City Council Agenda Packet 10-14-2013AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, October 14, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – September 23, 2013 Special Meeting
2B. Approval of Minutes – September 23, 2013 Regular Meeting
2C. Approval of Minutes – September 30, 2013 Special Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements
a. Citizen Comments:
b. Public Service Announcements:
1) Great River Trail Ribbon-cutting Ceremony (10/17)
2) MCC Halloween Kiddie Parade (10/26)
5. Consent Agenda:
A. Consideration of approving payment of bills for October 14th
B. Consideration of approving new hires and departures for City departments
C. Consideration of adopting Resolution #2013-084 accepting a donation from the
Monticello Times for sponsorship of the Industry of the Year event
D. Consideration of adopting Resolution #2013-085 accepting work and authorizing
final payment to Knife River Corporation for the 2012 Rural Road Improvements,
City Project No. 12C001
E. Consideration of approving a Conditional Use Permit for detached major
accessory structure. Applicant: Charles Walters
F. Consideration of approving a Conditional Use Permit for detached major
accessory structure. Applicant: Karl Eiden
G. Consideration of calling for a public hearing for a modification to the Tax
Increment Financing Plan for TIF District No. 1-6
H. Consideration of rescinding Council action adopting Ordinance #583 in regard to
the zoning map amendment for Lot 1, Block 2, Riverview Square
I. Consideration of approving submission of a letter in support of the I-94 West
Corridor Coalition’s request for inclusion of an I-94 expansion project in the
Corridors of Commerce program
J. Consideration of adopting Resolution #2013-086 providing for the issuance and
sale of approximately $3,000,000 in General Obligation Wastewater Treatment
Bonds, Series 2013B
K. Consideration of adopting Resolution #2013-087 providing feedback for Wright
County in updating their Construction Cost-Sharing Policy
L. Consideration of approving Pond #5 maintenance repair at the I-94/CSAH 18
Interchange
M. Consideration of releasing partial funds for payment to Ebert Construction and
Wold Architects for work on MCC Natatorium Improvements, City Project No.
11C006
6. Consideration of items removed from the consent agenda for discussion
7. Update on use of commuter parking lot by semi-trailer trucks
8. Added items
9. Adjournment
Special Council Meeting Minutes – September 23, 2013 Page 1
MINUTES
SPECIAL JOINT MEETING – MONTICELLO CITY COUNCIL/
ECONOMIC DEVELOPMENT AUTHORITY
Monday, September 23, 2013 – 5:30 p.m.
Mississippi Room, Monticello Community Center
Present-Council: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
Present-EDA: Rod Dragsten, Matt Frie, Tracy Hinz, Bill Tapper
Absent: Bill Demeules
Others: Jeff O’Neill, Angela Schumann, Rachel Leonard, WSB representatives
John Uphoff and Brian Bourassa
1. Call to Order
Mayor Herbst called the special meeting to order at 5:30 p.m.
2. Purpose of Meeting: Update on WSB’s Market Matching Program
Jeff O’Neill introduced WSB representatives, John Uphoff and Brian Bourassa, and
turned the meeting over to them. John Uphoff led the presentation. He explained that
80% of their time has been spent on data collection so far. They found it took quite a bit
of time deploying the project and making contacts. There are two parts to the market
data report: complete data review and defining Monticello’s unique selling proposition
(USP). John Uphoff summarized some information from the EDAM conference in June,
where the keynote speaker stated that most searches are done by people who are looking
at your electronic resources. John Uphoff reviewed the website resources that are
available for Monticello: city website, building business landing page, ReSTOREing
Downtown Monticello, Wright County Economic Development Partnership, MNDEED
Shovel Ready, Positively MN, CoStar. John Uphoff noted that there are about 15 shovel-
ready sites in the state and Monticello’s Otter Creek Business Park is one of them.
However the information does need some updating. John Uphoff suggested that the
home page of the city should reference the broadband potential as a high-tech city. He
would like to promote that aspect a lot more.
Next, John Uphoff talked about the materials review and suggested some of the types of
promotional materials to be used. Some of the other areas under review are the city’s
comprehensive plan, retail market analysis, and reSTOREing Downtown. He
recommended some market studies and data updates to be done between now and the
spring.
John Uphoff introduced the new data sets that have been developed, which he would like
to see deployed on the city’s website. He further discussed some of these such as: Labor
Shed Analysis (distance from the site where labor will come from) and Housing Market
Study (available units to provide labor for businesses in the community).
Special Council Meeting Minutes – September 23, 2013 Page 2
John Uphoff explained the development of Monticello’s Unique Selling Proposition
(USP). The discovery process includes interviews with community professionals and
various entities in the state. Some of the key features focus on high speed fiber optics,
high quality of life, and geographic location. John Uphoff emphasized the need to
develop the features that Monticello has to offer.
John Uphoff asked the Council and EDA for feedback on the direction that has been
taken so far. Glen Posusta asked about the value of land prices and taxes in site selection.
John Uphoff said that is a consideration but not high on the list if they are getting
appropriate value for their money. Brian Bourassa noted that incentives and subsidies are
also not high on the list of concerns.
Jeff O’Neill talked briefly about the gig initiative that FiberNet is working on. He noted
that this will be a good marketing tool and will make Monticello a “gig (google) city.”
Tracy Hinz commented that she thinks it is good that FiberNet will be a good marketing
tool, but said she has heard from residents of Monticello that are not very excited about
FiberNet. She would like to make sure that WSB is aware of this in their marketing
approach. John Uphoff noted that there is a difference in approaching businesses versus
the residential users. He would hope that residents will see promotion of FiberNet to the
business world as a more positive aspect of FiberNet. Bill Tapper pointed out that the
key to both is the competition – it will encourage best prices and service. Bill Tapper
also emphasized the great quality of life here in Monticello. Brian Stumpf asked if key
features would include the Monticello-owned business park and low land prices. John
Uphoff confirmed that is the case and that information will be in flyers.
Under data deployment, John Uphoff said they have responded to three specific RFI’s
(request for information). There is some early interest from one of the responses and they
will provide information as available. John Uphoff has also been meeting with state
economic development contacts regarding possible technology firms and emerging firms
that specialize in unmanned vehicles (drones). He also attended a site selector tour early
in September which resulted in promotion of Monticello’s industrial park. John Uphoff
has been in touch with Angelos Angelou regarding high tech potential development. This
connection was made through the site selection tour and networking with Greater MSP
and Positively Minnesota. Brian Bourassa pointed out that they will continue to market
match with Mr. Angelou. Another person that they will maintain contact with is Phil
Schnieder who focuses on heavy manufacturing and high technology.
John Uphoff displayed the flyer that has been drafted for promoting business in
Monticello. There were some items that may need updating but the general theme is to
promote with graphics rather than just words. A site flyer will be created for every
business opportunity in Monticello. They will be working with local listing agents.
Jeff O’Neill commented on the possibility of merging the gig capacity with a tech
incubator/accelerator business campus. John Uphoff stated that they are working on
Special Council Meeting Minutes – September 23, 2013 Page 3
developing that with their market matching. This would encourage new emerging
technology utilizing venture capital and angel investors.
Tracy Hinz asked how the Housing Study will be conducted. John Uphoff explained that
they look at existing housing units within the market area and then lay out projections on
what kind of housing stock will be needed over a certain time period. Site selectors and
developers will want this information before they make commitments in an area.
Some of the next steps for WSB are to get website resources updated appropriately,
continue to respond to RFI’s, and implementing their Info Tracker tool.
3. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 6:42 P.M.
LLOYD HILGART SECONDED THE MOTION. MOTION CARREID 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: _____________________
City Administrator
City Council Meeting Minutes – September 23, 2013 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, September 23, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes – September 9, 2013 Special Meeting
TOM PERRAULT MOVED TO ACCEPT THE SEPTEMBER 9, 2013 SPECIAL
MEETING MINUTES AS PRESENTED. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5-0.
2B. Approval of Minutes – September 9, 2013 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE SEPTEMBER 9, 2013 REGULAR
MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5-0.
3. Consideration of adding items to the agenda
No items were added to the agenda at this time.
4. Citizen comments, public service announcements
a. Citizen Comments: None
b. Public Service Announcements:
1) Fire Department Informational Meeting (9/30) – Matt Theisen reported
that there will an informational meeting on Monday, September 30th for
firefighters interested in joining the department. Those interested can fill
out an application at that time or stop at city hall to apply.
5. Consent Agenda:
A. Consideration of approving payment of bills for September 23rd. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Parks.
City Council Meeting Minutes – September 23, 2013 Page 2
C. Consideration of adopting Resolution #2013-073 accepting improvements and
approving final payment to Allied Blacktop for the 2013 Sealcoating
Improvements, City Project ZZZSEAL. THIS ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
D. Consideration of accepting quotes and awarding a contract for replacing the
caulking in the below ground reservoir located at 207 Chelsea Road East.
Recommendation: Accept quotes and award contract to Sunrise Specialty
Contracting of Big Lake, MN in the amount of $4,340 for the caulking
replacement at the reservoir located at 207 Chelsea Road East.
E. Consideration of accepting quotes and awarding contract for construction of
building for Well #4 Conversion, City Project No. 12C009. Recommendation:
Accept quotes and award contract to Structural Buildings of Becker, MN in the
amount of $41,602 for construction of a building to house Well #4 and a trailer
generator as part of Well #4 Conversion, City Project No. 12C009.
F. Consideration of accepting quotes and awarding contract for electrical work in
building for Well #4 Conversion, City Project No. 12C009. Recommendation:
Accept quotes and award contract to Wes Olson Electric of Monticello, MN in the
amount of $7,350 for electrical installation in the building to house Well #4 and
the trailer generator.
G. Consideration of adopting Resolution #2013-074 stating intent to reimburse from
bond proceeds for the TH25-CSAH75 Intersection Buildout, City Project No.
10C009.. Recommendation: Adopt Resolution #2013-074 declaring the official
intent to reimburse expenditures up to $500,000 from bond proceeds for
TH25/CSAH75 Intersection Buildout, City Project No. 10C009.
H. Consideration of adopting Resolution #2013-075 and Resolution #2013-076
approving CSAH 18 Pedestrian Bridge Maintenance Agreement and Limited Use
Permit. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
I. Consideration of approving the final settlement document for FiberNet bond
claims. Recommendation: Approve the final settlement document for FiberNet
bond claims.
J. Consideration of approving an agreement with TeleSphere Software, Inc. for
carrier access billing software (CABS) system services for FiberNet. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A, C, H, AND J. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5-0.
City Council Meeting Minutes – September 23, 2013 Page 3
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bills for September 23rd
Glen Posusta questioned several of the card payments listed on the register. The city
pays $401.51 for eight biffs including one by the parks department building. Council
would like to see biffs eliminated from parks that already have restrooms (even with a
timer lock). Matt Theisen mentioned that the one at the parks department is used by
employees when they are working out back and for a backup as needed in other places.
Glen confirmed that the two elevator charges for $690 were not duplicates. Glen asked
about charges at Moon Motorsports for $1396.11, and it was explained those were for
transmission repairs on a ranger vehicle for the Fire Department. Glen Posusta asked for
more information on the payment of $4,086.28 to Northwest Associated Consultants for
work related to the telecommunications tower. Glen would like to see this extracted from
the payment until more of a breakdown can be provided.
GLEN POSUSTA MOVED TO APPROVE THE BILL REGISTERS, EXCLUDING
$4,086.28 TO NORTHWEST ASSOCIATED CONSULTANTS, FOR A TOTAL OF
$963,353.05. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-
0.
5C. Consideration of adopting Resolution #2013-073 accepting improvements and
approving final payment to Allied Blacktop for the 2013 Sealcoating Improvements,
City Project ZZZSEAL
Glen Posusta would like to make sure that a fog seal is done over the chip seal in the
future. Clint Herbst noted that the fog seal on Meadow Oak Avenue was done as a test
project and they would like to see how it wears over winter. It was confirmed that the
total final payment includes the fog seal and chip seal.
GLEN POSUSTA MOVED TO ADOPT RESOLUTION #2013-073 ACCEPTING
WORK AND APPROVING FINAL PAYMENT OF $83,796.10 TO ALLIED
BLACKTOP FOR THE 2013 SEALCOATING IMPROVEMENTS, CITY PROJECT
ZZZSEAL, CONTINGENT UPON PROVIDING THE REQUIRED DOCUMENTS.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5-0.
5H. Consideration of adopting Resolution #2013-075 approving CSAH 18 pedestrian
bridge maintenance agreement and Resolution #2013-076 approving limited use permit
for a recreational trail
Tom Perrault wanted to make sure Section 4.2 in the bridge maintenance agreement was
updated from Bruce Westby to a current name. Shibani confirmed that Jeff O’Neill’s
name would be inserted before the agreement is signed.
TOM PERRAULT MOVED TO ADOPT RESOLUTION #2013-075 APPROVING THE
CSAH 18 PEDESTRIAN BRIDGE MAINTENANCE AGREEMENT AND ADOPT
City Council Meeting Minutes – September 23, 2013 Page 4
RESOLUTION #2013-076 APPROVING A LIMITED USE PERMIT FOR USE OF
RIGHT OF WAY FOR A NON-MOTORIZED RECREATIONAL TRAIL. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
5J. Consideration of approving an agreement with TeleSphere Software, Inc. for
carrier access billing software (CABS) system services for FiberNet
Tom Perrault questioned the wording on page 10 in the agreement where it referenced the
state of Montana. Mark Pultusker noted that this is common in agreements with
companies from other states. Mark Pultusker stated that City Attorney Joel Jamnik has
reviewed this agreement.
TOM PERRAULT MOVED TO APPROVE THE AGREEMENT WITH TELESPHERE
SOFTWARE, INC TO PROVIDE CARRIER ACCESS BILLING SOFTWARE
SERVICES FOR FIBERNET AT A COST OF $600 PER MONTH PLUS AN
INSTALLATION FEE OF $2,400. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5-0.
7. Continuation of Public Hearing - Consideration of adopting Resolution #2013-071
approving an assessment roll to be certified for 2014 payable tax year for the 2012
Rural Road Improvements, City Project No. 12C001
Shibani Bisson explained that this is a continued public hearing. Greg Olson, property
owner, had questioned a former escrow that was collected on property in Hunter’s
Crossing and the possibility of applying that to his assessment. After the meeting,
Shibani Bisson met with him and they discovered that the escrow did not apply to the
outlot that he had purchased. Shibani Bisson also noted that Shawn Weinand requested
that a $40,000 deposit he had made for a right turn lane be applied to his proposed
assessment. In the packet for Council, the $40,000 has been applied to Mr. Weinand’s
assessment. Tom Perrault questioned whether any future assessment for the turn lane
could be applied to existing Autumn Ridge properties. It is not known whether a turn
lane would be built and any assessment would be applied to benefitting properties in
Autumn Ridge. This would be determined in a future developer’s agreement.
Mayor Herbst asked for comments from the audience. As there were no comments,
Mayor Herbst closed the public hearing.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-071 APPROVING AN ASSESSMENT ROLL FOR THE 2012 RURAL ROAD
IMPROVEMENTS, CITY PROJECT NO. 12C001, TO BE CERTIFIED STARTING
WITH 2014 PAYABLE TAXES. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN OPPOSITION.
8. Public Hearing - Consideration of adopting Resolution #2013-077 approving
vacation of drainage and utility easements between Lots 2 and 3, Block 1, Pineview
City Council Meeting Minutes – September 23, 2013 Page 5
Addition (155-204-001020 & 001030)) and approving administrative lot combination
for Lots 2 and 3. Applicants: Tom Holthaus, property owner/Kjellberg’s Inc.
Angela Schumann presented this request for vacation of drainage and utility easements
and approval of an administrative lot combination. The property is currently owned by
Tom Holthaus and the co-petitioner is Kjellberg’s Inc. The easements that are being
requested for vacation are over the lot line between Lots 2 and 3 of Block 1 of Pineview
Addition. These lots front Broadway and there is an existing access agreement requiring
shared driveways to reduce the number of accesses in this plat. Clint Herbst asked about
access for the undeveloped three lots. Angela Schumann explained that the combined
Lots 2 and 3 would share an existing access with Lot 4. Lot 1 and the outlot are not
buildable lots at this time. Clint Herbst also noted that combined lots could be assessed
for double lots in the future. Angela Schumann explained those items are referenced in
the resolution as a condition.
Mayor Herbst opened the public hearing. There were no comments so the public hearing
was closed.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-077 APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS
BETWEEN LOTS 2 AND 3, BLOCK 1, PINEVIEW ADDITION AND APPROVING
AN ADMINISTRATIVE LOT COMBINATION FOR LOTS 2 AND 3, SUBJECT TO
THE FOLLOWING CONDITIONS. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 5-0.
Property owner shall provide a revised Certificate of Survey showing the reestablishment
of drainage and utility easements and showing the combined Lots 2 and 3, Block 1, Pine
View Addition.
The property owner shall be required to cap water services per the recommendation of
the City Water Superintendent.
The combined property shall be developed utilizing the existing shared access on Lots 3
and 4, Block 1, Pine View. No additional access shall be provided.
The City shall continue to maintain the remaining drainage and utility easement on the
perimeter of the property.
If private utilities exist within the easement area to be vacated, it will be the property
owner’s responsibility to work with the private utilities to relocate their utilities.
Property may be subject to double assessment for future road improvements, based on
original two lots.
9. Consideration of adopting Ordinance #583 amending the official zoning map from
B-4 (regional business) to R-4 (medium-high density residence) district for Lot 1,
Block 2, Riverview Square; and consideration of adopting Resolution #2013-078
approving a Comprehensive Plan amendment for a change in land designation
from Places to Shop to Places to Live and supporting findings for approval of
rezoning. Applicant: IRET Properties
City Council Meeting Minutes – September 23, 2013 Page 6
Clint Herbst explained that this is not a public hearing but he will take public comments.
Persons speaking should be sure to sign in when they speak.
Angela Schumann introduced this request for rezoning and approval of a Comprehensive
Plan amendment. Angela Schumann provided a slide presentation which showed the
current zoning of B-4 and proposed zoning to R-4. Angela Schumann pointed out the
allowances in the zoning ordinance for R-4 properties, which is for multi-family housing.
The property proposed for rezoning is approximately 5 acres in size along County Road
39. Angela Schumann showed the surrounding land uses and zoning. Angela Schumann
talked about the review process used for this application. The Planning Commission has
discussed this at several meetings with continued hearings. The application went to the
DNR for review since the property is located in the Wild and Scenic District. The DNR
did not provide written comment on the land use request, but did indicate they have
questions on the amount of impervious surface and viewshed that would be involved with
such a development proposal. The Planning Commission originally tabled action in
August to hold a neighborhood meeting. In September, Planning Commission voted 3-2
for denial of the rezoning based on findings that the land use as proposed was not
compatible with the surrounding neighborhood.
Angela Schumann summarized some of the issues that were addressed during the
Planning Commission hearing process.
Allowable uses in the B-4 district versus the R-4 district
Size – concern about overall height, which would probably generate a need for a
variance in the wild and scenic district
view of river – not impacted according to studies
R-4 zoning has higher performance standards for amenities
Affect on property values - NAC has done some research and there are no studies
that show a decrease in property values for this type of housing.
Storm water – application shows on-site ponding; stormwater plan will be
required for development of this type
Traffic safety – only 1 accident, no red flags for studies in that area, traffic study
is planned as part of this project
Development costs – applicant bears the costs
Type of housing – market rate, no subsidized units
School District – would be advantageous to the school to have additional students
Staff recommends that the Comprehensive Plan be amended to change this from “Places
to Shop” to “Places to Live” for a number of reasons: to create a balanced housing
supply, to offer a mixture of housing types and densities, and to increase housing choices
and affordability beyond the current rules and regulations. Staff also recommends
rezoning the property to R-4 (medium-high density residential) for a variety of reasons:
allows higher density with extensive design requirements and higher amenities, requires
CUP to control design standards, and improves inventory of multi-family housing stock.
City Council Meeting Minutes – September 23, 2013 Page 7
If Council approves the application for rezoning and Comp Plan amendment, the next
steps would include approval of CUP and variance for height and site plan review.
Brian Stumpf asked about setbacks for R-4 zoning. Angela Schumann explained how the
setbacks would be determined dependent upon the site plan and based upon Table 3-9 of
the zoning ordinance. Brian Stumpf also asked about buffers for R-4 development.
Angela Schumann stated that is defined in the zoning ordinance which includes tree and
shrub buffers and could include fencing. Jeff O’Neill noted that the CUP could require
mitigation of setbacks and buffers in the site plan.
Clint Herbst asked if there were any residents that wanted to provide comments.
Richard Van Allen, 6448 River Mill Drive, spoke against the proposed rezoning stating
that he had purchased his property not expecting to have a large apartment building in the
vicinity. He also expressed concern about the traffic congestion and stormwater
drainage.
Dan Lemm, 8 Linn Street, feels that there is plenty of multi-family housing in Monticello
and there is more of a need for baby boomer housing. He would prefer that Council
review the full proposal before approving rezoning. Clint Herbst explained that the R-4
zoning district is geared for higher end multi-family housing and the proposal would be
refined based on the requirements in the zoning ordinance.
Jeff Swanson, 6220 Mill Run Rd, stated his concern with an application utilizing a new
zoning district and placing it next to R-1 housing. He feels that the height of the building
would be a deterrent in the area. He feels the vacant site would be a better fit for a strip
mall.
Clint Herbst explained that the city knew there was a need out there for R-4 zoning and
that is the reason the zoning ordinance was updated. As times change, so do the zoning
uses and requests. Jeff O’Neill pointed out several other changes that were made in the
zoning ordinance to accommodate property transitions and uses.
Maribel Cruz-Longley, 9831 Mill Court, spoke on behalf of her occupation as a realtor
and her concern about home sales in the area being affected by a multi-family apartment
building. She talked to an appraiser who said there could be negative impacts when
located near an apartment complex.
Johnny Green, 9769 Mill Trail Lane, expressed his concern about the apartment building.
He was a previous apartment manager of 800 units in a cluster of buildings and
experienced some negative changes in some properties when the owners experienced
high vacancy rates and implemented subsidized rents. Brian Stumpf spoke about IRET
Properties and pointed out that the company deals in high-end properties. They are
known for their quality and well-maintained properties. Mr. Green expressed his concern
about putting a large apartment building in a residential area.
City Council Meeting Minutes – September 23, 2013 Page 8
Clint Herbst stated that part of the dilemma is whether to place an apartment building
next to residential versus placing commercial next to residential. Clint Herbst feels this
particular property is probably well-suited to R-4 zoning.
Paul Sterbuck, 9834 Mill Court, spoke about his concerns with the traffic on County
Road 39 and the water flow from the hill. He also said he lived next door to an apartment
building in Brooklyn Park and he lost money when he sold his house.
Larry Whittaker, 6195 River Mill Drive, feels that this is not a good improvement and
will increase costs for services for everyone. He is also concerned about possible future
improvements that might be needed for stormwater drainage. Clint Herbst noted that
there will be water control standards built into the site. Right now there are no controls
for the water flowing down the hill. This project would include improvements such as
ponds and storm drains needed for water control.
Mr. Whittaker questioned the ability to control costs for water and sewage treatment.
Glen Posusta pointed out that the city has an ongoing project at the wastewater treatment
facility that will handle future treatment needs.
Josh Blonigen, 9806 Hart Boulevard, indicated that he understands that there is definitely
a need for this type of apartment housing. However, he does not feel that the location is
well-suited for a large apartment building. He expressed a concern about the impact to
his property value and would like to see a large building like this be placed somewhere
else.
Wayne Elam, Commercial Realty Solutions, spoke on behalf of putting in a housing
project of this type that can provide labor to support future commercial development.
The property proposed for rezoning is not ideal for commercial. It is a good location for
multi-family housing and gives the city the flexibility to create an apartment building
with high end amenities. He did acknowledge that the traffic may be of some concern.
Andy Martin, IRET Properties, talked about their proposal for the property and what they
hope to achieve with this project. He indicated that this would not be suitable for Section
8 housing and would not revert from market rents to subsidized rents. He emphasized the
CUP process requires an input of funding from them to create a high-end project and they
would not forfeit their money for an inferior type of building. Andy talked about some of
the plans they envision for the apartment complex to create a truly desirable place to live.
In terms of demographics, this type of building would draw both young professionals and
baby boomers. Transitional locations like this property are desirable because they are
close to many services. Andy rebutted the comments about apartments in Robbinsdale
and Brooklyn Park, noting that those communities are not the most desirable for
apartments with high-end amenities. The apartment community that they are planning to
build would be comparable to quality apartment communities in suburbs like Plymouth or
Maple Grove.
City Council Meeting Minutes – September 23, 2013 Page 9
Glen Posusta asked about properties that IRET Properties have disposed of. Andy said
those were in Fargo in an area that was overcrowded with apartments. They did not feel
they represented the quality in which IRET normally invests.
Brian Stumpf reiterated that IRET Properties builds high quality properties and he is
impressed with what they are proposing. However, he does not feel the building would
fit well at the location. He suggested that there may be better sites in the city. Clint
Herbst explained that Council should be looking at rezoning and not necessarily the
height of the building for this decision. If this property is suitable for R-4 multi-family
housing, then the rezoning may be appropriate.
Tom Perrault noted that he had talked to Andy Martin and took a tour of some of their
buildings. He has been in favor of this project but does have a concern about the
balconies that may be included in the apartment complex. Tom Perrault talked about
some of the uses that could be allowed on the property as it is currently zoned and feels
that some of the B-4 uses would not be desirable at that location. However, he thinks it
best to leave the zoning as B-4 at this time. Tom Perrault acknowledged that there is a
need for multi-family housing in Monticello.
Lloyd Hilgart offered several comments. He did a lot of research and noted that in
regard to traffic, use as R-4 would generate less traffic than B-4; in regard to property
values, two local appraisers did not see that such a development would adversely affect
property values; and in regard to crime, Lieutenant Dan Anselment said he did not
anticipate any negative effect from an apartment complex of this type. He did note that
he is not sure about the height of the building but that will be subject to further discussion
and is not part of the decision tonight. Lloyd also mentioned that his mother lives in a
similar building in Rogers and is very pleased with this type of apartment community.
Andy Martin was asked to talk about the height of the building. He explained that they
are working with the design of the building to see if they could bring it down to a 3-story
building. They originally designed it as a 4-story building to accommodate the needed
setbacks and buffering. He talked about the cost of building high-end apartments and the
need to have enough density to make the costs work. They are reconsidering the height
for two reasons: the opposition to the height and the location within the Wild and Scenic
designation. Glen Posusta asked about the possibility of lowering the first level
apartments. Andy explained that is not desirable in apartment housing and makes it more
difficult to deal with the underground parking.
Glen Posusta suggested that the rezoning should be approved tonight and then Council
can work out details with the developers during site design review.
Decision #1:
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT ORDINANCE NO.
583 REZONING FROM B-4 (REGIONAL BUSINESS) TO R-4 (MEDIUM-HIGH
DENSITY RESIDENTIAL), BASED ON THE FINDINGS FOR APPROVAL
IDENTIFIED IN DECISION #2. CLINT HERBST SECONDED THE MOTION.
City Council Meeting Minutes – September 23, 2013 Page 10
MOTION CARRIED 3-2 WITH BRIAN STUMPF AND TOM PERRAULT VOTING
IN OPPOSITION.
Tom Perrault and Brian Stumpf stated their preference to keep the existing commercial
designation and that the scope of the R-4 zoning district is not appropriate for the subject
property.
Decision #2:
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-078 APPROVING THE COMPREHENSIVE PLAN AMENDMENT TO
RECLASS SUBJECT PROPERTY FROM “PLACES TO SHOP” TO “PLACES TO
LIVE” AND SUPPORTING THE FINDINGS FOR APPROVAL OF REZONING.
GLEN POSUSTA SECONDED THE MOTION. MOTION FAILED 3-2 WITH BRIAN
STUMPF AND TOM PERRAULT VOTING IN OPPOSITION. (It was noted that a
Comp Plan amendment requires a super majority vote of approval.)
Angela Schumann explained that zoning district should match the land use specified in
the Comprehensive Plan. Since the Comp Plan amendment was not approved by a super
majority vote, the land use designation for the subject property remains as “Places to
Shop.”
10. Added items
Streetlighting - Ridgemont Apartments – Brian Stumpf noted that Tom Moores
had brought to his attention that the street lighting is not adequate in that area
along Minnesota Street adjacent to the Ridgemont apartments. Council directed
staff to look into that.
11. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 9:24 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: __________________________
City Administrator
Special City Council Meeting Minutes – September 30, 2013 Page 1
MINUTES
SPECIAL MEETING – MONTICELLO CITY COUNCIL
Monday, September 30, 2013 – 5:00 p.m.
Academy Room, Monticello Community Center
Present: Lloyd Hilgart, Tom Perrault, Brian Stumpf (acting mayor)
Absent: Clint Herbst, Glen Posusta
Others: Jeff O’Neill, Mark Pultusker, Wayne Oberg, Rachel Leonard
1. Call to Order
Acting Mayor Brian Stumpf called the special meeting to order at 5:02 p.m.
