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City Council Minutes 01-25-2016 Special (Goal)MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, January 25, 2016 — 5 p.m. Academy Room City Hall - Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, City staff: Rachel Leonard, Torn Pawelk, Wayne Oberg, Angela Schumann, Shibani Bisson, Matt Theisen, Tom Moores, Tracy Ergen, and John Rued 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5 p.m. 2. City Council Goal Setting Process and Time Line Jeff O'Neill, City Administrator, presented a priority list of projects to the City Council. The list is intended to be used by the City Council in order to rank those items they deem as priorities. Mr. O'Neill then touched on: staff resource availability; the capacity to be more proactive and less reactive; Mayor and City Council leadership; and measurements of progress. There was discussion among the City Council and staff in regard to strategies to obtain public input and community involvement to better rank the priorities. Staff will proceed to develop strategies and a time line for public input. 3. Review Organization Framework Matrix Jeff O'Neill presented a spreadsheet that listed all of the boards and commissions and the Council liaisons and the number of meetings per year. He presented possible solutions on how they may work more efficiently together. There was discussion on consolidation the IEDC and the EDA and to combing the Parks Commission, the Monticello Community Center Advisory Board, and the BCOL board. Also mentioned was eliminating the Police Advisory Commission and using the Transportation Advisory Commission on an `as needed' basis. There will be continued discussion on the need for each board and /or for Council liaison membership. 4. Adjournment By consensus the meeting was adjourned at 6 p.m. Recorder: Jennifer Schreibe Approved: Attest: Cy ' Cilry Kdffiinistrator City Council Special Meeting Minutes — January 25, 2016 Page 11