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City Council Minutes 05-27-2014MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL TUESDAY, May 27, 2014 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — May 12, 2014 Regular Meeting BRIAN STUMPF MOVED TO ACCEPT THE MINUTES FOR THE MAY 12, 2014 REGULAR MEETING AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda • Cargill clean -up: Jeff O'Neill thanked Cargill Kitchen Solutions employees for their efforts in community clean-up this spring. • Transportation issues (Tom Perrault) 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None b. Public Service Announcements: 1) Walk `n Roll (6/14) — Angela Schumann mentioned that Walk & Roll will take place on Saturday, June 14a` from 9 a.m. to noon. The events start at the Hospital and go along East River Street ending at West Bridge Park. At 1 p.m. prize drawings will take place in the park for bikes and other items. Participants can get into the drawing by having their pathport stamped at booths along the Walk & Roll route. C. Updates: 1) Market Matching — John Uphoff from WSB provided an update to Council on activities that have been taking place. John Uphoff handed out some samples to Council which included market data reports since 2010. These reports are used by marketing people and developers when searching for community information. John Uphoff talked about the housing market analysis that he has been working on. John Uphoff also showed a 4 -page handout, which they are using for marketing, which includes a focus on fiber technology as a unique feature of Monticello. John Uphoff noted City Council Minutes — May 27, 2014 Page 1 they are working on continuing to identify business properties which are for sale so those can be linked online. Lloyd Hilgart asked about the "shovel ready" page, and John Uphoff stated that is an example and can be replaced with a real property located in Monticello. Angela Schumann indicated that staff is still working with these documents and Council should identify any changes they might want to make. John Uphoff explained that they are working with two manufacturers that are considering locating in Monticello. They are also in discussion with a possible developer interested in the downtown area. WSB is in the process of contacting some national hotel chains to see if they could generate an interest in coming to check out Monticello as a possible site in the future. They are also in discussions with several national residential housing developers. 2) I -94 Construction Project — Shibani Bisson provided an update on the recent work on I -94. On Friday, there was a pavement failure which delayed the start of the reconstruction westbound lanes. Later in the week, the westbound traffic will be switched over to the temporary lanes. The exit ramp for westboundI -94 to Hwy 25 will be closed later this week until the end of July and traffic must use the CR18 exit into Monticello. Clint Herbst asked if there was appropriate signage on the freeway alerting travelers that they have to exit at CR 18 in order to get into Monticello. Shibani indicated that there are message boards and signage indicating it as the only exit to Monticello. Steve Grittman noted that there are several signs along I -94 warning drivers that there is only one exit. The westbound on -ramp from TH 25 will close next week for 30 days, resulting in a detour to Hasty via Broadway /CSAH 75. The westbound on- ramp from CR 18 is closed until October. The eastbound entrance ramps from TH 25 will remain closed until October. Shibani Bisson noted that MnDOT is continuing to monitor the signal systems around town and make adjustments as needed. 3) Department of Building Safety report (moved to June 9a' meeting) 5. Consent Agenda: A. Consideration of approving payment of bills for May 27th. Recommendation: Approve payment of bill and purchase card registers for May 27th for a total amount of $610,865.94. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hired and terminations for Water, DMV, Parks, MCC, and Streets. City Council Minutes — May 27, 2014 Page 2 C. Consideration of adopting Resolution #2014 -053 to accept a contribution from Uptown Eyecare for the Community Center Farmer's Market. Recommendation: Adopt Resolution #2014 -053 accepting contribution of $400 from Uptown Eyecare for the entertainment at the Community Center Farmers Market. D. Consideration of adopting Resolution #2014 -054 to accept a contribution from TDS Telecom for the Community Center's Visit with Santa program. Recommendation: Adopt Resolution #2014 -054 accepting contribution of $400 from TDS Telecom for pictures for the Visit with Santa program. E. Consideration of rejecting all bids for the purchase of a new fire tender. Recommendation: Remove item from the table and reject all bids for the purchase of a new fire tender. A new proposal will be presented at an upcoming council meeting. F. Consideration of approving additional work for audit/conversion of FiberNet's SourceOne billing system. