City Council Minutes 06-22-2015MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 22, 2015 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
The meeting was called to order by Mayor Stumpf at 7 p.m. with a quorum
present. The pledge of allegiance was recited.
B. Approval of Meeting Minutes
• Regular Meeting Minutes from June 8, 2015
TOM PERRAULT MOVED TO APPROVE THE JUNE 8, 2015
REGULAR MEETING MINUTES AS CORRECTED. CHARLOTTE
GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0.
C. Consideration of Adding Items to the Agenda
• Add 4A -1 Hockey Team Spec Event Permit (Angela Schumann)
• XO and Yondoo contracts (Glen Posusta)
• Liquor ordinances (Charlotte Gabler)
• Cemetery (Tom Perrault)
D. Citizen Comments
• None
E. Public Service Announcements
• City Holiday Hours (7/4) — Angela Schumann reviewed the hours for the 4t'
of July holiday for various city offices. City Hall and Public Works offices
will be closed. For dates and times of other offices, please check the website.
• MCC Block Party (7/9) — Kitty Baltos announced the annual block party on
Thursday, July 9 from 11 a.m. to 1 p.m. with food and activities. Sponsored
by community center, city hall, national guard, senior center, FiberNet, and
the Monticello Times.
• Downtown Block Party — Brian Stumpf announced the Downtown Block
Party will take place on Wednesday, July 8 evening on Walnut Street and the
Third Street parking lot.
Riverfest (July 9 -12) — Tom Moores talked about the various Riverfest events
which kick off on July 9t' at Pioneer Park with many family activities. Friday
July 106 will feature a talent show and fireworks. Saturday, July 11th starts
with a 5K Run, Art in the Park, beanbag tournament, and concludes with the
Street Dance at MCC with Fabulous Armadillos. Sunday, July 12th begins
with a worship service, the Riverfest parade, and festivities in Ellison Park
City Council Minutes —June 22, 2015 Page 1 1 13
including chicken dinner, Citizen of the Year recognition, Royalty coronation,
duck race, and more. Ducks can be adopted at businesses around town. Tom
Perrault noted that the Citizen of the Year is former mayor Clint Herbst.
F. Council Liaison Updates
• Brian Stumpf (MCC, FAB, Personnel) — FAB: discussed recent outages; 47
applications received for Business Manager, reviewed customer service rating
for Golden West after hours tech support at 87 %. MCC: RFPs sent out for
banquet service providers, concern about minimum wage increases and impact
on budget for 2016. Personnnel: completed final interviews for City Clerk,
offered Building Official position to John Rued and he will start July 13`i',
Water Department interviews will take place at a future date. Brian Stumpf
mentioned he attended Mayor's meeting for Wright County. On June 24th
Stumpf and Hilgart will sit in on a discussion regarding a contract with
Yondoo. Brian Stumpf reported he sat in on the interviews for the RFP
presentations for BCOL Athletic Field Complex.
• Charlotte Gabler (FAB, Personnel, Library Board) — FAB: criteria for notifying
customers; will need to update governance ordinance. Library Board: digital
circulation continues to climb; reported on programming.
• Lloyd Hilgart (EDA) — no report
• Tom Perrault (EDA) — approved EDA Work Plan
• Glen Posusta (BCOL RFP) — no report
G. Department Updates
• City Administrator (O'Neill) — Staff is planning to enter a float into the
Riverfest parade (includes DMV, MCC, FiberNet, and Library). Xcel is
working on a settlement agreement with developers interested in larger solar
garden projects, which may be limited to 5 MW (roughly equal to 40 acres).
Jeff O'Neill is attending a MN Public Utilities Commission meeting on this.
Jeff reported that FiberNet Business Manager interviews will take place fairly
soon.
2. Consent Agenda
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS K, L, M, AND O. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5 -0.
A. Consideration of approving the payment of bills for June 22nd. Action Taken:
Approve the bill and purchase card registers for a total amount of
$799,983.00.
B. Consideration of approving new hires /departures. Action Taken: Approve new
hires and terminations for MCC and Liquor Store.
City Council Minutes —June 22, 2015 Page 2 113
C. Consideration of adopting Resolution #2015 -050 approving contributions from
various donors for the Mississippi Rampage Softball Tournament at the City
Ballfields in July. Action Taken: Adopt Resolution #2015 -050 approving
contributions for sponsorship of the Mississippi Rampage Softball
Tournament on July 11 -12, 2015: Cornerstone Chevrolet ($200), Apollo
Insurance Agency ($400), Hawk's Sports Bar and Grill ($100), Spring -Green
Lawn Care ($200), Broadway Kwik Stop ($200), and Taco John's ($200).
