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City Council Minutes 06-08-1992MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 8, 1992 - 7 p.m. Members Present: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen Members Absent: None 2. Approval of minutes. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to approve the minutes of the regular meeting held May 26, 1992. Motion carried unanimously. 3. Citizens comments/petitions, requests, and complaints. None forthcoming. 4. Consideration of an ordinance amendment amending the zoning map by rezoning Thomas Park subdivision and adjacent unplatted parcel from B-2 (limited commercial) to I-1 (light industrial). Applicant, City of Monticello. Assistant Administrator O'Neill noted that Pat Townsend and Dave Jamison were not in attendance, and it was his understanding that they both had planned on providing input to Council regarding this matter. O'Neill suggested that Council table this matter until the next meeting of the City Council. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to table consideration of an ordinance amendment amending the zoning map by rezoning Thomas Park subdivision and adjacent unplatted parcel from B-2 to I-1. Motion carried unanimously. 5. Consideration of a conditional use request to allow open and outdoor storage and open and outdoor sales and accessory use in an I-1 (light industrial) zone. Location is Lot 1, Block 1, Thomas Park Addition in the city of Monticello. Applicant, Monticello Boat Works. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to table this matter pending input from Dave Jamison and Pat Townsend. Motion carried unanimously. 6. Appeal of a variance request to allow a detached garage to be built within the rear and side yard setback requirements. Applicant, Dennis Doran. Gary Anderson, Building Official, noted that Mr. Doran was unable to attend the meeting because of a funeral that Doran Page 1 7. Council Minutes - 6/8/92 was attending. According to Anderson, Doran requested that Council table this matter until the next regular meeting of the City Council. After discussion, a motion was made by Clint Herbst and seconded by Brad Fyle to table the appeal of a variance request to allow a detached garage to be built within the rear and side yard setback requirements. Motion carried unanimously. Consideration of granting an increase in the individual Dension for the Volunteer Fire Relief Association members. Rick Wolfsteller, City Administrator, reported that the volunteer fire department requests that the City Council increase the retirement benefit from the present $23,500 to $25,000. This benefit is payable in a lump sum after 20 years of service based on the requested increase of $75 per year of service to the new amount of $1,250. Wolfsteller noted that the Relief Association's last increase was granted in July of 1990 to the present level of $23,500 or $1,175 per year. In 1989, the benefit was increased to $21,500 or $1,075 per year. In 1988, the increase was to $19,500 or $975 per year. Wolfsteller also noted that in 1982, the Council set a policy that indicated it would not consider any increase in benefits unless the fund was self sufficient. In other words, assets are greater than the accrued liability, and any increase would not result in a contribution from the city taxpayers. Wolfsteller stated that the 1993 financial schedule as proposed supports an increase of $75 to the $1,250 amount without requiring a tax levy by the City to support the increase. The Association's primary income consists of interest earnings on their investments along with state aid funds. These two income sources are sufficient to support the anticipated $1,250 per year level of retirement benefit, assuming a 5% interest return on their investments and assuming that the state aid funds are not cut further. Wolfsteller again noted that Council should be aware that the majority of the Relief Association's income is based on state aid, which the City does not have control over. Therefore, in the event the state aid is cut, the City is obligated to support the necessary revenue if interest income by the Association does not fully fund their obligations. Dan Blonigen was concerned that the City is making a commitment to funding a pension based on the reliance that the state aid funds will continue at the same level indefinitely. Blonigen noted that the pension fund should be self supporting without an injection of state aid funds. Page 2 4 Maus noted that the state is in budget. Maybe the City should pension fund aid is affected. Council Minutes - 6/8/92 the process of balancing its wait and see if the state After discussion, a motion was made by Ken Maus and seconded by Clint Herbst to grant an increase of $50 to $1,225 per year. Voting in favor: Ken Maus, Shirley Anderson, Clint Herbst. Opposed: Dan Blonigen. Abstaining: Brad Fyle. Consideration of renewing animal services agreement - Patty Salzwedel. Rick Wolfsteller informed Council that the animal services contract with Patty Salzwedel is up for renewal in July, and Patty has requested that the entire compensation package be reviewed by the Council for adjustments. Wolfsteller informed Council that the work load experienced by Salzwedel has increased dramatically. The number of animals impounded in 1991 has almost doubled, and the number of complaints she responds to has also doubled. Wolfsteller noted that City Council needs to determine what level of service the City should provide for animal control related functions. If Council wishes to maintain the existing level as noted by Salzwedel, then significant adjustments to the contract may need to be made. If Council wishes to continue to compensate Salzwedel at the current level, then the level of service may need to be reduced from its present level. Ken Maus noted that the animal control services provided by Salzwedel have been excellent. It was his view that efforts should be made to reduce the number of hours that are spent on animal control activities where possible. At the same time, Maus noted that Salzwedel should receive an increase in her contract amount to reflect the growing demands of the position. After six months, the program should be reviewed. City Council also reviewed the daily housing fees charged by the City to other jurisdictions to house and dispose of animals. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to increase the fee to euthanize dogs from $18 to $25 and keep the daily housing fee at $8. Motion includes authorization to reduce the service level where possible and provide compensation in the amount of $2,000 per month. Motion carried unanimously. Review of bids and consideration of award of contract for public works facility phase I. John Simola informed Council that eight bids were received. The base bid, which included the building, soils correction, Page 3 Council Minutes - 6/8/92 and west drive area, ranged from a low of $458,975 to a high of $507,600. This was significantly lower than our estimated cost for the basic package of $556,000. The building committee met on June 2 to review the bids, the alternates, and to make a recommendation to the City Council. After reviewing the information from the bidders and additional information provided by OSM, the building committee recommended that the City Council award the contract based upon the low base bid, including site work and soil correction, from Rochon Corporation for $458,974, with the addition of alternate #1, the radiant heating system at a cost of $31,300, and alternate #2, the sign shop and storage mezzanine at a cost of $20,600, for a total of $510,874. This recommendation is based upon a cost versus value versus need for alternates #3, #4, and #5. Simola went on to review the rationale for selection of the alternates. After discussion, it was the consensus of Council to table further consideration until completion of the conditional use permit process. 10. Consideration of an ordinance amendment to Chapter 10-9 of the Monticello Zoning Ordinance by adding "Governmental and Public Utility Buildings" to be allowed as a conditional use in the PZM zone. Applicant, City of Monticello Planning Commission. Assistant Administrator O'Neill informed Council that the Planning Commission conducted a public hearing and recommended approval of a zoning ordinance amendment that would allow governmental and public utility buildings to be allowed as a conditional use in the PZM zone. The motion was based on the Planning Commission's finding that the proposed conditional use and associated conditions are consistent with the purpose of the PZM zone. In addition, allowing a public building in the PZM zone will not tend to depreciate adjoining property values, and this type of use is consistent with the geography and character of the area. O'Neill went on to note that technically, in order for the public utility building to be expanded as proposed, the zoning ordinance amendment is not necessary because the existing facility is considered to be a permitted use under the present ordinance. Specifically, the zoning ordinance states that permitted uses include "Those uses that exist prior to the adoption of this chapter." O'Neill noted that the Planning Commission is recommending that the ordinance be amended by eliminating this section of the ordinance because it also has the effect of allowing certain uses not consistent with the PZM zone to exist as permitted uses. A discussion regarding the location of the public works facility at the proposed location ensued. Page 4 Council Minutes - 6/8/92 Chris Holm, owner of West Cello Apartments, noted his objection to the project, claiming it would reduce the West Cello property value. Clint Herbst stated that the site plan, which includes extensive screening, will result in a significant improvement to the site. Improving the site should not devalue the adjoining properties. City Attorney, Paul Weingarden, noted that the public works facility is a permitted use and always has been. The City could expand the facility without a conditional use permit. Dan Blonigen noted his support for the site, noting that the location provides the best access to the city. The site is large enough to satisfy City needs for many years. Ken Maus stated from the start the City looked at the site location issue with an open mind. The intent has been to provide proper screening and design a site that will not degrade area property values. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to adopt an ordinance amendment adding "Governmental and Public Utility Buildings" to be allowed as a conditional use in the PZM zone. Motion is based on the following finding: 1. The proposed conditional use permit is consistent with the purpose of the PZM district, which is to provide a land use transition between high density residential land uses and low intensity business land uses. The public utility building site plan, which includes extensive screening, landscaping, direct access to county and city state aid highways, and separation from R-1 and R-2 uses, is found to be consistent with the stated purpose of the PZM zone. 2. The present mix of uses in the PZM district at this location is compatible with the proposed conditional use, and the proposed conditional use is consistent with the geography and character of the area. 3. The proposed single family located so as areas of the facility. site is sufficiently separate from residential areas and is centrally to provide ease of access to all city which will be serviced by the Page 5 Council Minutes - 6/8/92 4. The conditional use proposed will not depreciate the area in which it is proposed, as it will be an improvement to what was once a permitted use, will enable the City to store vehicles which would otherwise remain outside, and will be aesthetically pleasing. 