City Council Minutes 11-25-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 25, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:01 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — November 12, 2013 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE NOVEMBER 12, 2013 MEETING
MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
There were no added items.
4. Citizen comments, public service announcements
a. Citizen Comments: none
b. Public Service Announcements:
1) Home for the Holidays (12/6) — Kitty Baltos announced the activities on
December 6th at West Bridge Park from 6 — 8 p.m. The lights and
decorations at the park are provided by the Lions Club. Horse drawn hay
rides are sponsored by TDS as well as visit with Santa and Mrs. Claus.
There will be a campfire, a singalong with Girl Scouts at 6:30 p.m.,
Quarry Church dance performances, and free cookies and cocoa provided
by Monticello Women of Today and the RV Center.
2) Around the World Holiday event (12/7) — Kitty Baltos talked about the
activities happening at MCC on December 7'h from 9 to 11:30 a.m. MCC
and ECFE team up for this free event. Pictures with Santa are sponsored
by TDS, entertainment by Dean-o -Mite, Kids ID program by the Masonic
Lodge, and activities and refreshments are provided. Girl Scouts are
collecting new or gently used hats, mittens, gloves and scarves for local
children in need.
City Council Meeting Minutes — November 25, 2013 Page 1
3) Lions Club Pancake Breakfast will be December 8th at the Monticello
Legion from 8:30 a.m. to 12:30 p.m. Proceeds will go toward Christmas
baskets for families in need.
5. Consent Agenda:
A. Consideration of approving payment of bills for November 25`h.
Recommendation: Approve payment of bill and purchase card registers in the
amount of $952,125.59.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify terminations for FiberNet.
C. Consideration of adopting Resolution #2013 -097 accepting a contribution from
TDS Telecom for sponsoring Home for the Holidays and Pictures with Santa.
Recommendation: Adopt Resolution #2013 -097 accepting a contribution from
TDS Telecom in the amount of $600 for Home for the Holidays and $500 for
Pictures with Santa.
D. Consideration of approving a Special Event Permit allowing use of city property
and resources for Frostbite Challenge activities taking place January 11 -12, 2014.
Applicant: Monticello Chamber of Commerce. Recommendation: Approve a
Special Event Permit for the Monticello Chamber of Commerce for Frostbite
Challenge activities on January 11 -12, 2014.
E. Consideration of approving two applications for temporary on -sale liquor licenses
for the Monticello Lions for Frostbite Challenge on January 11, 2014.
Recommendation: Approve two temporary on -sale liquor license applications
for the Monticello Lions on January 11, 2014 for Frostbite Challenge activities at
Fourth Street Park (pond hockey) and at 3613 Chelsea Rd West (snow swap
meet).
F. Consideration of approving 2013 operating transfers. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
G. Consideration of authorizing review of old bowling alley site for potential re -use.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS F AND G. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5 -0.
City Council Meeting Minutes — November 25, 2013 Page 2
6. Consideration of items removed from the consent agenda for discussion
5F. Consideration of approving 2013 operating transfers
Tom Perrault removed this because he had questions on which transfers have been made
already. Wayne Oberg explained those are listed on the upper part of the spreadsheet and
were authorized by resolution in 2012 or during the past year. Wayne Oberg went
through the transfers, explaining which transfers have been done and which are not
completed yet, and reviewed the purpose for each transfer. Wayne Oberg clarified that
Council must approve the appropriations in order to make the transfers. These transfers
are made in accordance with accounting standards and for year end reporting.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE THE 2013
OPERATING TRANSFERS AS LISTED (BELOW). LLOYD HILGART SECONDED
THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
City Council Meeting Minutes — November 25, 2013 Page 3
'�ti'Y`tai•i+rk'�^_R^'c"
?Erb .cT,'i�7e{A{.fl�ce,7_E
-Ke:r�
�'^';" �r�L .a`�= �.�f.La,.i�r,t,el�.�i:r1
��
.GAi ;tea _ - •
- i t [
�
.��
w.�r r i
K, .. 11
. 0�pe.
i'_ �-`: 3' T_ T. r. �: isaT"' 7�:. �•..��`kfJltaF�iF��1'.'�F�s-':`
l.41i rx+�e!7��'i
��
it . a .1 I ',l .pa }
;[.. • :.l'r
-�`:
'.v[. ,s -
/:: . i f'{
•
--
-_�
.; ,i 1 ..
free I f
Illlloilllllll�[.tr:�.�
%,t�l,t
llll7�:�L:�.�Ja�
•�
-��S
-
'illlllll4�[•
��`• r:.�.•T
I:F1137_
'.''
S'.P:i�l
IIII��
�Ii.r -1>! � •1' t•
:w 1:1
_�s
=
_:+ 1'r<
Cf��l�
F � ":d t'
:. bl 1
��Ir
1- '�F�a..:.�`i
'.; v.::k7!•
(•_.,y;.�„�`"'�'t
'.mac: -rte .i'�.�likf'r7�%'r
F , 3"C7; r"^�"`T""Y,
riY?SiY�
«�C1
it^'�^`�- ''';��.r,eR
{,{, {�F,1��
':t{
.••== •-1 ^"'^:t7r'?:`�t�f.�e�+,el[Nfl
lE�lll!`.�
,
I
f 11.1 te,•
'. llll�
Li:�
YJ:iLLii1:11']�!': �
���"r, [..1�1't'i
_
�t�I'•
F, ?. 1 l�iT'�
���ErJr�a.1!]