2. Purpose of Workshop: FiberNet Operations Update
Brian Stumpf turned the meeting over to Jeff O’Neill who explained that the discussion
will look at some of the changes that have taken place at FiberNet and upcoming changes
with the gig initiative. Mark Pultusker took over the discussion. He pointed out that his
contract with the city expires today and he will continue to manage FiberNet under the
current contract for FiberConnect. He would like to use this opportunity to talk about
what has transpired over the last year under his management.
a. Review of FiberConnect initiatives implemented in the past year at FiberNet.
Mark Pultusker stated that he was given the task of analyzing FiberNet to
determine what is working and where improvements are needed. He will discuss
the initiatives that have evolved. Mark Pultusker pointed out that the competition
is much greater now than it was when FiberNet first began operating. There are 2
other triple play providers in town with FiberNet being the first to offer all 3
services of cable TV, internet, and phone.
Mark Pultusker explained that his first job was to analyze FiberNet and figure out
what had to be fixed to make FiberNet work. He has been working on system
upgrades along with staffing, procedures, manuals, and elimination of system
outages.
Mark Pultusker talked about his decision to reallocate resources and eliminate the
sales position. He felt it was most important at this time to concentrate on the
existing customers and moving them to the new system rather than solicit more
customers until the system is stabilized. He also got approval from council to
invest in a contract for consulting services to handle technical issues in lieu of
seeking a dedicated employee to do that work. Mark Pultusker stated that he has
managed to save approximately $400,000 in agreements that have been reduced
or eliminated. He could possibly reduce expenses further but he does not want to
affect the services. Mark Pultusker stated that his plan for these changes will
result in growth.
Special City Council Meeting Minutes – September 30, 2013 Page 2
Brian Stumpf asked if the growth that Mark Pultusker is talking about is to
expand the system. Mark Pultusker said he is not looking at expanding the
network at this time, but instead adding customers and services on the existing
network. Mark pointed out some of the advantages and disadvantages of
municipal ownership and discussed some of the competitive issues that the city
has to deal with in the areas of pricing, service offerings, and customer service.
Brian Stumpf asked Mark Pultusker to explain how the phones are answered at
FiberNet. Mark Pultusker said he made the decision to use a recording on the
main phone line for FiberNet because it was better for the business. Many of their
customers were looking for service outside of normal business hours. He has
analyzed the phone calls and adjusts the staffing to accommodate the days and
times of most need. Now many customers email their questions and receive
answers quickly.
b. Description of the upcoming October 14th system upgrade and FiberNet 2.0.
Mark Pultusker explained that a new system that he named “FiberNet 2.0” will be
introduced throughout the city by making updates from the LCP cabinets to
buildings so that customers can take advantage of the new system and software.
On October 14, the first move of customers from the old to new system will take
place. A group of 32 customers will be in the first (test) group.
One of the advantages of the upgrade is to increase the number of TV channels
that can be offered. The new system should be much less prone to outages.
c. Current and future marketing plus branding including our USP – Unique Selling
Proposition (who FiberNet was before and after management changes).
Part of the USP of the city is the fact that its customers are only in the city.
Customers can receive a higher level of service. Part of the marketing is to
showcase FiberNet as a solution provider. As FiberNet provides solutions, this
creates customers that stick with FiberNet.
Mark Pultusker talked about the data center at the head-end and the ability to offer
services for businesses to place their IT equipment in a safe environment. This
will be part of the new marketing and branding efforts. Mark Pultusker noted that
technology is constantly changing and marketing efforts will take this into
account. For example, an I-pad may soon be the control for the electronics in
your house.
Marketing will focus on achievements of FiberNet such as lower costs of service
and provision of gig broadband.
Special City Council Meeting Minutes – September 30, 2013 Page 3
d. Creation of FiberNet Business including its new, unique business services: how it
benefits the city and its businesses and provides additional revenues.
Mark Pultusker stated that this effort is geared toward providing the solutions that
businesses need and expect. He noted that the idea for creating FiberNet
originated with the local business community.
e. Competitive analysis of incumbent service providers and changes to the
competitive landscape since the arrival of FiberNet.
Mark Pultusker talked briefly about the competition and the provision of customer
service. He said he has developed a service plan for people that want to pay for
premier service. For example, they could invest in a plan for quicker service at a
certain cost. Mark Pultusker also discussed pricing objectives and noted that
FiberNet will never be the lowest cost provider. One of the goals is to provide the
best value for the price. Mark Pultusker commented on the make-up of his
current contract, which is based more on subscribers and not necessarily on
revenues and profits that could be gained. Under a new contract, Mark would not
take care of regulatory matters as that is not his area of expertise. The city would
want to use other sources for those matters.
Lloyd Hilgart asked some questions about the infrastructure used by Charter and
TDS. Mark Pultusker talked about how copper and fiber can be utilized together
depending on the distance needed to reach customers.
Jeff O’Neill pointed out that Annandale is in the process of looking at a fiber ring
to overcome some of their issues with broadband speed and handed out an article
about it.
f. Analysis of the impact FiberNet has on service pricing for Monticello businesses
and residents: how much is being saved annually compared to other cities and
towns.
Mark Pultusker talked about the telecommunications business and how capital
intensive it is. Wayne Oberg asked about the cash flow needs for FiberNet.
Looking ahead, Mark Pultusker stated that it could go as high as $400,000 but
would like to keep it between $200,000-300,000. This would include losses and
capital.
Mark Pultusker said he would still bring ideas to Council for independent projects
such as the communications tower.
Mark Pultusker explained that he and Rachel Leonard have been looking at the
service pricing that customers are paying now compared to previous years when
there was no competition. He feels that FiberNet is a good investment and good
value for the savings provided to city residents and businesses. Jeff O’Neill asked
Special City Council Meeting Minutes – September 30, 2013 Page 4
if the market would remain competitive if only Charter and TDS existed in the
city (without FiberNet). Mark Pultusker said that he doesn’t think that pricing
would remain competitive because those two providers would probably increase
their prices to similar levels rather than artificially deflate prices as they do now in
order to compete with FiberNet.
g. The need for additional billing system upgrades and costs.
Mark Pultusker noted that Rachel Leonard will be working on a new bill format.
He anticipates that the billing system will need some future upgrades.
h. Parameters for a new FiberConnect management multi-year contract.
Mark Pultusker talked about some of the objectives he would like to see
incorporated into a new contract. He would like a contract based on his ability to
provide solutions for the system that FiberNet uses. He feels it would be better to
base the contract on increasing revenues and not just adding customers. He would
propose to focus on profitability.
i. Five year plan and financial requirements to achieve self funding.
Mark Pultusker explained that he would like to work toward developing a five
year plan with a capital budget instead of constantly coming to Council to make
requests. He will be addressing this in his contract proposal.
j. What should FiberNet be in the next 5 years and beyond? How should it be
positioned as an asset of the city? Why is it a valuable city asset both now and in
the future?
Mark Pultusker said he is working on more information to provide to Council and
plans to meet soon with Council, possibly in a workshop prior to an upcoming
Council meeting. Jeff O’Neill noted that Lloyd Hilgart and Clint Herbst are
working as a negotiations team with Mark Pultusker on developing a new
contract.
3. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 6:31 P.M.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 3-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: ________________________
City Administrator
CityCouncilAgenda:10/14/13
1
5A.ConsiderationofapprovingpaymentofbillregistersforOctober14th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$1,461,100.03.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:10/09/2013 - 12:38PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.10.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1960 AAA STRIPING SERVICE CO Check Sequence: 1 ACH Enabled: False
101626 2013 street pvement marking project approv 6/24/13 5,205.94 10/15/2013 101-43120-440990
5,205.94Check Total:
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 2 ACH Enabled: True
0920135487S (1) background check 23.00 10/15/2013 226-45122-431990
0920135487S (2) background check 46.00 10/15/2013 609-49754-431990
69.00Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
1980438 Refer to invoice #1976761 -186.14 10/15/2013 226-45127-425410
1989429 Refer to invoice #1976761 -93.07 10/15/2013 226-45127-425410
1998661 freight 5.25 10/15/2013 226-45122-433300
1998661 re-sale 379.69 10/15/2013 226-45127-425410
1998661 (2) 24 ct ice cream cup; (8) pizza; (40) 6 oz juice 141.22 10/15/2013 226-45127-421460
246.95Check Total:
Vendor:1039 AQUA LOGIC INC Check Sequence: 4 ACH Enabled: True
41261 utx - Labor - Service UV 255.00 10/15/2013 226-45122-440800
255.00Check Total:
Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 5 ACH Enabled: False
28990 re-sale 14.40 10/15/2013 609-49750-425200
14.40Check Total:
Vendor:1059 BARTON SAND AND GRAVEL CO Check Sequence: 6 ACH Enabled: False
130930 44.12 ton glass 5 gravel base 315.92 10/15/2013 101-43120-422400
315.92Check Total:
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 7 ACH Enabled: True
788292 927.4 gallons unleaded 87 3,008.49 10/15/2013 101-43120-421200
788293 583.2 gallons diesel B5 #2 2,125.18 10/15/2013 101-43120-421200
5,133.67Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 8 ACH Enabled: True
79919100 re sale 1,396.50 10/15/2013 609-49750-425100
79919100 freight 19.80 10/15/2013 609-49750-433300
80012200 re sale 1,080.02 10/15/2013 609-49750-425100
80012200 freight 12.88 10/15/2013 609-49750-433300
89109600 freight 4.00 10/15/2013 609-49750-433300
89109600 re sale 112.00 10/15/2013 609-49750-425500
89109600 re sale 22.63 10/15/2013 609-49750-425400
2,647.83Check Total:
Vendor:1067 BERNICK'S Check Sequence: 9 ACH Enabled: False
13198 re sale 104.20 10/15/2013 609-49750-425400
13199 re-sale 1,061.80 10/15/2013 609-49750-425200
16328 re sale 32.80 10/15/2013 609-49750-425500
16328 re sale 45.40 10/15/2013 609-49750-425400
16329 re sale 617.65 10/15/2013 609-49750-425200
16969 re-sale 250.30 10/15/2013 226-45127-425410
2,112.15Check Total:
Vendor:2221 BIG TEN NETWORK LLC Check Sequence: 10 ACH Enabled: True
F79565 Big 10 September 2013 1,035.87 10/15/2013 655-49860-430920
F79565 Big 10 Bulks September 2013 187.50 10/15/2013 655-49860-430920
1,223.37Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 11 ACH Enabled: True
906273376 (5) DRP SCAPC SST 500FT TNE 812.25 10/15/2013 656-49877-421990
906295533 (4000)ft 4PR/24CMX-CMR-CAT5E; (1000) cbl tie 721.41 10/15/2013 656-49877-421990
906317513 (25) 4-way splitter; (25) 3-way splitter 125.58 10/15/2013 656-49877-421990
1,659.24Check Total:
Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 12 ACH Enabled: False
54799 utx - Sept 2013 bills - lettershop set up 25.00 10/15/2013 655-49870-431990
54799 Sept 2013 bills - (1518) fold 1x; insert 2x; seal; postal prep 127.23 10/15/2013 655-49870-431990
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
152.23Check Total:
Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 13 ACH Enabled: True
665FNMT-S-13256 Voice - monthly access charges interstate 9/13-10/12/13 415.14 10/15/2013 655-49860-430910
415.14Check Total:
Vendor:2243 BULLFROG SWEATSHOP LLC Check Sequence: 14 ACH Enabled: False
131 Website Hosting; update website 640.00 10/15/2013 226-45122-430920
640.00Check Total:
Vendor:1086 BURNHAM TREE EXPERTS Check Sequence: 15 ACH Enabled: False
2498 (4) Elm removal 2455 Briar Oaks Blvd ($408.24 billed in A/R) 742.78 10/15/2013 224-46102-431990
742.78Check Total:
Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 16 ACH Enabled: True
2348-000G133 General 2,699.90 10/15/2013 101-41610-430400
2348-000G133 General - community development 280.00 10/15/2013 101-41910-430400
2348-000G133 General - ZTOWER - tower project 336.00 10/15/2013 101-41910-430400
2348-000G133 General - MGFARM - Pizza Factory 56.00 10/15/2013 213-46522-430400
2348-103G74 Fiber/Broadband project 630.00 10/15/2013 655-49870-430400
2348-120G1 Skoog (R.E. Purchase) 571.00 10/15/2013 101-41910-430400
4,572.90Check Total:
Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 17 ACH Enabled: False
9784 re sale 399.96 10/15/2013 609-49750-425300
399.96Check Total:
Vendor:2220 CBS SPORTS NETWORK Check Sequence: 18 ACH Enabled: True
070199 CBS College Sports September 2013 67.34 10/15/2013 655-49860-430920
67.34Check Total:
Vendor:2213 CBS TV STATIONS Check Sequence: 19 ACH Enabled: False
Sep-13 WCCO September 2013 854.67 10/15/2013 655-49860-430920
854.67Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 20 ACH Enabled: False
10/1/13 5864452-7 19.24 10/15/2013 211-45501-438300
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
10/1/13 5828859-8 12.82 10/15/2013 609-49754-438300
10/1/13 5768542-2 149.41 10/15/2013 101-41940-438300
10/1/13 5768542-2 3,455.01 10/15/2013 226-45122-438300
10/1/13 5768542-2 56.03 10/15/2013 101-45175-438300
10/1/13 5768542-2 74.70 10/15/2013 101-42800-438300
10/1/13 5788570-9 12.82 10/15/2013 101-41940-438300
10/1/13 8235333-5 12.82 10/15/2013 101-41941-438300
10/1/13 8235331-9 12.82 10/15/2013 101-41941-438300
10/1/13 MGFARM - 9429450-1 24.37 10/15/2013 213-46522-438300
10/1/13 MGFARM - 9739641-0 12.82 10/15/2013 213-46522-438300
10/1/13 MGFARM - 9739645-1 13.48 10/15/2013 213-46522-438300
10/1/13 MGFARM - 9429449-3 12.82 10/15/2013 213-46522-438300
10/1/13 MGFARM - 9429448-5 12.82 10/15/2013 213-46522-438300
9/30/13 8000014331-5 12.82 10/15/2013 217-41990-438300
9/30/13 8000014331-5 12.82 10/15/2013 101-45201-438300
9/30/13 8000014331-5 33.13 10/15/2013 101-42200-438300
9/30/13 8000014331-5 141.38 10/15/2013 101-43127-438300
4,082.13Check Total:
Vendor:1117 COALITION OF UTILITY CITIES Check Sequence: 21 ACH Enabled: False
0018606 7/1 - 12/31/13 Coalition of Utility Cities dues 9,939.00 10/15/2013 101-41610-443300
0018606 1/1 - 3/31/14 Coalition of Utility Cities dues 4,969.50 10/15/2013 101-00000-155010
0018606 4/1 - 6/30/14 Coalition of Utility Cities dues 4,969.50 10/15/2013 101-00000-155010
19,878.00Check Total:
Vendor:1894 CONDON AND SKELLY Check Sequence: 22 ACH Enabled: False
CSA04502602 1929 Chevrolet antique fire truck 9/21/13-14 96.00 10/15/2013 101-42200-436300
96.00Check Total:
Vendor:2476 CSI DIGITAL INC Check Sequence: 23 ACH Enabled: True
101998 ZZZFNM - V.V.D. Upgrade - System Integration (balance $5000) 15,000.00 10/15/2013 655-49870-421830
15,000.00Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 24 ACH Enabled: True
1078312 re-sale 2,411.30 10/15/2013 609-49750-425200
1078346 re sale 1,324.30 10/15/2013 609-49750-425200
1078346 re sale 15.50 10/15/2013 609-49750-425400
1078382 re sale 17,216.29 10/15/2013 609-49750-425200
1078382 re sale 243.85 10/15/2013 609-49750-425400
1078385 re sale 924.30 10/15/2013 609-49750-425200
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
15152 re-sale 19,558.67 10/15/2013 609-49750-425200
15152 re-sale 42.00 10/15/2013 609-49750-425400
15206 re sale 86.40 10/15/2013 609-49750-425200
15292 re-sale 126.40 10/15/2013 609-49750-425200
15403 re sale 439.00 10/15/2013 609-49750-425200
42,388.01Check Total:
Vendor:2023 DEBORAH DAVIDSON Check Sequence: 25 ACH Enabled: True
10/3/13 Mileage & meal reimbursement (Excel Training D. Davidson) 64.29 10/15/2013 217-41990-433100
64.29Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 26 ACH Enabled: True
720063 re sale 1,917.55 10/15/2013 609-49750-425200
720063 re sale 66.30 10/15/2013 609-49750-425400
721118 re sale 2,696.90 10/15/2013 609-49750-425200
4,680.75Check Total:
Vendor:2195 BRETT DEMARAIS Check Sequence: 27 ACH Enabled: False
9/13/12-7/26/13 9/13/12-7/26/13 intra and inter city mileage reimbursement 328.73 10/15/2013 655-49870-433100
328.73Check Total:
Vendor:1262 ANNA ECKMAN Check Sequence: 28 ACH Enabled: True
9/20/13 A. Eckman 9/20/13 MDRA Seminar 31.62 10/15/2013 217-41990-433100
31.62Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 29 ACH Enabled: False
23816 ZKJELL - Sept 23 PHN 151.02 10/15/2013 101-41910-435100
23817 ZTOWER - Bids - FiberNet Tower 241.73 10/15/2013 101-41910-435100
25818 Ordinance 581 109.88 10/15/2013 101-41910-435100
25819 ZTOWER - Ordinance 582A 102.55 10/15/2013 101-41910-435100
605.18Check Total:
Vendor:2004 TRACY ERGEN Check Sequence: 30 ACH Enabled: True
9/25/13 9/25/13 Mpls Conv Ctr - Arbitration Seminar - T.E. 37.21 10/15/2013 101-41800-433100
37.21Check Total:
Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 31 ACH Enabled: False
234-134 re-sale 502.50 10/15/2013 609-49750-425400
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
502.50Check Total:
Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 32 ACH Enabled: True
Oct 2013 October 2013 Management Fee 20,000.00 10/15/2013 655-49870-430700
20,000.00Check Total:
Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 33 ACH Enabled: True
9/20/13 City Hall #1949 phone September 2013 866.11 10/15/2013 702-00000-432100
9/20/13 City Hall #1949 internet September 2013 99.95 10/15/2013 702-00000-432300
9/20/13 City Hall #1949 tv September 2013 13.60 10/15/2013 101-41310-431990
9/20/13 City Hall #1949 date hosting service September 2013 500.00 10/15/2013 702-00000-431990
9/20/13 MCC #1950 phone September 2013 704.42 10/15/2013 702-00000-432100
9/20/13 MCC #1950 cable September 2013 289.63 10/15/2013 226-45122-432500
9/20/13 Ballfields #1857 phone September 2013 40.13 10/15/2013 702-00000-432100
9/20/13 Ballfields #1857 internet September 2013 69.95 10/15/2013 702-00000-432300
9/20/13 DMV #1850 phone September 2013 306.70 10/15/2013 702-00000-432100
9/20/13 DMV #1850 internet September 2013 41.95 10/15/2013 702-00000-432300
9/20/13 Fire Dept #1486 phone September 2013 290.29 10/15/2013 702-00000-432100
9/20/13 Fire Dept #1486 internet September 2013 41.95 10/15/2013 702-00000-432300
9/20/13 Animal Shelter #1481 internet September 2013 29.95 10/15/2013 702-00000-432300
9/20/13 Public Works #1435 phone September 2013 394.08 10/15/2013 702-00000-432100
9/20/13 Public Works #1435 internet September 2013 69.95 10/15/2013 702-00000-432300
9/20/13 Parks Dept #1868 phone September 2013 120.41 10/15/2013 702-00000-432100
9/20/13 Prairie Center #1967 phone September 2013 10.42 10/15/2013 702-00000-432100
9/20/13 Sheriff Dept phone #1865 September 2013 48.73 10/15/2013 702-00000-432100
9/20/13 Sheriff Dept internet #1865 September 2013 41.95 10/15/2013 702-00000-432300
9/20/13 Hi-Way Liquors #1260 internet September 2013 41.95 10/15/2013 702-00000-432300
9/20/13 Hi-Way Liquors #1260 phone September 2013 272.61 10/15/2013 702-00000-432100
4,294.73Check Total:
Vendor:1189 FOSTER WHITE AGENCY Check Sequence: 34 ACH Enabled: False
11/4/13 Renewal 11/4/13 - 14 Volunteer Accident Ins 821.94 10/15/2013 101-42200-436990
821.94Check Total:
Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 35 ACH Enabled: False
KMSP Sep-13 KMSP September 2013 1,148.75 10/15/2013 655-49860-430920
1,148.75Check Total:
Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 36 ACH Enabled: False
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
WFTC Sep-13 WFTC September 2013 183.80 10/15/2013 655-49860-430920
183.80Check Total:
Vendor:2557 FRIENDS OF BERTRAM Check Sequence: 37 ACH Enabled: False
Net Proceeds Betram Lakes Trail Run - net proceeds 2,556.00 10/15/2013 226-45127-434900
2,556.00Check Total:
Vendor:3476 FS2 Check Sequence: 38 ACH Enabled: True
F74063 FS2 September 2013 53.04 10/15/2013 655-49860-430920
53.04Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 39 ACH Enabled: True
79438 September 2013 locates 169.95 10/15/2013 601-49440-422770
79438 September 2013 locates 169.95 10/15/2013 656-49877-422770
339.90Check Total:
Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 40 ACH Enabled: True
10/1/13 10/1/13 Planning Comm mtg recording 50.00 10/15/2013 101-41910-431990
9/23/13 9/23/13 City Council mtg recording 57.50 10/15/2013 101-41110-431990
107.50Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 41 ACH Enabled: True
9/18/13 fuel - 8/24/13 - 9/14/13 556.97 10/15/2013 101-42200-421200
556.97Check Total:
Vendor:2305 HOME BOX OFFICE Check Sequence: 42 ACH Enabled: True
Sep - 13 HBO September 2013 452.16 10/15/2013 655-49860-430920
Sep - 13 HBO Bulk September 2013 509.74 10/15/2013 655-49860-430920
Sep - 13 HBO Cinemax September 2013 91.84 10/15/2013 655-49860-430920
1,053.74Check Total:
Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 43 ACH Enabled: False
KSTC Sep-13 KSTC September 2013 367.60 10/15/2013 655-49860-430920
367.60Check Total:
Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 44 ACH Enabled: False
KSTP Sep-13 KSTP September 2013 367.60 10/15/2013 655-49860-430920
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
367.60Check Total:
Vendor:3343 HUBER TECHNOLOGY INC Check Sequence: 45 ACH Enabled: False
2nd Installment 12C003 - 30% 2nd installment - shop drawings 86,550.00 10/15/2013 602-00000-165010
JI007585 12C003 - 30% 3rd installment - screw press delivery 86,550.00 10/15/2013 602-00000-165010
173,100.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 46 ACH Enabled: False
2127966 re sale 503.25 10/15/2013 609-49750-425200
2127966 freight 3.00 10/15/2013 609-49750-433300
506.25Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 47 ACH Enabled: False
1675303 re-sale 4,443.10 10/15/2013 609-49750-425100
1675303 freight 62.55 10/15/2013 609-49750-433300
1675304 re sale 1,100.60 10/15/2013 609-49750-425300
1675304 freight 31.97 10/15/2013 609-49750-433300
1675990 freight 36.83 10/15/2013 609-49750-433300
1675990 re-sale 2,952.64 10/15/2013 609-49750-425100
1675991 re sale 1,871.60 10/15/2013 609-49750-425300
1675991 freighjt 54.20 10/15/2013 609-49750-433300
1678846 re sale 672.00 10/15/2013 609-49750-425100
1678846 freight 11.36 10/15/2013 609-49750-433300
1678847 freight 15.29 10/15/2013 609-49750-433300
1678847 re-sale 461.40 10/15/2013 609-49750-425300
1680413 re sale 3,240.75 10/15/2013 609-49750-425100
1680413 freight 32.43 10/15/2013 609-49750-433300
1680414 re sale 892.30 10/15/2013 609-49750-425300
1680414 re sale 191.48 10/15/2013 609-49750-425400
1680415 re sale 41.98 10/15/2013 609-49750-425200
1681755 re sale 2,508.00 10/15/2013 609-49750-425100
1681755 freight 32.31 10/15/2013 609-49750-433300
1681756 re sale 1,916.55 10/15/2013 609-49750-425300
1681756 freight 40.66 10/15/2013 609-49750-433300
1684386 re sale 320.40 10/15/2013 609-49750-425100
1684386 re sale 4.17 10/15/2013 609-49750-433300
1684387 freight 33.36 10/15/2013 609-49750-433300
1684387 re sale 1,005.70 10/15/2013 609-49750-425300
589115 owed Both credit taken and invoice 1648012 pd short on 9/10/13. 382.50 10/15/2013 609-49750-425100
593222 -1.39 10/15/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
593222 -100.00 10/15/2013 609-49750-425100
593223 -9.00 10/15/2013 609-49750-425300
593628 -1.39 10/15/2013 609-49750-433300
593628 -36.00 10/15/2013 609-49750-425300
22,208.35Check Total:
Vendor:3487 ELDOR JORDAN Check Sequence: 48 ACH Enabled: False
FNM Refund FiberNet Monticello acct # 1647 27.40 10/15/2013 655-00000-115025
27.40Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 49 ACH Enabled: False
115751 General EDA Matters through 7/31/13 1,525.50 10/15/2013 213-46301-430400
115751 TIF 1-22 through 7/31/13 639.00 10/15/2013 213-46522-430400
116256 General EDA Matters through 8/31/13 324.00 10/15/2013 213-46301-430400
2,488.50Check Total:
Vendor:2159 NATHAN PHILLIP KROHN Check Sequence: 50 ACH Enabled: True
10/4/13 2/17-10/1/13 Fitness Marial Arts classes 654.00 10/15/2013 226-45127-430120
10/4/13 2/7-3/28/13 Women's Boot Camp classes 438.00 10/15/2013 226-45127-430120
10/4/13 4/12-5/3/13 Kid's Judo classes 110.00 10/15/2013 226-45127-430120
1,202.00Check Total:
Vendor:3475 KUECHLE UNDERGROUND INC Check Sequence: 51 ACH Enabled: False
Voucher No. 2 12C002 - West 7th Street Extension 315,768.31 10/15/2013 400-43300-459010
315,768.31Check Total:
Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 52 ACH Enabled: False
187568 9/1-12/31/13 Annual membership 3,515.32 10/15/2013 101-41310-443300
187568 1/1-3/31/14 Annual membership 2,636.49 10/15/2013 101-00000-155010
187568 4/1-6/30/14 Annual membership 2,636.49 10/15/2013 101-00000-155010
187568 7/1-8/31/14 Annual membership 1,757.70 10/15/2013 101-00000-155010
10,546.00Check Total:
Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 53 ACH Enabled: False
Membership 9/1/12 - 13 MN Mayors Association - Clint Herbst 30.00 10/15/2013 101-41110-443300
30.00Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 54 ACH Enabled: False
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
44433 - 5 7/15/13 - 7/15/14 123,849.00 10/15/2013 101-00000-155020
44433 - 5 7/15/13 - 7/15/14 906.00 10/15/2013 211-00000-155020
44433 - 5 7/15/13 - 7/15/14 20,655.00 10/15/2013 226-00000-155020
44433 - 5 7/15/13 - 7/15/14 4,295.00 10/15/2013 217-00000-155020
44433 - 5 7/15/13 - 7/15/14 4,147.00 10/15/2013 213-00000-155020
44433 - 5 7/15/13 - 7/15/14 10,783.00 10/15/2013 601-00000-155020
44433 - 5 7/15/13 - 7/15/14 33,217.00 10/15/2013 602-00000-155020
44433 - 5 7/15/13 - 7/15/14 3,224.00 10/15/2013 651-00000-155020
44433 - 5 7/15/13 - 7/15/14 20,055.00 10/15/2013 609-00000-155020
44433 - 5 7/15/13 - 7/15/14 14,120.00 10/15/2013 655-00000-155020
235,251.00Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 55 ACH Enabled: False
9/10/13 LMCIT Claim #C0024142 date of loss 2/1/13 1,000.00 10/15/2013 655-49870-436990
1,000.00Check Total:
Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 56 ACH Enabled: True
16078 (3) Animal charge 30.00 10/15/2013 101-42700-431990
30.00Check Total:
Vendor:2328 LOCH JEWELERS Check Sequence: 57 ACH Enabled: False
001-292961 (4) plaques & engraving 288.56 10/15/2013 213-46301-434600
288.56Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 58 ACH Enabled: True
160710 re-sale 615.64 10/15/2013 609-49750-425500
160710 re-sale 626.58 10/15/2013 609-49750-425400
1,242.22Check Total:
Vendor:1308 MARCO INC Check Sequence: 59 ACH Enabled: True
236873808 9/10-10/10/13 5,022.07 10/15/2013 702-00000-441500
5,022.07Check Total:
Vendor:3355 JACLYN ROSE MAURER Check Sequence: 60 ACH Enabled: False
1004 Re-sale - (10) sweatbands/headbands 60.00 10/15/2013 226-45127-425490
60.00Check Total:
Vendor:2452 ANGIE MCINTIRE Check Sequence: 61 ACH Enabled: True
