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City Council Minutes 10-12-2015REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 12, 2015 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meetin-a Minutes • Special Meeting Minutes from Sgptember 28 2015 ud et Tom Perrault moved to approve the September 28, 2015 Special Meeting Minutes for the budget workshop as revised. Glen Posusta seconded the motion. Motion carried unanimously. • Regular Meetin Tom Perrault moved to approve the September 28, 2015 Regular Meeting Minutes as revised. Lloyd Hilgart seconded the motion. Motion carried unanimously. C. Consideration of Addina Items to the Agenda • Tom Perrault added two items: Discussion on Hunters Crossings Park - Power lines in the area of the park D. Citizen Comments Jeff Grimm, 106 Marvin Elwood Rd., expressed his frustration in regard to the Frisbee golf park. He stated that players /users pollute the properties in the area by entering the properties, displaying inappropriate behavior, jumping fences, etc. He noted that the players are very disrespectful to the area and would like staff to check on it. E. Public Service Announcements • Rachel Leonard, Communications Director, noted that the Annual Halloween Kiddie parade will be on Saturday, October 24. The parade begins at 10 a.m. followed by activities in the Community Center. F. Council Liaison Updates • IEDC Brian Stumpf commented on the meeting and that an Apprentice Program in the Monticello area was discussed. In addition, the school City Council Minutes — October 12, 2015 Page 1 1 7 Superintendent Jim Johnson attended the meeting and talked about the 2015 Career Day which is being held on November 24. Planning Commission Charlotte Gabler commented that the meeting consisted of three public hearings that will be coming to the City Council on October 26, 2015. BCOL Brian Stumpf noted that there wasn't a quorum at the meeting. The board had a presentation from WSB on the future athletic complex. Other Meetings /Events Other - Tom Perrault noted that he attended a Workforce Development Board Legislative Update meeting where the current labor market and other items were discussed. - Brian Stumpf noted an invitation that the City Council received for the grand opening of the I -94 West Corridor. G. Department Updates • Budget Workshops Brian Stumpf gave an update on the budget workshop where there was a presentation from WSB on the future BCOL Athletic Complex. At this workshop the City Council endorsed the preferred plan with some recommended changes. • City Administrator Jeff O'Neill provided an update on the following items: 1. The Paid Time Off (PTO) Committee met for the first time and additional meetings are scheduled. The City wants the transition to happen as soon as possible so it can be in place by January 1. 2. The connection between 95 °i Street and Broadway will be brought forward to the Transportation Advisory Committee which meets every two months. 3. Staff continues to work on data requests. Currently they are moving the google based emails of FiberNet staff over to the City server to better be able to gather data. 4. The Public Utilities Commission upheld the previous decision to hold the size of solar facilities /gardens to 5 megawatts. 5. Career Day is November 24 and they are looking for individuals to participate. 6. There is a regional meeting in Becker on October 22 put on by the League of MN Cities about issues relating to Minnesota cities. 2. Consent Agenda Glen Posusta moved to approve the Consent Agenda excluding items A, G, H, J, and L which were pulled. Tom Perrault seconded the motion. Motion carried unanimously. City Council Minutes — October 12, 2015 Page 2 1 7 A. Consideration of approving the payment of bills. Recommendation: ITEM PULLED FROM CONSENT AGENDA. B. Consideration of approving new hires /departures. Recommendation: Approve the new hires for the MCC and terminations for the MCC and Streets. C. Consideration of approving the sale /disposal of surplus city property — (not applicable this meeting) D. Consideration to approve an application for a temporary charitable gambling permit for a raffle to be conducted by the Monticello Chamber of Commerce for their annual banquet. Recommendation: Approve the application for a charitable gambling permit for a raffle to be conducted by the Monticello Chamber of Commerce at the Community Center on December 4, 2015. E. Consideration to approve Resolution 2015 -075 accepting a donation in the amount of $250 from the Monticello Times/ECM Publishers for the IEDC Industry of the Year event. Recommendation: Approve Resolution 2015 -075 accepting the contribution and authorize use of funds as specified. F. Consideration to approve Resolution 2015 -076 accepting a donation in the amount of $1,500 from Kwik Trip for the Monticello Fire Department for survival tools for firefighters. Recommendation: Approve Resolution 2015 -076 accepting the contribution and authorize use of funds as specified. G. Consideration to approve Resolution 2015 -077 awarding the sale of