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City Council Agenda Packet 05-09-2011
AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,May9,2011–7p.m. Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–April25,2011RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncements,andstaffupdates a.CitizenComments: b.PublicServiceAnnouncements: 1)Farmer’sMarket(5/12) 2)MovieinthePark(5/20) 3)AllCityGarageSale(5/14) 4)MonticelloParks&TrailPlanReview–CommunityMeeting(5/17) c.StaffUpdates: 1) 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforMay9th B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofadoptingResolution#2011-38toacceptacontributionfrom LandofLakesChoirboysforWalk&Roll D.Considerationofapprovingannualrenewalsofonsaleandoffsaleliquorlicenses for2011-2012 E.ConsiderationofacceptingQuarter1,2011FinancialReport F.ConsiderationofadoptingSummaryOrdinance#528Aforsummarypublication oftheMonticelloZoningOrdinanceamendmentrelatingtoAdult-OrientedLand UsesandamendingtheofficialMonticelloZoningMap G.ConsiderationofadoptingResolution#2011-37denyingvacationofdrainageand utilityeasementsforLot6,Block1,MonticelloTravelCenter2nd Additionas petitionedbyowner H.Considerationofauthorizingrequestsforquotesforconstructionofthesecond dumpsterenclosureintheBlock35MunicipalParkingLot,CityProjectNo. 10C008 I.ConsiderationofapprovingChangeOrderNo.1fortheTH25/CSAH75NE QuadrantImprovements,CityProjectNo.10C005 J.Considerationofadopting InterimOrdinance#530temporarilyprohibitingthe approvaloftelecommunicationtowers&antennasasprincipalandaccessoryuses inallzoningdistrictswithintheCityofMonticelloandtocallforaPublicHearing bytheMonticelloPlanningCommissiontoreviewChapter4,Section13and Chapter5,Sections1-3 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.Addeditems 8.Adjournment CityCouncilAgenda:05/09/11 1 5A.ConsiderationofapprovingpaymentofbillregistersforMay9th (TK) A.REFERENCEANDBACKGROUND: TheattachedbillregisterscontainallinvoicesprocessedsincethelastCouncilmeeting. SubjecttoMNStatutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecks forpayment.ThedayfollowingCouncilapproval,paymentswillbereleasedunless directedotherwise. IfCouncilhasnoquestionsorcommentsonthebillregisters,thesecanbeapprovedwith theconsentagenda.Ifrequested,thisitemcanberemovedfromconsentanddiscussed priortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillregistersforatotalamountof$523,125.88. 2.MotiontoapprovethebillregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters CityCouncilAgenda:05/09/11 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Leo Mazer Seasonal Locator FNM/Water Dept 4/28 Seasonal Kevin Pavlik Seasonal Install Assistant FNM 5/16 Seasonal David Sperling Seasonal Water and Sewer Water & Sewer 5/5 Seasonal Illeana-Maree Miller Customer Care Consultant FNM 4/29 PT April Eggert Liquor Store Clerk Liquor Store 4/30 PT Name Reason Department Last Day Class Anthony Franco Voluntary MCC 4/30 PT Alyssa Weldon Voluntary FNM 4/29 FT Laura Dachene Voluntary MCC 5/1 PT Molly Smude Voluntary MCC 5/1 PT Kayla Wald Voluntary MCC 5/1 PT NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 5/4/2011 CityCouncilAgenda:05/09/11 1 5C.ConsiderationofadoptingResolution#2011-38toacceptcontributionfromLandof LakesChoirboysforWalk&Roll (CS) A.REFERENCEANDBACKGROUND: LandofLakesChoirboysiscontributing$1,500topurchasetenbikestobeusedasdoor prizesforthe2011Walk&Rollcelebration.Asrequiredbystatestatute,iftheCity acceptsthedonationoffunds,theCityCouncilneedstoadoptaresolutionspecifyingthe amountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: ResolutionNo.2011-38 CityofMonticello RESOLUTIONNO.2011-38 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE LandofLakesChoirboysCash$1,500 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE LandofLakesChoirboysCityofMonticelloPurchase10bikes–Walk&Roll AdoptedbytheCityCouncilofMonticellothis9thdayofMay,2011. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CouncilAgenda:05/09/11 1 5D.Considerationofapprovingannualliquorlicensesrenewalsfor2011-2012 (CS/JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoapprovetheliquorlicenserenewalsinonemotion,contingent uponthecompletionoftheapplication,approvalbythestate,andsubmissionofproper paperwork.Thesebusinessesarethecurrentlicenseholdersonrecordanditisassumed theywillrenew.Ifabusinessshouldchangeownership,theywouldneedtocompletea newlicenseapplicationforapprovalbytheCityandwouldnotbecoveredbytherenewal process. Financestaffpreparesthebillingsandsentthemailingtotheliquorlicenseholderson April29th.Aletterwasenclosedwitheachinvoiceexplainingthedocumentsthatare neededforprocessingtherenewalandinvitingthemtocontactstaffwithanyquestions. TheduedatefortherenewalsisJune1st,whichgivestheCityamonthforprocessing. Whentheinvoicesandpaperworkarereturned,staffreviewseachrenewalandensures thatpaperworkiscompletedincompliancewithStateAlcohol&Gamblingrulesand statelaw.RenewalformsaresenttotheCountySheriffforverificationandsignature. ThecompletedrenewalsaresenttotheStateAlcohol&GamblingDivisionfortheir stampofapproval,whichallowsthelicenseholderstopurchasealcoholicbeveragesfrom approvedwholesalers.TheCityisresponsibleforissuingtheannuallicensesand sendingthemtothelicensedpremises,wheretheyaredisplayed. Thefollowinglicensesaresubmittedforrenewal. IntoxicatingLiquor,On-Sale(fee$3,750) 1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC) 2.BeefO’Bradys(TMC&JTaylorCorp) 3.BluestoneGrille(PaulyCompanies,Inc) 4.BuffaloWildWingsGrill&Bar(BlazinWingsInc) 5.ChattersRestaurant&Bar(WestRiverRestaurantsInc) 6.CornerstoneCafé&CateringCompany 7.Hawk’sSportsBar&Grill 8.MonticelloCountryClub 9.MonticelloLiquors,Inc 10.RanchoGrandeMexicanRestaurantInc,#2 11.RiverCityExtreme(RiverCityLanes) 12.TheStationBar&Grill(TDDCLLC) IntoxicatingLiquor–On-Sale,Sunday(fee$200) 1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC) 2.BeefO’Bradys(TMC&JTaylorCorp) 