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City Council Minutes 07-27-2015MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL, Monday, July 27, 2015 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Auuroval of Meeting Minutes • Special Meeting Minutes from July 13, 2015 (audit) GLEN POS U S T A MOVED TO APPROVE T HE JULY 13, 2015 SPECIAL MEETING MINUTES FOR THE AUDIT WORKSHOP AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. • Special Meeting Minutes from July 13, 2015 (space needs) TOM PERRAULT MOVED TO APPROVE THE JULY 13, 2015 SPECIAL MEETING MINUTES FOR THE SPACE NEEDS WORKSHOP AS PRESENTED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. • Regular Meeting Minutes from July 13, 2015 TOM PERRAULT MOVED TO APPROVE THE JULY 13, 2015 REGULAR MEETING MINUTES WITH SEVERAL CORRECTIONS. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. C. Consideration of Adding Items to the Agenda • Xcel Ballfields (Glen Posusta) Elm tree on Yd Street by Legion Club - Brian Stumpf reported that the elm tree is marked as diseased and will be coming down. • Park equipment replacement (Tom Pawelk) — add to regular agenda as #4C D. Citizen Comments ® Monticello Royalty Program — Brenda Skime introduced herself, and the two princesses, Jade Ye and Mackenzie Stein, spoke briefly. Jade Ye noted that Miss Monticello Madyson Turner is not present because she is in Costa Rica with her mother. City Council Minutes —July 27, 2015 Page 1 j 10 E. Public Service Announcements • Movie in the Park (8/8) — Kitty Baltos announced that the movie on July 25th went very well with about 450 in attendance. The next movie is "Into the Woods" on August 80i at dusk in Pioneer Park and will be sponsored by the Monticello Times. The girl scouts will be participating in the next two movies selling refreshments and other items. Brian Stumpf commented on the mosquitos at the park and noted that the park is being mowed and sprayed for mosquitos just prior to events in the park. • BrewFest (8/15) — Rachel Leonard announced the 40i Annual Lions Brewfest at West Bridge Park on August 150' from 3 to 7 p.m. Tickets are available from Lions members. • Fire Department — Rachel Leonard reported the Fire Department is looking for more members and will be holding an informational meeting on Thursday, July 300i at 7 p.m. at the Fire Hall. F. Council Liaison Updates • FiberNet Monticello Advisory Board (Brian Stumpf, Charlotte Gabler) — Brian Stumpf reported that there are now seven members in the Broadband Alliance Group; gigacenter equipment is in and FNM techs will be starting installations; interviews for FNM General Manager on Thursday; running about $15,000 loss each month which is much better than previous losses; working on negotiating a contract with Yondoo for video service. • Personnel Committee (Brian Stumpf, Charlotte Gabler) — FNM Manager interviews this week. • Police Advisory Committee (Tom Perrault) — discussed contract for next year at the PAC meeting. • Monticello Community Center Advisory Board (Brian Stumpf) — no quorum but discussed some budgetary items. • Parks Committee (Glen Posusta) — donations for dog park; vandalism damage to climbing wall at West Bridge Park (see Item #4C). • Safety Committee (Tom Perrault) — talked about recent employee accidents; safety trainings. Also discussed a special levy at the EDA meeting. G. Department Updates • Budget Workshop Review - Brian Stumpf noted that they heard an overview of the budget for 2016 from Wayne Oberg; more workshops coming up. • City Administrator - Jeff O'Neill commented on the large number of data requests that have been coming in; FiberNet is generating reports on bandwidth usage by FNM customers and reports will be provided to Council; TH 25 Corridor Coalition meeting is postponed to last Friday in August. City Council Minutes —July 27, 2015 Page 2 110 • Community Development - Angela Schumann introduced John Rued, city's new chief building official, who previously worked for Brooklyn Center. John Rued offered a few comments and noted that his first big project will be working with IRET Properties on their apartment complex. • Engineering - Shibani Bisson gave an update on the TH 25 /CSAH 75 intersection project, showing slides and noting the contamination found at 100 East Broadway. They expect to let bids on August 18th with a mid - September start and mid - November finish. Contamination_ management and mitigation has been worked into the plans and specifications for the intersection project. Shibani also provided an update on the status of MnDOT's project on Hwy 25 south of I -94. MnDOT has notified the City that they will be closing the eastbound ramp from TH 25 to 1 -94 and rerouting traffic along Chelsea Road to do some work on the ramp entrance in a few weeks. This will take 1 -3 days. They will also be closing Hwy 25 at CR106 for seven days to complete widening. This will take place in a few weeks and traffic will be detoured onto Chelsea Road and 90th Street. 