Library Board Agenda 02-25-1982
.
AGENDA
MONTICELLO LIBRARY BOARD
Thursday, February 25, 1982 - 7:00 P.M.
Members: Dr. Joel Erickson, Erwin Kallin, Loren Klein, Dr. Don Maus,
Pat Schwarz, Marge Bauer (ex-offico).
Public Comments.
1. Approval of the minutes of the Library Board Meeting on January 11,
1982, 5:00 P.M.
2. Discussion of the Budget.
As you can see by the enclosed copy of the budget as of
1982, \\B have in surplus funds an amount of $12,219.66.
plus funds come from the following items:
- Wall coverings which were not used but budgeted for.
February 19,
Those sur-
.
- Excess funds between actual cost of shelving and the amount
budgeted for shelving.
- Excess funds from the amount budgeted on furniture and the
amount spent.
- A contingency fund balance of $1,191.05 which is rema1nl.ng
from the $3,000.00 originally established, but from which
$179.95 and $1,633.00 was spent to take care of the cost
over runs on the carpet and the drapery.
- $1,032 which was a refund from the general contract because
of a deduct and change order items, leaving a balance of
$12,219.66 of surplus funds.
There is also an unspent balance which is committed in areas such as
a kitchen, landscaping, parking lot lighting, balance due on the
shelving, a lawn sprinkling system and tables and chairs for the com-
munity room.
3. Update on the Kitchen.
This item is just to let you know that the general contract had
$1,224.00 in it for kitchen equipment to be installed in the
small kitchen just off the community room. However, because the
contractor was unable to get the kitchen equipment which was
specified, he has returned the amount of $1,224.00 from the general
construction account to the Library Board's account, with the under-
standing that we will provide the kitchen equipment and cabinets
and he will furnish installation of the same.
.
- 1 ,..
Library Board Agenda - 2/25/82
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Possibly, we could consider having Mr. Walters build the cabinets
for our small kitchen with the Library Board providing the stove
top, sink, refrigerator, etc.
4. Consideration of Drapery Purchase.
In the past few weeks, selections have been made of the proposal
for the draperies to be installed into the new library. One
proposal is for the traditional type drapery which would be
drawn to the sides to be opened. The other proposal would be
for draperies in the form of vertical blinds. At the meeting on
Thursday night, both products will be presented for your considera-
tion and recommendation to the City Council for approval.
5. Consideration of Community Room Furniture.
The community room was designed to hold approximately 64 persons.
Each of these persons probably would want a chair if any kind of
a meeting were going on which would be any length in time.
.
possibly, we could develop a comprehensive plan for the chairs for
the community room, since they do get quite expensive, whereby, we
could purchase a portion of the chairs such as 32 of them at this
time and the balance at a later date.
possibly also, the board should consider purchasing part of the
chairs at this time and also consider a plan for the community
room whereby we could provide conference tables which would be
18 inches in width and 8 feet long, thereby allowing for the con-
figuration of 4 rows of tables 16 feet in length with 8 persons
seated at each table, thereby accomodating\conferences, etc, so
seating with tables would be desired. In doing something of this
sort, in the future, the balance of 32 chairs could be purchased
and a complete seating plan could be developed for the use of
the community room by various groups. One reason for suggesting
purchasing the tables which might be considered and only half of
the total required seating for 64 at this time would be that the
City does have at its disposal in the Senior Citizens Center and
the City Hall many folding chairs which could be used as supple-
mental until such time at a further budget the additional monies
could be used to purchase all of the chairs.
- 2 ...,.
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Library Board Agenda - 2/25/82
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6. Censideration of Extra Carpet Purchase.
When Golden Valley Furniture placed the carpet into the library,
there were approximately 8 yards of carpet left over when the
job was completed. Bud Schrupp, of Golden valley Furniture, has
suggested that possibly the Library Board consider purchasing that
remaining carpeting for patching and repair should damage occur
to the carpet which is now on the floor in the new building.
Golden valley Furniture is asking $116.00 for that 8 yards of
carpet. It would be my suggestion that the Libnary Board con-
sider punchasing that remnant of carpeting for future uses in
such areas for damages, repairs, etc.
