City Council Minutes 11-10-2014MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 10, 2014 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — October 27, 2014 Regular Meeting
BRIAN STUMPF,MOVED TO ACCEPT THE OCTOBER 27, 2014 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Meadow Oak snow removal (Clint Herbst)
• CSAH 75 East (Lloyd Hilgart)
4. Citizen comments, public service announcements, and updates
A. Citizen Comments: None.
B. Public Service Announcements:
1) EDA position open — Angela Schumann announced that the city is looking
for an EDA commissioner to replace Rod Dragsten's position. Interviews
will be held and Council will be asked to be present. Qualifications for
EDA are to be a city resident or a business owner and have an interest in
economic development for the city.
C. Updates:
11 Snowmobile routes — This was postponed as Tom Moores was not able to
attend.
2) FiberNet - Jeff O'Neill gave a short update on FiberNet. He noted that
Goodwill and Moon Donuts are new businesses for FiberNet. It appears
that there are almost no problems with digitizing on video channels caused
by snow on the satellites, so that is good news.
5. Consent Agenda:
A. Consideration of approving payment of bills for November 10th.
Recommendation: Approve the bill and purchase card registers for a total
amount of $374,641.15.
City Council Minutes — November 10, 2014 Page 1
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC, Liquor Store,
and Water Department.
C. Consideration of adopting Resolution #2014 -112 to accept contribution from
Uptown EyeCare for the Community Center Halloween Kiddie Parade.
Recommendation: Adopt Resolution #2014 -112 accepting a donation of $250
from Uptown EyeCare as a sponsor of the Halloween Kiddie Parade held on
October 25, 2014.
D. Consideration of approving the Waste Water Treatment Facility contract amounts
with Veolia Water for 2015. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
E. Consideration of adopting Resolution #2014 -114 amending the Conditional Use
Permit for Development Stage and Final Stage Planned Unit Development (PUD)
for Sunset Ponds 2nd Addition. Applicant: Jensen, Donald /Sunset Ponds, LLC.
Recommendation: Adopt Resolution #2014 -114 approving an amendment to
Conditional Use Permit for Planned Unit Development as related to residential
design standards for T -N (Single- Family) District for Lots 6, ?, 9, and 10, Block
3, Sunset Ponds 2nd Addition, subject to the conditions outlined in Exhibit Z (as
follows) and based on a finding that the proposed amendment continues to
achieve the goals of the original PUD and is consistent with the long -range goals
for residential development as outlined in the Comprehensive Plan.
• The plans for the building permit shall comply with the Zoning Ordinance
minimum finished square footage standards.
• The plans for the building permit shall comply with the Zoning Ordinance
minimum setback requirements.
• Stone or brick veneer shall be on both the garage face area and portico as shown
on the provided plans dated October 6, 2012.
o Shake veneer shall not be permitted as an exclusive treatment in lieu of stone or
brick veneer, and shall only be used to compliment the brick or stone in meeting
the required 20 percent as shown on the plans.
i Any corner lot shall include additional stone or brick on the secondary right -of-
way elevation to better meet the intent of the 20 percent 'front building faVade "
requirement.
• All garage doors shall include raised panels and may include window lights.
0 No homes on abutting properties may be constructed of the exact same exterior
home design.
• The applicant enter into an agreement for amendment to Planned Unit
Development for Sunset Ponds 2nd Addition.
F. Consideration of adopting Resolution #2014 -113 stating Intent to Reimburse from
bond proceeds for certain city projects: School Blvd improvements, Fallon
Avenue overlay and 85h Street NE improvements, Fallon Avenue trail
connection, and State Hwy 25 /85d` Street intersection improvements.
City Council Minutes — November 10, 2014 Page 2
Recommendation: Adopt Resolution #2014 -113 declaring the official intent to
reimburse expenditures from the proceeds of bonds for School Blvd and Trail
Improvements ($550,000), Fallon Avenue Overlay and 85t' Street Improvements
($250,000), Fallon Avenue Trail Connection ($85,000), and State Hwy 25/85'
Street Intersection Improvements ($315,000).
GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM D. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5D. Consideration of approving the Waste Water Treatment Facility contract amounts
with Veolia Water for 2015
Tom Perrault asked whether the operational costs of the new screwpress equipment
would be more or less than what the city previously paid. Chuck Keyes commented that
Finance Director Wayne Oberg felt this should come to Council for approval and that is
why this information is being presented tonight. Chuck explained that the City pays an
annual fee for the Waste Water Treatment Facility contract that includes maintenance and
repair, gas, electricity, polymer, and professional services. There are annual limits on the
payments, but the overages are subject to a true -up payment at the end of the year.
Chuck noted that the higher cost for 2015 is a combination of reconciling the annual fees
along with the screwpress operating costs. There are a variety of reasons for the higher
increase: more polymer needed for the screwpress; natural gas costs have gone up quite a
bit; landfill and hauling fees were not part of the budget previously; and electrical costs
are hard to predict. Added costs associated with the screwpress are about $60,000 to
70,000 of the increased costs for 2015.
Clint Herbst stated that he understood that the screwpress was supposed to save some
money. Chuck Keyes replied that he would not have indicated that the screwpress would
save money; actually, anytime the Waste Water Treatment Facility is expanded, the costs
will increase. Clint Herbst asked if the processing method using the screwpress is more
or less costly than the old method. Chuck Keyes indicated that the screwpress costs more
than operating the old system. However, there are other savings that were realized by
converting to the screwpress; the city is avoiding future capital costs such as additional
land, an additional sludge storage tank, and trucks for hauling the sludge. Chuck
mentioned that some of the current equipment will continue to be used as long as
possible. There will be some hauling costs but it may be possible to change the manner
in which it is done to save some money. Chuck Keyes said there might be a possibility of
reducing some trucking costs by utilizing an existing vehicle and city staff. There was
some discussion on the farmland that had been used for landfilling under the old system,
which now might be available for resale.
Lloyd Hilgart asked if the screwpress was a required step for the Waste Water Treatment
Facility in order to comply with the state - mandated phosphorous levels. Chuck Keyes
City Council Minutes — November 10, 2014 Page 3
explained that it was not a requirement but it is a step toward producing Class A
biosolids.
LLOYD HILGART MOVED TO APPROVE THE WASTEWATER TREATMENT
FACILITY ANNUAL FEE CONTRACT AMOUNTS FOR 2015 WITH VEOLIA
WATER. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
7. Regular Agenda:
A. Consideration of adopting Resolution #2014 -117 canvassing the returns and
declaring the results of the 2014 General election for the City of Monticello
Clint Herbst congratulated the winners of the General Election and thanked all
those who showed up to vote. Jeff O'Neill explained that Council is asked to
review the returns and adopt the resolution canvassing the returns and declaring
the results for local offices with Brian Stumpf as Mayor and Lloyd Hilgart and
Charlotte Gabler as Council Members. Jeff noted that there was only a six vote
difference between the second and third place council member candidates. There
is not an automatic recount, but Jim Davidson would be eligible to file a request
for a recount, with the expenses paid by the city.
Clint Herbst suggested that the City devise a notification protocol so that all
candidates are contacted once the results are known on election night. Jeff
O'Neill will follow up with that.
CLINT HERBST MOVED TO ADOPT RESOLUTION #2014 -117
CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE
2014 GENERAL ELECTION FOR LOCAL OFFICES AS FOLLOWS. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Mayor: Brian Stumpf
Council Members: Lloyd Hilgart and Charlotte Gabler
B. Consideration of adopting Resolution 42014 -115 approving the sale of
$6,510,000 G. O. Bonds, Series 2014A
Tammy Omland from Northland Securities presented the bid information received
from the bond sale. She mentioned that the Bond Sale Summary was handed out
prior to the meeting and shows the term of the bonds for 15 years, while the
Finance Plan was scheduled for 10 years. One bid was received from Piper
Jaffrey and the rate was about 1 % higher than anticipated in the Finance Plan.
Tammy Omland commented that this outcome was not expected under the city's
A2 bond rating. Tammy reviewed the options available to Council which would
be to approve the bond sale at the higher rate or to reject the bid. If rejected,
Council could direct staff and Northland Securities to negotiate the sale of bonds
with an underwriter or to rebid the bonds with the same or modified terms.
City Council Minutes — November 10, 2014 Page 4
Brian Stumpf asked if there was enough time to rebid before the payment of the
settlement is due. Tammy Omland explained the City has until February 12, 2015
to pay the settlement so there is some time to try and get a better rate. There is
also the possibility that the market could move and rates could increase, leaving
the city in a less favorable position for negotiating or selling bonds. Tammy feels
that the city stands a chance for a better rate by negotiating with an underwriter.