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
9/18-9/19/13 Mileage reimb 9/18-9/19/13 Alexandria MNGFOA Conference 111.23 10/15/2013 101-41520-433100
111.23Check Total:
Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 62 ACH Enabled: True
Sep-13 MGM HD September 2013 35.29 10/15/2013 655-49860-430920
35.29Check Total:
Vendor:2852 MIDWEST BUSINESS PROMOTIONS INC Check Sequence: 63 ACH Enabled: True
10443 (525) Press N Stic Calendars 343.58 10/15/2013 609-49754-434990
343.58Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 64 ACH Enabled: False
Sep - 13 September 2013 Wright Co 952.20 10/15/2013 655-00000-208170
952.20Check Total:
Vendor:1717 MINNESOTA MUNICIPAL UTILITIES ASSOCIATION Check Sequence: 65 ACH Enabled: False
41882 Safety Mgmt Program Qtr 4 2013 1,837.50 10/15/2013 101-41800-431960
1,837.50Check Total:
Vendor:1343 MN DEPT OF COMMERCE Check Sequence: 66 ACH Enabled: False
Unclaimed Prop Unclaimed property 7/1/09 - 6/30/10 57.75 10/15/2013 101-00000-208020
57.75Check Total:
Vendor:1371 MONTICELLO FIREMEN RELIEF ASSOC Check Sequence: 67 ACH Enabled: False
9/30/13 State of MN 9/30/13 EFT pass thru 84,595.58 10/15/2013 101-42202-334200
84,595.58Check Total:
Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 68 ACH Enabled: False
002627 (300) lb solar salt 90.84 10/15/2013 101-42200-422990
90.84Check Total:
Vendor:1373 MONTICELLO SCHOOL DISTRICT Check Sequence: 69 ACH Enabled: False
9/23/13 2"x2" full color ad on school sports calendar 125.00 10/15/2013 226-45122-434990
125.00Check Total:
Vendor:1390 MTI DISTRIBUTING INC Check Sequence: 70 ACH Enabled: False
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
931794-00 #223 - (7) 19" blade 158.32 10/15/2013 101-45201-422100
158.32Check Total:
Vendor:2218 MUSIC CHOICE Check Sequence: 71 ACH Enabled: True
Sep - 13 Music Choice September 2013 177.20 10/15/2013 655-49860-430920
177.20Check Total:
Vendor:2275 NATIONAL GEOGRAPHIC WILD Check Sequence: 72 ACH Enabled: True
F75062 National Geographic Wild September 2013 50.00 10/15/2013 655-49860-430920
50.00Check Total:
Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 73 ACH Enabled: True
1747 NTTC - September 2013 28,401.77 10/15/2013 655-49860-430920
AETN Credit Credit for duplicate Feb Mar Apr 2013 A&E and Lifetime payments-8,107.97 10/15/2013 655-49860-430920
20,293.80Check Total:
Vendor:3138 NBC UNIVERSAL Check Sequence: 74 ACH Enabled: True
619272 CNBC & MSNBC Olympics April 2013 153.72 10/15/2013 655-49860-430920
630123 CNBC & MSNBC Olympics May 2013 153.90 10/15/2013 655-49860-430920
645033 CNBC & MSNBC Olympics June 2013 151.38 10/15/2013 655-49860-430920
661655 CNBC & MSNBC Olympics July 2013 149.58 10/15/2013 655-49860-430920
670361 Bal CNBC World August 2013 balance ($25 minimum) 1.08 10/15/2013 655-49860-430920
673221 CNBC & MSNBC Olympics August 2013 147.78 10/15/2013 655-49860-430920
673264 Bal PBS Kids Sprout August 2013 balance ($25 minimum) 1.08 10/15/2013 655-49860-430920
686529 Bravo September 2013 315.12 10/15/2013 655-49860-430920
686531 Chiller September 2013 32.64 10/15/2013 655-49860-430920
686532 CLOO September 2013 32.64 10/15/2013 655-49860-430920
686533 CNBC September 2013 565.60 10/15/2013 655-49860-430920
686535 CNBC World September 2013 25.00 10/15/2013 655-49860-430920
686536 E! September 2013 298.96 10/15/2013 655-49860-430920
686538 G4 September 2013 145.44 10/15/2013 655-49860-430920
686542 MSNBC September 2013 424.20 10/15/2013 655-49860-430920
686543 MUN2 September 2013 43.26 10/15/2013 655-49860-430920
686544 CNBC & MSNBC Olympics September 2013 145.44 10/15/2013 655-49860-430920
686545 Oxygen September 2013 286.84 10/15/2013 655-49860-430920
686549 Style September 2013 218.16 10/15/2013 655-49860-430920
686550 SYFY September 2013 363.60 10/15/2013 655-49860-430920
686551 Golf Channel September 2013 355.52 10/15/2013 655-49860-430920
686552 Telemundo September 2013 51.50 10/15/2013 655-49860-430920
686553 Universal HD September 2013 52.80 10/15/2013 655-49860-430920
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
686555 USA Network September 2013 1,090.80 10/15/2013 655-49860-430920
688736 PBS Kids Sprout September 2013 25.00 10/15/2013 655-49860-430920
688737 NBC Sports Network September 2013 274.72 10/15/2013 655-49860-430920
5,505.76Check Total:
Vendor:2216 NHL NETWORK Check Sequence: 75 ACH Enabled: False
Sep - 13 NHL September 2013 258.56 10/15/2013 655-49860-430920
258.56Check Total:
Vendor:3490 NLD HOLDINGS X LLC Check Sequence: 76 ACH Enabled: False
Escrow Refund 10D005 - Walgreen's/Semper net escrow refund 8,600.00 10/15/2013 101-00000-220110
8,600.00Check Total:
Vendor:2287 NORTH AMERICAN NUMBERING PLAN Check Sequence: 77 ACH Enabled: False
IN054400 FCC Filer ID 828118 Number Admin in N. Am. - FNM share for 2013 25.00 10/15/2013 655-49870-431990
IN054400 FCC Filer ID 828118 - FCC Form 499A Late filing fee 100.00 10/15/2013 655-49870-431990
125.00Check Total:
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 78 ACH Enabled: False
190784 (2) dz pens, (3) pk arrow flags, ect 91.40 10/15/2013 101-43110-420990
91.40Check Total:
Vendor:1412 OMANN BROTHERS INC Check Sequence: 79 ACH Enabled: False
10496 5.48 ton asphalt mix 323.30 10/15/2013 101-43120-422400
10503 2.35 ton asphalt mix 138.64 10/15/2013 101-43120-422400
10509 31.06 ton asphalt mix 1,832.38 10/15/2013 101-43120-422400
10515 50.23 ton asphalt 2,963.32 10/15/2013 101-43120-422400
10546 2 ton asphalt mix 145.33 10/15/2013 101-43120-422400
5,402.97Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 80 ACH Enabled: True
131002010648 Voice - Operator Services; Wholesale Switching & 800 Switched 614.77 10/15/2013 655-49860-430910
614.77Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 81 ACH Enabled: True
131002008669 Voice - 10/2-11/1/13 A-Links; 9/25/13 Dips 1,415.89 10/15/2013 655-49860-430910
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
1,415.89Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 82 ACH Enabled: True
010004326319 re-sale 22.10 10/15/2013 226-45203-425410
010004326319 re-sale 8.50 10/15/2013 226-45127-425410
010004327017 re-sale 30.60 10/15/2013 226-45127-425410
61.20Check Total:
Vendor:1674 JAMIE ANN PAULSON Check Sequence: 83 ACH Enabled: True
13457 (12) clothing 404.96 10/15/2013 609-49754-421110
13457 (12) embroidery - crest logo 84.00 10/15/2013 609-49754-421110
488.96Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 84 ACH Enabled: False
8418715-IN resale 1,368.31 10/15/2013 609-49750-425300
8418715-IN freight 20.00 10/15/2013 609-49750-433300
8418728-IN resale 170.00 10/15/2013 609-49750-425100
8418728-IN freight 2.25 10/15/2013 609-49750-433300
1,560.56Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 85 ACH Enabled: False
2489175 freight 30.58 10/15/2013 609-49750-433300
2489175 re-sale 2,048.37 10/15/2013 609-49750-425100
2489176 re-sale 57.75 10/15/2013 609-49750-425100
2489176 freight 1.39 10/15/2013 609-49750-433300
2489650 re-sale 2,127.49 10/15/2013 609-49750-425100
2489650 freight 28.26 10/15/2013 609-49750-433300
2489651 freight 23.63 10/15/2013 609-49750-433300
2489651 re-sale 807.75 10/15/2013 609-49750-425300
2491508 freight 72.28 10/15/2013 609-49750-433300
2491508 re-sale 8,270.57 10/15/2013 609-49750-425100
2491509 re-sale 496.50 10/15/2013 609-49750-425300
2491509 freight 13.90 10/15/2013 609-49750-433300
2492335 freight 13.90 10/15/2013 609-49750-433300
2492335 re sale 1,231.98 10/15/2013 609-49750-425100
2492336 freight 6.95 10/15/2013 609-49750-433300
2492336 re sale 200.00 10/15/2013 609-49750-425300
2493198 re sale 1,769.11 10/15/2013 609-49750-425100
2493198 freight 24.56 10/15/2013 609-49750-433300
2493199 re sale 918.59 10/15/2013 609-49750-425300
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
2493199 freight 22.70 10/15/2013 609-49750-433300
2494937 re sale 1,407.00 10/15/2013 609-49750-425100
2494937 freight 9.73 10/15/2013 609-49750-433300
19,582.99Check Total:
Vendor:3100 QUARRY COMMUNITY CHURCH Check Sequence: 86 ACH Enabled: False
Refund ZQUARY - Refund escrow deposit 2,150.00 10/15/2013 101-00000-220110
Refund ZQUARY - Refund application fee - PUD Collaborative Stage 50.00 10/15/2013 101-41910-341170
2,200.00Check Total:
Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 87 ACH Enabled: True
A22137 utx - front hallway-install alarm on exit doors - labor/serv fee 305.00 10/15/2013 226-45122-440100
A22137 Front hallway-install alarm on exit doors - materials 332.38 10/15/2013 226-45122-440100
A22233 utx - C.H. back door - repin lock 98.75 10/15/2013 226-45122-440100
736.13Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 88 ACH Enabled: True
10/15/13 Contract 1,593.75 10/15/2013 101-42700-431200
1,593.75Check Total:
Vendor:1481 ANGELA SCHUMANN Check Sequence: 89 ACH Enabled: True
9/25-9/27/13 Reimb mileage - 9/25-9/27/13 Rochester APA Conferenct 141.25 10/15/2013 101-41910-433100
141.25Check Total:
Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 90 ACH Enabled: False
201309-40843608 Showtime September 2013 203.49 10/15/2013 655-49860-430920
203.49Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 91 ACH Enabled: False
9402444854 Shredding service 10.70 10/15/2013 655-49870-431990
9402445197 Shredding service 10.00 10/15/2013 101-43110-431990
9402445198 Shredding service 10.00 10/15/2013 217-41990-431990
9402445323 Shredding service 20.07 10/15/2013 101-41940-431990
50.77Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 92 ACH Enabled: False
894108 September 2013 Firehall cleaning 100.00 10/15/2013 101-42200-431100
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
100.00Check Total:
Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 93 ACH Enabled: False
Sep-13 WUCW September 2013 284.89 10/15/2013 655-49860-430920
284.89Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 94 ACH Enabled: False
1080436 resale 1,847.25 10/15/2013 609-49750-425100
1080436 freight 14.58 10/15/2013 609-49750-433300
1080437 fre sale 584.00 10/15/2013 609-49750-425100
1080437 freight 11.25 10/15/2013 609-49750-433300
1080438 resale 151.96 10/15/2013 609-49750-425100
1080438 rfreight 1.25 10/15/2013 609-49750-433300
1083388 resale 1,449.37 10/15/2013 609-49750-425100
1083388 freight 11.04 10/15/2013 609-49750-433300
1083389 resale 1,424.96 10/15/2013 609-49750-425300
1083389 freight 27.08 10/15/2013 609-49750-433300
5,522.74Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY Check Sequence: 95 ACH Enabled: False
2088575 (15) dz teaspoon; (27) dz fork; (15) dz knife 486.71 10/15/2013 226-45127-420750
2100061 ST3 - re-sale 56.18 10/15/2013 609-49750-425400
2103013 (242) stem glass w/logo 594.87 10/15/2013 609-49750-425550
2103026 ST3 - re-sale 32.82 10/15/2013 609-49750-425400
2103026 (1) cs towel; (1) cs toilet tissue; (1) cs multifold towel 108.55 10/15/2013 609-49754-421990
2103026 (4) bale assorted bags 81.06 10/15/2013 609-49754-421990
1,360.19Check Total:
Vendor:3488 JOSH STRICKLER Check Sequence: 96 ACH Enabled: False
FNM Refund FiberNet Monticello acct # 1466 96.44 10/15/2013 655-00000-115025
96.44Check Total:
Vendor:1518 TDS TELECOM Check Sequence: 97 ACH Enabled: True
665-837-0005 Voice - nonpublished number charges 84.00 10/15/2013 655-49860-430910
665-837-0005 Voice - long distance charges 0.80 10/15/2013 655-49860-430910
665-837-0005 Voice - LNP conversion charges 20.00 10/15/2013 655-49870-432600
104.80Check Total:
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 16
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1518 TDS TELECOM Check Sequence: 98 ACH Enabled: True
665-838-0000 Voice - LNP conversion charges 40.00 10/15/2013 655-49870-432600
665-838-0000 Voice - nonpublished number charges 262.00 10/15/2013 655-49860-430910
302.00Check Total:
Vendor:1521 CHARLENE THELEN Check Sequence: 99 ACH Enabled: False
10/3/13 10/3/13 Water Works class 25.00 10/15/2013 226-45127-430120
25.00Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 100 ACH Enabled: True
00756024 -138.00 10/15/2013 609-49750-425200
756003 reimb Took credit twice - 9/10/13 & 9/24/13 102.60 10/15/2013 609-49750-425200
756035 re sake -10.40 10/15/2013 609-49750-425200
779684 re-sale 72.15 10/15/2013 609-49750-425400
779685 re-sale 88.50 10/15/2013 609-49750-425300
781131 re sake 37.10 10/15/2013 609-49750-425400
781141 re sake 13,242.05 10/15/2013 609-49750-425200
13,394.00Check Total:
Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 101 ACH Enabled: False
333216 WGN September 2013 219.51 10/15/2013 655-49860-430920
219.51Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 102 ACH Enabled: False
9/20/13 Permit #42 - 2nd Qtr UB delinquent notice (1/2) 220.18 10/15/2013 602-49490-432200
9/20/13 Permit #42 - 2nd Qtr UB delinquent notice (1/2) 220.18 10/15/2013 601-49440-432200
9/3/13 Permit #42 - 9/3/13 Sept (1518) FNM bill mailing 449.41 10/15/2013 655-49870-432200
889.77Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 103 ACH Enabled: False
00030838 October 2013 65,988.42 10/15/2013 602-49480-430800
65,988.42Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 104 ACH Enabled: False
00030965 12C003 - WWTP DEEP - Upgrades Ph 1 Design - Progress Inv #9 1,206.86 10/15/2013 602-00000-165010
1,206.86Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 105 ACH Enabled: True
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 17
Invoice No Description Amount Payment Date Acct Number Reference
1192016 re sale 166.80 10/15/2013 609-49750-425400
1192017 re sale -23.60 10/15/2013 609-49750-425400
1192185 re sale 313.40 10/15/2013 609-49750-425400
456.60Check Total:
Vendor:2644 VIKINGS CHILDRENS FUND Check Sequence: 106 ACH Enabled: False
Fundraiser Vikings Childrens Fund Aug 1 - Sept 30 2013 503.00 10/15/2013 609-49754-378160
503.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 107 ACH Enabled: True
0083825-IN re sale 576.00 10/15/2013 609-49750-425300
0083825-IN freight 16.00 10/15/2013 609-49750-433300
0084557-IN re sale 304.00 10/15/2013 609-49750-425300
0084557-IN freight 10.00 10/15/2013 609-49750-433300
0084557-IN re sale 134.00 10/15/2013 609-49750-425100
1,040.00Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 108 ACH Enabled: False
6253 supp to repair hatch cover gasket 176.28 10/15/2013 601-49440-440440
6253 labor/repair hatch cover gasket 347.34 10/15/2013 601-49440-440440
6254 utx - 12C009 well #4 - project layout & engineering fee 97.50 10/15/2013 601-00000-165010
6260 10C010 - install service & wire lights 2,950.00 10/15/2013 400-43300-459010
3,571.12Check Total:
Vendor:3443 JENNIFER WILLMERT Check Sequence: 109 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1269 137.31 08/27/2013 655-00000-115025
137.31Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 110 ACH Enabled: True
23314 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-service 214.00 10/15/2013 213-46522-431990
23314 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-expense 3.00 10/15/2013 213-46522-431990
217.00Check Total:
Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 111 ACH Enabled: False
13129-48511 Windstream Lakedale 4/10-5/9/13 Usage charges - Intrastate 112.95 10/15/2013 655-49860-430910
13129-48667 4/10-5/9/13 Usage charges - Intrastate 38.46 10/15/2013 655-49860-430910
13160-50815 5/10-6/9/13 Usage charges - Intrastate 39.57 10/15/2013 655-49860-430910
13190-52807 Windstream Lakedale (Late payment charges for 13129-48511) 7.67 10/15/2013 655-49860-430910
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 18
Invoice No Description Amount Payment Date Acct Number Reference
13190-52963 6/10-7/9/13 Usage charges - Intrastate 37.59 10/15/2013 655-49860-430910
13190-52963 6/10-7/9/13 Usage charges - Intrastate (Late payment charges) 2.53 10/15/2013 655-49860-430910
13221-54958 Windstream Lakedale (Late payment charges for 13129-48511) 7.93 10/15/2013 655-49860-430910
13221-55114 7/10-8/9/13 Usage charges - Intrastate (Late payment charges) 5.30 10/15/2013 655-49860-430910
13221-55114 7/10-8/9/13 Usage charges - Intrastate 2.52 10/15/2013 655-49860-430910
13252-57111 Windstream Lakedale (Late payment charges for 13129-48511) 8.47 10/15/2013 655-49860-430910
13252-57268 8/10-9/9/13 Usage charges - Intrastate 3.67 10/15/2013 655-49860-430910
13252-57268 8/10-9/9/13 Usage charges - Intrastate (Late payment charges) 8.03 10/15/2013 655-49860-430910
274.69Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 112 ACH Enabled: False
340570 re sale 672.00 10/15/2013 609-49750-425300
340570 freight 8.25 10/15/2013 609-49750-433300
680.25Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 113 ACH Enabled: False
473807 re sale 905.87 10/15/2013 609-49750-425300
473807 re sale 17.75 10/15/2013 609-49750-425400
473807 freight 11.82 10/15/2013 609-49750-433300
62719 -104.00 10/15/2013 609-49750-425300
62719 -1.39 10/15/2013 609-49750-433300
830.05Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 114 ACH Enabled: False
1080089974 re-sale 360.00 10/15/2013 609-49750-425300
1080089974 re-sale 3,757.93 10/15/2013 609-49750-425100
1080089974 freight 69.02 10/15/2013 609-49750-433300
1080092831 re sale 1,997.33 10/15/2013 609-49750-425100
1080092831 re sale 80.00 10/15/2013 609-49750-425400
1080092831 re sale 770.00 10/15/2013 609-49750-425300
1080092831 freight 48.13 10/15/2013 609-49750-433300
2080016533 re sale -292.39 10/15/2013 609-49750-425100
6,790.02Check Total:
Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 115 ACH Enabled: False
40985 11C006 - MCC Commissioning - through 90% 6,500.00 10/15/2013 226-45122-453010
40985 11C006 - MCC Commissioning - Reimbursables 168.76 10/15/2013 226-45122-453010
6,668.76Check Total:
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 19
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 116 ACH Enabled: False
41361 11C006 - Natatorium Improvements Ph 2 - Contract through 100% 639.00 10/15/2013 226-45122-453010
639.00Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 117 ACH Enabled: True
Oct 2013 October 2013 95,690.83 10/15/2013 101-42100-430500
95,690.83Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 118 ACH Enabled: True
1010000190 General - August 2013 8,308.00 10/15/2013 101-43111-430300
101009084 State Aid Network - Ph 7 327.00 10/15/2013 101-43111-430300
10102701149 Monticello Maps 430.50 10/15/2013 101-41910-430300
116061161 10C009 - Traffic Eng Services 715.00 10/15/2013 400-43300-459010
149457017 12C001 - 2012 Rural road Impr - Ph 3 1,802.00 10/15/2013 400-43300-459010
149465011 12C003 - WWTF Sludge Dewater Facility & Blower Ph 4 7,626.90 10/15/2013 602-00000-165010
14947005 General WWTP 896.00 10/15/2013 602-49480-430300
14947103 12C006 - Oakwood Sidewalk Ext 248.00 10/15/2013 400-43300-459010
14947201 Economic Development & Market Matching 4,000.00 10/15/2013 101-46500-431990
14947202 Economic Development & Market Matching 4,000.00 10/15/2013 101-46500-431990
14947301 ZZPHOS - WWTP Facility Plan 710.00 10/15/2013 602-49480-430300
14947501 ZZIRET - IRET Properties (Hart Blvd/CSAH 39) Plan Review 351.00 10/15/2013 101-00000-220110
14947601 ZTOWER - Communtications Tower 248.00 10/15/2013 101-41910-430300
14947701 ZZALDI - Alki Plan Review 266.00 10/15/2013 101-00000-220110
162751021 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design 8,322.25 10/15/2013 400-43300-459010
38,250.65Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 119 ACH Enabled: False
10/1/13 51-6505905-0 9,832.65 10/15/2013 601-49440-438100
9/30/13 51-6505907-2 71.60 10/15/2013 101-43140-438100
9/30/13 51-6505908-3 19.16 10/15/2013 101-42500-438100
9/30/13 51-6505916-3 13,914.25 10/15/2013 101-43160-438100
23,837.66Check Total:
Vendor:1590 ANNIE ZIMMERMAN Check Sequence: 120 ACH Enabled: True
8/27-9/19/13 Mileage reimb 8/27/13 St Paul tax class; 9/18-9/19/13 Alex GFOA 167.17 10/15/2013 101-41520-433100
167.17Check Total:
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 20
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
1,341,755.61
120
AP-Computer Check Proof List by Vendor (10/09/2013 - 12:38 PM)Page 21
Northwest Associated Consultants Inc invoice #20959 150.00
invoice #20957 4086.28
invoice #20958 3487.28
NAC invoice total 7723.56
Total to be approved at 10/14/13 meeting 1,349,479.17
Invoices re-presented for approval:
User:
Printed:10/08/2013 - 2:13PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00203.10.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3489 THOMASON BROADBAND SUPPLY Check Sequence: 1 ACH Enabled: True
10/3/13 utx - Receiver - (18) assorted receivers; (3) splitter 18,715.00 10/07/2013 656-00000-165010
18,715.00Check Total:
Total for Check Run:
Total of Number of Checks:
18,715.00
1
AP-Computer Check Proof List by Vendor (10/08/2013 - 2:13 PM)Page 1
User:
Printed:09/30/2013 - 8:34AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00208.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1065 BELLBOY CORPORATION Check Sequence: 1 ACH Enabled: True
79815700 re-sale 1,255.15 09/30/2013 609-49750-425100
79815700 re-sale 760.00 09/30/2013 609-49750-425300
79815700 freight 26.24 09/30/2013 609-49750-433300
2,041.39Check Total:
Vendor:1067 BERNICK'S Check Sequence: 2 ACH Enabled: False
13834 re-sale 600.50 09/30/2013 226-45127-425410
600.50Check Total:
Vendor:3478 KIM BURGESS Check Sequence: 3 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1841 22.38 09/30/2013 655-00000-115025
22.38Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 4 ACH Enabled: True
1078293 re-sale 16,174.91 09/30/2013 609-49750-425200
1078293 re-sale 226.00 09/30/2013 609-49750-425400
15270 re-sale 344.00 09/30/2013 226-45203-425200
16,744.91Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 5 ACH Enabled: True
719076 re-sale 1,375.20 09/30/2013 609-49750-425200
719076 re-sale 48.00 09/30/2013 609-49750-425400
1,423.20Check Total:
Vendor:3479 STAN AND GISELE DICK Check Sequence: 6 ACH Enabled: False
FNM Refund FiberNet Monticello acct #0949 89.08 09/30/2013 655-00000-115025
89.08Check Total:
AP-Computer Check Proof List by Vendor (09/30/2013 - 8:34 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3480 CHUCK FRADELLA Check Sequence: 7 ACH Enabled: False
FNM Refund FiberNet Monticello acct #0348 82.88 09/30/2013 655-00000-115025
82.88Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 8 ACH Enabled: False
2127864 freight 3.00 09/30/2013 609-49750-433300
2127864 re-sale 492.95 09/30/2013 609-49750-425200
495.95Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 9 ACH Enabled: False
1670104 re-sale 3,461.00 09/30/2013 609-49750-425100
1670104 freight 51.43 09/30/2013 609-49750-433300
1670719 freight 24.15 09/30/2013 609-49750-433300
1670719 re-sale 2,398.50 09/30/2013 609-49750-425100
1670720 re-sale 69.84 09/30/2013 609-49750-425400
1670720 re-sale 4,072.00 09/30/2013 609-49750-425300
1670720 freight 93.13 09/30/2013 609-49750-433300
1670721 re-sale 72.99 09/30/2013 609-49750-425200
1673522 re-sale 4,893.00 09/30/2013 609-49750-425100
1673522 freight 84.79 09/30/2013 609-49750-433300
1673523 freight 34.75 09/30/2013 609-49750-433300
1673523 re-sale 1,019.90 09/30/2013 609-49750-425300
16,275.48Check Total:
Vendor:3481 JASON MILLER Check Sequence: 10 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1329 13.53 09/30/2013 655-00000-115025
13.53Check Total:
Vendor:3482 STEVEN NELSON Check Sequence: 11 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1547 35.30 09/30/2013 655-00000-115025
35.30Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 12 ACH Enabled: False
8416641-IN freight 12.50 09/30/2013 609-49750-433300
8416641-IN re-sale 906.13 09/30/2013 609-49750-425300
918.63Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 13 ACH Enabled: False
AP-Computer Check Proof List by Vendor (09/30/2013 - 8:34 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
2485696 freight 61.16 09/30/2013 609-49750-433300
2485696 re-sale 5,858.34 09/30/2013 609-49750-425100
2485697 re-sale 595.80 09/30/2013 609-49750-425300
2485697 freight 16.68 09/30/2013 609-49750-433300
2486115 freight 10.37 09/30/2013 609-49750-433300
2486115 re-sale 710.80 09/30/2013 609-49750-425100
2486116 re-sale 461.85 09/30/2013 609-49750-425300
2486116 freight 13.90 09/30/2013 609-49750-433300
2487982 freight 47.26 09/30/2013 609-49750-433300
2487982 re-sale 3,991.00 09/30/2013 609-49750-425100
3512760 -62.06 09/30/2013 609-49750-425300
3512760 -1.74 09/30/2013 609-49750-433300
11,703.36Check Total:
Vendor:3483 JAMES AND TARA REIMER Check Sequence: 14 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1038 135.45 09/30/2013 655-00000-115025
135.45Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 15 ACH Enabled: False
1077338 freight 15.83 09/30/2013 609-49750-433300
1077338 re-sale 1,194.68 09/30/2013 609-49750-425100
1077339 re-sale 80.24 09/30/2013 609-49750-425400
1077339 freight 2.50 09/30/2013 609-49750-433300
1077340 freight 23.75 09/30/2013 609-49750-433300
1077340 re-sale 1,730.00 09/30/2013 609-49750-425300
3,047.00Check Total:
Vendor:1599 TASC Check Sequence: 16 ACH Enabled: True
Deficiency Deficiency of TASC benfits - B.P. (partial to 601 & 602) 403.89 09/30/2013 101-43110-413100
Deficiency Deficiency of TASC benfits - B.P. (partial to 101-43110 & 602) 134.63 09/30/2013 601-49440-413100
Deficiency Deficiency of TASC benfits - B.P. (partial to 101-43110 & 601) 134.63 09/30/2013 602-49490-413100
673.15Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 17 ACH Enabled: True
778261 re-sale 24.00 09/30/2013 609-49750-425300
778262 re-sale 15,621.66 09/30/2013 609-49750-425200
15,645.66Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 18 ACH Enabled: True
AP-Computer Check Proof List by Vendor (09/30/2013 - 8:34 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
1186880 re-sale 224.40 09/30/2013 609-49750-425400
1186881 -18.86 09/30/2013 609-49750-425400
205.54Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 19 ACH Enabled: True
0083823-IN re-sale 360.00 09/30/2013 609-49750-425300
0083823-IN re-sale 184.50 09/30/2013 609-49750-425100
0083823-IN freight 12.00 09/30/2013 609-49750-433300
0083824-IN freight 5.00 09/30/2013 609-49750-433300
0083824-IN re-sale 252.00 09/30/2013 609-49750-425100
813.50Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 20 ACH Enabled: False
471299 re-sale 1,000.00 09/30/2013 609-49750-425300
471299 freight 13.90 09/30/2013 609-49750-433300
471905 freight 9.73 09/30/2013 609-49750-433300
471905 re-sale 824.00 09/30/2013 609-49750-425300
1,847.63Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 21 ACH Enabled: False
1080087131 re-sale 4,508.69 09/30/2013 609-49750-425300
1080087131 freight 73.29 09/30/2013 609-49750-433300
4,581.98Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 22 ACH Enabled: False
9/19/13 MGFARM - 51-0798481-0 57.92 09/30/2013 213-46522-438100
9/20/13 51-9391437-3 451.44 09/30/2013 101-41941-438100
509.36Check Total:
Total for Check Run:
Total of Number of Checks:
77,905.86
22
AP-Computer Check Proof List by Vendor (09/30/2013 - 8:34 AM)Page 4
User:
Printed:09/24/2013 - 8:40AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00207.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2476 CSI DIGITAL INC Check Sequence: 1 ACH Enabled: True
101990 ZZZFNM - V.V.D. Upgrade - System Integration (balance $20000) 15,000.00 09/24/2013 655-49870-421830
15,000.00Check Total:
Total for Check Run:
Total of Number of Checks:
15,000.00
1
AP-Computer Check Proof List by Vendor (09/24/2013 - 8:40 AM)Page 1
CityCouncilAgenda:10/14/13
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
CityCouncilAgenda:10/14/13
1
5C.ConsiderationofadoptingResolution#2013-084acceptingadonation
fromtheMonticelloTimesforsponsorshipoftheIndustryoftheYearevent (AS)
A.REFERENCEANDBACKGROUND:
TheMonticelloIndustrial&EconomicDevelopmentCommitteeandMonticello
EconomicDevelopmentAuthoritywillhostthe2013IndustryoftheYearand
Manufacturer’sAppreciationBreakfastonOctober23rd,2013,
TheMonticelloTimeshasindicatedaninterestinsponsoringthisyear’sevent.The
sponsorshiplevelhasbeensetat$250.00.TheIEDCisthereforeaskingCouncilto
approvethedonationof$250.00fromtheMonticelloTimesfortheevent.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:Thedonationoffsetseventcostswhichwouldhavebeencoded
totheEDAGeneralFund’s“Marketing”lineitem.