D. Consideration of approving applications for a 2 -day temporary on -sale liquor
license and a charitable gambling permit for the Church of St. Henry's fall festival
on August 29 -30, 2015. Action Taken: Approve the applications for a 2 -day
temporary onsale liquor license and a charitable gambling permit for the
Church of St. Henry's for their Fall Festival on August 29 -30, 2015.
E. Consideration of approving a Special Event Permit allowing use of city streets
and related assistance for the Downtown Block Party on July 8h, 2015. Applicant:
Monticello Chamber. Action Taken: Approve a Special Event Permit for a
Downtown Block Party on Wednesday, July g, 2015, allowing temporary
closure of Walnut Street from 7 AM to 10 Pled and use of public parking
facilities, staff resources, and amenities as described in the application,
contingent on the following.
• Continued site coordination with City Street Superintendent.
• Restoration of Third Street Parking Lot to satisfaction of Public Works Department.
• Verification of notification of affected local businesses by permit holder.
• Application for temporary sign permit for wastewater treatment site.
F. Consideration of approving a Special Event Permit allowing use of city streets
and related assistance for Art in the Park/Taste of Monticello on July 1 la', 2015 at
Ellison Park. Applicant: Monticello Chamber. Action Taken: Approve a
Special Event Permit for the Monticello Chamber for Art in the Park/Taste
of Monticello on July 11, 2015 at Ellison Park, allowing use of city streets and
related assistance.
G. Consideration of approving a Special Event Permit for outdoor entertainment at
Chatter's Bar & Grill on July 10 -11, 2015. Applicant: Brooke Steffens /Chatters
Restaurant. Action Taken: Approve a Special Event Permit for outdoor
entertainment at Chatter's Restaurant, Bar & Grill for July 10 -11, 2015.
H. Consideration of approving Special Event Permit allowing use of Ellison Park,
West Bridge Park, Pioneer Park, and Community Center Parking Lot and related
assistance in conjunction with the annual Riverfest celebration on July 9 -12,
2015. Applicant: Riverfest Committee. Action Taken: Approve a Special
Event Permit for the Riverfest Committee in conjunction with the annual
Riverfest Community Celebration on July 9 -12, 2015 allowing use of Ellison
Park, West Bridge Park, Pioneer Park, Community Center parking lot, city
rights of way, and reiated city staff assistance, contingent on the following.
City Council Minutes —June 22, 2015 Page 3 1 13
• Continued site plan and traffic coordination with Public Works and Wright County
Sheriff's Office.
• Lot closure signage and notification in coordination with Street Superintendent as
needed.
Consideration of approving Special Event Permit for the Relay for Life
ffiandraising event on July 17, 2015. Annlicant: American Cancer Society Action
Taken: Approve a Special Event Permit for outdoor entertainment and
activities at the Monticello Middle School for the annual Relay for Fife on
July 17, 2015, contingent on notification of St. Benedict's facility and
submission of an event certificate of liability insurance.
Consideration of adopting Resolution #2015 -031A amending language and
replacing Resolution 2015 -031 for filing a loan application with the Public
Facilities Authority (PFA) for the Phosphorus Reduction and Digester Cover
Improvements at the Waste Water Treatment Facility, City Project No. 140002.
Action Taken: Adopt Resolution #2015 -031A amending language and
replace Resolution #2015 -031 for fling a loan application with the MN Public
Facilities Authority for the Phosphorus Reduction and Digester Cover
Improvements, City Project No. 14C002.
K. Consideration of adopting Resolution #2015 -051 accepting bids and awarding
contract for the Phosphorus Reduction and Digester Cover Improvements at the
Waste Water Treatment Facility, City Project No. 140002. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
L_ Consideration of adopting Ordinance #617 amending City Code, Title 1, Chapter
5 — Council as related to Council meeting start time. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA,
M. Consideration of authorizing a License Agreement between the EDA and City of
Monticello for parking access at the former Cedar Street garden center property.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
N. Consideration of authorizing notification of contract non - renewal to Veolia Water
for wastewater treatment plant services. Action Taken: Authorize city staff to
provide a notification of contract non - renewal to Veolia Water for operations
and maintenance services for the WWTF and authorize staff to research
other service options, including staffing the plant with city employees.
