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City Council Minutes 05-26-1992MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Tuesday, May 26, 1992 - 7 p.m. Members Present: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen Members Absent: None 2. Approval of minutes. Shirley Anderson noted that references to the location of the fuel dispensing facility were transposed. The minutes reported that the site plan called for placement of the fuel dispensing facility on the east side of the property. This should be corrected to state that the fuel dispensing facility is proposed to be placed on the west side of the property. Dan Blonigen was concerned regarding #8, consideration of bids for West Bridge warming house and restrooms, that the final paragraph was incorrect in stating that there was a consensus of Council to work with the architect in modifying the design of the building. It was Blonigen's understanding that the entire issue was going to be dropped. Members of Council indicated that it appeared that the minutes accurately reflected the discussion held at the previous meeting. After discussion, it was determined that perhaps a vote could be taken on future direction with regard to this issue later in the meeting. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to approve the meeting minutes of the regular meeting held May 11, 1992, as corrected. Motion carried unanimously. 3. Citizens comments/petitions, requests, and complaints. None forthcoming. 4. Consideration of a resolution authorizing the issuance of general obligation improvement bonds for Projects 92-02, School Boulevard, and 92-07, Cardinal Hills phase II. Rick Wolfsteller, City Administrator, reported that at the previous Council meeting, Council received bids and awarded the contract for improvement to phase II of Cardinal Hills and School Boulevard to the low bidder, Brown & Cris, Inc., of Lakeville, Minnesota, in the amount of $666,395. Wolfsteller asked Council to authorize Springsted, Inc., to sell bonds in Page 1 Council Minutes - 5/26/92 an amount equal to our projected project cost. Wolfsteller noted that the School District's share of the School Boulevard cost will not be included in the bond issue, as the School District will be paying $173,785 directly, which is their share of the cost to develop School Boulevard. Wolfsteller noted that the total amount of the bond issue is $705,000 and will be structured for repayment over a 10 -year period. He noted that while it is possible we could shorten up the bond issue based on the projected rapid payment of assessments for Cardinal Hills, we still have the School Boulevard portion that will be assessed to Value Plus Homes that will not be paid until all the Cardinal Hills development future phases are built. Shirley Anderson asked if we can prepay the bond issue in the event the assessment payments come in early. Bob Thistle of Springsted noted that the bond issue could be structured so the City could prepay; however, such call features usually result in a higher interest rate paid by the City. Under the program proposed by Springsted, Inc., the City would be able to prepay the bond after eight years and not be penalized. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to adopt a resolution authorizing Springsted, Inc., to proceed with the issuance of bonds to finance the improvement project based on the recommendations provided. Motion carried unanimously. SEE RESOLUTION 92-15. 5. Consideration of adopting development agreement governing installation of public improvements with phase II of the Cardinal Hills residential subdivision. Assistant Administrator O'Neill reported that at the previous meeting Council was informed that the developers were in position to provide the financial securities with phase II using the same formula as was followed with the phase I development agreement. The phase I formula, when applied to phase II, results in the need for a letter of credit in the amount of $84,000 for site grading, $5,000 for final grading, and $173,000 to cover 40% of the cost of the public improvements. In addition, the phase I agreement, with every lot that is sold, the developer will pay 1.5 times the cost per lot to install the public improvements. It now appears that due to lending limits imposed on local banks by federal regulatory agencies, the developer is not quite able to provide the total amount in letters of credit as Page 2 Council Minutes - 5/26/92 required. Instead, the developers have proposed to provide the grading letters of credit as proposed ($84,000 and $5,000) and 30% of the cost to construct the public improvements. In exchange for the reduction in the public improvement letters of credit, the developers will pay the City an amount equal to 2 times the cost per lot to install the public improvements with every lot that is sold. The developers have indicated that the current homes under construction will soon close, and the money collected from the sales will enable them to increase the letter of credit from 30% to 40%. According to the development agreement, if the developer elects to increase the security from 30% to 40%, the City will go back to the original deal whereby the City will release a lot after an amount equal to 1.5 times the per -lot construction cost is paid. Clint Herbst noted that obtaining assessment payment for two lots for every lot that is sold is acceptable in exchange for a reduction in the letter of credit requirement. After discussion, a motion was made by Brad Fyle and seconded by Dan Blonigen to adopt the development agreement as prepared. Motion carried unanimously. 