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City Council Minutes 11-23-2015 SpecialMINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, November 23, 2015 — 5:00 p.m. Academy Room City Hall - Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault Absent: Glen Posusta Others: Jeff O'Neill, City staff. Rachel Leonard, Tom Pawelk, Wayne Oberg, and Angela Schumann Park Commission Members: Larry Nolan and Nancy McCaffrey 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 4:00 p.m. in the Mississippi Room. 2. Review of Bertram Chain of Lakes Master Plan Angela Schumann, Community Development Director, introduced the item and WSB Consultants Steven Foss and Jason Amberg were present to present the master plan. WSB presented information received from an Athletic Needs Assessment which concluded that current capacity does not meet demand needs of the area. Included in the discussion was the School District's proposed football field /track and a football field. The construction of this facility will displace four multi -use athletic fields and 1 multi- use ballfield in Monticello. The result will be a net loss of two multi -use athletic fields and one multi - purpose ballfield. Also mentioned was the potential decommissioning of the Xcel Fields which will result in a loss of a multi- purpose field currently used by adult softball, youth baseball, and youth football. It was also noted that the current activity /sport(s) with the highest demand are soccer and lacrosse. WSB then presented the Master Plan layout. They took direction from the City Council workshop on October 12, 2015 and eliminated the pedestrian bridge and explored alternative parking lot configurations. They presented three options. The first option preserved the more curvilinear parking and had a more `parklike' atmosphere; the second had a balance between curvilinear and straight; and the third option had a more `industrial' parking configuration. The City Council discussed the options. Charlotte Gabler commented that she preferred Option 1 because she prefers the more `parklike' atmosphere. Brian Stumpf concurred but also was in favor of Option 2. WSB commented that the City Council can determine which layout out they prefer at a later date. The City Council was then asked what their priority was in terms of the build -out of fields. Lloyd Hilgart commented that a priority would be whatever is needed the most. WSB noted that the areas of greatest need are soccer, lacrosse, and football. City Council Special Meeting Minutes — November 23, 2015 Page 1 1 The next steps in the process include: open house on master plan; adopt master plan, finalize feasibility study; construct 1St phase (per grant funding); and seek additional funding and develop site. 3. 2016 Budget Discussion Wayne Oberg, Finance Director, presented a draft budget resolution and draft fee schedule to the City Council for informational purposes. He presented the resolution and made reference to Section 3 — Transfers and Section 4 — Capital Equipment and Improvement Acquisition. He noted Section 3 because the City Council will be voting on that item at the regular meeting following this special meeting. He also clarified that because the City Council previously approved an increase for Paid On -Call Firefighters from $10 /hr. to $12 /hr. it be added to the resolution. Charlotte Gabler questioned why reserves were not a part of the resolution when they are being used to make the expenses and revenues balance. Wayne Oberg said reserves are not typically in the resolution but could be added if the City Council desires. The budget and tax levy will be brought forward for approval at the December 14, 2015 City Council meeting. 4. Adjournment By consensus the meeting was adjourned. Recorder: Jennifer Schreiber Approved: Attest: Ci City Council Special Meeting Minutes — November 23, 2015 Page 2