■711•�kYl�*"r
�'���.�.r�e:el,�ii�i�s'."",
r t,
,,: .:,
'llll7
` {''
�:;<: �► w;�.,�':r- ���seF��w���#�����
*.^ "
�•�ififRt':a]
►,e7�°[c^^:76
rr�77777��#xe.0
' Fre r
RVIT177
t
�.�.
City Council Meeting Minutes — November 25, 2013 Page 3
SG. Consideration of authorizing review of old bowling alley site for potential re -use
Tom Perrault expressed concern about the value of any improvements that would be put
into the bowling alley and how would it affect future redevelopment of the property. Jeff
O'Neill explained that the potential users would be responsible for funding any
remodeling that would be done for the interim use. This agenda item is asking for
authorization for the city to investigate the potential for using the building for proposed
use for soccer and other recreational/sports uses. The Monticello Soccer Association is
willing to fund up to $4000 for investigating the building for hazardous materials or other
problems. Clint Herbst feels that the site is not necessarily the most desirable for
redevelopment right now, so it may make sense to let it be used for other purposes.
However, he feels that the city should make sure to recover any costs that might be
incurred in renovating the building for an interim use. Tom Perrault recommended that
the city should make sure to have an agreement that covers costs and that there not be
issues with relocation costs in the event that the property would be sold to a developer.
Angela Schumann noted that the city owns the building and would not be responsible for
costs of relocating any leaseholders. Lloyd Hilgart stated that lie would prefer that the
MCC not be involved in use of the building.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO AUTHORIZE CITY STAFF
TO CONDUCT A REVIEW OF THE OLD BOWLING ALLEY FOR POTENTIAL RE-
USE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
7. Public Hearing - Consideration of adopting Resolution #2013 -098 approving a
modification of the Redevelopment Program for Central Monticello Redevelopment
Project No. 1 and approving a modification to the Tax Increment Financing Plan for
Tax Increment Financing District No. 1-6
Angela Schumann introduced this request for Council to approve a modification of the
Redevelopment Program and modification to the financing plan for TIF 1 -6. The
modification would authorize additional land acquisition and reallocate the budgeted
increment within TIF 1 -6. Since this is a pre -1990 TIF district, there is greater flexibility
in the usage of the available increment. Tax increments are not subject to pooling
restrictions and do not have to be spent in the district where it originated. To acquire
property outside the district, the language of the TIF plan must be modified. Angela
Schumann referenced the handouts that show the budget plan modifications that are
proposed.
The redevelopment program is the document that authorizes and governs redevelopment
activities with the redevelopment project. The proposed modifications authorize the use
of tax increment from TIF 1 -6 for acquisition of land within the Redevelopment Project
and modifies the estimate of costs and sources of revenues within the budget.
The recommendation from the Planning Commission and EDA were unanimous in favor
of these modifications.
City Council Meeting Minutes — November 25, 2013 Page 4
Mayor Herbst opened the public hearing. There were no comments so the public hearing
was closed.
Angela Schumann noted that all procedures were followed as required by law.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -098 APPROVING A MODIFICATION OF THE REDEVELOPMENT
PROGRAM FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1
AND APPROVING A MODIFICATION TO THE TAX INCREMENT FINANCING
PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 -6. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5 -0.
8. Consideration of authorizing Doug Dawson, CCG to complete a status report on
FiberNet technology and operational improvements for 2013 and 2014
Jeff O'Neill is asked to authorize a review of the FiberNet system that would include all
operational changes since new management took over in 2012. The city feels that it is
imperative to make sure that these changes are the best direction for the city. Manager
Mark Pultusker's contract is up for renewal and the city would like to review progress of
the system before entering into another contract.
Jeff O'Neill noted the cost is estimated at up to $11,000 to complete the review. Brian
Stumpf asked who Doug Dawson would report to during his review. Jeff O'Neill
explained that Doug Dawson would work with Jeff O'Neill and Wayne Oberg and he will
also meet with FiberNet Advisory Board members and employees. Brian Stumpf wanted
to know how staff would address any negative issues that might come up. Jeff O'Neill
explained that Doug Dawson would be doing this from a neutral position and Jeff O'Neill
would not anticipate any problems to emerge. Tom Perrault asked if there was any other
company that could do this work; he was concerned that Doug Dawson might be too
close to the situation. Glen Posusta explained that Doug Dawson has not been involved
in the management of FiberNet, yet he is familiar with the system. Glen Posusta also
noted that Doug Dawson provides consulting services of this nature as part of his
business.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO AUTHORIZE CITY STAFF
TO ENGAGE THE SERVICES OF DOUG DAWSON, CCG, FOR THE PURPOSE OF
EVALUATING THE APPROACH AND ASSOCIATED IMPROVEMENTS MADE
TO THE FIBERNET OPERATIONS IN THE PAST YEAR, AT A COST NOT TO
EXCEED $11,000. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION.
9. Added items
There were no added items.
City Council Meeting Minutes — November 25, 2013 Page 5
10. Adiournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:37 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman
Approved: December 9, 2013
Attest:
Cify-/j&,inistrator
City Council Meeting Minutes — November 25, 2013 Page 6