City Council Minutes 01-27-2014MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 27, 2014 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Tom Perrault, Glen Posusta, Acting Mayor Brian Stumpf
Absent: Clint Herbst
1. Call to Order and Pledge of Allegiance
Acting Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum
present. The Pledge of Allegiance was recited.
A moment of silence was observed for Arve Grimsmo, who passed away on Jan 201.
Arve had previously served on the city council and was mayor of Monticello from 1978
to 1988.
2A. Approval of Minutes — January 13, 2014 Special Meeting
TOM PERRAULT MOVED TO ACCEPT THE JANUARY 13, 2014 SPECIAL
MEETING MINUTES. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 4 -0.
2B. Approval of Minutes — January 13, 2014 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE JANUARY 13, 2014 REGULAR
MEETING MINUTES. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 4 -0.
3. Consideration of adding items to the agenda
• Fred's Auto — snow plowing (Tom Perrault)
4. Citizen comments, public service announcements
a. Citizen Comments: None
b. Public Service Announcements:
1) Tom Perrault announced that precinct caucuses take place on Tuesday,
February 4th starting at 7 p.m.
5. Consent Agenda:
City Council Minutes — January 27, 2014 Page 1
A. Consideration of approving payment of bills for January 27th.
Recommendation: Approve payment of bill and purchase card registers for a
total amount of $848,802.62.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Water
department.
C. Consideration of adopting Resolution #2014 -007 accepting a contribution for
2014 from Tom Perrault to go to the General Fund. Recommendation: Adopt
Resolution #2014 -007 accepting a donation of $3000 from Tom Perrault to go to
the general fund.
D. Consideration of approving an application for a charitable gambling permit for a
raffle to be conducted the Swan River Montessori School PTO.
Recommendation: Approve the application for a charitable gambling permit for
a raffle to be conducted on April 12, 2014 by the Swan River Montessori School
PTO.
E. Consideration of authorizing replacement of three computer workstations and
upgrades to the SCADA system at the Wastewater Treatment Facility.
Recommendation: Authorize replacement of three computer workstation and
upgrades to the SCADA system software by Automatic Systems in the amount of
$40,398.00. (Vendor to utilize ST -3 for sales tax exemption.)
F. Consideration of approving a two year farm lease on the biosolids farmland.
Recommendation: Approve a two year lease agreement with Mark Holker, with
optional third year as presented in the amount of $225 per acre totaling $33,750
annually.
G. Consideration of approving an extension of a Conditional Use Permit for a Drive -
Through Facility, Joint Parking and Joint Access for Broadway Market (3600 East
Broadway behind O'Ryans). Applicant: SA Group Properties, Inc..
Recommendation: Approve the extension of a CUP for a Drive - through Facility,
Joint Parking, and Joint Access for Broadway Market, Applicant: SA Group
Properties, Inc.
H. Consideration of adopting a Public Values Statement for Collaborative Stage
PUD for a K -12 Educational Use in the R -3 (Medium Density Residence) District
and CCD (Central Community District). Applicant: SRCS Building
Company /Miller, Eric (Swan River School). Recommendation: Adopt the
Public Values Statement for collaborative state PUD for a K -12 educational use in
the R -3 (Medium Density Residence) District and CCD (Central Community
Cistrict) for Lots 6 & 7, Block 10, Original Plat and Lots 8, 9, & 10, Block 11,
Original Plat; Applicant: SRCS Building Company.
City Council Minutes — January 27, 2014 Page 2
Consideration of approving data for submission of the 2014 Pay Equity Report.
Recommendation: Approve submission to the State of Minnesota of required
data for the 2014 Pay Equity Report.
J. Consideration of closing FiberNet Monticello Business Office on Presidents Day
2014. Recommendation: Approve closing the FiberNet Business Office on
President's Day, February 17, 2014.
K. Consideration of changing the Cemetery enterprise fund to a special revenue fund.
Recommendation: Approve changing the Cemetery enterprise fund to a special
revenue fund.
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA AS
PRESENTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED
4 -0.
6. Consideration of items removed from the consent agenda for discussion
No items were removed from the consent agenda.
7. Regular Agenda:
A. Consideration of a waiver of the building plan review fee for Pizza Factory in
accordance with the Business Expansion Incentive Pilot Program
Angela Schumann reviewed this item which was tabled by Council at the January
13th meeting. Angela Schumann talked about the request for relocating the Pizza
Factory and waive the plan review fee of the building permit. This would free up
funds that could go toward certain relocation costs, which have a limit of $50,000.
Angela Schumann pointed out that the application does meet the criteria of the
program including creation or retention of jobs and redevelopment, expansion, or
renewal of existing vacant commercial /industrial properties. The relocation of the
Pizza Factory would redevelop the business within the CCD (Central Community
District).
Lloyd Hilgart confirmed that the $50,000 cap has been reached and the use of the
subsidy program would free up an extra $958.83 toward relocation costs. Brian
Stumpf asked if this would set a precedent. Angela Schumann explained that the
business subsidy is a pilot program and when the $30,000 in funds is gone the
program will end.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE
WAIVING THE ESTIMATED $958.83 BUILDING PLAN REVIEW FEE ON
THE BUILDING PERMIT FOR THE PIZZA FACTORY AS PART OF THE
City Council Minutes — January 27, 2014 Page 3
BUSINESS EXPANSION INCENTIVE PILOT PROGRAM. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 4 -0.
8. Added items
• Fred's Auto snow plowing — Tom Perrault asked why this site was being plowed
as there are no occupants. Jeff O'Neill explained that there are times when city
staff needs to access the building and also want it accessible if someone would
want to look at it for possible purchase.
9. Ad_i ournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 7:09 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Catherine M. Shuman
Approved: February 10, 20141
Attest:
C inistrator
City Council Minutes — January 27, 2014 Page 4