2. Consent Agenda TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS A, F, G, H, AND K. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. A. Consideration of approving the payment of bills. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires /departures. Action Taken: Ratify new hires and terminations for Liquor Store and MCC. C. Consideration of approving the sale /disposal of surplus city property — (not applicable this meeting) D. Consideration of adopting Resolution #2015 -055 approving an application for a Gambling Premises Permit to conduct gambling at River City Extreme. Applicant: Monticello Youth Hockey Program. Action Taken: Adopt Resolution #2015055 approving an application for a Gambling Premises Permit for the Monticello Youth Hockey Program to conduct gambling at River City Extreme at 3875 School Boulevard effective August 1, 2015. E. Consideration of adopting Resolution #2015 -057 amending the Final Plat for Hoglund Bus Park, a two lot commercial development in an existing Planned Unit Development District. Applicant: WAG Partners, LLP. Action Taken: Adopt Resolution #2015 -057 amending the Final Plat for Hoglund Bus Park, subject to conditions previously approved and any additional comments by MnDOT. City Council Minutes —July 27, 2015 Page 3 1 10 F. Consideration of adopting Resolution #2015 -056 formally establishing authorized public use and approving conveyance of a tax - forfeited parcel to the City of Monticello, and releasing five parcels for public auction at Wright County. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. G. Consideration of adopting a data practices policy for ensuring the security of "not public" data as required by MN Statutes, Section 13.025. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of approving adjustments to the MCC part -time and City temporary /alternate salary schedules to meet minimum wage requirements. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. I. Consideration of adopting Resolution #2015 -060 approving a Cooperative Construction Agreement with MnDOT and accept the CIMS grant of $616,000 related to the TH 25 /CSAH 75 Interbscction Improvement Project No. 100009. Action Taken: Adopt Resolution #2015 -060 approving Cooperative Construction Agreement No. 1000507 with MnDOT and accept the CIMS grant of $616,000 for the TH 25 /CSAH 75 Intersection Improvement Project No. 100009. J. Consideration of adopting Resolution #2015 -059 to enter into an agency agreement with MnDOT for federal aid for the TH 25 /CSAH 75 Intersection Improvement Project No. l 00009. Action Taken: Adopt Resolution #2015 -059 to enter into Agency Agreement No. 1000906 with MnDOT to accept federal aid funds on behalf of the City of Monticello for the TH 25 /CSAH 75 Intersection Improvements Project No. 100009. K. Consideration of authorizing purchase of wetland credits for the Fallon Avenue pathway extension, City Project No. 14C003. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration of approving the individual pension contribution amount for Volunteer Firefighter Relief Association members. Action Taken: Approve the individual pension contribution amount for Volunteer Firefighter Relief Association members in the amount of $3,300 per year effective for 2015. M. Consideration of adopting Resolution #2015 -058 accepting the offer of the Minnesota Public Facilities Authority to purchase a General Obligation -Sewer Revenue Note, Series 2015A, in the original aggregate principal amount of $2,391,483; providing for its issuance; and authorizing the execution of a project loan agreement and other documents. Action Taken: Adopt Resolution #2015- 058 accepting the offer of the Minnesota Public Facilities Authority to purchase a General Obligation Sewer Revenue Note Series 20115A in the original aggregate principal amount of $2,391,483.00; provide for its City Council Minutes —July 27, 2015 Page 4 1 10 issuance; and authorize the execution of a project loan agreement and related documents. 