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City Council Minutes 03-23-2015MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 23, 2015 — 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. Call to Order and Pledge of Allegiance Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. The Mayor welcomed the new City Clerk Marie Weinand. 2A. Accent Minutes — March 9th, 2015 Special Council Meeting Tom Perrault made a motion, seconded by Charlotte Gabler to accept the March 9t', 2015 Special Meeting Minutes as presented; m/c with 5 ayes and 0 nays. 213. Accept Minutes — March 9th, 2015 Regular Council Meeting Glen Posusta made a motion, seconded by Tom Perrault to accept the March 9th, 2015 Regular Meeting Minutes as amended; m/c with 5 ayes and 0 nays. 3. Consideration of adding items to the agenda a. Jeff O'Neill Current Legislation Updates b. Jeff O'Neill Wrist Band Purchase c. Mayor Stumpf requested a financial report on Animal Control d. Mayor Stumpf requested a discussion on the financials for Riverfest 4A. Citizen comments, public service announcements, updates a. Citizen Comments — None b. Public Service Announcements i. Egg Scramble & Splash 1. Kitty Baltos was present and gave an update on the event which will be held on March 30th. c. Staff Updates i. Refuse Collection Wayne Oberg advised the Council that the city contract for refuse and recycling services with Advanced Disposal will be up at the end of May. Brad Hegwes from Advanced Disposal was present to discuss the proposed increase in rates. Rates would be going from $6.89 to $8.01 for refuse and up to $2.92 for recycling. Brad Hegwes informed the Council that he would need to add a fuel surcharge if the fuel prices increased over $3.00 /gallon. Wayne Oberg spoke of the financial impact being approximately $75,000 - $80,000 however, this foreseen increase has already been budgeted. Wayne Oberg advised the Council that the city is not required to seek proposals for this service however, they may do so if they feel they can get a better price from a different company and asked the council for direction. Wayne Oberg informed the council that he has been checking and Advanced Disposals rates are on the low end compared to the current rates of surrounding cities. Discussion took place about the contract length being 5 years. Council City Council Minutes — March 23, 2015 Page 117 consensus was to have Wayne Oberg present a new contract for Advanced Disposal at an upcoming council meeting for review. No action by the City Council was taken. ii. TH 25 Project South of I -94 Shibani Bisson was present and gave a brief update on the Trunk Hwy 25 Expansion Project. Knife River will be starting on April 20th with the first month of work involving some night work to complete temporary widening. May /June work will be the reconstruction of the North bound lane switching traffic over to the South bound lane. July /August will be the reconstruction of the South bound lanes. Expected project completion by Sept. 1St, 2015. There will be temporary closures on 85th St for approx. 6 -7 weeks in June /July. Also County Rd. 106 will have a temporary closures for approx. 7 days. Weekly construction meeting will be held and MNDOT has a website for updates at www.mndot.gov/d3/Monti. iii. Wright County Agreement for TH 25 /CSAH 75 Intersection Improvements Shibani Bisson, Jeff O'Neill and Charlotte Gabler attended the County Board meeting on March 17th to ask the County for $90;000.00 in funding for the mill end overlay of CSAH 75 within the project limits which was approved. 4B. Council Liaison Updates 1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel) -Mayor Stumpf attended the March 12th I -94 Coalition meeting in Rogers, MN and updated the council that 12 members attended the Feb. 12th Transportation Day at the Capital and met with Senators and Representative to talk about the expansion of I -94. - Mayor Stumpf attended the March 16th Fire Relief meeting where a discussion took place about the city's contribution to the Fire Relief. The Fire Relief Treasurer was absent so any topics related to finances were tabled until the next meeting. -March 17th Mayor Stumpf attended the Monticello Community Center meeting and reported that usage and membership were up slightly. Staff will be