City Council Agenda Packet 08-09-2010AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,August9,2010–7p.m.
Mayor:ClintHerbst
CouncilMembers:TomPerrault,GlenPosusta,BrianStumpf,SusieWojchouski
1.CalltoOrderandPledgeofAllegiance
2A.ApprovalofMinutes–July26,2010RegularMeeting
3.Considerationofaddingitemstotheagenda
4.Citizencomments,publicserviceannouncementsandCouncilupdates
a.CitizenComments:
b.PublicServiceAnnouncements:
1)MovieinthePark(8/13)
2)Introductionof2010MonticelloRoyalty
3)Newrecyclingcarts
c.StaffUpdates:
5.ConsentAgenda:
A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
B.ConsiderationofadoptingResolution#2010-52toacceptcontributionsforan
MCCsoftballtournamentheldinJulyandfortheFireDepartmentforfire
preventioneducation
C.Considerationofapprovingadditionalelectionjudgesforthe2010elections
D.Considerationofapprovingapplicationsforatemporary2-dayliquorlicenseand
acharitablegamblingpermitfortheChurchofStHenry’sfallfestivalon
September18-19,2010
E.ConsiderationofapprovinganAmendmenttoaConditionalUsePermit(CUP)to
allowjointparkingforacommercialrestaurantuse;Applicant:WarnertDevelopment
F.ConsiderationofapprovingarequestforRezoningfromB-4toI-1A,aRequestfor
TextAmendmentandarequestforConditionalUsePermitforAutoandTruckRepair
Major;Applicant:HoglundBus&Equipment
SPECIALMEETING
5:30p.m.–BudgetWorkshop
G.ConsiderationofapprovinganAmendmenttoConditionalUsePermitforPlanned
UnitDevelopmentforUnionCrossingsandconsiderationofafinalplatforUnion
Crossings5th Addition;Applicant:RyanCompaniesUS,Inc.
H.ConsiderationofapprovingarequestforextensionofConditionalUsePermitfor
PlannedUnitDevelopmentforamulti-tenantcommercialdevelopmentinaB-3
(HighwayBusiness)District.Applicant:Cornerstone/DOJOLLC
I.ConsiderationofapprovingarequestforextensionofaConditionalUsePermitfora
BankFacilitywithDrive-ThroughFacility,JointParkingandJointAccess.
Applicant:BroadwayMarketInvestors,LLC
J.ConsiderationofapprovingrequestfromMonticelloFireReliefAssociationtokeep
pensionamountsatthesamelevel
K.Considerationofadjustingthequarterlywaterbillingformeteredirrigation
systems
L.ConsiderationofauthorizingadvertisementforanInterntoassistwithGISinventory
ofCitystreetlightingsystemtobefundedfromelectricsurchargerevenue
M.ConsiderationofauthorizingfinalmanagementagreementbetweenHBCand
FiberNet/CityofMonticello
N.ConsiderationofauthorizinghiringatemporaryInternfortheFinanceDepartment
6.Considerationofitemsremovedfromtheconsentagendafordiscussion.
7.PublicHearing–ConsiderationofapprovingvacationofMapleStreetadjacenttothe
MississippiRiverperpetitionofabuttinglandowners
8.PublicHearing–ConsiderationofapprovingOrdinance#517amendingthe2010Fee
Schedule
9.ConsiderationofaddingsidewalksnowremovalfromHighway25fromMississippi
RivertoI-94intothe“City-MaintainedSidewalks”sectionoftheSnow
Plowing/RemovalPolicy
10.Considerationofamendingcontractforpoliceservicein2011
11.AddedItems
12.ApprovepaymentofbillsforAugust9th
13.Adjournment
CityCouncilAgenda:08/09/10
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5A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
NameTitleDepartmentHireDateClass
VeronicaYeGuestService2MCC7/20/10PT
AnthonyFrancoClimbingWallAttendantMCC7/20/10PT
DeborahMartinCustomerCareSupportFNM7/21/10Temp
BrandonEversLiquorStoreClerkLiquorStore7/20PT
BrysonBushnellClimbingWallAttendantMCC7/27PT
NameReasonDepartmentLastDayClass
SamNorlinVoluntaryMCC7/13PT
AmandaHeadleyVoluntaryMCC6/30PT
BrandonEversVoluntaryLiquorStore7/24PT
NEWEMPLOYEES
TERMINATINGEMPLOYEES
5AHire&Departuresworksheet:8/7/2010
CityCouncilAgenda:08/09/10
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5B.ConsiderationofadoptingResolution#2010-52toacceptcontributionsforanMCC
softballtournamentheldinJulyandfortheFireDepartmentforfireprevention
education (CS,KB)
A.REFERENCEANDBACKGROUND:
TheMonticelloCommunityCenterhasreceivedthefollowingdonationstobeusedas
sponsorshipsforasoftballtournamentheldJuly17-18,2010.
Steele’s-$50
Hawk’sSportsBar&Grill-$100
BigLakeSpine&Sport-$50
TheMonticelloFireDepartmentreceivedadonationof$50fromWestMetrotobeused
foreducationmaterialsrelatedtofireprevention.Asrequiredbystatestatute,inorderto
acceptthedonations,theCityCouncilneedstoadoptaresolutionspecifyingtheamountof
thedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
ResolutionNo.2010-52
CITYOFMONTICELLO
RESOLUTIONNO.2010-52
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoacceptcontributionsof
realandpersonalpropertypursuanttoMinnesotaStatutesSections465.03and465.04forthe
benefitofitscitizensandisspecificallyauthorizedtomaintainsuchpropertyforthebenefitofits
citizensinaccordancewiththetermsprescribedbythedonor.Saidgiftsmaybelimitedunder
provisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
Steele’sCash$50
Hawk’sSportsBar&GrillCash$100
BigLakeSpine&SportCash$50
WestMetroCash$50
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishingfacilities,
operationsorprogramswithinthecity’sjurisdictioneitheraloneorincooperationwithothers,as
allowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityofMonticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythedonor.This
mayentailreimbursingorallocatingthemoneytoanotherentitythatwillutilize
thefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
Steele’sMonticelloCommunityCenterSponsorballtournament
Hawk’sSportsBar&GrillMonticelloCommunityCenterSponsorballtournament
BigLakeSpine&SportMonticelloCommunityCenterSponsorballtournament
WestMetroMonticelloFireDeptFirepreventioneducation
ADOPTEDBY theCityCouncilofMonticellothis9thdayofAugust,2010.
______________________________
ATTEST:ClintHerbst,Mayor
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:08/09/10
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5C.Considerationofappointingadditionalelectionjudgesforthe2010elections (CS)
A.REFERENCEANDBACKGROUND:
OnJune28,CityCouncilapprovedtheappointmentofanumberofelectionjudgesto
serveatprimaryandgeneralelectionsandwithabsenteevoting.Sincethattime,we
receivedseveralmoreapplicationsfromMonticelloresidentsthatareinterestedin
servingasajudgeandhaveattendedelectionjudgetraining.
Councilisaskedtoapprovethefollowingindividualstoaddtotherosterofelection
judges:
AlBienias–1319PrairieCreekLane
TroyBondhus–3RiversideCircle
MaryLenzen–220FrontStreet
CarolNorling–9237GoodrichDrive
DianeWefel–4561CobblestoneCourt
A1.BudgetImpact:Electionjudgecompensationisincludedinthe2010budget.
A2.StaffWorkloadImpact:None.
B.ALTERNATIVEACTIONS:
1.Motiontoappointadditional2010electionjudgesaslisted.
2.Motiontodenyappointmentofextraelectionjudges.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Theseresidentsareinterestedinservingandhave
alreadyattendedtraining,makingthemgoodcandidatesforelectionjudges.Theywillbe
assignedshiftsatboththePrimaryandGeneralelection.
D.SUPPORTINGDATA:
none
CouncilAgenda:8/09/10
1
5D.Considerationofapprovingapplicationsforatemporary2-dayliquorlicenseanda
charitablegamblingpermitfortheChurchofStHenry’sfallfestivalonSeptember
18-19,2010 (CS)
A.REFERENCEANDBACKGROUND:
TheChurchofStHenryisrequestingapprovalofanapplicationforatemporaryon-sale
liquorlicenseinconjunctionwiththeirannualFallFestivaleventonSeptember18-19,
2010.Inaddition,theyarerequestingapprovalofanapplicationforacharitable
gamblingpermitforbingo,rafflesandpull-tabsinconjunctionwiththeFallFestival.
Theactivitieswilltakeplaceonthechurchparkinglotandgrounds.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:MinimalstafftimetoprocessapplicationwithState
AlcoholandGamblingDivisionforapproval.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheapplicationsforatemporary2-dayliquorlicenseand
charitablegamblingpermitfortheChurchofStHenry’sFallFestivalon
September18-19,2010.
2.Donotapprovetheapplicationsfortemporaryliquorlicenseandcharitable
gamblingpermit.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1forapprovaloftheapplications.
D.SUPPORTINGDATA:
Applicationfortemporaryliquorlicense
Applicationforcharitablegamblingpermit
CityCouncilAgenda:8/09/10
1
5E.ConsiderationofapprovinganamendmenttoaConditionalUsePermit(CUP)to
allowjointparkingforacommercialrestaurantuse.Applicant:Warnert
Development (NAC)
A.REFERENCEANDBACKGROUND:
ThePlanningCommissionheldapublichearingforthisrequestonAugust3rd,
2010.ThePlanningCommissionunanimouslyrecommendedapprovalofthe
amendmentrequestina4-0vote.
TheCommissiondidrequestthatbuildingelevationplansbebroughtbacktothe
PlanningCommissionforreviewoncethefinalfinishmaterialsforthebuilding
remodelaredetermined.ItwasnotedbyPlannerSteveGrittmanthat,becausethe
CUPrelatesdirectlytoparking,theCity’sabilitytodirectspecificmaterials
requirementsoutsideofcoderegulationsislimited.
Therewasnopubliccommentontheitem.
TheapplicanthasrequestedaConditionalUsePermitAmendmenttoallowjointparking
foranapproximately5,000squarefootPizzaRanchRestaurant,whichisproposedto
occupyaportionofanexisting17,297squarefootretailshoppingcenterlocatedsouthof
ChelseaRoadbetweenHighway25andCedarStreet.
Thebuildinginwhichtherestaurantistobelocatedwaspartofatwobuilding/lotretail
commercialdevelopmentapprovedbytheCityin2006underaconditionalusepermitfor
drivethroughfacilityandcrossparking/access.Thesubjectbuilding(BuildingB)was
constructedaspartofthedevelopment’sfirstphaseandoccupiesthesouthernportionof
theproperty.Thesecondretailbuilding(BuildingAtothenorth)hasyettobe
constructed.Therestaurantisproposingtooccupythenorthern-mostportionofBuilding
B,andwillconstructadditionalparkingtoaccommodateitsproposeduse.
ThepropertyiszonedB-4,RegionalBusinessDistrictwhichlists“restaurants”asa
permitteduse.
ANALYSIS
Parking.AspartofthepreviousCUPreview,thefollowingoff-streetparkingsupply
analysiswasconducted.
RequiredSpacesProposedSpacesDifference
BuildingA6676+10
BuildingB7862-16
Totalforsite144138-6
Note:TherestaurantisproposedtooccupyaportionofBuildingB.
CityCouncilAgenda-8/09/10
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Asnotedabove,BuildingB(inwhichtherestaurantisproposed)iscurrentlydeficientin
regardtoitsprovidedoff-streetparkingsupply.Moreover,theoriginalparkingsupply
analysispresumedretailuseofthebuildingnowtobeoccupiedbyPizzaRanch.
Restaurantsgenerateasignificantlyhigherlevelofparkingdemandthangeneralretail.
Thenewplansnowshow11,943squarefeetofretailinBuildingB,and5,000squarefeet
forthePizzaRanchrestaurant.TheRetailparkingrequirementwouldbe1spaceper200
squarefeetofnetarea(90%ofgrossarea),resultinginarequirementof54spaces.For
therestaurant,therequirementisonespaceper40squarefeetofdiningarea,andone
spaceper80squarefeetofkitchenarea.Planningstaffhasestimatedthediningareato
comprise2,100squarefeet.Kitchenareahasbeenestimatedat2,270squarefeet,
excludingthewalk-incoolerareaattherearofthebuilding).Wehavealsocountedthe
buffetservingareasatthekitchenstandard,ratherthanthediningstandard,leaving
corridorandotherspaceof630squarefeetoutoftheequation.Theparkingrequirement
forthe216seatrestaurantthuscalculatestobe81spaces.
Asconfigured,theparkingrequirementforBuildingBwouldbe135spacesfortheretail
andrestaurant.Theparkingsupplyonthisparcelisproposedtototal79spaces.Tomeet
theparkingdemandforBuildingB,theapplicantswouldneedtoconstruct56additional
parkingspacesonthefuturephaselot(siteofBuildingA).
TherevisedsiteplanshowingareconfiguredBuildingAillustratesabuildingof8,285
squarefeetonaparcelwith118parkingspaces.Ofthosespaces,37wouldbededicated
toBuildingA,leavingasurplusof81parkingspaces.Fiftysixspacesneedtobe
allocatedtoPizzaRanch’sdemand,meaningthatthetwoparcelstogethercouldeasily
accommodatetheincreaseddemandcreatedbythePizzaRanch,withapotentialsurplus
(underfulldevelopment)of25parkingspaces.
Providedthatatleast56spacesontheBuildingAparcelareconstructedwiththePizza
Ranchproject,thereshouldbenoissuerelatedtoparkingsupplynoworatthetimeof
futuresecondphaseretaildevelopment.Theapplicants’plansshowaparkinglot
constructionareaonthefuturelotadding71spaces,easilymeetingthedemandgenerated
bytherestaurantatthecurrenttime.
Aspartoftheoriginalapplicationreview,itwasdeterminedthatparkingstallanddrive
aisledimensionsmettheminimumrequirementsoftheCode.
Setbacks.Aspreviouslyindicated,therestaurantisproposedtooccupyaportionofthe
existingretailbuilding.Inconjunctionwiththerestaurant’soccupationoftheexisting
retailcenterspace,threerelativelyminorstructurealterationsareproposedaslisted
below:
1.Acarryoutentranceandassociatedvestibuleisproposedonthenorthsideofthe
building.
2.Acooler/storageareaisproposedintheeastsideofthebuilding.
CityCouncilAgenda-8/09/10
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3.Acanopyisproposedalongaportionofthenorthfaçadeandentirewestfaçade.
Eachoftheprecedingstructureadditionswillextendapproximately8feetbeyondthe
existingbuildingline.WhiletheB-4Districtdoesnotimposeanybuildingsetback
requirements,itisimportantthatafindingbemadethatsuchexpansions/additionswill
notadverselyimpactsitecirculation,parkingetc.Asshownonthesubmittedsiteplan,
parkinglotdriveaislesandspaceshavebeenadjustedtoaccommodatetheproposed
buildingadditions.Inthisregard,theproposedbuildingmodificationsareconsidered
acceptable.
TruckCirculationandLoading.Nochangestothesiteareproposedinregardtotruck
circulationandloading.Truckswillcontinuetoutilizetheone-waydriveaisleonthe
eastsideoftheproperty(alongCedarStreet).
BuildingFinishes.Asshownonthesubmittedbuildingelevations,theexteriorofthat
portionof“BuildingB”devotedtotherestaurantuseistoberefinished.Thenorthand
westsidesofthebuildingaretobefinishedinacombinationofglass,manufactured
stoneandhorizontalandverticalsiding(brownincolor).Wallsignageisalsoproposed
onthenorthandwestfacades.Theeastbuildingfaçade(alongCedarStreet)istobe
finishedinverticalsidingwithvariedpatternstoaddvisualinterest.Thesubmitted
buildingelevationsshouldbemodifiedtospecifyfinishmaterials.
Landscaping.Thesubmittedlandscapeplancallsforavarietyofplantingsuponthe
subjectproperty,alongboththeperimeterofthesite(s)andindividualbuildings.
AspartoftheoriginalCUP,itwasstipulatedthatthepreviouslysubmittedlandscape
planneededtoberevisedtoincludeadditionaltreesandshrubsattheperimeterofthe
buildingsandsitetomeetcoderequirements(32trees).
Accordingtothesubmittedlandscapeplan,thefollowingplantquantitieshavebeen
proposed:
Phase1(BuildingB)Phase2(BuildingA)
Trees2012
Shrubs3659
Total5671
Asdemonstratedabove,theproposedplantquantitiesexceedtheminimumrequirements
oftheoriginalPUDapproval.
AsaconditionofCUPapproval,alllandscapingareasshouldbeirrigatedandaminimum
oneyearlandscapingguaranteeshouldbeprovided.
Signage.Nochangestothepreviouslyapprovedsignplanhavebeenrequestedbythe
applicant.
CityCouncilAgenda-8/09/10
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TrashEnclosure/Handling.Nochangestothelocationofthetrashhandlingenclosures
(ontheeastsideofthe“BuildingsAandB”)havebeenproposed.
Lighting.Ithasnotbeenindicatedifanychangestothepreviouslysubmitted
photometriclightingplanhavebeenproposed.Ifanychangesareproposed,particularly
intheareaofthepreviouslyproposeddrive-throughlane,theyshouldbeidentifiedona
revisedphotometricplan.AsaconditionofCUPapproval,thephotometricplanwillbe
subjecttothereviewandapprovaloftheBuildingOfficialforconformancetotheZoning
Ordinancelightingrequirements.