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. G. Consideration of approving a Letter of Agreement between the City of Monticello and Northern States Power Company - Minnesota for provision of emergency services. Recommendation: Approve the proposed Letter of Agreement between the City of Monticello and Northern States Power - Monticello for the provision of emergency services to the Monticello Nuclear Generating Plant. H. Consideration of adopting Resolutions #2014 -055 accepting quotes and awarding contract for the 2014 Sealcoat and Fog Seal Project. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. I. Consideration of approving an investment up to $2,500 in an application for $10,000 in matching funds for a Blandin Innovation Grant. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS F, H, AND I. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent asenda for discussion SF. Consideration of approving additional work for audit/conversion of FiberNet's SourceOne billing system Tom Perrault removed this item because he wanted an explanation of the additional expense with the billing system. Brian Estrem explained that staff did not have a chance to really look at what was included in the previous billing system and what reports might City Council Minutes — May 27, 2014 Page 3 be required for audit and regulatory compliance. The new billing system was converted in a very short time frame and bills are being sent out with no issues. However, there is a need to produce reports to audit what is being billed and verify that the system is in compliance with federal and state regulations. Glen Posusta asked if this would be a one- time charge and Brian Estrem confirmed this is correct. LLOYD HILGART MOVED TO APPROVE SEVERAL PROGRAMMING UPDATES FOR THE SOURCEONE BILLING SYSTEM AT A COST NOT TO EXCEED $5,000. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 5H. Consideration of adopting Resolutions #2014 -055 accepting quotes and awarding contract for the 2014 Sealcoat and Fog Seal Project Tom Perrault asked about Marvin Elwood and other side roads, and why they are not being included in this project. Tom Moores explained that those two roads are beyond chip sealing so were not included. BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2014 -055 ACCEPTING BIDS AND AWARD A CONTRACT TO ALLIED BLACKTOP COMPANY OF MAPLE GROVE FOR THE COMBINED SEALCOATING AND FOG SEALING PROJECT AT A COST OF $113,752.02. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 51 Consideration of approving an investment up to $2,500 in an application for $10,000 in matching funds for a Blandin Innovation Grant Jeff O'Neill asked to have this pulled so that Brian Estrem could talk about the purpose of this request. Brian Estrem explained that the Blandin Innovation Grant is one of many that the Blandin Foundation offers for various municipal and public projects. Brian Estrem talked about the purpose behind this grant, which is to explore the possibility of forming an alliance of municipalities and small telephone companies that currently provide broadband services in Minnesota communities. Such an alliance would have the potential to save money and create efficiencies by sharing resources, ideas, equipment, and technology expertise. The city is asking Council to approve a minimum match of up to $2500 for a $10,000 grant. Brian Estrem estimates that the study would probably total about $20,000 total, and he is hoping to have other communities contribute a matching share to raise the matching funds up to $10,000. There are several other communities that have indicated an interest in partnering on this so it is probable that each would only need to contribute $2,000 and he has a verbal commitment from two others so far. Brian Stumpf asked about the makeup of a board to direct an alliance of this type. Brian Estrem talked briefly about some of the people that would probably be involved in the study and potential board members that could serve as directors of such an alliance. The study would also include structure, purpose, and formation of an entity. Brian Stumpf also asked about the timeline for this study. Brian indicated that the award would happen City Council Minutes — May 27, 2014 Page 4 July 9t1' and should be completed before the end of the year. It is possible that there may be a chance for additional Blandin funding in 2015. BRIAN STUMPF MOVED TO APPROVE MATCHING FUNDS IN AN AMOUNT OF $2,000 FOR AN APPLICATION FOR A BLANDIN INNOVATION GRANT OF UP TO $10,000. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 7. Regular Agenda: A. Consideration of adopting Resolution #2014 -057 approving the conditional use permit for cross - access, preliminary and final Plat and development contract and approving the Dundas Road easement agreement and encroachment agreement for the Cedar Street Addition (Goodwill) a commercial subdivision in a B -3 (Highway Business ) and B -4 (Regional Business) District Applicant: Oppidan Holdings, LLC Steve Grittman presented this item to Council pointing out that this development consists of a plat for the Cedar Street Addition with the remaining portion of the land to remain as an outlot of about 35 acres. In addition to the plat, the City would also receive an easement agreement for Dundas Road where it crosses the existing outlot. The conditional use permit for shared access is related to the undeveloped property to the north of the proposed Cedar Street Addition at such time as that property would be developed. The B -3 use proposed for the Cedar Street Addition is permitted in this district and the Planning Commission unanimously approved all items with a list of conditions and they recommend approval by Council. The developer has already met some of the conditions since the Planning Commission meeting. Glen Posusta asked about the proposed landscaping plan and how many trees are included in this development. Steve Grittman noted that staff did review this plan in respect to requirements in the ordinance and confirmed that it meets those requirements. Clint Herbst commented that he feels this is in keeping with preferences previously identified for business uses. Tom Perrault asked about a comment in the letter from WSB addressing the private watermain around the building. Steve Grittman explained that the looping of the watermain is not needed because the existing water pressure and fire flows are adequate. Steve noted the wording of that sentence inadvertently included the word "not" (in front of "adequate ") which changed the intent of the sentence. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2014 -057 APPROVING THE CONDITIONAL USE PERMIT FOR CROSS - ACCESS, PRELIMINARY AND FINAL PLAT, AND DEVELOPMENT CONTRACT; AND APPROVING THE DUNDAS ROAD City Council Minutes — May 27, 2014 Page 5 EASEMENT AGREEMENT AND ENCROACHMENT AGREEMENT FOR THE CEDAR STREET ADDITION, BASED ON FINDINGS IN SAID RESOLUTION AND SUBJECT TO CONDITIONS IN EXHIBIT Z AS FOLLOWS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. • The final plat must show required drainage and utility easements around the perimeter of the parcel and such easements shall be dedicated to the city. • The final plat shall include the platting of the full right -of -way for Cedar Street. • The final plat shall include an easement through Outlot A for Dundas Road. • The proposed utility, grading, drainage, and erosion control plans are subject to review and comment by the City Engineer. The applicant shall comply with all recommendations of the City Engineer as provided in the comment letter dated May ls; 2014. • The applicant shall execute a development agreement covering the terms of the City's Plat and CUP approval. • A sidewalk connection must be installed between the northeast drive access and north property line. • A trail connection must be provided from the parking lot to the trail along TH 25. • Additional landscaping must be provided at the southeast corner of the property to ensure sufficient screening of the loading area. • All landscaped areas must be irrigated. • The applicant must obtain approval from easement holders for all proposed tree and shrub plantings in easement areas. • The northeast driveway must be realigned per engineer's requirements; if parking spaces are removed as a result, a proof of parking area should be designated on the site. • Encroachment agreements must be filed with the city for all areas where drive aisles encroach on drainage and utility easements. • Future curb cut access locations between the parcel in question and the adjoiningproperty to the north shall be subject to review and approval by the city. • Developer shall enter into a shared access and maintenance agreement with the adjoining property owner to the north to be recorded against both parcels if at such time the parcel to the north is developed and requires two access points from Cedar Street, unless alternative access plans are otherwise approved by the City. B. Consideration of adopting Ordinance #596 amending Title 10 of the Monticello Zoning Ordinance, Chapter 2.4(P) — Specific Review Requirements, Planned Unit Developments and Section 2.3 (I) relating to written notification for Planned Unit Development applications; and adopting Summary Ordinance #596A for publication Steve Grittman explained that this item consists of some general updates to the PUD zoning requirements. Staff has been tracking issues and concerns that have come up with some of the PUD processes, in particular the timeline allowed for requests. The City Attorney has expressed his concern about the timeline that the City Council Minutes — May 27, 2014 Page 6 City has been using and has recommended streamlining the process and reducing the number of days before final stage PUD. The concept stage would be preliminary and would not require an application, only a review with Planning Commission and Council, with no formal decision. If that step is satisfactory, the applicant could then