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-084
CityofMonticello
RESOLUTIONNO.2013-084
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
MonticelloTimesCash$250
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
MonticelloTimesCityofMonticelloEDASponsorshipofIndustryoftheYearevent
AdoptedbytheCityCouncilofMonticellothis14thdayofOctober,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/14/13
1
5D.ConsiderationofadoptingResolution#2013-085acceptingimprovementsand
authorizingfinalpaymenttoKnifeRiverCorporation,Inc.forthe2012Rural
RoadsImprovements,CityProjectNo.12C001 (WSB/BW)
A.REFERENCEANDBACKGROUND:
The2012RuralRoadImprovementprojectwassubstantiallycompleteinNovember
2012,withminorpunchlistitemscompletedthisyear.Finalacceptanceandpayment
hadbeenwithhelduntilthecontractorhadsignedoffonthefinalcontractamountand
submittedtheirfinalpaperwork.
Theprojectincludedthefollowingimprovements:
EdmonsonAvenue –PavementreclamationbetweenChelseaRoadandsouthCitylimits
(approx.5,800linearfeet)
FallonAvenue –PavementreclamationbetweenSchoolBoulevardandHunters
Crossing(approx.2,700linearfeet)
FenningAvenue –BituminousoverlaybetweenSchoolBoulevardand85th StreetNE
(approx.3,700linearfeet)
Trailimprovements -PavementreclamationoftrailsegmentsalongJasonAvenue,
betweenOakRidgeDriveandOakviewCourt,andthetrailsegmentbetween
OakviewLaneandMeadowLane.
TheCouncilisbeingrequestedtoaccepttheprojectascompleteandapprovefinal
paymenttoKnifeRiverCorporationintheamountof$34,303.91.
Thefinalpaymentrequestrepresentsthefinalquantitiescompletedonthecontractand
thereleaseoftheretainageonthecontract.Thefinalconstructioncosttotals
$686,078.21whichisundertheoriginalcontractamountof$693,358.90.
Allpunchlistitemsassembledforthisprojecthavebeencompleted,andWSB&
Associates,Inc.isindicatingtheprojectiscompleteandreadyforfinalpaymentin
accordancewiththecontractandCityofMonticelloEngineeringandConstruction
Standards.
Theprojectwasfundedthroughspecialassessments,StateAidfundsandstreet
reconstructionfunds.Anassessmenthearingwasheldandthefinalassessmentroll
adoptedattheSeptember24,2013.Thisfinalconstructioncostwasincludedinthe
adoptedassessmentroll.
Thefollowingpaperworkhasbeensubmittedforfinalpaymenttobereleased:
1.Satisfactoryshowingthatthecontractorhascompliedwiththeprovisionsof
MinnesotaStatutes290.92requiringwithholdingstateincometax(IC134forms).
CityCouncilAgenda:10/14/13
2
2.Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorby
reasonsofthecontracthavebeenfullypaidorsatisfactorilysecured(lien
waivers).
3.ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety.
4.Two-yearmaintenancebond.Itshouldbenotedthatthemaintenancebondwill
startandextendtwoyearsfromthedateoffinalacceptanceoftheprojectbythe
CityCouncil.
A1.BudgetImpact:Theprojectwasfundedthroughspecialassessments,stateaid
fundsandstreetreconstructionfunds.
A2.StaffWorkloadImpact:Impactstostaffworkloadwillbeminimalandroutine
fortheproject.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-085acceptingimprovementsandauthorizing
finalpaymentof$34,303.91toKnifeRiverCorporationforthe2012RuralRoads
Improvements,CityProjectNo.12C001,contingentonreceiptoftheappropriate
documentationasnotedinthisreport.
2.MotiontodenyadoptionofResolution#2013-085atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1.
D.SUPPORTINGDATA:
Resolution#2013-085
ConstructionPayVoucherNo.3(Final)
LetterofRecommendation
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-085
ACCEPTINGIMPROVEMENTSANDAPPROVINGFINALPAYMENTON
2012RURALROADIMPROVEMENTS
CITYPROJECT12C001
WHEREAS,pursuanttoawrittencontractwhichtheCityofMonticelloawardedtoKnifeRiver
Corporation,Inc.,SaukRapids,Minnesota,thecontractorhassatisfactorilycompletedtheworkfor
the2012RuralRoadimprovementsandappurtenantworkinaccordancewiththecontract;
NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINNESOTA that
theworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayorandCity
Clerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontractsubjectto
receiptofthefollowing:
1)SatisfactoryshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes
290.92requiringwithholdingstateincometax(IC134forms);
2)Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorbyreasonsofthe
contracthavebeenfullypaidorsatisfactorilysecured(lienwaivers);
3)ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety;and
4)Twoyearmaintenancebondtoextendtwoyearsfromthedateofacceptanceoftheprojectbythe
CityCouncil.
ADOPTEDBY theMonticelloCityCouncil,this14th dayofOctober,2013.
CITYOFMONTICELLO
___________________________
ClintHerbst,Mayor
ATTEST:
___________________________
JeffO’Neill,CityAdministrator
engineering planning environmental construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
St. Cloud Minneapolis St. Paul
Equal Opportunity Employer
wsbeng.com
K:\01494-570\Admin\Construction Admin\Pay Vouchers\Pay Voucher 3 & FINAL-Cty-100813.doc
October 8, 2013
Mr. Wayne Oberg
Finance Director
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Construction Pay Voucher No. 3 (Final)
2012 Rural Road Improvements
City of Monticello Project No. 12C001
WSB Project No. 1494-57
Dear Mr. Oberg:
Please find enclosed Construction Pay Voucher No. 3 and final (in triplicate) for the above-referenced project in the
amount of $34,303.91.
The following documentation is enclosed for releasing final payment:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92
requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been
fully paid or satisfactorily secured (lien waivers, if any).
3. Consent of Surety to Final Payment certification from the contractor’s surety.
4. A two-year maintenance bond.
We recommend that you make final payment in the amount of $34,303.91 to Knife River Corporation at your earliest
convenience.
This project is being considered for acceptance by the City Council on October 14, 2013.
If you have any questions, please contact me at 763-287-7162. Thank you.
Sincerely,
WSB & Associates, Inc.
Shibani K. Bisson, PE
City Engineer
Enclosures
cc: Jeff O’Neill, City of Monticello
Tom Bose, City of Monticello
Mark Magnuson, Knife River Corporation
all
Owner: City of Monticello
505 Walnut St
Monticello, MN 55362-1147
Date: 9/25/2013
For Period: 12/15/2012 to 9/25/2013 Request No.: 3 & FINAL
Contractor: Knife River
4787 Shadow Wood Drive NE
Sauk Rapids, MN 56379
Pay Voucher
MONT - 2012 Rural Road Improvements
Client Contract No.:
Project No.: 01494-57
Client Project No.: 12C001
Project Summary
1 Original Contract Amount $693,358.90
2 Contract Changes - Addition $44,943.04
3 Contract Changes - Deduction $0.00
4 Revised Contract Amount $738,301.94
5 Value Completed to Date $686,078.21
6 Material on Hand $0.00
7 Amount Earned $686,078.21
8 Less Retainage $0.00
9 Subtotal $686,078.21
10 Less Amount Paid Previously $651,774.30
11 Liquidated Damages $0.00
12 AMOUNT DUE THIS PAY VOUCHER NO. 3 & FINAL $34,303.91
I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE
CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS
BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT
TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by: Construction Observer:
WSB & Associates, Inc.
__________________________________ __________________________________
Approved by Contractor: Approved by Owner:
Knife River City of Monticello
__________________________________ __________________________________
__________________________________
Specified Contract Completion Date: Date:
11/1/2012 __________________________________
Comment:
Page 1of 5Pay Voucher
Project Material Status
Item
No.
Item Description Units Unit Price Contract
Quantity
Quantity
to Date
Current
Quantity
Amount to
Date
SCHEDULE A - Edmonson Avenue Improvements
1 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $13,600.00 1 1 0 $13,600.00
2 2051.501 CONSTRUCTION, MAINTENANCE & RESTORATION OF HAUL ROADS LUMP SUM $1.00 1 0 0 $0.00
3 2104.501 REMOVE CURB AND GUTTER LIN FT $5.00 20 42 0 $210.00
4 2104.503 REMOVE BITUMINOUS WALK SQ FT $2.00 300 840 0 $1,680.00
5 2104.503 REMOVE CONCRETE MEDIAN SQ FT $3.00 80 225 0 $675.00
6 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $4.50 350 36.4 0 $163.80
7 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $5.85 20 253.1 0 $1,480.64
8 2104.509 REMOVE CONCRETE NOSE EACH $200.00 1 1 0 $200.00
9 2104.509 REMOVE SIGN EACH $25.00 22 25 0 $625.00
10 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT $5.50 20 5 0 $27.50
11 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.00 550 767.4 0 $1,534.80
12 2104.602 SALVAGE MAILBOX EACH $50.00 2 0 0 $0.00
13 2105.501 COMMON EXCAVATION (P) CU YD $7.50 1850 1429 0 $10,717.50
14 2105.522 SELECT GRANULAR BORROW CU YD $20.00 75 0 0 $0.00
15 2105.525 TOPSOIL BORROW (CV) CU YD $10.00 450 55.2 0 $552.00
16 2112.501 SUBGRADE PREPARATION ROAD STA $135.00 61 61 0 $8,235.00
17 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $100.00 5 6 0 $600.00
18 2130.501 WATER M GALLONS $50.00 10 80.5 0 $4,025.00
19 2211.501 AGGREGATE BASE CLASS 5 (CV) IN PLACE CU YD $20.50 750 366.5 0 $7,513.25
20 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $2.00 21000 19845.1 0 $39,690.20
21 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $0.01 1100 825 0 $8.25
22 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON $53.60 2480 2475.02 0 $132,661.07
23 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $52.95 2480 2490.28 0 $131,860.33
24 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.5" THICK SQ YD $16.32 350 281 0 $4,585.92
25 2504.602 ADJUST VALVE BOX EACH $335.00 4 2 0 $670.00
26 2506.522 ADJUST MANHOLE FRAME AND RING CASTING - TELEPHONE EACH $365.00 3 3 0 $1,095.00
27 2506.602 CHIMNEY SEAL EACH $350.00 1 1 0 $350.00
28 2521.501 4" CONCRETE WALK SQ FT $6.00 300 173.1 0 $1,038.60
29 2531.503 CONCRETE MEDIAN (NOSE) SQ YD $150.00 3 3 0 $450.00
30 2531.618 TRUNCATED DOMES SQ FT $35.00 48 48 0 $1,680.00
31 2540.602 INSTALL MAILBOX EACH $100.00 2 0 0 $0.00
32 2540.602 MAIL BOX (TEMPORARY) EACH $50.00 2 0 0 $0.00
33 2563.601 TRAFFIC CONTROL LUMP SUM $2,650.00 1 1 0 $2,650.00
34 2564.531 F&I SIGN PANELS TYPE C SQ FT $29.50 267 254 0 $7,493.00
35 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH $100.00 6 6 0 $600.00
36 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $2.50 400 0 0 $0.00
37 2573.530 STORM DRAIN INLET PROTECTION EACH $100.00 10 0 0 $0.00
38 2575.501 SEEDING ACRE $1,000.00 0.85 1.34 0 $1,340.00
39 2575.502 SEED MIXTURE 240 POUND $3.00 170 243 0 $729.00
40 2575.511 MULCH MATERIAL TYPE 1 TON $250.00 1.7 2.1 0 $525.00
41 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $1.25 500 0 0 $0.00
42 2575.532 FERTILIZER TYPE 1 POUND $0.75 170 250 0 $187.50
43 2582.501 PAVEMENT MESSAGE (RIGHT ARROW) EPOXY EACH $125.00 4 4 0 $500.00
44 2582.502 4" SOLID LINE WHITE-EPOXY LIN FT $0.21 11200 11873.5 0 $2,493.44
45 2582.502 4" BROKEN LINE WHITE-EPOXY LIN FT $0.07 700 700 0 $49.00
46 2582.502 4" SOLID LINE YELLOW-EPOXY LIN FT $0.21 1450 1074.5 0 $225.65
47 2582.502 4" BROKEN LINE YELLOW-EPOXY LIN FT $0.21 1200 1298.5 0 $272.69
48 2582.503 ZEBRA CROSSWALK WHITE - EPOXY SQ FT $4.40 234 306 0 $1,346.40
Totals For Section SCHEDULE A -Edmonson Avenue Improvements: $384,340.54
SCHEDULE B - Fallon Avenue Street Improvements
Page 2of 5Pay Voucher
Item
No.
Item Description Units Unit Price Contract
Quantity
Quantity to
Date
Current
Quantity
Amount to
Date
49 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $8,000.00 1 1 0 $8,000.00
50 2104.501 REMOVE CURB AND GUTTER LIN FT $5.00 25 28 0 $140.00
51 2104.503 REMOVE CONCRETE WALK SQ FT $2.00 100 0 0 $0.00
52 2104.503 REMOVE BITUMINOUS WALK SQ FT $2.00 250 486 0 $972.00
53 2104.509 REMOVE SIGN EACH $25.00 13 15 0 $375.00
54 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.00 220 261 0 $522.00
55 2105.501 COMMON EXCAVATION (P) CU YD $7.50 1725 850 0 $6,375.00
56 2105.522 SELECT GRANULAR BORROW CU YD $20.00 100 0 0 $0.00
57 2105.525 TOPSOIL BORROW (CV) CU YD $10.00 400 87.9 0 $879.00
58 2112.501 SUBGRADE PREPARATION ROAD STA $135.00 28 28 0 $3,780.00
59 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $100.00 5 0 0 $0.00
60 2130.501 WATER M GALLONS $50.00 10 0 0 $0.00
61 2211.501 AGGREGATE BASE CLASS 5 (CV) IN PLACE CU YD $25.00 340 96.5 0 $2,412.50
62 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $2.50 7500 7500 0 $18,750.00
63 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $0.01 420 375 0 $3.75
64 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON $56.30 700 677.16 0 $38,124.11
65 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $55.85 940 939 0 $52,443.15
66 2504.602 ADJUST VALVE BOX EACH $335.00 2 1 0 $335.00
67 2506.522 ADJUST MANHOLE FRAME AND RING CASTING -TELEPHONE EACH $365.00 2 1 0 $365.00
68 2521.501 4" CONCRETE WALK SQ FT $6.00 100 165.7 0 $994.20
69 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $20.00 25 195.5 0 $3,910.00
70 2521.511 3" BITUMINOUS WALK SQ FT $3.70 250 350 0 $1,295.00
71 2531.618 TRUNCATED DOMES SQ FT $35.00 16 32 0 $1,120.00
72 2563.601 TRAFFIC CONTROL LUMP SUM $2,650.00 1 1.29 0 $3,418.50
73 2564.531 F&I SIGN PANELS TYPE C SQ FT $29.50 85 67.3 0 $1,985.35
74 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH $100.00 5 5 0 $500.00
75 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $2.50 400 0 0 $0.00
76 2573.530 STORM DRAIN INLET PROTECTION EACH $100.00 3 0 0 $0.00
77 2575.501 SEEDING ACRE $1,000.00 0.72 0.8 0 $800.00
78 2575.502 SEED MIXTURE 240 POUND $3.00 150 140 0 $420.00
79 2575.511 MULCH MATERIAL TYPE 1 TON $250.00 1.4 1.14 0 $285.00
80 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $1.25 500 0 0 $0.00
81 2575.532 FERTILIZER TYPE 1 POUND $0.75 150 150 0 $112.50
82 2582.502 4" BROKEN LINE YELLOW-EPOXY LIN FT $0.21 560 510 0 $107.10
Totals For Section SCHEDULE B -Fallon Avenue Street Improvements: $148,424.16
SCHEDULE C - Fenning Avenue Improvements
83 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $3,000.00 1 1 0 $3,000.00
84 2104.509 REMOVE SIGN EACH $25.00 19 23 0 $575.00
85 2105.525 TOPSOIL BORROW (CV) CU YD $25.00 50 43.6 0 $1,090.00
86 2211.501 AGGREGATE BASE CLASS 5 (CV) IN PLACE CU YD $25.40 125 162.6 0 $4,130.04
87 2232.501 MILL BITUMINOUS SURFACE (1.5") SQ YD $7.00 150 341.3 0 $2,389.10
88 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $0.01 600 500 0 $5.00
89 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON $54.65 1200 886.05 0 $48,422.63
90 2563.601 TRAFFIC CONTROL LUMP SUM $3,100.00 1 1 0 $3,100.00
91 2564.531 F&I SIGN PANELS TYPE C SQ FT $29.50 115 106.5 0 $3,141.75
92 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH $100.00 4 4 0 $400.00
93 2575.501 SEEDING ACRE $1,000.00 0.35 0.11 0 $110.00
94 2575.502 SEED MIXTURE 240 POUND $3.00 70 20 0 $60.00
95 2575.511 MULCH MATERIAL TYPE 1 TON $250.00 0.7 0.17 0 $42.50
96 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $1.25 850 560 0 $700.00
Page 3of 5Pay Voucher
Item
No.
Item Description Units Unit Price Contract
Quantity
Quantity to
Date
Current
Quantity
Amount to
Date
97 2575.532 FERTILIZER TYPE 1 POUND $0.75 70 125 0 $93.75
98 2582.502 4" DOUBLE SOLID LINE YELLOW-EPOXY LIN FT $0.42 3800 3795 0 $1,593.90
Totals For Section SCHEDULE C -Fenning Avenue Improvements: $68,853.67
SCHEDULE D - Trail Improvements
99 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $1,800.00 1 1 0 $1,800.00
100 2104.501 REMOVE CURB AND GUTTER LIN FT $5.00 40 80 0 $400.00
101 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.00 20 50.2 0 $100.40
102 2105.501 COMMON EXCAVATION (P) CU YD $25.00 50 50 0 $1,250.00
103 2105.525 TOPSOIL BORROW (CV) CU YD $25.00 80 32.7 0 $817.50
104 2211.501 AGGREGATE BASE CLASS 5 (CV) IN PLACE CU YD $46.00 20 6 0 $276.00
105 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $4.25 1500 1500 0 $6,375.00
106 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $2.50 80 0 0 $0.00
107 2511.501 RANDOM RIPRAP CLASS III - GROUTED CU YD $145.00 10 10 0 $1,450.00
108 2521.501 4" CONCRETE WALK SQ FT $6.00 400 384 0 $2,304.00
109 2511.515 GEOTEXTILE FABRIC TYPE IV SQ YD $10.00 9 26.6 0 $266.00
110 2521.511 3" BITUMINOUS WALK SQ FT $1.30 15100 15033 0 $19,542.90
111 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $20.00 40 85 0 $1,700.00
112 2531.618 TRUNCATED DOMES SQ FT $35.00 64 64 0 $2,240.00
113 2563.601 TRAFFIC CONTROL LUMP SUM $100.00 1 0 0 $0.00
114 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $2.50 150 0 0 $0.00
115 2575.501 SEEDING ACRE $1,000.00 0.32 0.5 0 $500.00
116 2575.502 SEED MIXTURE 240 POUND $3.00 65 90 0 $270.00
117 2575.511 MULCH MATERIAL TYPE 1 TON $250.00 0.6 0.8 0 $200.00
118 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $1.25 200 20 0 $25.00
Totals For Section SCHEDULE D - Trail Improvements: $39,516.80
Change Order 1
119 2105.507 SUBGRADE EXCAVATION CU YD $7.42 1460.7 1460.7 0 $10,838.39
120 2211.501 AGGREGATE BASE CLASS 5 TON $7.75 2224.82 2224.82 0 $17,242.36
121 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD $1.50 7948.9 7948.9 0 $11,923.35
122 91116 SUBGRADE CORRECTION LUMP SUM $4,752.34 1 1 0 $4,752.34
123 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD $1.50 124.4 124.4 0 $186.60
Totals For Change Order 1: $44,943.04
Project Totals: $686,078.21
Page 4of 5Pay Voucher
Project Payment Status
Owner: City of Monticello
Client Project No.: 12C001
Client Contract No.:
Project No.: 01494-57
Contractor: Knife River
Contract Changes
No. Type Date Description Amount
CO1 Change Order 12/7/2012 Subgrade correction on portions of Edmonson Avenue and Fallon Avenue. $44,943.04
Change Order Totals: $44,943.04
Payment Summary
No. From Date To Date Payment Total
Payment
Retainage
Per
Payment
Total
Retainage
Total
Payment +
Retainage
Work
Certified Per
Payment
Total Work
Certified
1 9/10/2012 10/9/2012 $359,645.22 $359,645.22 $18,928.70 $18,928.70 $378,573.92 $378,573.92 $378,573.92
2 10/10/2012 12/14/2012 $292,129.08 $651,774.30 $15,375.21 $34,303.91 $686,078.21 $307,504.29 $686,078.21
3 &
FINAL 12/15/2012 9/25/2013 $34,303.91 $686,078.21 ($34,303.91) $0.00 $686,078.21 $0.00 $686,078.21
Payment Totals: $686,078.21 $0.00 $686,078.21 $686,078.21
Project Summary
Material On Hand: $0.00
Total Payment to Date: $686,078.21 Original Contract: $693,358.90
Total Retainage: $0.00 Contract Changes: $44,943.04
Total Amount Earned: $686,078.21 Revised Contract: $738,301.94
Page 5of 5Pay Voucher
CityCouncilAgenda:10/14/13
1
5E.ConsiderationofapprovingaConditionalUsePermitfordetachedmajoraccessory
structure.Applicant:CharlesWalters (NAC)
A.REFERENCE&BACKGROUND
Property:413EastRiverStreet
ThesiteislocatednorthofRiverStreetEastbetween
WrightandNewStreets.Thepropertyisborderedonthe
northbytheMississippiRivercorridor,totheeastandwest
bylowdensityresidentialuses.
PlanningCaseNumber:2013-032
Request(s):ConditionalUsePermittoallowconstructionofmajor
accessorybuildings,includingbothanattachedand
detachedgarage,exceeding1,200squarefeettotal.
DeadlineforDecision:October14,2013
LandUseDesignation:PlacestoLive
ZoningDesignation:WildandScenicRecreationalRiver(WSRR)Overlay
District
Thepurposeofthisdistrictistoprotectandpreservethe
scenic,recreational,naturalandhistoricalvaluesofthe
MississippiRiverinthecitybycarefullycontrolling
developmentofthisrivercorridor.
R-1,SingleFamilyResidenceDistrict
Thepurposeofthe"R-1"singlefamilydistrictistoprovide
forlowdensity,singlefamily,detachedresidential
dwellingunitsanddirectlyrelatedcomplementaryuses.
CurrentSiteUse:Thesiteiscurrentlyvacant.
SurroundingLandUses:
North:MississippiRiver
East:LowDensityResidential
South:LowDensityResidential
West:LowDensityResidential
ProjectDescription:
Theapplicantwouldliketoconstructanewhomeonthevacantlotlocatedat413East
RiverStreet,withintheR-1SingleFamilyResidentialandWildandScenicRecreational
RiverOverlay(WSRR)Districts.Theproposedhomewillnotmeettherequired30foot
sideyardprincipalbuildingsetbackfortheWSRRDistrict.Atenfootinteriorsideyard
CityCouncilAgenda:10/14/13
2
buildingsetbackisproposedonthewestsideoftheproperty,anda27.5footsetbackis
proposedontheeastsideoftheproperty.Thesubjectparcelislegallynon-conforming
aspertainstominimumlotsizeandwidth(theparcelis.64acresinareaand
approximately100feetinwidth,whiletheWSRRDistrictrequireslotstobeaminimum
of2acresinareaand200feetinwidth).Thissubstandardlotsizelimitsbuildablearea
onthelotsignificantlyonceallrequiredsetbacksareaapplied.Assuch,theapplicantis
requestingavariancetobeabletobuildasinglefamilyhomeontheproperty.The
PlanningCommission,asBoardofAdjustmentandAppeals,actedonOctober1st,2013
toapprovethevariance.Thisreportincludesbackgroundinformationrelatedtothat
requestandtheCommission’sconsiderationandapproval.
Theapplicantwishestobuildbothanattachedanddetachedgarageontheproperty.
AccessoryOrdinanceSection5.3(D)(3)(a)(i)limitsthecombinedareaofanattachedand
detachedgarageto1,200squarefeet,andtheapplicantisproposingtwogarageaccessory
structurestotalingapproximately1,390squarefeet,whichexceedstheareaallowedby
190squarefeet.Theapplicant’sattachedgaragewillbeapproximately1,026squarefeet,
andthedetachedgaragewillbe364squarefeet.Theapplicantisrequestingapprovalof
aConditionalUsePermittoallowanattachedanddetachedgarageuptoatotalof1,500
squarefeetinarea,andmustmeettheConditionalUseCriteriaforadditionalaccessory
buildingareaasprovidedinSection5.3(D)(3)(a)(i)(l)oftheOrdinance.
PlanningCommissionRecommendation
ThePlanningCommissionreviewedthisiteminconjunctionwithapublichearingon
October1st,2013.
CommissionerSpartznotedthattheconditionalusepermitisrequiredtoincreasethe
totalallowablesquarefootageonthepropertyover1,200squarefeet.Theconditional
usepermitisnotneededforsetbackpurposes.
Duringthehearing,RuthSparks,arepresentativefortheadjacentpropertyownertothe
west,addressedtheCommission,seekingconfirmationontherequiredsetbacks.Planner
GrittmanconfirmedthattherequiredsetbackintheMississippiWildScenicand
RecreationalRiverdistrictisthirtyfeetforbothsideyards.ThebaseR-1regulationis
tenfeetonthehouseside,sixfeetonthegarage,butthetotalsetbackmustbetwenty
feet.Grittmanexplainedthatatenfootinteriorsideyardbuildingsetbackisproposedon
thewestsideoftheproperty,anda27.5footsetbackisproposedontheeastsideofthe
property.GrittmannotedthatfewhomesalongRiverStreetcomplywiththeMWSRR
overlayrulesforsetback,andthisrequestedvariancewouldrepresentacommonsetback
conditionasrelatedtosurroundinguses.Grittmanalsoconfirmedthattherequired
setbacksfortheproposeddetachedaccessorystructurearethoseofthebasezoning
regulations,atsixfeetfromthesidelotline.Novarianceisnecessaryforthedetached
accessorystructure.Ms.Sparksstatedthatherconcernisrelatedtothesizeofthe
structurerelativetothelot.
CityCouncilAgenda:10/14/13
3
Theapplicant,Mr.CharlesWalters,andhiswifeMarciaHeigl,theowneroftheproperty,
alsoaddressedtheCommission.Theyindicatedthatbyaskingforthevariance,theyare
notaskingforaconditionthatisnotuncommonforotherRiverStreetlots.
Nootherpublictestimonywasgiven.
