Loading...
City Council Minutes 04-13-2015MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 13, 2015 — 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta Absent: None 1. General Business A. Call to Order Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present. B. The Pledge of Allegiance was recited. C. Accept Minutes — March 23`d. 2015 Regular Council Meeting Lloyd Hilgart made a ruotion, seconded by T om Perrault to accept the March 23rd, 2015 regular council meeting minutes as presented; motion carried 5:0. D. Consideration of adding items to the agenda: Code of Conduct — Charlotte Gabler Swan River Sidewalk — Charlotte Gabler Park Bathrooms - Lloyd Hilgart Council Binders — Glen Posusta E. Proclamation for "Terry Tomann Day" April 22nd, 2015 Mayor Stumpf read the proclamation and proclaimed April 22 °d, 2015 as Terry Tomann Day in the City of Monticello. F. Proclamation for "Arbor Day" Mayor Stumpf read the proclamation and proclaimed April 241h, 2015 as Arbor Day in the City of Monticello. G. Citizen Comments — NONE H. Public Service Announcements/Updates • CentraCare Health Annual Update Shelly Johnson (Hospital Board Chair) & Mary Ellen Wells (Administrator) were present'and gave a brief "year in review" update and expressed CentraCare's continued commitment towards the community. e Planning Commission Vacancies Angela Schumann announced that the Planning Commission currently has two vacant seats. Angela Schumann gave a brief explanation of the role of City Council Minutes — April 13, 2015 Page 1 1 8 a Planning Commission member and how to apply if interested. Brian Stumpf raised the question about Council members serving on the commission. Discussion also took place about the rate of pay and the possibility of increasing it to attract members. 100 West Broadway Demolition Update Shibani Bisson updated the Council on the 100 West Broadway demolition. Contract will start the week of April 201h with utility disconnections and hazardous material removal. Demolition starts on May 4th and completed by the end of May. Demolition will accommodate TH25 /CSAH 75 intersection improvements. Glen Posusta asked about the improvements in relation to the Brewfest date. I. Council Liaison Updates • Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel) IEDC — currently looking into an interim sign ordinance. I -94th Coalition — some members of the coalition will be going to the State Capitol on Friday, April 10th. St. Michael to Albertville I -94 expansion push is to get it to Albertville. Other - the Wounded Warrior's will be holding a fly fishing seminar, however it is not open to the public. • Charlotte Gabler (PC, FAB, Lib, Personnel) Fibemet advisory board met on Thursday however no quorum was present. Their regular meeting will be tomorrow night. • Lloyd Hilgart (EDA, IEDC, TAC, M -BL Trans, TSAC) EDA — continues to work on a work plan for 2015/2016 and they are close to fmishing. M -BL Trans — discussion took place about possibly working on a joint powers agreement for another river crossing with Sherburne County. Lloyd Hilgart reported that the Local Board of Appeal & Equalization meeting was held with only one written appeal being received. No residents attended the meeting. Jeff O'Neill also advised that the report from the County Assessor is available for review. o Tom Perrault (EDA, PAC, MOAA, M -BL Trans, WWTF, Emrg, Safety) PAC — is meeting this Wednesday to interview candidates for an open seat. Emerg/Safety — there will be a drill this summer. e Glen Posusta (Parks, BCOL, TSAC, Comm Ed) Parks Committee — advised that the committee is looking into some locations for a possible xylophone play area. Sturges Park in Buffalo, MN currently has one. J. Department Updates • Community Development — Angela Schumann City Council Minutes — April 13, 2015 Page 2 18 Wright County Ordinance Amendment — Solar Energy S,, std Angela Schumann — notice was received from Wright County on the upcoming hearing on the proposal from Great River Energy related to solar farms in Wright County. Angela Schumann stated that staff will be preparing a written statement for the hearing. Councilmembers are encouraged to get any comments that they would like included in the statement to Angela by early next week. Angela Schumann also stated that the County has recommended a CUP which would later expire. Staff may recommend that an interim use permit be used instead. Jeff O'Neill advised that the City is currently discussing a possible project with Sunrise Solar. The City is currently looking at the long -term goals for that area. In the meantime, the City is monitoring the State Legislature to