file an application for a PUD and begin the formal process. Tom Perrault asked Steve Grittman to comment on the section titled "PUD Amendments" regarding the percentages for residential dwelling units. Steve Grittman said the percentage is essentially a marker at which time a PUD amendment would be required. Tom Perrault also asked about the section "PUD Cancellation" and the vote that would be required to cancel. Steve Grittman explained that would be a simple majority vote which is the same needed for approval. Steve Grittman noted a cancellation might take place if a PUD was approved but never actually materialized. LLOYD HILGART MOVED FOR ALTERNATIVE #1 ADOPTING ORDINANCE NO. 596 AMENDING TITLE 10, MONTICELLO ZONING ORDINANCE, CHAPTER 2.5(P) — SPECIFIC REVIEW REQUIREMENTS FOR PLANNED UNIT DEVELOPMENTS AND SECTION 2.3(I) RELATING TO WRITTEN NOTIFICATION FOR PLANNED UNIT DEVELOPMENT APPLICATIONS; AND ADOPTING SUMMARY ORDINANCE #596A FOR PUBLICATION. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. C. Consideration of adopting Resolution #2014 -056 approving a PUD adjustment for the Swan River PUD and amendment to Development Contract for the Swan River PUD. Applicant. Miller, Eric /SRCS Building Company, o/b /o Swan River Montessori Angela Schumann explained that Council had approved the Swan River PUD on April 28, 2014 with a shift to the crosswalk from mid -block to the corner intersection. As a result, Swan River Building Committee is requesting permission to remove the bump -out on the west side of Maple Street that they were intending on constructing along with their new building. Angela noted the required signage would also change if the bump -out is removed. Angela Schumann itemized the other changes that would be approved with the Swan River PUD adjustment and noted that these requirements have been added to the Development Contract. Glen Posusta asked what had happened on the loan proposed by Swan River. Jeff O'Neill explained that the City Attorney had found that cities cannot provide a loan of this type so the City is not proceeding with that request. Eric Miller of Swan River was apprised of this and they are looking for alternatives. Tom Perrault inquired on condition #8 which has not been met; Angela Schumann concurred and said that a grading permit would not be issued until all conditions City Council Minutes — May 27, 2014 Page 7 are satisfied. Tom also noted a correction to wording in the resolution to be adopted. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2014 -056 APPROVING THE PUD ADJUSTMENT AND AMENDMENT TO THE DEVELOPMENT CONTRACT FOR THE SWAN RIVER PUD; SAID REVISIONS TO REMOVE THE PROPOSED BUMP OUT FOR MAPLE STREET AND FOR CORRESPONDING LOADING /PARKING SIGNAGE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. D. Consideration of approving the concept of entering into a Joint Powers Agreement for public transit service in Monticello and other Wright County cities Clint Herbst expressed some of his concerns with the process that MnDOT is promoting to replace River Rider with another transit provider. Jeff O'Neill indicated that he just received an email from Gary Ludwig of Trailblazer Transit offering to meet with any city officials to answer questions. Clint Herbst commented that Monticello has been involved with transit for many years and probably has one of the longest running systems in Wright County. Clint Herbst requested that the City have a chance to provide input if and when Trailblazer comes to talk to city officials. Clint Herbst indicated he would like that meeting to take place before the next Council meeting if possible. TOM PERRAULT MOVED FOR ALTERNATIVE #3 TO TABLE ACTION ON A JOINT POWERS AGREEMENT INDEFINITELY. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 8. Added items • Transportation Issues — Tom Perrault has been contacted by persons living along West 7t' Street who have been stopped by travelers looking for directions to get back on I -94. He asked if there is a possibility of getting some signage in that area. Tom Perrault has also had some inquiries about doing a traffic speed study on School Boulevard. Shibani Bisson stated that usually requires a resolution by Council to make a request that MnDOT perform such a speed study and noted a speed study was conducted within the last five years or so. MnDOT will determine what the speed should be based on what 85% of the people are traveling and other criteria, such as grade, sight lines, etc. The resulting speed could go higher or lower than what is currently posted. Clint Herbst commented on the speed limit on 7t' Street as it varies between 30mph and 35 mph and is confusing. Shibani Bisson will take a look at the speed limit signs along 7th Street to address consistency. City Council Minutes — May 27, 2014 Page 8 9. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:28 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Approved: June 23, 2014 Attest: City Administrator City Council Minutes — May 27, 2014 Page 9