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0 I I I MINUTES REGULAR MEETING. MONTICELLO CITY COUNCIL Monday, June 28, 1993. 7 p.m. Members Present: Shirley Anderson, Clint Herbst, Brad Fyle, Patty Olsen Members Absent: Ken Maus 2. Consideration of approval of minutes of the regular meeting held June 14, 1993. Motion was made by Brad Fyle and seconded by Patty Olsen to approve the meeting minutes as submitted. Motion carried unanimously with Ken Maus absent. 3. Citizens comments/petitions, requests, and complaints. None forthcoming. 4. Consideration of adopting a resolution accepting feasibility report and ordering plans and specifications - Hart Boulevard Trunk Storm Sewer Outlet. City Council was asked to consider accepting a feasibility report and ordering plans and specifications for construction of a storm sewer system designed to convey water from County Road 75 to the Mississippi River. The alignment of the storm sewer will follow the parking lot to be constructed with the proposed expansion of the Monticello-Big Lake Hospital District clinic. According to Bret Weiss, the storm water system proposed is needed for the following reasons: 1. The existing Hart Boulevard storm water outlet utilizes the Bondhus property, which is limited in terms of storm water carrying capacity. 2. The storm water affecting the existing Hart Boulevard outlet continues to increase due to continued urbanization upstream. 3. Heavy rainfall, especially rainfall during spring thaw, could result in damage to Hart Boulevard and downstream private property. 4. Impending expansion of the clinic at the location of the Hart Boulevard storm water outlet creates an opportunity for coordinating the private project with installation of the Hart Boulevard storm Sewer outlet. Page 1 I I I Council Minutes - 6/28/93 Assistant Administrator O'Neill reported that the total project cost is estimated at $148,000. City staff is in the process of preparing options for financing this particular storm sewer improvement with the goal of developing a formula that will be applicable to future storm sewer projects. The financing program will likely include establishment of a variety of revenue sources. It is our goal to have the funding program reviewed by Council and in place in time for the contract award and public hearing for this project scheduled for August 23, 1993. Brad Fyle asked if John Bondhus is aware of the proposed project. O'Neill indicated that he had met with Bondhus regarding the matter and that Bondhus is supportive of completing the storm sewer project that corrects the current situation. After discussion, a motion was made by Brad Fyle and seconded by Clint Herbst to approve a resolution accepting the feasibility study and ordering the preparation of plans and specifications for the Hart Boulevard storm sewer outlet. Motion carried unanimously with Ken Maus absent. SEE RESOLUTION 93-19. 5. Consideration of approval of plans and specifications for refurbishment or replacement of the second stage digester cover and authorization to advertise for bids. John Simola reported that the City Engineer, PSG, and City staff have been working toward developing a set of plans and specifications that would greatly diminish the possibility of accelerated corrosion occurring in the future. Simola went on to note the factors that contributed to the premature failure of the digester cover, and he explained how the plans and specifications have been designed to correct flaws in design and operation that caused the original corrosion problem. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to approve plans and specifications as presented and authorize advertisement for bids. Motion carried unanimously with Ken Maus absent. 6. Consideration of granting annual approval for municipal license. After discussion, a motion was made by Clint Herbst and seconded by Patty Olsen to approve issuance of licenses as follows: Page 2 I Intoxicating- Liquor, On-sale 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. Robert Eidsvold DBA Comfort Inn Intoxicating- Liquor, On-sale, Sunday Renewals 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. VFW Club 5. American Legion Club Non-intoxicating- Malt, On-sale I 1. Rod and Gun 2. Pizza Factory 3. Country Club Non-intoxicating- Malt, Off-sale Renewals 1. Monticello Liquor 2. Maus Foods 3. River Terrace 4. Tom Thumb 5. Holiday Stationstore Wine/3.2 Beer Combination, On-sale Renewal 1. Dino's Deli Set-up License I 1. 2. Country Club Rod and Gun (steak fry only) Page 3 Council Minutes - 6/28/93 I I I Council Minutes - 6/28/93 Club Licenses 1. VFW 2. American Legion Gambling-, Temporary 1. St. Henry's Fall Festival (SEE RESOLUTION 93~21) 2. Rod & Gun Club (SEE RESOLUTION 93-20) Motion carried unanimously with Ken Maus absent. 7. Consideration of establishing- fee schedule for reserved use of city park building-so John Simola requested that the City Council consider establishing a fee schedule for reserved use of the new West Bridge Park building. Simola noted that we currently have four park buildings or structures which are reserved by the public on a regular basis throughout the summer months. Last year we had 69 reservations for all buildings. This year we already have 70. In the past we have charged a $50 reserve fee as a deposit to cover cleaning or damage. Often there is more than one group or resident wishing to reserve a particular building on the same date. A $50 deposit ensures the individual the use of the building on a specific date, and it keeps individuals from reserving the building unless they are seriously considering using it. In almost all cases, the $50 deposit is returned. With the construction of the new building in West Bridge Park, the City has a much greater investment than in previous buildings and structures. In addition, the building will offer more amenities such as indoor restrooms in the same building, a