5. The use of the present site has grown so as to render the existing buildings inadequate for the stated purposes and, therefore, requires expansion. The need for a public works building in a city the size of Monticello is obvious. 6. The proposed conditional use is consistent with the comprehensive plan. 7. The proposed site meets the requirements as outlined by city ordinance. SEE ORDINANCE AMENDMENT NO. 225. 11. Consideration of a zoning ordinance amendment to Chapter 10-6 of the Monticello Zoning Ordinance which identifies permitted uses in the PZM zone by deleting or amending 10-6 [C], "Those uses that exist prior to the adoption of this chapter." Applicant, City of Monticello Planning Commission. O'Neill reiterated that the Planning Commission recommends that this section of the ordinance be repealed because it's not consistent with the intent of the PZM zone, as the literal interpretation allows all uses, even those not consistent with the PZM zone purpose, to be allowed as permitted uses in the PZM zone. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to adopt an ordinance amendment deleting Section 10-6 [C] of the Monticello Zoning Ordinance based on the finding that current language is not consistent with the intent of the ordinance, as the literal interpretation of the language allows uses not consistent with the PZM zone purpose to be allowed as permitted uses in the PZM zone. SEE ORDINANCE AMENDMENT NO. 226. 12. Consideration of increasing the minimum water charge as required by state law. John Simola reported that new state regulations authorize the Department of Health to assess an annual fee of $5.21 for every service connection to a public water supply that is owned or operated by a city or town or water use district. Simola reported that since we have approximately 1,380 water accounts, this would generate approximately $1,808 per quarter in additional revenue that would have to be sent to the state. Page 6 13. Council Minutes - 6/8/92 Simola noted that one method to obtain the necessary funds would be to authorize an increase in the minimum water rate from $6 to $7.31 per quarter. After discussion, a motion was made by Dan Blonigen and seconded by Brad Fyle to authorize an increase in the minimum water rate from $6 to $7.50 to meet the state of Minnesota requirements. Motion carried unanimously. Consideration of granting an annual license for approval of municipal licenses. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to renew the licenses as listed below contingent on successful completion of all applications, approval at state level, and submission of proper insurance coverage. Intoxicating Liquor, On -sale (fee $3,750) 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. Robert Eidsvold DBA Comfort Inn Intoxicating Liquor, On -sale, Sunday (fee $275 --set by Statute) 0,nn,nw,= 1 c 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. VFW Club 5. American Legion Club 6. Comfort Inn Non -intoxicating Malt, On -sale (fee $275) 1. Rod and Gun 2. Pizza Factory 3. Country Club Non -intoxicating Malt, Off -sale (fee $75) uono�.�a 1 c 1. Monticello Liquor 2. Maus Foods 3. River Terrace 4. Tom Thumb 5. Holiday 6. Plaza Car Wash Page 7 Council Minutes - 6/8/92 Wine/3.2 Beer Combination, On -sale (fee $500) O'n"'MT.fa 1 1. Dino's Deli Set-up License (fee $275) 1. Country Club 2. Rod and Gun (steak fries only) Club Licenses (fee --set by Statute based on membership) 1. VFW --$500 2. American Legion --$650 Bingo, Temporary (fee $20) 1. St. Henry's Fall Festival Gambling, Temporary ($20 per device) 1. St. Henry's Fall Festival 2. Rod and Gun Club --Steak Fries in August Motion carried unanimously. 14. Consideration of an ordinance amendment rezoning phase II of Cardinal Hills residential subdivision from AO (agricultural - open space) to R-1 (single family residential) zoning. Applicant, Value Plus Homes. Assistant Administrator O'Neill noted that the Planning Commission conducted a public hearing on this matter in conjunction with review of the preliminary plat. Planning Commission recommended the rezoning be allowed to occur based on the finding that the proposed rezoning is consistent with the comprehensive plan and is consistent with the character of the area. The area proposed for rezoning is limited to the boundaries of phase II of Cardinal Hills residential subdivision. The balance of the Cardinal Hills subdivision will remain under agricultural zoning and is not included in the rezoning request. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to approve the proposed rezoning request based on the finding that the proposed rezoning is consistent with the comprehensive plan and is consistent with the character of the area. Motion carried unanimously. SEE ORDINANCE AMENDMENT NO. 227. Page 8 Council Minutes - 6/8/92 15. Consideration of adopting Central Minnesota Initiative Fund -- Sponsoring Unit of Government Resolution on behalf of the Aroplax Corporation. 011ie Koropchak requested that Council consider adoption of a sponsoring unit of government resolution on behalf of the Aroplax Corporation. This resolution is the normal procedure in application for Central Minnesota Initiative Funds. Brad Fyle asked if this resolution puts the City at risk financially. 011ie Koropchak stated that the City is not at any risk financially if it adopts this resolution. This resolution only notes that the City supports the Aroplax Corporation project. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to adopt the Central Minnesota Initiative Fund Sponsoring Unit of Government Resolution on behalf of the Aroplax Corporation. Motion carried unanimously. SEE RESOLUTION 92-16. There being no further discussion, the meeting was adjourned. Jef4f blNeill Assistant Administrator Page 9