3.BluestoneGrille(PaulyCompanies,Inc) 4.BuffaloWildWingsGrill&Bar(BlazinWingsInc) 5.ChattersRestaurant&Bar(WestRiverRestaurantsInc) 6.CornerstoneCafé&CateringCompany CouncilAgenda:05/09/11 2 7.Hawk’sSportsBar&Grill 8.MonticelloCountryClub 9.MonticelloLiquors,Inc 10.RanchoGrandeMexicanRestaurantInc,#2 11.RiverCityExtreme(RiverCityLanes) 12.TheStationBar&Grill(TDDCLLC) 13.VFWClub#8731 14.AmericanLegionClub#260 Non-Intoxicating3.2%Beer,On-Sale(fee$275) 1.CityofMonticello/MonticelloCommunityCenter(ConcessionsatBallfields) 2.ChinaBuffet(Lin,Chuan) Non-Intoxicating3.2%Beer,Off-Sale(fee$100/$75) 1.CubFoods(Monticello1998LLC) 2.TargetStoreT-2180 3.Wal-MartStoresInc 4.SuperAmerica#4479(NorthernTierRetailLLC) 5.MonticelloLiquorsInc 6.KwikTripInc ClubLicense(fee-setbystatutebasedonmembership) 1.VFW-$500 2.AmericanLegion-$500 Wine/StrongBeerCombinationLicense($1,200) None A1.BudgetImpact:Thefeesestablishedfortheannualrenewalsareintendedto coverthecostsoftherenewalprocessing. A2.StaffWorkloadImpact:Financestaffpreparesthebillingsandmailsthemout. Severalcitystaffmembersassistwiththereviewprocessandthenissuethe licensesafterallstepsarecompleted. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethelicenserenewalsfor2011-2012effectiveJuly1,2011, contingentuponapplicantsprovidingthecompletedrenewalform,applicationfor liquorlicense,insuranceinformation,andpaymentoflicensefees. 2.Motiontodenythelicenserenewals. CouncilAgenda:05/09/11 3 C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1.Citystaffconsidersallofthesebusinesseseligiblefor renewaloftheirlicenses.In2010,WrightCountydidnotreportanyfailureswhenthey conductedalcoholcompliancechecksofourlicensedbusinesses. D.SUPPORTINGDATA: None CityCouncilAgenda:05/09/11 1 5E.Considerationofacceptingthe1st Quarter2011FinancialReport (TK) A.REFERENCEANDBACKGROUND: Attachedisthe1st Quarterfinancialstatusreportfor2011.Thereportshowsnotmuch takingplaceotherthanthebudgetedoperatingtransfersfordebtservicepaymentssofar, asmoreactivityoccursduringthe2nd and3rd quartersoftheyearthaninthefirstquarter. Throughthe1st quarter,theCityisingoodshapecomparedtobudgetandisverysimilar tolastyear’srevenueandexpenditureactivity. Theconcernsthroughthe1st quarteroftheyearisbuildingpermitrevenuecomparedto budgetappearstobefallingshortandwillneedmonitoringoverthenextfewmonths. Alsointerestearningsmaybebelowbudgetasinterestratesremainverylowandsomeof theCity’sgovernmentsecuritieswithinterestratesat3%orabovecontinuetobecalled, whichforcesustoreinvestatlowerratesorextendthelengthofmaturitiestoachieve similarrates. Ontheexpendituresideoftheledger,lineitemsfortheiceandsnowactivityappeara littlehigh,butshouldbeoffsetagainstotheractivitiesbeingbelowbudget.Again,these areitemsstaffwillmonitorand,iftheyremainhigh,mayrequirereducingotherline itemstomakeupanyshortfall. Allotherrevenueandexpendituresappeartobeinlinewithbudgetamounts. A1.BudgetImpact:Thequarterlyreportshaveverylittlebudgetimpactotherthan stafftimetopreparethereport. A2.StaffWorkloadImpact:Thereporttakesstaffacoupleofhourstoprepare,but thehopeisthenewsoftwaresystemwillreducethistimeinthefuture. B.ALTERNATIVEACTIONS: 1.Motiontoacceptthe1st Quarter2011financialstatusreport. 2.Motiontonotacceptthe1st quarterfinancialstatusreport. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1. D.SUPPORTINGDATA: 1st Quarter2011FinancialStatusReport MarchInvestmentSchedule. Page 1 of 8 2011-1st QuarterFinancialStatusReport Thefinancestaffcontinuestoworkoncompletingthe2010auditedfinancialreport.The goalistohavethereportpresentedtotheCouncilonJune28th inaworkshop,similarto thepresentationsthelasttwoyears.Thisyear’sauditprocesshasbeenabitofa challengecomparedtolastyearduetostaffturnoverandhavingFiberNetoperational. However,Idon’texpectanymajorissuestosurfacefromtheannualaudit. Overall The1st quarteroftheyearisgenerallyrelativelyslow,withthelargestactivitybeingthe February1st bondpaymentsandthecorrespondingoperatingtransfersrelatedtothose bondpayments.TheCitydebtpaymentwas$5,252,472.82for2011comparedto $5,151,084in2010.ConstructionexpendituresforCityprojectsandbuildingpermit activitiesgenerallydon’tbeginuntilthe2nd quarter. Ontherevenuesideofthings,oneofmyconcernsisinterestearningsoninvestments. Whilethe2011budgethasfewerfundsbudgetedforinterestearnings,Cityinvestments atinterestsof3%orabovecontinuetoberedeemed.TheCitycanonlyreinvestthe fundsataround1%forshorterterminvestmentsandaround3%forinvestmentswith maturitiesof15to20years.So,theCitymayfallshortofitsbudgetforinterest earnings.TheotherissueisstilltheStatebudget.SincetheCityreceivesnoaidsfrom theStatethiswillnotbeanissue.HowevertherearealwaysproposalstolimittheCity’s abilitytolevypropertytaxes,whileotherproposalswillincreaseexpendituresintothe future.Itshouldbeaninterestingfinishtothelegislativesession. Thetablebelowcomparesbudget-to-actualrevenueandexpendituresfor2010and2011, and,asyoucansee,bothrevenuesandexpendituresarebelowbudget. Revenues:2010 2010 %2011 2011 % Budget 1stQTRYTD Received Budget 1stQTRYTD Received GeneralFund6,329,450 97,393 1.54%6,393,620 118,275 1.85% SpecialRevenueFunds6,110,647 477,789 7.82%6,421,694 674,519 10.50% DebtServiceFunds6,064,497 12,983 0.21%6,322,683 3,121,342 49.37% CapitalImprovementFunds5,602,320 20,000 0.36%4,752,002 43,374 0.91% EnterpriseFunds 8,620,167 894,492 10.38%12,138,168 1,290,293 10.63% TotalRevenues 32,727,081 1,502,657 4.59%36,028,167 5,247,803 14.57% Expenditures:2010 2010 %2011 2011 % Budget 1stQTRYTD Spent Budget 1stQTRYTD Spent GeneralFund6,329,450 1,278,148 20.19%6,393,620 1,320,233 20.65% SpecialRevenueFunds7,521,338 526,424 7.00%9,042,560 3,601,713 39.83% DebtServiceFunds6,845,275 5,159,325 75.37%6,904,275 5,259,098 76.17% CapitalImprovementFunds4,289,220 -62,046 -1.45%4,744,500 12,445 0.26% EnterpriseFunds9,909,830 1,630,942 16.46%15,880,783 1,556,836 9.80% TotalExpenditures34,895,113 8,532,793 24.45%42,965,738 11,750,325 27.35% Page 2 of 8 Themainreasonbothrevenuesandexpendituresareabove2010year-to-date(YTD) numbersistheoperatingtransfersforthedebtpayments.In2010thesetransferswere notrecordeduntilApril,whereasin2011theywererecordedinFebruary. Therestofthisreportwillsummarizetheactivityofeachfundtype. GeneralFund GeneralFundrevenuesfor2011areforthemostpartverysimilartorevenuesfor2010. Thelargestrevenuesourceispropertytaxes,whichtheCitywillnotreceivefromthe CountyuntilJuly. 