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City Council Minutes 02-23-2015MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 23, 2015 — 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None 1. Call to Order and Pledge of Allegiance Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — February 9, 2015 Special Meeting CHARLOTTE GABLER MOVED TO ACCEPT THE FEBRUARY 9, 2015 SPECIAL MEETING MINUTES AS CORRECTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes — February 9, 2015 Regular Meeting LLOYD HILGART MOVED TO ACCEPT THE FEBRUARY 9, 2015 REGULAR MEETING MINUTES AS PRESENTED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda • FNM Management (Glen Posusta) 4A. Citizen comments, public service announcements, and staff updates 1) Citizen Comments: None 2) Public Service Announcements: None 3) Staff Updates: a) Animal Control - Patty Salzwedel, Animal Control Officer, gave a presentation about animal control services she provides for the City. Her most common task is responding to reports of stray animals, and barking dog complaints also generate a lot of calls. Glen Posusta asked if Patty checks for unlicensed dogs when she checks on complaints. Patty Salzwedel indicated that she asks them to show the license or they have to go to city hall to get one. If follow up shows no license was obtained, she will write a ticket. Patty Salzwedel also responds to lost and found animal City Council Minutes — February 23, 2015 Page 1 reports. This can involve animals from other communities that have a contract with the City to impound animals at the city's animal shelter. Patty Salzwedel is involved in feral cat trapping, which is more common during the spring and fall, when litters are born. Patty Salzwedel oversees reporting and quarantine for dog bite incidents; if this involves a potential or dangerous dog, the Wright County dangerous dog ordinance goes into effect. Patty Salzwedel handles reports of unsanitary conditions, which usually involves people not cleaning up after their pet. Briar. Stumpf suggested that Patty Salzwedel put a reminder about licensing and dog concerns in the city spring newsletter. Patty Salzwedel noted that the other part of her job is taking care of impounded animals at the city's animal shelter facility. Brian Stumpf commented that the facility is very clean but there is a very bad odor. Patty Salzwedel explained that the air exchanger is outdated and doesn't work so well anymore; she offered to contact Tom Moores from Public Works on that. Brian Stumpf also suggested that they may want to look at another way of locating the key at the facility, such as a lock box. Patty Salzwedel will check on that. Patty Salzwedel showed some slides of the facility and explained how the state statutes impact her responsibilities at the impound facility. Patty Salzwedel reviewed some of the tasks she performs relative to the facility. Patty Salzwedel talked about the animals impounded in 2014 and noted that 100% of the unclaimed animals were adopted. She talked about the contracts with other cities, which provide revenues for the city based on impound fines and boarding fees. Most of the other entities bring the animals in themselves. If animals need to be transported, Patty Salzwedel has a separate contract with them and hires someone to do the transporting. Total revenue for 2014 came to $35,169 including boarding, impound, licensing, and animal adoptions. Patty Salzwedel discussed some of the updates that are in progress to improve delivery of animal control services. Deputy Clerk Cathy Shuman added a few comments about delivery of services for both the facility and for residents of Monticello and noted that approval of updated contracts will be brought to the next council meeting. b) Landfill Expansion - Mike Niewind and Chris Rooney from Advanced Disposal attended the meeting to provide an update on the proposal to expand the Rolling gulls Landfill by 72 acres. Chris Rooney displayed a picture of the current and proposed expansion area. Company representatives have met with Wright County Planning & Zoning regarding rezoning of the landfill from AG to I -1 (General Industry), and the next step is a site visit. The expansion would also require a CUP approval. Monticello Township supports the rezoning. City Council Minutes — February 23, 2015 Page 2 It was noted that the expansion would provide capacity for industrial waste, construction and demolition waste, contaminated soils, and MSW (municipal solid waste). Mr. Rooney summarized the major findings of the Environmental Impact Statement and the permit requirements for the project. He provided explanations of how the proposed use meets the zoning requirements and supports the NEQ Plan. He discussed the current Wright County fee payments they make and the proposed host community fees that would be implemented in an agreement with Wright County. This agreement would include purchase of the county compost facility for $2 million, which would put the building back on the tax rolls. Mr. Rooney summarized points showing what such an expansion would mean