Grading,Drainage,andUtilities.Issuesrelatedtograding,drainage,andutilitiesshould
besubjecttothereviewandcommentoftheCityEngineer.Specificcommentshouldbe
providedinregardtostormwaterdrainageissuesassociatedwiththejointparkingarea
(northoftherestaurant).TheCityEngineerhasprovidedthefollowingpreliminary
reviewcommentsthatshouldbeincorporatedintothePlanningCommission’s
recommendationbyreference:
Sheet3of9-Addthefollowingtexttotheendofnote8:"...and
shallcomplywiththecurrenteditionoftheCityofMonticello's
StandardSpecificationsforStreetandUtilityConstruction."
Sheet4of9-AddinletprotectiontothesecondCBatthelow
pointonthewestsideofCedarStreet.
Sheet5of9-AddinformationforCityEngineertobottomlineof
contactinformationtable.
Sheet9of9-Replacetheconstructionentrancedetailwiththe
CityofMonticello'sstandarddetailforrockconstruction
entrances.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:None.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsalternative1below.
1.MotiontoapprovetheConditionalUsePermit,basedonafindingthatthe
proposedplanisconsistentwiththerequirementsoftheZoningOrdinance.This
motionshouldbemadecontingentoncompliancewiththeconditionslistedin
ExhibitZ.
2.MotiontodenytheConditionalUsePermit,basedonafindingthattheproposed
usesareinconsistentwiththeintentandrequirementsoftheZoningOrdinance.
CityCouncilAgenda-8/09/10
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C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1forapprovalofthePUDAmendmentbasedonthe
commentsprovidedinthisreport.
D.SUPPORTINGDATA:
ExhibitA:SitePlan
ExhibitB:SitePlanDetail
ExhibitC:FloorPlan
ExhibitD:LandscapePlan
ExhibitE:ConstructionPlans,including:
RemovalPlan
PavingPlan
SWPPP/ErosionControlPlan
ExhibitF:BuildingElevations
ExhibitZ:ConditionsofApproval
Draft Only
DATE:
BRH
PROJ. NO.
A-1
1/12/10
I hereby certify that this plan,
specification, or report was prepared
by me or under my direct supervision
and that I am a duly Licensed Architect
under the laws of the State of
MINNESOTA.
REVISIONS
__________________________________
Signature :
Reg. No. :
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FINISHED FLOOR ELEVATION: 962.0
208.25 S 87° 57' 22" W
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12'-0" PARKING
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EXISTINGRETAIL
11943 SF
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PHASE I
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PYLON SIGNLOCATION
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PROPOSED
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PARKING SCHEDULE
EXISTING RETAIL -
90 % OF 1 STALL/ 200 SQ. FT.
11943 SQ. FT. = 54 STALLS
TOTAL = 54 STALLS
PROPOSED RESTAURANT -
1 STALL/ 40 SQ. FT. OF DINING/BAR
+
1 STALL/ 80 SQ. FT. OF KITCHEN
4000 SQ. FT. DINING/BAR = 100 STALLS
1000 SQ. FT. KITHEN
= 12.5 STALLS
TOTAL = 113 STALLS
FUTURE RETAIL -
90 % 1 STALL/ 200 SQ. FT.
8285 SQ. FT. = 38 STALLS
TOTAL = 38 STALLS
TOTAL PARKING STALLS REQUIRED = 205
TOTAL PARKING STALLS SHOWN = 197
Draft Only
Draft Only
Draft Only
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Draft Only
Draft Only
Draft Only
Draft Only
Draft Only
Draft Only
Draft Only
ExhibitZ:ConditionsofApproval
PizzaRanch–WarnertRetail
1.Atleast56parkingspacesonthenorth,Phase2siteareconstructedatthetimeofthe
PizzaRanchconstruction.
2.Theuseandassociatedbusinesshoursof“BuildingA”beexaminedatthetime
developmenttoensureanadequateoff-streetparkingsupply(fortheentiredevelopment).
3.Anagreementbeexecutedbythepartiesinvolvedinthecrossparkingandcrossaccess
arrangement.SuchagreementshallbesubjecttoreviewandapprovalbytheCity
Attorney,filedwiththeCityandrecordedwiththeCounty.
4.Thesubmittedbuildingelevationsbemodifiedtospecifyfinishmaterials.
5.Thefollowinglandscaping-relatedconditionsbesatisfied:
A.Alllandscapingareasshallbeirrigated.
B.Aminimumoneyearlandscapingguaranteeshallbeprovided.
6.SitesignagecomplywiththeconditionsofpreviousCityapprovals.
7.Ifanychangestothepreviouslyapprovedphotometriclightingplanareproposed,
particularlyintheareaofthepreviouslyproposeddrive-throughlane,thechangesbe
documentedupononarevisedphotometricplan.Suchrevisedphotometricplan(if
necessary)willbesubjecttothereviewandapprovaloftheBuildingOfficialfor
conformancetothezoningordinancelightingrequirements.
8.Issuesrelatedtograding,drainage,erosioncontrol,andutilitiesaresubjecttothereview
andapprovaloftheCityEngineer,includingthepreliminarycommentsidentifiedinthis
report.
CityCouncilAgenda:08/09/10
1
5F.ConsiderationofapprovingarequestforRezoningfromB-4toI-1A,
adoptingOrdinance#518amendingthezoningtextfortheI-1Adistrict,and
approvingaConditionalUsePermitforAutoandTruckRepairMajor.
Applicants:HoglundBus&EquipmentandHoglundBodyandEquipment.
(NAC/AS)
A.REFERENCEANDBACKGROUND:
ThePlanningCommissionreviewedthisiteminapublichearingonAugust
3rd,2010.ThePlanningCommissionunanimouslyapprovedeachofthe
threerecommendedrequestsinaseriesof4-0votes.Therewasnopublic
commentontheitem.
Intheirdecision,theCommissionersstatedbelievedthatretainingthe
industrialdesignationwasappropriate,especiallygiventheproperty’s
designationintheComprehensivePlanasPlacestoWork.Theyalso
discussedtheproposedamendmentlanguagefortheI-1Aintermsofuse
impacts.Staffconfirmedthattheproposedchanges,whichremovebus
terminalsandmaintenancegaragesasapermittedusefortheI-1A,while
allowingforauto/largevehiclerepairunderaconditionalusepermit,are
consistentwiththeindustrialzoningingeneral.Additionally,theconditional
usepermitlanguageiswrittentosetahigherstandardthanthatfortheI-1
orI-2,whichisinlinewiththegoalsfortheI-1Adesignation.
ThePlanningCommissiondidrequestthatstaffreviewthesignproposedin
additionaldetail.Althoughtheheightandareaareappropriategiventhe
property’slocationintheFreewayBonusDistrict,theCommissionwantedto
ensurethatanyprovisionsrelatedtomaterialsareincompliance.
Theapplicantsareseekingtoestablisharepairfacilityinanexistingbuildingat
307ChelseaRoadonthenorthsideoftheroadway.TheparceliszonedB-4,
whichwasaresultoftherezoningoftheMillsFleetFarmforcommercialuses.
Therezoningthatispartofthisapplicationisintendedtocorrectthatzoning
actionandrestorethisparceltoitsintendedindustrialclassification,andproperly
zonethesubdividedMillsFleetFarmlotonthenorthsideofChelseaRoad.
Apartoftheanalysisbelowincludesanexaminationastotheboundarybetween
industrialandcommerciallandusesalongChelseaRoadinthisareaoftheCity.
Oncetheappropriatezoningdesignationischosen,theapplicantfurtherintendsto
properlyestablishtheuseinthezoningdistrict(presumablyasaConditional
Use),andthentoprocessaCUPfortheactivity.
Theapplicantsdescribetheactivityas“BodyRepairandPainting,Sandblasting,
andCustomerFabricationforallmakesofvehicles”.Itisexpectedthatwill
includeprimarilybusesandtrucks,althoughautomobilescouldconceivablyfit
CityCouncilAgenda-08/09/10
2
intothisdescription.
ANALYSIS
Rezoning
Somequestionexistsinregardtothemostappropriatezoningforthesubject
property.Ofspecificquestioniswhetherornotacommercialorindustrialzoning
designationismostappropriate.Inconsiderationofthismatter,thefollowing
shouldbenoted:
ComprehensivePlan.Thesubjectsiteisguided(bytheComprehensivePlan)as
“aplacetowork”.Asthereferenceimplies,suchdesignationisintendedto
accommodateuseswhichareprimarilyplacestoworkratherthanshop.The
presentB-4zoningdesignationisprimarilyaretailcommercialdistrictintended
todrawcustomersonaregionalscale.Itcouldbearguedthatthesubjectsite’s
presentB-4zoningdesignationisinconsistentwithitsdirectedlanduse.
Propertiestotheeastofthesubjectsite(includingthefutureMillsFleetFarm
conveniencegasstation)areguidedas“placestoshop”.Appropriately,such
propertieswouldbeexpectedtoholdB-4,RegionalBusinesszoningdesignations.
I-1ADistrict.Thesubjectsiteisborderedonthewestbypropertiesguidedas
“placestowork”.SuchpropertiesareappropriatelyzonedI-1Azoning(to
implementtheirguideduse).Incontrast,propertiestotheeastofthesubjectsite
areguidedas”placestoshop”andholdB-4zoningdesignations.Inthisregard,
thesubjectsiteservesasatransitionpointbetween“placestoshop”and“places
towork”.ArezoningofthesitefromB-4toI-1Awouldre-establishaconsistent
zoningpatternwestofthesubjectsiteandpossiblyresolveanexisting
ComprehensivePlaninconsistency.
Accordingtotheordinance,thepurposeoftheI-1A,LightIndustrialDistrictisto
providefortheestablishmentoflimitedlightindustrialbusinessoffices,limited
lightmanufacturing,wholesaleshowroomsandrelatedusesinanenvironment
whichprovidesahighlevelofamenities,includinglandscaping,preservationof
naturalfeatures,architecturalcontrols,andotherfeatures.
WhiletheproposedI-IADistrictdoesnotpresentlymakeaspecificallowancefor
“majorautomobileandtruckrepair”,itisbelievedtheproposedusehassimilar
characteristics(inregardtoimpacts)aslightmanufacturinguseswhichare
allowed.
Alsotobenotedisthattheapplicantswishtooccupyanexisting33,000square
footbuildingwhichwasoriginallydesignedtoaccommodatealightindustrial
user.Inthisregard,thesitelayout,off-streetparkingsupply,loadingareaand
buildingtypeallarecharacteristicofalightindustrial,ratherthancommercial,
use.Conversionofthesiteandbuildingtoa“placetoshop”wouldlikelybe
problematic.
CityCouncilAgenda-08/09/10
3
Basedontheprecedinganalysis,itistheopinionofstaffthattheI-1A,Light
Industrialzoningdesignationismostappropriateforthesubjectproperty.
TheI-1,LightIndustrialdesignationwouldalsomeetthe“placestowork”
designation,andwouldincludemanyofthecharacteristicsforlanduseonthis
site.StaffexaminedthepossibilityofI-1asanalternativeforthisuse.However,
I-1Aisbeingrecommendedfortwoprimaryreasons.First,theI-1ADistrictwas
establishedtoprovideforindustrialusessimilartotheI-1,butonsitesrequiring
higher-levelsitedevelopmentinareasofmorevisibilityorexposure.Theparcel
inquestionisonesuchparcel,withexposurebothtoI-94andChelseaRoad,a
majorcollectorbetweenCounty18andTH25.Second,industrialzoningtothe
westandsouthalsoutilizestheI-1Adesignation.Thus,anI-1Adesignationon
thesubjectparcelwouldbemostconsistentwiththeadjoiningparcelzoning.
TextAmendment
TheI-IA,LightIndustrialdistrictdoesnotpresentlymakeanallowanceforthe
repairoftrucksorautomobiles.Busterminalsandmaintenancegarages(as
accessoryactivities)arepermitted usesintheI-1A,aswellasintheI-1district.
AlsointheI-1district,bothMajorAutomobileRepairandTruck/Heavy
EquipmentRepairarelistedasConditionalUses.Finally,TruckingandTruck
ServiceisallowedintheB-3DistrictasanInterimUse.IntheB-4district(the
currentzoning),onlyminorautomobilerepairisallowedbyConditionalUse
Permit.
Asaresult,anordinanceamendmenttothedistrictprovisionsisrecommendedto
provideamoreappropriateandconsistenttransitionbetweenthesetypesofuses.
TherecommendedordinanceamendmentwouldestablishMajorAutomobile
RepairandTruck/HeavyEquipmentRepairuseasaconditionaluse.Asa
companionrecommendation,itwouldbeappropriatetoremovebusterminalsand
maintenancegaragesfromtheI-1A,leavingthemmoreappropriatelyrestrictedto
theI-1District.
Thefollowinglistofconditionswouldberecommendedforinclusionundera
CUPandaretakengenerallyfromtheconditionscurrentlyappliedtomajor
automobileandtruckrepairintheI-1zoningdistrict.
Bus,majorautomobile,truck,andheavyequipmentrepairprovidedthat:
1.Theentiresiteotherthanthattakenupbyabuilding,structure,or
plantingsshallbesurfacedwithamaterialtocontroldustand
drainagewhichissubjecttotheapprovaloftheCityEngineer.
2.AdrainagesystemsubjecttotheapprovaloftheCityEngineer
shallbeinstalled.
CityCouncilAgenda-08/09/10
4
3.Thelightingshallbeaccomplishedinsuchawayastohaveno
directsourceoflightvisiblefromadjacentlandinresidentialuse
orfromthepublicright-of-wayandshallbeincompliancewith
Chapter3,Section2[H],ofthisordinance.
4.Attheboundariesofaresidentialdistrict,astripofnotlessthan
five(5)feetshallbelandscapedandscreenedincompliancewith
Chapter3,Section7[G],ofthisordinance.
5.Parkingorcarmagazinestoragespaceshallbescreenedfromviewof
abuttingresidentialdistrictsincompliancewithChapter3,Section2[G],
ofthisordinance.
6.Allsigningandinformationalorvisualcommunicationdevices
shallbeminimizedandshallbeincompliancewithChapter3,
Section9,ofthisordinance.
7.Provisionsaremadetocontrolandreducenoise.
8.TheprovisionsofChapter22ofthisordinanceareconsideredand
satisfactorilymet.
10.Anyoutdoorstorageofvehiclesawaitingrepairorpick-upshallbe
containedwithinanenclosure,andshallbescreenedandlandscapedto
meettherequirementsandintentoftheI-1Azoningdistrict.
ConditionalUsePermit
Setbacks.Asshownbelow,theexistingbuildingmeetsapplicableI-1ADistrict
setbackrequirements:
RequiredExisting
FrontYard 55feet120feet
SideYard 30feet30feet
RearYard 40feet125feet
Parking.Whilethesubmittedsiteplanidentifiesanoff-streetparking“area”
uponthesubjectproperty,individualparkingstallshavenotbeendelineated.As
aconditionofCUPapproval,thesiteplanshouldberevisedtoillustratealloff-
streetparkingstallsincludingthosededicatedforusebythedisabled.
Loading.Itappearsaloadingareaexistsonthewestsideofthebuildingandthat
serviceactivities(i.e.trashhanding)occuronthenorthsideofthebuilding.Asa
conditionofCUPapprovalhowever,proposedloadingareasshouldbespecified
onthesiteplan.Anyloadingdockareaproposedinthefutureshouldbescreened
CityCouncilAgenda-08/09/10
5
fromviewofadjacentrights-of-way.Theapplicantswillbeinstallinglarger
overheaddoors;theseimmediateimprovementswillnotbeloadingdocks.
Landscaping.Todate,alandscapingplanhasnotbeensubmitted.Asa
conditionofCUPapproval,alandscapeplanillustratingthelocation,varietyand
sizeofallsiteplantingsshouldbeprovidedrelativetoanyoutdoorstoragearea.
SuchplanshallbesubjecttoreviewandapprovalbytheCity.
Signage.Theapplicantswishtoerecta180squarefootbusinessonthenorth
sideofexistingbuilding.Thesignwouldmeasure25feetinheight.Inaddition
tothefreestandingsign,a64squarefootwallsignhasbeenproposedonthe
building’ssouthfaçade.
Accordingtotheordinance,themaximumallowedsignageonthepropertymay
notexceed15percentofthetotalbuildingfaçadefrontingnotmorethantwo
publicstreets.SincethepropertyisintheFreewayBonusDistrictfor
freestandingsigns,theproposedpylonsignisconsistentwiththesignordinance
regulations.
Thenorthandsouthfacadesofthebuilding(facingChelseaRoadandInterstate
94)measureacombined4,992squarefeet.Thus,atotalof748squarefeetof
signagearealloweduponthesubjectsite.Obviously,theproposed244square
feetofsignageiswellwithinmaximumarearequirements.
AsaconditionofCUPapproval,thefreestandingsignlocationshouldbedepicted
uponthesiteplan.Staffwillalsoreviewtheproposedsignmaterialsfor
consistencywithcode,asrequestedbythePlanningCommisison.
BuildingDesign.Theexistingbuildinginquestionmeasures33,463squarefeet
insizeandmeasures24feetinheight.Thebuildingisconstructedofpre-cast
concretepanelswithanentranceonthesouth(alongChelseaRoad).The
buildingfinishmaterialispermissibleintheapplicableI-1Azoningdistrict.