2010 2010 %2011 2011 % Budget 1stQTRYTD Received Budget 1stQTRYTD Received PropertyTaxes5,297,065 -26,580 -0.50%5,362,622 1,591 0.03% Licenses&Permits296,650 19,981 6.74%296,250 14,675 4.95% IntergovernmentalRevenues114,801 43,712 38.08%139,740 48,478 34.69% ChargesforServices306,023 15,501 5.07%330,096 23,751 7.20% Fines&Forfeits300 35 11.67%200 250 125.00% Miscellaneous 269,611 44,744 16.60%264,712 29,530 11.16% TransfersfromOtherFunds45,000 0 0.00%0 0 0.00% TotalGeneralFundRevenues6,329,450 97,393 1.54%6,393,620 118,275 1.85% Thebiggestconcernrightnowisbuildingpermitrevenue.In2009theCitycollected $52,984forbuildingpermitsthroughthe1st quarter.In2010theCitycollected$16,910 andsofarin2011,theCityhascollected$11,031.Wehadthesameconcernin2010and buildingpermitsdidinfactfall$85,361.09shortofbudget.Astheweatherwarmsupso shouldthebuildingpermitactivity,butstaffwillneedtomonitorbuildingpermitactivity overthenextcoupleofmonths.Basedonrevenuesreceived,staffmayneedtorequest somesortofcouncilactiontoadjustbudgetsaccordingly.Allotherrevenuesourcesare wheretheyshouldbeforthefirstquarteroftheyear. Ontheexpenditureside,theCityhasspent21%ofitsbudget.Thetablebelowcompares 2009and2010budget-to-actualexpendituresbydepartment. 2010 2010 %2011 2011 % Budget 1stQTRYTD Spent Budget 1stQTRYTD Spent GeneralGovernment1,372,973 359,047 26.15%1,403,829 308,771 21.99% PublicSafety1,697,794 307,128 18.09%1,710,383 391,069 22.86% PublicWorks2,275,156 456,398 20.06%2,299,770 476,807 20.73% Miscellaneous165,593 40,189 24.27%94,063 42,970 45.68% Parks744,590 96,713 12.99%732,500 85,013 11.61% EconomicDevelopment73,344 17,043 23.24%153,075 15,603 10.19% TotalGeneralFdExpenditures 6,329,450 1,276,518 20.17%6,393,620 1,320,233 20.65% Page 3 of 8 WhileitmayseemreasonabletoexpecttheCitytohavespent25%oftheirbudgeta quarterofthewaythroughtheyear,therealityisthemajorityofexpensesoccurinthe summerandfalloftheyearwiththehiringofsummerhelpinpublicworks,road,storm water,andparkmaintenanceactivities.Thetwoexceptionstothiswouldbethesnow andiceactivityandmiscellaneousactivity,bothwhichwillbedescribedbelow. Overallthe generalgovernmentdepartment isunderbudgetamounts(only22%spent) andallactivitiesinthisdepartmentareunderbudgetamounts.Thereareafewitemsin thisdepartmentthatareone-timeexpendituresthat,whenpaid,willbringthisactivity closertobudgetedexpenditures.Theseitemsincludefeesfortheannualaudit,the assessingservicesfeestotheCounty,andmembershipintheCoalitionofUtilityCities. The publicsafetydepartment hasspent23%ofitsbudget,butagaintheone-time expendituretorecordtheStateaidduetotheFireReliefAssociationhasnotbeenmade. Fornowitwouldappearthisdepartmentwouldfinishtheyearunderbudget. The publicworksdepartment hasalsospent21%oftheirbudgetsofar.Sofarnoneof theexpendituresareoutoflineforthistimeoftheyear.TheStreetDepartmentisbelow budget,butthatisbecausecracksealandsealcoatprojectstakeplacelaterinthe summer.Againtheexpectationwouldbeforthisdepartmenttofinishtheyearator belowbudget.Thebiggestissueistheiceandsnowactivitywhichhasalreadyspent 79%ofitsbudgetfortheyear.Whilewedospendthemajorityofthisbudgetinthe1st quarteroftheyear,anearlyorsnowyendoftheyearwillcausethisactivitytobeover spent.However,themajorityoftheexpenditureswillbepublicworkspayrollchargedto thisactivityandnotchargedtotheotherpublicworksactivities.Sowhilethisactivity couldexceeditsbudget,activitiessuchasstreetsandalleyswhilebeunderbudget. Theonlyactivityinthe miscellaneousdepartment istheCity’sunallocatedinsurance costs.Thisappearsabovebudget,buttheCityhaspaiditsinsuranceforthefirsthalfof theyear,soitshouldendtheyearnearbudgetedamounts. Thebudgetforthe parksdepartment appeartobeconsiderablybelowbudget,buttheir activitieshavethemajorityoftheirexpensesinthespring,summerandearlyfall,which willrequiremonitoringoverthenextquarterortwo. Finally,the economicdevelopmentdepartment hasspent10%ofitsbudgetduetothe Citybudgeting$80,000tocompletethedowntownstudyinthisactivity,whichverylittle hasbeenspentsofar.Mostofthisexpensewilltakeplaceinthe2nd quarter. Insummary,IbelievetheGeneralFundisontargettoendtheyearatorbelowbudgeted expenseamounts,withthepossibleexceptionoftheiceandsnowactivity.Ialsobelieve revenuesshouldfinishtheyearnearbudgetedamountswiththeexceptionofpossibly buildingpermitsandinterestearnings,whichstaffwillmonitorcloselythenextfew monthtoseeifanyadjustmentsneedtobemadetoCitybudgetsduetorevenue shortfalls. Page 4 of 8 SpecialRevenueFunds SpecialRevenueFundsarefundsforwhichrevenuesarerestrictedforspecificpurposes byagoverningbody.TheCitycurrentlyoperates17specialrevenuefunds,eachwith theirownbudget.FundssuchastheLibrary,ShadeTree,StreetReconstructionand CommunityCenteralldependonapropertytaxlevytohelpsupporttheiractivities.The tablebelowcompareseachSpecialRevenueFund’srevenuebudget-to-actualrevenues for2010and2011. SpecialRevenueFunds2010 2010 %2011 2011 % Budget 1stQTRYTD Received Budget 1stQTRYTD Received LibraryFund40,184 0 0.00%36,461 67 0.18% StreetReconstructionFund370,228 0 0.00%362,883 250,018 68.90% MinnInvestmentFund34,101 0 0.00%31,709 0 0.00% EDAFund1,253,752 5,774 0.46%1,681,017 12,583 0.75% NSPFund0 21,459 100.00%0 0 0.00% DeputyRegistrarFund 284,613 49,542 17.41%296,070 49,008 16.55% ShadeTreeFund34,704 0 0.00%36,544 9 0.02% BertramChainofLakesFund0 0 0.00%0 20 100.00% CommunityCenterFund2,325,490 366,003 15.74%2,278,330 358,683 15.74% Park/PathwayDedication Fund403,620 997 0.25%668,548 0 0.00% OAAFund291 0 0.00%251 0 0.00% CapitalProjectsRevolving Fund283,089 25,570 9.03%35,611 