bringing a new software proposal to the council in the next month or two. The new software will provide greater efficiencies on amenities. Staff voted to recommend approval of a one -month rate to be used on a specialty basis. The waterslide steps are now completely galvanized, there are healthier food choices now available at the food counter. Mayor Stumpf also thanked the MCC staff, Tom Moores and his staff for getting everything cleaned up. -On March 18th Mayor Stumpf attended the Wright Counties Mayors Assoc. in Annandale. The next meeting will be on June 17th in Delano with a tour. Delano's Mayor Dale Graunke was appointed to the Region 7W Transportation Policy Board and will be providing updates at their meetings. 2) Charlotte Gabler (PC, FAB, Library, Personnel) -On March 17th Charlotte Gabler attended the Library Board who is excited to have a new face on their board. The library is now offering some new services such as "Ask a Librarian". Ron Schara will be at the library on March 201 at 6:30 p.m. City Council Minutes — March 23, 2015 page 2 17 - Charlotte Gabler also attended the Fibernet meeting and reported that everyone was excited about the new GIGACENTER for residents that is reportedly super- fast and you can have up to 20 devices working at the same time and everyone should still have the speed, etc. Staff is working on cleaning up accounts. 3) Lloyd Hilgart (EDA, IEDC, TAC, M -BL Transp, TSAC) -Lloyd Hilgart reported that the EDA had a workshop to discuss the goals for the year. Another workshop will be scheduled in the near future. 4) Tom Perrault (EDA, PAC, MOAA, M -BL Transp, WWTF, Emerg, Safety) -Tom Perrault followed up on the EDA report that Lloyd Hilgart gave and reported that the EDA is working on a 2015/2016 Work Plan. Tom Perrault attended the closed EDA meeting prior to this meeting to discuss the downtown area. — Police Advisory Commission will begin interviewing for the vacant seat. - Emergency /Safety — there will be a drill this summer. -Board of Review & Equalization will be held on April 90' and advised that it is the responsibility of the property owner to initiate a change. 5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC) -Parks meeting this Thursday. —BCOL meeting will be held in a couple of weeks. 5. Consent Agenda GLEN POSUSTA MOVED, SECONDED BY LLOYD HILGART TO APPROVE THE CONSENT AGENDA AS PRESENTED WITH REMOVAL OF ITEMS A, C, H, K, M, O; MOTION CARRIED 5:0. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC, City Hall, and Parks. D. Consideration of waiving statutory liability limits for City insurance renewals. Recommendation: Approve waiving the statutory liability limited for City insurance renewals. E. Consideration of accepting proposal and awarding a three year contract to RES Specialty Pyrotechnics for the Riverfest fireworks display. Recommendation: Accept the proposal and award a three year contract to RES Specialty Pyrotechnics for the Riverfest fireworks display in the amount of $8,200 per year to be paid from the Liquor Fund. F. Consideration of adopting Resolution 42015 -018 approving a lot split for Lots 9- 10, Block 22, Original Town (PID 155- 010 - 022090 - 624 W 4`h St). Applicant: Victor and Barbara Hellman. Recommendation: Adopt Resolution #2015 -018 approving the lot split for Lots 9 -10, Block 22, Original Town (PID 155 -010- 022090 — 624 W 4"' St). City Council Minutes — March 23, 2015 Page 3 1 7 G. Consideration of adopting Resolution #2015 -019 approving an Amendment to Development and Final Stage Planned Unit Development for Lot 3, Block 1, Union Crossings 2nd Addition (Mattress Firm). Applicant: MF Monticello, LLC. Recommendation: Adopt Resolution #2015 -018 approving an amendment to the Development and Final Stage PUD for Lot 3, Block 1, Union Crossings 2nd Addition (Mattress Firm). I. Consideration of adopting Resolution #2015 -022 accepting a petition and calling for a public hearing for vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot 9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2"d Addition. Applicant: Sunset Ponds III Homeowners Association/Sunset Ponds, LLC. Recommendation: Adopt Resolution 2015 -022 accepting a petition and calling for a public hearing on April 13, 2015 to consider vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot 9, . Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition. J. Consideration of adopting Resolution #2015 -020 approving an Amendment to Development Stage Planned Unit Development and Preliminary Plat for Hoglund Bus Park. Applicant: Wayne Hoglund/Gordon Hoglund/WAG Partners LLP. Recommendation: Adopt Resolution #2015 -020 approving an amendment to the Development Stage PUD and Preliminary Plat for Hoglund Bus Park. L. Consideration of approving Special ]Event Permit allowing use of the Community Center parking lot and related assistance in conjunction with the Monticello Lions 40th Anniversary celebration on Friday, May 29, 2015. Applicant: Monticello Lions. Recommendation: Approve the Special Event Permit for the Monticello Lions 40th Anniversary celebration on May 29, 2015 at the MCC Parking Lot. N. Consideration of adopting Resolution #2015 -021 accepting a petition and approving the annexation of a 10 -acre parcel of land located in the MOAA (PID 213- 100- 103300), subject to order of the Board of Municipal Boundary Adjustments. Applicants: David & Mary Spike. Recommendation: Adopt Resolution #2015 -021 accepting a petition and approving the annexation of PID 213 - 100 - 103300. 6. Consideration of items removed from the consent agenda for discussion A. Consideration of approving payment of bills for March 23rd Glen Posusta raised a concern about the $7500 XSolar expense and requested a breakdown of the expenses. Jeff O'Neill gave a brief update on the project. Lloyd raised a concern about the wrist band expense. City Administrator Jeff O'Neill advised the Council that the purchase had been made with the same vendor and details as previously. Jeff O'Neill apologized for not getting the purchase prior approved by the Council with the final expenditure going over $10,000. Some discussion took place about different options for wristbands that might be cheaper and still adequate. Wayne Oberg also discussed the option of using the State Competitive Buying Site. The wristbands are not customized and could possibly be returned if another option is found. Mayor Stumpf suggested Kitty Baltos check with other aquatic centers to see what they are using. Council consensus was if a better option is available, staff is directed to check into returning the current ones. City Council Minutes — March 23, 2015 Page 4 17 GLEN POSUSTA MOVED, SECONDED BY LLOYD HILGART TO APPROVE THE BILL AND PURCHASE CARD REGISTERS FOR A TOTAL OF $707,367.08; MOTION CARRIED 5:0. B. Consideration of adopting Ordinance #613 for an amendment to the Monticello Zoning Code, Section 5.3 Tom Perrault raised a question about the definition of outdoor storage. Angelia Schumann provided a definition and a brief explanation that this item was just missed when the ordinance was approved. LLOYD HILGART MOVED, SECONDED BY CHARLOTTE GABLER TO ADOPT ORDINANCE #613 AMENDING SECTION 5.3 RELATED TO OUTDOOR STORAGE AS PRESENTED; MOTION CARRIED 5:0. H. Consideration of adopting Resolution #2015 -017 to order improvements and authorize preparation of plans and specifications for the Pioneer Park Pathway amendment to the School Boulevard/Fallon Avenue & 85th Street Improvements, City Project No. 14CO03 Glen Posusta raised concerns about tearing up the path and replacing versus repairing the necessary areas. Some discussion took place about the timing of adding this trail plan and why it wasn't included with the project to ensure better pricing. Discussion took place about the traffic on this path, the original design of the path and how the condition of this path compares to the other paths needing repairs and/or replacement. Further discussion took place about having a solid plan/schedule for routine maintenance /repairs of all the paths /trails and ensuring the proper funds are budgeted for. Consensus of the Council was to gather more information on the cost of doing an overlay verses replacing and how long each technique will last. GLEN POSUSTA MADE A MOTION TO TABLE THE DISCUSSION UNTIL THE NEXT MEETING, SECONDED BY LLOYD HILGART; MOTION CARRIED 5:0. K. Consideration of approving Special Event Permit allowing use of Swan Park in conjunction with a private fundraiser on Saturday, May 16, 2015, to benefit the Wounded Warrior Project. Applicant: Rich Thurman, 201 Mississippi Drive Glen Posusta questioned why this location was chosen instead of a park where there is more parking. Mich Thurman was present and gave an overview of the event. A flyer /invite was handed out to Council members. Approx. 