AfterdiscussionregardingexistingconditionsforsetbacksonRiverStreetandthesizeof
theproposedprincipalanddetachedstructure,thePlanningCommissionvoted3-1to
approvethevariance.CommissionerFylevotedindissent,basedonafindingthatthe
proposedlotshouldbedevelopedinaccordancewiththeMississippiWildScenicand
RecreationalRiveroverlaydistrictregulations.AstheCommissionistheBoardof
Adjustment&Appealonthevariance,thevariancehasbeenapprovedandnoCouncil
actionisrequiredonthevariancerequest.
ThePlanningCommissionthenvoted3-1torecommendapprovaloftheconditionaluse
permit.CommissionerFyleagainvotedindissent,basedonconsistencywithhisprevious
vote.
ANALYSIS
OrdinanceRequirements:
Variance.Section2.4(C)(4)(a)oftheZoningOrdinancestatesthatapprovalofa
variancemayonlybemadeuponadeterminationthatpracticaldifficultieswillresult
basedonallofthecriteriaspecifiedintheordinance.Thecriteria,aswellasaStaff
response,areprovidedbelow:
(i)Thepropertyinquestioncannotbeputtoareasonableuseifthe
provisionsoftheOrdinancearestrictlyapplied.
StaffResponse.Theapplicantwishestoconstructasinglefamily
dwellingonthesubjectparcel.Lowdensityresidentialdevelopmentisan
alloweduseintheR-1andWSRRDistricts,inwhichcasetheproposed
projectwouldresultinareasonableuseoftheproperty.However,the
subjectparcelislegallynon-conformingaspertainstotherequiredlotarea
andwidthrequirementfortheWSRRDistrict.
Thelotisapproximatelyonequartertherequiredsizeforlotsona
recreationalriver.OnceWSRRDistrictbuildingsetbacksareappliedvery
littlebuildablearearemainsonthelot,creatingasituationinwhichitis
verydifficulttoputthelottouseforlowdensitydevelopment.
Surroundingpropertiesexhibitsimilarcircumstancesbutstillcontain
singlefamilyhomes.Becausetheapplicantisrequestingtoconstructa
singlefamilyhomesimilarinsizetohomesonsurroundingproperties
(manyalsoofsubstandardsize),therequestedprojectshouldbe
consideredareasonableuseonthispropertyandwithintheneighborhood.
CityCouncilAgenda:10/14/13
4
Moreover,theapplicantisproposingtousethepropertyconsistentwith
thecommonsinglefamilystandardsprevalentintheneighborhood.This
usewouldtypicallybeviewedasareasonableonefortheareaand
propertyinquestion.
(ii)Thecircumstancesrenderingthepropertyunusableareuniquetothe
property.
StaffResponse.Thecircumstancesrenderingthepropertyunusableare
areuniquewithintheimmediatearea.Severalsurroundingproperties
adjacenttotheMississippiRivercorridorwerecreatedpriortothe
designationofmorestringentWSRRsetbackstandards,resultingin
numerouslowdensitylotsofsubstandardsizealongtheriver.Theselots
can’tberedevelopedwithoutapprovalofavariance,duetotheminimum
buildableareaprovidedonceallnewWSRRDistrictsetbacksareapplied.
(iii)Thecircumstancesrenderingthepropertyunusablewerenotcreatedby
theownerthereof.
StaffResponse.Asdescribed,thesubjectparcelisanexistinglegally
non-conformingparcelaspertainstolotsizeintheWSRRDistrict,andit
isthesubstandardlotsizethatisresultinginaneedforavariancefrom
setbackstandards.PriortocreationoftheWSRRDistrictthelotwould
havebeenlegallydevelopable(thesideyardsetbackfortheR-1Districtis
only10feet,whichtheproposedhomewouldmeet).
(iv)Avariance,ifgranted,willnotaltertheessentialcharacterofthe
locality.
StaffResponse.Theproposedhomewouldnotalterthecharacterofthe
area.Theapplicantisrequestingtobuildahomesimilarinsizetothose
onsurroundinglots.Further,theproposed10footsideyardbuilding
setbackonthewestsideofthepropertyappearstomatchthesideyard
setbackoftheneighboringpropertytothewest,andtheproposed27.5
footsideyardbuildingsetbackontheeastsideofthepropertyis
minimallylessthanthesideyardsetbackprovidedbytheneighboring
propertytotheeast.
(v)Economicconsiderationsaloneshallnotconstituteasufficientbasisfor
aVarianceifreasonableuseforthepropertyexistsunderthetermsof
theregulation.
StaffResponse.Itdoesnotappearthattheapplicant’srequestforvariance
relatestoeconomicconsiderations.Rather,theapplicantwishesto
constructasinglefamilyhomesimilarinsizetothosehomeson
CityCouncilAgenda:10/14/13
5
surroundingproperties.Singlefamilyhomesareanalloweduseinboth
theR-1andWSRRDistricts.
ConditionalUsePermit.Section2.4(D)(4)(a)oftheZoningOrdinancestatesthat
approvalofaConditionalUsePermitrequiresthattheCityfindthatconditionscanbe
establishedtoensurethatallofthefollowingcriteriawillalwaysbemet:
(i)Theconditionalusewillnotsubstantiallydiminishorimpairproperty
valueswithintheimmediatevicinityofthesubjectproperty;
StaffResponse.Theproposedsinglefamilyhomeisnotanticipatedto
negativelyimpactpropertyvaluesintheneighborhood.Thehomeand
accessorystructureisofsimilarsizeanddesigntosurroundinghomes.
(ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,
orwelfareofpersonsresidingorworkingneartheuse;
StaffResponse.Theproposedsinglefamilyhomeisanallowedusein
theR-1andWSRRDistricts,andissurroundedbysimilarlowand
mediumdensityuses.Assuch,theproposeddwellingandgarageisa
commonandreasonableuseoftheproperty,andisnotexpectedtohave
negativeimpactsonthehealthorsafetyofthecommunity.
(iii)Theconditionalusewillnotimpedethenormalandorderlydevelopment
ofsurroundingpropertyforpermittedusespredominantinthearea;
StaffResponse.Theproposedconstructionwillnotimpactorderly
developmentonsurroundingproperties.
(iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesor
roads,andadequatesanitaryfacilitiesareprovided;
StaffResponse.Thesubjectpropertyisonanexistinglocalroad,andas
suchwillalsohaveaccesstoexistingwaterandsanitaryutilities.
(v)Theconditionalusecanprovideadequateparkingandloadingspaces,
andallstorageonthesitecanbedoneinconformancewithCitycode
requirements;
StaffResponse.Attachedanddetachedgaragesarebeingproposedto
provideforthestorageofitemsassociatedwiththesinglefamily
residentialuse.Inaddition,anewdrivewayconnectingwithRiverStreet
willalsobeconstructedtoprovideaccesstothesite.
(vi)Theconditionalusewillnotresultinanynuisanceincludingbutnot
limitedtoodor,noise,orsightpollution;
StaffResponse.Thesinglefamilydwellingandassociatedactivitiesand
structuresarenotanticipatedtoresultinincreasedodor,noiseorsight
pollution.Theproposedhomeissinglestory,andassuchwillnot
significantlyimpactviewsfromsurroundingproperties.Inthisregard,the
CityCouncilAgenda:10/14/13
6
applicanthasindicatedthat,inconformancewithzoningrequirements,the
garagespaceswillbeusedsolelyforthestorageofresidentialvehiclesand
property,andwillnotbeusedforbusinesspurposes.
(vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuch
aswoodlands,wetlands,andshorelines;andallerosionwillbeproperly
controlled;
StaffResponse.Theprojectwillnotdirectlyimpactthebluffareaasthe
proposedbuildingsitemeetsshorelandandWSRRbluffsetback
requirements.Itappearsthatafewsignificanttreeswillneedtobe
removedinthecourseofconstructionoftheproposedhome.This
informationwillalsobereviewedviathesiteplanreviewprocess.
(viii)Theconditionalusewilladheretoanyapplicableadditionalcriteria
outlinedinChapter5fortheproposeduse.
StaffResponse.Theproposedgaragesadheretootherstandardsdescribed
inSection5.3(D)(3)oftheOrdinancepertainingtomajoraccessory
buildings.
Section5.3(D)(3)(a)(i)(l)oftheZoningOrdinancestatesthatthesizelimitationsfor
accessorybuildingarealistedinSection5.3(D)(3)(a)(i)(1)maybeincreaseduptoa
maximumsquarefootageof1,500squarefeet,bytheissuanceofaConditionalUse
permitwhenthefollowingconditionsarefoundtoexist:
a.Accessorybuildingspaceistobeutilizedsolelyforthestorageof
residentialpersonalpropertyoftheoccupantoftheprincipaldwelling,
andnoaccessorybuildingspaceistobeutilizedforcommercial
purposes.
StaffResponse.Asalsonotedabove,theapplicantintendstousethe
accessorybuildingspacesforthestorageofpersonalproperty,andwillnot
utilizethespacesforcommercialpurposes.
b.Theparcelonwhichtheaccessorybuildingistobelocatedisof
sufficientsizesuchthatthebuildingwillnotcrowdtheopenspaceon
thelot.
StaffResponse.Approximately10,000squarefeetofcombinedrearand
frontyardspacewillremainaftertheconstructionoftheproposedhome
andaccessorystructures.Thisyardspaceiscomparabletothatprovided
onsurroundingproperties.
c.Theaccessorybuildingwillnotbesolargeastohaveanadverseeffect
onthearchitecturalcharacterorreasonableresidentialuseofthe
surroundingproperty.
StaffResponse.Surroundingpropertiesgenerallyhaveeitheranattached
garageoradetachedgarage,althoughafewhaveboth.Thegarageswill
beusedforstorageofsinglefamilyresidentialrelateditems,whichwould
CityCouncilAgenda:10/14/13
7
beconsideredareasonableuseoftheproperty.Moreover,theadditional
buildingspacecanhelplimitoravoidoutdoorparkingandstorage,a
valuableaestheticbenefittothesiteandneighborhood.
d.Theaccessorybuildingsshallbeconstructedtobesimilartothe
principalbuildinginarchitecturalstyleandbuildingmaterials.
StaffResponse.Thegarageswillbedesignedtocoincidewiththe
architecturalcharacteroftheprincipalstructure,whichwillbecomposed
ofabrickexteriorfinish.Brickisincharacterwithbuildingmaterials
exhibitedonsurroundingproperties.
A1.BudgetImpact:Expensesassociatedwiththisitemarecoveredthrough
planningandzoningmiscellaneousprofessionalservicesbudget.
A2.StaffWorkloadImpact:Limitedtoreviewofapplicationandpreparationof
staffreportandpendingCUPdocumentation.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsAlternative1below.
1.MotiontoapproveaConditionalUsePermittoallowattachedanddetached
garagesexceeding1,200squarefeetinarea,asproposedintheapplicationof
September10,2013,basedonthefindingsinPlanningCommissionResolution
2013-081andcontingentoncompliancewiththoseconditionsspecifiedinExhibit
Z.
2.MotiontodenyaConditionalUsePermittoallowattachedanddetachedgarages
exceeding1,200squarefeetinarea,baseduponfindingstobemadebytheCity
Council.
C.STAFFRECOMMNDATION:
Variance (ApprovedonOctober1st,2013bythePlanningCommissionactingasBoard
ofAdjustmentandAppeal).Staffbelievesthatthevarianceevaluationcriteriaofthe
ZoningOrdinancehavebeendemonstrated,andpracticaldifficultieshavebeenshownto
ariseshouldtherequirementsoftheordinancebefullyapplied.Thesubjectproperty
exhibitscircumstancesuniquetolotsadjacenttotheMississippiRivercorridorinthis
areaofthecommunity.Manyoftheserivercorridorlotswereestablishedpriortothe
applicationofnewWSRRDistrictsetbackandlotareastandards,resultinginaseriesof
substandardsizedlotsunabletoprovideadequatebuildableareasoncenewWSRR
Districtstandardsareaappliedtothesite.
Theproposalisconsidered“reasonable”inthattheapplicantisproposingasinglefamily
dwelling,whichisanalloweduseinboththeR-1andWSRRDistrict.Theapplicantis
proposingahomesimilarinsizeanddesigntohomesonsurroundingproperties(many
CityCouncilAgenda:10/14/13
8
alsoofsubstandardsize),andtheproposedsideyardbuildingsetbacksaresimilarin
widthtothosesidesetbacksprovidedonsurroundingsinglefamilylotstotheeastand
westofthesubjectproperty.Assuch,theapplicantisproposingauseandhomedesign
whichhasregularlybeenfoundreasonableintheareadespitesubstandardlotsize
conditions.
Forthesereasons,Staffrecommendsapprovaloftherequestedvariancesubjecttothe
conditionslistedinattachedExhibitZ.
ConditionalUsePermit.StaffbelievesthattheConditionalUsePermitevaluation
criteriaoftheZoningOrdinancehavebeenpartiallydemonstrated.Theproposed
attachedanddetachedgaragesareanalloweduseintheR-1andWSRRDistricts,and
willbeemployedinstoringvehiclesandmaterialsassociatedwithsinglefamily
residentialuses.Inaddition,thedesignoftheproposedgarageswillcoincidewiththatof
theprincipalstructureandsurroundinghomes,andarenotanticipatedtonegatively
impactthecharacterorhealthofthecommunity.
Thezoningordinanceanticipatestheneedforresidentialpropertiestocontainvehicles
andpersonalpropertywithinaccessorybuildingspacethatexceeds1,200squarefeetof
floorspace.SuchadditionalgaragespacerequiresaCUPtoensurethatthepropertyand
characteroftheneighborhoodarenot
Forthesereasons,StaffrecommendsapprovaloftherequestedConditionalUsePermit,
alsoinaccordancewiththeconditionslistedinExhibitZ.
D.SUPPORTINGDATA:
A.PlanningCommissionResolution#2013-080ApprovingaVariance
B.PlanningCommissionResolution#2013-081RecommendingApprovalofaCUP
C.AerialImage
D.ApplicantNarrative
E.OfficialZoningMap
F.SitePlan/Survey
G.BuildingPlans
Z.ConditionsofApprovalforaConditionalUsePermit&Variance
CityCouncilAgenda:10/14/13
9
ExhibitZ–ConditionsofApproval
413EastRiverStreet
Variancefrom30footsideYardSetbackRequirement
ConditionalUsePermitforGarage/AccessoryBuildingSpace
Exceeding1,200SquareFeetinFloorArea
1.Thegarageswillbeusedsolelyfortheparkingofresidentialvehicles,orthestorageof
materialsandequipmentaccessorytotheprincipalresidentialuseofthepropertyandno
commercialorhome-occupationusewillbeconductedinsaidaccessorybuildings.
2.Thedetachedgaragewillbeconstructedofmaterialsthatmatchand/orare
complementarytothoseusedfortheprincipalbuilding.
3.TheapplicantshallcomplywithallothersiterequirementsoftheWildandScenic
RecreationalRiverOverlayDistrict.
4.Theapplicantshallcomplywithalldrainageanderosioncontrolmeasuresnecessaryto
ensureprotectionoftheareaduringconstruction.
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013–080
Date:October1,2013ResolutionNo.2013-080
MotionBy:CommissionerSecondedBy:Commissioner
ARESOLUTIONAPPROVINGAVARIANCEFROMTHEREQUIRED30FOOTSIDEYARD
BUILDINGSETBACKREQUIREMENTUPONARESIDENTIALPROPERTY
WHEREAS,CharlesWalters,thepropertyownerof413EastRiverStreet,hasrequestedavariancefrom
theminimum30footsideyardsetbackrequirementimposedintheWildandScenicRecreationalRiver
ZoningDistrict;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforVariancepursuanttothe
regulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonOctober1st,2013ontheapplicationand
theapplicantandmembersofthepublicwereprovidedtheopportunitytopresentinformationtothe
PlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,whichare
incorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindingsofFactin
relationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforPlacestoLive;
and
2.TheproposedsinglefamilyhomewillmeettheintentoftheZoningOrdinance;and
3.TheproposedsinglefamilyhomeisanalloweduseintheR-1andWSRRDistricts,andassuchis
areasonableuseofthesite;and
4.Theproposedsinglefamilyhomeisofcomparablesizeanddesigntosurroundingsinglefamily
homes;and
5.Thelotissubstandardissize,whichisanexistinglegallynon-conformingconditionwhich
createspracticaldifficultiesincomplyingwiththebuildingsetbackrequirement;and
6.Surroundingpropertieslikewiseexhibitsubstandardlotsizeconditions,andhavebeenallowedto
maintainhomesthatmaybenon-conformingaspertainstobuildingsetbackrequirements;and
7.Suchconditionscreatingthepracticaldifficultiesareuniquetotheriversidepropertyinquestion
andnotcreatedbytheapplicant;and
8.Theuseisnotexpectedtobedetrimentaltothehealth,safety,moralsorwelfareofpersons
residingneartheuse.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityofMonticello,
Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforVarianceisherebyapprovedbythe
PlanningCommission,sittingastheBoardofAdjustmentandAppeals.
2.TheapplicantmustsubmitsiteandbuildingplanstotheCityforreviewandapprovalviathe
siteplanreviewprocess.
3.Abuildingpermitshallbereceivedandallrequirementsimposedbyitbesatisfied.
ADOPTED this1stdayofOctober2013,bythePlanningCommissionoftheCityofMonticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
BillSpartz,Chair
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
1
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013–081
Date:October1,2013ResolutionNo.2013-081
MotionBy:CommissionerSecondedBy:Commissioner
ARESOLUTIONRECOMMENDINGAPPROVALOFACONDITIONALUSEPERMITTO
ALLOWATTACHEDANDDETACHEDGARAGESEXCEEDING1,200SQUAREFOOTIN
AREA,ANDNOTMORETHAN1,500SQUAREFEETINAREA.
WHEREAS,CharlesWalters,thepropertyownerof413EastRiverStreet,hasrequestedaConditional
UsePermittoconstructattachedanddetachedgaragesexceeding1,200squarefeetinareaandnot
exceeding1,500squarefeetinarea;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforConditionalUsePermitpursuant
totheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonOctober1st,2013ontheapplicationand
theapplicantandmembersofthepublicwereprovidedtheopportunitytopresentinformationtothe
PlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,whichare
incorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindingsofFactin
relationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforPlacestoLive;
and
2.TheproposedgarageswillmeettheintentoftheZoningOrdinance;and
3.Theproposedgaragesareanalloweduseintheapplicablezoningdistrictsandwillmeetthe
storageneedsforasinglefamilyresidence,andassuchareareasonableuseofthesite;and
4.Theproposedgaragesareofcomparabledesigntosurroundingsinglefamilyaccessorystructures
andarenotanticipatedtonegativelyimpactthecharacterofthelocality;and
5.TheproposedgarageswillnotrequiretheCitytoprovideadditionalutilitiesorroadstothe
subjectproperty.
2
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityofMonticello,
Minnesota:
1.TheapplicationforConditionalUsePermitisherebyapprovedbythePlanningCommission.
2.Thegaragespaceontheparcelwillbeusedsolelyfortheparkingandstorageofresidential
vehiclesandequipmentormaterialsaccessorytotheprincipalresidentialuseoftheproperty.
3.TheapplicantmustsubmitsiteandbuildingplansforthehomeandgaragestotheCityfor
reviewandfinalstaffapprovalaspartofthebuildingpermitapplication.
4.Abuildingpermitshallbereceivedandallrequirementsimposedbyitbesatisfied.
ADOPTED this1stdayofOctober2013,bythePlanningCommissionoftheCityofMonticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
BillSpartz,Chair
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
Consideration of a request for variance to required side yard setbacks in the R-1 District, Mississippi Wild
and Scenic Recreational Overlay District.
413 East River Street, PID #155015007020 , Lengthy Legal—See City Hall for full description
CityCouncilAgenda:10/14/13
1
5F.ConsiderationapprovingaConditionalUsePermitforadetachedmajoraccessory
structureinanR-1(Single-Family)District.Applicant:Eiden,Karl (AS)
A.REFERENCE&BACKGROUND:
Property:Legal:Lot11,Block2,SandbergEast
Address:9601GillardAvenueNE
PlanningCaseNumber:2013-033
Request(s):ConditionalUsePermitforMajorAccessoryStructure
DeadlineforDecision:November8th,2013(60days)
LandUseDesignation:“PlacestoLive”
ZoningDesignation:R-1,Single-FamilyResidential
Thepurposeofthe"R-1"singlefamilydistrictisto
provideforlowdensity,singlefamily,detached
residentialdwellingunitsanddirectlyrelated
complementaryuses.
CurrentSiteUse:Single-familyhome,21,781squarefootresidentiallot
SurroundingLandUses:
North:Single-familyresidential,zonedR-1
East:Single-familyresidential,MonticelloTownship
South:Single-familyresidential,zonedR-1
West:Single-familyresidential,zonedR-1
ProjectDescription:ConditionalUsePermittoallowtheconstructionofa
detachedaccessorystructure;combinationofexisting
attachedanddetachedstructuretoexceed1,200square
feet.
PlanningCommissionRecommendation
ThePlanningCommissionreviewedthisiteminconjunctionwithapublichearingon
October1st,2013.
CommissionerGablernotedthatthesetbacksonthiswerebeingmetandthatthe
existingvegetationandlotlayoutprovidedscreeningfortheproposedstructure.
CityCouncilAgenda:10/14/13
2
Theapplicant,KarlEiden,madehimselfavailableforquestionsoftheCommission.
CommissionerGablerinquiredwhethertheapplicantintendedtoeventuallyconstruct
orrequestadrivewaytothestructure.Mr.Eidenindicatedthatwasnotplanned.
Nootherpublictestimonywasgiven.
ThePlanningCommissionvoted4-0torecommendapprovaloftheconditionaluse
permit,basedonfindingsintheattachedresolution.
ANALYSIS
KarlEidenisrequestingapprovalofaConditionalUsePermittoallowfor
constructionofanew780squarefootaccessorystructureathispropertylocatedat
9601GillardAvenueNE,intheSandbergEastneighborhood.
Theapplicant’sexistingattachedaccessorystructureisa703squarefootthree-stall
garage.Nootherdetachedaccessorystructuresexistonthepropertyatthepresent
time.Thezoningordinanceallowsforoneprivate,detachedmajoraccessory
buildingonresidentialdwellingsites.
Theapplicantisproposingtoconstructanewdetachedaccessorystructureintherear
yardofthesubjectproperty.Theproposedfootprintoftheexpansionareais780
squarefeet(26’x30’).Thisadditionwouldresultin1,483squarefeetintotal
footprintareaforaccessorystructuresontheproperty.
ZoningOrdinanceRequirements
TheZoningOrdinancepermitsatotalofupto1,200squarefeetofgaragespaceas
permittedaccessoryspaceforanR-1SingleFamilyhome.Inaddition,noaccessory
buildingcanexceedmorethan10%oftherearyardarea,andmaynotexceedthe
grosssquarefootageoftheprincipalbuilding’sfootprint.However,thesestandards
maybeexceededforan“AccessoryBuilding–Major”,upto1,500squarefeetof
totalarea,withaConditionalUsePermitmeetingthefollowingconditions:
a.Accessorybuildingspaceistobeutilizedsolelyforthestorageofresidential
personalpropertyoftheoccupantoftheprincipaldwelling,andnoaccessory
buildingspaceistobeutilizedforcommercialpurposes.
Staffcomment:Theapplicant’snarrativeindicatespurposeofthestructureis
forprivatestorageandworkshop.Asaconditionofapproval,theordinance
requirementthatnocommercialpurposebeundertakenat/withinthemajor
accessorystructurewillbere-stated.
b.Theparcelonwhichtheaccessorybuildingistobelocatedisofsufficientsize
suchthatthebuildingwillnotcrowdtheopenspaceonthelot.
CityCouncilAgenda:10/14/13
3
Staffcomment:Thepropertyisone-halfacreinsize.Theexistingsingle-
familyprincipalstructurewithattachedaccessorystructuretotals2,474square
feetinfootprintarea.Theproposedexpansionwillcreateatotalbuilt
footprintareaof3,254squarefeet,orjustover15%ofthetotallotarea.The
Cityhassetnomaximumamountofimperviouscoverageortotalcoverage
limitations.Therefore,thelotareaismorethanadequatetosupportthe
proposedexpansionandfootprinttotals.Inaddition,theapplicanthasnoted
thatpursuanttobaseordinancerequirements,theproposedstructure,at780
squarefeet,islessthan10%ofthe10,341squarefootrearyard.
c.Theaccessorybuildingwillnotbesolargeastohaveanadverseeffectonthe
architecturalcharacterorreasonableresidentialuseofthesurrounding
property.
Staffcomment:Theapplicantproposestoconstructthedetachedstructurein
thenorthwestportionoftherearyard.Thebuildingwillbescreenedfrom
GillardAvenuetotheeastbytheexistingprincipalstructureandfromthe
adjacentpropertiestothenorth,southandwestbytheexistingvegetation.In
addition,thebuildingisproposedtobesetback10’fromthenorthproperty
line,allowingtheapplicantroomforadditionalplantings.Thecodedoesnot
requireadditionalscreeningasaconditionofapproval.
d.Theaccessorybuildingsshallbeconstructedtobesimilartotheprincipal
buildinginarchitecturalstyleandbuildingmaterials.
Staffcomment:Theapplicant’snarrativeindicatesthattheaccessory
structurewillbeconstructedconsistentwiththeexistinghomeintermsof
styleandmaterials.Theapplicant’selevationillustrationindicatesthatthe
buildingmaterialswillinclude5”vinyllapsiding,andtimberlineshingles.
Theillustrationalsoshowsan8’x16’windowlightgaragedoorandwindows
alongthenorth-facingwallelevation.Itshouldbenotedthattheexisting
structureroofpitchis6/12,andtheapplicantproposeda5/12roofpitchfor
thedetachedstructure.Staffwouldrecommendthattheproposeddetached
structurematchtheexistingprincipalstructureroofline.
TheapplicationwasalsoevaluatedforcompliancewithConditionalUsePermit
criteriaasfoundinordinancesection2.4(D)(4)(a),ConditionalUsePermitCriteria
andrequirementsforaccessorystructuresasfoundinordinancesections5.3(B),
GeneralStandardsandLimitationsforAccessoryUsesandStructures.
Inregardtotheaboverequirements,itisnotedthattheapplicantnarrativeindicates
thatthestructurewillcomplywiththecodeheightrequirementof15’feet.The
proposedaccessorystructurealsocomplieswithcoderequirementsforsetback.The
coderequiresa6’setbackfromallpropertylines;andasnoted,theapplicantis
proposinganapproximately10’setbackonthenorthpropertyline,andwillbe
approximately40’fromtherearpropertyline.Thestructurewillbelocatedoutside
CityCouncilAgenda:10/14/13
4
ofplatteddrainageandutilityeasements.Nodrivewayaccessorextensionhasbeen
proposedwiththisapplication.
Theapplicationcomplieswithallothergeneralstandardsforconditionalusepermits
andaccessoryusesandstructuresasidentifiedbyordinance.
A1.BudgetImpact:None.Allexpensesassociatedwiththeapplicationare
coveredthroughtheapplicationfeeandplanreviewescrowonfilewiththe
city.
A2.StaffWorkloadImpact:Limitedtoreviewofapplicationandpreparationof
staffreportandpendingCUPdocumentation.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsAlternate#1below.
1.MotiontoapproveaConditionalUsePermitforMajorAccessoryStructure,
basedonfindingsstatedinPlanningCommissionResolution#2013-079,with
conditionsasnotedinExhibitZ.
2.MotiontodenytheConditionalUsePermit,basedonfindingsoftheCity
Council.
C.STAFFRECOMMENDATION:
StaffrecommendsapprovaloftheCUP,basedonfindingsthatthebuildingwillmeet
boththeintentandthespecificstandardsofthezoningordinance.Theparcelisof
adequatesizetosupporttheproposedexpansionandtheproposedexpansionis
consistentwithboththeexistingstructureandthearchitectureofadjacenthomes.
D.SUPPORTINGDATA:
A.PlanningCommissionResolution#2013-079–recommendingapprovalof
CUP
B.SiteLocationMap
C.Application/ApplicantNarrative
D.SiteImages
E.SitePlan
F.ProposedExteriorElevations&Materials
G.CertificateofSurvey
Z.ConditionsofApproval
CityCouncilAgenda:10/14/13
5
EXHIBITZ
Lot11,Block2,SandbergEast–MajorAccessoryStructureCUP
Theuseoftheaccessorystructureshallbetodirectlyservetheprincipaluseandmust
complywithordinancerequirementspertainingtoprivategarages.
Theproposeddetachedstructureshallmatchtheexistingprincipalstructureroofline
andbuildingmaterials.
Issuesrelatedtogradinganddrainageshallbesubjecttoreviewandcommentbythe
CityEngineer.
