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City Council Minutes 09-08-2014MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, September 8, 2014 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was recited. IA. Proclamation for Women of Today Week Mayor Clint Herbst read the proclamation and presented it to Kay Schroden, representative of the Monticello Women of Today. Mayor Herbst thanked the group for all they do in the community. 2A. Approval of Minutes — August 11, 2014 Special Workshop GLEN POSUSTA MOVED TO ACCEPT THE AUGUST 11, 2014 SPECIAL MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes - August 11, 2014 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE AUGUST 11, 2014 REGULAR MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 2C. Approval of Minutes — August 25, 2014 Special Meeting LLOYD HILGART MOVED TO ACCEPT THE AUGUST 25, 2014 SPECIAL MEETING MINUTES AS PRESENTED. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. 21). Approval of Minutes — August 25, 2014 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE AUGUST 25, 2014 REGULAR MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes — September 8, 2014 Page 1 3. Consideration of adding items to the agenda • Sidewalk in front of McDonald's (Glen Posusta) • Cemetery plants (Glen Posusta) • City Administrator (Clint Herbst) 4. Citizen comments, public service announcements, and updates A. Citizen Comments: None B. Public Service Announcements: 1) Rotary Taste of Town/commuter lot closed (9/11) — Jeff O'Neill announced that this event is put on by the Monticello Rotary Club and will take place this Thursday from 5:30 -8:30 p.m. Tickets are available at $25 presale and $30 at the event. Rachel Leonard announced that the commuter lot will be closed on September 10 and 11, and alternative parking will be available at Muller Theatre. 2) Blazin' Thru Bertram (9/13) — Rachel Leonard announced the 2nd annual Memorial Run/Walk to be held at Bertram Chain of Lakes Park. Participants should enter at Camp Manitou entrance. The event starts at 9 a.m. and the cost is $15; participants can register the morning of the race. 3) Fire Department Open House (9/20) — Rachel Leonard announced the Open House at the Fire Hall parking lot on September 20th from 11 a.m. to 1 p.m. Trucks will be on display and refreshments will be served. There is no cost. C. Updates: 1) Rental Licensing and Nuisance codes — Ron Hackenmueller gave a brief update. Last week a conference call was held with the city attorney and Joel Jamnik will be doing some research on the questions posed by council members. Joel will be in attendance at the September 22nd meeting to present his findings and discuss options. 4) Otter Creek Park parking area — Shibani Bisson gave a short presentation to show Council some proposed options to better accommodate parking on the shoulder along West Broadway in the area of Otter Creek Park. One option suggested was to widen the shoulder about four feet starting at the guardrail and add a retaining wall along the extended shoulder. Steps with a handrail could be built in for park visitors to walk down into the park; an ADA ramp would be optional. The retaining wall would be in the clear zone for CSAH 75 and the Wright County Engineer indicated that the guardrail would then need to be extended, which would negate the purpose of providing access to the park. This would need to be discussed further with the County. This option is estimated at around $35,000. Another City Council Minutes — September 8, 2014 Page 2 option would be to simply widen the shoulder by four feet, but further to the west, to allow more space for parking. This option is estimated at about $8,000. Several council members indicated that they want to keep this as inexpensive as possible. Shibani Bisson noted that Wright County may be sealcoating CSAH 75 in 2015 and could re -stripe the roadway to accommodate an additional two feet of shoulder area for parking, resulting in a 10 -foot wide shoulder. The County Board meets on September 15th to review their budget to determine if this project will take place. BRIAN STUMPF MOVED TO TABLE THIS TOPIC UNTIL WRIGHT COUNTY HOLDS THEIR BUDGET MEETING AND MAKES A DECISION ON THIS. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 5. Consent Agenda: A. Consideration of approving payment of bills for September 8th. Recommendation: Approve the bill and purchase card registers for a total amount of $737,041.55. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for FiberNet and MCC. C. Consideration of adopting Resolution #2014 -088 accepting donations from sponsors of Blazin' Thru Bertram/Philip LaVallee Memorial Run. Recommendation: Adopt Resolution #2014 -088 accepting contributions of $250 each from CentraCare Health - Monticello and Cargill Kitchen Solutions for sponsorship of the Blazin' thru Bertram Memorial Run on September 13, 2014. D. Consideration of adopting Resolution #2014 -087 accepting donations from ECM Publishers /Monticello Times and Cargill Kitchen Solutions for IEDC Industry of the Year banquet sponsorships. Recommendation: Adopt Resolution #2014 -087 accepting contributions of $250 each from ECM Publishers/Monticello Times and Cargill Kitchen Solutions for sponsoring the IED Industry of the Year Banquet on October 22, 2014. E. Consideration of adopting Resolution #2014 -089 calling for a public hearing to issue revenue bonds by the City of St. Cloud on behalf of CentraCare Health