General Obligation Street Reconstruction and Improvement Bonds, Series 2015B, in the original aggregate principal amount of $2,605,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. Recommendation: ITEM PULLED FROM CONSENT AGENDA. H. Consideration to approve equipment specifications and authorizing purchase of a 6,500 gallon polyethylene plastic double wall storage tank and pumping components. Recommendation: ITEM PULLED FROM CONSENT AGENDA. Consideration to approve three small tools and equipment purchases by the Parks Department in the amount of $12,350. Recommendation: Approve the trailer, auger and broom purchases for $12,350. J. Consideration to approve three small tools and equipment purchase for the Street Department in the amount of $22,395. Recommendation: ITEM PULLED FROM CONSENT AGENDA. City Council Minutes — October 12, 2015 Page 3 17 K. Consideration to approve appointing representative to the Industrial Economic Development Committee. Recommendation: Approve the appointment of Don Tomann to the Monticello IEDC as proposed. L. Consideration to call for a workshop on development of FiberNet service mix and delivery options. Recommendation: ITEM PULLED FROM CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion A. Consideration to approve the payment of bills. Glen Posusta had some questions in regard to the bill list. - The first was in regard to a diseased tree that was removed. The cost showed an amount of $1,710 to the City. Tom Pawelk, Park Superintendent, commented that the City pays to have it removed and then is reimbursed by the property owner. - The next question was in regard to a payment made to Centerline Frame & Auto Body in regard to work completed on a Fire Truck. Mr. Posusta questioned why the repairs weren't completed locally. Wayne Oberg, Finance Director, responded that it depends on what is considered local. He also noted that the Fire Chief went out for two bids and went with the lower bid. There is a question, however, since the Chief is the owner of the business that was used. Brian Stumpf also questioned this and recommended that in such instances the Fire Chief should not be involved in obtaining the bids. - Mr. Posusta wondered about a payment on page 4 to Dan Gleser. This had something to do with Fibernet and wanted to know what it was for. Tom Perrault commented that Dan Gleser is involved with Mankato Networks which does consulting work for the City. Jeff O'Neill will need to look at the details of the bill to provide more specific information. Glen Posusta added that he wanted to know the scope of the work that was being completed. - There was a question in regard to the purchase of fuel. Mr. Posusta was curious as to why the City wouldn't purchase a bigger tank if it is are burning diesel fuel so quickly. Tom Moores, Street Superintendent, responded that when the facility was remodeled it wasn't thought to have the space for any larger tanks. Currently there are two 1,000 gallon tanks — one for diesel and one for unleaded. Mr. Posusta feels that it is worthwhile to investigate looking at a larger tank — approximately 5,000 gallon tank -- to see if it is more cost effective. He thinks the City should buy more fuel when the cost was lower. - The final question was in regard to a $2,500 that was paid to Vauultas. Glen Posusta wondered why we are paying Vaultas if we no longer have a contract. Wayne Oberg responded that the contract reads that when contract is terminated all charges come due and the City is obligated to pay this. Tom Perrault mentioned that the payment on page 2 in regard to ALDI should actually be referenced IRET. City Council Minutes — October 12, 2015 Page 4 17 Glen Posusta moved to approve the payment of bills. Tom Perrault seconded the motion. Motion carried unanimously. G. Consideration to approve Resolution 2015 -077 awarding the sale of General Obligation Street Reconstruction and Improvement Bonds, Series 2015B, in the original aggregate principal amount of $2,605, 000; fixing their form and specifications, directing their execution and deliver,; and providingfor their payment. Charlotte Gabler questioned how long the bonds were for. It was noted that they are for 15 years. Charlotte Gabler moved to approve Resolution 2015 -077 awarding the sale of General Obligation Street Reconstruction and Improvement Bonds, Series 2015B. Lloyd Hilgart seconded the motion. Motion carried unanimously. H. Consideration to approve equipment specifications and authorizing purchase of a 6,500 gallon polyethylene plastic double wall storage tank and pumping components. Charlotte Gabler pulled the item and questioned why we sold the other tank. Torn Moores responded that the current tank was old and was rusting. The new tank is plastic and won't rust. Charlotte Gabler moved to approve the purchase of a 6,500 gallon polyethylene plastic double wall storage tank and pumping components. Lloyd Hilgart seconded the motion. Motion carried unanimously. J. Consideration to approve three small tools and equipment purchases for the Street Department in the amount