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-079
Date:October1,2013ResolutionNo.2013-079
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGAPPROVALOFACONDITIONALUSE
PERMITFORAMAJORACCESSORYSTRUCTUREINANR-1DISTRICT
WHEREAS,KarlEidenhasrequestedanConditionalUsePermitforaMajorAccessoryUseat
thepropertylegallydescribedasLot11,Block2,SandbergEast,whichislocatedinanR-1
District;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforConditionalUsePermit
forConditionalUsePermitpursuanttotheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonOctober1,2013onthe
applicationandtheapplicantandmembersofthepublicwereprovidedtheopportunitytopresent
informationtothePlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,
whichareincorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindings
ofFactinrelationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforPlacesto
Live.
2.Theproposedmajoraccessorybuildingwillmeetboththeintentandthespecific
standardsofthezoningordinance.
3.Theparcelisofadequatesizetosupporttheproposedmajoraccessorybuilding.
4.Theproposedmajoraccessorybuildingisconsistentwithboththeexistingstructureand
thearchitectureofadjacenthomes.
5.Giventheexistingvegetationandthelocationofthestructure,theproposeduseisnot
expectedtodiminishorimpairpropertyvaluesinthevicinityofthesite.
6.Theuseisnotexpectedtobedetrimentaltothehealth,safety,moralsorwelfareof
personsresidingneartheuse.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforConditionalUsePermitforMajor
AccessoryStructureinanR-1(Single-FamilyResidential)Districtishereby
recommendedtotheCityCouncilforapproval.
2.TherecommendationforapprovalissubjecttothoseConditionsasfollows:
a)Theuseoftheaccessorystructureshallbetodirectlyservetheprincipaluseandmust
complywithordinancerequirementspertainingtoprivategarages.
b)Theproposeddetachedstructurematchtheexistingprincipalstructurerooflineand
buildingmaterials.
c)Issuesrelatedtogradinganddrainageshallbesubjecttoreviewandcommentbythe
CityEngineer.
ADOPTED this1st dayofOctober2013,bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
______________________________
AngelaSchumann,CommunityDevelopmentDirector
CityCouncilAgenda:10/14/13
1
5G.ConsiderationofcallingforapublichearingforamodificationtotheTaxIncrement
FinancingPlanforTaxIncrementFinancingDistrictNo.1-6 (AS)
A.REFERENCEANDBACKGROUND:
TheEDAhasrequestedthattheCityCouncilcallforapublichearingasrelatedtoTIF
District1-6modificationfor(1)authorizationofadditionallandforacquisitionbythe
EDA;and(2)thereallocationofbudgetedincrementwithinDistrict1-6.Duetothetype
ofmodificationsproposedforthisdistrict,theCityCouncilisrequiredtoholdahearing
forthepurposeofprovidingforpublicandtaxingjurisdictioncomment.
AttachedforCouncil’sreferenceonthisrequestisacopyoftheEDA’sOctober9th,2013
staffreport.
A1.BudgetImpact:TherewillbelegalandconsultantfeesassociatedwithTIF
District1-6modificationasproposed.Theexpenseswillbecodedtothe
administrativelineitemofthedistrict.
A2.StaffWorkloadImpact:Stafftimehasbeenandwillcontinuetobespentin
preparingandreviewingdocumentsrelatedtothemodification.
B.ALTERNATIVEACTIONS:
1.MotiontocallforapublichearingonNovember25th,2013toconsidera
modificationtotheTaxIncrementFinancingPlanforTaxIncrementFinancing
DistrictNo.1-6.
2.Motionofother.
C.STAFFRECOMMENDATION:
StaffsupportsAlternative#1.IftheEDAwishestoutilizeanyoftheavailableincrement
inTIFDistrict1-6forlandacquisitioninsupportoftheaccomplishmentofthegoals
identifiedinits2013WorkplanandEmbracingDowntownPlan,aformalmodificationof
thedistrictisrequired.Thisisalengthyprocess,andmustbecompletedbefore
decertificationoftheTIFDistrictbyDecember31,2013.Accordingly,thefirststepisto
beginpropernotificationandhearingprocesses.
D.SUPPORTINGDATA:
A.TIF1-6ManagementPlan
B.TIF1-6ProposedBudget
C.Schedule
D.TIF1-6ProjectArea
E.EDAstaffreportfrom10/9/13meeting
20District Summary
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21District Summary
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District 1-19 (Mississippi Shores)Housing
22District Summary
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PRELIMINARY-FORDISCUSSIONPURPOSESONLY
ABCDEF
AsAdoptedin
OriginalTIFPlan
AsAdoptedin
MostRecent
Modification
Dated2/13/2006
ActualReported
asof12/31/2012
Remaining
Budget
EstimatedActual
LifetoDateas
of12/31/2013
Proposed
October2013
Modification
EstimatedTaxIncrementRevenues(fromtaxincrementgeneratedbythedistrict)
Taxincrementrevenuesdistributedfromthecounty1,025,0001,650,0001,455,308(194,692)1,532,2021,650,000
Interestandinvestmentearnings267,000108,971(158,029)128,971267,000
Sales/leaseproceeds62,15067,50064,150(3,350)64,15067,500
Marketvaluehomesteadcredit----
TotalEstimatedTaxIncrementRevenues $1,087,1501,984,5001,628,429(356,071)1,725,3231,984,500
EstimatedProject/FinancingCosts(tobepaidorfinancedwithtaxincrement)
Projectcosts
Land/buildingacquisition229,000235,000232,0762,924232,076880,197
Siteimprovements/preparationcosts75,000278,00028,000250,00028,000300,000
Utilities---
Otherqualifyingimprovements693,500320,930372,570320,930320,930
Constructionofaffordablehousing---
Smallcityauthorizedcosts,ifnotalreadyincludedabove---
Administrativecosts45,00037,4107,59039,41045,000
EstimatedTaxIncrementProjectCosts 304,0001,251,500618,416633,084620,4161,546,127
Estimatedfinancingcosts
Interestexpense692,000692,000397,373294,627397,373397,373
TotalEstimatedProject/FinancingCoststobePaidfromTaxIncrement $996,0001,943,5001,015,789927,7111,017,7891,943,500
RevenueLessExpense(FundBalance)$91,15041,000612,640707,53441,000
EstimatedFinancing
Totalamountofbondstobeissued350,000350,000350,000-350,000350,000
Notes:
ColumnB-ThebudgetincludedintheStateAuditor'srecords(Annual2012TIFReport)doesnotreflectthemostrecentModificationdated2/13/2006.Thedateiscorrectbutthebudgetamountsareincorrect.
ColumnC-"OtherQualifyingImprovements"includes$83,100"otherfees"and$610,400"otherprojectcosts"forwhichproposeduseneedstobebetterdefinedinaproposedmodificationtotheTIFDistrict.
ColumnD-"OtherQualifyImprovements"includes$140,654fortransferouttoTIF1.
ColumnE-Theamountsincludedinthiscolumnareestimates.
ColumnF-Thisisapreliminaryscenariotoillustrateapossiblemodificaitontothelineitembudget.
CityofMonticello,MN
TaxIncrementFinancingDistrictNo.6
ProjectedTaxIncrement
10/3/2013
PRELIMINARY–FORDISCUSSIONPURPOSESONLY
10/3/2013
CityofMonticello,MN
ProposedModificationofTaxIncrementFinancingPlanforTaxIncrementFinancing
DistrictNo.1-6(the“Modification”)
CalendarofItems(includingfordecertification)
DATE ITEM
October9,2013 EDAtoconsider requestthattheCityCouncilcallforapublichearingona
ResolutionforModification.
October14,2013 CityCouncil adoptsresolution calling forapublichearingonthe
Modification.
October 15,2013 CountyCommissioner Pat Sawatzke,District2,toreceivewrittennoticeof
theproposedModification.
October18,2013 Draft of ModifiedTIFPlanforTIFDistrictNo.1-6 finalized.
October23,2013 WrightCounty(Auditor)andMonticello PublicSchoolDistrict
(Superintendant)toreceivewrittennoticeoftheproposedModificationand
acopyofthedraft ModifiedTIFPlan.
November4,2013 PlanningCommissionreviewsModifiedTIFPlantodetermineifitisin
compliancewithCity’scomprehensiveplan.
November4,2013 SubmissionofpublichearingnoticetoMonticelloTimes.
November13,2013 EDAconsidertheModificationandadoptsaresolutionapprovingthe
ModifiedTIFPlan.
November14,2013 DateofpublicationofhearingnoticeandmapforTIFDistrictNo.6(atleast
10daysbutnotmorethan30dayspriortohearing).
November25,2013 CityCouncilholdsapublichearingatapproximately7:00 p.m.onthe
ModificationandadoptsaresolutionapprovingtheModifiedTIFPlan.
December6,2013 ModifiedTIFPlanandotherrequireddocumentationtobefiledwiththe
OfficeoftheStateAuditor,MinnesotaDepartmentofRevenue,andWright
County.
December9,2013 CityCounciladoptsresolutionapprovingdecertificationofTIFDistrictNo.
1-6.
ByDecember31,
2013
Inform WrightCountyof decertification.CompleteandsendConfirmation
ofDecertifiedTIFDistrictformtoWrightCountyandthentoOfficeofthe
StateAuditor.
5Introduction
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EDA Agenda – 10/09/13
432924v2 MNI MN190-101
6. Consideration to request that the City Council call for a public hearing on a
Modification to the Tax Increment Financing Plan for Tax Increment Financing District
No. 1-6. (AS)
A. REFERENCE AND BACKGROUND
The EDA is asked to request that the City Council call for a public hearing as related to
TIF District 1-6 modification for (1) authorization of additional land for acquisition by the
EDA; and (2) the reallocation of budgeted increment within District 1-6. Due to the type
of modifications proposed for this district (and pending the EDA’s support for the
proposed modifications), the City Council is required to hold a hearing for the purpose of
providing for public and taxing jurisdiction comment. As part of the formal modification
process, the EDA is asked to request that Council call for this required hearing.
TIF District 1-6 is a pre-1990 tax increment district. Pre-1990 districts have greater
flexibility in available increment usage than those districts enacted after more restrictive
TIF legislation in 1990. The increment collected in TIF District 1-6 is not subject to
pooling restrictions and does not necessarily have to be spent in the district in which it
originated. Post-1990 TIF Districts are subject to pooling restrictions and district boundary
limitations.
While the TIF District does have the flexibility noted above, the EDA is asked to consider
a final district modification (TIF District 1-6 must be decertified at the end of this year) in
order to support the use of future increment expenditures as described below.
Modification (1) - Authorization of additional land for acquisition:
Based on the EDA’s 2013 adopted workplan, which places a priority on the redevelopment
and revitalization of the downtown consistent with the Embracing Downtown Plan
(Downtown, Chapter 5 of the 2008 Monticello Comprehensive Plan), staff is suggesting a
formal modification of the TIF Plan for TIF District 1-6 to authorize additional land
acquisition by the EDA within the Central Monticello Redevelopment Project Area.
If the EDA believes that the available increment in TIF District 1-6 should be allocated in
such a way as to allow for future land/building acquisitions by the EDA in either the
downtown area and/or to support right of way acquisition for the Fallon Avenue overpass,
a formal modification of the TIF Plan is required. Tax increments can only be used to
acquire property as identified in the TIF Plan. The TIF Plan for TIF District 1-6 (as
modified in 2006) authorizes the acquisition by the EDA of “any parcel within the
District”. If the EDA/City wants to use tax increment to acquire property outside of TIF
District 1-6, then the language in the TIF Plan must be modified. It is recommended that
the TIF Plan be modified to authorize acquisition by the EDA of any parcel within the
Central Monticello Redevelopment Project Area. This type of modification requires the
EDA/City to follow the same process used in originally establishing the TIF District,
including all notifications in the public hearing.
432924v2 MNI MN190-101 2
Modification (2) - Reallocation of budgeted increment within TIF District 1-6:
The use of tax increment for other land acquisition within the Project Area will also require
a modification to the budget in the TIF Plan. Tax increments can only be spent for the uses
and within the amounts listed in the approved budget. The EDA can complete an
administrative modification to move funding allocations between line items (for example,
to increase the funding for “Site Improvements”, and to reduce funding in the “Utilities”
line item - subject to previous expenses), but it cannot exceed the original overall TIF Plan
project budget without a formal modification (notifications and hearing required) of the
TIF Plan. The budget modification being proposed does not exceed the original overall
TIF Plan project budget, but rather moves funding allocations between line items. Please
see the attached table provided by Northland Strategies (Supporting Data item B).
Staff has proposed the above modifications in order to retain the maximum amount of
flexibility in future expenditures. The modifications allow for increment to be used for
land acquisitions throughout the Project Area (including potential acquisitions in the
downtown and for Fallon ROW) and to facilitate demolition, site grading, and utility or
other public improvements that might be needed to support a redevelopment project.
Modification process requirements are set by MN Statutes, Section 469.175, Subd. 4.
Administrative modifications of TIF districts do not require taxing jurisdiction notification
and a public hearing. As the EDA will recall, an administrative modification for TIF
District 1-5 was completed in 2012. In that modification, the EDA was reallocating
funding within the budget line items. It was not increasing budget authority, nor was the
reallocation for land acquisition purposes. Therefore, no formal modification with
accompanying hearings and notifications was required for TIF District 1-5. It should be
noted that if the EDA determines not to authorize the use of increment for additional land
acquisition by the EDA, the budget modification discussed above could be done
administratively.
It is important to note that the TIF District is required to be decertified by the EDA at the
end of 2013. The EDA may spend tax increment after decertification, but may not make
any further modifications to the TIF Plan.
If the EDA believes that staff’s recommendation for modification is appropriate, the
required action to begin the modification process is to request that the City Council call for
the required public hearing and to direct staff to work with Northland Securities and
Kennedy & Graven to prepare the appropriate notices and district budget information.
A full timeline of required steps in the modification process has been prepared by
Northland Securities and is included for reference.
A1. Budget Impact: There will be legal and consultant fees associated with TIF District 1-6
modification as proposed. The expenses will be coded to the administrative line item of
the district.
432924v2 MNI MN190-101 3
A2. Staff Workload Impact: Staff time has been and will continue to be spent in preparing
and reviewing documents related to the modification.
B. ALTERNATIVE ACTIONS
1. Motion to request that the City Council call for a public hearing on a Resolution for
Modification to the Tax Increment Financing Plan for Tax Increment Financing District
No. 1-6 and to direct staff to work with Kennedy & Graven and Northland Securities to
prepare required modification documentation.
2. Motion to table for further study or discussion.
C. STAFF RECOMMENDATION
Staff supports alternative 1. If the EDA wishes to utilize any of the available increment in
TIF District 1-6 for land acquisition in support of the accomplishment of the goals
identified in its 2013 Workplan and Embracing Downtown Plan, a formal modification of
the district is required. This is a lengthy process, and must be completed before
decertification of the TIF District on December 31. Accordingly, the first step is to begin
proper notification and hearing processes.
However, if the EDA believes that increment from TIF District 1-6 could be used solely to
fund site improvements or utility work in support of the downtown plan objectives, only an
administrative modification is required. A resolution for administrative modification could
be prepared and presented in November for adoption by the EDA and forwarded to the
City Council for ratification.
It should be noted that if the EDA were to utilize the increment from TIF District 1-6 for
funding of site improvements associated with either the CSAH 75/TH 25 or Fallon Avenue
project, any reimbursement of the funding to the EDA would still be subject to budget
requirements. In short, if the EDA wanted to use the reimbursed funds for land acquisition
in the future, a full modification prior to decertification would still be required.
Should the EDA move to approve Alternative 1, the request to call for a public hearing will
be placed on the City Council agenda for consideration on October 14th, 2013.
D. SUPPORTING DATA
A. TIF Management Plan District Summary
B. TIF 1-6 Proposed Preliminary Modification Budget
C. Preliminary Modification Schedule
D. Central Monticello Redevelopment District No. 1 Project Area
CityCouncilAgenda:10/14/13
1
5H.ConsiderationofrescindingCouncilactionadoptingOrdinance#583regardingthe
zoningmapamendmentforLot1,Block2,RiverviewSquare (NAC)
A.REFERENCEANDBACKGROUND:
AttheCouncilmeetingonSeptember23,2013,theCityCouncilconsideredarezoning
andComprehensivePlanamendmentapplicationfromIRETProperties.Because
inconsistencybetweentheComprehensivePlan’sLandUsemapandtheZoningmapcan
createsignificantproblemsforbothlandownersandtheCity,thesetwoactionswere
broughttotheCouncilinacombinedapplication.
However,duetoissuesintheStateStatutesthatcontrolhowtheseitemsarecarriedin
termsofvotecount,theCouncil’svotesonthetwoitemsendedinasplitbetweenzoning
andComprehensivePlandirection.TheCouncilfirsttookuptherezoningquestion,
voting3-2infavoroftherezoningordinance.Thevoteonthefirstdecisiontechnically
resultedinarezoningoftheproperty.Next,theCouncilconsideredtheComprehensive
Planamendment,againwith3votesaffirmative.Itwasunderstoodatthetimethatthis
resultedinadecisionagainsttheapplicant,astheComprehensivePlanamendment
requiresasuper-majorityvoteoftheCouncil.Threevoteswerenotadequatetoamend
theLandUsePlanontheseconddecision.
TheordinancerezoningthepropertyfromB-4toR-4isnoteffectiveuntilitispublished.
StaffisthereforerecommendingthattheCouncilrescinditsrezoningvotesothezoning
mapandLandUsePlanwillremainconsistentwitheachother.
Iftheactiontorescinddoesnotgetamajorityinfavor,theoriginalmotionandaction
stands.Staffwouldthenberequiredtopublishtherezoningordinance.Itshouldbe
notedthatpeopleleftthemeetingthateveningwiththeunderstandingthattheapplicant’s
proposalhadfailed;thus,adecisionthatresultsinadifferentoutcomemaybenefitby
furtherpublicnotice.
B.ALTERNATIVEACTIONS:
1.MotiontorescindCouncilactionadoptingOrdinanceNo.583,basedonfindings
thattheLandUsePlanforthearearemains“PlacestoShop,”andthatarezoning
toresidentialinthisareawouldbeinconsistentwiththeComprehensivePlan.
2.MotionnottorescindOrdinanceNo.583approvingtherezoningofLot1,Block2
RiverviewSquare,basedonfindingsthatthemultiplefamilyusesoftheproperty
areconsistentwiththelandusepatterninthearea,createanappropriatetransition
betweencommercialandlower-densityresidentialuses,andthatresidentialuseis
mostappropriateforthesiteinquestion.
CityCouncilAgenda:10/14/13
2
C.STAFFRECOMMENDATION:
BecauseconsistencybetweentheLandUsePlanandtheZoningOrdinanceisan
importantlandusemanagementtool,Staff,theCityAttorney,andPlanningConsultant
recommendthattheCouncilrescinditsactionasnotedinAlternative#1,resultingin
denialoftherezoning.Whilestaffsupportedthechangeinlanduseforthissite,it
shouldonlyproceedwithboththeComprehensivePlanandzoningordinanceinconcert.
Moreover,asnotedabove,allpartiesunderstoodCouncilactionattheSeptember23
meetingasresultinginadismissaloftheapplicant’sproposal.Assuch,aformal
rescissionoftherezoningatthistimewouldclarifythatresult,andleaveboththe
previouslanduseplandesignation(PlacestoShop)andzoning(B-4,RegionalBusiness)
inplace.
D.SUPPORTINGDATA:
OrdinanceNo.583
ORDINANCENO.583
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEREZONINGLOT1,BLOCK2,RIVERVIEWSQUAREADDITION
FROMB-4(REGIONALBUSINESSDISTRICT)TOR-4(MEDIUM-HIGHDENSITY
RESIDENCEDISTRICT)
PARCELNO.155-117-002010
THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS:
Section1.ThefollowinglotisherebyamendedtorezonefromB-4(RegionalBusiness)
DistricttoR-4(Medium-HighDensityResidence)District:
Lot1,Block2ofRiverViewSquareAddition,Cityof
Monticello,WrightCounty,Minnesota
Section2.TheOfficialZoningmapunderTitle10,Section3.1oftheZoningOrdinance
shallbeamendedaccordinglybyadoptionofOrdinance#583tobeapproved
bytheMonticelloCityCouncilonSeptember23,2013.
Section2.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits
passageandpublication.Revisionswillbemadeonlineafteradoptionby
Council.CopiesofthecompleteZoningOrdinanceareavailableonlineand
atMonticelloCityHalluponrequest.
ADOPTEDANDAPPROVEDFORPUBLICATIONBY theMonticelloCityCouncilthis
23rddayofSeptember,2013.
CITYOFMONTICELLO
_________________________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CityCouncilAgenda:10/14/13
1
5I.ConsiderationofapprovingsubmissionofaletterinsupportoftheI-94West
CorridorCoalition’srequestforinclusionofanI-94expansionprojectinthe
CorridorsofCommerceprogram (AS)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoconsiderapprovingthesubmissionofaletterofsupportfor
thephasedexpansionoftheI-94westcorridorundertheproposed“Corridorsof
Commerce”fundinglegislation.Effortstogeneratesupportfortheexpansionunderthis
pieceoflegislationarebeingspearheadedbytheI-94WestCorridorCoalition.TheCity
ofMonticelloisacurrentmemberoftheCoalition.
Industrial&EconomicDevelopmentCommitteememberWayneElamprovidedan
updateontheCoalition’seffortstogenerateawarenessandsupportfortheexpansionof
I-94tosixlanesattheIEDC’sOctobermeeting.Mr.Elamindicatedthatbasedonthe
discussionsatrecentI-94CorridorCoalitionevents,thereseemstobesupportfromthe
Governor’soffice,theCommissionerofTransportation,andlocallegislatorsonfunding
thesix-laneI-94westexpansionproject.Inparticular,thereisstatedsupportforfunding
thefirstphaseofthework,fromTH101inRogerstoTH241inSt.Michael,throughthe
2014legislativesessionandthe“CorridorsofCommerce”program.
I-94CoalitionChairSteveBothasprovidedI-94Coalitionmemberswithinformationon
supportingthisproject.Inparticular,Mr.BotisrequestingthatI-94Coalitionmembers
supplyaletterofsupporttoMnDOTCommissionerCharlieZelleregardingthe
expansionandthelarger“CorridorsofCommerce”program.Membercitiesandother
stakeholdersarealsoencouragedcontactlegislatorsregardingapushforthisprojectas
notedinMr.Bot’semail.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:Minorstafftimewasspentinresearchingandpreparing
thisrequestforCouncil.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovesubmissionofaletterinsupportoftheI-94WestCorridor
Coalition’srequestforinclusionofanI-94expansionprojectintheCorridorsof
Commerceprogram.
2.MotiontodenysubmissionofaletterinsupportoftheI-94WestCorridor
Coalition’srequestforinclusionofanI-94expansionprojectintheCorridorsof
Commerceprogram.
CityCouncilAgenda:10/14/13
2
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Continuedsupportforthephasedexpansionofthe
I-94corridorisanimportanteconomicdevelopmentconsiderationfortheCity.The
bulletedtalkingpointsprovidedbytheCorridorCoalitionprovidefurtherdetailonthe
importanceofthiscorridortotheregion’seconomicvitality.
D.SUPPORTINGDATA:
A.DraftLetterofSupport
B.I-94WestCorridorCoalitionEmailInformation
MonticelloCityHall,505WalnutStreet,Suite1,MonticelloMN55362–763.295.2711
October14,2013
CommissionerCharlesZelle
MinnesotaDepartmentofTransportation
395JohnIrelandBlvd
St.Paul,MN55155-1899
DearCommissionerZelle,
AsamemberoftheI-94WestCorridorCoalition,theCityofMonticelloisdedicatedtoensuring
thatcapacityexpansionoccursalongInterstate94,westoftheTwinCities.Ourresidentsand
businesseshavesufferedphysical,emotional,andfinanciallossesduetothecongestionand
safetyissuescausedbythecurrentlackofcapacityonI-94.TheCityofMonticello,alongwith
theI-94WestCorridorCoalitionmembers,stronglyrecommendstheI-94capacityexpansion
projectbetweenHighway101andHighway241beincludedintheCorridorsofCommerce
Program.
MnDOTconductedextensivestudiesandproducedseveralplans,includingtheI-94
InterregionalCorridorPlan(2002),theCentralMinnesotaRegionalFreightStudy(2011),and
the2028StatewideHighwayInvestmentPlan(2009)thatallidentifyperformance-based
expansionneedsfortheInterstate94WestCorridor.Additionally,theFederalHighway
Administration(FHWA)identifiedtheInterstate94WestCorridoras“highlycongested”from
theTwinCitiestoSt.Cloud,withhighfreightcongestionlevelsforecastedtoextendtoNorth
Dakotabytheyear2040.
Interstate94fromHighway101nearRogerstoHighway23inSt.Cloudhasbeenrecognizedas
themostcongestedspanofinterstateinallofMinnesota.Whilerepresentingonly1.6%of
MnDOT’sInterregionalCorridorSystem,thisstretchmakesup40%ofthesystem’scongestion.
FromtheFishLakeInterchangetoTrunkHighway241,crashrateandseverityaredoublethatof
thestateaverage.ThisparticularstretchofI-94isreducedtotwolaneswestoftheHighway101
interchange,causingabottlenecksituation,whichisexacerbatedbyhightrafficvolume.
I-94isalreadyasignificantsourceofcongestionandisthebusiestfreightcorridorinGreater
Minnesota.Thecongestionhowever,willonlyworsenasCentralMinnesotaexperiencesstate-
leadingpopulationgrowthandNorthDakotacontinuesitsenergyboom.Theonlywayto
improvecommerce,safetyissues,andtrafficdelaysonI-94isthroughcapacityexpansion.The
citizensandbusinessesthatrelyonI-94fortravelandcommercearedesperateforasolutionto
MonticelloCityHall,505WalnutStreet,Suite1,MonticelloMN55362–763.295.2711
thecurrentproblems.PleaseuseaportiontheavailablefundingdesignatedthroughtheCorridors
ofCommerceprogramtobegintorectifythecapacityandsafetyissuesalongtheI-94West
Corridor.
Sincerely,
MayorClintHerbst
CityofMonticello
1
Angela Schumann
From:Wayne Elam <welam@commrealtysolutions.com>
Sent:Tuesday, October 01, 2013 11:28 AM
To:Bill Tapper; Clint Herbst Outside; Dan Olson; Dick Van Allen; Don Roberts; OutsideGlen
Posusta; Jim Johnson; Joni Pawelk; Luke Dahlheimer; Marcy Anderson; Mary Barger; Patrick
Thompson; Rich Harris; Tara Thurber; Tim O'Connor; Wayne Elam; Zona Gutzwiller
Cc:Angela Schumann
Subject:FW: Urgent Action - Corridors of Commerce Comments Needed!
Attachments:CofC Cities Letter 9.24.13.docx
10/1/13
Everyone;
Below is the email concerning the I-94 Coalition and the Corridors of Commerce.
Please take time to advocate for the project through the Corridors of Commerce link below.
Thanks!
Wayne
From: Steven Bot [mailto:sbot@ci.st‐michael.mn.us]
Sent: Monday, September 30, 2013 1:54 PM
To: virgil.hawkins@co.wright.mn.us; Chad.Hausmann@co.wright.mn.us; LJohnson@ci.otsego.mn.us; ronw@haa‐
inc.com; Steve Stahmer; BWeiss@wsbeng.com; bobderus@gmail.com; svergin@clearwatercity.com;
Jeff.Oneill@ci.monticello.mn.us; anafstad@ci.albertville.mn.us
Cc: michael.potter@co.wright.mn.us; Mark.Daleiden@co.wright.mn.us; patrick.sawatzke@co.wright.mn.us; Council;
Jillian.hendrickson@ymail.com; Wayne Elam; jim.berge@kingsolutionsglobal.com; RBaack@i94westchamber.org; Carl
Kuhl; Brian.Stumpf@ci.monticello.mn.us; Diana Berning; mweigle@ci.st‐michael.mn.us; mareck@stcloudapo.org
Subject: FW: Urgent Action ‐ Corridors of Commerce Comments Needed!
Hello Fellow I‐94 County and City Administrators and Engineers,
I am excited to report that last week was another great week for the I‐94 coalition with a good Town Hall Meeting in St.
Cloud with the MnDOT Commissioner, Charlie Zelle on Wednesday. Some people were heard leaving the meeting saying
“I didn’t know this was going to be an I‐94 meeting” so I say keep up the good work as our voices are being heard. I also
know that MnDOT District 3 is currently working on preliminary design and is hiring a Consultant (SRF) to model the
potential expansion improvements from TH 101 to TH 241. From what I’m told, this modeling represents a positive
compromise between MnDOT Metro, District 3, and FHWA to actually look at engineering and data instead of just metro
(met council) policy which doesn’t envision funding or facilitating any improvements to our area of 94 for the next 20+
2
years. This potential project would also help eliminate many of the Metro/Met Council policy issues and remaining
westbound projects would all be in District 3 where our area is more of a priority than in the metro.
We need to keep up the pressure as we appear very close to getting our first phase of a I‐94 Expansion Project funded
from TH 101 in Rogers to TH 241 in St. Michael in this first round or “downpayment” as the MnDOT Commissioner calls
it, of the new Corridors of Commerce Program. If successful, we feel this will possibly lead to more funding for the
program and more projects/phases of I‐94 improvements in the near future (i.e. not in 20+ years).