6. Consideration of adopting Prairie West development agreement. Assistant Administrator O'Neill reported that the City Attorney has made changes to the agreement submitted to Council at the previous meeting. In addition, the development agreement has been reviewed and approved by Jim Metcalf. O'Neill noted that the development agreement requires that the streets and utilities be installed in a manner consistent with City specifications. The installation process will be inspected by City staff, with the cost of said inspection to be paid by the developer. The development agreement requires that the developer provide a warranty on materials and workmanship for a period of one year. In addition, the developer will be providing financial security in the amount of 105% of the project cost ($65,835). This security guarantees the City that, if necessary, the City can complete the project once it's started. It provides the City with the funds necessary to pay off any liens against the property for non-payment of construction fees. After discussion, a motion was made by Brad Fyle and seconded by Dan Blonigen to adopt the Prairie West development agreement as proposed. Motion carried unanimously. Page 3 Council Minutes - 5/26/92 7. Consideration of accepting 1992 Annual Sidewalk Inspection Report. John Simola, Public Works Director, reported that the condition of sidewalks in the city has improved since the inception of the sidewalk inspection program in 1990. This year only five panels were noted needing possible replacement due to a vertical rise between panels. Simola reported that the panels possibly needing replacement due to a vertical rise between panels may settle; therefore, he did not recommend replacement of panels this year. Simola did note that there are several areas in the city sidewalk system which do need some minor maintenance and monitoring. Individual residents will be notified of the need for this minor maintenance. After discussion, a motion was made by Dan Blonigen and seconded by Shirley Anderson to accept the 1992 Annual Sidewalk Inspection Report with no further action being needed at this time. Motion carried unanimously. 8. Consideration of advertisement for bids for 1992 sidewalk improvement project and for the scheduling of a public hearing. John Simola reported that this year's sidewalk improvement project involves East 7th Street on the south side of Hillside Cemetery, East 6th Street on the north side of Hillside Cemetery, Cedar Street from East 7th Street to Cedar Crest Apartments, and a section along East Broadway linking the high school sidewalk with the paved shoulders on East Broadway near the tennis courts. The budget for this year's project is $28,500. Simola noted that the areas proposed for sidewalk improvement are all included on the sidewalk grid system identified by Council in 1990. Ken Maus questioned the need for a sidewalk on 6th Street on the north side of the cemetery. It was his view that this sidewalk will not be used enough to justify development of a sidewalk at this location. Brad Fyle noted that a few of the city projects had come in slightly over budget and that it might be a good time to put the sidewalk improvement project on hold for the time being. Page 4 Council Minutes - 5/26/92 After discussion, a motion was made by Dan Blonigen and seconded by Clint Herbst to authorize advertisement for bids for the 1992 sidewalk improvement project and order a public hearing for June 22, and remove the section of sidewalk along the north side of the cemetery from the project. Voting in favor: Dan Blonigen, Clint Herbst, Shirley Anderson, Ken Maus. Opposed: Brad Fyle. 9. Consideration of sale of pole building to make room for the new public works facility. John Simola reported that the City received one bid for the sale of the 28 x 80 pole barn at the public works site. The lone bidder was High Tech Roofing of Monticello. The bid was for $50. High Tech Roofing will provide a certificate of insurance and has agreed to remove the pole barn by June 15 if awarded the building on May 29. Simola also noted that bids for the new public works facility are due on May 29. If the bids come in within the scope of the funds available, City staff wishes to have authorization to order the building removed on May 29. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to authorize the sale of the pole barn for $50 to High Tech Roofing pending submittal of a low bid within 3% of the City Engineer's base building, site work, and soil correction cost of $556,000. Motion carried unanimously. 10. Consideration of appointing representatives to serve on the survey design subcommittee. Clint Herbst and Brad Fyle volunteered to serve on the recreation survey design subcommittee. Brad Fyle will not be able to attend the first meeting scheduled for Wednesday, May 27. Ken Maus volunteered to fill in for Brad. It was also suggested that the survey be submitted to each jurisdiction involved for review prior to finalization by the subcommittee. 11. Consideration of bills for the month of May. After discussion, a motion was made by Dan Blonigen and seconded by Brad Fyle to approve payment of bills as submitted for the month of May. Motion carried unanimously. Page 5 Council Minutes - 5/26/92 12. Other matters. Council discussed the current policy of paying for half the cost to plow the snow at the local airport. It was the consensus of Council that this policy needs to be reviewed prior to the next winter season. John Simola provided an update on the city hall parking lot project. He requested that the Council consider modifying the design to allow installation of a parking lot island delineator. The island delineator would include two trees and would help to define the interior parking lane. He noted that the island delineator would add $500 to the cost of the project and would result in higher maintenance cost due to the added difficulty of plowing the lot with an island delineator in place. The cost to make the change proposed amounts to $500. After discussion, a motion was made by Shirley Anderson to modify the plan as proposed to include the island delineator in the city hall parking lot. Motion died for lack of a second. City Council discussed the possibility of closing the liquor store on the July 4 holiday. It was the consensus of Council that the decision on whether or not to close the liquor store on July 4 is up to the City Administrator and the Liquor Store Manager. It was emphasized, however, that if they elect to close the store for the 4th that this information be well publicized. Assistant Administrator O'Neill reviewed a proposal to grant a home occupation permit to John Zavodnick at 102 Oakview Circle. The home occupation consists of skate sharpening and mail order sales of hockey equipment conducted on a seasonal basis. Council reviewed the terms of the permit. There were no objections to the proposal in light of the fact that the permit is being issued on a trial basis only. There being no further discussion, the meeting was adjourned. Je f '´┐ŻNe i 11 Assistant Administrator Page 6