City Council Minutes 08-11-2014MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 11, 2014 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Torn Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was recited.
2A. Approval of Minutes — July 28, 2014 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE JULY 28, 2014 REGULAR MEETING
MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• None
4. Citizen comments, public service announcements
A. Citizen Comments: None.
B. Public Service Announcements:
1) Primary Election (8/12) — Rachel Leonard reminded the public to come
and vote at the Primary election on Tuesday, August 12th in the gyro at
the community center between 7 a.m. and 8 p.m. Voters can register to
vote the same day. Rachel Leonard also noted that it is the last day for
candidate filing for city council with filing open from 8 a.m. to 5 p.m.
Clint Herbst suggested putting a sign downtown to remind people to vote
at the community center.
2) Movie in the Park "Frozen" (8/23) — Rachel Leonard announced the
upcoming Movie in the Park on August 23rd where the movie "Frozen"
will be shown in Pioneer Park at dusk. Bring a blanket or lawn chairs.
Concessions will be available for purchase or bring your own.
3) Blazin thru Bertram 5K Walk/Run (9/13) — Rachel Leonard announced the
2nd Annual Blazin' Thru Bertram /Philip LaVallee Memorial Walk/Run at
Bertram Chain of Lakes Regional Park on Saturday, September 13'
starting at 9 a.m. There is a 4 mile run or a 2.5 mile walk with pre-
registration set at $15. Participants should use the YMCA Camp Manitou
entrance to the park. Sponsors include All Elements, Apollo Insurance,
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Foster White Agency, Securitas, Cargill Kitchen Solutions, Health Source
Chiropractic, and Bernick's Bottling.
5. Consent Agenda:
A. Consideration of approving payment of bills for August 11 th. Recommendation:
Approve payment of bill and purchase card registers for a total amount of
$623,648.19.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC, Liquor Store,
DMV, and Parks.
C. Consideration of approving a Special Event Permit with use of city property and
resources for a 5K Run/Walk on September 27, 2014 to benefit the Monticello
Cancer Center. Applicant: Tara Thurber /Party for a Purpose Committee.
Recommendation: Approve a Special Event Permit and use of city resources for
Party for a Purpose, in conjunction with the Monticello VFW, for a 5K Run /Walk
on September 27, 2014 to benefit the Monticello Cancer Center. The fee is
waived for this event permit.
D. Consideration of adopting Resolution #2014 -079 accepting improvements and
approving final payment to Allied Blacktop for the 2014 Sealcoating &
Fogsealing Improvements, City Project No. ZZSEAL. Recommendation: Adopt
Resolution #2014 -079 accepting improvements and approving final payment of
$5,687.60 to Allied Blacktop for the 2014 Sealcoating & Fogsealing
Improvements, City Project No. ZZSEAL, contingent on providing official
documents as listed in the resolution.
E. Consideration of adopting Resolution #2014 -080 approving plans and
specifications and authorizing advertisement for bids for installation of the
aeration blower and ancillary equipment for Phase 1 of the Wastewater Treatment
Facility Biosolids Improvements, City Project No. 12C003. Recommendation:
Adopt Resolution #2014 -080 approving plans and specifications and authorizing
advertisement for bids for installation of the aeration blower and ancillary
equipment for Phase 1 of the Wastewater Treatment Facility Biosolids
Improvements, City Project No. 12C003.
F. Consideration of adopting Ordinance #601 amending Title 10 Monticello Zoning
Code, Section 2.4(C) — Variances and Section 2.4(D) — Conditional Use Permits.
Applicant: City of Monticello. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM F. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
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6. Consideration of items removed from the consent agenda for discussion
SF. Consideration of adopting Ordinance #601 amending Title 10 Monticello Zoning
Code, Section 2.4(C) — Variances and Section 2.4(D) — Conditional Use Permits.
Applicant. City of Monticello
Tom Perrault removed this because he wanted to snake a slight change in the proposed
Ordinance 601. In Section 1, he suggested keeping the words "the applicant" for
clarification. The sentence would then read: "Decisions of the Board of Adjustment and
Appeals are final unless the applicant [or] an affected party, including any member of the
City Council, files a written appeal outlining the basis for the appeal within ten (10)
business days of the decision." Angela Schumann noted that this does not change the
intent of the ordinance amendment.
LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 601 AMENDING TITLE
10 OF THE MONTICELLO ZONING CODE, SECTION 2.4(C) — VARIANCES AND
SECTION 2.4(D) — CONDITIONAL USE PERMITS, WITH THE CHANGE AS
RECOMMENDED ABOVE; BASED ON FINDINGS IN PLANNING COMMISSION
RESOLUTION #2014 -078. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 5 -0.
7. Regular Agenda:
A. Public Hearing — Consideration of adopting Resolution #2014 -081 approving
issuance of a revenue note for the benefit of the Monticello Youth Hockey
Program, Inc.
Wayne Oberg explained that this request comes from the Youth Hockey Program
to refinance some of its debt that was originally funded through the City of
Monticello as a conduit bond. Wayne Oberg emphasized that there is no risk on
the part of the City nor is there any cost involved. Brian Stumpf noted that the
city has done this in the past for other non - profit organizations such as the
hospital. Glen Posusta asked why this is needed to be done and why the Youth
Hockey Program doesn't just go to the bank. Jeff O'Neill and Wayne Oberg
explained this is required by law in order to utilize the bank - qualified bonding
process. Wayne Oberg indicated that the conduit bonding process does affect the
city's bonding limit, but that would not be a concern with the amount of this
bond.
Mayor Herbst opened the public hearing. As there were no comments, he closed
the public hearing.
Lloyd Hilgart asked if this type of bonding is limited to non - profits. Wayne
Oberg explained the limits of conduit bonding and noted that it usually involves
non - profit groups.
City Council Minutes — August 11, 2014 Page 3
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2014 -081 AUTHORIZING THE ISSUANCE, SALE, AND
DELIVERY OF A REVENUE REFUNDING NOTE FOR THE BENEFIT OF
MONTICELLO YOUTH HOCKEY PROGRAM, INC.; APPROVING THE
FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF
THE NOTE AND RELATED DOCUMENTS; AND GRANTING APPROVAL
FOR CERTAIN OTHER ACTIONS WITH RESPECT THERETO. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
B. Consideration of adopting Resolution #2014 -083 approving Preliminary and Final
Plats, Development Agreement, and Encroachment Agreement for Vine Street
Place Addition. Applicant: Patrick Benoit
Angela Schumann presented this item related to approvals for Vine Street Place
Addition and reviewed the various portions of the request. She displayed the
preliminary plat and noted that surrounding properties are single family home
owners. She explained that the Planning Commission met on July 1, 2014, and
approved a variance request for a zero lot line for the back -to -back duplex units
with no street frontage. This variance will accommodate the shared cross access
needed, and the request for approvals includes a cross easement agreement for
drive aisle to serve both units. Angela Schumann indicated that the Planning
Commission found the lot area is consistent with the zoning ordinance
requirements when they reviewed this item.
There was one request presented during the public hearing at the Planning
Commission meeting. Brent and Lanette Aitchison (612 W 4t" Street),
neighboring property owners, requested that a large mature tree be protected in
order to preserve it during the construction process. The Planning Commission
recommended that the grading plan include tree protection measures.
Glen Posusta questioned why the plans were laid out with the front of the units
facing the south toward the railroad tracks. He felt that it would have been better
to align the backyard of the units toward the railroad right of way in case the
duplex owners would want to build a deck or patio. Angela Schumann suggested
that would be a question for the applicant to answer. The applicant has provided
adequate setbacks for this property.
Angela Schumann noted that the Planning Commission recommended approval of
the requests based on findings in their resolution and conditions as noted in the
agenda report.
Clint Herbst asked the Aitchisons to speak on their request for consideration of
the silver maple tree preservation. Brent introduced himself and his wife, Lanette,
and talked about the large silver maple tree in their yard that they wish to keep
protected during the building process. Angela Schumann commented that Torn
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Pawelk has made some initial recommendations on protecting the tree, which
appears to be on the Aitchison property, and noted the dripline extends into
Benoit's lot. The Aitchisons stated they are planning on hiring an arborist to
snake recommendations on preserving the tree. The Aitchisons also asked for
information on the drainage patterns and possible effect on their property.
