City Council Minutes 02-10-2014MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 10, 2014 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — January 27, 2014 Special Meeting
BRIAN STUMPF MOVED TO ACCEPT THE JANUARY 27, 2014 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2B. Approval of Minutes — January 27, 2014 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE JANUARY 27, 2014 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Innsbruck & Park Place brush trimming (Brian Stumpf)
• WWTF memo (Clint Herbst)
4. Citizen comments, public service announcements, updates
A. Citizen Comments:
1) Runnings Store introduction — Dennis Jensen, Jack Graham, and Brandon
Grover represented Runnings, which has its corporate headquarters in
Marshall, MN. Dennis Jensen noted the store in Monticello is the 33' store
and is planned to open in April. Jack Graham commented that he has been
involved in getting the building ready and works with local contractors. He
introduced the manager of the new store, Brandon Grover. Brandon has been
with Runnings for about 3 %2 years and was originally from Otsego. He is
glad to be back in the area and looking forward to the store opening.
B. Public Service Announcements:
1) Winter Block Party /Friends of Bertram Snow Sculpture Contest (2/22) -
Angela Schumann announced this brand new event, a winter block party,
which includes free food, face painting, clown arounds, and bean bag games
City Council Minutes — February 10, 2014 Page 1
sponsored by the MCC. This will take place on February 22nd from 12 to 5
p.m. The party will feature a snow sculpture contest hosted by Bertram Chain
of Lakes. A movie follows in the Mississippi Room. Contact MCC if you
want to enter the snow sculpture contest.
C. Updates:
1) WSB Market Matching — John Uphoff from WSB gave an update to Council
on the Market Matching program. A handout was provided to Council which
summarized his activities over the past six months. John Uphoff announced
that Greater MSP, MNDEED, and Minnesota Chamber of Commerce are
partnering on a new tool, the Community Partner Portal, to go live in March
2014. John Uphoff summarized the various groups and businesses that he has
met with to discuss economic development opportunities. John Uphoff talked
about several leads that he is working on. He noted that the former Snyder
Drug building has been sold. John Uphoff is working with the city's
communication coordinator to post the data collection sets on the city's
website.
Brian Stumpf asked John Uphoff how he solicits and receives leads. John
Uphoff stated that they generally come from networking through various
meetings and organizations with some referrals from other sources.
5. Consent Ay-enda:
A. Consideration of approving payment of bills for February 10th.
Recommendation: Approve bill and purchase card registers for a total amount of
$5289389.92.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Water
department.
C. Consideration of appointing a representative to the Monticello Planning
Commission to fill a vacancy for a term to expire on 12/31/15.
Recommendation: Approve appointment of Alan Heidemann to the Monticello
Planning Commission with term to expire on December 31, 2015.
D. Consideration of adopting Resolution #2014 -009 authorizing preparation of a
feasibility study for completing public improvements for Hillside 3rd and 4th
Additions (south of Monte Club Hill), City Project No. 12C008.
Recommendation: Adopt Resolution #2014 -009 authorizing preparation of a
feasibility study for completing public improvements for Hillside 3rd and 4"'
Additions, City Project No. 12C008.
City Council Minutes — February 10, 2014 Page 2
E. Consideration of approving supplemental contribution of $100 to the Greater MN
Regional Parks & Trails Coalition. THIS ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM E. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5E. Consideration of approving supplemental contribution of $100 to the Greater MN
Regional Parks & Trails Coalition
Tom Perrault removed this item because he does not support a contribution to the Parks
and Trails Coalition.
CLINT HERBST MOVED TO APPROVE A SUPPLEMENTAL CONTRIBUTION OF
$100 IN ADDITION TO THE BASE MEMBERSHIP FEE FOR THE GREATER MN
REGIONAL PARKS & TRAILS COALITION, WITH FUNDING TO COME FROM
TOM PERRAULT' S GENERAL FUND CONTRIBUTION OF JANUARY 27, 2414.
GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM
PERRAULT VOTING IN OPPOSITION.
7. Regular Agenda:
A. Consideration of adopting Resolution #2014 -008 approving a detour agreement
with MnDOT for detouring traffic on Chelsea Road in conjunction with the I -94
reconstruction project
Shibani Bisson introduced Claudia Dumont and other MnDOT representatives
that were present to talk about this agenda item. Shibani Bisson provided an
overview of the I -94 reconstruction between CSAH 18 and TH 25 interchanges
taking place this year. Shibani Bisson noted that on Tuesday, February 11 th a
presentation is planned for the IEDC and community businesses. She turned it
over to Claudia Dumont for a presentation. Claudia Dumont talked about the
need for the project and planned improvements to reconstruct into the center
median, install raised concrete barrier between eastbound (EB) and westbound
(WB) lanes, install storm sewer to drain median, replace all pavement between
interchanges, reconstruct ramps at TH 25, add wide inside shoulders, add WB
auxiliary lane between CSAH 18 and TH 25, separate EB loop and ramp from
mainline I -94 with a concrete barrier, and build a noise barrier on north side of I-
94 at Bluffs apartments. Clint Herbst asked about the size of the noise barrier,
which will be 20 feet high and 800 feet long. Glen Posusta asked about the
barrier construction; Claudia discussed the design which will use concrete and
wood. Tom Perrault asked if the barrier would take into account the future Fallon
Avenue overpass. Claudia said that is incorporated into the design.