Below and attached are some sample talking points and a sample letter. We’d like every one of you and your
organizations to send input to the people who will make the decisions on what projects are in and what projects are out
of this funded program. Please make sure you, your organization, and any interested residents or businesses in your
community e‐mail their thoughts (feel free to plagiarize any of our points below and attached) and support for the I‐94
project from TH 101 to TH 241 to corridorsofcommerce.dot@state.mn.us and feel free to copy the MnDOT
Commissioner, Charlie Zelle at Charlie.Zelle@state.mn.us We need this input before October 16th as that is MnDOT’s
deadline to receive comments on the program’s proposed projects. Thanks for your continued help and for your
anticipated submittal of support to MnDOT.
Steve Bot
I‐94 Coalition Chair
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MnDOT Requests Public Comments for
Corridors of Commerce Program
September 24, 2013
Thank you for your continued membership in the I-94
Coalition.
Urge MnDOT to 'Green Light' I-
94 before October 16th
MnDOT is seeking public comments on projects to be
funded by the Corridors of Commerce Program.
We urge you to contact MnDOT in support I-94
capacity expansion between Highway 101 and
Highway 241.
Submit suggestions online, by email or phone: Matt
Shands 651-3664893
Projects will be evaluated on six key criteria all of
which I-94 meets and exceeds:
Join Our Mailing List
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3
Return on Investment:
I-94 is one of the most congested roadways in
the Interregional Corridor System.
40% of the congestion on the Interregional
Corridor occurs on a 50 mile stretch between
Highway 101 in Rogers and Highway 23 in St.
Cloud.
Improvements to Traffic Safety
The crash and severity rate is significantly
higher than the state average. Many accident
victims require helicopter evacuation due to
the congestion of the roadway.
I-94 is the main evacuation route for the
Monticello Nuclear Plant, yet it cannot even
handle traffic demands during normal,
everyday situations.
The National Guard uses alternate routes to
avoid I-94 traffic delays also putting undue
stress on local road systems.
Improvement to Freight Movement
Serving as both the primary link to St. Cloud
and the only freight corridor to North Dakota,
I-94 is a vital economic artery for the Upper
Midwest.
GNP Company, makers of Gold n' Plump
Chicken, estimates that it loses $250,000
annually due to traffic delays on Interstate 94.
Spee Dee Delivery estimates that it loses
$200,000 annually in traffic delays on I-94.
King Solutions has been forced to adjust their
delivery schedules to avoid delays and financial
losses due to congestion on I-94.
Connections to Regional Trade Centers
I-94 serves thousands of consumers on their
way to both the Albertville Outlet Mall and St.
Cloud.
Thousands of vacationers and cabin owners
travel to the lake country via I-94 every
summer weekend; most structure their
weekend plans to avoid delays and backups on
I-94.
Community Support
Businesses and political leaders in local
communities have united in an effort to expand
I-94 capacity.
Individuals are actively submitting how I-94
congestion affects their daily lives to the
greenlight94.com website.
Project Readiness
Preliminary steps to make the I-94 project a
reality have been taken; the right of way
between Highway 101 and Highway 241 is
under the control of MnDOT, and the
environmental impact statements have already
been completed. The I-94 project is ready for
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The I-94
Coalition has a
new website!
As a part of the Green Light
94 awareness campaign,
the I-94 Coalition has
revamped its website to
cater to user input and
interaction.
A large part of the Green
Light 94 campaign is to
capture commuter and
business stories about how
I-94 congestion affects them
on a day to day basis.
In addition to collecting
JamGrams, the Green Light
94 campaign is focused on
driving social media
participation from local
residents and stakeholders.
Visit the website at
greenlight94.com
Like the I-94 Coalition on
Facebook or Follow the I-94
Coalition on Twitter!
4
construction and could be added to the
construction schedule as soon as funding is in
place.
As stated above, project suggestions and comments
can be made at:
www.mndot.gov/corridorsofcommerce
or email:
corridorsofcommerce.dot@state.mn.us
or call:
Matt Shands at 651-366-4893
About the I-94 Coalition
The Minnesota I-94 West Corridor Coalition is a coalition of
dedicated local governments, private businesses, local
Chambers of Commerce and other stakeholders affected by
the transportation challenges facing Minnesota.
Check out our Facebook and Twitter Pages!
Forward email
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CityCouncilAgenda:10/14/2013
1
5J.ConsiderationofadoptingResolution#2013-086providingfortheissuanceandsale
ofapproximately$3,000,000inGeneralObligationWastewaterTreatmentBonds,
Series2013B (WO)
A.REFERENCEANDBACKGROUND:
OnSeptember24,2012,thecounciladoptedResolution#2012-080declaringitsintentto
reimburseitselffrombondproceedsforexpendituresrelatedtoimprovementstothe
city’swastewatertreatmentsystem.
SinceSeptember2012,thecouncilhasawardedvariousprojectsrelatedwastewater
treatmentsystemimprovementstotaling$2.7million.Otheritemsincludedinthe
reimbursementresolutionhaveyettobeaddressedbutarenotexpectedtoexceedthe$3
millionbondissue,whichincludesapproximately$70,000forissuancecostsand
underwriterfees.Therearenoarbitrageorspenddownrequirementsfor2013because
thetotaldebtissuedbythecityfor2013willbelessthan$5million.Includingthe
proposedsale,thetotalfor2013willbe$3.5million(April2013capitalequipment
certificatestotaled$500,000).Proceedsexceedingthecostsofimprovementswillbeused
fordebtservice.
Sincethetotaldebtissuedfor2013wouldbelessthan$10million,thewastewater
treatmentbondswillbebankqualified.Banksareallowedtopurchaseupto$10million
inbondsfromasingleissuerinagivenyear.Banksalsogetataxbreakontheinterest
frommunicipalbonds.Thetaxexemptionallowsbankstobidmoreforthebonds,
resultinginlowernetinterestcosts.
InterestratesincreasedratherdramaticallyrecentlybecauseofconcernovertheFederal
Reserve’splantotaperitsbondbuyingprogram.Anxiety,causedbythetaper,has
subsidedsomewhatlatelyandinterestrateshavesettledoverthelastseveralweeks.The
impactofthegovernmentshutdownisindeterminable.However,iftreasuriesbecomea
lessdesirableinvestment,thiscouldbepositiveformunicipalbonds.
Currently,thecityanticipatesthefinalsettlementrelatedtoitstelecommunicationsdebt
willoccurinthesecondquarterof2014.However,thisisn’tassured.Finally,thecitycan
issuethesettlementbondsin2014andstillhaveroomunderthebankqualifiedamount
forissuanceofdebtrelatedtootherprojects(FallonOverpass,etc.).Inotherwords,the
2013bondsaleprovidesformoreflexibilityinfinancingtheneedsofotherprojects
(FallonOverpass,etc.)andmitigatestheimpactoftheFederalReservestoppingor
taperingitsbondbuyingeffort.
Thisissueisstructuredsothatratesarenotrequiredtobesetataleveltocoverdebt
servicepayments.Thisallowsthecitytouseamixfinancingsourcestomeetdebtservice
needs.Currentratesdocoverthedebtservicecostsrelatedtothisissue,butfuturerate
adjustmentsmaybeneededtomeetoperatingrequirements.Thisissuedoesnot count
againstthecity’slegaldebtlimit;thelegaldebtmarginatDecember31,2012was
approximately$32.8million.
CityCouncilAgenda:10/14/2013
2
A1.BudgetImpact:Thecitywillbereimbursedbydebtproceedsforpastand
futureexpenditures.
A2.StaffWorkloadImpact:Moderateshort-term.Staffhastocoordinatethe
issuancewithNorthland.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-086providingfortheissuanceandsaleof
approximately$3,000,000inGeneralObligationWastewaterTreatmentBonds,
Series2013B.
2.MotiontoadoptResolution#2013-086providingfortheissuanceandsaleof
approximately$____________inGeneralObligationWastewaterTreatment
Bonds,Series2013B.
3.MotiontonotadoptResolution#2013-086atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
A.Resolution#2013-086
B.ReimbursementResolution#2012-080
C.Ten-yearTreasuryNoteGraph
D.FinancePlanSummary
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-086
PROVIDINGFORTHEISSUANCEANDSALEOFAPPROXIMATELY$3,000,000
GENERALOBLIGATIONWASTEWATERTREATMENT
BONDS,SERIES2013B
ExtractofMinutesofMeeting
oftheCityCounciloftheCity
ofMonticello,WrightCounty,Minnesota
PursuanttoduecallandnoticethereofaregularmeetingoftheCityCounciloftheCity
ofMonticello,WrightCounty,Minnesota,washeldattheCityHallintheCityonMonday,
October14,2013,commencingat7:00P.M.
ThefollowingmembersoftheCouncilwerepresent:
andthefollowingwereabsent:
*********
ThefollowingresolutionwaspresentedbyCouncilmember____________whomoved
itsadoption:
RESOLUTIONNO.2013-086
PROVIDINGFORTHEISSUANCEANDSALEOF
APPROXIMATELY$3,000,000GENERALOBLIGATIONWASTEWATERTREATMENT
BONDS,SERIES2013B
BEITRESOLVEDBytheCityCounciloftheCityofMonticello,WrightCounty,
Minnesota(the“City”)asfollows:
432829v1MNIMN190-143 2
1.Background.Itisherebydeterminedthat:
(a)theCityengineerhasrecommendedtheconstructionofvarious
improvementstotheCity’swastewatertreatmentfacility(the“Project”);
(b)theCityisauthorizedbyMinnesotaStatutes,Chapters115,444and475
(the“Act”)toissueandsellitsgeneralobligationbondstofinanceimprovementstothe
City’swastewatertreatmentfacility.
(c)itisnecessaryandexpedienttothesoundfinancialmanagementofthe
affairsoftheCitytoissueapproximately$3,000,000GeneralObligationWastewater
TreatmentBonds,Series2013B(the“Bonds”)pursuanttotheActtoprovidefinancing
fortheProject.
2.SaleAuthorized.InordertoprovidefinancingfortheProject,theCitywill
thereforeissueandselltheBondsintheapproximateamountof$3,000,000.TheBondswillbe
issued,soldanddeliveredinaccordancewiththetermsofthefollowingNoticeofSale:
(Theremainderofthispageisintentionallyleftblank.)
432829v1MNIMN190-143 3
NOTICEOFSALE
$3,000,000*
GENERALOBLIGATIONWASTEWATERTREATMENTBONDS,SERIES2013B
CITYOFMONTICELLO,MINNESOTA
(Book-EntryOnly)
NOTICEISHEREBYGIVENthattheseBondswillbeofferedforsaleaccordingtothe
followingterms:
TIMEANDPLACE:
ProposalswillbeopenedbytheCity’sFinanceDirector,ordesignee,onTuesday,November12,
2013,at10:30A.M.,CT,attheofficesofNorthlandSecurities,Inc.,45South7thStreet,Suite
2000,Minneapolis,Minnesota55402.ConsiderationoftheProposalsforawardofthesalewill
bebytheCityCouncilatitsmeetingattheCityOfficesbeginningTuesday,November12,2013,
at7:00P.M.,CT.
SUBMISSIONOFPROPOSALS
Proposalsmaybe:
a)submittedtotheofficeofNorthlandSecurities,Inc.,
b)faxedtoNorthlandSecurities,Inc.at612-851-5918,
c)forproposalssubmittedpriortothesale,thefinalpriceandcouponratesmaybesubmitted
toNorthlandSecurities,Inc.bytelephoneat612-851-5900or612-851-4920,or
d)submittedelectronically.
NoticeisherebygiventhatelectronicproposalswillbereceivedviaPARITY™,oritssuccessor,
inthemannerdescribedbelow,until10:30A.M.,CT,onTuesday,November12,2013.
ProposalsmaybesubmittedelectronicallyviaPARITY™oritssuccessor,pursuanttothisNotice
until10:30A.M.,CT,butnoProposalwillbereceivedafterthetimeforreceivingProposals
specifiedabove.TotheextentanyinstructionsordirectionssetforthinPARITY™,orits
successor,conflictwiththisNotice,thetermsofthisNoticeshallcontrol.Forfurtherinformation
aboutPARITY™,oritssuccessor,potentialbiddersmaycontactNorthlandSecurities,Inc.ori-
Dealat1359Broadway,2nd floor,NewYork,NY10018,telephone212-849-5021.
NeithertheCitynorNorthlandSecurities,Inc.assumesanyliabilityifthereisamalfunctionof
PARITY™oritssuccessor.AllbiddersareadvisedthateachProposalshallbedeemedtoconstitute
acontractbetweenthebidderandtheCitytopurchasetheBondsregardlessofthemannerin
whichtheProposalissubmitted.
*TheCityreservestherighttoincreaseordecreasetheprincipalamountoftheBonds.Anysuchincreaseordecreasewillbe
madeinmultiplesof$5,000andmaybemadeinanymaturity.Ifanymaturityisadjusted,thepurchasepricewillalsobe
adjustedtomaintainthesamegrossspread.
432829v1MNIMN190-143 4
BOOK-ENTRYSYSTEM
TheBondswillbeissuedbymeansofabook-entrysystemwithnophysicaldistributionofbond
certificatesmadetothepublic.TheBondswillbeissuedinfullyregisteredformandonebond
certificate,representingtheaggregateprincipalamountoftheBondsmaturingineachyear,willbe
registeredinthenameofCede&Co.asnomineeofDepositoryTrustCompany(“DTC”),New
York,NewYork,whichwillactassecuritiesdepositoryoftheBonds.
IndividualpurchasesoftheBondsmaybemadeintheprincipalamountof$5,000orany
multiplethereofofasinglematuritythroughbookentriesmadeonthebooksandrecordsofDTC
anditsparticipants.PrincipalandinterestarepayablebytheCitythroughU.S.BankNational
Association,St.Paul,Minnesota(the“PayingAgent/Registrar”),toDTC,oritsnomineeas
registeredowneroftheBonds.Transferofprincipalandinterestpaymentstoparticipantsof
DTCwillbetheresponsibilityofDTC;transferofprincipalandinterestpaymentstobeneficial
ownersbyparticipantswillbetheresponsibilityofsuchparticipantsandothernomineesof
beneficialowners.Thesuccessfulbidder,asaconditionofdeliveryoftheBonds,willbe
requiredtodepositthebondcertificateswithDTC.TheCitywillpayreasonableandcustomary
chargesfortheservicesofthePayingAgent/Registrar.
DATEOFORIGINALISSUEOFBONDS
December1,2013
AUTHORITY/PURPOSE/SECURITY
TheBondsarebeingissuedpursuanttoMinnesotaStatutes,Chapters115.46,444and475,as
amended.ProceedswillbeusedtofinanceimprovementstotheCity’swastewatertreatment
facilityandtopaythecostsofissuingtheBonds.TheBondsarepayablefromnetrevenuesof
theCity’ssewerutilitysystem.ThefullfaithandcreditoftheCityispledgedtotheirpayment
andtheCityhasvalidlyobligateditselftolevyadvaloremtaxesintheeventofanydeficiencyin
thedebtserviceaccountestablishedforthisissue.Inaddition,theCityhascovenantedand
obligateditselftobeboundbytheprovisionsofMinnesotaStatutes,Section446A.086(the
“CreditEnhancementAct”),whichprovidesforpaymentbytheStateofMinnesota,intheevent
ofapotentialdefaultofcertaincityandcountydebtobligations,ofprincipalandinterestonthe
Bondswhendue.
INTERESTPAYMENTS
InterestisduesemiannuallyoneachJune1andDecember1,commencingDecember1,2014,to
registeredownersoftheBondsappearingofrecordintheBondRegisterasofthecloseofbusiness
onthefifteenthday(whetherornotabusinessday)ofthecalendarmonthprecedingsuchinterest
paymentdate.
432829v1MNIMN190-143 5
MATURITIES
PrincipalisdueannuallyonDecember1,inclusive,ineachoftheyearsandamountsasfollows:
Year Amount Year Amount Year Amount
2014$180,0002019$185,0002024$210,000
2015180,0002020190,0002025215,000
2016180,0002021195,0002026225,000
2017180,0002022200,0002027230,000
2018185,0002023205,0002028240,000
ProposalsfortheBondsmaycontainamaturityscheduleprovidingforanycombinationofserial
bondsandtermbonds,subjecttomandatoryredemption,solongastheamountofprincipal
maturingorsubjecttomandatoryredemptionineachyearconformstothematurityscheduleset
forthabove.
INTERESTRATES
Allratesmustbeinintegralmultiplesof1/20thor1/8thof1%.Ratesmustbeinlevelor
ascendingorder.AllBondsofthesamematuritymustbearasingleuniformratefromdateof
issuetomaturity.
ADJUSTMENTSTOPRINCIPALAMOUNTAFTERPROPOSALS
TheCityreservestherighttoincreaseordecreasetheprincipalamountoftheBonds.Anysuch
increaseordecreasewillbemadeinmultiplesof$5,000andmaybemadeinanymaturity.If
anymaturityisadjusted,thepurchasepricewillalsobeadjustedtomaintainthesamegross
spread.Suchadjustmentsshallbemadepromptlyafterthesaleandpriortotheawardof
ProposalsbytheCityandshallbeatthesolediscretionoftheCity.Thesuccessfulbiddermay
notwithdrawormodifyitsProposaloncesubmittedtotheCityforanyreason,includingpost-
saleadjustment.Anyadjustmentshallbeconclusiveandshallbebindinguponthesuccessful
bidder.
OPTIONALREDEMPTION
BondsmaturingonDecember1,2022through2028aresubjecttoredemptionandprepaymentat
theoptionoftheCityonDecember1,2021andanydatethereafter,atapriceofparplusaccrued
interest.RedemptionmaybeinwholeorinpartoftheBondssubjecttoprepayment.Ifredemption
isinpart,thematuritiesandprincipalamountswithineachmaturitytoberedeemedshallbe
determinedbytheCityandifonlypartoftheBondshavingacommonmaturitydatearecalledfor
prepayment,thespecificBondstobeprepaidshallbechosenbylotbytheBondRegistrar.
432829v1MNIMN190-143 6
CUSIPNUMBERS
IftheBondsqualifyforassignmentofCUSIPnumberssuchnumberswillbeprintedontheBonds,
butneitherthefailuretoprintsuchnumbersonanyBondnoranyerrorwithrespecttheretoshall
constitutecauseforafailureorrefusalbythesuccessfulbidderthereoftoacceptdeliveryofand
payfortheBondsinaccordancewithtermsofthepurchasecontract.TheCUSIPServiceBureau
chargefortheassignmentofCUSIPidentificationnumbersshallbepaidbythesuccessfulbidder.
DELIVERY
DeliveryoftheBondswillbewithinfortydaysafteraward,subjecttoanapprovinglegal
opinionbyKennedy&Graven,Chartered,BondCounsel.Thelegalopinionwillbepaidbythe
CityanddeliverywillbeanywhereinthecontinentalUnitedStateswithoutcosttothesuccessful
bidderatDTC.
TYPEOFPROPOSAL
Proposalsofnotlessthan$2,962,500(98.75%)andaccruedinterestontheprincipalsumof
$3,000,000mustbefiledwiththeundersignedpriortothetimeofsale.Proposalsmustbe
unconditionalexceptastolegality.ProposalsfortheBondsshouldbedeliveredtoNorthland
Securities,Inc.andaddressedto:
WayneOberg,FinanceDirector
MonticelloCityHall
505WalnutStreet
Monticello,Minnesota55362
Agoodfaithdeposit(the“Deposit”)intheamountof$60,000intheformofafederalwire
transfer(payabletotheorderoftheCity)isonlyrequiredfromtheapparentwinningbidder,and
mustbereceivedwithintwohoursafterthetimestatedforthereceiptofProposals.The
apparentwinningbidderwillreceivenotificationofthewireinstructionsfromtheFinancial
Advisorpromptlyafterthesale.IftheDepositisnotreceivedfromtheapparentwinningbidder
inthetimeallotted,theCitymaychoosetorejecttheirProposalandthenproceedtoofferthe
Bondstothenextlowestbidderbasedonthetermsoftheiroriginalproposal,solongassaid
bidderwiresfundsfortheDepositamountwithintwohoursofsaidoffer.
TheCitywillretaintheDepositofthesuccessfulbidder,theamountofwhichwillbedeductedat
settlementandnointerestwillaccruetothesuccessfulbidder.Intheeventthesuccessfulbidder
failstocomplywiththeacceptedProposal,saidamountwillberetainedbytheCity.NoProposal
canbewithdrawnafterthetimesetforreceivingProposalsunlessthemeetingoftheCity
scheduledforawardoftheBondsisadjourned,recessed,orcontinuedtoanotherdatewithout
awardoftheBondshavingbeenmade.
432829v1MNIMN190-143 7
AWARD
TheBondswillbeawardedonthebasisofthelowestinterestratetobedeterminedonatrue
interestcost(TIC)basis.TheCity’scomputationoftheinterestrateofeachProposal,in
accordancewithcustomarypractice,willbecontrolling.Intheeventofatie,thesaleoftheBonds
willbeawardedbylot.TheCitywillreservetherightto:(i)waivenon-substantiveinformalitiesof
anyProposalorofmattersrelatingtothereceiptofProposalsandawardoftheBonds,(ii)rejectall
Proposalswithoutcause,and(iii)rejectanyProposalwhichtheCitydeterminestohavefailedto
complywiththetermsherein.
INFORMATIONFROMSUCCESSFULBIDDER
Thesuccessfulbidderwillberequiredtoprovide,inatimelymanner,certaininformationrelating
totheinitialofferingpriceoftheBondsnecessarytocomputetheyieldontheBondspursuantto
theprovisionsoftheInternalRevenueCodeof1986,asamended.
OFFICIALSTATEMENT
ByawardingtheBondstoanyunderwriterorunderwritingsyndicatesubmittingaProposal
therefor,theCityagreesthat,nomorethansevenbusinessdaysafterthedateofsuchaward,it
shallprovidetotheseniormanagingunderwriterofthesyndicatetowhichtheBondsare
awarded,theFinalOfficialStatementinanelectronicformatasprescribedbytheMunicipal
SecuritiesRulemakingBoard(MSRB).
FULLCONTINUINGDISCLOSURECERTIFICATE
TheCitywillcovenantintheresolutionawardingthesaleoftheBondsandinaContinuing
DisclosureCertificatetoprovide,orcausetobeprovided,annualfinancialinformation,including
auditedfinancialstatementsoftheCity,andnoticesofcertainmaterialevents,asrequiredbySEC
Rule15c2-12.
BANKQUALIFICATION
TheCitywilldesignatetheBondsasqualifiedtax-exemptobligationsforpurposesofSection
265(b)(3)oftheInternalRevenueCodeof1986,asamended.
BONDINSURANCEATUNDERWRITER’SOPTION
IftheBondsqualifyforissuanceofanypolicyofmunicipalbondinsuranceorcommitment
thereforattheoptionofthesuccessfulbidder,thepurchaseofanysuchinsurancepolicyorthe
issuanceofanysuchcommitmentshallbeatthesoleoptionandexpenseofthesuccessfulbidder
oftheBonds.AnyincreaseinthecostsofissuanceoftheBondsresultingfromsuchpurchaseof
insuranceshallbepaidbythesuccessfulbidder,exceptthat,iftheCityhasrequestedand
receivedaratingontheBondsfromaratingagency,theCitywillpaythatratingfee.Anyother
432829v1MNIMN190-143 8
ratingagencyfeesshallbetheresponsibilityofthesuccessfulbidder.Failureofthemunicipal
bondinsurertoissuethepolicyaftertheBondshavebeenawardedtothesuccessfulbiddershall
notconstitutecauseforfailureorrefusalbythesuccessfulbiddertoacceptdeliveryonthe
Bonds.
TheCityreservestherighttorejectanyandallProposals,towaiveinformalitiesandtoadjourn
thesale.
Dated:October14,2013BYORDEROFTHEMONTICELLO
CITYCOUNCIL
/s/WayneOberg
FinanceDirector
Additionalinformationmaybeobtainedfrom:
NorthlandSecurities,Inc.
45South7th Street,Suite2000
Minneapolis,Minnesota55402
TelephoneNo.:612-851-5900
432829v1MNIMN190-143 9
3.AuthorityofFinancialAdvisor.NorthlandSecurities,Inc.isauthorizedand
directedtonegotiatetheBondsinaccordancewiththeforegoingNoticeofSale.TheCity
Councilwillmeetat7:00P.M.onTuesday,November12,2013,toconsiderproposalsonthe
BondsandtakeanyotherappropriateactionwithrespecttotheBonds.
4.AuthorityofBondCounsel.ThelawfirmofKennedy&Graven,Chartered,as
bondcounselfortheCity,isauthorizedtoactasbondcounselandtoassistinthepreparation
andreviewofnecessarydocuments,certificatesandinstrumentsrelatingtotheBonds.The
officers,employeesandagentsoftheCityareherebyauthorizedtoassistKennedy&Graven,
Charteredinthepreparationofsuchdocuments,certificates,andinstruments.
5.Covenants.IntheresolutionawardingthesaleofthebondstheCityCouncilwill
setforththecovenantsandundertakingsrequiredbytheAct.
6.OfficialStatement.InconnectionwiththesaleoftheBonds,theofficersor
employeesoftheCityareauthorizedanddirectedtocooperatewithNorthlandSecurities,Inc.
andparticipateinthepreparationofanofficialstatementfortheBondsandtoexecuteand
deliveritonbehalfoftheCityuponitscompletion.
7.StateCreditEnhancement.IntheresolutionawardingthesaleoftheBondsthe
CitywillcovenantandobligateitselftobeboundbytheprovisionsofMinnesotaStatutes,
Section446A.086,whichprovidesforaguaranteebytheStateofMinnesota,actingthroughthe
MinnesotaPublicFacilitiesAuthority(the“Authority”)ofanydeficiencyofdebtservice
paymentsontheBonds.TheCityCouncilauthorizesanddirectstheMayorandtheCity
AdministratortoexecuteaCreditEnhancementProgramAgreementwiththeAuthority,in
substantiallytheformonfilewiththeCity,whichprovidesforthetermsoftheguaranteeand
CityrepaymentofanydeficienciesontheBondspaidforbytheStateofMinnesota,acting
throughtheAuthority.TheCityCounciladditionallyauthorizespaymentofthe$500application
feetotheAuthority.
(Theremainderofthispageisintentionallyleftblank.)
432829v1MNIMN190-143 10
Themotionfortheadoptionoftheforegoingresolutionwasdulysecondedby
Councilmember_____________,anduponvotebeingtakenthereonthefollowingmembers
votedinfavorofthemotion:
andthefollowingvotedagainst:
whereupontheresolutionwasdeclareddulypassedandadopted.
432829v1MNIMN190-143
STATEOFMINNESOTA)
)
COUNTYOFWRIGHT)
)
CITYOFMONTICELLO)
I,theundersigned,beingthedulyqualifiedandactingCityAdministratoroftheCityof
Monticello,Minnesota,herebycertifythatIhavecarefullycomparedtheattachedandforegoing
extractofminutesofaregularmeetingoftheCityCounciloftheCityheldonTuesday,October
14,2013,withtheoriginalminutesonfileinmyofficeandtheextractisafull,trueandcorrect
copyoftheminutes,insofarastheyrelatetotheissuanceandsaleofapproximately$3,000,000
GeneralObligationWastewaterTreatmentBonds,Series2013BoftheCity.
WITNESSMyhandasCityAdministratorandthecorporatesealoftheCitythis____
dayofOctober,2013.
CityAdministrator
CityofMonticello,Minnesota
(SEAL)
Ten-yearTreasuryNote
Source:WallStreetJournal
BONDS,RATES&CREDITMARKETSOVERVIEW
3:23p.m.EDT10/09/13Treasurys
Price
Chg
Yield
(%)
1-MonthBill 1/32 0.281
3-MonthBill -0/32 0.046
6-MonthBill -0/32 0.084
1-YearNote 0/32 0.145
2-YearNote 1/32 0.365
3-YearNote 1/32 0.696
5-YearNote 1/32 1.422
7-YearNote -2/32 2.053
10-YearNote -7/32 2.662
30-YearBond -19/32 3.727
*atclose
SeeFullDailyClosingPrices
Futures Last Change
2-YearNote 110'02.5 0'02.0
10-YearNote 126'07.0-0'01.5
10YearNoteYield SeeFullInteractiveChart
10-YrNoteYield Comparewith:
Period:1D |1WK |3M |6M |1Y |2Y |5Y Custom
FOR
CITY OF MONTICELLO,MINNESOTA
$3,000,000
GENERAL OBLIGATION WASTEWATER TREATMENT
BONDS,SERIES 2013B
45South7th Street
Suite2000
Minneapolis,MN55402
612-851-5900800-851-2920
October14,2013
FINANCE PLAN SUMMARY
Page2
CCiittyy ooff MMoonnttiicceelllloo,,MMiinnnneessoottaa
$$33,,000000,,000000
GGeenneerraall OObblliiggaattiioonn WWaasstteewwaatteerr TTrreeaattmmeenntt BBoonnddss,,SSeerriieess 22001133BB
FINANCINGOVERVIEW
ThisFinancePlanSummarydescribestherecommendedtermsandprocessforthepublic
issuanceof$3,000,000GeneralObligationWastewaterTreatmentBonds,Series2013Bthrougha
competitivepublicsaleprocess.