O. Consideration of adopting Resolution #2015 -041 A amending language and
replacing Resolution #2015 -041 as related to an affordable workplace townhome
development on the foriner Ruff property (PiD 155-500-101418). THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
City Council Minutes —June 22, 2015 Page 4 1 13
P. Consideration of approving participation in a professional development training
series for supervisors, department heads, and emerging leaders. Action Taken:
Approve participation in the professional development training series as
proposed at a cost of $9,600.
2A. Consideration of items removed from the consent asenda for discussion
2K. Consideration of adopting Resolution #2015 -051 accepting bids and awarding
contract for the Phosphorus Reduction and Digester Cover Improvements at the Waste
Water Treatment Facility, City Project No. 14CO02
Tom Perrault questioned the amount from one of the bidders that was adjusted but not
highlighted. Shibani Bisson explained that the figures are correct even though one of the
figures did not get highlighted.
LLOYD HILGART MOVED TO ADOPT RESOLUTION #2015 -051 ACCEPTING
BIDS AND AWARDING THE CONTRACT TO THE LOWEST RESPONSIBLE
BIDDDER, DI -MAR CONSTRUCTION, IN THE AMOUNT OF $2,660,000 FOR THE
PHOSPHORUS REDUCTION AND DIGESTER COVER IMPROVEMENTS AT THE
WASTE WATER TREATMENT FACILITY, CITY PROJECT NO. 14C002. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
2L. Consideration of adopting Ordinance #617 amending City Code, Title 1, Chapter 5
— Council as related to Council meeting start time
Tom Perrault removed this item because he would like to keep the meeting time at 7 p.m.
to allow time for commuters to get to meetings. Brian Stumpf suggested those citizens
could contact city hall if time is an issue.
CHARLOTTE GABLER MOVED TO ADOPT ORDINANCE NO. 617 AMENDING
CITY CODE, TITLE 1, CHAPTER 5 — COUNCIL AS RELATED TO COUNCIL
MEETING START TIME AND MEETING SITE AND APPROVE A CHANGE TO
THE REGULAR MEETING SCHEDULE FOR COUNCIL AND COMMISSIONS TO
REFLECT A STARTING TIME OF 6:30 P.M. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
2M. Consideration of authorizing a License Agreement between the EDA and City of
Monticello for parking access at the former Cedar Street garden center property
Glen Posusta removed this item because he was concerned about use of the property
without a paved surface. Angela Schumann explained that the small paved portion of the
property will be used and that is the same area that has been utilized in the past for
overflow parking in the winter for East Bridge Park. She noted the parking area will be
marked out.
City Council Minutes —June 22, 2015 Page 5 1 13
GLEN POSUSTA MOVED TO AUTHORIZE STAFF TO PREPARE A LICENSE
AGREEMENT FOR EXECUTION BY THE EDA EXECUTIVE DIRECTOR AND
PRESIDENT AND THE MAYOR, WITH A TERMINATION DATE OF DECEMBER
31, 2016. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
20. Consideration of adopting Resolution #2015 -041A amending language and
replacing Resolution #2015 -041 as related to an affordable workplace townhome
development on the former Ruff property (PID 155 -500- 101418)
Tom Perrault stated that he opposes this project and intends to vote in opposition again.
LLOYD HILGART MOVED TO ADOPT RESOLUTION #2015 -041A AMENDING
LANGUAGE AS FOLLOWS AND REPLACING RESOLUTION #2015 -041 AS
RELATED TO AN AFFORDABLE WORKPLACE TOWNHOME DEVELOPMENT
ON THE FORMER RUFF PROPERTY. CHARLOTTE GABLER SECONDED THE
MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
"WHEREAS, the City has made significant contributions to the proposed site by
investments to improve the site; said contributions include application and
administration of two Contamination Cleanup and Investigation Grants from the
MN Department ofEmployment and Economic Development; and"
3. Public Hearings
A. Public Hearing — Consideration of approving 2014 Storm Water Pollution
Prevention Program ( SWPPP) Annual Report
Shibani Bisson explained that the approval of the SWPPP Annual Report requires
a public meeting to provide an explanation of the program, present information
and activities for the previous year, and obtain feedback from the public. She
reviewed management practices and goals associated with minimum control
measures for the City's SWPPP. Some of the MS4 program activities for 2014
included: updated city zoning, subdivision, and illicit discharge ordinances;
developed enforcement response procedures for illicit discharge and non-
compliance; developed standard operating procedures for construction site
inspections; and developed plan review and inspection checklists for department
staff.