ensure the authority to regulate solar farms is kept with the local cities. Special Event Permit Update Angela Schumann familiarized the Council on the current procedure for special events. Currently, the only applications that go before the Council for approval are the ones that are requesting the use of City resources or property. Angela Schumann asked the Council for direction on applications that are received where the applicant is using sidewalks or roadways only. Lloyd Hilgart suggested that the applications be presented as informational materials only. Council consensus was to present applications that are not requesting the use of City resources /property for informational purposes only. • Community Center —Kitty Baltos Wrist Bands Update — Kitty Baltos reported that the current wrist bands cannot be returned because the 30 -day time limit has passed. Kitty Baltos is still checking into other types of wrist bands and will report back at a future Council meeting. Glen Posusta recommended a letter of reprimand be put into the personnel file of the person who authorized the purchase. No action was taken. • City Administrator —Jeff O'Neill Jeff O'Neill updated the Council on the current issue being discussion by the State Legislature on the taxing of utility plants. Jeff O'Neill discussed Xcel's plans for running the feeder lines on Dundas Rd. Concerns were raised with the feeder lines going above ground verses underground which would mean line on both sides of the road. Brian Stumpf requested that Xcel attend a Council meeting to discuss this matter before any City approval is given. Jeff O'Neill announced that Ron Hackenmueller has given his notice of resignation and that the position has been posted. Jeff O'Neill handed out a brochure for the League of MN Cities Conference being held in Duluth and encouraged the Council and staff to review it. Jeff O'Neill further advised that the FiberNet Advisory Board will be meeting the next day and the Council is invited to attend for informational purposes. Brian Stumpf raised a City Council Minutes — April 13, 2015 Page 3 18 concern that the Council has not received any information to date on the topics to be discussed at the Fibernet meeting. Jeff O'Neill finished with an update on the old McDonald's building. Currently there is nothing in the works for that building and any activity at that location is McDonald's removing their items from the property. 2. Consent Azenda Lloyd Hilgart made a motion, seconded by Tom Perrault to approve the consent agenda items as presented; motion carried 5:0 with the following items being approved: B. Consideration of approving new hires /departures. Action taken: ratified new hires and terminations. C. Consideration of approving the Out -of -State Training for Finance Director. Action taken: approved the Out -of -State Training for Finance Director. F. Consideration of adopting Resolution 42015 -027 accepting donations for the March Madness, Riverfest, and Blazin' through Bertram 5K events. Action taken: adopted Resolution #2015 -027 accepting donations for the March Madness, Riverfest, and Blazin' through Bertram 5K events. G. Consideration of approving a Special Event Permit allowing the use of the City Commuter Lot and related assistance in conjunction with Monticello Recycling Day on May 02 2015 Applicant Jason Warehime Metro Appliance Recycling_ Action taken: approved the Special Event Permit allowing use of the City Commuter Lot and related assistance in conjunction with Monticello Recycling Day on May 02, 2015 for Metro Appliance Recycling. H. Consideration of adopting Resolution #2015 -025 approving an administrative lot combination and simple subdivision for Lots 14 and 15 Block 34 original plat of Monticello. Applicant: City of Monticello Economic Development Authority. Action taken: adopted Resolution #2015 -025 approving an administrative lot combination and simple subdivision for Lots 14 and 15, Block 34, original plat of Monticello. Items removed from the consent agenda were A, D, E, I 2Ao Consideration of items removed from the consent agenda for discussion A. Consideration of approving the payment of bills for April 13t" 2015 A question was raised about the tire recycling cost on Page 9. Discussion took place that this was the first time that tires have been turned in for three years. Another concern was raised about the firefighter lodging expense on Page 11. Final concern was raised about the $7000 building permit refund. Angela City Council Minutes — April 13, 2015 Page 4 18 Schumann will check into the refund and report back at the next Council meeting. A motion was made by Glen