Normally, in a situation where the carpet is placed in a building
for a set fee for the total job and not placed in the building on
a per yard basis, it would be the custom of the installer to sell
the balance of the carpet to the building owner rather than leaving
it at no charge.
7.
Consideration of the Library Board Becoming a Member of the Friends
of the Libr"ary.
.
Possibly, the Library Board might want to consider becoming a sus-
taining member of the Friends of the Library organization.
considering the intent of the Friends of the Library Committee and
their desire to do various things for the library in the form of
support, and that financial contribution in an organization such
as theirs is always of a major concern, maybe the Library Board
should consider purchasing a sustaining membership with the Friends
of the Library Board, not only to financially help them, but also
to indicate to them that we have an interest in what they are doing
and give them support in some small way for the support which the
Monticello Public Library would be receiving from them.
8. Consideration of a Pest Control Program.
possibly, the Library Board will want to consider entering a pest
control program with a company which does that type of service.
In the past several months auring the construction of the new
building, as a library board member and also as the city's building
official, I have had several occasions to notice the presence of
spiders, other bugs, and occasionally (on two occasions) a small
gray mammal roaming throughout the building.
.
Enclosed, is a copy of an agreement with the Adams Pest Control of
Minneapolis, who would agree to furnish pest control for the period
of one year for $140.00. In discussing this item with Marge, she
had a strong feeling that the board should take this item into
consideration. (It seems that Marge does not care for the spider
that sat down beside Miss Muffet, nor for those furry little
creatures running across her toes) .
- 3 -
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Library Board Agenda - 2/25/82
9. Consideration of Rekeying the Building Locks.
During the construction of the new building, the contractor put the
keys into the locks of the various locks throughout the building
and allowed them to remain there during the project. It appears
as though occasionally, a key would disappear from the project
site and not be returned.
In light of this occurrence, consideration should be given to
hiring a locksmith to come and rekey the library door locks.
possibly, a method which could be considered would be whereby
there would be one master key for all doors throughout the build-
ing, a second key which would only open the main entrance doors to
the building and the main entrance doors .to the library and also
a key which would only open the main entrance doors to the building
and then the main entrance doors to the conference room and its
subsidiary areas. The advantage to a key system such as this
would be that at night when the community room were opene~ it
would not be necessary to worry about someone going from the
community room and bathroom areas into the library, or visa versus,
if the library were open but the community room was closed. In
such cases, or in either case, the librarian with the grand master
key would have the only total control 0 f the building.
10. Discussion of an Open House/Grand Opening Date.
This item is placed on the agenda to receive some input from the
board members which can be taken back to the Great River Regional
Library Director on a possible date for an open house, along with
some consideration for alternate dates. This information could then
be given to the director of Great River Regional Libz:T.a:ry System in
st. Cloud who is considering have some name author such as Thedore
White come to the open house.
Also, consideration should be given to whether the open house should
be held before school is out, during the summer months or after
school starts in the fall. Possibly, during the summer months it
might be difficult to get a reasonable amount of people to turn out
to an open house, since it is vacation time for most people, etc.
11. Discussion of a Community Room Policy.
At the meeting the Library Board should take some time to discuss
their feelings about a community room policy and in that discussion
bring up some points which they feel should be covered, restrictions
they feel should be placed on the use of the community room, fees
for the use, etc.
This item
from this
lation of
meeting.
would be for discussion only and
conversation could be taken under
a policy which could be presented
ideas and discussion
advisement for formu-
at a subsequent
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Monticello Library
Monticello, Minnesota
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CHANCE OW-OiR NUMBER:
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INITtATlON OAlE:
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W. H. Cates Constr. Co.
2735 Cheshire Lane
Plymouth, Minn. 55441
-,
10-19-81
^~C1"HCT'S IIKOIECT NO: 1602.01
CONIMACIFOR: Complete General Constr.