Shibam Bisson noted that the renewal of the city's stormwater discharge permit is
not due until July of 2018. For 2015, the focus will be development of education
and communications programs to increase awareness of stormwater best
management practices for the public and staff training. Shibani Bisson noted that
Council is requested to approve the 2014 annual report.
City Council Minutes —June 22, 2015 Page 6 1 13
Brian Stumpf asked what the biggest maintenance item would be with stormwater
ponds. Shibani Bisson mentioned that repair of flared end sections /pipes entering
bonds, erosion, and sediment build up are a few of the concerns. Brian Stumpf
asked about the funding required for that. Shibani Bisson replied that $40,000 has
been budgeted annually and has been used in the past for pond projects, as public
works staff time is limited for this type of work. Charlotte Gabler asked about
updating the website and brochures, and Shibani indicated that is part of the 2015
goal with increased communications efforts. Lloyd Hilgart asked about the best
practice for new construction sites with silt fences or biologs. Shibani Bisson
stated that silt fences seem to work well and also delineates sites; biologs also
work well for certain uses and are easy to move around a site. Glen Posusta
commented on the successful ponding system that is in place and how well the
ponds work in heavy rainfalls.
Mayor Stumpf opened the public hearing.
Steve Reishus, 4799 Farmstead Drive, stated he has noticed a grate in the area of
his house does not seem to drain properly after heavy rainfalls. He will leave
contact information for follow up by Shibani Bisson.
There were no further comments so the Mayor closed the public hearing.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE THE 2014
SWPPP ANNUAL REPORT AS PRESENTED AND AUTHORIZE
SUBMITTAL TO THE MPCA BY THE JUNE 30, 2015 DEADLINE.
CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-
0.
B. Public Hearing — Consideration of approvin the5 ^year street reconstruction plan
and use of GO Street Reconstruction bonds
Wayne Oberg and Shibani Bisson presented a proposal to Council to approve a 5-
year street reconstruction plan which would allow the City to issue bonds on a
street reconstruction project that has less than 20% assessable costs.
Wayne Oberg reviewed the proposed plan, described as follows:
2015 -2020 STREET RECONSTRUCTION PLAN
Tune 30.2015 through June 30, 2016
Overlay Rural Outlying St — 85`x' Recon Only (STR -13 -004)
Street Reconstruction area 5 (STR -13 -007)
TH25 /CSAH75 Intersection Improvements (STR -14 -001)
TOTAL
July 1, 2016 through June 30, 2017
E 71 Street/TH25 Intersection (STR -13 -005)
Street Reconstruction Area 5 (STR -13 -007)
$125,000
$500,000
$315,000
$940,000
$450,000
$4,000,000
City Council Minutes —June 22, 2015 Page 7 1 13
TOTAL $4,450,000
Julv 1, 2017 through June 30. 2018
Overlay Rural Outlying Streets (STR -13 -004) $500,000
Street Reconstruction Area 5 (STR -13 -007) $190,000
Street Reconstruction Area 6 (STR -13 -008) $1,100,000
TOTAL $1,790,000
July 1, 2018 through June 30, 2019
Street Reconstruction Other $1,500,000
TOTAL $1,500,000
July 1, 2019 through June 30, 2020
TOTAL $0
SUBTOTAL (6/30/15 through 6/30/20) $8,680,000
Bond Issuance Costs $270,000
GRAND TOTAL $8,950,000
Wayne Oberg explained that street reconstruction bonds would allow the city to
recover costs on the projects listed. Street reconstruction bonds could be used to
reimburse costs for improvements such as: reclaim and pave streets, sidewalk and
pathway improvements, pedestrian improvements, tree plantings to fill in existing
gaps, mailbox replacement, replace all signs to meet retro - reflectivity
requirements, BNSF railway crossing upgrades, storm sewer improvements, other
right -of -way related improvements.
