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City Council Minutes 08-11-2003MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, August 11, 2003 - 7 p.m. Members Present: Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Thielen called the meeting to order at 7:10 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of July 28, 2003 regular Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE JULY 28, 2003 REGULAR COUNCIL MEETING WITH A CORRECTION ON THE SPELLING OF HIS NAME. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to theagenda. Brian Stumpf moved to include agenda item 49 on the consent agenda as item 5F. John Simola added consideration of changing the direction of the Marvin Road Lift Station and asked that Council consider acceptance of feasibility report and authorize design of plans. This was added to the agenda as item #9. 4. Citizen comments/petitions, requests and complaints. Mayor Thielen explained the purpose of the citizen comment portion of the meeting. There was no one present who spoke under citizen comments. 5. Consent agenda. A. Consideration of adopting a resolution accepting DNR grant and recognizing match requirements for CSAH 18 Pathway Improvements. Recommendation: Approve resolution accepting the granting and matching fund requirements. Res. #2003-57. B. Review of six month liquor store financial report. Recommendation: Accept six month financial report for liquor store. C. Consideration of final payment to Traut Well Drilling for Well #5, Project No. 2003- 4C(A). Recommendation: Approve final payment to Traut Well Drilling for Well #5, Project No. 2003-4C(A) in the amount of $26,196.75 contingent upon final paperwork being submitted. D. Consideration of setting budget workshop meeting. Recommendation: Set a special budget workshop meeting for August 25, 2003 at 5 p.m. E. Consideration of adopting a resolution approving Monticello Heartland Express 2004 Budget and Transit Assistance Application. Recommendation: Adopt the resolution approving the Heartland Express 2004 Budget and Transit Assistance Application. Resolution 92003-58. F. Consideration of a request for preliminary plat approval of the Monticello Marketplace 2nd Addition commercial subdivision and consideration of approval of concept and development stage planned unit development. Applicant: Brendsel Properties, Inc. Recommendation: 1) Accept the recommendation of the Planning Commission to approve the preliminary plat of Monticello Marketplace 2nd Addition subject to the applicable conditions listed below; 2) Accept the recommendation of the Planning Commission to approve the commercial planned unit development allowing a multi- unit retail use in the B-3 district, subject to the applicable conditions listed below and based on the finding that the use is appropriate for the zoning district and the proposed site: 1, A revised landscape plan, providing an additional 2 overstory trees along either the Highway 25 or School Boulevard site perimeters should be submitted and approved by the City staff prior to submittal of the final plat. 2. Landscaping of the parcel per revised landscape plan prior to issuance of a building permit or via a landscape bond. 3. A lighting plan meeting the requirements of the zoning ordinance, Section 3-2[H], is submitted and approved by city staff prior to final plat. 4. An in-depth signage plan showing construction material and dimensions for all signage within the site meeting the requirements of Section 3-9 of the zoning ordinance is to be submitted and reviewed by City staff prior to final plat approval. 5. Final building elevations and layout plans are to be submitted to City staff prior to final approval. 6. All impervious surface is to be curbed with continuous curb not less than six inches high above the parking lot or driveway grade as required by city code. 7. The grading, drainage, and utility plans are subject to the review and approval of the City Engineer. 8. Recommendation of other City staff including the City Engineer. ROBBIE SMITH MOVED TO APPROVE THE CONSENT AGENDA WITH AGENDA ITEM#9 ADDED TO THE CONSENT AGENDA AS ITEM 45F. ROGER CARLSON SECONDED THE MOTION. Glen Posusta asked that item 45E be removed from the consent agenda for discussion. 2 Council Minutes - 8/11 /03 ROBBIE SMITH AMENDED HIS MOTION APPROVING THE CONSENT AGENDA WITH THE EXCLUSION OF ITEM #5E. ROGER CARLSON AMENDED HIS SECOND. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from consent agenda. Item #5E - Heartland Express: Glen Posusta questioned why the City shouldn't be associated with the River Rider system rather than being on their own. Jeff O'Neill stated that it was rather late in the budget cycle to make such a change and the City is currently under contract with Hoglund. It was suggested that if the City consider combining with the River Rider system it should be done later in the year. Glen Posusta asked if there were any savings to the City by combining with the River Rider system. Jeff O'Neill stated that there would probably not be much in cost savings but there may be opportunities to provide better service if consolidated. GLEN POSUSTA MOVED TO ADOPT A RESOLUTION APPROVING THE HEARTLAND EXPRESS 2004 BUDGET AND TRANSIT PLAN. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing - Consideration of installation of sidewalk on CSAH 75 from Washington Street to Dayton Street. Public Works Director, John Simola explained the project pointing out that with the Core Street Project the City would be completing sidewalk installation from Washington Street to Chestnut Street. The only block missing sidewalk would be from Washington Street to Dayton Street. The proposed sidewalk installation would affect three property owners. The estimated project cost is $7,281.25 and based on 330 feet of assessable footage this would be a cost of $22.06 per foot. John Simola noted that in the past the Council has used the sidewalk policy for residential property where the sidewalk is considered to be part of a grid and assessed only 25% of the cost. If the Council continues that policy with this project the cost per foot would be $5.52. Brian Stumpf asked John Simola to review what sidewalk extensions were being installed as part of the Core Street project which John Simola did. Roger Carlson stated that he felt this area should be part of the City's grid system. Mayor Thielen opened the public hearing. Wayne Nehrenz from 813 East Broadway, questioned installing the sidewalk when there is no marked crosswalk area at Washington Street. He believes that because of the heavy traffic on Broadway, this would create a hazardous situation. Robbie Smith indicated that another individual had expressed that same concern to him. It was explained that the signal at the hospital entrance does have a crosswalk but Mr. Nehrenz stated that most of the students will try to cross at Washington Street rather than go all the way down to the light by the hospital entrance. Public Works Director, John Simola noted that previously the City had worked to place a crosswalk at Ramsey Street but Council Minutes - 8/11/03 the County objected to it and it was removed. The Council directed John Simola to talk to the school about establishing a pedestrian light again on Washington Street and instead of having one with the lights flashing all the time, it should be a push button type. Robbie Smith suggested that perhaps a four way stop at the intersection of Washington Street and CSAR 75 might help the situation.. Bruce Thielen noted that warrants would have to be met in order to place traffic control devices at the intersection and that stop signs were not meant to be installed as a means of controlling speed. John Simola suggested that the City talked to the school about what steps could be taken to make that intersection safer. Mayor Thie1_en then closed the public hearing. Brian Stumpf suggested that since most of the construction along CSAH 75 was complete it might be a good idea to have the Sheriff s Department place the speed trailer on Broadway. Wayne Nehrenz stated that the Sheriff s Patrol should be on Broadway during rush hour traffic. ROBBIE SMITH MOVED TO ORDER THE SIDEWALK IMPROVEMENT FOR THE NORTH SIDE OF CSAH 75 FROM WASHINGTON STREET TO DAYTON STREET; TO HAVE A REPRESENTATIVE FROM THE CITY TALK TO MIKE BENEDETTO OF THE SCHOOL DISTRICT ABOUT SAFETY ISSUES AT THE INTERSECTION OF WASHINGTON STREET AND CSAH 75 AND THAT THE RESIDENTIAL PORTION OF THIS SIDEWALK SEGMENT BE CONSIDERED PART OF THE GRID SYSTEM AND THUS BE MAINTAINED DURING THE WINTER. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of award of bids for River Street Sanitary Sewer Replacement Project No. 2003-1OC. Kevin Kawlewski from WSB & Associates briefly explained the project which replaces approximately 650 feet of 15" clay pipe with 18" PVC. The base bid of the project was to include replacing the pipe by digging it out and replacing it. An alternate bid was also included that would use the pipe bursting method of construction for replacing the pipe. Since the contractor submitting the low bid did not complete the alternate bid according to specifications, the City Engineer was recommending that the contract be awarded to the next lowest bidder, G. L. Contracting with a bid of $115,581.40. ROBBIE SMITH MOVED TO APPROVE THE AWARD OF THE CONTRACT FOR SANITARY SEWER REPLACEMENT, PROJECT NO. 2003-1 OC, TO G.L. CONTRACTING, INC. IN THE AMOUNT OF $115,581.40 BASED UPON THEIR BASE BID. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. M Council Minutes - 8/11 /03 9. Consideration of accepting feasibilfty report and authorizing design of plans for the Marvin Road Lift Station, Project No. 2003-01C. The Marvin Road lift station was originally designed to take in approximately 25 acres of development and the City has gone way beyond that. Kevin Kawlewski from WSB & Associates reviewed a feasibility report that would reroute the Marvin Road lift station forcemain. At the present time the existing forcemain discharges into the interceptor system which flows to the Reservoir Lift Station. The report proposes redirecting the forcemain northerly across I-94 and connecting into the existing system in Minnesota Street. This rerouting is necessary because the flows to the lift station have exceeded the conditions it was initially designed for and is also impacting the capacity of the Reservoir Lift station. It is also proposed to extend a 12" trunk watermain northerly utilizing the existing casing under I-94. The report also calls for the extension of the 24" storm sewer forcemain across 1-94 and ending at Minnesota Street. It is proposed under this project to extend the utilities to northerly right-of-way of the freeway. The estimated cost for the sanitary sewer forcemain is $175,500; the cost for the trunk watermain is $78,950; and the trunk storm sewer forcemain is $290,170 making a total estimated project cost of $544,620. The project is proposed to be funded using city utility trunk funds. If the plans are authorized, it is proposed that the plans would be reviewed by Council at their September 8t" meeting, bids opened on October 3rd and the contract awarded by the Council at their October 14" meeting. Work would start this fall with restoration to be completed in the spring. There was some discussion on the cost saving by extending all the utilities across the freeway at one time. There was also questions raised about extension of the storm sewer at this time. Kevin Kawlewski indicated that if the City decides not proceed with the remainder of the storm sewer work, at a minimum the storm sewer casing should be put in place at this time. BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT ON THE MARVIN ROAD LIFT STATION UTILITY IMPROVEMENTS, PROJECT NO. 2003-01 C AND AUTHORIZE WSB & ASSOCIATES TO PROCEED WITH DESIGN WORK WITH REVIEW BY THE PUBLIC WORKS DIRECTOR ON THE STORM SEWER DESIGN. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Approve payment of bills for August. ROGER CARLSON MOVED TO APPROVE PAYMENT OF BILLS FOR AUGUST. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Adjourn ROBBIE SMITH MOVED TO ADJOURN AT 8 P.M. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. OQJX'r� J, Recording Secretary 5