Whileitisbelievednoexteriormodificationstothebuildingareproposed,this
shouldbeconfirmedbytheapplicant.
Trash.Thehandlingoftrashandrecycledmaterials(including,butnotlimitedto
automobile/truckrepairactivities)hasnotbeenaddressed.AsaconditionofCUP
approval,thisshouldbeaddressedbytheapplicant.
Grading,Drainage,andUtilities.Ithasnotbeenindicatedwhetheranysite
modificationsareproposedwhichmayimpactsitedrainage.Asaconditionof
CUPapproval,theCityEngineershouldprovidecommentandrecommendation
inregardtograding,drainageandutilities.
OutdoorStorage.Theapplicantsindicateintheirletterthat“vehiclesbeing
CityCouncilAgenda-08/09/10
6
workedonwithbestoredinsidethebuilding,aswellastheonthepavementnear
thefreeway”.Asnotedpreviously,theI-1Adistrictwasestablishedforhigher
levelsofsiteandbuildingimprovements.Assuch,thestaff’srecommended
allowanceforanyoutdoorstorageincludesarequirementforscreeningand
landscaping.Ifthisclauseisadoptedwiththeamendmentandoutdoorstorageis
allowed,aspartofthisapplicationapproval,theapplicantswillneedtodefinethe
natureoftheirenclosureandlandscapescreening.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:None.
B.ALTERNATIVEACTIONS:
ForDecision1,thePlanningCommissionunanimouslyrecommends
alterative1below.
Decision1:RegardingtherezoningofthesubjectsitefromB-4,Regional
BusinesstoI-1A,LightIndustrial,theCityhasthefollowingoptions:
1.MotiontoapprovetherezoningofthepropertytoI-1A,basedona
findingthattheactionisconsistentwiththelandusedirectivesofthe
City’sComprehensivePlanandthatthecurrentB-4zoning
designationwasappliedinerror.
2.Motiontoapprovearezoningtoadifferentzoningdistrict,suchasI-1,
basedonfindingstobeidentifiedatthepublichearing.
3.Motiontodenytherezoning,basedonafindingthattheproposeduse
isnotcompatiblewithplannedcommercialuseseastofthesubject
site.
InregardtoDecision2,thePlanningCommissionunanimouslyrecommends
alterative1below.
Decision2:RegardinganamendmenttotheI-1ADistrictestablishing“Bus,
MajorAutomobile,Truck,andHeavyEquipmentRepair”asaconditionaluse,
withaconcurrentdeletionofbusterminalandmaintenancegaragefromtheI-1A
District,theCityhasthefollowingoptions.
1.MotiontoadoptOrdinance#518amendingthezoningtextfortheI-
1Adistrict,basedonafindingthattheamendmentisconsistentwith
theintentandpurposeoftheI-1ADistrict,andthattheusewouldbe
consistentandcomplementarytosimilarlightindustrialuses.
CityCouncilAgenda-08/09/10
7
2.Motiontodenytheadoption,basedonafindingthattheproposeduse
isnotconsistentwiththeintentoftheI-1Azoningdistrict.
ForDecision3,thePlanningCommissionunanimouslyrecommends
alterative3below.
Decision3:RegardingaConditionalUsePermitfor“Bus,MajorAutomobile,
Truck,andHeavyEquipmentRepair”intheI-1ADistrict,theCityhasthe
followingoptions:
1.MotiontoapprovetheCUPwithconditionsasnoted,basedona
findingthattheproposedusewillmeettheconditionsofthezoning
ordinanceandwillbeconsistentwiththeintentoftheI-1ADistrict
andtheComprehensivePlan.
2.MotiontodenytheCUP,basedonafindingthattheproposalforthe
usecannotmeettheconditionsofthezoningordinance.
C.STAFFRECOMMENDATION:
HoglundBodyandEquipmentwishestoestablishabusandtruckrepairfacility
withinanexistingbuildingoriginallydesignedforlightindustrialuse.
Consideringthatthesubjectsiteisguidedforindustrialuse(a“PlacetoWork”),
isborderedonthewestbysimilarintensityuses,thatpreviousformalactionby
theCouncildesignatedthispropertyasindustrial,andthattheexistingB-4zoning
designationwasappliedinerror,Staffrecommendsapprovaloftherezoning.
Additionally,asbusmaintenance/repairisapermitteduseintheI-1ADistrict,
staffrecommendsapprovaloftextamendmentonthebasisofprovidingamore
appropriatetransitioninusesbetweendistricts.Therezoningofthesubject
property(fromB-4toI-1A)andthetextamendment(toestablish“major
automobileandtruckrepair”asaconditionaluseintheI-1ADistrict)must
precedeactionoftheconditionalusepermit.
Inregardtotheconditionalusepermit,theapplicantswillneedtoprovidea
greaterlevelofdetailasrelatedtooutdoorstoragecompliance.Shouldthe
PlanningCommissionwishtorecommendapprovaloftheCUP,itis
recommendedthatsuchapprovalbecontingentuponthefulfillmentofthe
conditionsoutlinedinExhibitZ,andthattheapplicantisgivenadeadlineto
submitthedocumentation,suchaspriortoCityCouncilconsideration.
D.SUPPORTINGDATA:
OrdinanceAmendment#518
SiteLocationMap
CityCouncilAgenda-08/09/10
8
ApplicantLetter
SignPlan
BuildingElevation
SitePlan/Survey
ZoningMap–Existing(March)
ZoningMap–Proposed(July2010)
I-1AZoningDistrictRegulations
I-1ZoningDistrictRegulations
ExhibitZ-ConditionsofApproval
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ORDINANCENO.518
AMENDINGSECTION15A-4OFTHEMONTICELLOCITYCODE,KNOWNASTHE
ZONINGORDINANCE,BYPROVIDINGFORBUS,MAJORAUTOMOBILE,TRUCK,
ANDHEAVYEQUIPMENTREPAIRASACONDITIONALUSEINTHEI-1ADISTRICT
TheCityCounciloftheCityofMonticelloherebyordains:
Section1.
Section15A-4isherebyamendedtoaddthefollowing:
15A-4[D]Bus,majorautomobile,truck,andheavyequipmentrepairprovidedthat:
1.Theentiresiteotherthanthattakenupbyabuilding,structure,orplantings
shallbesurfacedwithamaterialtocontroldustanddrainagewhichissubjectto
theapprovaloftheCityEngineer.
2.AdrainagesystemsubjecttotheapprovaloftheCityEngineershallbeinstalled.
3.Thelightingshallbeaccomplishedinsuchawayastohavenodirectsourceof
lightvisiblefromadjacentlandinresidentialuseorfromthepublicright-of-way
andshallbeincompliancewithChapter3,Section2[H],ofthisordinance.
4.Attheboundariesofaresidentialdistrict,astripofnotlessthanfive(5)feetshall
belandscapedandscreenedincompliancewithChapter3,Section7[G],ofthis
ordinance.
5.Parkingorcarmagazinestoragespaceshallbescreenedfromviewofabutting
residentialdistrictsincompliancewithChapter3,Section2[G],ofthis
ordinance.
6.Allsigningandinformationalorvisualcommunicationdevicesshallbe
minimizedandshallbeincompliancewithChapter3,Section9,ofthis
ordinance.
7.Provisionsaremadetocontrolandreducenoise.
8.TheprovisionsofChapter22ofthisordinanceareconsideredandsatisfactorily
met.
9.Anyoutdoorstorageofvehiclesawaitingrepairorpick-upshallbecontained
withinanenclosure,andshallbescreenedandlandscapedtomeetthe
requirementsandintentoftheI-1Azoningdistrict.
Section2.
Section15A-2[F]isherebydeleted,andamendedtoreadasfollows:
15A-2[F]Reserved
Section3.
ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageandpublication.
Consideration of a Request for Rezoning from B-4 to I-1A, I-1 or B-3, a Request for Text
Amendment and Request for Conditional Use Permit for Auto and Truck Repair Major
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PZ-R
PZ-M
B1
B2
B3
B4
CCD
I1-A
I1
I2
PS
PUD
CHAPTER 15A
"I-1A" LIGHT INDUSTRIAL DISTRICT
SECTION:
15A-1:Purpose
15A-2:Permitted Uses
15A-3:Permitted Accessory Uses
15A-4:Conditional Uses
15A-5:"I-1A" Design and Site Plan Standards
15A-1:PURPOSE: The purpose of the I-1A, Light Industrial District is to provide for the
establishment of limited light industrial business offices, limited light
manufacturing, wholesale showrooms and related uses in an environment which
provides a high level of amenities, including landscaping, preservation of natural
features, architectural controls, and other features.
(#298, 10/13/97)
15A-2:PERMITTED USES: The following are permitted uses in a I-1A District:
(#298,
10/13/97)
[A]Radio and television
[B]Research laboratories
[C]Trade school
[D]Machine shops
[E]Paint mixing
[F]Bus termina ls and main tenance garage
[G]Warehouses
[H]Laboratories
[I]Essential Services
[J]Government al and publ ic utilit y buildings
[K]Manufacturing, compounding, assembly, or treatment of articles or
merchandise
[L]Manufacture of musical instruments, novelties, and molded rubber
products
[M]Manufacture or assembly of electrical appliances, instruments, and devices
[N]Manufacture of pottery or other similar ceramic products using only
previously
pulverized clay and kilns fired only by electricity or natural gas
[O]Manufacture and repair of electrical signs, advertising structure, light sheet
metal
products, including heating and ventilation equipment
[P]Blacksmith, welding, or other metal shop
[Q]Laundries, carpet, and rug cleaning
MONTICELLO ZONING ORDINANCE
[R]Bottling establishments
[S]Building ma terial sal es and stora ge
[T]Broadcasting antennae, television, and radio
[U]Camera and photographic supplies manufacturing
[V]Cartage and express facilities
[W]Stationery, bookbinding, and other types of manufacturing of paper and
related products but not processing of raw materials for paper production
[X]Dry cleaning establishments and laundries
[Y]Electric light or power generating stations, electrical and electronic
products manufacture, electrical service shops
[Z]Engraving, printing, and publishing
[AA]Jewelry manufacturing
[BB]Medical, dental, and optical laboratories
[CC]Storage or warehousing
[DD]Wholesale business and office establishments
[EE]Commercial/professional offices
[FF]Wholesale showrooms
[GG]Conference centers
[HH]Commercial printing establishments
15A-3:PERMITTED ACCESSORY USES: The following are permitted accessory uses
in a
"I-1A" District:(#298, 10/13/97)
[A]Commercial or business buildings and structures for a use accessory to the
principal use but such use shall not exceed thirty (30) percent of the gross
floor space of the principal use:
1.The parking requirements of Chapter 3, Section 5, are complied
with in full.
2.The off-street loading requirements of Chapter 3, Section 6, are
complied with in full.
15A-4:CONDITIONAL USES: The following are conditional uses in a "I-1A" District:
(Requires a conditional use permit based upon procedures set forth in and
regulated by Chapter 22 of this ordinance.)(#298, 10/13/97)
[A]Open and outdoor storage as an accessory use provided that:
1.The area is fenced and screened from view of neighboring
residential uses or, if abutting a residential district, in compliance
with Chapter 3, Section 2 [G], of this ordinance.
MONTICELLO ZONING ORDINANCE
2.Storage is screened from view from the public right-of-way in
compliance with Chapter 3, Section 2 [G], of this ordinance.
3.Storage area is grassed or surfaced to control dust.
4.All lighting shall be hooded and so directed that the light source
shall not be visible from the public right-of-way or from
neighboring residences and shall be in compliance with Chapter 3,
Section 2 [H], of this ordinance.
5.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[B]Industrial planned unit development as regulated by Chapter 20 of this
ordinance.
[C]Indoor limited retail sales accessory to office/manufacturing uses provided
that:
1.Location:
(a)All sales are conducted in a clearly defined area of the
principal building reserved exclusively for retail sales. Said
sales area must be physically segregated from other
principal activitie s in the bui lding.
(b)The retail sales area must be located on the ground floor of
the princi pal buildi ng.
2.Sales Area. The retail sales activity shall not occupy more than
fifteen (15 ) percent of t he gross flo or area of the building.
3.Access. The building where such use is located is one having
direct access to a collector or arterial level street without the
necessity of using residential streets.
4.Hours. Hours of operation are limited to 8:00 a.m. to 9:00 p.m.
The provisions of this section are considered and satisfactorily met.
15A-5:"I-1A" DESIGN AND SITE PLAN STANDARDS: The following minimum
requirements shall be observed in the "I-1A" District subject to additional
requirements, exceptions, and modifications set forth in this chapter:(#298, 10/13/97)
MONTICELLO ZONING ORDINANCE
[A]Lot Coverage. T here shall b e no minim um or maxi mum lot co verage
requirements in this district.(#298, 10/13/97)
[B]Building Type and Construction and Roof Slope
1.Any exposed metal or fiberglass finish on all buildings shall be
limited to no more than fifty (50) percent of any one wall if it is
coordinated into the architectural design. Any metal finish utilized
in the building shall be aluminum of twenty-six (26) gauge steel,
the roof slope shall be limited to a maximum of one (1) in twelve
(12) slope.
2.In the "I-1A" District, all buildings constructed of curtain wall
panels of finished steel, aluminum, or fiberglass shall be required
to be faced with brick, wood, stone, architectural concrete case in
place or pre-case panels on all wall surfaces.(#298, 10/13/97)
[C]Parking. Detailed parking plans in compliance with Chapter 3, Section 5,
shall be submitted for City review and approved before a building permit
may be obtained.
[D]Loading. A detailed off-street loading plan, including berths, area, and
access shall be submitted to the City in conformance with the provisions of
Chapter 3, Section 6, for review and approval prior to issuance of a
building permit.
[E]Landscaping. A detailed landscaping plan in conformance with Chapter 3,
Section 2 [G], shall be submitted to the Council and approved before a
building permit may be obtained.
In addition to the requirements of Chapter 3, Section 2 [G], all parcels
developed along the boundary between the I-1A zone and a residential
zone shall include planting of evergreens as a screen between I-1A and R-
1 uses. The evergreens planted shall be planted every 15 feet along the
pro pert y bou nda ry.
(#298, 10/13/97)
[F]Usable Open Space. Every effort shall be made to preserve natural
ponding areas and features of the land to create passive open space.
[G]Signage. A comprehensive sign plan must be submitted in conformance
with Chapter 3, Section 9.
Lot Requirements:Lot Area -30,000 sq ft
MONTICELLO ZONING ORDINANCE
Lot Width - 100 feet
Setbacks:Front Yard - 50 feet
Side Yard - 30 feet
Rear Yard - 40 feet
(#221, 2/24/92)
MONTICELLO ZONING ORDINANCE
CHAPTER 15B
"I-1" LIGHT INDUSTRIAL DISTRICT
SECTION:
15B-1:Purpose
15B-2:Permitted Uses
15B-3:Permitted Accessory Uses
15B-4:Conditional Uses
15B-5:Interim Uses
15B-1:PURPOSE: The purpose of the "I-1," light industrial, district is to provide for the
establishment of warehousing and light industrial development.
15B-2:PERMITTED USES: The following are permitted uses in an "I-1" district:
[A]Radio and television.
[B]Research laboratories.
[C]Trade school.
[D]Machine shops.
[E]Paint mix ing.
[F]Bus terminals and maintenance garage.
[G]Warehouses.
[H]Laboratories.
[I]Essential services.
[J]Governmental and public utility buildings.
[K]Manufacturing, compounding, assembly, or treatment of articles or
merchandise.
[L]Manufacture of musical instruments, novelties, and molded rubber
products.
MONTICELLO ZONING ORDINANCE
[M]Manufacture or assembly of electrical appliances, instruments, and
devices.
[N]Manufacture of pottery or other similar ceramic products using only
previously pulverized clay and kilns fired only by electricity or natural gas.
[O]Manufacture and repair of electrical signs, advertising structure, light sheet
metal products, including heating and ventilation equipment.
[P]Blacksmith, welding, or other metal shop.
[Q]Laundries, car pet, and rug c leaning.
[R]Bottling establishments.
[S]Building material sales and storage.
[T]Broadcasting antennae, television, and radio.
[U]Camera and p hotographi c supplies manufactur ing.
[V]Cartage and express facilities.
[W]Stationery, bookbinding, and other types of manufacturing of paper and
related products but not processing of raw materials for paper production.
[X]Dry cleaning establishments and laundries.
[Y]Electric light or power generating stations, electrical and electronic
products manufacture, electrical service shops.
[Z]Engraving, p rinting and publishi ng.
[AA]Jewelry manuf acturing.
[BB]Medical, dental, and optical laboratories.
[CC]Storage or wa rehousing.
[DD]Wholesale business and office establishments.
15B-3:PERMITTED ACCESSORY USES: The following are permitted accessory uses
in an "I-1" district:
MONTICELLO ZONING ORDINANCE
[A]All permitted accessory uses as allowed in the "B-4" district.
15B-4:CONDITIONAL USES: The following are conditional uses in an "I-1" district:
(Requires a conditional use permit based upon procedures set forth in and
regulated by Chapter 22 of this ordinance).
[A]Open and outdoor storage as an accessory use provided that:
1.The area is fenced and screened from view of neighboring
residential uses or, if abutting a residential district, in compliance
with Chapter 3, Section 2 [G], of this ordinance.
2.Storage is screened from view from the public right-of-way in
compliance with Chapter 3, Section 2 [G], of this ordinance.