Mr. Craig Nordhaus (606 W 4"' Street) expressed his concern over building a
duplex on this lot. He stated there does not seem to be enough room to build a
duplex on this lot, especially in terms of conservation, safety, and snow removal.
He did not feel that variances should have been granted to allow a duplex to be
built here and feels that this would be better suited for a single fainily home. Mr.
Nordhaus also expressed his concern about possible drainage issues. He had
looked at the railroad track elevation, which slopes down towards the lot, and it
seems the water flow would be toward the north which could affect the Benoit lot
as well as the neighboring properties once the duplex and drive areas are
constructed.
Angela Schumann commented that the conditions of approval include submission
of a grading and drainage plan. The drainage plan must meet the criteria defined
by the City Engineer. Shibani Bisson responded that there will be a swale and
drain tile systems constructed to catch the stormwater, and the applicant must
provide a maintenance plan for those. In addition, the flow will be directed
toward Vine Street and into the stormwater basins.
Clint Herbst asked Angela Schumann to talk about the variance that was approved
by Planning Commission. Angela Schumann stated that this property is zoned R-
2 which allows single family or duplex structures. In order to develop a duplex
on the lot and accommodate zoning requirements, Mr. Benoit requested a
variance for a zero lot line, which was granted by the Planning Commission.
Angela displayed the lot design with a variance for a zero lot line between the two
duplex units.
Brian Stumpf asked Angela Schumann to comment on the Vine Street cul -de -sac
which used to be a private drive. Angela Schumann reviewed the history of the
street and cul -de -sac which resulted in land trading hands between the railroad
and property owners. When the cul -de -sac was constructed and city services
brought down the street, the lot to be developed had assessments assigned to it
through a deferred assessment agreement. This deferred assessment expired last
year and assessments are now certified to the property taxes starting with the 2014
taxes payable.
Clint Herbst noted that the property owner can build a duplex on this property per
the current zoning. Angela Schumann explained that the variance was needed to
allow access from the public street to both units. Glen Posusta asked who will be
responsible for snow removal, and Angela Schumann explained that would be
addressed in the cross - access agreement that will be required as a condition of
City Council Minutes — August 11, 2014 Page 5
approval. Angela Schumann also reviewed the layout of the lot in terms of front,
side, and back yard areas. The street frontage determines the front yard area and
that would be the side facing the west. With the proposed building layout, the
north side would be a side yard, which requires a 10 -ft setback and that is met at
12'. Lloyd Hilgart noted that the variance is not part of the request for approval
by Council. The Planning Commission is the body that reviews variances and
they have already approved the variance.
Angela Schumann noted that she was advised of several clerical corrections in the
developer contract, and she will see that those are incorporated.
Lloyd Hilgart asked about the requirements for open space for the square footage
of the building compared to the square footage of the lot. Angela Schumann
noted that there are no requirements in the current zoning code regarding
impervious surface percentages. According to the old zoning code, this
development would exceed the former requirements of 500 feet of green space.
Clint Herbst mentioned that snow removal would be toward the railroad tracks
and also noted that the city does not allow overnight parking on city streets during
winter months or during snow events.
Torn Perrault asked about requirements for landscaping, noting there are existing
plantings between the property drive aisle and the railroad tracks. Angela
explained that those plantings are outside of the property.
Lanette Aitchison reiterated they are planning to hire an arborist to confirm what
is needed to protect the maple tree and asked about the process for reporting
findings to the city. Clint Herbst suggested that they provide that information to
the developer and to the city's building department.
Angela Schumann added a clarification for Council noting that the zoning code
does include a usable open space provision in the zoning code. The requirement
is set at 500 square feet or 30 %, whichever is greener. The calculations on the
proposed development is at 50% pervious which meets the code requirement.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2014 -083 APPROVING THE FOLLOWING: PRELIMINARY
AND FINAL PLAT OF VINE STREET PLACE ADDITION FOR THE
CREATION OF TWO LOTS WITH A ZERO LOT LINE, DEVELOPMENT
CONTRACT FOR VINE STREET PLACE ADDITION, SITE AND BUILDING
PLANS FOR THE CONSTRUCTIONN OF A BACK -TO -BACK DUPLEX ON
THE SITE IN THE R -2 SINGLE AND TWO FAMILY RESIDENCE
DISTRICT, AND ENCROACHMENT AGREEMENT; SAID APPROVALS
BASED ON FINDINGS IN THE RESOLUTION AND SUBJECT TO
CONDITIONS IN THE RESOLUTION AND IN EXHIBIT Z AS SHOWN.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
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• A cross access easement agreement must be established and filed with the county
to provide access from Lot 2 across Lot 1 to the Vine Street cul -de -sac. The
cross access easement should be written to include reference to utility provision
crossing the private lot lines.