System. Recommendation: Adopt Resolution #2014 -089 calling for a public hearing on September 22, 2014 to consider issuance of bonds by the City of St. Cloud on behalf of CentraCare Health System. F. Consideration of adopting Resolution #2014 -090 accepting public improvements for Monticello Business Center 5h and 6t' Additions (Quad Development), City Council Minutes — September 8, 2014 Page 3 Project No. 2007 -21 C. Recommendation: Adopt Resolution #2014 -090 accepting the public improvements for Monticello Business Center 5d' and 6a' Additions, Project No. 2007 -21C and releasing the Letter of Credit for Quad Development. G. Consideration of approving the purchase of new water meter reading equipment to enable radio reads. Recommendation: Approve purchasing Neptune Technology Group equipment and software for water meter reading for $7,800 and 650 radio read units for $60,359, for a total of $68,159 to be funded from the 2014 budget for Water System improvements. H. Consideration of approving contract with JoAnne C. Johnson for completion of Blandin Grant activities. Recommendation: Approve contract with JoAnne C. Johnson for completion of activities, as defined in the professional services agreement, associated with the broadband study grant from the Blandin Foundation. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion No items were removed from the consent agenda. 7. Regular Agenda: A. Consideration of a opp inting a City Council member to an ad -hoc committee for development of an RFP for City and EDA -owned properties on Block 34 Angela Schumann reviewed this item with City Council and indicated that Tom Perrault is already a member of the committee as a representative of the EDA. Angela Schumann explained the purpose of this committee is to develop a Request for Proposal as related to the properties on Block 34. Lloyd Hilgart indicated that he would be interested. Brian Stumpf asked about the process involving the council and the EDA; he suggested that someone else be appointed since he already serves on the EDA along with Tom Perrault. TOM PERRAULT MOVED TO APPOINT LLOYD HILGART TO THE AD- HOC COMMITTEE FOR DEVELOPMENT OF AN RFP FOR BLOCK 34 PROPERTIES. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes —September 8, 2014 Page 4 8. Added items McDonald's sidewalk — Glen Posusta brought this up because he wanted to find out if there are any plans to extend a sidewalk from Hwy 25 easterly along the front of McDonalds. Jeff O'Neill commented that MnDOT will be doing some improvements on Hwy 25 and this may be the appropriate time to do this work. Shibani Bisson explained that the city has looked into sidewalk design along the street in front of McDonalds and SuperAmerica from Hwy 25 to Cedar Street. McDonalds should have constructed the sidewalk when their building was reconstructed, but it was not included in the project. Shibani had gotten some cost estimates and talked to MnDOT about including this with their upcoming Hwy 25 project, but that did not work out due to the timing of their project. Shibani would like to see the sidewalk constructed at the same time that other sidewalks will be added by MnDOT along Hwy 25 next year. Shibani indicated that easements need to be acquired from McDonalds and assessment of sidewalk costs will need to be discussed; that process needs to be completed first before the project can proceed. • Landscaping at Hillside cemetery — Glen Posusta noted that there are dead plants at the cemetery along Cedar Street and 7t' Street. He would like to see the Parks Department remove the dead plants and possibly replace with low maintenance plantings that would do better in those places. City Administrator contract — Clint Herbst commented on the content of the contract that was put in place with City Administrator Jeff O'Neill in 2006. The contract contains a clause outlining his severance as three months of pay if the council would vote to let him go. Clint Herbst explained that he doesn't think this is fair considering the number of years that Jeff has served the city and would like to see the clause changed to treat Jeff the same as other employees, requiring cause to be shown before he could dismissed. Glen Posusta disagreed and feels that this clause should be left in as the city administrator serves at the discretion of the council. Glen Posusta feels the current contract is similar to the way most cities would handle a contract with their city administrator /manager and prefers to leave it the way it is worded. Tom Perrault indicated that this is the first that he was aware of this request and feels that it should be tabled for further discussion when he has more information. Clint Herbst suggested that this change would bring more certainty to the City Administrator's job and provide more stability for other employees. CLINT HERBST MOVED THAT THE CURRENT SEVERANCE CLAUSE IN THE EMPLOYEE AGREEMENT WITH CITY ADMINISTRATOR JEFF O'NEILL BE REMOVED AND REPLACED WITH LANGUAGE TO TREAT HIM AS ANY OTHER EMPLOYEE OF THE CITY IN REGARD TO TERMINATION OF HIS EMPLOYMENT. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 3 -2 WITH GLEN POSUSTA AND TOM PERRAULT VOTING IN OPPOSITION. City Council Minutes — September 8, 2014 Page 5 9. Adiournment BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:29 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Approved: September 22, 2014 Attest: Vy,^ninistrator City Council Minutes — September 8, 2014 Page 6