of $22,395. Glen Posusta pulled the item and commented that he had an issue with the purchase of the brush hog. He feels that the City can rent one and, in addition, if the City keeps purchasing equipment they will run out of room and need more storage space. Tom Moores responded that this is actually replacing an item they currently have so it isn't adding. He added that this new one would fit in the front of a skid steer and that they will use it approximately 10 days out of the year. Brian Stumpf questioned why it is listed under the Street Department and not the Park Department. Mr. Moores responded that each piece of equipment is assigned to a department and this was assigned to the Street Department even though all three departments use it. Lloyd Hilgart asked what the Park Department would be using this for. Tom Pawelk responded that they will use this for trail maintenance in cutting buckthorn. He added that he used to borrow from the County but can no longer do so. City Council Minutes — October 12, 2015 Page 5 1 7 Charlotte Gabler moved to approve three small tools and equipment purchases for the Street Department. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against because he does not see a need for the brush hog. L. Consideration to call far a workshop on development of FiberNet service mix and delivery options. Glen Posusta pulled the item and requested an update on the management audit that was recommended by consensus at the last City Council meeting. He also mentioned he had a document of expenses that showed FiberNet is costing $26,000 a month. There was discussion among the Council in regard to the setting the Workshop for October 26. Mr. Posusta feels that the City should be looking at on outside entity to look at the state of FiberNet. Brian Stumpf responded that the City needs to know what they are looking at and understand it before someone else can be brought in. He agreed that an outside entity should be brought in, but at the right time. Mr. Posusta stated that there should be an RFP. Mr. Stumpf stated that this workshop is needed to come up with an RFP. Brian Stumpf also commented on the $26,000 and said he questions that amount because he was told that FiberNet was costing $15,000- $16,000 per month. Wayne Oberg explained that the bill for September was $20,000 a month because of recent expenses. He added that what we are paying currently is still less than previous years. Mr. Posusta responded that, in addition, all of the staff time that Rachel Leonard and Jeff O'Neill spend on this isn't taken into account. Jeff O'Neill noted that his time spent on FiberNet hasn't changed over the years. He added that FiberNet currently has additional revenues with the fee increase and that it is in a better state than in the past. Brian Stumpf questioned the relationship that Glen Posusta has with Mark Pultusker, the previous FiberNet manager. Charlotte Gabler expressed her concern that Mr. Posusta didn't bring these current issues forward earlier. She added that Mr. Posusta perhaps had a conflict of interest when he rented a house to Mr. Pultusker when he was in Monticello. Tim Hennagir, Monticello Times, asked Mr. Posusta to clarify whether or not he rented to Mark Pultusker. Glen Posusta responded that he rented to Mark Pultusker for one month when it was assumed he had a job with FiberNet. Mr. Stumpf feels that there is still a connection between Mark Pultusker and Glen Posusta. Tim Hennagir commented that any time allegations are made he will address the City Council in regard to that allegation. Brian Stumpf moved to call for a workshop on development of FiberNet service mix and delivery options. Charlotte Gabler seconded the motion. City Council Minutes — October 12, 2015 Page 6 17 Motion carried 4 -1; Glen Posusta voted against because of his concerns listed above. 4. Public Hearin 2s None 5. Regular Agenda None. 5. Added Items • Tom Perrault questioned the plans for Hunters Crossing. He received a complaint in regard to the fact that the pathway doesn't extend all the way to the park. Tom Pawelk responded that is was never intended to go all the way to the park. It stops at 87th St. where individuals can then take the sidewalk to park. • Tom Perrault noted that he received a comment concerning the area under the power lines near Hunters Crossing. There is a safety concern for individuals that snowmobile in this area due to factors such as trees, ponds, culverts, etc. Tom Moores responded that the City does not mow this area and snowmobiling is not permitted outside of designated routes. • Wayne Oberg commented that FiberNet cash flow statements are provided on a request basis. Monthly reports are currently produced. Mr. Oberg added that, financially, FiberNet is doing better than they were one to two years ago. Brian Stumpf would like detailed infonnation of what the City is saving in costs. 6. Adjournment By consensus the meeting was adjourned at 7:41 p.m. Recorder: Jennifer Schreib Approved: Attest: ^ CitFA06distrator City Council Minutes — October 12, 2015 page 7 17