2A. Consideration of items removed from the consent agenda for discussion 2A. Consideration of approving the payment of bills Brian Stumpf had a question on the replacement of the windshield on Engine #1. Wayne Oberg asked John Bauer if he knew what caused the breakage of the windshield as that would be helpful for insurance purposes. John Bauer will see what he can find out. Brian Stumpf asked about the purchases from Big Lake Lumber instead of locally. Tom Pawelk explained that they purchase in Big Lake when items are not available within the City. Brian Stumpf commented on replacement of a power pole by Wright Hennepin. He noted that the damage was caused by a vehicle accident, and Wayne Oberg confirmed that the City would bill and collect from the vehicle owner's insurance for the cost of the repair. TOM PERRAULT MOVED TO APPROVE THE BILL AND PURCHASE CARD REGISTERS FOR A TOTAL AMOUNT OF $1,210,907.83. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 2F Consideration of adopting Resolution #201 5 -056 formally establishing authorized public use and approving conveyance of a tax forfeited parcel to the City of Monticello, and releasing five parcels for public auction at Wright County Brian Stumpf wanted more information about the parcels along Elm Street that have gone tax forfeit. Angela Schumann updated Council on the tax forfeit parcels. She indicated that Parcel 155 -015- 001131 along Washington Street north of Broadway is the one that staff is recommending to have conveyed to the City. After discussion, consensus of Council is to allow this parcel to go to public auction. The next parcels that were discussed were the ones along Elm Street. There was some discussion about holding one or more of the parcels to determine a possible extension of 6t' Street to Golf Course Rd through a portion of those lots. Tom Perrault brought up the idea of utilizing the large vacant parcels (155 -500- 101408 & 155- 054- 001020) along with the "pink house" parcel (155 -500- 101412) for an expansion of public works. If that was feasible, the City could sell the property out by the township hall. Brian Stumpf suggested that it might be worthwhile to put these properties on hold in order to study some options for potential public use. The next parcel discussed was the towrhorre on Vine Lane (155 - 139 - 001110), which staff recommends be put up for public auction. Council concurs with that. City Council Minutes —July 27, 2015 Page 5 1 10 GLEN POSUSTA MOVED TO ADOPT RESOLUTION #2015 -056 TO PLACE THREE TAX FORFEIT PARCELS (155-054-001020,155-500-101408,155-500- 101412) ON HOLD FOR SIX MONTHS FOR FURTHER STUDY AND RELEASE THREE TAX FORFEIT PARCELS (155-015-001131,155-139-001110,155-185- 001010) FOR PUBLIC AUCTION BY WRIGHT COUNTY. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. 2G Consideration of adopting a data practices policy for ensuring the security of "not public" data as required by MN Statutes, Section 13.025 Glen Posusta wanted to know why this is being brought forward and if it is necessary. Jeff O'Neill explained that this is one of the policies that is required under the Data Practices Act. This policy would provide a mechanism for protecting data that is not public. The City needs to ensure that employees do not have access to private data unless needed and that private data is protected from access by employees or outside sources. Brian Stumpf commented that he has to provide similar information to the state for his business. Jeff O'Neill noted that there is no penalty for non - compliance at this time; however, City Attorney Joel Jamnik recommends having these policies in place to protect the City. LLOYD HILGART MOVED TO ADOPT THE DATA PRACTICES POLICY FOR ENSURING THE SECURITY OF NOT PUBLIC DATA AS PROPOSED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH GLEN POSUSTA VOTING IN OPPOSITION. 