3.Storage area is grassed or surfaced to control dust.
4.All lighting shall be hooded and so directed that the light source
shall not be visible from the public right-of-way or from
neighboring residences and shall be in compliance with Chapter 3,
Section 2 [H], of this ordinance.
5.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[B]Open or outdoor service, sale, and rental as a principal or an accessory use
and including sales in or from motorized vehicles, trailers, or wagons
provided that:
1.Accessory outside service, sales, and equipment rental connected
with a principal use is limited to thirty (30) percent of the gross
floor area of the principal use.
2.Outside sales areas are fenced or screened from view of
neighboring residential uses or an abutting residential district in
compliance with Chapter 3, Section 2 [G], of this ordinance.
3.All lighting shall be hooded and so directed that the light source
shall not be visible from the public right-of-way or from
neighboring residences and shall be in compliance with Chapter 3,
Section 2 [H], of this ordinance.
4.Sales area is grassed or surfaced to control dust.
MONTICELLO ZONING ORDINANCE
5.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[C]Industrial planned unit development as regulated by Chapter 20 of this
ordinance.
[D]Amusement places (such as roller rinks and dance halls) and bowling
alleys.
[E]Consignment sales provided that:
1.Sales and storage are not to exceed 1,000 square feet in area.
2.At least 80% of the sales shall be of consigned merchandise.
3.No auctions shall take place on the premises.
4.There shall be no outside storage.
5.The provisions of Chapter 22 are considered and satisfactorily met.
6.The parking requirements of Chapter 3, Section 5, are complied
with in full.
[F]Automobile repair - major and/or minor:
1.The entire site other than that taken up by a building, structure, or
plantings shall be surfaced with a material to control dust and
drainage which is subject to the approval of the City Engineer.
2.A drainage system subject to the approval of the City Engineer
shall be installed.
3.The lighting shall be accomplished in such a way as to have no
direct source of light visible from adjacent land in residential use
or from the public right-of-way and shall be in compliance with
Chapter 3, Section 2 [H], of this ordinance.
4.At the boundaries of a residential district, a strip of not less than
five (5) feet shall be landscaped and screened in compliance with
Chapter 3, Section 7 [G], of this ordinance.
5.Parking or car magazine storage space shall be screened from view
of abutting residential districts in compliance with Chapter 3,
MONTICELLO ZONING ORDINANCE
Section 2 [G], of this ordinance.
6.All signing and informational or visual communication devices
shall be minimized and shall be in compliance with Chapter 3,
Section 9, of this ordinance.
7.Provisions are made to control and reduce noise.
8.No outside storage except as allowed in compliance with Chapter
13, Section 4, of this ordinance.
9.All condit ions perta ining to a sp ecific sit e are subject to change
when the Council, upon investigation in relation to a formal
request, finds that the general welfare and public betterment can be
served as well or better by modifying the conditions.
10.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[G]Truck/heavy equipment repair
1.The entire site other than taken up by a building, structure, or
plantings shall be surfaced with a material to control dust and
drainage which is subject to the approval of the City Engineer.
2.A drainage system subject to the approval of the City Engineer
shall be installed.
3.The lighting shall be accomplished in such a way as to have no
direct source of light visible from adjacent land in residential use
or from the public right-of-way and shall be in compliance with
Chapter 3, Section 2 [H], of this ordinance.
4.At the boundaries of a residential district, a strip of not less than
five (5) feet shall be landscaped and screened in compliance with
Chapter 3, Section 7 [G], of this ordinance.
5.Parking or car magazine storage space shall be screened from view
of abutting residential districts in compliance with Chapter 3,
Section 2 [G], of this ordinance.
6.All signing and informational or visual communication devices
shall be minimized and shall be in compliance with Chapter 3,
Section 9, of this ordinance.
MONTICELLO ZONING ORDINANCE
7.Provisions are made to control and reduce noise.
8.No outside storage except as allowed in compliance with Chapter
13, Section 4, of this ordinance.
9.All condit ions perta ining to a sp ecific sit e are subject to change
when the Council, upon investigation in relation to a formal
request, finds that the general welfare and public betterment can be
served as well or better by modifying the conditions.
10.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
11.A specific area shall be designated for the exterior storage of semi-
truck trailers and/or other vehicles and/or equipment accessory and
incidental to the truck which is being repaired/serviced.
[H]Prototype rubber burning furnace incidental to principal use provided that:
1.Furnace must meet all existing or future air emission standards as
established by federal or state pollution control agencies.
2.Stack height must be high enough to eliminate potential of stack
gases being trapped at ground level by the effect of wind flow
around buildings.
3.On or before a date determined by the City, furnace owner will
complete all emissions testing on prototype furnace and will apply
for an air emission permit from the PCA even if exempt from
PCA regulations. Furnace design must meet or exceed
proportional requirements for a 1 million BTU furnace as required
by the PCA. Failure of emission tests during prototype
development or failure to obtain permission to sell this product in
Minnesota shall terminate conditional use permit.
4.Regular use of the furnace shall be limited to the heating season.
Non-heating season use of the system shall be limited to testing
and demonstration. Furnace shall not by operated for the sole
purpose of reducing waste tires.
5.A 6-foot, 90% opaque fence shall be used to screen waste tire
storage areas. No waste tires shall be in plain view.
6.Complaints made by area property owners about the furnace
MONTICELLO ZONING ORDINANCE
emissions may be sufficient cause for the City to withdraw the
conditional use permit and therefore halt furnace operation.
7.If it is determined by the Minnesota Pollution Control Agency that
waste ash is hazardous waste, it shall be disposed of in a manner
approved by the City of Monticello and the Minnesota Pollution
Con tro l Age ncy.
(#188, 5/14/90)
(#222, 2/24/92)
[I]Outdoor go-cart tracks provided that:
1.The proposed use must meet all conditions of Chapter 3, Section
4[A].
2.The conditional use permit will be reviewed yearly to determine
whether or not it is compatible with neighboring properties and in
conformance with conditions of the conditional use.
3.A solid wood, six-foot high fence must be part of the screening
required when the adjacent property is residential.
4.Dust and noise (70DB at residential property line) must be
controlled
at a ll t ime s to the sat isf act ion of t he C ity.
5.The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.(#313, 6/8/98)
15B-5:INTERIM USES: The following are interim uses in an I-1 District
(requires an interim use permit based on the procedures set forth in and
regulated by Chapter 22 of this ordinance):
[A]Public educational institutions, limited to schools for elementary, junior
high, and senior high aged students, provided that:
1.A specified termination date is documented.
2.The proposed parcel has adequate improved parking to
acco mmo dat e th e st ude nt c apac ity.
3.The proposed building is constructed or altered only in ways which
do not interfere with future refitting for industrial use.
(#295, 9/8/97)
MONTICELLO ZONING ORDINANCE
City of Monticello, Minnesota
Wright County
Ordinance No. ____
AN ORDINANCE AMENDING SECTION 15A-4 OF THE MONTICELLO CITY CODE,
KNOWN AS THE ZONING ORDINANCE, BY PROVIDING FOR BUS, MAJOR
AUTOMOBILE, TRUCK, AND HEAVY EQUIPMENT REPAIR AS A CONDITIONAL
USE IN THE I-1A DISTRICT.
The City Council of the City of Monticello hereby ordains:
Section 1.
Section 15A-4 is hereby amended to add the following:
15A-4 [D] Bus, major automobile, truck, and heavy equipment repair provided that:
1. The entire site other than that taken up by a building, structure, or plantings shall
be surfaced with a material to control dust and drainage which is subject to the
approval of the City Engineer.
2. A drainage system subject to the approval of the City Engineer shall be installed.
3. The lighting shall be accomplished in such a way as to have no direct source of
light visible from adjacent land in residential use or from the public right-of-way
and shall be in compliance with Chapter 3, Section 2 [H], of this ordinance.
4. At the boundaries of a residential district, a strip of not less than five (5) feet shall
be landscaped and screened in compliance with Chapter 3, Section 7 [G], of this
ordinance.
5. Parking or car magazine storage space shall be screened from view of abutting
residential districts in compliance with Chapter 3, Section 2 [G], of this
ordinance.
6. All signing and informational or visual communication devices shall be
minimized and shall be in compliance with Chapter 3, Section 9, of this
ordinance.
7. Provisions are made to control and reduce noise.
8. The provisions of Chapter 22 of this ordinance are considered and satisfactorily
met.
9. Any outdoor storage of vehicles awaiting repair or pick-up shall be contained
within an enclosure, and shall be screened and landscaped to meet the
requirements and intent of the I-1A zoning district.
Section 2.
Section 15A-2 [F] is hereby deleted, and amended to read as
follows:
15A-2 [F] Reserved
Section 3.
This Ordinance shall take effect and be in full force from and
after its passage and publication.
__________________________________
Clint Herbst, Mayor
ATTEST:
___________________________________
Jeff O’Neill, Administrator
AYES:
NAYS:
EXHIBITZ
ConditionsofApproval
HoglundBus&Equipment,307ChelseaRoad
1.Thesiteplanberevisedtoillustratealloff-streetparkingstalls(includingthose
dedicatedforusebythedisabled)anddesignatedloadingareas.
2.Theapplicantaddress,tothesatisfactionoftheCity,thehandlingoftrashand
recycledmaterials.
3.Theentiresiteotherthanthattakenupbyabuilding,structure,orplantingsshallbe
surfacedwithamaterialtocontroldustanddrainagewhichissubjecttotheapproval
oftheCityEngineer.
4.AdrainagesystemsubjecttotheapprovaloftheCityEngineershallbeinstalled.
5.Thelightingshallbeaccomplishedinsuchawayastohavenodirectsourceoflight
visiblefromadjacentlandinresidentialuseorfromthepublicright-of-wayandshall
beincompliancewithChapter3,Section2[H],ofthisordinance.
6.Thesiteplanberevisedtoillustratethelocationoftheproposedfreestandingsign.
7.Provisionsaremadetocontrolandreducenoise.
8.Anyoutdoorstorageofvehiclesawaitingrepairorpick-upshallbecontainedwithin
anenclosure,andshallbescreenedandlandscapedtomeettherequirementsand
intentoftheI-1Azoningdistrict.
9.Loadingareasbescreenedfromadjacentrights-of-way.
10.Alandscapingplanbesubmittedwhichillustratesthelocation,varietyandsizeofall
siteplantings.Thelandscapingplanshallspecificallyidentifytheproposedscreen
plantingsforanyapprovedstoragearea.SuchplanshallbesubjecttoCityreview
andapproval.
CityCouncilAgenda:08/09/10
1
5G.ConsiderationofapprovinganamendmenttoConditionalUsePermitforPUDfor
UnionCrossingsandFinalPlatforUnionCrossings5th Addition;Applicant:Ryan
Companies.(AS)
A.REFERENCEANDBACKGROUND:
ThePlanningCommissionreviewedthisitemonAugust3rd,2010andunanimously
recommendedapprovaloftherequests.ThePlanningCommissiondidrequest
additionalclarificationontheunusuallotconfiguration.Theapplicationexplainedthat
thesaleofpropertyisdeterminedbyRyanCompaniesonaproratasquarefootage
basis.Theconfigurationshownisexactlythefootageneededforthisspecificproperty
sale.AstheconfigurationforLot1,Block1,UnionCrossings5th incorporatestherear
(north)driveaisleaccessfromHighlandWay,theCommissionconfirmedwiththe
applicantandstaffthatallrequiredcrossaccesseasementsareinplace.Schumann
confirmedthatasarequirementofthePUD.Therewerenopubliccommentsonthe
item.
TheapplicantisseekingasubdivisionoftheexistingUnionCrossings4th AdditionLot2,
Block1tocreatetwoparcelsfromwhatiscurrentlyone.Thepurposeofthesubdivisionisto
separatethepropertyoccupiedbythePetSmartbuildingfromtheeasterlyremainderofthe
property.ThePetSmartparcelwillbeLot1,Block1UnionCrossings5th Addition,andthe
remainderwillbeLot2.Lot2willbesetuptoaccommodatefuturedevelopment.
UnionCrossingswasdevelopedasaPlannedUnitDevelopmenttoprovideforavarietyof
retailbuildingsinashoppingcenterarrangement.Thezero-lot-linesubdivisioninthiscase
doesnotraiseanyissuesfromaplanningstandpoint,sincethesitewasdevelopedtoprovide
utilitiesandstormwatercontrolonacomprehensivebasis,ratherthanlotbylot.Assuch,the
engineeringstaffrecommendationsarelimitedtoverificationthattheproposed30-foot
easementrunningroughlyeast-westthroughthemiddleofthesiteisadequatetomaintainthe
deepsanitarysewertrunkline.
SimilartothelastsubdivisionforUnionCrossings4th Addition,thelotsubdivisiondoes
representanunusuallotconfiguration.Theunusuallotconfigurationisduetotheneedto
attainacertainamountofsquarefootageforthepropertysale.ThePUDcoverscross
easementforparkingandaccessbetweenalllotsintheUnionCrossingsdevelopment,andas
such,theconfigurationshownraisesnoissues.
Lastly,althoughthereconfigurationofthelotrequiresanamendmenttothePUD,an
amendmenttothedevelopmentagreementisnotnecessary.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:None.
CityCouncilAgenda:08/09/10
2
B.ALTERNATIVEACTIONS
ThePlanningCommissionrecommendsAlternative1below.
Decision1:FinalPlatandAmendedCUP-PlannedUnitDevelopmentforUnionCrossings
5th Addition
1.MotiontoapprovetheFinalPlatandPUDAmendmentforUnionCrossings5th
Addition,basedonafindingthattheapplicationsareconsistentwiththeoriginalPUD
approvalsforUnionCrossings,withtherecommendationsoftheCityEngineer.
2.MotiontodenytheFinalPlatandPUDAmendment.
C.STAFFRECOMMENDATION
Staffrecommendsapprovalassubmitted,subjecttothecommentsoftheCityEngineeras
relatedtothesanitarysewertrunkline.Theproposalisintendedtoaccommodatethe
expansionoftheretailprojectasanticipatedwiththeoriginalPUD.
D.SUPPORTINGDATA
A.FinalPlat–UnionCrossings4th Addition
B.CertificateofSurvey
C.FinalPlat–UnionCrossings5th Addition
CityCouncilAgenda:08/09/10
1
5H.ConsiderationofapprovingarequestforextensionofConditionalUsePermitfor
PlannedUnitDevelopmentforamulti-tenantcommercialdevelopmentinaB-3
(HighwayBusiness)District.Applicant:Cornerstone/DOJOLLC(AS)
A.REFERENCEANDBACKGROUND
ThePlanningCommissionunanimouslyrecommendedapprovaloftheextensionfor
oneyear.TheCommissiondidnotethatthefinalrecorddocumentsmeetingthe
previouslyapprovedconditionshadnotyetbeensuppliedbytheapplicant.These
documentswillbeconsideredaspartoftheFinalStagePUDsubmittal.(Planned
UnitDevelopmentshavethreesubmittalsteps–Concept,DevelopmentandFinal
Stage)TheCommissionaddedaconditionrequestedthattheFinalStagePUD
documentsbereviewedbythePlanningCommissionandCityCouncilforcomment.
Concernsremainregardingthefinalbuildingmaterials.
CornerstoneDevelopment/DOJOLLCisrequestinganextensionoftheirconditionaluse
permitforitsplannedunitdevelopmentproject.
OnAugust4th,2008,thePlanningCommissionreviewedandrecommendedapprovalof
aConditionalUsePermitforPlannedUnitDevelopmentforamulti-tenantcommercial
developmentinaB-3(HighwayBusiness)DistrictsubmittedbyCornerstone/DOJO
LLC.TheCityCouncilapprovedtheConditionalUsePermitsonAugust11th,2008.
Duetonon-use,theconditionalusepermitforPUDwillexpireonAugust11th,2010.
TheMonticelloZoningOrdinancerequiresthatconditionalusepermitsexpiredueto
non-useafteroneyear.Assuch,theapplicanthasrequestedaone-yearextension.All
previouslyapprovedconditionswillapplytoanyextensionofthepermit.
Theplanningreportfortheoriginalitemhasbeenprovidedforreference.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:None.
B.ALTERNATIVEACTIONS
ThePlanningCommissionrecommendsalternative1below.
1.MotiontoapproveanextensionofoneyearfortheAugust11th,2008Conditional
UsePermitforPlannedUnitDevelopmentforamulti-tenantcommercial
developmentinaB-3(HighwayBusiness)DistrictforCornerstone/DOJOLLC,
withtheconditionthatallpreviouslyapprovedconditionsbeassignedtothe
extensionandthatFinalStagePUDsubmittalsbereviewedbythePlanning
CommissionandCityCouncil.
CityCouncilAgenda:08/09/10
2
2.MotiontodenyanextensionoftheAugust11th,2008ConditionalUsePermitfor
PlannedUnitDevelopmentforamulti-tenantcommercialdevelopmentinaB-3
(HighwayBusiness)DistrictforCornerstone/DOJOLLC,basedonafindingtobe
madebythePlanningCommission.
C.STAFFRECOMMENDATION
Staffrecommendsapprovaloftheextensionrequest.Therequestisconsistentwith
currentandproposedobjectivesfortheB-3(HighwayBusiness)District.Itshouldbe
notedthattheapplicanthasnotyetsubmittedrecorddrawingsreflectingadherencetoall
approvedconditions.Thesedocumentsarerequiredpriortoanyfurtherdevelopment
reviewsorapprovals,andconsistentwiththePlanningCommission’sdirection,these
documentswillbereviewedbytheCityforfinalcomment.