for Wright County and Monticello Township. Brian Stumpf asked what would happen after 11 years when the expansion area is full. Mr. Rooney stated that the site would look like it does today — it would form a hill and be seeded. Jeff O'Neill asked about the transportation routes, such as CR 18, and whether Advanced Disposal has any control over the routes that are used by truck traffic. They indicated they could instruct truck drivers to use certain routes. Bret Weiss suggested that the city make a formal request to have truckers utilize county and state highways for transport and avoid local roads. Lloyd Hilgart asked about their current landfill capacity. Mike Niewind explained they are using about 51 acres and another 22 acres will be capped in the next 18 months. The surrounding area that they own is used as a buffer and for ground cover. Bret Weiss asked about future expansion area when the 72 acres is full and whether they would be looking to expand further on the site. Mike Niewind pointed out that there is not a lot of remaining land that would be suitable for use. c) Solar Energy — Jeff O'Neill talked briefly about the legislation being proposed at the state legislature and impact of solar energy systems in this area. The City will be able to submit comments to the MN PUC regarding the legislation. Olen Posusta commented on the widespread areas being looked at for development of solar farms in Sherburne and Wright counties. d) MnDOT Open House for HM 25 eNpansion — Rachel Leonard announced that there will be an open house held on March 5th from 6 -8 p.m. at the MCC. MnDOT will provide information on their 2015 project to reconstruct about 2 miles of Hwy 25 south of I -94. A MnDOT webpage is already available for the public, and the City will post the link on our website. C) City Clerk Interviews — Brian Stumpf noted that initial interviews for the city clerk position were held with five candidates. Final interviews will take place on Monday, March 2nd at 7:30 a.m. Brian Stumpf invited other City Council Minutes — February 23, 2015 Page 3 council members to take part in the interviews and asked that the interviews be posted according to the open meeting law as there likely will be a quorum present. 4B. Council Liaison Updates 1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel) MCC — had 200 more customer visits in lama.*, discussed Friendship Island daycare program and other programming; MOAA — proposal for Osowski's Flea Market site for chipping and mulch storage was approved for 6 a.m. to 9 p.m.; Day at the Capitol - transportation discussion; Personnel — discussed building inspector position, code of ethics. 2) Charlotte Gabler (Planning Commission, FAB, Library, Personnel) FAB — monthly reports from Source One, adjust hours when switchover to Golden West for after -hours technical support. 3) Lloyd Hilgart (EDA, IEDC, TAC, M -BL Transp, TSAC) TAC — Fallon Av overpass options discussed, next meeting on March 5th. 4) Tom Perrrault (EDA, PAC, MOAA, M -BL Transp, WWTF, Emerg, Safety) EDA — 2015 work plan. 5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC) S. Consent Asenda: A. Consideration of approving payment of bills for February 23rd. Recommendation: Approve payment of the bill and purchase card registers for a total amount of $749,459.41. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC and FiberNet. C. Consideration of approving an application for submission to the Wright County Board of Adjustment for a lot line adjustment related to the Bertram Chain of Lakes Regional Park (PID 213100084300 and 213100084400). Recommendation: Approve submission of an application to the Wright County Board of Adjustment for lot line adjustments related to the Bertram Chain of Lakes Regional Park related to these 2 parcels: 213 - 100 - 084300 and 213 -100- 084400. D. Consideration of approving the transition of Building Inspector Grant Sala from temporary employment status to permanent employment status. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of authorizing membership in Next Century Cities organization at no cost and approving support of the principles of the organization. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes — February 23, 2015 Page 4 F. Consideration of adopting Ordinance No. 612 amending Monticello Zoning Ordinance sections as follows: Chapter 2.3 — Notice requirements for Comp Plan amendments; Chapter 2.4 — Identity of appellant for an Administrative decision; Chapter 2.4(B) — Clarify language on zoning applications; Chapter 5.3(C) — Update Accessory Use Table for Outdoor Sales and Storage; and Chapter 8.4 — Defmitions related to Outdoor Sales, Storage, Display, and Parking; and adopt Summary Ordinance 612A for publication. Applicant: City of Monticello. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS D, E, AND F. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion 5D. Consideration of approving the transition of Building Inspector Grant Sala from temporary employment status to permanent employment status Tom Perrault removed this item because he does not feel that the building inspector position should be made permanent yet. Tracy Ergen explained that Grant Sala was hired for a 6 -month temporary position which is exempt from PERA. In order to continue this same status, Grant would need to be relieved from employment for at least 30 days before he can be brought back. By switching this to a permanent part time position, the city can keep him employed, subject to the number of hours that he would be needed. The position would be supported by the revenues collected from building permit fees. Glen Posusta commented on a discussion he had with Ron Hackenmueller, which he feels justifies keeping Grant Sala on staff as a permanent part-time employee. Ron Hackenmueller will keep the Council updated on the building permits issued and inspections performed as compared to other communities. Wayne Oberg commented on the balance between the revenues collected and building department expenses. He noted that the budget covers 20 hours per week for this position and this position proposes up to 29 hours per week. Ron Hackenmueller stated that the number.of hours worked would be based on the workload so that any extra hours would be covered by increased revenues from permits. CHARLOTTE GABLER MOVED TO APPROVE THE TRANSITION OF BUILDING INSPECTOR GRANT SALA FROM TEMPORARY EMPLOYMENT STATUS TO PERMANENT PART -TIME STATUS. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. SE. Consideration of authorizing membership in Next Century Cities organization at no cost and approving support of the principles of the organization Tom Perrault removed this because he wasn't sure that the organization would be a good fit based on what he observed on their website. Charlotte Gabler explained that this City Council Minutes — February 23, 2015 Page 5 group offers support to broadband communities and Monticello would be a partner with similar entities. CHARLOTTE GABLER MOVED TO AUTHORIZE MEMBERSHIP IN THE NEXT CENTURY CITIES ORGANIZATION AND APPROVE SUPPORT OF THE PRINCIPLES OF THE ORGANIZATION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. 5F. Consideration of adopting Ordinance No. 612 amending Monticello Zoning Ordinance sections as follows: Chapter 2.3 — Notice requirements for Comp Plan amendments; Chapter 2.4 — Identity of appellant for an Administrative decision; Chapter 2.4(B) — Clarify language on zoning applications, Chapter 5.3(C) — Update Accessory Use Table for Outdoor Sales and Storage, and Chapter 8.4 — Definitions related to Outdoor Sales, Storage, Display, and Parking; and adopt Summary Ordinance 612A for publication. Applicant. City of Monticello Tom Perrault removed this item because he feels that property owners should be notified on comp plan amendments regardless of the property acreage. Steve Grittman explained that the city is proposing the change for applications greater than five acres. There are no state statutory requirements for written notification of individual property owners for comp plan amendments. This would save the City money by being able to publish in the newspaper without mailing individual notifications on large areas. Tom Perrault also commented on the proposed amendment for the area allowed for sidewalk sales compared to the gross floor area of the principal use. Steve Grittman explained that this is related to the allowable area only for sidewalk sales and display and ties the allowable sales area to the principal use. If it is desired to utilize a larger sales area, the user would need to apply for a CUP to expand the sales area. Tom Perrault posed a question on vehicle sales in neighborhoods. Steve Grittman explained that a property owner can have a car in their driveway with a for sale sign, but the vehicle must be operable and licensed and be parked legally in accordance with the city code. Decision 1 GLEN POSUSTA MOVED TO ADOPT ORDINANCE NO. 612 APPROVING THE ZONING ORDINANCE AMENDMENTS AS PROPOSED, BASED ON FINDINGS IN PLANNING COMMISSION RESOLUTION #2015 -004. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. Decision 2 LLOYD HILGART MOVED TO ADOPT SUMMARY ORDINANCE NO. 612A FOR PUBLICATION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes — February 23, 2015 Page 6 7. Regular Agenda: A. Consideration of adopting Resolution #2015 -011 approving an Amendment to Development Stage Planned Unit Development (PUD) and a Preliminary Plat for Sunset Ponds 3rd Addition for a proposed 48 -unit residential development in an R- 2 District. Applicant: Sunset Ponds, LLC Steve Grittman presented the proposal for amendment to PUD and preliminary plat. Last fall, Council and Planning Commission met to review the conceptual proposal, and the developer is now requesting formal approval of the PUD amendment for the detached townhome project at Sunset Ponds. Steve Grittman displayed the proposed site plan showing the 48 units within Sunset Ponds 3rd Addition. Steve Grittman explained that the difference intended by this plan for detached homes is to have the maintenance and management of the parcels be governed by a townhome association without major common areas. Steve Grittman