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..J CONTRACT DAU:
You .U(> du&'(wd tn Ol.llo.t' IIw InUnw,ng ch.lO~es in Ihis Conlr,)lt:
A. Omit troweled edge on sidewalk,
detail 1/1, sheet '1
NO CH1\NGE
B. Changes per contractor's letter, October 14, 1981
1. Change in color schedule ADD -$1,794.00 (Not Accepted)
2. Change in cabinets, Room 108 ADD 126.00 (Accepted)
3. Change in acoustical ceiling
per architect's letter,
October 7, 1981 DEDUCT .SOO.OO (Accepted)
. 4. Electrical changes
1. NO CHANGE " .(Accepted)
2. ADD 25.00 (Accepted)
3. ADD 52.00 (Accepted)
4. NO CHANGE (Accepted)
5. NO CHANGE (Accepted)
6. NO Cll1\NGE (Accepted)
One line riser ADD 1,140.00 (Not Accepted)
TOTAL ADDITIONS ACCEPTED $ 203.00
TOTAL DEDUCTIONS ACCEPTED $ 800.00
NET CHANGE $ 597.00
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II". D,.... IIi .."lhl,anh.11 ('II"'plt..'hlll1 .l\ uf ahl,.' doll~ uf Ih.s Ch.lnlCe O,dc~ Ihe'efore i\
Kilgore I
McEnary, Kraft, Birch & W. H. Cates constr.
,\1;\ IIIII( , (()NTIAOOK
. 10501 Wayz.its Blvd. 77"1; ("hp~h;rp Li'lnp
\.h""" ptiYittouth, Minn. 55441
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336,000.00
336,000.00
597.00
335,403.00
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unchanged
AUlhQfiled:
City of Monticello
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OWNER
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CONTRACTOR
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PROJECT:
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Monticello Public Library
Monticello, Minnesota
CII..\SCE ()I{I)[I{ NU,\lIl(R: G- 2
1 12-7-81
IN); 11\ liON DA Tf:---....
TO IContr,lclOr):
r-w. H. Cates Constr. Co.
3220 Xenium Lane
Plymouth, Mn. 55441
ARCHI fEeT'S PRO\ECT NO: J.60 2.01
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CONTRACT fOR:
Complete construction
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--' CON TRACT 0:\ TE:
You Jl'e dirl'cleu 10 mJke Ihe j()lIow'n~ (11.\11).;('\ in this ConlrJcl:
Revise panel LD1:
Delete two 60 amp 3 pole sWitcher
Add one 200 amp 3 pole switch ,
Revise switches, fuses, conduit and wire
sizes as indicated on drawing,
sheet E2, revised 8-31-81
SUB-cONTRACTOR'S QUOTE $990.00 Extra
GENERAL cONT. OVERHEAD & PROFIT .
@ 10% 99.00
TOTAL EXTRA
$1089.00
By construction change authorization E-l, 10-28-81
The sub-contractor was authorized to perform this work.
'",t ,.,1,.1 untol ".:",'.1 h\ j"'lh Ih.. (",n,.r ."HI ,\" ,,,,,., I
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Ihl' (HI~,",II,Col\'r,1l1 "UIll) \~WR~~~k~~~K'XS{~)2X\J' ......,..., ................ S 336,000.00
~cllh,.nMl' by pre\'i()u~ly ,llIlhllrill'u Ch.lIl.:e Ord,'" . , . . ........ . .... ........ ., .. .. . .'.. S (59 ~I .00)
The tClInlr.lll Sum) (X;K'K~KX)(HQO~J[~)(iO prior In Ihi~ Ch.ln~l' Order \VJ' .......... S 335,403.00
The IConlr.u..1 SUllll ~~~QC)f*",XiXOGCO}Q()}(!1 '\III he (incrNW(l) I~JYx.Kia(x.xax~1
hy Ihi.. Ch..nl-\l.l Order ................... . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The new ,Conlr..rl ,,;u",'tX'~~~~~~K(jni[1) inr1udinlt thi~ eh.lm:(' Order will hc . . .
The ClInlr.lll rime will he linnl'..,cdl Idcl rC,l'I.,t\ (\lndl.\n~cd) hy
fhe D.III' (Ii ";111,,1,\1\11,.1 Cllmplellpn ,I~ (If Ill\' d.lle lit Itw. Ch.lO~I' ()rlkr lht'reiorc i~
K1.lgore, Inc.