0 0.00% GrantFundingFund0 0 0.00%0 0 0.00% StreetLightImprovement Fund280,606 0 0.00%247,987 0 0.00% WaterAccessFund94,565 2,118 2.24%104,404 0 0.00% SanitarySewerAccessFund494,883 5,073 1.03%401,095 4,131 1.03% StormSewerAccessFund 210,521 1,253 0.60%240,784 0 0.00% Total6,110,647 477,789 7.82%6,421,694 674,519 10.50% TheLibrary,StreetReconstruction,andShadeTreeFundsmajorrevenuesourcesare propertytaxesandtransfersfromotherfundsandtheCommunityCenterandEDAalso receivepropertytaxes,allofwhichwillnotbereceiveduntilJuly.TheStreet ReconstructionFundrevenuesaretheoperatingtransferfromtheLiquorFund,as budgetedinplaceofapropertytaxlevy. ThemainrevenuesourceattheDMVisthesalesfromlicensesandpermits,forwhich theCityhascollectedandrecordedonlyJanuaryandFebruaryfeessofar,amountingto 17%ofitsbudgetedrevenues.TheCommunityCenterhascollected34%ofits membershipfeesand30%ofitsactivityrelatedfeessofar. Overallontheexpenditureside,allfundshavespent40%oftheirbudget,butmostofthe budgetisfortransferstoDebtServiceFundsfortheirshareofthe2011debtpayments. Page 5 of 8 ThesetransferswererecordedinFebruary.AlloftheSpecialRevenueFundsshould finishtheyearatorbelowbudgetbasedonfirstquarterexpenditures,withthepossible exceptionoftheCommunityCenterFund,whichwilldependonthecapital(building) improvementsthatareneededandcompletedin2011.Thechartbelowshowsthe SpecialRevenueFundsbudget-to-expenditures. DebtServiceFunds TheCityhasmadeitsdebtpaymentforFebruary,whichincludedtheprincipalpayment duefortheyearandonlyleavesaninterestpaymentinAugusttobepaid.Onthe revenueside,allofthetransfersofCityfundsfortheCity’sshareofdebtpaymentwere made.HoweverthefirsthalfspecialassessmentscollectionwilltakeplaceinJuly. OveralltheCitycurrentlyhasoutstandingdebtof$60,418,000,whichincludesthe $26,445,000TelecommunicationsRevenueBondtheCityissuedin2008.Thisnumber ishighforaCityofoursize,butithasalottoduewiththefinancingoftheinterchange project,whichstillhasbondsoutstandingof$15,660,000andtheTelecommunication RevenueBondslistedabove.Isaythisbecausethecommontoolforcomparingdebt fromoneCitytoanotherisdebtpercapitaandIoftenseetheserangingfrom$700to $1,500,butifweusedapopulationof12,000forMonticello,ourdebtpercapitawould beover$5,035.Againyoucanpointtotheinterchange,wastewatertreatmentplant, Page 6 of 8 fiberproject,andcommunitycenterprojectsasgoodreasonstobehighanddoesnot meantheCityisinbadfinancialhealth.Infact,in2009theCityhad$68,610,293in bondsoutstandingandadebtpercapitalofover$5,700. TheCity’snextdebtpaymentisdueJune1st,2011forthefiberbondsintheamountof $882,668,whichisforinterestonlyandthenAugust1st,2011intheamountof $1,027,029.75,ofwhichonly$407,000isfortheretirementofbondprincipalandthe balanceisforinterest. CapitalProjectFunds The2011budgetdidincluderevenueandexpenditurebudgetsbasedonthe2011budget ofthefive-yearcapitalimprovementplan.However,mostoftheseactivitiestakeplace inthesummermonthsduetoMinnesotaweather.Thelargestexpenditurewillbeforthe 2011streetreconstructionproject,ifapproved,andtherevenuesourcewouldbeeithera bondsaleoruseofreserves. EnterpriseFunds TheCityhasfiveEnterpriseFundsthatitoperates.TheseareoperationsthattheCity runslikeabusinessactivity.TheCitywillbillfirstquarterwaterandsewerchargesin April.TheLiquorandCemeteryFundsreceivetheirrevenuesonaprettyconsistentbasis throughouttheyear,withDecemberfortheLiquorFundbeingitsbusiestperiod.Finally theFiberNetMonticelloFundisnowoperatingandreflectsrevenuesrecordedtodate. ThefundsreceivedforsettlementofthelawsuitwererecordedinAprilandarenot reflectedintherevenuesforFiberNet.Belowisthetableofbudgettoactualforthe EnterpriseFundrevenuesforthepasttwoyears: 2010 2010 %2011 2011 % Budget 1stQTRYTD Received Budget 1stQTRYTD Received WaterFund989,977 -9,118 -0.92%990,434 4,041 0.41% SewerFund1,536,625 -16,309 -1.06%1,558,180 7,962 0.51% LiquorFund4,121,570 910,520 22.09%4,492,098 947,250 21.09% CemeteryFund24,221 1,450 5.99%35,265 5,905 16.74% FiberNetMonticelloFund1,947,774 7,949 0.41%5,062,191 325,135 6.42% Total8,620,167 894,492 10.38%12,138,168 1,290,293 10.63% Ontheexpendituresidetherearenobigsurpriseseither.Allthefundsarebelowbudget andbelowactualspentlastyearatthistime.ThemainexpendituresintheFiberNet MonticelloFundareforoperationssofarin2011,withconstructionandthefirsthalf bondpaymenttotakeplaceinthe2nd quarteroftheyear. OnthenextpagearetheexpensesfortheEnterpriseFunds: Page 7 of 8 2010 2010 %2011 2011 % Budget 1stQTRYTD Spent Budget 1stQTRYTD Spent WaterFund1,307,876 70,548 5.39%1,393,330 78,992 5.67% SewerFund2,477,121 250,348 10.11%2,579,030 327,602 12.70% LiquorFund4,107,434 718,939 17.50%4,397,199 1,043,385 23.73% CemeteryFund39,169 2,353 6.01%34,950 4,653 13.31% FiberNetMonticelloFund1,978,230 588,754 29.76%7,476,274 102,204 1.37% Total9,909,830 1,630,942 16.46%15,880,783 1,556,836 9.80% AlloftheCity’senterprisefundsappeartobeonpacetofinishtheyearatorbelow budgetedexpenditures,withrevenuescoveringalloftheoperationsandsomeofthe depreciationofthesystemassets.TheFiberNetMonticelloFundistheoneexception, wherefundstocompleteconstructionandbecomefullyoperationalwillexceedrevenues for2011.Howeversomeofthesecostswillbeoffsetfromtherevenuebondissuedin 2008. Investments Finally,theCity’sinvestmentactivityhasbeenrelativelyminor.AttheendofMarchthe Cityhad$23,526,545investedatanaverageinterestrateof3.335%andanaverageyield of3.217%.Thiscomparesto$24,794,704atanaverageinterestrateof3.709%and averageyieldof3.758%attheendofMarch2010.TheCityisstillhavingsomeofits governmentsecuritieswithinterestrates3%orhigherbeingcalled,whichforcestheCity toeitherreinvestatlowerratesorextendoutmaturities.ThebreakdownoftheCity’s investmentsisbelow: FHL=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s= CertificateofDeposits;FNMA=FederalNationalMortgageAssociation;FFCB=FederalFarmCredit Bank;FHLMC=FederalHomeLoanMortgageCorporation. Page 8 of 8 AlloftheseinvestmentsmeetStateandCityinvestmentrequirements.Attachedarethe