400 people may attend however not all at one time and there was not enough time in the preparations to pick a different location. This location was picked because the property is adjacent to their property. Glen Posusta was in favor of using one of the larger parks that can offer better amenities. Mayor Stumpf asked for a post -event update. GLEN POSUSTA MOVED, SECONDED BY BRIAN STUMPF TO APPROVE THE SPECIAL EVENT PERMIT FOR USE OF SWAN PARK ON MAY 16, 2015 FOR A PRIVATE FUNDRAISER TO BENEFIT THE WOUNDED WARRIOR PROJECT. MOTION CARRIED WITH 5:0. City Council Minutes — March 23, 2015 Page 5 1 7 M. Consideration of adopting Resolution #2015 -015 declaring costs to be assessed, ordering preparation of assessment roll, and calling for a public hearing to adopt assessments for an unpaid escrow shortage on Lots 4 and 5, Block 1, Parkside at Meadow Oak 2nd Addition Tom Perrault raised a concern about the date of the public hearing being stated as April 13d' and April 27"'. City Clerk Marie Weinand verified that the Public Hearing date is April 13d, TOM PERRAULT MOVED TO ADOPT RESOLUTION #2015 -015 DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF ASSESSMENT ROLL AND CALLING FOR A PUBLIC HEARING ON APRIL 13, 2015, SECONDED BY CHARLOTTE GABLER, MOTION CARRIED 5:0. O. Consideration of adopting Resolution #2015 -016 approving plans and specifications and authorizing advertisement for bids for the Waste Water Treatment Facility Phosphorous Reduction and Digester Cover Improvements, City Project No. 14CO02 Tom Perrault raised concerns about the location of the chemical building pertaining to security concerns. Shibani Bisson updated the Council on the benefits of having the building as proposed and its relation to the SPR #2 and the piping that needs to take place there. Discussion took place about the access road, gate and fencing. CHARLOTTE GABLER MOVED, SECONDED BY LLOYD HILGART TO ADOPT RESOLUTION #2015 -016 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE WASTE WATER TREATMENT FACILITY PHOSPHOROUS REDUCTION AND DIGESTER COVER IMPROVEMENTS,CITY PROJECT ZZPHOS. MOTION CARRIED 5:0. 7. Regular Agenda: A. Consideration of implementing a Community Builder Recognition Program Kitty Baltos gave a presentation on the recommended program and advised that currently there is no program. Proposed budget amount was $1500.00. Council Consensus was that amount was too high with a goal of around $500 being more realistic. Discussion took place about the criteria and the desire to not make it a popularity contest. MAYOR BRIAN STUMPF MOVED, SECONDED BY CHARLOTTE GABLER TO TABLE THE DISCUSSION AND BRING BACK A PROPOSED BUDGET WITH REDUCED COSTS. MOTION CARRIED 4- 1 WITH GLEN POSUSTA VOTING AGAINST THE MOTION. 8. Added items Updates from City Administrator City Administrator Jeff O'Neill gave an update on the current legislative issue pertaining to Solar Farms and the lifting of the Moratorium on Nuclear facilities, specifically the nuclear facility in Monticello. Jeff O'Neill also talked briefly City Council Minutes — March 23, 2015 Page 6 17 about the Railroad project Hennepin County is working on and the I -94 upgrades. Jeff O'Neill reminded the Council that CentraCare is giving a presentation on 3/24/15 for civic leaders and encouraged the Council members to attend. Animal Control Financials Mayor Brian Stumpf asked Wayne Oberg to give a brief update on the financials pertaining to animal control. Wayne Oberg updated the council on the current revenue and expense balances as well as the amount of animals taken in and adopted out for each township. Concerns were voiced about the budget shortfall and possible solutions. No action was taken. Riverfest Expenses Mayor Brian Stumpf discussed the Riverfest expenses and the desire to see those expenses budgeted for in the future. Tom Moore was also present. No action was taken. 9. Adjournment TOM PERRAULT MOVED, SECONDED BY CHARLOTTOE GABLER TO ADJOURN AT 9:17 P.M. MOTION CARRIED 5 -0. Recorder: Marie Weinand Approved: April 13, 2015 Attest: L� Citf OWinistrator City Council Minutes — March 23, 2015 Page 7 17