,,'ulb(~r~lycd :of
McEnary, Krafft, Birch & W. H. Cates constr. Co. C4~ Monticello
1 05c)'i( IWa~lzati:i Blvd. "3'2lHJ IJq~nium Lape
.\<1<1,.." , I t l.
'plymouth, Mn. 55441
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S 1,089.00
S 336,492.00
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A/A lJOCU,"'fNT C701
Di'lnhulIon to:
OWNER 0
(\RU \I rECT 0
CONTRACTOR 0
fiElD . 0
OT/IER 0
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PROJECT:
(n.lmc. Jddrcssl
Monticello Library
Monticello, Minnesota
(] IANl;E ORDER NU,\\B(R:
G-3
TO (Contr.lCtnr):
r W. H. Cates Constr. Co. -,
3220 Xenium Lane
Plymouth, Mn. 55441
INITIATION DATE:
1-5-82
ARCHITECT'S PROJECT NO: 1602.01
CONTRACT fOR: Complete construction
L
--I CONTRACT DATE:
You Me directed 10 mJke lhe iollowinj.; ch.Hlges in this Controlct:
Omit ceramic tile on
fixture walls of toilet rooms
above wainscot (4 ft) line
DEDUCT
$100.00
omit vinyl base in
areas scheduled for carpet
DEDUCT
$200.00
TOTAL DEDUCTION
$300.00
.
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The llriKIO.II '(ol\lrJl:l Slim)' l(~~ \Vol'> _. , , , .. " ,. ., . , ,. ..,. .' , ... $
Nctlh.tnHl' h't prcvi()u~IV .'lIthurilcu Ch.II\!:C OrdCh , , . , . . . , .. , ,.. _ , . . . _ . , , . . . . . . . . . . . . .$
The ICuntr."1 SlIml (~~~~ prior In Ihis eh.\n!;e Order \Vol" ."...,... $
The (Cunlr.ll.t Sum) IK~tc:XKX~~1 will be (~~I) ldcucolscdl ~~~~~
by Ihilo ChJn!\e Order. . . . . , . . . . . . . - . . . . . , . . . . , . . . , . ... . . . . . . , , . . . , _ . . . . . _ _ . . . .. S
The new '.Cuntw't Suml KXO(CUO~rA'iKaX<<XiXU including thi.. Ch,\n~e Order will bc ", 'S
The Conlr,lcl rim\! will h\! (incw.1scdl (deucJ,t'dl (unc,;h.\n~ed) by
rhe D.'ll' IIi Suh,t,lnli.11 Cnmplelion .IS IIf lht' d.lle IIf lhil Ch,lnHe Ord\!r thereforc io;
336,000.00
+ 492.00
336,492.00
300.00
336,192.00
( --
I Ootys,
cEnary, Krafft, Birch &
AKU II III r
0501 Wayzata Blvd.
"dlt"."
ronka. Mn. 55343
ZJ).1A~~ Y3 ~
0..\ TE I-I z--Sr'f..-
Unchanged
AUlhorilcd:
Kilgore W. H. Cates Constr.Co. Ci y of Monticello
((......I~.'~2'dKxenium Lane oW tice1lo, Minnesota
,,\'IIt"'~lymouth, Mn. 55440
RY ttJI~AlCA
liME ./ - I c./ - '::L
"." OOCUMlillJ' G701 . (1fi\7't.CE (IKDb: · \l'l(ll I'I;K E~_,. ..\1..\. . ".' 1";/1
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ORDER
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,".\tlll', .llld'l',,1 Monticello, Minnesota
l'11.\M.t ()},\llK :--':U\IlIClC G-4
I :'-; I tl 1\ T ION 0 ATE'
1-22-82
ll) '(olllr.lllof).
r-w. H. Cates Constr. Co.
3220 Xcnium Lane
Plymouth, Minn. 55441
,
ARCHITECTS PI\UIECT ~o: 1602.01
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CON11{r\(T f()K Complete Cons truction
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V, oil .II t.' d,rt'ded II) m.d,t! It", II i110\\lfl~ (h,1I1~V' 11\ thl~ CI)l\lr.H \.