2H. Consideration of approving adjustments to the MCCpart -time and City temporary /alternate salary schedules to meet minimum wage requirements Tom Perrault asked for an explanation of the two options. Tracy Ergen reviewed the agenda report and the two alternatives that have brought forward to Council. She pointed out that the minimum wage for adults is going up to $9 per hour in August and the salary schedule needs to be adjusted for that. With alternative #1, there are some opportunities for promotion based on skill levels. Alternative #2 does not offer as much of an opportunity for increases. Brian Stumpf commented that he talked to Kitty Baltos and most employees have never gone beyond Step 3 or 3 %2 because they usually don't stay that long. Tom Perrault also asked if the salary schedule for Winter Rink Attendant is being updated for the same reason and Tracy Ergen verified that. CHARLOTTE GABLER MOVED FOR ALTERNATIVE #1 TO ADJUST THE MCC ADULT PART -TIME PAY SCHEDULE FOR STARTING WAGES ON A GRADUATED BASIS FOR GRADES 4 -10 AND THE TOP END WAGES FOR GRADES 5 -9, AND ADJUST THE CITY TEMPORARY /ALTERNATE PAY SCHEDULE BY INCREASING THE STARTING WAGE FOR THE WINTER PARK City Council Minutes —July 27, 2015 Page 6 110 ATTENDANT TO $9 PER HOUR, EFFECTIVE AUGUST 1 IT 2015. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 2% Consideration of authorizing purchase of wetland credits for the Fallon Avenue pathway extension, City Project No. 140003 Brian Stumpf asked Shibani Bisson to explain why this item was pulled off the consent agenda. Shibani Bisson explained that the City was just notified that the wetland bank they were dealing with is no longer available to purchase credits. WSB is continuing to look into other wetland banks, and Shibani Bisson suggested that Council authorize purchasing credits with an allowance of up to $4,500. Shibani Bisson noted that the original bid estimate included $5,100 for wetland credit purchase. CHARLOTTE GABLER MOVED TO AUTHORIZE THE PURCHASE OF WETLAND CREDITS IN AN AMOUNT UP TO $4,500 FOR WETLAND MIT IGATION OF THE FALLON AVE, NTJE PATHWAY EXTENSION. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Public Hearings None 4. Resular Agenda A. Consideration of authorizing staff to research options for establishing video surveillance capabilities monitoring public spaces or facilities Jeff O'Neill explained that this is being brought to Council due to requests from Charlotte Gabler and city staff in respect to ongoing vandalism in some of the city parks. Captain Dan Anselment provided a report to Council listing various reports of incidents in city parks. Captain Anselment noted that his department uses a lot of video surveillance cameras in their work and feels that it would be helpful to look into potential installation of cameras in city parks. Captain Anselment stated that his department would be willing to help with the study and implementation of a system if it were to be installed. Brian Stumpf commented that he does not feel there are enough reasons to invest in surveillance cameras at this time. He noted that the list from the Wright County Sheriff s Office indicates there were four criminal incidents in three months and he doesn't think the expense would be worth it. Captain Anselment stated that they do not have any other cities in the county that have cameras in their parks. He did emphasize that it's important that citizens continue to be vigilant in reporting incidents that they observe in the parks. Captain Anselment explained that cameras are a tool that they use all the time; if they were installed in a park that would be an additional tool for them to use. City Council Minutes —July 27, 2015 Page 7 110 Glen Posusta expressed his disagreement with use of surveillance cameras in parks; he did not feel that it would result in reducing the problem or be worth the cost to the City. Tom Pawelk summarized the daily routine that his staff follows in checking each park and facility every day to make sure there is no vandalism or other damage. Captain Anselment commented on what his department has found in vandalism trends. He also noted that the County works diligently on prosecuting vandals and getting them involved in community service. Wayne Oberg added a comment that insurance does cover a large portion of the costs for vandalism repair. CHARLOTTE GABLER MOVED FOR ALTERNATIVE #1 TO AUTHORIZE CITY STAFF TO RESEARCH OPTIONS FOR IMPLEMENTING VIDEO SURVEILLANCE SYSTEMS CAPABLE OF MONITORING PUBLIC SPACES OR FACILITIES. LLOYD HILGART SECONDED THE MOTION. MOTION FAILED 2 -3 WITH GLEN POS U STA, BRIAN STUMPF, AND TOM PERRAULT VOTING IN OPPOSITION. B. Consideration of authorizing purchase of Calix Compass software suite for a trial period of three months Rachel Leonard summarized the request for purchase of the Calix Compass software