• The applicant shall specify how long -term maintenance and capital
improvements will be provided for between the two parcels.
• The shared wall facing on the zero lot line must be a structural wall meeting
building code and property line requirements.
• Additional landscaping, such as a shrub border, shall be installed along the
north property line to provide additional visual buffering for the side yard of the
duplex and the rear yards of the adjoining residential parcels.
• Exterior finish materials on the west side of the duplex on Lot I must have at
least 20 percent of the fagade consisting of brick, stone, or cultured masonry
simulating these materials.
• Execution of an encroachment agreement for improvements in the public
easements.
• Execution of a development agreement governing requirements and
improvements in the plat.
• Recommendations of the City Engineer relating to grading, drainage, utilities,
and stormwater management.
• The applicants must add a signature line on the Final Plat for the neighbor to the
west or Vine Street, due to title interest in the platting of the Vine Street right of
way.
• The applicant must provide details of tree protection on the landscaping plan,
consistent with the notes included on the grading plan.
C. Consideration of approving an interim plan for providing public transit service for
Monticello residents
Jeff O'Neill talked about a proposal from Hoglund Transportation to provide
interim bus service to Monticello residents until a longer term plan is determined.
This would give city staff time to look into other options to be considered for
2015 transit service. The interim plan would utilize Hoglund vehicles such as
taxis to provide rides at a reduced cost per ride from 7 AM to 5 PM Monday
through Friday. Normally these rides would cost $6. Under this proposal,
Hoglund's would offer rides at $4 per one -way ride and would take care of the
dispatching and transit services. Under this plan, the city would subsidize the
system at $40,000 annually, which would reduce the per ride cost to $2 each. The
cost estimated for the remaining months in 2014 would be about $3,000 to
$4,000.
GLEN POSUSTA MOVED FOR ALTERNATIVE #2. BRIAN STUMPF
SECONDED THE MOTION. Brian Stumpf and Glen Posusta withdrew their
motion and second after discussing the advantages of working with multiple
vendors for a longer term option.
City Council Minutes — August 11, 2014 Page 7
Tom Perrault questioned where the money would come from for subsidizing rides
at $2 per ride. Jeff O'Neill indicated that the total amount is estimated at $3000
to $6000 for the remainder of the year.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT AN
INTERIM PLAN TO USE HOGLUND TRANSPORTATION FOR TRANSIT
SERVICES FOR THE REMAINING MONTHS OF 2014 AT A COST OF $4
PER RIDE WITH THE CITY SUBSIDIZING AN ADDITIONAL $2 PER RIDE;
CITY STAFF IS DIRECTED TO WORK WITH HOGLUND
TRANSPORTATION, TRI -CAP, AND TRAILBLAZER TRANSIT IN
DEVELOPING TRANSIT OPTIONS FOR 2015. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5 -0.
D. Update and discussion of accommodating parking arking for Otter Creek Park visitors
that drive to this park
Jeff O'Neill noted this update is in response to a request made by Glen Posusta
several weeks ago. Otter Creek Park is a small signature park lying between Otter
Creek and CSAH 75. Neighboring residents have reported an issue with parking
in their private drive to access the park. It has been suggested that the shoulder of
the road on CSAH 75 could be widened slightly and marked for parallel parking.
Glen Posusta suggested a process for widening the road and accommodating users
of the park to avoid having people parking on private property. Clint Herbst
recommended that the city submit a request to Wright County for consideration of
widening the road. He also suggested notifying the concerned citizens that they
can sign the private parking areas.
8. Added items
No items were added.
9. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 8:13 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman C"
Approved: September 8, 2014
Attest: 6"
Cit A istrator
City Council Minutes — August 11, 2014 Page 8