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City Council Minutes 03-14-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 14, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from January 12, 2016 (FiberNet) Glen Posusta moved approval. Lloyd Hilgart seconded the motion. Motion carried 4-0-1; Tom Perrault abstained. • Regular Meeting Minutes from February 22, 2016 Tom Perrault moved approval as revised. Charlotte Gabler seconded. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • None. D. Citizen Comments • None. E. Public Service Announcements • TH 25/CSAR 75 Open House — Shibani Bisson, WSB Engineer noted that the Open House will be Wednesday, March 16, 2016 from 5:30 — 7:30 p.m. She played a video in regard to the improvements. • Photo Contest Winners — Kitty Baltos, gave a brief presentation of the photo contest submissions and winners. The photos are currently on display in the Community Center. F. Council Liaison Updates • IEDC — Brian Stumpf noted that they reviewed possible new interchange areas and discussed land around these options. The committee also received an update from Xcel Energy. • Planning Commission — Charlotte Gabler mentioned that there was a joint workshop with City Council in regard to an apartment proposal. She also commented on the Planning Commission meeting where they City Council Minutes — March 14, 2016 Page 1 15 reviewed the following items: CUP request, Zoning Map, and Interchange Land Use amendment. • BCOL — The main topic was allowing snowmobiles to use the outside areas of the park during the 2016-2017 winter season. • Library Board — Charlotte Gabler noted that Deb Luken is retiring at the end of the month. • EDA — EDA Manager Interviews will be scheduled for the week of March 28. • TAC — Discussed the possible 95th Street extension. • MOAA — The Board tabled the solar ordinance until the April meeting. • Brian Stumpf noted that he met with residents and their concerns in regard to the St. Henry's project. • Brian Stumpf gave a brief overview of a Joint meeting between the City Council and the Planning Commission related to an apartment unit proposal. G. Department Updates • Shibani Bisson, City Engineer, presented a video describing the Engineering Department. The highlights of the video included: day to day activities of the Engineering Department; new initiatives; hiring a new employee; a review of the engineering project process; and a list of current projects. • City Administrator Jeff O'Neill provided the following updates: 1. There will be a community engagement opportunity at the Chamber Luncheon event on March 15. 2. Still in the process of consolidating Board and Commissions. 3. The Highway 25 Coalition Joint Powers Agreement is currently being reviewed by Sherburne County. 2. Consent Agenda Glen Posusta moved to approve the consent agenda excluding K and L and M. Lloyd Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved payment of bill and purchase card registers for a total amount of $490,366.60. B. Consideration of approving new hires/departures. Recommendation: Approved to ratify the hires for the MCC and Engineering and terminations for MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the sale or disposal of surplus property as identified. City Council Minutes — March 14, 2016 Page 2 1 5 D. Consideration to approve an application for a temporary charitable gambling permit for a raffle to be conducted by the Monticello Youth Hockey Program in conjunction with their annual fish fry at the Monticello Country Club. Recommendation: Approved the application for a temporary charitable gambling permit for a raffle to be conducted by the Monticello Youth Hockey Program on March 18, 2016. E. Consideration to recommend the appointment of Andrew Tapper as a representative to the Industrial and Economic Development Committee (IEDC). Recommendation: Approved the appointment of Andrew Tapper to the Monticello IEDC as proposed. F. Consideration to approve Resolution No. 2016-013 approving donations from All Elements Roofing, Cargill Kitchen Solutions, Foster White Agency Inc., and North Risk Partners — Apollo Division for the Blazin' Thru Bertram/Phillip LaVallee Memorial Run Sponsorship. Recommendation: Approved the contribution and authorized use of funds as specified. G. Consideration to direct staff to prepare an Ordinance for approval relating to beekeeping. Recommendation: Approved to direct staff to draft an ordinance regulating beekeeping for future City Council review and consideration. H. Consideration to approve a Special Event Permit allowing