separate food-serving area, summer ventilation system, etc. The building could be available to the general public on a rental basis throughout the year except the skating season, which runs from late November to early February. Simola also noted that the current rental of the meeting room in the library is $35 per day or portion thereof, and there appears to be no problem with this policy. Simola also noted that other communities charge to reserve use of certain park buildings. Clint Herbst stated that since everyone in the city has paid for development of the building at West Bridge Park, it should be available to city residents only. Herbst was concerned that providing the facility to a non-resident, even at a higher rate, could result in a city resident not having access to the facility. Herbst noted that if you're paying taxes as a city resident, you want to be able to use the facilities. Page 4 Council Minutes - 6/28/93 I Clint Herbst made a motion to amend the proposed fee schedule by eliminating the availability of the West Bridge Park building to non-residents. Motion died for lack of a second. Brad Fyle indicated that we need to keep the West Bridge Park building open to the area residents, and he agreed with the concept of charging a higher base rent. Council reviewed the new policy for reserving the West Bridge Park building. Clint Herbst suggested that the policy be updated to require that deposits confirming reservations should be made within 2 business days of the date that the reservation is made. He was concerned that under the present policy, individuals could reserve the park building for future use and then back out of actual use of the facility at the last minute. After discussion, a motion was made by Clint Herbst and seconded by Brad Fyle to amend the policy for reserving use of the city park buildings by requiring that reservations be confirmed through payment of the fee and deposit within 2 business days of the date of the reservation. Motion carried unanimously with Ken Maus absent. I After discussion, a motion was made by Brad Fyle and seconded by Patty Olsen to approve the proposed West Bridge Park building rental fee schedule as follows: Base rent, city residentlbusiness Base rent, non-resident Base rent, non-profit in-city organization Base rent, out-of-city profit or non-profit organization Use of heat, winter season, all users $35 $75 fee waived $75 $10 Voting in favor of the motion: Patty Olsen, Shirley Anderson, Brad Fyle. Opposed: Clint Herbst. Absent: Ken Maus. John Simola also requested that Council consider installing a security system for the West Bridge Park facility. I After discussion, a motion was made by Brad Fyle and seconded by Clint Herbst to authorize installation of a motion detection system serving the West Bridge Park facility at a cost of $573. Motion carried unanimously with Ken Maus absent. Page 5 I I I 8. 9. Council Minutes - 6/28/93 Review of Cedar Street road alirnment. Assistant Administrator O'Neill informed City Council that the City had received a request for a conditional use permit which would allow development of a mini-storage facility. The site of the mini-storage facility is located in conflict with the proposed alignment of Cedar Street. O'Neill went on to review different options for Cedar Street alignment. After discussion, it was the consensus of Council to direct staff to prepare alternatives for review by all affected property owners. Consideration of acceptance of 1993 Annual Sidewalk Inspection Report and modification of Inspection Criteria. John Simola reported that the annual sidewalk inspection revealed no big surprises. The on-grid sidewalks within the community are in excellent shape. We have three possible replacement panels for this summer. The City could be responsible for replacement of those panels under our current policy. A couple of the panels involve a vertical rise or offset of more than 1/4 inch. Our inspection over the past few years has indicated that often these panels with a small amount of vertical rise settle down during the middle of the summer and are not a problem; therefore, we would like to amend the existing cause for repair or replacement to read "1/2 inch" rather than "1/4 inch." Simola also noted that off~grid sidewalks were found to be in good condition with the exception of the stairway leading to the apartments in the northwest corner of Walnut and River Street. Simola went on to recommend that Council accept the 1993 Annual Sidewalk Inspection Report, order that a letter be sent to the apartment complex with the stairway problem, and amend the Sidewalk Inspection Criteria for vertical rises from 1/4 inch to 1/2 inch. After discussion, a motion was made by Clint Herbst and seconded by Brad Fyle to accept the annual sidewalk report and modify the Inspection Criteria as requested by staff. Motion carried unanimously with Ken Maus absent. 10. Consideration of bills for the month of .June. A motion was made by Brad Fyle and seconded by Patty Olsen to approve payment of bills for the month of June as submitted. Motion carried unanimously with Ken Maus absent. Page 6 I I I Council Minutes - 6/28/93 11. Other matters. A. Assistant Administrator O'Neill informed Council that Bruce Thielen, Director of the Wright County Parks Department, is seeking grant funds for funding of improvements to Montissippi Park. Improvements include paving of the service road and pathways. Thielen requests that Council consider adopting a resolution indicating support of the County's efforts to obtain grant funds. After discussion, a motion was made by Brad Fyle and seconded by Patty Olsen to adopt a resolution supporting Wright County's efforts to seek financial assistance for improvements to Montissippi Park. Motion carried unanimously. SEE RESOLUTION 93-22. There being no further business, the meeting was adjourned. fJ70~ Jeff O'N eill Assistant Administrator Page 7