Glen Posusta asked about the road improvements for Area #6 that are listed in the
plan. Shibani Bisson explained the streets that are included in Area 5 and 6 as
well as other possible street improvements. Area 5 was described as: 3rd Street
and 4th Street between TH 25 and Washington St; 6th Street between TH 25 and
Cedar Street; Cedar Street from CSAH 75 to its south terminus; Palm Street, New
Street, Wright Street, Hennepin Street between CSAH 75 and 4th Street; Ramsey
Street and Washington Street between CSAH 75 and 7th Street; 7th Street
between TH 25 and Washington Street; right turn lane on westbound 7th Street at
TH 25 and associated retaining wall/landscaping and sidewalk relocation; 7th
Street/TH 25 left turn signal improvements; and 7th Street pathway
improvements. Area 6 was described as: Marvin Elwood Road, north and south
of Prairie Road; Crocus Lane and Circle; and Hedman Lane. Other street
improvement areas were described as: Cardinal Hills; Hart Blvd, Mississippi Dr.;
Chelsea Road, Edmonson and Fallon Ave; River Mill area; and Klein Farms.
Mayor Stumpf opened the public hearing. There were no comments so the public
hearing was closed.
Wayne Oberg noted the Street Reconstruction Plan can be modified at any time
during the 5 -year time frame. He also noted that approval of the motion requires
100% of council members present voting in favor.
City Council Minutes —June 22, 2015 Page 8 113
CHARLOTTE GABLER MOVED FOR ALTERNATIVE #1 TO ADOPT THE
2015 -2020 STREET RECONSTRUCTION PLAN THAT WAS PRESENTED
WITH REVISIONS LISTED AS FOLLOWS. TOM PERRAULT SECONDED
THE MOTION. MOTION CARRIED 5 -0.
Addition to June 30, 2015 through June 30, 2016
TH25 185'* Street Intersection Improvements $265,000
Change to July 1, 2018 through June 30, 2019
Street Reconstruction Other $1,235,000
4. Regular Agenda
A -1. Consideration of approving a Special Event Permit for MAML Hockey Team
fundraising event at River City Extreme on August 1, 2015
Angela Schumann presented this item and explained the proposed fundraising
event to be sponsored by the Monticello - Annandale -Maple Lake hockey team.
Angela Schumann discussed the use of the parking lot for a concert, with the
entertainment area to be enclosed with fencing to restrict access for patrons and
alcohol. This is a first time event and they are hoping to draw 300 -400 attendees.
The hours proposed for the band to play are S p.m. to 12 a.m. which is allowed
under a Special Event Permit if approved by Council. Angela Schumann pointed
out possible parking concerns as there is no parking allowed on School
Boulevard. The Sheriff's Office is recommending that the hockey group hire two
reserve officers to provide security for the event. Angela Schumann noted that all
the concerns are identified in the conditions attached to the motion for approval.
Brian Stumpf asked about the condition for notification of surrounding properties.
Angela Schumann explained that is often required for private events.
Brian Stumpf asked the presenters to introduce themselves and to verify that they
understand the conditions of approval. Willie Harris from MAML requested that
they be allowed to provide the security themselves instead.of hiring deputies. He
explained that he has been providing private security services for about 15 years.
Kyle Oen explained that this is a first year event and they are trying to avoid extra
expenses. Brian Stumpf suggested that Council could consider allowing them to
provide their own security this year on a trial basis. If problems occur, it's. likely
that they would be required to hire sheriff deputies for future events. Glen
Posusta concurred with that.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO APPROVE A
SPECIAL EVENT PERMIT FOR MAML HOCKEY TEAM ALLOWING
OUTDOOR ENTERTAINMENT AT RIVER CITY EXTREME ON
SATURDAY, AUGUST 1, 2015, SUBJECT TO THE FOLLOWING
CONDITIONS WITH ALLOWANCE FOR PROVIDING THEIR OWN
City Council Minutes —June 22, 2015 Page 9 1 13
SECURITY. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
• Continued coordination with City Clerk's office regarding liquor licensing and
insurance for the facility and event, and compliance with required regulations.
• Compliance with the recommendation of the Wright County Sher f 's Office and
Street Superintendent regarding the application and on -site security. Applicants will
be allowed to provide on -site security for this event on a trial basis.
• Modify perimeter fencing to provide for internal access on the west side of the
property, including access for emergency vehicles.
• Notification of residential properties within 500 feet of the River City Extreme
property regarding the event.
• Secure a letter of permission from Monticello Theatre for overflow event parking and
provide details of signage and promotion for the overflow parking.