D.SUPPORTINGDATA
ExhibitA:StaffReportforAugust11th,2008
ExhibitB:ConditionalUsePermitPlandocuments
Planning Commission Agenda – 08/05/08
8. Public Hearing – Consideration of a request for Conditional Use Permit for
Planned Unit Development for a multi-tenant commercial development in a B-3
(Highway Business) District. Applicant: Cornerstone/DOJO LLC. (NAC)
BACKGROUND
Cornertsone/DOJO Properties, LLC is seeking a Planned Unit Development
Conditional Use Permit (PUD/CUP) to allow the construction of two retail
commercial buildings upon a 1.7 acre site located south of Dundas Road and east
of State Highway 25. The processing of a PUD is specifically necessary to
accommodate the location of two principal buildings upon a single lot of record.
The underlying zoning of the subject property is B-3, Highway Business.
ANALYSIS
Planned Unit Development. As shown on the submitted site plan, the applicant
wishes to locate two principal buildings upon a single lot. To accommodate this
condition, the processing of a PUD/CUP is necessary.
A Planned Unit Development allows for flexibility in performance standards with
the understanding that the development will be held to higher standards of site
and building design than would ordinarily be required. It is the responsibility of
the applicant to design the development with significant benefits and
communicate those benefits to the City as a basis for allowing a CUP/PUD.
Comprehensive Plan. The City’s Comprehensive Plan directs commercial use of
the subject property. Thus, the proposed use of the property is consistent with the
land use directives of the Plan.
Zoning. The subject site is zoned B-3, Highway Business. The purpose of the B-
3, Highway Business District is to provide for and limit the establishment of
motor vehicle oriented or dependent commercial and service activities. The B-3
District allows a wide array of commercial activities. As a condition of PUD
approval, uses within the two commercial buildings will be limited to those
allowed in the B-3 District.
Access. Access to the site is provided from two points long Cedar Street.
Considering there are no access points along the east side of Cedar Street, there
are no alignment issues that need to be considered. However, the south access
location may raise concerns as it relates to the future commercial development of
the adjoining parcel. Along Cedar Street, the City has required commercial
projects to minimize access locations for traffic safety. This southern access point
should be designed in such a way as to permit cross access with the adjoining
future development. This may include either an agreement to provide access to
the proposed location, or (preferably) a joint location straddling the property line.
Planning Commission Agenda – 08/05/08
2
Parking. The parking requirement for retail and service establishments is one
off-street parking stall for each 200 square feet of net floor area. Using this “net
area” calculation, 10 percent of the total building area is presumed to be reserved
for hallways, restrooms, utilities and the like. As a result, the parking requirement
for the proposed commercial use is as follows:
Square Feet Ratio Required
Spaces
North Building 9,504 gsf (8,553 nsf) 1 space per 200 nsf 43 spaces
South Building 5,472 gsf (4,925 nsf) 1 space per 200 nsf 24 spaces
Total 14,976 gsf (13,478 nsf) 67 spaces
Note: Parking ratio applies to retail and service establishments
As calculated above, a total of 67 off-street parking spaces are required of the
proposed commercial use. In satisfaction of this requirement, a total of 69 stalls
have been proposed on the amended plan. In accordance with ADA requirements,
three of the proposed stalls have been designated as handicapped stalls, although
it would appear that these may be better located near building entrances to meet
the intent of the handicapped parking regulations.
It should be noted that the required off-street parking supply assumes retail use of
the two buildings. If, at some future point, a restaurant use (which has a greater
parking supply requirement) is proposed, it will likely be necessary to increase the
site’s existing off-street parking supply. This could only occur via a PUD
amendment. As part of the processing of such amendment, the applicant would
need to demonstrate compliance with applicable off-street parking requirements.
All proposed parking stalls and drive aisles have been found to meet the minimum
dimensional requirements of the ordinance.
With one exception, the parking lot design is considered well conceived. To
better accommodate vehicular backing maneuvers, it is recommended that the
parking stall in the extreme southwest corner of the site (along the site’s southern
boundary line) be eliminated.
Building Design. As shown on the submitted building elevations, the proposed
commercial buildings are to be finished in horizontal cement board siding with
manufactured stone provided on the front elevations. Building colors have not
been noted. As a condition of PUD/CUP approval, building colors should be
specified and subject to City approval.
The proposed buildings measure 27 feet in height and satisfy the maximum two
story height requirement imposed in the B-3 zoning district.
With the exception of the front entrance canopies, a hip roof design is proposed.
All roof areas are to be finished in asphalt shingles.
Planning Commission Agenda – 08/05/08
3
While the proposed buildings meet applicable building height and material
requirements of the ordinance, staff has some concern in regard to the “back of
the building” appearance provided along Highway 25, Dundas Road and Cedar
Street. These areas will be highly visible to passersby. With previous retail
projects along Cedar Street, the City has required “four-sided architecture” to
enhance the views of the projects from all sides, particularly given the high
visibility of these buildings. Upgraded materials on exposed walls have been
required of the Monticello Travel Center project, the Warnert retail project, and
the retail buildings along Cedar Street west of Wal-Mart.
Staff has recommended that the walls exposed to the public streets on this project
be improved with additional stone detailing, particularly around the door areas,
including some of the same column architecture which is proposed for the
entrance side of the buildings.
Setbacks. As shown below, all applicable setback requirements of the B-3 zoning
district have been satisfied:
Front Yard Side Yard Rear Yard
Required Setbacks 30 feet 20 feet 30 feet
Proposed Setbacks 32 feet feet 71 feet
Note: 30 foot setback applied to side yards which abut public rights-of-way
Landscaping. A landscape plan was submitted as a part of a recent addition to
the application packet. The landscape plan shows a total of 23 trees, meeting the
minimum requirement for a commercial site with a site perimeter of
approximately 1,100 linear feet. The landscaped parking islands meet the
minimum area for such islands. Staff would comment that while the landscape
plan meets the minimum, it could be enhanced through additional plantings along
the perimeter of the site, particular along Highway 25 and the south boundary.
Lighting. To date, a lighting plan has not been submitted. Prior to the City
taking official action on the application, it is recommended that a photometric
lighting plan be submitted in accordance with ordinance requirements.
Signage. The applicants have proposed a freestanding sign as a recent
submission, reducing the parking supply in the front of the building to
accommodate the sign location. The proposed sign is 20 feet in height and a total
sign exposure of approximately 128 square feet in sign area. The sign is mounted
on two poles with a stone base, presumably matching the stone on the building.
This sign is the only freestanding sign on the project, and appears to meet the
City’s sign requirements within a PUD.
The submitted front building elevations identify wall sign panels for the
individual building tenants. The total maximum allowable sign area for any wall
Planning Commission Agenda – 08/05/08
4
is determined by taking 10 percent of the gross silhouette area of the front of the
building up to 100 square feet, whichever is less. The subject site has legal
frontage on Highway 25, Dundas Road and Cedar Street making the north
building eligible for wall signage on its north, east and west sides. The south
building is eligible for wall signage on its east and west facades.
As a condition of PUD/CUP approval, all site signs must meet applicable location
and dimensional requirements of the ordinance.
Trash. As shown on the submitted site plan, trash enclosures are proposed on the
east side of the site near the two Cedar Street access points. To be specifically
noted is that both enclosures are located in front of the building line, making them
highly visible to business patrons. While the location of such enclosures (near
site entrances) is understood from a functional standpoint, the locations are
considered less than ideal from a visual perspective.
To address this concern, consideration should be given to attaching such
enclosures to the principal buildings. Considering the proximity of the enclosures
to the adjacent principal buildings (approximately 7 feet), attached enclosures
would reduce site clutter and minimize the visual presence of the trash handling
areas. Such enclosures or “wing walls” should be finished in materials similar to
those used on the principal buildings, including the stone elements.
Loading. It assumed that loading and deliveries will occur through front
entrances to the various commercial tenants. While service or fire doors are
provided on the “back” side of the two buildings, such doors are not accessible
either by driveway or sidewalk. As a condition of PUD/CUP approval, the
handling of loading activities should be addressed by the applicant (to the
satisfaction of the City).
Engineering Issues
There are several details identified by the City’s Engineering staff relating to
utilities, grading and drainage, and related items. The staff met with the
applicants as a part of the project review and have agreed to address those issues
pursuant to the discussions at that meeting. A copy of the engineers report is
included with this packet, and its recommendations are included here by
reference. The comment letter does not incorporate the results of the staff
discussion.
Grading and Drainage. Issues related to grading and drainage should be subject
to comment and recommendation by the City Engineer.
Easement. As shown on the submitted site plan a United Power Association
(UPA) easement is proposed in the southwest corner of the subject site. The
easement area is overlaid by off-street parking. The acceptability of this
Planning Commission Agenda – 08/05/08
5
condition should be subject to comment and recommendation by the City
Engineer.
Utilities. Issues related to utilities should be subject to comment and
recommendation by the City Engineer.
Right-of-Way Dedication. Consistent with the recommendation of City staff, the
northeast corner of the subject property should be dedicated as public right-of-
way. Such dedication (as depicted upon the submitted site plan) will better
accommodate necessary street turning radii and provide additional area within
which utilities may be installed. It is recommended that such dedication occur
prior to building permit issuance.
This issue should be subject to additional comment by the City Engineer.
Dundas Road Vacation. As a condition of PUD/CUP approval, it is
recommended that a narrow strip of the Dundas Road right-of way (as depicted on
the submitted site plan) be vacated and combined with the subject property. To
be noted is that such strip of right-of way was originally owned by the property
owner east of the subject site.
Upon its vacation, such right-of-way would thus be conveyed to such property
owner. Thus, the adjacent property owner will need to convey the vacated strip to
the subject site. Such vacation/conveyance should occur prior to building permit
issuance.
ALTERNATIVE ACTIONS
Regarding the request for a for Planned Unit Development Conditional Use
Permit (PUD/CUP) approval, the City has the following options:
1. Motion to recommend approval of the PUD/CUP, based on a finding that
the proposed use is consistent with the intent of the B-3 District,
subject to the conditions outlined in Exhibit Z.
2. Motion to recommend denial of the PUD/CUP, based on a finding that the
proposed use does not satisfy the intention of planned unit
development by providing higher development standards than would
normally be required.
RECOMMENDATION
The proposed use, a Planned Unit Development Conditional Use Permit
(PUD/CUP) for two retail commercial buildings, appears to be consistent with the
intent of the B-3 District and compatible with existing and anticipated future
Planning Commission Agenda – 08/05/08
6
surrounding uses. To qualify for PUD consideration, a project must demonstrate
that it exceeds the minimum standards of the zoning ordinance. Staff has made a
series of suggestions in this regard related to access, landscaping, and building
materials. With these improvements, staff would recommend approval of the
PUD.
SUPPORTING DATA
Exhibit A: Location Map
Exhibit B: Application Package, including:
Title Sheet
Site Plan
Grading Plan
SWPPP
SWPPP Details
Utility Plan
Water & Sanitary Details
Storm, Sidewalk & Street
Building Plan – North
Elevations
Landscape Plan
Landscape Detail
Monument Sign Detail
Exhibit C: City Engineer’s Comments
Exhibit Z: Conditions of Approval
Planning Commission Agenda – 08/05/08
7
EXHIBIT Z
Conditions of Approval
1. The proposed site access point locations be revised subject to review and approval by
the City Engineer.
2. Any future proposal to accommodate uses which generate a greater off-street parking
demand (i.e. restaurants), the processing of a PUD amendment and additional parking
shall be required.
3. To better accommodate vehicular backing maneuvers, the parking stall in the extreme
southwest corner of the site (along the site’s southern boundary line) be eliminated.
4. Building colors be specified and subject to City approval.
5. The applicant revises the building materials as discussed in this report, particularly as
related to the building facades facing the surrounding streets.
6. The landscape plan be amended to increase planting on the site, particularly along the
south and west boundary areas.
7. A photometric lighting plan be submitted, in accordance with ordinance requirements,
subject to City approval.
8. Consideration be given to attaching the two trash enclosures to the adjacent principal
buildings. Such enclosures or “wing walls” should be finished in materials similar to
those used on the principal buildings.
9. Requirements of the City Engineering staff are complied with, as agreed to at the
staff-applicant meeting on July 29, 2008
10. Right of way dedications and vacations are finalized prior to final building permit
approval.
CityCouncilAgenda:08/03/10
1
5I.ConsiderationofapprovingarequestforextensionofaConditionalUsePermitfora
BankFacilitywithDrive-ThroughFacility,JointParkingandJointAccess;Applicant:
BroadwayMarketInvestors,LLC (AS)
A.REFERENCEANDBACKGROUND:
ThePlanningCommissionunanimouslyrecommendedapprovaloftheextensionfor
oneyear.
M&IBankisrequestinganextensionoftheirconditionalusepermitforcommercial
developmentprojectatBroadwayMarket.
OnSeptember2nd,2008,thePlanningCommissionreviewedandrecommendedapproval
ofaConditionalUsePermitforabankfacilityatthecornerofCSAH75andCSAH39.
Thesiteisone(1)acreinsizeandiszonedPZ-M,PerformanceMixedDistrict.TheCity
CouncilapprovedtheCUPonSeptember22,2008.
Duetonon-use,theconditionalusepermitfortheCUPwillexpireonSeptember22,
2010.TheMonticelloZoningOrdinancerequiresthatconditionalusepermitsexpiredue
tonon-useafteroneyear.Assuch,theapplicanthasrequestedaone-yearextension.All
previouslyapprovedconditionswillapplytoanyextensionofthepermit.
Theplanningreportfortheoriginalitemhasbeenprovidedforreference.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveanextensionforoneyearoftheSeptember22nd,2008
ConditionalUsePermitforPlannedUnitDevelopmentforaBankFacilitywith
Drive-ThroughFacility,JointParkingandJointAccessforM&IBankwiththe
conditionthatallpreviouslyapprovedconditionsbeassignedtotheextension.
2.MotiontodenyanextensionoftheSeptember22nd,2008ConditionalUsePermit
forPlannedUnitDevelopmentforaBankFacilitywithDrive-ThroughFacility,
JointParkingandJointAccessforM&IBankwiththeconditionthatall
previouslyapprovedconditionsbeassignedtotheextension..
C.STAFFRECOMMENDATION:
Staffrecommendsapprovaloftheextensionrequest.Therequestisconsistentwith
currentandproposedobjectivesforthePZMDistrict.
D.SUPPORTINGDATA:
ExhibitA:StaffReportforSeptember2nd,2008
ExhibitB:ConditionalUsePermitPlandocuments
Planning Commission Agenda – 09/02/08
6. Public Hearing - Consideration of a request for Conditional Use Permit for a Bank
Facility with Drive-Through Facility, Joint Parking and Joint Access, and a request
for Final Plat for Riverview Square Second Addition. Applicant: Broadway
Market Investors, LLC (NAC)
REFERENCE AND BACKGROUND
M & I Bank is seeking Conditional Use Permit and Final Plat approval to construct a
bank facility at the corner of CSAH 75 and CSAH 39. The subject M & I site seeking
approval with this application is one (1) acre in size and is zoned PZ-M, Performance
Mixed District.
This site is part of a previously approved multi-tenant shopping center development
called Broadway Market. At time of approval in August of 2006, the submitted materials
indicated that the subject commercial site would be subdivided at a future date.
The applicant is proposing a 4,557 square foot bank building on the northwest corner of
the Broadway Market development. This application requires conditional use permits for
a drive through lane and to allow a bank facility in the PZ-M District. In addition, the
applicant is seeking final plat approval, as preliminary approval was granted with the
initial Broadway Market application in 2006.
ANALYSIS
The subject site is located within the existing Broadway Market shopping center on the
northeast corner of CSAH 75 and CSAH 39.
Comprehensive Plan. Monticello’s 2008 Comprehensive Plan currently guides this
site’s land use as Places to Shop.
Zoning. The purpose of the PZ-M District is to provide a land use transition between
high density residential land uses and low intensity business land uses, as well as the
intermixing of each such land use. The proposed bank facility application satisfies the
intention of the zoning district. Land uses which have no storage of merchandise and are
service oriented (bank facilities) are allowed by Conditional Use Permit, provided that:
When abutting R-1, R-2, R-3, or PZR district, a buffer area with screening and
landscaping in compliance with Chapter 3, Section 2 [G], shall be erected.
Staff Comment: The adjacent land uses are not residential in nature.
Planning Commission Agenda – 09/02/08
2
Final Plat. The applicant has requested final plat approval in conjunction with this
application. Final plat approvals are subject to Council decision. A copy of the proposed
final plat has been included in the supporting data for reference.
The subject M & I site is platted as Lot 1, Block 1 of River View Square Second
Addition. Lot 1, Block 1 is one (1) acre in size and located on the southwest side of Hart
Boulevard. The remaining acreage of the Broadway Market development is now platted
as Lot 2, Block 1 of River View Square Second Addition.
Access and Circulation. Access to the bank site is provided via internal parking lot
access with adjoining commercial uses. Entrance into the Broadway Market
development is from CSAH 39, and more specifically Hart Boulevard. As a condition of
approval, carried over from the Broadway Market approval conditions, the owners of the
M&I Bank and Broadway Market will be required to execute a cross-parking and access
agreement for the property. A draft of a cross-easement for this purpose had been
prepared by the applicant and is included as supporting data.