PURPOSE
ProceedsfromtheBondswillbeusedtofundimprovementsrelatedtotheCity’swastewater
treatmentfacility.ThetotalcostoftheinfrastructureimprovementsisestimatedbytheCityto
be$2,929,805.Totalborrowingcostsareexpectedtobe$3,000,000whencostsofissuanceare
included.Adetailedillustrationoftheexpectedsourcesandusesoffundsisillustratedbelow.
STATUTORYAUTHORITY
TheBondswillbeissuedpursuanttotheauthorityofMinnesotaStatutesChapters475,444,
115A.46andChapter446A.086PFACreditEnhancementProgram(the“Program”).
SECURITY&SOURCEOFREPAYMENT
TheBondswillbeageneralobligationoftheCityofMonticello.Inaddition,theCitywill
pledgenetrevenuesoftheCity’sSewerUtilitytotherepaymentoftheprincipalandinterest,
whendue,ontheBonds.TheCitywillparticipateinthePFACreditEnhancementProgramto
guaranteetheprincipalandinterestpaymentsontheBondsiftheCityisnotabletomakethe
Sources&Uses
Dated12/01/2013|Delivered12/01/2013
SourcesOfFunds
ParAmountofBonds $3,000,000.00
TotalSources $3,000,000.00
UsesOfFunds
TotalUnderwriter'sDiscount(1.250%)37,500.00
CostsofIssuance 32,695.00
DeposittoProjectConstructionFund 2,929,805.00
TotalUses $3,000,000.00
Page3
debtservicepaymentswhendue.TheProgramgivestheBondsaAa2/stableratingbyMoody’s
InvestorServicesloweringtheCity’soverallborrowingcostsforthisfinancing.
DEBTSERVICESTRUCTURE
Thedebtstructurereflectsalevelannualrequirementoveratermoffifteenyears.The
illustrationbelowassumesanaverageinterestrateonthebondsof2.89%andanallinclusive
costof3.18%.
DebtServiceSchedule
DatePrincipalCouponInterestTotalP+IFiscalTotal
12/01/2013 -----
12/01/2014 180,000.00 0.500%71,417.50 251,417.50 251,417.50
06/01/2015 --35,258.75 35,258.75 -
12/01/2015 180,000.00 0.750%35,258.75 215,258.75 250,517.50
06/01/2016 --34,583.75 34,583.75 -
12/01/2016 180,000.00 1.050%34,583.75 214,583.75 249,167.50
06/01/2017 --33,638.75 33,638.75 -
12/01/2017 180,000.00 1.350%33,638.75 213,638.75 247,277.50
06/01/2018 --32,423.75 32,423.75 -
12/01/2018 185,000.00 1.650%32,423.75 217,423.75 249,847.50
06/01/2019 --30,897.50 30,897.50 -
12/01/2019 185,000.00 1.950%30,897.50 215,897.50 246,795.00
06/01/2020 --29,093.75 29,093.75 -
12/01/2020 190,000.00 2.200%29,093.75 219,093.75 248,187.50
06/01/2021 --27,003.75 27,003.75 -
12/01/2021 195,000.00 2.450%27,003.75 222,003.75 249,007.50
06/01/2022 --24,615.00 24,615.00 -
12/01/2022 200,000.00 2.650%24,615.00 224,615.00 249,230.00
06/01/2023 --21,965.00 21,965.00 -
12/01/2023 205,000.00 2.850%21,965.00 226,965.00 248,930.00
06/01/2024 --19,043.75 19,043.75 -
12/01/2024 210,000.00 3.050%19,043.75 229,043.75 248,087.50
06/01/2025 --15,841.25 15,841.25 -
12/01/2025 215,000.00 3.250%15,841.25 230,841.25 246,682.50
06/01/2026 --12,347.50 12,347.50 -
12/01/2026 225,000.00 3.400%12,347.50 237,347.50 249,695.00
06/01/2027 --8,522.50 8,522.50 -
12/01/2027 230,000.00 3.550%8,522.50 238,522.50 247,045.00
06/01/2028 --4,440.00 4,440.00 -
12/01/2028 240,000.00 3.700%4,440.00 244,440.00 248,880.00
Total$3,000,000.00-$730,767.50$3,730,767.50-
YieldStatistics
AverageCoupon 2.8987207%
NetInterestCost(NIC)3.0474712%
TrueInterestCost(TIC)3.0317527%
AllInclusiveCost(AIC)3.1847220%
Page4
RELATEDCONSIDERATIONS
BankQualification -WeunderstandtheCity(incombinationwithanysubordinate
taxingjurisdictionsordebtissuedintheCity’snameby501c3corporations)anticipates
issuing$10.0Morlessintax-exemptdebtduringthiscalendaryear.Thereforethe
bondswill bedesignatedas“bankqualified”obligationspursuanttoFederalTaxLaw.
ArbitrageandRebate –Alltaxexemptissuesaresubjecttofederalrebaterequirements
whichrequireallarbitrageearnedtoberebatedtotheU.S.Treasury.Arebate
exemptiontheCityexpectstoqualifyforisthe“smallissuerexemption”becausethe
Cityexpectstoissuelessthan$5.0Moftaxexemptbonds,includingany501C3conduit
financings,incalendaryear2013.
ContinuingDisclosure -Becausethisissueisgreaterthan$1,000,000,andtheCity’s
outstandingdebtexceeds$10.0M,itissubjecttotheSecuritiesandExchange
Commission’scontinuingdisclosurerequirements.NorthlandSecuritiesispreparedto
assisttheCityinthiscapacity.
Page5
SUMMARYOFRECOMMENDEDTERMS
1.TypeofBondSaleCompetitiveBid–PublicSale
2.BondsPricedTuesday,November12,2013@10:30am..
3.CouncilConsiderationTuesday,November12,2013@7:00p.m.
4.StatutoryAuthorityTheBondsarebeingissuedpursuanttoMinnesota
Statutes475,444,115A.46and446A.086.
5.RepaymentTermTheBondswillmatureannuallyeachDecember1,
2014-2028InterestontheBondswillbepayable
onDecember1,2014andsemiannuallythereafter
oneachJune1andDecember1.
6.SecurityGeneralObligationoftheCity.Inaddition,the
CitywillpledgenetrevenuesoftheCity’sSewer
Utility.TheCitywillapplyforcreditenhancement
throughthePFACreditEnhancementProgram.
7.PrepaymentOptionTheBondsmaturingDecember1,2022–2028will
besubjecttoprepaymentonDecember1,2021ata
priceofparplusaccruedinterest.
8.TaxStatusKennedy&Graven,Minneapolis,Minnesota,
9.CreditEnhancementWebelieveacreditratingwillbecostbeneficial.
ThePFACreditEnhancedProgramiscurrently
Aa2byMoody’sInvestorServices.City’s
underlyinggeneralobligationratingiscurrently
ratedA2byMoody’s.
CityCouncilAgenda:10/14/13
1
5K.ConsiderationofadoptingResolution#2013-087providingfeedbackforWright
CountyinupdatingtheirConstructionCost-SharingPolicy (JO/SB)
A.REFERENCEANDBACKGROUND:
WrightCountyisrequestingcommentfromallWrightCountycitiesandtownships
regardingtheirplantoupdatetheirCost-SharingPolicyforCountyHighway
ConstructionProjects.Theirpolicywaslastupdatedin1993.Severalothercitiesin
WrightCountyhaveprovidedcommentviaCityCouncilresolutionandstaffis
requestingCounciltoadopttheenclosedresolutionforsubmissiontotheCounty.Staff
willalsobesendingtheenclosedletterwithspecificcommentstotheCountybythe
requesteddeadlineofOctober11th.Thepurposeoftheresolutionisforinitialinput
only.WrightCountywillbeholdingmeetingsthisfalltoreviewinputreceivedtodiscuss
changestotheirpolicy.PleasenotethatanumberofothercitiesinWrightCountyare
submittingasimilarresolutiontotheCountyBoard.
Theenclosedresolutionandletteraddressesthefollowingmainpoints:
TheCountyisnotparticipatingattheleveloffundingneededtosustaincurrent
andfutureneedsontheCountyRoadsystem.TheCityofMonticellohasnot
receivedreimbursementfromtheCountyinanamountequaltotheexistingcost
participationpolicy.Thisisapparentlyduetoalackofavailablefundsthathave
beenappropriatedtotheCountyHighwaydepartment.Thefirststepincorrecting
thecostparticipationpolicyistofundthedepartmenttoprovidecostparticipation
totheCounty’scitypartners.
TheCountyshouldfundprojectsbasedonthewhethertheimprovementbenefits
thecountyroadsystemregardlessofwhethertheprojectiscountyorcity
initiated.
Thepolicycreatesinequityincountyfundingfortransportationimprovements
betweencitiesover5,000inpopulationandunder5,000inpopulation.
Considerationshouldbetakenintoaccountwherelargercitiesaregeneratinga
largershareofthecounty’spropertytaxrevenue.
Thecounty’spolicyshouldreflectthebenefitthaturbandevelopmenthastothe
entirecountyandparticipateintheinitialcostandmaintenanceforcurband
gutter(newandreplacement),centermedians,retainingwalls,stormsewer
improvements,concretesidewalk,andbikeways,wherecurrentlythereisnocost
participation.
TheCountyshouldcontributetothecostofrightofwaywherecurrentlythereis
nocostparticipationforacity-initiatedproject.
TheCounty’sparticipationinwarrantedtrafficsignalcostsshouldbesplitequally
bylegperjurisdiction.EmergencyVehiclePreemption(EVP)shouldbeincluded
inthiscostsharewherecurrentlyitisnot.
CityCouncilAgenda:10/14/13
2
A1.BudgetImpact:StafftimetoreviewandmeetwiththeCounty.Overallchanges
totheirpolicywillcreateanimpacttothecity’sshareofimprovementsoncounty
roadswithintheCity
A2.StaffWorkloadImpact:StaffwillcontinuetobeinvolvedwiththeCounty’s
scheduledmeetingstoprovidecommentsforupdatingtheirpolicy.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-087providingfeedbackforWrightCounty’s
ConstructionCost-SharingPolicyupdateasstated.
2.MotiontoapproveResolution#2013-087providingfeedbackforWright
County’sCost-SharingPolicyupdatewithmodificationsasfollows_________.
3.MotiontodenyResolution#2013-087atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1andwouldwelcomeinputfromtheCouncil.
D.SUPPORTINGDATA:
A.Resolution#2013-087
B.CorrespondencefromVirgilHawkins,WrightCountyHighwayEngineer
C.WrightCountyCostParticipationPolicyComparison
D.CityletterdatedOctober11,2013
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-087
RESPONDINGTOREQUESTFORINPUTFROMCITYOFMONTICELLO
REGARDINGPROPOSEDUPDATETOWRIGHTCOUNTYCONSTRUCTIONCOST
SHARINGPOLICYANDRECOMMENDINGCHANGESTOTHECOSTSHARING
POLICY
WHEREAS,TheWrightCountyBoardofCommissioners(“Board”)hasinitiated
reviewandupdateoftheCounty’sCostSharingPolicy(“Policy”)andtheBoardandCounty
EngineerhaverequestedinputfromaffectedlocalunitsofgovernmentonthePolicy;and
WHEREAS,thePolicyestablishesformulasfortheconstructionandmaintenanceof
Countyroadwayimprovementsandfacilitiesrequiringfinancialparticipationbythecitiesand
townshipsforsaidimprovementsandfacilitieswithregionalbenefit;and
WHEREAS,theCountyreceivesfundsforprojectsfromfederalandstatesources
designatedtobenefitboththeCountyandtheparticipatingcityortownship;and
WHEREAS,thePolicycurrentlyestablishessharingformulasthatcreateinequityin
Countyfundingfortransportationimprovements;and
WHEREAS,curbandgutter,centermedians,retainingwallsandstormsewer
improvementsareallmethodstoreduceright-of-wayneeds(andlandacquisitioncosts);and
WHEREAS,theBoardhasrejectedarevenuecomponenttoproducefundstobeutilized
fortransportationprojects;
WHEREAS,thechangessuggestedbytheCityofMonticello,includingaletterdated
October11,2013,wouldprovideforamorefairandequitablecostsharingpolicyforWright
CountyandwouldreflectthebenefitsthaturbangrowthhasforWrightCounty.
NOW,THEREFOREBEITRESOLVED bytheCityCounciloftheCityof
Monticello,WrightCounty,Minnesotaasfollows:
1.AllfutureFederalandStatefundingforprojectscoveredbythePolicybeallocatedtothe
benefitofboththeCountyandtheparticipatingcityortownshipbysubtractingsuch
fundingfromthetotalprojectcostpriortoallocatingthecostbetweentheCountyand
localjurisdiction.
2.TheCountyshouldfundprojectsbasedonthewhethertheimprovementbenefitsthe
countyroadsystemregardlessofwhethertheprojectiscounty-orcity-initiated.
3.TheCounty’spolicyshouldreflectthebenefitthaturbandevelopmenthastotheentire
Countyandparticipateintheinitialcostandmaintenanceforcurbandgutter(newand
replacement),centermedians,retainingwalls,stormsewerimprovements,concrete
sidewalk,andbikeways.
4.TheCountyshouldcontributetothecostofrightofwaywherecurrentlythereisnocost
participationforacity-initiatedproject.
5.TheCounty’sparticipationinwarrantedtrafficsignalcostsshouldbesplitequallybyleg
perjurisdiction.EmergencyVehiclePreemption(EVP)shouldbeincludedinthiscost
sharewherecurrentlyitisnot.
6.TheCountyshouldconsidercommentspertheCityletterdatedOctober11,2013.
7.TheCountyshouldconsiderutilizingawheelagetaxtobringinrevenuefor
transportationprojects.
ADOPTEDBY theMonticelloCityCouncil,this14th dayofOctober,2013.
CITYOFMONTICELLO
___________________________
ClintHerbst,Mayor
ATTEST:
___________________________
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-087
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
October14,2013,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
MonticelloCityHall,505WalnutStreet,Suite1,MonticelloMN55362–763.295.2711
October11,2013
Mr.VirgilHawkins,P.E.
WrightCountyHighwayEngineer
1901Highway25North
Buffalo,MN55313
Re:WrightCountyCost-SharingPolicyUpdate
CityofMonticelloComments
DearMr.Hawkins:
ThankyouforrequestingtheCitytoprovideinputasyouconsiderupdatingyourCost-Sharing
Policyforcountyhighwayconstructionprojects.WearepresentingthisitemtotheMonticello
CityCouncilonOctober14,2013andareprovidingyouwithourcommentsasrequestedby
October11,2013.Enclosedwiththisletteristhestaffreportandresolutiontobepresentedto
theCityCouncil.TheCouncilmayhaveadditionalcommentsatthemeetingandwewill
forwardyouthesecommentsonOctober15th.Whileweappreciatetheabilitytocommenton
thecostshareagreement,wearehopefulthattheCountywillfindawaytomoreadequately
contributetotheimportantprojectsthatarecompletedwithintheCounty.TheCityof
MonticellocontributessignificantlytothetaxbasewithintheCountyandtheentirecounty
benefitsfromtheinvestmentsmadebytheCity.Pleaseletusknowwhatwecandoto
encouragemoreinvestmentinthecountyroadwaysystem.
Inadditiontotheencloseddocuments,wehavemorespecificcommentsasfollows:
1.ThePolicyneedstobeclearonhowtheCountycontributestoprojectsinitiatedbythe
City.InmostcasestheseprojectsimprovefacilitiesthatbenefittheCountyinadditionto
theCity.Thecostshareshouldnotbeanydifferentthanthatofacounty-initiatedproject.
WhentheCountyprovidesthefunding,thiscanbenegotiated.Forexample,currentlythe
CityofMonticelloisimprovingtheintersectionofTH25atCSAH75.TheCountyis
contributing$90,000totheproject;however,iftheCounty’s“current”costsharepolicy
isapplieditshouldbeapproximately$800,000.
2.ThePolicyshoulddifferentiatebetweenstateaidroadwaysandnon-stateaidroadwaysif
differentdesignstandardswouldapply.TheCountyshouldberesponsiblefor100%of
thecosttomeetthesedesigns.Ifacitywantstoexceedthedesign,thatwouldbeatcity
MonticelloCityHall,505WalnutStreet,Suite1,MonticelloMN55362–763.295.2711
cost.Forexample,ifthestateaiddesignrequireda2-footshoulder,andtheCity
requesteda5-footshouldertoaccommodatebikes,theCityshouldonlyberesponsible
fortheadditional3feet,nottheentirewidthasabikeway.
3.Forstateaid,federal,orothernon-localfundedprojects,thepolicyshouldonlybe
appliedtothelocalfundingmatch(i.e.10%,20%,etc.).
4.Thepolicyneedstobeconsistentbetweenitems.Forexample:
a.Whyisthereadifferencebetweenrural(100%)andurban(80%)designgrading
items?Forthecountyroadwaystheseshouldbothbe100%.
b.Whyisthe“Shoulders”item100%,whilethe“ParkingLanes(pavedshoulder)”
isupto70%?Forthecountyroadwaystheseshouldbothbe100%.
5.RightofWaycostrequiredforthecountyfacility(roadway,turnlanes,drainageneeds,
etc)shouldbea100%countyshare.Ifacitywishestoincludepedestrianfacilitiesor
otheramenitiesoutsidethoseneedsthatcouldbe100%citycost.
6.ThecurrentpolicyindicatestheCountydoesnotpayforanycurbandgutteronthe
outsideedgeoftheroadways.ThisshouldbetiedtodrainageandtheCountypayforthe
contributingflowfromthecountyroadway.
7.PedestrianRampsonlyhaveacategoryfor“new.”Thisitemshouldnotbeincluded
separately.ItshouldbeincludedwiththeGradingitemsorSidewalk/Bikewayitems.
8.Fornewwarranted“TrafficSignals”thecostshouldbesplitbyintersectionapproach.
Thecities’costwouldbe100%ofthenon-countyroadapproaches.Inaddition,
EmergencyVehiclePreemption(EVP)shouldbeincludedintheoverallcostofthe
trafficsignal.Thesesystemsareincludedinmostalltrafficsignalsandbenefittheentire
County.
9.RoundaboutsshouldbeincludedwiththeGradingandCurbandGutteritems.
Pleaseletmeknowifyouhaveanyquestionsandwelookforwardtomeetingwithyouonthis
importanttopic.Thankyou.
Sincerely
JeffO’Neill
CityAdministrator
Enclosures
CityCouncilAgenda:10/14/13
1
5L.ConsiderationofapprovingPond#5maintenancerepairattheI-94/CSAH18
Interchange (JO/WSB)
A.REFERENCEANDBACKGROUND:
WhentheI-94/CSAH18Interchangewasconstructed,astormwaterpondsystemwas
designedtoaccommodatenewimprovementsassociatedwiththeproject.Thepond
locatedonthenorthsideofthewestboundI-94off-ramp,referredtoasPond#5asshown
ontheenclosedmap,accommodatesdirectdrainagefromtheUnionCrossings
developmentaswellassegmentsofCSAH18andtheI-94offramp.Whenthepondfills
up,thewateroverflowstotheadjacentpondtotheeastoveraberm.Thereisnotapipe
connectionbetweenthepondsduetoanexistingstormsewerpipethatislocatedunder
theberm.Theponddesignwasintendedforbothpondcellsoneithersideofthebermto
fillupandequalize.Thebermhasexperiencederosionovertheyearswhenthepond
overflows.Acableconcretematwasinstalledin2009toalleviatetheerosion;however,
ithassincebeenunderminedanderodedduetothesandysoilsandisinneedofrepair.
CityStaffandWSBhavemonitoredthesituationoverthepastfouryearsandhave
spokentoseveralcontractorstoobtainfeedbackonhowtocorrecttheproblem.Itis
recommendedtocompletethefollowingrepairs:
Filltheerodedareawithclayeymaterial,placepolyfabric,andinstalla6-inch
concretespillwaywithwiremeshovertheerodedareawitha6-inchcurbaround
theperimeterofthespillway.
Capthecableconcretewitha4-inchconcretematwithwiremeshtiedtothe
cableconcrete.
Installerosioncontrolblanketandseedaroundthespillway.
TheserepairsshouldassistinspreadingoutthevolumeofflowoverflowingfromPond
#5withintheconcretespillwaytherebyreducingerosion.
A1.BudgetImpact:Theestimatedcostoftheprojectisupto$10,000.Staffhas
receivedquotesfromtwoconcretecontractors.PublicWorksstaffwillassistin
fillingtheerodedareawithclayeysoilsandinstalltheerosioncontrolblanketand
seed.
WSBhasindicatedthatsincetheoriginalmaintenance/repairoftheerosiondid
notlastaslongastheyanticipated,WSBwillcontributeatnochargetheirpast
andcurrentdesignfeesaswellascontributeone-thirdofthefundsneededforthis
repair.TheCouncilisadvisedhoweverthatduetotheconflictinstormsewer
gradeswiththepondgradesinthislocation,erosioninthisareaisanticipatedto
continuetosomeextentinthefutureandfutureperiodicmaintenanceshouldbe
anticipated.
StaffwillalsopursueMnDOTinfundingtheirshareofthisprojectperthecost
participationpolicywhichindicatesthattheirparticipationisbasedontheir
CityCouncilAgenda:10/14/13
2
contributingdrainagetothepond.Itisestimatedthatthisamountisupto27%of
thecost.Remainingfundingwouldcomefromthestormwatertrunkfundwhich
includesfundsforpondrepairwork.Currentbalanceofthisfundis$1,050,000.
Pleasenotethatthisfundwasintendedfornewconstruction.Thisexpense
wouldbeagoodcandidateforfundingviaastormwaterutilityfund,butsucha
fundisnotcurrentlyinplace.
A2.StaffWorkloadImpact:PublicWorksstafftimewillbeneededforthisproject
for1-2days.
ItisanticipatedthattheworkwillbecompletedbytheendofOctober2013.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovemaintenancerepairsforPond#5attheI-94/CSAH18
Interchangeinanamountupto$10,000.
a)WSBtocontributepastandcurrentdesignfeesatnocosttotheCity.
b)WSBtocontributeone-thirdofthenewrepaircosts.
2.Motiontodenytheworkatthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1.
D.SUPPORTINGDATA:
ProjectLocationMap
CityCouncilAgenda:10/14/13
1
5M.ConsiderationofreleasingpartialfundsforpaymenttoEbertConstructionand
WoldArchitectsforworkonMCCNatatoriumImprovements,CPNo.12 (KB)
A.REFERENCEANDBACKGROUND:
EbertConstructionandWoldArchitectsarerequestingpartialpaymentsonthe
NatatoriumImprovementproject.EbertConstructionisrequesting$24,932.52.Staffis
proposingtoreducethisamountby$4,593.75toaccountforchargesrelatingtoidlingof
sandblastingequipment.Therewillstillbearetainageintheamountof$4,999.99.Wold
Architectsisrequesting$7,307.76witharetainageheldbytheCityof$6,662.50.The
punchlisthasbeencompletedandinspectedwithonlyoneitemremainingforeach
company.
Withregardstotheidlingchargeof$4,593.75,asyoumayrecall,sandblasting
equipmentsatidleforaperiodofdayswhiletheCityresearchedoptionsandmadeits
decisiononwhetherornottopaidthenatatoriumceiling.Ebertpassedthroughthese
chargesinconjunctionwithanearlierchangeorder.Withholdingthisamountprovides
furtheropportunitytoreviewthejustificationforthischarge.
TheoneitemonEbertConstruction’spunchlistisalateaddition.Thestairsleadingup
tothetopofthewaterslidearepeeling.ThiswasnotimmediatelyidentifiedtoEbert,
butonceitwasbroughttotheirattentiontheyaregettingtheirsubcontractortocomplete
thework.Theworkrequiresthatthestairsbetakenout,sandblasted,re-powdercoated
andthenre-installed.Theywillbeputtingintemporarystairssothatthewaterslidewill
notbeshutdownexcepttotakeoutandputinthestairs.Thisentireprocesswilltake
approximatelytwoweeks.Wedonothaveastartdateasyet.Theinitialcostinthe
contractforthenewstairswas$3,000.Woldisrecommendingthe$5,000retainage.
TheoneitemonWold’slistisactuallyworkthatisoutsidethecontractwiththeCity.
Thenewboiler,whichistheleadboiler,wasinstalledpermanufacturer’sspecifications;
however,themechanicalengineerforWoldfoundthattheboilerwillworkmore
efficientlywithsomedifferentsettings.WoldisgettingUHLinvolvedtomakethose
settingchanges.Thatworkisexpectedtobecompletedthisweek.
AllotherpunchlistitemshavebeencompletedandinspectedbyIhorPanchenkofrom
Woldand/orRonHackenmuellerfortheCity.
A1.BudgetImpact:Ifapproved,theCitywillreleasefromfundsthathavebeen
heldtopay$20,338.77toEbertConstructionand$7,307.76toWoldArchitects.
Wewillstillholdretainagemoneyforeachofthevendorstoensurecompletion
oftheworkstillinprogress.
A2.StaffWorkloadImpact:TheCommunityCentermaintenancestaffwillmake
surethattheprojectsarecompletedappropriatelyandwillnotifytheMCC
DirectorandtheChiefBuildingOfficialwhentheworkisdonetotheir
satisfaction.
CityCouncilAgenda:10/14/13
2
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethepartialpaymenttoEbertConstructionintheamountof
$20,338.77andWoldArchitectintheamountof$7,307.76withretainagebeing
heldbackoneachcontract.
2.MotiontodenypaymenttoEbertConstructionand/orWoldArchitectwith
directiontostaffonfurtherworkexpectations.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Whilethepunchlisthastakentimetocomplete
foravarietyofreasons,theworkhasbeencompletedasperthecontract.Webelievethat
thereissufficientretainageandcommitmenttoensurethatthelastitemsarecompletedto
oursatisfaction.
D.SUPPORTINGDATA:
ApplicationandCertificateofPaymentNo.12
ChangeOrderNo.5
CityCouncilAgenda:10/14/13
1
7.Updateonuseofcommuterparkinglotbysemi-trailertrucks (JO/TM)
A.REFERENCEANDBACKGROUND:
Thepurposeofthisagendaitemistwofold.FirstistoprovideCityCouncilwithan
updateontheuseofthecommuterparkinglotbytrucks(mostlysemi-trailertrucks)and
secondly,toaskCouncilitwishestoauthorizestafftoresearchoptionsforfurther
regulatingorlimitinguseofthelotfortruckparking.
Followingisadescriptionofthecurrentuse:
Trucksareallowedtoparkforaperiodof72hours.
Observationsoftheuseofthefacilityrevealthatcompliancewiththe72hour
standarddoesnotappeartobeanissue.
Useisgrowingandtherearenolimitsinplaceexceptforthesizeofthelot.The
designatedtruckparkingareahasspaceavailableforupto20trucks.
From3to12trucksareparkedonacontinualbasis.Heaviestuseisonthe
weekend.Thenumberoftrucksusingthesitemaybeexceedingtheoriginal
intent.Therearenocontrolsinplacelimitingfurtherincreases.
Trucksmayoriginatefromanyplaceintheregion…notjustfromMonticello.
Placeoforiginortruckoriginationisnotmonitored.
Thepresenceofthetrucksobscurestheviewofbusinessesinthearea.Semi-
truckparkingmightbebettersituatedatalocationotherthantheentrancetothe
City.
Fortravelerscomingfromthesouth,thetruckparkingblockstheviewofanynew
developmentthatwouldoccurontheKrutzigproperty
Recognizeanddiscusstheneedtoaccommodateparkingneedsfortruckdrivers
thatresideinMonticello.
Councilisaskedtoreviewtheinformationaboveanddiscusswhetherornotthereisa
concernsufficienttowarrantfollow-upbystaff.
Optionstolookatinthefuturecouldincludebutnotlimitedtooneoracombinationof
thefollowing:
Limitationofthenumberoftrucksatthepresentsitetoanumbersmallerthan20.
RequireapermittingprocessallowingMonticello-baseddriverstousethesite.
Shifttoanotherlocationonthesiteorelsewhere.
o Truckparkingcouldbeshiftedonthepresentsitetotheoppositecorner.
o Theoldbowlingpropertyiscurrentlybeinglookedatbyapotentialbuyer
ortenant.
o Developasiteatanotherlocationforsuchuse.
CityCouncilAgenda:10/14/13
2
B.ALTERNATIVEACTIONS:
1.Motiontodirectstafftolookatoptionsfortruckparkingatthecommuterlotand
bringbacktoCouncilforreview.
2.Motiontoleaveparkingasisatthecommuterparkinglotatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsthatCouncildirectstafftomoveforwardindevelopingoptions
foraddressingthegrowingandsomewhatuncontrolleduseofthecommuterlotbytrucks.
D.SUPPORTINGDATA:
Aerialphotoofsite