on a trial basis for three months. This software would be used by the FNM technicians to review network problems and arrive at solutions quicker. This would have the potential of reducing costs associated with service calls. Rachel Leonard noted that the cost for the software is approximately 55 cents per month per subscriber. Brian Stumpf asked what this software would provide that FNM techs are not able to do now. Rachel Leonard explained that this provides remote access to home and business routers in order to troubleshoot network issues for the individual subscriber. Brian Stumpf asked if this would impact Golden West for their after - hours support. Rachel Leonard indicated that Golden West could also utilize the software, which could be more efficient for them also. Glen Posusta commented that he did some research and found that FiberNet had acquired this software on a trial basis some years ago and there was no cost for it. He thought it might be worthwhile checking into why there would be a charge now for a trial and to determine the reason that it was not purchased during the former trial. He would like to see city staff talk to Bryan Rabe about this and do some more investigation. Lloyd Hilgart stated that he would like to know, if this is the same software that was trialed before, why it was not purchased. City Council Minutes —July 27, 2015 Page 8 1 10 Rachel Leonard stated that she was not aware that this software had been trialed previously and Calix had not mentioned this either. Rachel noted that the FiberNet Advisory Board recommended approval of the software on a trial basis. CHARLOTTE GABLER MOVED TO TABLE THIS ITEM UNTIL THE NEXT COUNCIL MEETING, PENDING FURTHER INVESTIGATION. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. C. Consideration of authorizing the replacement of a climbing wall for Ellison Park with a tot 121ayground to be installed in the same site Tom Pawelk presented the request to replace the wall at Ellison Park that was damaged by vandalism last year. The Parks Commission reviewed the playground equipment at Ellison and suggested that the climbing wall be replaced by a tot playground yr ages 2 -12. Tom Pawelk explained that the insurance company wishes to close out this claim and they will be reimbursing the City $9,301.05 per the quote for a climbing wail. Tom recommends that the money be used to purchase a tot playground at a quoted price of $11,774.91. The price difference would be paid out of the Parks budget. The insurance company does not want the damaged climbing wall, so it would be recommended to sell that to help recoup the extra cost of the playground. GLEN POSUSTA MOVED TO ACCEPT THE INSURANCE REIMBURSEMENT FOR THE VANDALIZED CLIMBING WALL IN ELLISION PARK, AUTHORIZE THE PURCHASE OF A MIRACLE TOT PLAYGROUND AT A COST OF $11,774.91 TO REPLACE THE ELLISON PARK CLIMBING WALL, AND SELL THE STRUCTURE THAT WAS DAMAGED BY VANDALISM. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 5. Added Items • Xcel Ballfield — Glen Posusta asked for an explanation of decreasing revenues at the Xcel Ballfields, which appear to be due to a reduction in the number of ball teams that are participating in leagues. Kitty Baltos reported that the number of leagues has decreased to less than half. She has been in contact with other cities that have ball fields and they are finding this same trend. It is not known whether this is a temporary trend or will continue. Kitty Baltos has talked to ball players and found that, for most of them that are leaving, it's due to lack of time and interest. Kitty explained that they have reduced league play to one night instead of two. Glen Posusta questioned if there might be options to reduce the number of employees that are involved and decrease costs that way. Brian Stumpf suggested doing the best to get through the rest of the season and see what transpires next spring when organizing leagues. Glen Posusta also noted that the City is in the process of looking at building an athletic field complex at Bertram City Council Minutes —July 27, 2015 Page 9 1 10 Chain of Lakes Park. Kitty Baltos noted that that will be studied as part of the contract with WSB and Associates. 6. Adiournment As there was no further business, Mayor Brian Stumpf adjourned the meeting at 8:31 p.m. Recorder: Jennifer Burrows Schreiberz> Approved: Attest: C6 Mifimistrator City Council Minutes —July 27, 2015 Page 10 110