investmentstheCityhasasofMarch31st. Conclusion CollectionofrevenuesthroughMarchof2011isverysimilartocollectionin2010.The majordifferenceistherecordingofoperatingtransfersintofundsfromotherCityfunds. Anothersimilarityto2010istherevenuesreceivedforbuildingpermits,whichisbelow anticipatedlevelsagainandwillneedtobemonitoredoverthenextcoupleofmonths. Expendituresareontargetthroughthefirstquarteroftheyeartoendtheyearinmost casesbelowbudgetedamounts.Howeverformanydepartments,expenditureactivity picksupoverthesummermonths.Theiceandsnowactivityappearsitwillbeover budget,butwillbeoffsetbyotherpublicworksactivitiesbeingunderbudgetduetostaff timebeingchargedtotheiceandsnowbudget. Overall,IfeeltheCityisinagoodfinancialpositionthroughthefirstquarteroftheyear. CityCouncilAgenda:05/09/11 1 5F.ConsiderationofadoptingSummaryOrdinance#528AforpublicationoftheMonticello ZoningOrdinanceamendmentrelatingtoAdult-OrientedLandUsesandamendingthe officialMonticelloZoningMap (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptsummaryordinance#528A,asummaryordinance relatingtoAdult-OrientedLandUses. OnApril24th,2011,theCityCounciladoptedamendmentstotheMonticelloZoning OrdinanceandtheOfficialZoningMapasrelatedtotheregulationofAdult-Oriented LandUses. Theordinanceisrequiredtobepublishedinthepaperofrecord.Duetothelengthand illustrationsincludedintheamendments,theCouncilisaskedtoapproveasummary ordinancesuitableforpublication.Itshouldbenotedthatthisrequiresasupermajority voteofCouncil(4/5). A1.BudgetImpact:TheadoptionofthesummaryordinancewillsavetheCitya significantamountinpublicationfees. A2.StaffWorkloadImpact:Minimal.TheCityAttorney’sofficehasdraftedthe summaryordinanceduetothenatureoftheordinance. B.ALTERNATIVEACTIONS: 1.MotiontoadoptSummaryOrdinance#528Aforsummarypublicationofthe MonticelloZoningOrdinanceamendmentrelatingtoAdult-OrientedLandUses andamendingtheofficialMonticelloZoningMap. 2.MotiontodenyadoptionofSummaryOrdinance#528Aforsummarypublication oftheMonticelloZoningOrdinanceamendmentrelatingtoAdult-OrientedLand UsesandamendingtheofficialMonticelloZoningMap. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1above. D.SUPPORTINGDATA: SummaryOrdinance#528A SUMMARYORDINANCENO.528A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGSECTIONCHAPTER3ANDCHAPTER5,SECTION 3.2(B),TABLE3-2,OVERLAYZONINGDISTRICTS;SECTION3.7,OVERLAY ZONINGDISRICTS;SECTION5.1,TABLE5-1,USESBYDISTRICT;AND DELETINGSECTION5.2(F)(1),ADULTUSES;OFTHEMONTICELLOCITYCODE, KNOWNASTHEZONINGORDINANCE,BYPROVIDINGFORTHE ESTABLISHMENTOFANOVERLAYZONINGDISTRICTFORTHEPROVISION ANDREGULATIONOFADULT-ORIENTEDLANDUSES,ANDAMENDMENTSTO THEOFFICIALZONINGMAPREFLECTINGTHEAPPLICATIONOFSUCH OVERLAYDISTRICTTOSPECIFICPROPERTIESASDESIGNATEDHEREIN. NOTICEISHEREBYGIVEN that,onApril25,2011,OrdinanceNo.528wasadoptedbythe CityCounciloftheCityofMonticello,Minnesota.DuetothelengthynatureofOrdinanceNo. 528,thefollowingsummaryoftheordinancehasbeenpreparedforpublicationasauthorizedby statelaw. Section1:TheordinanceadoptedbytheCouncilamendstheCityZoningOrdinanceby providingfortheestablishmentofanoverlayzoningdistrictfortheprovisionand regulationofadult-orientedlanduses,andcoordinatingamendmentstoofficialland usemap.Theordinanceprovidesforthefollowing: AddstheSpecialUseOverlayDistricttotheOverlayZoningDistrictTable; AddstheSpecialUseOverlayDistrictandprovidesfor: o Appropriaterestrictionsonadultuses o Providesadult-orientedusesasaccessoryusesinaccordancewiththe accessoryusestandardsundersection5.3(D); AmendstableonUsesbyDistricttodeleteadultusesfromthebasezoning districtsaspermitted,accessoryorconditionsuses; DeletesSection5.2(F)(1)containingadultuserestrictionswithinthegeneraluse standards; AmendstheOfficialZoningMapbyapplyingtheSpecialUseOverlayDistrict. Section2:Aprintedcopyofthewholeordinanceisavailableforinspectionbyanyperson duringtheCity’sregularofficehours.Amendmentsasapprovedwillbeincorporated intotheonlineZoningOrdinancefollowingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello,Minnesota, this9thdayofMay,2011. CITYOFMONTICELLO ATTEST:ClintHerbst,Mayor JeffO’Neill,CityAdministrator CityCouncilAgenda:05/09/11 1 5G.ConsiderationofadoptingResolution#2011-37denyingvacationofdrainageandutility easementsforLot6,Block1,MonticelloTravelCenter2nd Additionaspetitionedby owner.(AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptaformalresolutionrelatingtothedenialofa petitionedrequestforvacationofdrainageandutilityeasement. OnApril24th,2011,theCityCouncildeniedthevacationrequestforLot6,Block1, MonticelloTravelCenter2nd Addition,citingtheneedforconsistencywiththeoriginally approvedplannedunitdevelopmentplan. Whendenyingavacationrequest,itisrecommendedthattheCitymakeformalfindings viaresolutionforitsdecision. AresolutionsupportingthefindingsmadebytheCityCouncilduringthehearingof April24th hasbeenpreparedandispresentedforapproval. A1.BudgetImpact:None. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-37denyingvacationofdrainageandutility easementsforLot6,Block1,MonticelloTravelCenter2nd Additionaspetitioned byowner. 2.MotiontodenyResolution#2011-37denyingvacationofdrainageandutility easementsforLot6,Block1,MonticelloTravelCenter2nd Additionaspetitioned byowner. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1above. D.SUPPORTINGDATA: Resolution#2011-37 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-37 DENYINGVACATIONOFAPORTIONOFDRAINAGE&UTILITYEASEMENTS UPONPETITIONOFTHELANDOWNERSFORLOT6,BLOCK1, MONTICELLOTRAVELCENTER2ND ADDITION WHEREAS,anapplicationandpetitionrequestingvacationofaportionofdrainageandutility easementsandsignedbythepropertyownersofLot6,Block1,MonticelloTravelCenter2nd AdditionintheCityofMonticello,wasreceivedbytheCityClerkonthe31stdayofMarch, 2011;and WHEREAS,anoticeofPublicHearingwaspublishedonApril7and14,2011,pursuantto MinnesotaStateStatutes412.851;and WHEREAS,anoticeofPublicHearingwasmailedonApril13,2011,toallpropertyowners thatcouldbeaffectedbysaideasementvacation;and WHEREAS,theCityClerkreviewedandexaminedthesignaturesonsaidpetitionand determinedthatsaidsignaturesconstitutedamajorityofthelandownersabuttinguponthe portionofsaidstreetproposedtobevacated;and WHEREAS,aPublicHearingonthevacationofdrainageandutilityeasementsoverandacross thefollowingdescribedpropertywasheldonApril25,2011at7p.m.attheMonticelloCity CouncilChambers,andallinterestedandaffectedpersonsweregivenanopportunitytovoice theirconcernsandbeheard: Parcel#1: ThatportionofLot6,Block1,MonticelloTravelCenterSecondAddition,Wright CountyMinnesota,describedasfollows: CommencingatthemostsoutherlycornerofsaidLot6;thenceNorth62degrees38 minutes15secondsWest,platbearing,alongthesoutherlylineofsaidLot6adistanceof 14.99feet;thenceNorth13degrees08minutes31secondsEastadistanceof6.19feetto alineparallelwithand6.00feetnortherlyofsaidsoutherlyline;thenceSouth62degrees 38minutes15secondsEast,alongsaidparallelline,adistanceof4.44feettoaline parallelwithand12.00feetwesterlyoftheeasterlylineofsaidLot6andthepointof beginningofthelandtobedescribed;thencereturnNorth62degrees38minutes15 secondsWestadistanceof4.44feet;thenceNorth13degrees08minutes31seconds Eastadistanceof153.09feet;thenceNorth34degrees02minutes46secondsWesta distanceof65.12feettoalineparallelwithand12.00feetsouthwesterlyofthe northeasterlylineofsaidLot6;thenceSouth47degrees56minutes00secondsEast, alongsaidparallelline,adistanceof49.84feet;thenceSouth03degrees51minutes50 secondsWestadistanceof10.55feet;thenceSouth35degrees59minutes35seconds Eastadistanceof8.27feet;thenceSouth62degrees48minutes41secondsEasta distanceof12.49feet;thenceSouth13degrees51minutes29secondsWestadistanceof 115.30feettoalineparallelwithand12.00feetwesterlyoftheeasterlylineofsaidLot 6;thencesoutherlyalongsaidparallellineadistanceof41.45feettothepointof beginning. WHEREAS,anyperson,corporation,orpublicbodyowningorcontrollingeasementscontained uponthepropertyproposedtobevacated,reservestherighttocontinuemaintainingthesameor toenteruponsuchwayorportionthereofvacatedtomaintain,repair,replaceorotherwiseattend thereto;and NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF MONTICELLO,MINNESOTA,thatsuchpetitionforvacationisherebydeniedbasedonthe followingfindings: Propertyownerscanmakereasonableuseoftheirpropertyasitisconfiguredtoday, withouttheproposedeasementvacation;and Thevacationofsaidportionofdrainageandutilityeasementwouldnotbeinthebest interestofthepublicbecausethereisapossibilitythatitmaybeneededinthefuture;and TheproposedvacationisnotconsistentwiththeapprovedplanforthePlannedUnit DevelopmentforMonticelloTravelCenter2nd Addition. ADOPTEDBY theCityCouncilofMonticello,Minnesotathis9thdayofMay,2011. CITYOFMONTICELLO ____________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:05/09/11 1 5H.Considerationofauthorizingrequestsforquotesfortheseconddumpsterenclosure intheBlock35MunicipalParkingLot,CityProjectNo.10C008 (BW) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderauthorizingactionnecessaryforbuildingthesecond dumpsterenclosureintheBlock35MunicipalParkingLot.Wenowhave6ofthe9 privatepropertiesthatdesiretojoininandhavingtheseconddumpsterinplaceis affordableandmoreconvenientforusebythoseontheblock.Followingisarecapof thehistoryontheprojecttoassistyouinyourdecisionmaking. OnOctober11,2010,theCityCouncilopenedthePublicHearingfortheBlock35 Common-UseDumpsterEnclosureproject.Atthattime,publiccommentwasreceived fromthreeoftheBlock35propertyowners,aswellasfromapatronofthebusinesseson thatblock.Thepropertyownersdidnotsupporttheconstructionofthedumpster enclosures,butthebusinesspatrondidfavortheprojectasitwouldhelptobeautifythe areabyallowingthedumpsterscurrentlysittingintheparkinglottobehousedinsidethe enclosureandoutofpublicview. Followingdiscussion,CounciltabledthehearinguntilOctober25th sostaffcouldgather additionalinformationregardingtheabilitytobuildonlyoneoftheenclosuresatthis timeandtoconstructthesecondenclosureoncetherestofthepropertyownersareready toparticipateintheprogram.Theadditionalinformationrequestedincludedcontacting FullerConcreteandMasonrytoseeiftheitemizedcostsintheirquotewouldstandon theirownifweonlywantedtoconstructoneoftheenclosuresatthistime,eitherinpart orinwhole,whethertheblockstructureneededevendimensions,andhowcoldweather constructionmightaffecttheirquote.Councilalsoaskedstafftoverifythetotalnumber ofpropertyownerscurrentlyinterestedinparticipatingintheprogram,andtoprovidethe estimatedwasteandrecyclableshaulingfeesfromVeoliaasincludedintheCouncil reporttotheBlock35propertyownerspriortothenextCouncilmeeting. OnOctober25th,CouncilcontinuedthePublicHearingfromOctober11th,andstaff presentedthefollowinginformationtoCouncilandtheaudienceasrequested. UponcontactingFullerConcreteandMasonry,staffwastoldthatthequotespreviously providedwouldstandontheirown,whetherFullerconstructedonlypartsofthestructure ortheentireenclosure,andwhethertheybuiltonlyoneorbothofthestructures. However,Fullersaidtheirquoteisonlyvalidifweconstructsomethingthisfall.And whenaskedifwewaiteduntiltheweatherturnedcoldertobeginconstruction,Fuller informedstaffthatdependingonwhentheweatherturnscoldandhowcolditgets,that coldweathercostsmayneedtobeapplied,althoughthiswouldprobablyonlyraisethe costbyafewhundreddollars. CityCouncilAgenda:05/09/11 2 StaffconfirmedthatsevenofthetenpropertyownersonBlock35,oneofwhichbeing theCitywhoownstheChamberbuilding,arereadytoparticipateinthecommon-use dumpsterenclosureprogramatthistime. StaffprovidedVeolia’sestimatedservicefeeinformationtoeightofthenineprivate propertyownersonBlock35(thecontactinformationfortheninthpropertyownerwas notavailable)viaemail,alongwithalinktotheCity’swebsitesothepropertyowners couldreviewtheentireCouncilreportbeforethepublichearing. AfterclosingthePublicHearinganddiscussingtheinformationpresentedandthe commentsreceivedindetail,CouncilauthorizedFullerConcreteandMasonryto constructtheconcretebaseslabs,steelgatepostsandbollardsforbothofthedumpster