Internal drive lanes throughout the parking lot are a minimum of twenty four (24) feet in
width; wide enough for two (2) lanes of traffic. The drive through lane, located at the
northwestern edge of the site measures twelve (12) feet wide at its narrowest.
Pedestrian access through the site is provided by hardscaped plaza surface adjacent to the
building. No sidewalk connections have been shown.
Lot Requirements and Setbacks. Setback requirements are based upon the zoning
requirements of the district for which the project would be zoned if conventional zoning
was applied as described in Chapter 3, Section 3, of the Ordinance.
The following chart demonstrates the applicable performance requirements of the B-3
Highway Business, as well as what is proposed for the site:
Required Proposed Compliance
Minimum Lot Area 12,000 s.f. 43,692 s.f. Compliant
Maximum Building
Height 2 stories 1 story Compliant
Lot Width 80 feet 260 feet Compliant
Front Yard Setback
(Hart Blvd.) 30 feet 83 feet Compliant
Rear Yard Setback
(Southwest) 30 feet 101 feet Compliant
Side Yard Setback
(CSAH 39) 30 feet 34 feet Compliant
Side Yard Setback
(Southeast) 10 feet 53 feet Compliant
Drive Through Lane. The applicant is proposing a drive through in the northwest side
of the site, adjacent to CSAH 39. As proposed, the design provides a 12 foot wide drive
lane with approximately 140 feet of stacking space. The submitted application materials
indicate accommodations for four bank-teller bays, with one fourteen (14) foot drive lane
open for pass-through circulation. With the driveway length provided, the drive through
Planning Commission Agenda – 09/02/08
3
would provide stacking space for up to twelve (12) vehicles at peak periods. The site
plan illustrates signage directing vehicles to the drive through banking and ATM
services.
Drive through bank buildings are allowed by Conditional Use Permit. The Zoning
Ordinance contains the following requirements for such uses:
The architectural appearance and functional plan of the building and site shall not be
so dissimilar to the existing buildings or area as to cause impairment in property
values or constitute a blighting influence within a reasonable distance of lot.
Staff Comment: The building elevations indicate a four (4) sided architectural
treatment which are cohesive with surrounding buildings.
At the boundaries of a residential district a strip of not less than five 5 feet shall be
landscaped and screened in compliance with Chapter 3 Section 2 G of this ordinance.
Staff Comment: The adjacent land uses are not residential in nature.
Each light standard island and all islands in the parking lot landscaped or covered.
Staff Comment: The applicant does not indicate any light standard islands
specifically, but the perimeter and space adjacent to the building is being landscaped
or sodded.
Parking areas shall be screened from view of abutting residential districts in
compliance with Chapter 3 Section 2 G of this ordinance.
Staff Comment: The adjacent land uses are not residential in nature.
Parking areas and driveways shall be curbed with continuous curb not less than six 6
inches high above the parking lot or driveway grade.
Staff Comment: The parking areas and driveways are specified with a continuous
curb and gutter.
Vehicular access points shall be limited shall create a minimum of conflict with
through traffic movements shall comply with Chapter 3 Section 5 of this ordinance
and shall be subject to the approval of the City Engineer.
Staff Comment: Access points and circulation comply with Ordinance standards,
and vehicular conflicts appear to be minimized.
All lighting shall be hooded and so directed that the light source is not visible from
the public right of way or from an abutting residence and shall be in compliance with
Chapter 3 Section 2 H of this ordinance.
Staff Comment: According to the photometric, all site lighting not associated with
the building is tilted 15 degrees below horizontal position.
The entire area shall have a drainage system which is subject to the approval of the
City Engineer.
The City Engineer’s report is included for reference. The comments are primarily
detail and follow-up requirements. No design or layout changes are required.
Parking. The applicant is proposing a bank facility, and has been reviewed as a “service
establishment.” The following chart demonstrates the minimum number of parking stalls
Planning Commission Agenda – 09/02/08
4
required for the site:
Tenant Area (90%) Requirement
Required
Stalls
Proposed
Stalls
Bank 4,557 s.f. 4,101.3 s.f.
1 space/200
s.f. of floor
area
21 stalls 31 stalls
The site plan illustrates thirty one (31) parking stalls for the bank facility, including four
(4) parking stalls located west of the southwestern dividing median. The proposed
project exceeds the required parking stalls for this type of use.
The Zoning Ordinance requires that each parking space be not less than nine (9) feet wide
by twenty (20) feet in length. An exception is allowed for up to twenty five (25%)
percent of the required parking spaces to be not less than seven and one half (7 ½) feet in
width by not less than sixteen (16) feet in length when served adequately by access aisles.
These compact parking stall should be marked as such.
The proposed application indicates four (4) parking stalls that measure eight (8) feet in
width by twenty (20) feet in length. These parking stalls are acceptable, but must be
marked as compact parking.
ADA compliance requires a parking lot of this size to provide two (2) accessible parking
stalls, of which one (1) must be van accessible. The submitted plan indicates two (2)
ADA parking stalls, one measuring eight (8) feet in width and the other seven (7) feet in
width with an eight (8) foot van aisle. These ADA parking stalls should meet Zoning
Ordinance minimum standards for non-compact parking requirements and must be
adjusted.
As noted in the access comments above, the Broadway Market project includes a joint
parking and access agreement between this parcel and the planned retail center. The
parking on the site is more than adequate to meet the requirements, particularly since the
pad site to be occupied by the bank was considered a potential restaurant location which
was considered when planning for parking supply on the property.
Lighting. A lighting photometric plan for the site, excluding building lighting, has been
submitted for the proposal. The photometric does indicate readings exceeding one (1)
footcandle at the front and southwest side yard property lines. These property lines are
internal to the Broadway Market development, thus they are acceptable. The
photometric indicates the use the following:
Light Type Number Proposed
Recessed Commercial with Specular Louvers 6
16” parking roadway optic with one 400 watt metal halide tilted 15
degrees below horizontal position (40,000 lumens, 450 watts). 1
16” parking roadway optic with one 400 watt metal halide tilted 15
degrees below horizontal position (40,000 lumens, 900 watts). 1
16” parking roadway optic with 400 watt clear metal halide tilted 15
degrees below horizontal position (25,000 lumens, 450 watts). 5
Planning Commission Agenda – 09/02/08
5
Signage. The applicant has submitted a signage plan, detailing proposed signs for the
bank facility. Based on staff calculations, the maximum allowable square footage of sign
area is one hundred (100) square feet. The following signs are proposed:
Sign Type
Number
Allowed Size Allowed
Number
Proposed
Size
Proposed Compliance
Directional
Sign A – Two
Sided
N/A
No larger
than ten (10)
s.f.
1 10.31 s.f. No, variance
required
Directional
Sign B – One
Sided
N/A
No larger
than ten (10)
s.f.
1 10.31 s.f. No, variance
required
Informational
ADA Parking
Accessible
Sign
N/A
No larger
than ten (10)
s.f.
2 1.78 s.f. Compliant
Informational
Do Not Enter
Sign
N/A
No larger
than ten (10)
s.f.
2 1.78 s.f. Compliant
Informational
Drive Through N/A
No larger
than ten (10)
s.f.
5 10 s.f. Compliant
Freestanding
Monument
Sign*
1
One hundred
(100) s.f.
1 47.19 s.f. of
sign face
No, variance
required Building Wall
Sign* 1
3 50.21 s.f.
total
Window Wall
Sign* 5 10 s.f. total
*Maximum allowable square footage of sign area per lot shall not exceed the sum of one
(1) square foot per front foot of the building, plus one (1) square foot for each front foot
of lot not occupied by a building, up to one hundred (100) square feet.
Screening and Landscaping. Commercial sites require a minimum of one (1) tree per
1,000 s.f. of gross building floor area or one (1) tree per fifty (50) lineal feet of site
perimeter, whichever is greater. For this proposed project, the lineal site perimeter
measurement was utilized, which equaled seventeen (17) overstory trees. The submitted
landscape plan indicates seventeen (17) overstory trees, with sixty five (65%) percent
deciduous and thirty five (35%) coniferous which complies with Ordinance. The size
requirement of said overstory trees also complies with Ordinance standards.
As a note on overall landscaping, staff would recommend irrigation of all boulevard
areas.
Building Materials. The submitted application materials indicate that all four (4)
exterior elevations will be treated with the same degree of architectural integrity.
Building materials include modular face brick, stone caps and panels, glass, concrete
Planning Commission Agenda – 09/02/08
6
slate roofing tiles and manufactured cut stone. The application also includes illustrative
building elevations and photographs of existing similar M & I bank buildings.
Each building elevation appears to contain a balanced mixture of the aforementioned
building materials. The rear elevation of the building does front on the well traveled
CSAH 39, but due to the balanced mix of architectural treatments the otherwise “back”
side of the building is aesthetically pleasing.
Grading, Drainage, and Utilities. The City Engineer and consulting engineer from
WSB have reviewed the grading and drainage plans, as well as the utility plans for the
project. As noted above, their comments do not require changes to the overall site layout
or use, relating instead to detail and plan set standards, as well as follow-up requirements
of the project’s construction. Copies of the engineering comments are included with this
packet.
ALTERNATIVE ACTIONS
Decision 1. Regarding the request for a Conditional Use Permit to allow a bank in the
Performance Zone Mixed District (PZ-M), a Conditional Use Permit for a drive through
lane and Final Plat approval, the City has the following options:
1. Motion to approve the request for Conditional Use Permits and Final Plat approval,
based on a finding that the drive through lane and proposed use are consistent with
the intent of the PZ-M District and underlying B-3 District, as well as the
requirements of the Broadway Market approval, subject to the conditions outlined in
Exhibit P.
2. Motion to deny the request for Conditional Use Permits and Final Plat approval,
based on a finding that the drive through land and proposed use does not meet the
requirements for Conditional Use Permits and are not consistent with the intent of
the PZ-M District and underlying B-3 District.
RECOMMENDATION
M & I Bank is requesting Conditional Use Permits and Final Plat approval. Conditional
Use Permits requested include a drive through lane and to allow a bank facility where the
requested zoning is PZ-M Performance Mixed District. The drive through lane and bank
facility use generally meet the requirements for the requested Conditional Use Permits
and staff recommends approval.
Regarding the request for Final Plat, the overall site plan appears to be consistent with the
requirements of the respected district.
Planning Commission Agenda – 09/02/08
7
SUPPORTING DATA
Exhibit A: Final Plat
Exhibit B: Civil Title Sheet
Exhibit C: Site Demolition Plan
Exhibit D: Site Geometric and Paving Plan
Exhibit E: Grading and Erosion Control Plan
Exhibit F: Utility Plan
Exhibit G: Civil Detail Sheet
Exhibit H: Stormwater Pollution Prevention Plan
Exhibit I: Landscape Plan
Exhibit J: Floor Plan
Exhibit K: Exterior Elevations
Exhibit L: Existing M & I Photographs
Exhibit M: Illustrative Exterior Elevations
Exhibit N: Photometric Site Plan
Exhibit O: City Engineers Memo
Exhibit P: Draft Cross-easement Agreement
Exhibit Q: Broadway Market Site Plan
Exhibit Z: Conditions of Approval
EXHIBIT Z
Conditions of Approval
M & I Bank Conditional Use Permits and Final Plat
Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission:
1. The applicants execute a cross-parking and access agreement with the Broadway
Market property owners to ensure proper access and shared parking.
2. The applicant shall comply with all recommendations of the City Engineer.
CityCouncilAgenda:8/9/10
1
5J.ConsiderationofapprovingrequestfromtheMonticelloFireReliefAssociationto
keeppensionamountsatthesamelevelfor2010.(MJ,TK)
A.REFERENCEANDBACKGROUND:
TheFirefightersReliefAssociationmembershipisrequestingtheCityCounciltonot
changetheirretirementbenefitfromthepresent$2,650peryear,formorethan20years
ofserviceonthefiredepartment.Byleavingthebenefitatcurrentlevels,theCitywould
notberequiredtocontributeadditionalfundstotheReliefAssociation.
Thefollowingisasummaryofthepreviousbenefitchangesthathavebeenapproved:
Year BenefitAmount
2000 $2,085
2001 $2,175
2003$2,225
2004$2,625
2005$3,050
2006$3,275
2007$3,950
2008$3,500
2009$2,650
2010proposed$2,650
ByAugust1st ofeachyear,theFireReliefAssociationistopresenttotheCityCouncila
scheduleoftheproposedbenefitsandthetotalliabilitiesassociatedwiththeproposed
benefitincomparisontotheassetsoftheassociation.Thescheduleenclosedwiththe
agendaindicatesthatthebenefitamounttomembersremainingthesameas2009results
innoCitycontributionbeingrequired.Therequestedamountresultsinaprojected
deficitof$31,937for2010.
Basedonabenefitof$2,650asproposed,thefinancialreportshowsthetotalamountof
liabilitythatwouldexistforthepensionamountforthenexttwoyearsandalsoincludes
informationontheAssociation’scurrentassetsandprojectedincomeforthenextyear.
MostoftheincomefromtheAssociationrelatestoaround$63,549peryearinStateAid
thatmustbeusedentirelyfortheirpensionsupportandinvestmentearningsfromthe
Association’sassets.
Inthepast,ithasbeenCityCouncil’spolicythattheywouldonlyconsideradjustmentto
theyearlypensioniftheassociationhassufficientincomeprojectedtocovertheincrease.
Inotherwords,theStateAidandinterestearningsoninvestmentsneedtobeata
sufficientleveltocovernormalcostsofthepensioncalculations.The$2,650meetsthis
goal.
A1.BudgetImpact:The$2,650benefitlevelshouldhavenoimpactontheCity’s
budget.
CityCouncilAgenda:8/9/10
2
A2.StaffWorkloadImpact:Thereisnostaffimpactwiththisdecision.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebenefitlevelof$2,650for2010.
2.Motiontoapproveanalternativebenefitslevel.
C.STAFFRECOMMENDATION:
TheStaffsupportsAlternative1.
D.SUPPORTINGDATA:
ScheduleFormforLumpSumPensionPlans,ReportingYear2010
CityCouncilAgenda:8/9/10
1
5K.Considerationofadjustingthequarterlywaterbillingformeteredirrigation
systems.(TK)
A.REFERENCEANDBACKGROUND:
TheCityhas143commercial/industrialfacilitiesintheCitythathaveseparatewater
metersfortheirirrigationsystems.UndertheCity’soldutilitybillingsystem,allwater
metershadtobesetuptobilleveryquarterandtobillaminimumamountifusagewas
below3,740gallons.Duringthewintermonths,eventhoughnowaterwasused,these
irrigationmeterswerebilledaminimumbillontopoftheirregularwaterusage.
TheCity’snewutilitysystemwillallowtheCitytobillirrigationmetersdifferentlyfrom
theregularwatermeters.Thiscanbedoneoneoftwoways.Firstoption,thebilling
systemcanbesetuptobilltheirrigationmetersonlyduringcertainquarters;namelythe
summerquartersbetweenAprilandSeptember.Theproblemwiththisis,ifforany
reasonwaterweretobeusedinthemonthsofOctoberthroughMarch,thecustomer
wouldnotbebilledforthatwaterusageuntilJulyofthefollowingyear,whichiswhen
the2nd quarter(AprilthroughJune)isbilled.
Thesecondoptionand,fromafinancialperspective,themostfavorablewouldbeto
removetheminimumbillrequirementfromthesemetersandbillonpergallonofwater
used.Thatwayifanywaterisused,thecustomerwouldbebilledforthatwaterduring
thatquarter.However,itwouldmeantherewouldnolongerbeminimumbillsfor
irrigationsystems.Ifnowaterisused,nochargeswouldbegenerated.Thecustomeror
accountwouldstillhaveaminimumbillandchargesforanyotherwateruse.
AnychangewouldtakeplacewiththenextbillinginOctober.
A1.BudgetImpact:Inbothcases,theCitywouldlossapproximately$4,218.50in
revenuesfortheminimumbillstheseirrigationmeterscurrentlygenerateduring
thetwowinterquarters.Tomakeupforthelostrevenuestaffwillproposearate
increaseaspartofthe2011budgetprocess.
A2.StaffWorkloadImpact:Thereisnostaffimpactasitwouldbeachangetothe
ratetablesetintheutilitybillingsoftware.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheoptionforremovalofaminimumwaterconsumption
billingonirrigationmetersandbillforactualwaterused.
2.Motiontoapprovetheoptiontoonlybillirrigationmetersforcertainquartersand
notduringthewinter.
3.Motiontonotchangethecurrentbillingsystemforirrigationmeters.
CityCouncilAgenda:8/9/10
2
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative1andapproveremovalofminimumwater
consumptionbillingonirrigationmeters.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:08/09/10
1
5L.ConsiderationofauthorizingadvertisementforanInterntoassistwithGIS
inventoryofCitystreetlightingsystemtobefundedfromelectricsurcharge
revenue.(BP,BW)
A.REFERENCEANDBACKGROUND:
CouncilisaskedtoconsiderauthorizingstafftohireaninterntoperformaGISinventory
ofallCitystreetlightswithinoursystem,consistingofstreetlightsownedandmaintained
byXcel,Wright-HennepinortheCityofMonticello.Councilhastheoptiontofundthis
projectwithelectricfranchiserevenuesorfundsallocatedforprofessionalservicesin
2011.
Currently,tothebestofourknowledge,theinventoriesofstreetlightsare:
756ownedbyXcel,meteredandbilledmonthly.