pointed out that some of the lots (2 -8) in one area were designed with dog- legged lot lines and leaving Lot 6 with little private side or rear yard space. Experience with these types of lots is that they tend to present confusion on issues of ownership. The City asked the applicant to consider redrawing the lot lines to eliminate the odd angles of the lot lines. The applicants have developed a concept which addresses that issue in part, leaving a small outlot as a common area where existing utilities are located. The lot lines for Lot 6 are drawn to extend to the common area for utility connections. Glen Posusta asked about the reasoning behind the dogleg lot lines. Steve Grittman stated that the City would not recommend the dogleg lot lines and would prefer the developer redraw the plat to remove the dogleg lot line and stay with straight lot lines. Steve Grittman suggested that, if Council approves this tonight, that it be conditioned on redrawing the lot lines. Don Jensen from Paxmar spoke on behalf of the developers. He handed out a sketch plan to Council. He explained they are attempting to locate the units in such a manner in order to be able to utilize the existing infrastructure for water and sewer hookups. Jensen explained that some of the units were set up for 3 -car garages and may have to be adjusted to 2 -car units to make lot line adjustments. Jensen talked about redrawing lot lines to allow access to the common area created with the new layout. Jensen also noted that two lots across the road also have some hinged lot lines due to layout of existing infrastructure. Jensen mentioned that a request was made about providing some overflow parking in the common area. Council consensus supports possible overflow parking if done in accordance with zoning regulations. Lloyd Hilgart asked about the maintenance provisions that will be included for the detached townhomes. Jensen noted that all units will be hooked up to sprinkler systems and will include mowing. Glen Posusta asked about snow removal provisions in the association. Jensen explained that there are some large open City Council Minutes — February 23, 2015 Page 7 areas and at least ten feet between driveways for snow storage. The association would take care of snow removal and can place snow in other areas as needed, such as in the powerline easements, common area, or backyards. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 ADOPTING RESOLUTION #2015 -011 APPROVING THE AMENDMENT TO DEVELOPMENT STAGE PUD AND PRELIMINARY PLAT FOR SUNSET PONDS San ADDITION, BASED ON FINDINGS STATED IN THE RESOLUTION AND ON CONDITIONS IN EXHIBIT Z. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. • Redesign proposed plat to reflect the alternative lot line layout in Exhibit P of this report, or another option that meets the objectives identified in the staff report including the elimination of angled side lot lines. • Prepare final Homeowners Association documents meeting the intent of the City relating to common maintenance and enforcement. • Adherence to the architectural design submitted as apart of the PUD application, referring to the "Hickory IT' size, layout, and details. Minor variations in detailing and layout may be approved by the Community Development Director, provided such variations are consistent with the presentation and intent of the City's PUD approvals. • Enforcement of Homeowners Association maintenance requirements shall not be enforced by the City of Monticello, but may not be amended without City approval via PUD Amendment until the Association has been turned over to individual homeowners from the control of the developer. • Prepare revised plans and documents reflecting the approved PUD and Preliminary Platfor City records. • Revise engineering and civil plans in accordance with the conditions recommended by the City Engineer. • Continued Coordination with the Streets Superintendent regarding mailbox design and placement. • Prepare and submit Final Plat and PUD documents in accordance no later than thirty (3 0) days after Preliminary Plat and Development Stage PUD approval by City Council. • Vacation and re- establishment of easements for the proposed plat shall be in accordance with the recommendations of the City Engineer. B. Consideration of approving fire agreements with Monticello Township and Silver Creek Township Wayne Oberg explained that he met with both the Silver Creek and Monticello town boards to arrive at the proposed agreements as included with the supporting data. Each board approved a per parcel cost of $56.75 for the next three years. This amount takes into account the recent purchase of a new fire truck. Wayne Oberg noted that Silver Creek was concerned about collections by the city for emergency calls on accidents and for false alarms. Language in the agreement City Council Minutes — February 23, 2015 Page 8 was adjusted slightly to address their concern. Wayne Oberg noted that Silver Creek pays more for parcels that are covered by the Maple Lake fire department than Monticello is charging. However, Wayne felt this was acceptable in order to keep the parcels in the Monticello fire district area. Tom Perrault asked about Article VIII where the word "town" is used instead of "township." Wayne Oberg indicated that language can be adjusted. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE RENEWAL AGREEMENTS WITH MONTICELLO TOWNSHIP AND SILVER CREEK TOWNSHIP FOR FIRE PROTECTION SERVICES AT A PER PARCEL RATE OF $56.75 FOR THREE YEARS FROM JANUARY 1, 2015 TO DECEMBER 31, 2017. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. C. Consideration of adopting Resolution #2015 -010 authorizing submission of a 2016 Outdoor Recreation Grant application for a Phase XI land acquisition at the Bertram Chain of Lakes Regional Park Angela Schumann gave a presentation on the proposed submission of a grant application for a Phase XI land acquisition at Bertram Chain of Lakes Regional Park. This grant would be a joint request from Wright County and the City of Monticello. This grant is a federal source grant with a cap of $100,000 and a match of 50 %. The city share for the land acquisition would be estimated at $193,320 if the full $100,000 grant is secured. The grant would facilitate the acquisition of about 20 acres of Parcel 2, which totals 39.89 acres. The Outdoor Recreation Grant program requires use of the funds within a particular time frame. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2015 -010 SUPPORTING SUBMISSION OF AN APPLICATION TO THE FY2016 OUTDOOR RECREATION GRANT PROGRAM ON BEHALF OF THE CITY OF MONTICELLO AND WRIGHT COUNTY, SUBJECT TO COMMENTS FROM THE BERTRAM CHAIN OF LAKES ADVISORY COUNCIL AND APPROVAL OF THE LOT LINE ADJUSTMENT IN ITEM #5C. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. D. Consideration of authorizing a planning study for a future I -94 Interchange Bret Weiss presented the request asking Council to authorize a planning study for a future I -94 Interchange. With the I -94 expansion taking place, it is anticipated this will continue to Monticello in the foreseeable future. Identifying future potential locations for an interchange at the west side of Monticello would support the regional planning efforts of the I -94 West Corridor Coalition. The planning City Council Minutes — February 23, 2015 Page 9 study would incorporate federal and state guidelines for interchange access to a freeway system. Wayne Oberg pointed out that the cost of $25,000 for the study is proposed to come out of funds that were moved from additional law enforcement hours to capital projects funding. Tom Perrault tallied briefly about his concern for adding four hours of law enforcement for Friday and Saturday nights. He stated that Wright County provides some enforcement to South Haven and that person could also be used to provide some hours for Monticello. Jeff O'Neill summarized a discussion he had with Sgt. Dave Anderson from the Sheriff's Department. Currently, Wright County handles the coverage for Friday and Saturday nights by shifting officers from other areas to Monticello, when needed. There are times when Monticello officers are needed outside of Monticello so the shifting of resources is offset. It is felt that this is working sufficiently for the time being. Glen Posusta commented that he thinks the I -94 interchange study is a good idea because the city will have everything in place when it is time to consider implementing another freeway interchange for Monticello. Tom Perrault said he thinks the study could be held off for now. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO AUTHORIZE A PLANNING STUDY AT AN ESTIMATED COST OF $25,000 FOR A FUTURE I -94 INTERCHANGE ON THE WEST SIDE OF MONTICELLO. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 4- 1 WITH TOM PERRAULT VOTING IN OPPOSITION. S. Added items FNM Mana e meat — Glen Posusta noted that he continues to have issues with his services in spite of the E7 upgrade. Rachel Leonard commented on some of the issues that have occurred with the E7 upgrade and what has been done to accommodate those customers. Glen feels strongly that the city should be going outside to hire a general manager that understands fiber optics and telecommunication instead of continuing to depend on internal staff to make management decisions. Charlotte Gabler noted that there was a discussion at the FiberNet Advisory Board meeting to hire an operational person in the FiberNet office to oversee things. Glen Posusta expressed his preference for hiring someone that has a lot of knowledge and understanding of the system. Charlotte Gabler stated that the intent would be to hire an operational person that understands both operations and the technical side. Jeff O'Neill indicated that this discussion was planned to come to Council at the next meeting. Staff is working on identifying what is needed for a management position. City Council Minutes — February 23, 2015 Page 10 9. Adiournment GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 9:29 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shurian �d.., Approved: March 9, 2015 Attest: Ci nistrator City Council Minutes — February 23, 2015 Page 11