enclosures,andtoconstructtheblockstructureandgatesforthedumpsterenclosureon thewestsideoftheparkinglot.TheCity’sPublicWorksDepartmentwasdirectedto constructtheroof. FullerConcretecompletedtheirportionoftheworklastfallandfinalpaymentwas approvedbyCouncilonNovember22,2010.PublicWorksDepartmentstaffinstalled theroofonthewesterlyenclosurethisspringandadded4-digitchangeablecodelocksto thegates. AssessmentAgreementsbetweentheCityandsixoftheprivatepropertyownerson Block35havebeenexecuted,andstaffisnowintheprocessofexecutingLicense Agreements,whichdefinetherightsandresponsibilitiesofboththeCityandtheproperty ownersusingthedumpsterenclosures,withthesamesixprivatepropertyowners.Once eachpropertyownerexecutestheirLicenseAgreementtheywillbeprovidedwiththe lockcodesotheycanthenbeginusingtheexistingdumpsterenclosure. StaffisnotawareofanyadditionalpropertyownersonBlock35whoareinterestedin participatinginthecommon-usedumpsterenclosureprogramatthistime. Staffisrequestingauthorizationtosolicitrequestsforquotesforconstructingthe remainderoftheeasterlydumpsterenclosurefromallknownlocalcontractors.Theplan viewoftheeastenclosureisshowninthesupportingdata.Therequestforquoteswould alsobeadvertisedontheCity’swebsite.StaffwouldthenpresentallquotestoCouncil forconsiderationofaward,andatsuchtimestaffwouldprovidearecommendationasto whetherPublicWorkshastheabilitytoconstructtheroofontheeastenclosure,similar totherooftheyinstalledonthewestenclosure. A1.BudgetImpact:Budgetimpactswouldbeminimal. A2.StaffWorkloadImpact:Staffworkloadimpactswouldincludethetimerequired tosolicitrequestsforquotes. CityCouncilAgenda:05/09/11 3 B.ALTERNATIVEACTIONS: 1.Motiontoauthorizerequestsforquotesforasecondcommon-usedumpster enclosurefortheBlock35MunicipalParkingLot,CityProjectNo.10C008. 2.Motiondenyingauthorizationofrequestsforquotesatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.Thesecondcommon-usedumpster enclosurewouldprovideagreatbenefitthecurrentparticipantssinceseveralofthe propertiesarelocatedontheeastsideoftheblockandmustthereforetransporttheir wasteandrecyclablesacrosstheparkinglottoaccesstheexistingenclosure. D.SUPPORTINGDATA: October11,2010CityCouncilagenda October11,2010CityCouncilminutes October25,2010CityCouncilagenda October25,2010CityCouncilminutes ResolutionNo.2010-64authorizingconstructionoffirstdumpster CityCouncilAgenda:05/09/11 1 5I.ConsiderationofapprovingChangeOrderNo.1forTH25/CSAH75NEQuadrant Improvements,CityProjectNo.10C005 (BW) A.REFERENCEANDBACKGROUND: TheTH25/CSAH75NEQuadrantImprovementsprojectincludesthereconstructionof EastRiverStreet;miscellaneousutilityimprovements;theadditionofdedicatedright turnlanesfromnorthboundTH25toEastRiverStreetandfromwestboundEastRiver StreettonorthboundTH25;andtheadditiondual-rightturnlanesfromwestbound CSAH75tonorthboundTH25.TheseimprovementssupportthenewWalgreen’s developmentonBlock53. Thisagendaitemincludesconsiderationofapprovingachangeordertotheconstruction contractrelatedtotheadditionofa2-footstripofcolored,stampedconcretealongthe backsideofthecurbontheeastsideofTH25.Thisadditionalworkitemresultedfrom commentsmadebyPublicWorksstaffconcerningmaintenanceofsodalongthisedge. Insomecases,alongahightraffic,highsaltarea,a2-footconcretestripisplacedbackof curbasgrassdoesnotthrivewellinthiszone.Itwassuggestedthatforthesakeof aestheticsandlongtermmaintenancecost,itmightbeadvisabletoinstalla2-foot concretestripalongthebackofcurb,similartowhatisonsomeofourcentermedian islands,andmuchlikeothercitiesaredoingsuchasAnoka,ShoreviewandBrooklyn Centerhaveusedalongtheirhighervolumeroads.AttachedarephotosofwhatAnoka usedonMainStreet,which,asweunderstandit,includesbothcoloredstampedconcrete andpaverblocks. AlsoattachedassupportingdataisFigure1,whichshowstheproposedlocationofthe2- footstripofcolored,stampedconcrete.Alsoattachedassupportingdataisaquotefrom HalvorsonConcrete,theconcretesubcontractorontheproject,forfurnishingand installingthecolored,stampedconcretestrip.Theirquoteis$5,256.00,whichmustthen beincreased10%toaccountfortheprimecontractor’s(Hardrives)markup,bringingthe totalquoteto$5,781.60. Sodforthisprojectwasbidat$3.92persquareyard,furnishedandinstalled.Theareain questiontotalsabout800squarefeet,or88.9squareyards.Thecostforthesodinthis areathereforetotals$348.49.Ifthisamountissubtractedfromthecostfortheproposed stamped,coloredconcrete,thetrueprojectcostincreasewouldbe$5,433.11.Therefore, ifthisareaweretobesoddedeveryspringitwouldtakeroughly16yearstopaytheCity backforinstallingthecolored,stampedconcrete,assumingtheirbidpriceisreflectiveof whatitwouldactuallycosttheCitytobuysodandpaystafftoinstallit. TheoriginalconstructioncontractamountfortheTH25/CSAH75NEQuadrant Improvementsprojectwas$449,622.09.ShouldCouncilapproveChangeOrder#1the contractamountwillincreaseto$455,403.69. CityCouncilAgenda:05/09/11 2 Staffwouldrecommendthatthecoloroftheproposedstamped,coloredconcretematch thecolorschemeofthenewWalgreen’sbuilding.Assuch,staffrecommendsusing PrairieTanasshownontheattachedcoloredconcretepalette. Otherchangesthathaveoccurredinthefieldincludetheadditionoffilterfabricbetween theroadwaysubgradeandselectgranularborrowbaseunderthewestendofEastRiver Street.Thiswasneededtoprovidethedesiredbasestrengthfortheroadwaywhichcould notbeachievedthroughtheplacementofadditionalselectgranularborrowduetothe presenceofstormsewerpipewithintheupperseveralfeetoftheroadwaybase.Since thefabricwaspaidforundertheselectgranularborrowbiditem,achangeorderwasnot required.Inaddition,numerousconcretefoundationsandwallshavebeenencountered duringconstructionandwhileasmuchofthishavebeenleftinplaceaspossibletokeep costsdown,additionalprojectcostswillberealizedduetotheneedtoremovesomeof thisconcretetoinstallthesignalpolefoundation,stormsewer,andcurbandgutter. ThisprojectisscheduledtobecompletedinlateMay. A1.BudgetImpact:Thecostincreasetotheprojectwouldtotal$5,433.11. A2.StaffWorkloadImpact:Immediatestaffworkloadimpactswouldbeminimalto addtheconcretestriptotheproject. B.ALTERNATIVEACTIONS: 1.MotiontoapproveChangeOrderNo.1forHardrives,Inc.inanamountnotto exceed$5,800,fortheNEQuadrantImprovementsProject. 