58ownedbyWright-Hennepin,meteredandbilledmonthly
117ownedbyMonticello,meteredandmaintainedbyWright-Hennepin
37BroadwaystreetscapelightsownedandmaintainedbyMonticello
28CobraheadlightingonTH25ownedandmaintainedbyMonticello
12lot,pathwayandsecuritylights
1,008TotalLights(approximately)
Printoutsofthelightinginventoryfromeachentityhavebeenexamined.Staffisnotsure
ifthenumberofstreetlightsandlocationofeacharecorrect,iftheyactuallyexist,or
possiblysomemayexistthatarenotrecorded.
Byidentifyingareaswhereimprovementscanbemadetoourlightingsystemswemay
possiblybeabletoreduceenergycoststotheCity,especiallyiftheeliminationofsome
lightsispossible.
Example1:
OnTH25betweenRiverStreetand3rd Street,fivestreetlightshavebeentemporarily
de-energized.ThiswasdoneasatesttoseeiflightinglevelsonTH25wereadequateto
allowsomelightpolestoberemovedinordertoprovidewintermaintenancefor
sidewalksonTH25.Instaff’sopinionthelightinglevelsinthatsectionofTH25are
adequate,andnocomplaintshavebeenreceivedinthelastfourmonthssince
deactivation.TheselightsareownedbytheCitysowecanremovethelightsifwewish
to.Theenergyfortheselightscosts$4.74eachpermonthsowewillsave$23.70a
monthifweremovethesefivelights.TherearealsolikelymorelightassembliesonTH
25thatcanberemoved.
Example2:
The2010lightingdatabasesuppliedtousbyXcelshowsthatcurrentlyonthecornerof
DundasandCedaraStreetalightarmandcobraheadlightingfixtureextendfroma
woodenpoletoilluminatetheintersection.However,thatunitwasremovedwhenthe
decorativestreetlightingwasinstalledalongCedarStreetin2006.Inthemeantime,Xcel
hasbeenchargingus$12.28amonthtolightthenon-existentcobraheadfixture.
CityCouncilAgenda:08/09/10
2
Astheseexamplesillustrate,byupdatingourlightingdatabaseitwillallowustoproperly
evaluateourexistinglightingsystems,whichwillallowustodetermineifthereareany
redundantorunnecessarylightsthatcanberemoved.
StaffproposestohireaninterntophysicallyGPSallourstreetlightlocations,tonumber
eachlightingassemblywithauniqueidnumber,torecordthebulbtypeandsize,andif
possibletoconfirmthateachunitisfunctioningcorrectly.
ByinventoryingandrecordingaGPSlocationofeachstreetlightlocationwewill
produceanoverlayonourGISsystemthatwillprovidestaffwithaccuratemappingof
ourlightingsystemswhichwillallowustodeterminewherelightingistooabundantor
sparse,provideawayofquicklyidentifyingthelocationofaproblemlight,andforma
basisforfuturemaintenancecontractsandneeds.
A1.BudgetImpact:Theintern’stimeisestimatedtocosttheCity$15,000andwill
befundedfromtheElectricFranchiseRevenuefundorfromthe2011Budgetfor
ProfessionalServices.
A2.StaffWorkloadImpact:RequiresthePersonnelDirectortofindaqualified
candidateandstafftimewillbenecessarytodirectaninternandtodevelopthe
GISdatabaselayer.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveaninterntoassistwithGISinventoryofCitystreetlighting
systemtobefundedfromelectricsurchargerevenue.
2.MotiontoapproveaninterntoassistwithGISinventoryofCitystreetlighting
systemtobefundedfrom2011budget.
3.MotiontodenyhiringaninterntoinventorytheCity’slightingsystemsatthis
time.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
Maintenance/EnergyCosts:Excel,WrightHennepin
StreetLightDatabasesfromXcel,WrightHennepinandMonticello(uponrequest)
CityCouncilAgenda:8/9/10
1
5M.ConsiderationofauthorizingfinalmanagementagreementbetweenHBCandCity
ofMonticello.(JO)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsideradoptingacleaned-upandeditedversionofthe
HBC/CityManagementAgreementthatgovernstherelationshipbetweentheCityand
HBCintheoperationofFiberNetMonticello.AfterreviewingthedocumentonJune21st
atameetingbetweenHBCandCityStaff,itwasfoundthattherewereerrorsinthe
numberingofvariousparagraphsthatneededtobecorrected.Also,thereisonechange
inparagraph3CwhichstatestherequirementthatHBCwillprepareanannualbudgetof
operatingrevenuesandcapitalexpenditures.ThecurrentlanguagestatesthatHBCwill
prepareabusinessplan.Thenewlanguagemoreappropriatelyreflectswhatisneeded
onanannualbasis.
JoelJamnikhasreviewedtheupdatedagreementandsupportsapprovalviatheconsent
agenda.
B.ALTERNATIVEACTIONS:
1.MotiontoadopteditedagreementgoverningtherelationshipbetweentheCity
andHBCintheoperationofFiberNetMonticello.
2.MotiontonotadopteditedagreementgoverningtherelationshipbetweentheCity
andHBCintheoperationofFiberNetMonticello.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative1.
D.SUPPORTINGDATA:
Copyofrevisedagreementshowingedits
CityCouncilAgenda:8/9/10
1
5N.ConsiderationofauthorizingadvertisementforhiringatemporaryInternforthe
FinanceDepartment.(JO/TK)
A.REFERENCEANDBACKGROUND:
Duetoemergingcircumstances,staffrequeststhatCouncilconsiderhiringatemporary
Interntoassistwithkeepingpaceonimportanttasks.Forthesakeoftime,staffhas
takenthelibertyofbumpingthisquestiondirectlytotheCityCouncilwithoutfirst
reviewingtherequestatthePersonnelCommitteelevel.Wehopeyouunderstandthis
violationofprotocolbroughtaboutbytheneedtomovefairlyfast.
Duetotheworkloadbroughtonbyprocessingoffinancialinformationrelatingto
deliveryoftelecommunicationservicestocitizens,thefinancedepartmentisstartingto
strugglewithtimekeepingpayablesandotherminortasksuptodate.Thisworkloadwill
onlyincreaseasmoreresidentssignupforservicesandmoretelevisionstationsare
addedtothecableplans.Thepayablesclerkestimatesthatsheisnowspending12to15
hoursperweekprocessingFNMinvoices.InspeakingwithHBC,theypaytheirbills
weeklyandtheyhaveonefull-timepersonwhoseonlyjobistodobillsandprocess
disconnectnotices.TheCityhastwoindividualsprocessingpayablesforallCity
functionsplusperformingminoraccountingwork,accountsreceivable,bankdeposits,
utilitybillingprocessingandcustomerresponse,andotherdutieswhenpossible.The
AssistantFinanceDirectorandFinanceDirectorhavealsoaddedfinancialdutiesrelating
toFNM,whichhascauseddelaysinimportantaccountreconciliationprocesses.
WhatiscausingustobumpthisrequestaheadofthenextPersonnelCommitteemeeting
isalatebreakingrequestfromtheStateofMinnesota.Thismorning,Thursday,August
5th,wewereinformedthattheStateofMinnesotawillbeconductingasalestaxauditof
theCity’sbooksfortheyears2007through2010beginninginSeptember.Thishas
becomeafairlycommondemanduponcitiesbutitwasnotexpected,andsuccessful
completiontakesasignificantamountofstafftime.Lastly,thereisastrongpossibility
oftheAssistantFinanceDirectorwinningelectionasBentonCountyAuditor/Treasurer,
whichwillresultintheFinanceDepartmentfallingfurtherbehind.
ThereforeFinanceisaskingtohireaninterntohelpwiththeworkloadandsalestax
audit.TheFinanceDepartmenthadaninternthispastspringandwearecheckinginto
hercurrentavailability.Lastspring,theCitypaidtheinternposition$12.00perhourand
wouldbelookingatthatpayrateagainwiththeinternworkingabout20to25hoursper
week.
Becauseofjustfindingoutaboutthesalestaxaudit,staffwasunabletopresentthis
proposaltothepersonnelcommittee,butboththeCityAdministratorandFinance
Directorrecommendhiringaninterntohelpwiththistimecrunch.
A1.BudgetImpact:TheinternwouldcosttheCityabout$6,459atthehighend
throughtheendofthisyear.Thepreviousinternwaspaidfromthe$30,000
includedinthebusinessplanforFiberNetMonticellowhichcouldpayforthis
internalso.
CityCouncilAgenda:8/9/10
2
A2.StaffWorkloadImpact:Willallowthestafftocompletetasksmoretimelyand
reducethestressofemployees.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethehiringofatemporaryfinancialintern.
2.Motiontodenythehiringofafinancialintern.
C.STAFFRECOMMENDATION:
CityAdministratorandFinanceDirectorrecommendAlternative#1toapprovethehiring
ofafinancialintern.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:8/9/10
1
7.PublicHearing–ConsiderationofapprovingvacationofMapleStreetadjacentto
theMississippiRiverperpetitionofabuttinglandowners.(BW)
A.REFERENCEANDBACKGROUND:
OnOctober9,2009,theCityofMonticelloreceivedapetitionrequestingthevacationof
theMapleStreetright-of-waybetweenWestRiverStreetandtheMississippiRiver.The
petitionwaspresentedbythetwopropertyownersoneithersideoftheright-of-way.A
copyofthispetitionisincludedinthesupportingdataas AttachmentA.Thenon
November20,2009thepropertyownerssubmittedanapplicationforvacationofthis
right-of-way.Acopyoftheapplicationisincludedas AttachmentB inthesupporting
data.Anaerialmapoftherequestedvacationareaisalsoincludedinthesupportingdata
as AttachmentC.
PerStateStatute,theCityCouncilisrequiredtocallforandholdapublichearingonall
vacationrequestsconcerningCityright-of-ways.Noticeoftonight’shearingwas
publishedandmailedasrequiredbyStatute.
Thisvacationrequestrequiredadditionalnotificationproceduresandtimegivenits
locationadjacenttotheMississippiRiver.PerStateStatute,a60-daynoticemustbe
giventotheCommissioneroftheDepartmentofNaturalResourcesifthestreetorany
partthereofterminatesat,abutsupon,orisadjacenttoanypublicwater.Councilshould
beawarethattheDNRhassincereviewedthevacationrequestandsubmittedaresponse
lettertotheCitydatedJuly14,2010inwhichtheynotetheiroppositiontothevacation
requestcitingnorealpublicbenefitorvalueassociatedwiththevacation,andnotingthat
thevacationwouldnegativelyimpactpublicaccesstotheriver.Acopyofthisletteris
includedinthesupportingdataas AttachmentD.TheCityParksSuperintendenthas
confirmedthatthepublicdoesutilizethisright-of-wayforaccesstotheriver,although
thatuseisinfrequentforthemostpart.
CouncilshouldbeawarethatthepropertyownerandtheCityEngineerhavepreviously
discussedtheeasementvacationrequest,andthattheCityEngineersaidinhisopinion
theCityshouldnotgrantanyright-of-wayvacationrequestsforpropertiesfrontingthe
MississippiRiveratthistime.Thisisbecausewewererecentlymadeawarethatthe
MPCAmaysoonrequiremunicipalitiestotreatpreviouslyuntreatedstormwaterrunoff
frompre-developedareasbeforedischargingitintowatersofthestate,suchasthe
MississippiRiver.Andsincemostofourstormwaterrunoffinthecoreareaof
Monticelloiscurrentlyuntreated,wewillthenberequiredtofindpropertiesalongthe
riverthatarecapableofholdingtherequiredstormwaterimprovements,andthathave
sufficientaccesstoallowustomaintainthem.Giventhisfact,coupledwiththecurrent
lackofdirectionfromtheMPCAonwhattheywillconsidertobeallowablemethodsof
stormwatertreatment,itistheCityEngineer’sopinionthatweshouldretainallofour
currentlyownedpropertiesalongtheMississippiRiveruntilweknowmoreaboutwhat
theMPCA’sdirectionwillbe.Onceweknowwhatouroptionsare,wecanthenmakean
informeddecisiononwhichpropertiesweshouldholdonto,andwhichcouldbevacated.
CityCouncilAgenda:8/9/10
2
IftheCityCouncilchoosestovacatethisright-of-way,thefollowingitemswillneedto
beaddressed.
SaleofVacatedProperty–TheCityCouncilwillneedtodeterminewhetherthe
right-of-way,ofwhichtheCityisfeetitlepropertyowner,shouldsimplybegiven
totheapplicantsorsoldtothem.IfCouncilwantstovacateandselltheright-of-
way,apricewillneedtobedetermined.Staffestimatesthemarketpriceforthis
propertytobeabout$90,000whichisbasedonthelandmarketvaluesofsimilar
sizeadjacentpropertiesperWrightCounty.Thisvalueappearstobereasonable
consideringthatthepropertyabutstheriverandmeasuresroughly24,300square
feetor0.56acres,whichistwicethesizeofastandardresidentiallotinournewer
developmentswhicharecurrentlysellingforaround$35,000.
CertificateofSurvey–Theapplicantswillberequiredtoprovideacertificateof
survey,delineatingtheareatobevacated.Thissurveywillprovidetheexact
legaldescriptionoftheMapleStreetright-of-waytobevacated,anddelineate
newpropertylinesforbothapplicants.Thissurveywillalsoidentifyordinary
highwaterelevationsinrelationshiptotheMississippiRiver.Thisinformationis
neededforverificationthatanybuildingpermitswillcomplywithState
Shoreland,FloodplainandMississippiWild&Scenicregulations.
DrainageandUtilityEasement–TheCitywillrequirea40to50-footwide
drainageandutilityeasementoverourstormseweroutlettotheMississippiRiver
inordertoproperlymaintainit.Thestormseweralongthispropertyisreinforced
concretepipeandrangesinsizefrom54”to66”diameter,andincludesalarge
manholenearly20-feettallneartheriver,andanRCPoutletapronwithsheet
pilingandriprap.TheapplicantsrequestletterstatesthattheyunderstandtheCity
needsthiseasementandthattheyarewillingtoworkwithustoprovideaccessto
thisutility.
CouncilshouldalsobeawarethattheapplicantshavecontactedtheWrightCountySoil
andWaterConservationDistrictandhaverequestedagranttoinstallnativewildflowers
andwillowstakesalongtheriverbanktohelppreventerosion,althoughstaffisnotaware
ofanyerosionissuesinthislocationatthistime.Inaddition,asnotedintheirapplication
theapplicantshavemadeimprovementstotheright-of-wayareaoverthelastseveral
yearsincludingthetrimmingofexistingtrees,plantingseveralnewtrees,andinstalling
undergroundirrigationsystems.
A1.BudgetImpact:NobudgetimpactsareanticipatedifCouncildeniesthe
vacationrequest.IfCouncilapprovesthevacationrequest,budgetimpactswould
includeanyrevenuefromthesaleoftheproperty,whichwouldthenbeoffsetby
theincreasedmaintenancecostsassociatedwithrestoringthevacatedareato
existingconditions,whateverthoseconditionsmaybeatthetimetheworkis
completed.Thismayincludereplacinglandscapingelements,removingand
replacingtrees,repairingtheundergroundirrigationsystems,etc.,whichisall
CityCouncilAgenda:8/9/10
3
dependentonwhatthenewpropertyownersinstall,orhavealreadyinstalled,
withinthevacatedright-of-way.
A2.StaffWorkloadImpact:NostaffworkloadimpactsareanticipatedifCouncil
deniesthevacation.IfCouncilapprovesthevacationrequest,staffworkload
impactswillslightlygreater,butwillstillbenegligible.
B.ALTERNATIVEACTIONS:
1.MotiontodenytherequestedvacationoftheMapleStreetright-of-waybetween
WestRiverStreetandtheMississippiRiveratthistime.
2.MotiontoapprovetherequestedvacationoftheMapleStreetright-of-way
betweenWestRiverStreetandtheMississippiRiver,contingentontheapplicant
providingthenecessarydrainageandutilityeasementovertheCity’sstormsewer
outlettotheMississippiRiver.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternativeAction#1basedonthediscussionabove.
D.SUPPORTINGDATA:
AttachmentA–Right-of-WayVacationPetition
AttachmentB–Right-of-WayVacationApplication(3pgs)
AttachmentC–AerialMapofRequestedRight-of-WayVacationArea
AttachmentD–DNRresponseletterdatedJuly14,2010(2pgs)
CityCouncilAgenda:8/9/10
1
8.PublicHearing-ConsiderationofapprovingOrdinance#517amendingthe2010
FeeSchedule.(TK)
A.REFERENCEANDBACKGROUND:
Sincetheordinancesettingthe2010feeschedulewasadoptedinJanuary,acoupleof
processeshavechangedandsomefeeswerereviewedandadjustedwhichrequirethe
Citytoamendtheordinance.
ThefirstchangetobemadeisthattheStateLegislatureapprovedanewminimum
surchargeonpermitstemporarily.BeginningJuly1,2010throughJune30,2011the
minimumsurchargewasincreasedfrom$0.50to$5.00.Staffwouldliketochangethe
ordinancefromstatinganactualdollaramounttousingthestate-mandatedfee.
Next,basedonCitycosts,staffwouldliketoincreasetheblightprocessingfeefrom$35
perparcelto$50.The$50wouldhelpcoverinspectortimeandnoticemailingcosts.