Posusta, seconded by Tom Perrault to approve the payment of bills for April 13th, 2015 as presented; motion carried 5:0. D. Consideration of approving the one -month membership rate for the Monticello Community Center, Jeff O'Neill asked that this item be removed from the agenda so that staff could further review and revise their recommendation. Glen Posusta raised a question about the logic behind the new rate. Lloyd Hilgart suggested that staff look into the rates being offered by other facilities for a similar service. Glen Posusta made a motion, seconded by Lloyd Hilgart to table the discussion; motion carried 5:0. E. Consideration of approving the replacement of Gymnasium Floor. Lloyd Hilgart raised a question about the National Guard's agreement to pay for 10% of the costs and their participation in the MCC improvements. Discussion also took place about expected life of the new floor and if staff would be available to oversee the repairs when they are scheduled in the evenings, etc. Jeff O'Neill reported that the original budget for this projects was $50,000 and the bids came in at approx. $36,000. Lloyd Hilgart made a motion, seconded by Brian Stumpf to approve the replacement of the Gymnasium floor as presented; motion carried 5:0. F. Consideration of adopting Resolution #2015 -031 for the loan application to the Minnesota Public Facilities Authority for the WWTF Phosphorus Reduction and Digester Cover improvement project, City Project No. 14C002. Tom Perrault raised a concern about the amount of Phosphorus and the industries in the City that are contributing to those levels. A motion was made by Glen Posusta, seconded by Lloyd Hilgart to adopt Resolution #2015 -031 approving the loan application to the MPFA for the WWTF Phosphorus Reduction and Digester Cover improvement project as presented; motion carried 5:0. 3. Public Hearings A. Public Hearing — Consideration of vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot 9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition. Applicant: Sunset Ponds III Homeowners Association/Sunset Ponds, LLC. Recommended Action: adopt Resolution #2015 -023 approving the vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot 9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition Brian Stumpf opened the public hearing at 8:28 p.m. Angela Schumann presented the item details. City Council Minutes — April 13, 2015 Page 5 18 With no testimonies, the public hearing was closed. Glen Posusta made a motion, seconded by Lloyd Hilgart to adopt Resolution #2015 -023 approving the vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot 9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition; motion carried 5:0. B. Public Hearing — Consideration of reassessments for an unpaid escrow shortage on Lots 4 and 5, Block 1, Parkside at Meadow Oak 2 "d Addition. Recommended Action: adopt Resolution #2015 -029 approving the reassessment of a delinquent account to be certified against tax forfeit parcels (PID 155- 168 - 001040 and 155- 168- 001050) for an upcoming tax forfeit auction. Brian Stumpf opened the public hearing at 8:30 p.m. and Wayne Oberg presented the item details. Glen Posusta advised that he would like to see a map included with the assessment/reassessment property in the future. With no farther testimonies, the public hearing was closed. Glen Posusta made a motion, seconded by Tom Perrault to adopt Resolution #2015 -029 approving the reassessment of delinquent account to be certified against tax forfeit parcels (PID 155 - 168 - 001040 and 155 - 168 - 001050) for an upcoming tax forfeit action; motion carried 5:0. 4. Regular Agenda A. Consideration of adopting Resolution #2015 -024 approving the final stage Planned Unit Development, Final Plat and Development Contract for Sunset Ponds 3`d Addition. Applicant: Sunset Ponds, LLC. Recommendation action: adopt Resolution #2015 -024 approving the final stage Planned Unit Development, Final Plat and Development Contract for Sunset Ponds 3`d Addition. Angela Schumann presented the item. Lloyd Hilgart made a motion, seconded by Tom Perrault to adopt Resolution #2015 -024 approving the final stage Planned Unit Development Final Plat and Development Contract for Sunset Ponds 3rd Addition as presented; motion carried 5:0. B. Consideration of adopting Resolution #2015 -030 approving the final plans and specifications and authorize advertisement for bids for the School Boulevard/Fallon Avenue & 85d` street improvements, City Project No. 14C003. Recommended action: approve the final plans and specifications and authorize advertisement for bids for the School Boulevard/Fallon Avenue & 85th street improvements. Shibani Bisson presented the item. Shibani also addressed the pathway conditions. Proposed four options with costs and expected life of each. Glen Posusta asked for clarification on the differences in the options and costs. Tom Perrault questioned whether or not the pricing would change if the path was done City Council Minutes — April 13, 2015 Page 6 18 separately. Discussion also included that the expense for replacing this path has been budgeted for this year. Further discussion took place about the other paths in the City and the necessity to replace /repair those. Brian Stumpf recommended that the Pioneer Park Pathway be bid as a separate item. Discussion took place about the cost of the trees and the possibility of bidding the trees separately. Further discussion took place about the type of tree that would be practical in that location. Jeff O'Neill raised concern about removing the trees from the project and bidding separate explaining that in the past when items are done similar they tend to be forgotten about. Council consensus was to take no action on Cardinal Hills Pathway at this time. Brian Stumpf made a motion, seconded by Glen Posusta to adopt Resolution #2015 -030 approving the final plans and specifications and authorizing advertisement for bids for the School Boulevard/Fallon Avenue & 85th street improvements with the Pioneer Park Pathway being bid separate; motion carried 4:1 with Tom Perrault voting nay. C. Consideration to authorize a Request for Qualifications and Proposal for the Bertram Chain of Lakes Athletic Park to include a master site plan, phasing plan, feasibilfty report, schematic rg ading plan, and construction design, plans and coordination for interim improvements. Recommended action: authorize a Request for Qualifications and Proposal for the Bertram Chain of Lakes Athletic Park to include a master site plan, phasing plan, feasibility report, schematic grading plan, and construction design, plans and coordination for interim improvements. Angela Schumann presented the item and the timeline of the project to date and provided an overview of the RFP and a timeline of the project. Glen Posusta made a motion, seconded by Lloyd Hilgart to authorize a Request for Qualifications and Proposals for the Bertram Chain of Lakes Athletic Park to include a master site plan, phasing plan, feasibility report, schematic grading plan and construction design, plans and coordination for interim improvements; motion carried 4:1 with Tom Perrault voting nay. Lloyd Hilgart raised a question about funding. Discussion took place about the possibility of grants. 4a. Added Items Code of Conduct Charlotte Gabler explained that a copy of the Code of Conduct has been placed in the binder as a reminder and encouraged the councilmembers to review. Swan River Sidewalk Charlotte Gabler asked that this item be added to the agenda. Several members of the community and/or Swan River School were present to discuss. Consensus of the public present was to request the Council re -open the discussion on the location of the crosswalk with overall favor being to have it run straight across the road instead of at the corner. City Council Minutes — April 13, 2015 Page 7 18 Brian Stumpf advised that the previous Council /staff spent a lot of time looking into the safest location for the crosswalk and the corner was determined to be the safest. Jeff O'Neill assured the public that the Council was very concerned about safety but at this time there doesn't appear to be any new or additional information being brought forward for the Council to consider. Discussion took place about a committee getting together to look at some concerns /suggestions. Council consensus was to form such a committee with two Council members, two city staff members, and two public representatives. Lloyd liilgart made a motion, seconded by Charlotte Gabler to form a committee and reopen the Swan River Crosswalk; motion carried 5:0. Tom Perrault and Charlotte Gabler will be the Council representatives on the committee. Staff representatives will be Jeff O'Neill and Angelia Schumann. Council Binders Glen Posusta advised that his binder was too bulky and he would like to have a smaller one. Bathroom Opening Lloyd riiigart questions when the Park bathrooms would be open. Tom Paweik updated the Council. 5. Adjournment Glen Posusta made a motion, seconded by Tom Perrault to adjourn the meeting at 10:05 p.m.; motion carried 5:0. Recorder: Marie Weinand, City Clerk Approved: 4/27/15 Attest: A * I d< �, -11 � I Jeff, tVWill, City Administrator A, t " "A " %. 6107 ae-�- City Council Minutes — April 13, 2015 Page 8 18