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Claudia Dumont talked about the construction project and what to expect, such as
a 55 inph work zone, four lanes of traffic open during daytime with single lane
closures at night during stages 1 and 4, WB off ramp at CSAH 18 open at all
times, EB on ramp at CSAH 18 open at all times, and orange business signage
will be in place. The project was awarded to Shafer Construction in January;
construction is expected to start April 1 St and end by November 1St
Claudia Dumont went through the construction staging: Stage 1 will consist of
night work, single lane closures, building crossovers between EB and WB, and
widening of shoulders. Stage 2 will switch traffic to EB lanes and close WB on-
loop from CSAH 18 for the entire project. WB off -ramp at TH 25 will be closed
to reconstruct the access and add a turn lane. WB on -ramp from TH 25 will be
detoured to Hasty for about 30 days and ramp and loop from TH 25 to EB I -94
will be closed. During this stage, the contractor will build new WB lanes and
shoulders and install the storm sewer and raised median barrier. Glen Posusta
asked why the WB on -ramp at CSAH 18 will be closed for the duration. Claudia
Dumont explained that this is for traffic flow and safety as there is no good way to
move entering vehicles into the appropriate lanes during construction.
Stage 3 will switch all traffic to WB lanes to reconstruct the EB lanes. Ramps
from EB I -94 to TH 25 and CSAH 18 will be closed but not at the same time and
ramp from TH 25 to WB I -94 is open. The contractor builds new EB lanes and
installs barrier separating the TH 25 loop and ramp from EB 1 -94.
Stage 4 will be the wrap -up when the crossovers will be removed and lanes
reopened. The noise barrier construction will be dependent on the contractor's
schedule. This is a federal mandate and the state must look at barrier placements
on projects like this. Claudia Dumont discussed the process involved in studying
the noise impacts. The only site that qualified for a barrier was in the vicinity of
the Bluffs and noted that the owner and residents voted in favor of constructing
the barrier.
As part of the project, Council is asked to approve a detour agreement using
Chelsea Road as a temporary state trunk highway. MnDOT will perform
necessary patching and ordinary maintenance on the detour route. With the
agreement, the city will receive compensation for use of Chelsea Road based on a
formula. The project is expected to begin in April, dependent on the weather and
road restrictions.
Claudia Dumont introduced J.P. Gillach, public affairs coordinator, and Kirk
Allen, construction project manager for MnDOT. J.P. Gillach addressed Council
to review the communication plans for the project. Public meetings are scheduled
for February 11 (IEDC), March 3 (public meeting), and March 18 (Chamber of
Commerce luncheon). There will also be a public open house scheduled when it
is closer to the beginning of the project. Gillach provided a link to the project
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website and noted that people are urged to subscribe to email updates from
MnDOT. Clint Herbst asked that they consider putting information on the
highway signs to alert the general public that use the freeway, especially during
high traffic days such as the 0h of July. Gillach displayed a copy of the webpage
that will maintain up to date information about the reconstruction project. Gillach
also recommended that the city provide links on our website to link to MnDOT.
Shibani Bisson noted that they have discussed emergency vehicle access to the
freeway and accommodations have been made for that.
Tom Perrault asked if the city could put information on Channel 12 about the
project and information for people to sign up for email updates. Claudia Dumont
noted that they will be signing up people for updates during the presentation
tomorrow (February 11th)
Jeff O'Neill asked Kirk Allen about patrolling on the detour route. Allen
confirmed that the State Highway Patrol would be monitoring traffic on the detour
route since it will be considered a state trunk highway.
Jeff O'Neill asked about drainage plans for storm sewer and runoff downstream.
Claudia Dumont explained the plans for runoff to be directed to ditch ponds.
Dan Lemm, 8 Linn Street, commented on the project and asked for consideration
for those residents that do not have email or electronic access to information so
they have a means of receiving updates.
Claudia Dumont added some comments about traffic expectations and made some
comparisons to the 2013 project from Clearwater to St. Cloud. The impacts to
traffic will be greater in the Monticello area but two lanes each way will be kept
open during the daytime.
Tom Perrault asked about any temporary traffic controls along Chelsea Road.
Kirk Allen said they do not have any planned currently, but will be monitoring
that continuously as the project progresses. They will make adjustments for
traffic control as needed. He also noted that there will be electronic message
boards at either end of the project route along the freeway that will keep the
public informed.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2014 -008 APPROVING DETOUR AGREEMENT #05154
WITH MNDOT FOR DETOURING TRAFFIC ON CHELSEA ROAD IN
CONJUNCTION WITH THE I -94 RECONSTRUCTION PROJECT. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
S. Added items
City Council Minutes — February 10, 2014 Page 5
• Innsbruck Lane and Park Place Drive bush trimming — Brian Stumpf reported that
the bushes at the northwest corner of the intersection need to be trimmed to
improve the sight lines at that intersection. Brian Stumpf also noted a 3 -hour
outage in that area of town over the weekend, and a resident had complained
about ongoing power surges in recent weeks. Brian Stumpf noted that this is
related to Xcel Energy and not the city.
Wastewater Treatment Facility Upgrades memo — Clint Herbst expressed his
concerns about the WWTF update report that was provided to Council and asked
for an explanation. Shibani Bisson briefed Council on the dewatering tests that
are being done and noted that this is part of the sludge dewatering project
contract. The issue occurring with the odors in the Administration building is
being investigated by Veolia.
9. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 7:54 P.M. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman ,2M)
Approved:
Attest:
Cit4rA,sWnistrator
City Council Minutes — February 10, 2014 Page 6