A -2. Consideration of adopting Resolution #2015 -052 authorizing preparation of a
Feasibility Rgport for the 2016 Street and Utility Reconstruction Project
Shibani Bisson summarized the request for authorization to prepare a feasibility
report for the 2016 Street and Utility Reconstruction Project. She provided a
presentation showing the project area and describing specifics about the project,
including 7t' Street and TH 25 intersection improvements. She noted that staff is
working with MnDOT on providing a left turn arrow from 7d' Street to TH 25 as
an interim measure in 2015. The 2016 project would include a flashing yellow
arrow at the intersection. Glen Posusta suggested that the feasibility report should
also look at right turns onto 7t' Street from TH 25. Shibani Bisson stated they can
look at incorporating that into the study.
Shibani Bisson reviewed a list of street and utility improvements to be included in
the feasibility report:
Street Improvements
• 3rd Street and 4t' St between TH 25 and Washington St
• 01 St between TH 25 and Cedar St
• Cedar Street from CSAH 75 to its south terminus
• Palm St, New St, Wright St, Hennepin St between CSAH 75 and 40' St
• Ramsey St and Washington St between CSAH 75 and 7t' St
• 7t' St between TH 25 and Washington St. Improvements at the 7d' St and
Washington St intersection will be evaluated to minimize re- building the
roadway with the future Fallon overpass construction
• Right turn lane on westbound 7d' Street at TH 25 and associated retaining
wall /landscaping and sidewalk relocation.
• 7d' St/TH 25 left turn signal improvements
• 7d' Street pathway improvements
• Evaluate on- street parking needs along 7d' Street
• Sidewalk and pedestrian ramp /crossing improvements within the entire
area and potential sidewalk extensions
City Council Minutes —June 22, 2015 Page 10 1 13
• Evaluate access and pedestrian connections with School District
• 4t' St parking lot improvements
• Tree plantings to fill in existing gaps
• Replace all signs to meet retro - reflectivity requirements
• BNSF railway crossing upgrades
• Evaluation of street lighting needs
Utility Improvements
• Storm sewer pipe and structure improvements, address known drainage
issues
• Evaluate where feasible to implement stormwater infiltration and
treatment
• Sanitary sewer improvements to include mainline replacements/lining,
sewer service replacements, manhole casting and ring replacement
• Watermain improvements as needed to address main breaks /service issues
• Hydrant and valve replacement
• Evaluate burying overhead power on Yd and 41' Streets
• Conduit crossings installed where needed for private utilities and Fibernet
Shibani Bisson noted that the project is anticipated to cost approximately
$5,750,000 for Area 5. Funding sources will likely include special assessment to
benefitting properties, eligible state aid funds, and proposed street reconstruction
bonds. Assessments for the project will be based on the standard residential and
non - residential rates, which was $4,000 per residential unit and 100% of the front
footage cost for non - residential lots for the 2011 reconstruction project.
Generally, the City has applied a 5% increase to the rates, and that will be
evaluated in the feasibility report.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015 -052 AUTHORIZING PREPARATION OF A
FEASIBILITY REPORT FOR THE 2016 STREET RECONSTRUCTION
PROJECT, STUDY TO INCLUDE A DEDICATED RIGHT TURN LANE ON
NORTHBOUND TH 25 ONTO 7TH STREET EAST. CHARLOTTE GABLER
SECONDED THE MOTION. MOTION CARRIED 5 -0.
B. Consideration of authorizing g evelopment of a contract with WSB & Associates
for the Bertram Chain of Lakes Athletic Park Planning Project to include a master
site plan, ha�sing plan, feasibility report, schematic grading plan, and construction
design, plans and coordination for interim improvements
Angela Schumann discussed the process for receiving and reviewing requests for
proposal for the BCOL Athletic Park. Interviews were conducted by a steering
committee which was also attended by members of the Parks Commission and
City Council. At this time, City Council is asked to authorize development of a
contract with WSB and Associates for the project, which would include a master
site plan and schematic grading plan along with construction plans. The proposed
City Council Minutes —June 22, 2015 Page 11 1 13
contract would be brought back to Council for approval at the first meeting in
July.
Brian Stumpf publicly thanked the firms that submitted proposals to the City for
this project. He also thanked the Steering Committee for their work on reviewing
the proposals and conducting the interviews.