use of City streets and related assistance in conjunction with the Memorial Day parade on May 30, 2016. Applicant: Monticello American Legion. Recommendation: Approved the Special Event Permit allowing use of City streets and related assistance in conjunction with the Memorial Day parade to be run by the Monticello American Legion and Monticello VFW on May 30, 2016. Consideration to approve Change Order No. 1 for the WWTF Phosphorus Reduction and Digester Cover Improvements Project, City Project No. 14C002. Recommendation: Approved Change Order No. 1 for the WWTF Phosphorus Reduction and Digester Cover Improvements Project, City Project No. 14C002. J. Consideration to renew membership in I-94 Coalition for 2016 in the amount of $6,568. Recommendation: Approved the membership renewal in I-94 Coalition for 2016 in the amount of $6,568. K. Consideration to approve equipment specifications and authorize purchase of a 2016 Ford F-350 4X4 equipped with a snow plow based on state contract pricing in accordance with the Capital Equipment Fund bond. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration to approve equipment specifications and authorizing purchase of a 2016 F-350 equipped with a utility box on the state contract pricing in accordance City Council Minutes — March 14, 2016 Page 3 15 with the Water and Sewer Fund. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. M. MOVED FROM REGULAR AGENDA. Update on 95th Street Alignment Project between Gillard Avenue and Broadway Street. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion. K. Consideration to approve equipment specifications and authorize purchase of a 2016 Ford F-350 4X4 equipped with a snowplow based on state contract pricing in accordance with the Capital Equipment Fund Bond. Tom Perrault pulled the item and had questions in regard to the truck that is being replaced and reasons for replacement. Tom Moores, Street Superintendent, addressed the City Council in regard to the replacement. Charlotte Gabler moved approval. Lloyd Hilgart seconded. Motion carried 4-1; Glen Posusta voted against because he does not support the snow plow attachment. L. Consideration to approve equipment specifications and authorizing purchase of a 2016 F-350 equipped with a utility box on the state contract pricing in accordance with the Water and Sewer Fund. Tom Perrault pulled the item and had questions on the replacement. Matt Theisen, Water & Sewer Superintendent, addressed the City Council responding to the questions on the need of replacement. Brian Stumpf moved to deny and bring back at a future date. There wasn't a second, therefore, the motion died. Glen Posusta moved to approve the purchase. Lloyd Hilgart seconded the motion. 4-1; Brian Stumpf voted against because he feels that this purchase is not needed at this time. M. Update on 95th Street Alignment Project between Gillard Avenue and Broadway Street. Tom Perrault pulled the item. Shibani Bisson provided an overview on why the item was removed from the Regular Agenda to the Consent Agenda with a recommendation to table. She noted that the City would like to review the road option in more detail, including the short-term and long-term solutions. It was discussed to table for one month and then visit the item at a City Council workshop. Glen Posusta moved to table the item. Lloyd Hilgart seconded. Motion carried unanimously. City Council Minutes — March 14, 2016 Page 4 15 4. Regular Agenda A. Update on 95th Street Alignment Project between Gillard Avenue and Broadway Street. Item was removed from Regular Agenda and put on Consent Agenda with a recommendation to table. B. Consideration to approve the establishment of a Benefit Accrual Internal Service Fund for unfunded liabilities related to accrued compensated absences. Wayne Oberg, Finance Director, gave a brief overview. Wants authorization to set money aside in a separate fund to account for the associated liabilities. There was a brief discussion. Glen Posusta moved approval. Charlotte Gabler seconded the motion. Motion carried unanimously. C. Consideration to authorize members of the City Council to participate in an upcoming I-94 Coalition lobbying effort in Washington DC. Jeff O'Neill gave a brief overview. There was a brief discussion among the City Council. Charlotte Gabler moved to approve up to two City Council members to attend. Tom Perrault seconded the motion. Motion carried unanimously. By consensus the meeting was adjourned at 7:37 p.m. Recorder: Jennifer Schreir Approved: Z! Attest: y inistrator City Council Minutes — March 14, 2016 Page 5 15