When city staff completes the negotiation, they will come back to Council for
approval of the bond sale.
BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2014 -115
REJECTING THE BID AND DIRECTING STAFF AND NORTHLAND
SECURITIES TO NEGOTIATE THE BOND SALE WITH AN
UNDERWRITER. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED 5 -0.
C. Consideration of adopting Resolution #2014 -116 authorizing preparation of
Feasibility Report for Fallon Avenue pathway extension and Fallon Avenue and
85th Street Improvements, City Project No. 14Cxxx
Shibani Bisson presented this request to Council and pointed out that it includes
two items: Fallon Avenue and 85a' Street Improvements and a pathway
connection from Hunters Crossing to Pioneer Park. Residents within_ the Hunters
Crossing development petitioned the Council to extend the pathway along Fallon
Avenue to connect to the pathway that leads to Pioneer Park. She showed a map
of the options for the pathway connection along Fallon. Option 1 would extend
the pathway along the west side of Fallon Avenue from Farmstead to 87th Street;
this would require filling in a ditch, adding storm sewer, and wetland mitigation.
Option 2 would construct the pathway between side lot lines of two properties
within Klein Farms and then through city -owned property over to Fallon Avenue;
this would require obtaining pathway easements, but would avoid filling in the
ditch and wetland. Clint Herbst asked if it would be possible to put a retaining
wall along the wetland and run the pathway along the road. Shibani Bisson
explained that it would probably be necessary to fill in the wetland either way.
Option 3 would be similar to option 2 but would require additional easements to
run the pathway through Hunters Crossing instead of along Fallon. Clint Herbst
commented that he did not think that would be the most direct route and the cost
would be somewhat high if people choose to use a different, more direct route.
Brian Stumpf suggested an on -road pathway where they could use yellow striping
to separate the path from the street.
Brian Stumpf asked if there would be grant funding available for a pathway like
this. Angela Schumann commented on the process for determining a Safe Route
to Schools pathway. The first round usually requires a planning process before
obtaining funds to construct a pathway. Angela noted that this project would not
be eligible for Park and Trail Legacy funding.
City Council Minutes — November 10, 2014 Page 5
Clint Herbst recommended that the feasibility study concentrate on a pathway
along Fallon Avenue rather than an option using easements through other
property. Tom Perrault asked about Hunters Crossing Park and how the pathway
connection would integrate with that. He also asked about additional work that
would be done in conjunction with the pathway. Shibani Bisson explained the
other part of the project is to overlay Fallon Avenue and 85th Street adjacent to the
Hunters Crossing development, and overlay and reclaim and pave portions of 85th
Street west of Edmonson Avenue. She displayed some pictures of the road
segments to show the need for the road improvements. Shibani Bisson pointed out
the segments on Fallon and 85th that would be included in the feasibility report.
CLINT HERBST MOVED TO ADOPT RESOLUTION #2014 -116
AUTHORIZING WSB & ASSOCIATES TO PREPARE A FEASIBILITY
REPORT TO INCLUDE A PATHWAY EXTENSION ALONG FALLON
AVENUE AND IMPROVEMENTS TO FALLON AVENUE AND 85TH
STREET, CITY PROJECT NO. 14CXXX, AT AN ESTIMATED FEE OF
$15,000. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
5 -0.
8. Added items:
• Meadow Oak snowplowing — A homeowner in Meadow Oaks called to indicate
that she has issues with the snowplowing. Clint Herbst stated that he was not sure
how much could be done to alleviate the problem. Jeff O'Neill will contract her
to discuss the situation.
• CSAH 75 East — Lloyd Hilgart said he had gotten a phone call asking about the
speed limit along the section of CSAH 75 from CR 18 east to the freeway area.
Shibani Bisson indicated that the speed limit is set at 55 in that stretch. She
suggested it might be time to do a speed study to determine if the speed limit
should be adjusted. Lloyd Hilgart verified that the road belongs to the City now.
Shibani Bisson noted that the speed study could be done by MnDOT at no cost.
Council concurred with doing a speed study if it is warranted. Shibani Bisson
will check into that.
9. Adiournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:01 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 4pV--1
Approved: November 24, 2014
Attest:
J f j eill
City Council Minutes — November 10, 2014 Page 6