LLOYD HIT ART MOVED FOR ALTERNATIVE #1 AUTHORIZING
DEVELOPMENT OF A CONTRACT WITH WSB & ASSOCIATES FOR THE
BERTRAM CHAIN OF LADES ATHLETIC PARK PLANNING PROJECT, TO
INCLUDE A MASTER SITE PLAN; PHASING PLAN; FEASIBILITY
REPORT; SCHEMATIC GRADING PLAN; AND CONSTRUCTION DESIGN,
PLANS, AND COORDINATION FOR INTERIM IMPROVEMENTS.
CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 4-
1 WITH TOM PERRAULT VOTING IN OPPOSITION.
C. Consideration of accepting state bid and approving purchase of a 2015 Case -IH
Farmall Tractor with side and rear flail mowers and snow wing plow, which
would replace 1987 and 1999 tractors
Tom Moores presented this item asking Council to replace two old public works
tractors and purchase a new 2015 Case -IH Farmall tractor which would include
mowing and plowing attachments to allow year round use for mowing and snow
removal. Tom Moores discussed the possibility of either trading in the old
tractors or putting them out on auction.
Tom Moores also talked about the process for outfitting the new tractor. Once the
tractor is purchased, it would be sent to South Dakota for outfitting. The City
would not be responsible for payment until the tractor is completed.
Tom Moores explained how the auction process would work; they would put the
old tractors up for bid with a reserve price of $16,000. The reserve price would
guarantee getting at least that amount in a bid; if the bid would be less, the
tractors would be accepted as a trade -in through Trueman- Welters. Brian Stumpf
asked if there were any stipulations for sales of equipment that would be greater
than $10,000. Wayne Oberg explained that a formal bid process is only required
if pricing would be greater than $100,000.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ACCEPT THE STATE
BID PRICING FROM TRUEMAN- WELTERS AND APPROVE THE
PURCHASE OF A 2015 CASE -IH FARMALL TRACTOR FOR $55,529,
DIAMOND MOWER SIDE AND REAR FLAIL MOWERS FOR $30,255, AND
HLA 4200 SNOW/WING PLOW FOR $16,358.10, FOR A TOTAL OF
$102,142.10. THE 1987 FORD 4610 TRACTOR AND 1999 NEW HOLLAND
TN -55 TRACTOR WITH ATTACHMENTS WOULD BE SOLD AT AUCTION
City Council Minutes —June 22, 2015 Page 12 113
WITH A RESERVE PRICE OF $16,000. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
5. Added Items
• XO and Yondoo contracts - Glen Posusta brought up the topic of the broadband
contract that was approved by Council at a previous meeting. He had talked to
Bryan Rabe at FiberNet about the need to expand the available broadband. In his
research, he found that Yondoo may require more broadband for video services,
which he felt could be detrimental. In addition, it appears that Yondoo may also
have requirements that could negatively impact customers. Glen Posusta feels
that it will not be possible to achieve an additional 1,000 video customers to offset
the immediate $65,000 payment. Glen Posusta suggested that they survey
FiberNet customers to find out what their preferences are for video services.
Jeff O'Neill explained some of the past discussions that took place regarding
expanding broadband service, at a meeting where Posusta was present. The
broadband topic has been researched for some time and the arrangement with
Windomnet was found to be the best option for FiberNet. Various council
members commented on the necessity for expanded bandwidth and the options for
video service. After a lengthy discussion, Brian Stumpf asked Glen Posusta to
provide the information on Yondoo to him and Lloyd Hilgart. They will take that
into consideration when negotiating a contract with Yondoo.
• Liquor ordinances - Charlotte Gabler asked about updating the liquor ordinances
to reflect earlier serving hours on Sunday and any other allowances in recent
legislation. Cathy Shuman asked if they are interested in updating the liquor
ordinances overall, in addition to Sunday hours. Council directed staff to review
all the liquor ordinances and bring back to Council in October.
• Cemetery maintenance - Tom Perrault noted that he received a call that the
cemetery lawn maintenance provider is tearing up the landscaping. Brian Stumpf
noted that Parks staff has been asked to look into this.
6. Adiournment
CHARLOTTE GABLER MOVED TO ADJOURN THE MEETING AT 8:44 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 41IL-4-
Approved: July 13, 2015
Attest: �w cpzlz Id
y ministrator
City Council Minutes —June 22, 2015 Page 13 113