Omit Davis 0600 Compacta unit kitchen as specified
in section 11450
Deduct Contractor's scheduled value
4
.. .. .. I L. 2..4 , 00
Item Al145
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Golden; ,ialley Furniture
. of Monticello' ,
Complete Home Furnl,hingsand " Floor Coverings
P. O. bOleS15 - Montieello. MN' 55362
Phone (612) 295.5300
.
Received
By
" TOTAL
.
.-ON"fICIILL.O ""1""'"0 . MONflcta.,-O. N" ,.,..
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PRINT OR TYPE all information 10 be filled In on 1tlis agreement form. 00 not leave
any blanks. Always write up In husband', name .~n though wife will be signl"o for
him. First h.m.. .r. bolle' 1~.h Ihltl.I., When dOlling wlt~ .lIrm b. .urelo Indlc...
It InCOtpOrBled. If not incorpor.ted always show ownur's name. When anyone Acts
as "aoent" h.ve 'tlem sign Owner. nam. with their own immediately under.
APPOINTMENT:
DATE
ASSIGNED TO
M
TIME
PEST CONTROL SERVICE AGREEMENT
,.....;'..:.:,:.
.-:,.......~:.:
:.,...;. <:;f,";;',\
ADAM'S PEST CONTROL IIC.
)
, MEMBER'
MINNESOTA"
~ NATIONAL
"..., 'COIn'"
ANN.
7216 Boo.... Ave. NO.- SUite 87 Phone: (612) 633-2255
MnMlpolil MN 66428
"Ther' were tven pests in the Glrden of Eden'"
DATE
( ~/4h,~
.
1:
PHONE
~kR~~L:~~!53 - S7.:~
PHONE
SERVICE LOCATION
(
~ S~........ . 'I
P~ ~)~'Ov
OCCUPANT
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(."'\ <~ ~ .
..,Y ~ ~ ~-____
THIS AGREEMENT by and between the two parties indicated above and hereinafter referred to as "CUSTOMER" (the buyer) and "CONTRAC-
TOR" (the seller),
The CONTRACTOR agrees to furnish pest control
following terms and conditions:
The initial service to be rendered on or about
The second and following services are to be
agreement remains in effect.
f
months from date of this agreement under the
).
~ ~~~~ thereafter for as long as this
CONTRACTOR V,ARf't,Nl', 'llf ,T,\Nfl,\l CIlNTH'll Of I He' OllON
ING NAMED f'EST
.~~
roo'",
WARRANTY
In the event that any warranted pest re-infestation occurs and additional service becomes necessary, the CONTRACTOR will render such service
without additional charge, provided that the CUSTOMER has fulfilled all terms as listed in this agreement. Extra service calls for the non.warranted pests
will be charged for on a per call basis.
TERMS ,. / --1" -J-' . /7/1
In cons,ideration of this service the CUSTOMER agrees to pay the sum of _~ilii..t-~ ;{'<<-A',6l. ..::iJ,?Lf,Ll".lycizg!:--Y;:A;"'>- Jr.-/.'
($tlQ~~__l for the first year. This a 1JI0J nt is payable upon signing this agreement or may be paid $-lt? -down: the balance in
equal payments of $34.;7, ~er eactLY .1721. -tf~. Default in any payment due constitutes a breach of agreement by the CUSTOMER and makes
the total balance under this agreement due immediately as liquidated damages. Interest on delinquent accounts to be added at the maximum legal rate
until paid in full.
SERVICE AGREEMENT RENEWAL - At the end of the herein specified service warranty period this agreement automatically renews itself for a like period
under the same terms and conditions. Either party may cancel this agreement by giving written notice thirty days before any expiration date.
BUYER: Read and understand the CONDITIONS of this agreement that appear on the reverse side,
'.-
,'.
YOU, THE BUYER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS
DAY AFTER DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN
EXPLANATION OF THIS RIGHT,
o SEE SPECIAL SERVICE INSTRUCTIONS
"
"
CONTRACTOR:
BY: ~ ..L. lclrd~
~ OR AGENT:
BY:~__~
TITLE
-;:;
.;~,
TELEVADS - COPYRIGHT Cl 1977 . FORM PC 77
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