Underthelicenses/permitcategory,thestaffwouldliketoremovethe$3.50application
feefromthedailytransientmerchantpermit,sincetheapplicationfeeiscollectedwith
theannualtransientmerchantpermitandnotonthedailypermit.
Finally,thereareanumberofchangestothefeeschedulerelatedtosolidwaste.These
changesbringthevariousfeesinlinewiththeCitychangingthesizeandmethodfor
recyclingcarts(bins),whicharenowhandledthroughVeolia.
A1.BudgetImpact:Budgetimpactwillbeminimalsincethefeesarebeing
changedtooffsetCitycosts.
A2.StaffWorkloadImpact:Thereisnostaffimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveOrdinance#517amendingtheCity2010feescheduleas
outlinedaboveandasshownonattachednoticeofintentandordinance
amendment.
2.MotiontodenyapprovingOrdinance#517amendingtheCity2010feeschedule.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative1toapproveamendingtheCity2010feeschedule,as
outlinedaboveandonattachednoticeofintentandordinanceamendment.
CityCouncilAgenda:8/9/10
2
D.SUPPORTINGDATA:
OrdinanceNo.517,anordinanceamendingthe2010feeschedule
Noticeofintenttoconsideramendmentstothe2010feeschedule
ORDINANCENO.517
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEAMENDINGTHE2010FEESCHEDULE
THECITYCOUNCILOFTHECITYOFMONTICELLOORDAINS:
Section1.TheFeeSchedulecategory,CommunityDevelopment–Building,ofthe
MonticelloCityCodeshallbeamendedasfollows:
BuildingPermitSurcharge:usestate-mandatedfee
BlightProcessingFee:$35 $50(perparcel)
Section2.TheFeeSchedulecategory,Licenses/Permits,oftheMonticelloCityCodeshall
beamendedasfollows:
TransientMerchant-Dailyfeesoperating
underannualpermit:$10/day+$3.50applicationfee
Section3.TheFeeSchedulecategory,WasteItems,oftheMonticelloCityCodeshallbe
amendedasfollows:
Garbage CartTransferFee:$15.00 $30
RecycleCartReplacement(iflost):$60–35gallon
$65–64gallon
RecyclingBins:(Salestaxpaidatpurchase;cityisenduserandownsthebins)
Residential,setof3(tote-yellownotavailable)
Priceperbin -OldStyle $6.00
Res.Large bluecontainer(RC2000):
Priceperbin $8.00(Citycovers1/2costfornew
homes -$4.00)
WheelsKit $6.25
Apt -Roll-aroundcart $36(Equals1/2cost)
Apt -BlueRecyclingContainer,individual $8.15(Wheelkit$6.25;lid$2.65)
StorageBins(red,yellow,blue):$10plustax(untilsoldout)
Section4.ThisOrdinanceshallbecomeeffectiveimmediatelyuponitspassageand
publicationaccordingtolaw.
Adoptedby theCityCounciloftheCityofMonticellothis9th dayofAugust,2010.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CITYOFMONTICELLO,MINNESOTA
NOTICEOFINTENTTOCONSIDER
AMENDMENTSTOTHE2010FEESCHEDULE
NoticeisherebygiventhatitistheintentoftheCityCounciloftheCityofMonticello,Wright
County,Minnesota,toholdaPublicHearingonMonday,August9,2010at7p.m.toconsider
amendmentstothe2010FeeScheduleasadoptedonJanuary11,2010.Thisnoticeisgivenin
accordancewithMinnesotalaw,Chapters412and462.
Anypersonseekingtocommentonthefollowingproposedamendmentswillhaveanopportunity
todosoduringthepublichearing.Copiesofthe2010FeeScheduleasadoptedareavailable
uponrequestatCityHall.
1.BuildingPermitSurcharge:replaceamountwith“usestate-mandatedfee”
2.BlightProcessingFee:increaseamountto$50(pertaxparcel)
3.TransientMerchant–DailyFeesunderannualpermit:$10/day(remove
applicationfeeof$3.50)
4.Garbage/RecyclingCartchanges
Removecategory:GarbageCartTransferFee
Addcategory:CartTransferFee:$30
Removecategories:recyclingbinfees
Addcategory:RecycleCartReplacement(iflost):35gallon-$60;64
gallon-$65
Addcategory:StorageBins(red,yellow,blue):$10plustax(untilsold
out)
Thesechangestothe2010FeeSchedulewouldgointoeffectafterpublicationofapproved
changes.
Posted:July26,2010
ATTEST:
_____________________________________
CatherineMShuman,DeputyClerk
PublishinMonticelloTimes onJuly29,2010
CityCouncilAgenda:08/09/10
1
9.ConsiderationofaddingsidewalksnowremovalonTH25fromMississippiRiverto
I-94intothe“City-MaintainedSidewalks”sectionoftheSnowPlowing/Removal
Policy.(BP,TM)
A.REFERENCEANDBACKGROUND:
On4/26/10,CouncilwasapproachedtoexamineasectionofTH25foradditionalwinter
maintenanceduetoarequestbyapropertyowner.Therequestwasforcitystafftoclear
thesidewalkinfrontoftheowner’slocation,butCityequipmentistoolargetopass
betweenstreetlightpolesandthebuilding.
AquestionbroughtupbyCouncilMemberPosustaaskedifitwaspossibletomoveor
removelightpostsownedbythecitythatobstructedequipmentpassage.Itwasalso
questionedifitwasfeasibleforCityStafftoclearbothsidesofTH25fromMississippi
RivertoI-94.AmotionwasmadebyMayorHerbsttohavestaffcontactthestateto
seeiftherewasacompromiseintheiroperationsthatwouldremedythesituation
sincesnowfromthestatehighwaythataccumulatesacross2lanesoneachsideis
depositedcurbside.
AsperCouncilrequestPublicWorkscontactedDanWebieoftheMonticelloMN/DOT
maintenancestationtorequestmoreassistanceinsidewalksnowremovalalongTH25
betweentheMississippiRiverBridgeandtheI-94Bridge.Danpassedtherequestonto
hissupervisoratthedistrictofficeinSt.Cloud.Theresponsefromhissupervisor,
RandyReznicekwasthatMN/DOTwouldonlyprovidewhatwassetforthintheoriginal
agreementfromNovember28,1989.Mr.Webieexplainedthat,outofallthetownswith
statehighwaysrunningthroughforwhichtheMonticelloMN/DOTStationis
responsible,Monticelloistheonlytownwheretheyhaulsnowfromcurbside
accumulation.Thisisdonefairlyregularly,usually3to4daysafterasnowfall.Big
Lake,BuffaloandAnnandaleallhavetoremovesnowwiththeirownCityworkforces.
Monticellohasamodifiedprogramwhichalreadyisacompromiseforpropertyowners
andtheCityalongthisroadway.
Pointstoconsider:
TheCityhaschosenthroughitsOrdinance8-1-11,toassigntheresponsibilityof
snowremovalandsidewalkmaintenancetopropertyowners,withtheexception
ofareasthatCityCouncilhasincorporatedaspartofoursidewalkmaintenance
andsnowplowpoliciesforcitystafftomaintain.
Arecent maintenanceagreementnegotiatedwithWalgreensstatestheyare
responsibleforallsidewalkmaintenanceonTH25.TheWalgreenssidewalkon
Broadwayfallsunderthesamepolicyasprioryears:oneremovalpassona
measureablesnowfall.
CityCouncilAgenda:08/09/10
2
Adrivingfactortomoveforwardwiththisagendaatthisearlyseasonisconstruction
thatisduetobeginSeptember7onTH25byMNDOT.IfCityCouncildirectsfor
selectedstreetlightstoberemoved,Staffwouldliketocoordinatelightpoleremoval
andrestorationwiththestateprojectsincesomesidewalkimprovementsaretobe
madeinthescopeofthestateimprovements.
Stafftime/costestimate.Itisestimatedthatthebareminimumannualcoston
averagetoremovesnowfromthesidewalksbetweenI-94andtheMississippi
RiverBridge atmaintenancelevelofonepassforasnowfallof2”ormore will
amountto$2,500/yearforstafftimealone.Thisisbasedon:
o Minimumof2hoursrequiredtoremovesnowfromtheriverbridgetoI-
94rightofwayona2”snowfall.Additionalsnowwouldtakeadditional
time.
o 12snowfallsperyearonaverage.
A1.BudgetImpact:Costtoremovelightpolesandconcretebases,placejunction
boxesandrestoresidewalkisquotedat$8,650.Estimatedannualcosttoremove
snowis$2,500plusfuel,atanannualaverageof12snowfallsof2”ormore.
Furthermaintenancewillincreasesnowremovalcostsrelativetoweatherevents
ormaintenancelevelrequirements.
A2.StaffWorkloadImpact:Currentlyfora2”snowfallstaff,hoursneededforsnow
removalareatthe8hourmark.Inordertocompleteoperationsperordinance,
anyadditionalhourswillputsnowremovalstaffintotheovertimerate.Forwinter
sidewalkoperationswith12averagesnowfallsof2”ormore,anadditional
minimumof24hoursannualmaintenanceisrequiredtoincludethesidewalkson
TH25.
Furthermaintenancefornuisancesnowfallsorslushremovalbeyondonepass
wouldsignificantlyincreasesnowremovalworkloadrelativetoweathereventsor
maintenancelevelrequirements.Thisisbecausenearlydailymaintenancewould
benecessarytokeepthesidewalkclearduetoirregularandfrequentpassingsby
statetrucksandtraffic.Duetothissituation,propertyownersareinthebest
positiontoclearslushasneededafterthemainsnowfallevent.
B.ALTERNATIVEACTIONS:
1.MotiontoaddsidewalksnowremovalonTH25fromMississippiRivertoI-94
intothe“City-MaintainedSidewalk”sectionoftheSnowPlowing/Removal
Policy,atmaintenancelevelofonepassforasnowfallof2”ormoreandrequire
propertyownerstocompletefurthermaintenance.Motionincludesremovalof
deactivatedstreetlightsalongTH25.
CityCouncilAgenda:08/09/10
3
2.MotiontoaddsidewalksnowremovalonTH25fromMississippiRivertoI-94
intothe“City-MaintainedSidewalk”sectionoftheSnowPlowing/Removal
Policy,atmaintenancelevelofapropertyownerresponsibility.Motionincludes
removalofdeactivatedstreetlightsalongTH25.
3.MotiontodenyadditionalsidewalkmaintenanceforsnowremovalonTH25.
C.STAFFRECOMMENDATION:
Asinthepriorstaffrecommendation,inmanycitiesandinMonticello,effortsare
beingmadetocutbackonCityservicesduetoshrinkingrevenuesources.Thetrend
istoputmoreresponsibilityontothecitizensandpropertyowners.However,the
difficultyinmaintainingsidewalksclearofsnowonTH25(andonBroadway)
warrantsanexaminationofourpolicy.Councilshoulddeterminewhetherornot
theuniquecircumstancesanddifficultiesrelatingtosnowremovalatthislocation
warrantbuckingthegeneraltrendtowardservicereduction.IfCouncilbelievesthat
itservesapublicpurposetoremovesnowonTH25,thenfundstodososhouldbe
budgetedaccordingly.Additionally,tightsidewalkdistancesbetweenlightpoles
andobstaclescreatesadilemmafortheCitybecausetheequipmentnowavailable
maynotbeeffectiveatthesecertainlocations.
IfCouncilchoosestoaddTH25totheSnowPlowing/RemovalPolicy,staffproposes
thatCouncilfollowthesameproceduresasonBroadwaywithonepassonameasureable
snowfalltoopenthewalkway.Allothermaintenancewillbetheresponsibilityofthe
propertyowner tokeepaneyeontheirstorefrontsidewalk.
D.SUPPORTINGDATA:
Agendafrom4/26/10CityCouncilmeeting
Approvedrespectiveminutesfrom5/10/10Councilmeeting
QuotefromOlsonElectricforStreetlightunitremovals
Mapoflightingunitsrequestedtoberemoved
CityCouncilAgenda:8/9/10
1
10.Considerationofamendingcontractforpoliceservicein2011.(BW)
A.REFERENCEANDBACKGROUND:
Staffisintheprocessofpreparingthe2011budgetfortheCity,ofwhichpolice
servicesaccountsforasignificantportion.SinceCouncilhasrequestedthatstaff
exploreallmeanspossibletoholdorreduceour2011budget,Council’sinputonthe
levelofpoliceservicesdesiredfor2011isbeingsoughtinadvanceofcompletingthe
draftbudget.
Ourcurrent2-yearcontractwiththeWrightCountySheriff’sOfficeexpireson
December31,2011.Infiscalyear2010,theCitybudgeted$1,091,350forlaw
enforcementservices.Thiswasbasedonatotalof18,980hoursofpoliceprotectionat
arateof$57.50perhour,whichprovidestheCitywith52hoursofpoliceserviceper
day,including24-hourcallandgeneralservices.Ourcurrentcontractfor2011calls
forthesamenumberofhours,exceptthattheratewillincreaseto$59.00perhour,
resultinginabudgetof$1,119,820for2011.Thisisanincreaseof$28,470from
2010.
OnJuly21,2010 thePoliceAdvisoryCommissionwasaskedtoprovidea
recommendationtotheCityCouncilinregardstothe2011budgetforpoliceprotection
services.DuringthemeetingSheriff’sOfficerepresentativesindicatedtheyfeeltheir
currentnumberofcontracthoursfor2011areappropriate.Theyalsostatedthatmost
othercitiesinWrightCountyarenotreducingtheirnumberofcontracthoursfor2011,
butthatseveralcitieshavecontactedtheCountywithrequeststorenegotiatetheir
hourlyrates.Followingsomediscussion,thePoliceAdvisoryCommissionpasseda
motiontorecommendtotheCityCouncilthatthenumberofcontracthoursbe
maintainedat52hoursperdayin2011,butthatthehourlyrateshouldberenegotiated
backtothe2010rateof$57.50.
AsCouncilmayrecall,thenumberofservicecallshasbeendecliningsince2008,
whichindicatesthattheremaybeanopportunitytoreduceournumberofcontracted
hoursforpoliceprotectionwithoutnegativelyimpactingourcurrentlevelsofservice.
Specificserviceareascouldbetargetedinordertoallowforareductioninthenumber
ofhourscontractedforpoliceservicesin2011.Examplesmightincludethe
enforcementoftrafficviolations,neighborhoodand/orparkpatrols,etc.Council
shouldnotethatthecurrentlevelofcallsforserviceshowsactivitythatisroughly
equaltotheactivityseenin2007,whenthenumberofhourscontractedforpolice
servicesamountedto48hoursperday.
Sheriff’sOfficerepresentativeswereinvitedtoattendtonight’sCouncilmeetingto
addressanyquestionstheCouncilmayhaveforthem.Attachedassupportingdataisa
summaryofthenumberofhourswehavecontractedwiththeSheriff’sOfficeoverthe
years,aswellaschartsshowingtheaverageannualcostoflawenforcementpercitizen
forthecitiestheSheriff’sOfficecontractswith,aswellasachartshowingthepercentage
ofeachofthosecitieslevy’sdedicatedtocontractedpoliceservices.Thesecharts
CityCouncilAgenda:8/9/10
2
indicatethatMonticellohasanaveragecostpercitizenofabout$32peryear,andthat
about13.7%ofourlevygoestowardpoliceprotectionservices,bothofwhicharelower
thanaverageforthecitiesconsidered.
A1.BudgetImpact:IfthecurrentcontractamountsarefollowedtheCitywillspend
$1,119,820in2011,whichrepresentsanincreasefrom$1,091,350for2010.If
Councildirectsstafftorenegotiatethehourlyratefor2011backtothe2010rate,
theCitywillshave$28,470offour2011budget.
A2.StaffWorkloadImpact:Staffworkloadimpactswillbeminimalnomatter
whichactionistakenbyCouncil.
B.ALTERNATIVEACTIONS:
1.MotiontoamendthecurrentcontractbymaintainingtheCity’spoliceservice
hoursfor2011at52hoursperdayperthecurrentcontract,butdirectingstaffto
renegotiateour2011hourlyrateto$57.50.
2.MotiontoamendthecurrentcontractbydecreasingtheCity’spoliceservice
hoursfor2011to____hoursperday,andtorenegotiateour2011hourlyrateto
$____.
3.MotiontoamendthecurrentcontractbydecreasingtheCity’spoliceservice
hoursfor2011to____hoursperday,butmaintainingthe2011hourlyrateat
$59.00perthecurrentcontract.
4.Motiontodenyamendingthecurrentcontract.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1basedonthePoliceAdvisoryCommission’s
recommendation.Itshouldbenotedthatwhilethecurrentcontractstatesthatthe
contractwillautomaticallybeextendedthough2011attheratessetforthwithinunless
theCountyisnotifiedofanychangesbyAugust15th,theSheriff’sOfficehasinformed
staffthattheCountyistypicallyflexiblesoweprobablyhavemoretimethanthisto
renegotiatethecontractrates.Thatsaid,shouldCouncildirectstafftocontacttheCounty
forrenegotiationpurposes,staffwilldosoimmediatelytomeettheconditionsofthe
contractandavoidanypotentialissues.
D.SUPPORTINGDATA:
AttachmentA:2010-2011WrightCountySheriff’sOfficecontract(4pgs)
AttachmentB:HistoryofMonticellopoliceservicecontracthours
AttachmentC:AverageCostofLawEnforcementperCitizen
AttachmentD:%ofLevyforLawEnforcement