2.MotiontodenyapprovalofChangeOrderNo.1atthistime. C.STAFFRECOMMENDATION: StaffrecommendsselectingAlternative#1forthereasonsnotedabove,andin considerationoftheaestheticbenefitsthatwouldberealizedwithinstallingthecolored stampedconcretestripbehindthecurb.Thiswouldalsotieintotheproposedcolored stampedconcreteimprovementprojectthatstaffisworkingonalongWalnutStreetasa replacementforthefailingpaverblocks,aswellassimilarimprovementsthatarebeing consideredincertainmediansalongCSAH75andintheislandsoftheBlock35parking lot. D.SUPPORTINGDATA: Figure1–Planviewofproposedconcretestriplocation QuotefromHalvorsonConcrete,Inc.forcolored,stampedconcrete Coloredconcretepalette PhotosofAnoka’sMainStreetapplication CityCouncilAgenda:05/09/11 1 5J.Considerationofadopting InterimOrdinance#temporarilyprohibitingthe submission ofapplicationsfor,ortheconstructionof,telecommunicationtowers&antennasas principalandaccessoryusesinallzoningdistrictswithintheCityofMonticelloandtocall foraPublicHearingbytheMonticelloPlanningCommissiontoreviewChapter4,Section 13andChapter5,Section1,2,and3 (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptaninterimordinancerelatingto telecommunication towers&antennasasanaccessoryuseinallzoningdistrictswithintheCityofMonticello. InareviewofnewlyadoptedZoningOrdinancerelativetothesetypesofuses,itwas discoveredthattelecommunicationtowersandantennaswerenotlistedasanallowable principaluse,whichthenprohibitsthemcompletelybycode.Councilisaskedtoadopt theinterimordinanceandcallforthepublichearingbyPlanningCommissioninorderto allowfurtherstudyontwoprimarypoints: 1.TheCitymaywanttoconsiderallowingsuchtowerstructuresasprincipalusesof commercialandindustrialproperties.Asaprincipaluse,thetowerwouldbetheonly useontheproperty.Staffdonotbelieveitwastheintenttocompletelyprohibitsuch towersasprincipalusesinthenewcode.Infact,thenewcodewasreviewedindetail byFiberNet,theCityEngineerandthePublicWorksDirectorforsuchplacement. 2.TheCityshouldconsiderwhethertowerandantennastatusasapermittedaccessory useinallzoningdistrictsisacceptable.Morelikely,theCitywouldwanttoallow suchtowerusesasconditionaluses,againonlyincommercialandindustrialdistricts. Inordertomorecloselyexaminetheseusesandtheissuesabove,theCouncilisaskedto putinplaceaninterimordinanceprohibitingplacementuntilsuchtimeasadequate analysiscanbecompleted. Duetothefactthatthespecificregulationsfortheuseitselfwascompletedwiththe ZoningOrdinance,thereviewontheitemsnotedcanbecompletedwithinthenextfew weeksandassuch,theCouncilisalsoaskedtocallforapublichearingallowingthe PlanningCommissiontoreviewtheanalysisandrecommendationsatitsnextregular meetingonJune7,2011. A1.BudgetImpact:None. A2.StaffWorkloadImpact:TheCommunityDevelopmentDirectorandconsulting plannerwillcompletethereviewanalysisasspecifiedabove. B.ALTERNATIVEACTIONS: 1.Motiontoadopt InterimOrdinance#530temporarilyprohibitingthe submissionof applicationsfor,ortheconstructionof,telecommunicationtowers&antennasas CityCouncilAgenda:05/09/11 2 principalandaccessoryusesinallzoningdistrictswithintheCityofMonticelloand tocallforapublichearingonJune7,2011bytheMonticelloPlanningCommission onChapter4,Section13andAntennasandChapter5,Sections1-3. 2.MotiontodenyadoptionofInterimOrdinance#530 temporarilyprohibitingthe submissionofapplicationsfor,ortheconstructionof,telecommunicationtowers &antennasasprincipalandaccessoryusesinallzoningdistrictswithintheCityof Monticello. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1above.ThereisaneedtoreviewtheZoning Ordinanceregulatingtowersandantennasasbothprincipalandaccessoryuses,whether aspermittedorconditionalusesinallzoningdistricts. D.SUPPORTINGDATA: InterimOrdinance#530 ORDINANCENO.530 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANINTERIMORDINANCETEMPORARILYPROHIBITINGTHESUBMISSION OFAPPLICATIONSFOR,ORTHECONSTRUCTIONOF, TELECOMMUNICATIONTOWERS&ANTENNASASPRINCIPAL ANDACCESSORYUSEINALLZONINGDISTRICTSWITHINTHE CITYOFMONTICELLO THEMONTICELLOCITYCOUNCILHEREBYORDAINSASFOLLOWS: WHEREAS,theCityofMonticellowilladoptthisordinancetoallowtheCityofMonticello timetostudyandadoptappropriatelandusecontrolsregulatingtelecommunicationstowers andantennasinallzoningdistricts;and WHEREAS,theCityofMonticellohasauthorizedtheanalysisoftheMonticelloZoning OrdinanceChapter4,Section13-TelecommunicationsTowersandAntennas,Chapter5, Section1-UseTable,Chapter5,Section2–UseSpecificStandardsandChapter5,Section 3-AccessoryUses;and WHEREAS,theCityCouncilhascalledforaPublicHearingtobeheldbytheMonticello PlanningCommissiononJune7,2011asrelatedtoChapter4,Section13andChapter5,Sections 1-3. NOW,THEREFORE,BEITRESOLVED,bytheCityCounciloftheCityofMonticello, Minnesotathat: 1.PursuanttoMinn.Stat.§462.355,etseq.,theCityherebyadoptsandapprovestheorder forinterimordinancetemporarilyprohibitingsubmissionofapplicationsfor,orthe constructionof,orapprovalof,telecommunicationtowersandantennasasanaccessory useinallzoningdistrictswithintheCityofMonticello 2.Thisordinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.Itshallremainineffectuntiltheadoptionoftheofficial controlscontemplatedhereinorforoneyear,whicheverfirstoccurs. 3.Thisordinanceshallnotapplytopropertieswhichhavefiledavalidapplicationfora conditionalusepermitorhavebeenissuedavalidconditionalusepermitfor telecommunicationtowersandantennaspriortoadoptionofthisordinancebytheCity Council. 4.Pendingtheadoptionofappropriateofficialcontrols,noapplicationfor telecommunicationstowersandantennasasaprincipaloraccessoryuseinindustrial andcommercialdistrictswithintheCityofMonticelloshallbeaccepted,processed,or approved. ORDINANCENO.530 ADOPTEDBY theMonticelloCityCouncilthis9thdayofJune,2011. CITYOFMONTICELLO ________________________________ ClintHerbst,Mayor ATTEST: _______________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: