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City Council Agenda Packet 08-26-2013AGENDA SPECIALWORKSHOPMEETING–MONTICELLOCITYCOUNCIL Monday,August26,2013–5:00p.m. MississippiRoom,MonticelloCommunityCenter Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf Others:WayneOberg,JeffO’Neill,DepartmentHeads 1.CalltoOrder 2.PurposeofWorkshop:2014BudgetPresentations 3.Adjournment AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, August 26, 2013 – 7 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order and Pledge of Allegiance 2. Approval of Minutes – August 12, 2013 Regular Meeting (these will be brought to the September 9th meeting for approval) 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements a. Citizen Comments: b. Public Service Announcements: 1) “Blazin’ Thru Bertram” trail run/walk (9/14) 5. Consent Agenda: A. Consideration of approving payment of bills for August 26th B. Consideration of approving new hires and departures for City departments C. Consideration of authorizing expenditure for 2013 local share of River Rider replacement bus D. Consideration of authorizing closure of Sanitary Sewer Access Fund and Water Access Fund by transferring year-end fund balances to the debt service fund for the 2011A G.O. Refunding Bonds E. Consideration of approving amendments to the capitalization thresholds and adopting the City of Monticello Capital Asset Guide F. Consideration of approving terms of sale for property at 413 W 4th Street (PID 155-010-029020) and authorizing staff to draft a purchase agreement with a potential buyer G. Consideration of approving equipment specifications and authorizing purchase of two Ford F550 4X4 trucks and ancillary equipment for the Park and Street SPECIAL MEETING 5 p.m. – Budget Workshop Departments based on state contract pricing in accordance with the 2013 capital equipment bond issue H. Consideration of adopting Resolution #2013-063 accepting petition and calling for a public hearing to consider vacation of drainage and utility easements on Lots 2 and 3, Block 1, Pineview Addition (PID 155-204-001020 & 155-204-001030). Applicant: Property owner and seller Tom Holthaus/Applicant Kent Kjellberg I. Consideration of approving a three year contract with XO Communications for network access services 6. Consideration of items removed from the consent agenda for discussion 7. Consideration of approving contracting with CSI Digital for video and network support services 8. Consideration of approving video equipment upgrade and investment 9. Added items 10. Adjournment 11. Continuation of Special Meeting for Budget Workshop, if needed CityCouncilAgenda:08/26/13 1 5A.ConsiderationofapprovingpaymentofbillregistersforAugust26th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $877,746.61. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:08/21/2013 - 2:39PM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00203.08.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1036 APEC Check Sequence: 1 ACH Enabled: True 118760 (12) 16x25x2 pleated filter 87.34 08/27/2013 226-45122-422990 87.34Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 2 ACH Enabled: False 1971005 (140) pk 3oz cheese dip -94.44 08/27/2013 226-45127-425410 1973480 freight 5.25 08/27/2013 226-45122-433300 1973480 Party Room - (8) 12.43 oz 12" cheese pizza 69.77 08/27/2013 226-45127-421460 1973480 re-sale 455.84 08/27/2013 226-45127-425410 1973481 Friendship Island - (96) .75ox cereal; (48) 2.5 ox fruit snack 54.92 08/27/2013 226-45127-421980 1976760 freight 5.25 08/27/2013 226-45122-433300 1976760 re-sale 6.50 08/27/2013 226-45203-425410 1976760 (40) 6oz Capri Sun juice 64.48 08/27/2013 226-45127-421460 1976760 utx - (4) 1 gal Ultra Klene EcoLab glass detergent 200.08 08/27/2013 226-45122-421100 1976760 re-sale 484.90 08/27/2013 226-45127-425410 1976761 re-sale 987.09 08/27/2013 226-45203-425410 2,239.64Check Total: Vendor:1059 BARTON SAND AND GRAVEL CO Check Sequence: 3 ACH Enabled: False 130815 5.59 ton washed sand 27.18 08/27/2013 101-43120-422400 27.18Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True 365615 (1) kg chev starplex, (1) pk 10/14oz chev starplex, ect 374.03 08/27/2013 101-43127-421300 786596 789.6 gallons unleaded 87 2,664.90 08/27/2013 101-43120-421200 786597 473.8 gallons diesel B5 1,674.88 08/27/2013 101-43120-421200 4,713.81Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True 30066100 re-sale 1,889.20 08/27/2013 609-49750-425100 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 30066100 freight 19.80 08/27/2013 609-49750-433300 30158000 re-sale 3,538.65 08/27/2013 609-49750-425100 30158000 freight 38.38 08/27/2013 609-49750-433300 5,486.03Check Total: Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False 331453 re-sale 242.00 08/27/2013 609-49750-425400 331454 re-sale 159.90 08/27/2013 609-49750-425200 332074 Party Room - (2) Aquafina 12.80 08/27/2013 226-45127-421460 332074 re-sale 172.00 08/27/2013 226-45127-425410 334110 re-sale 1,369.10 08/27/2013 609-49750-425200 334772 re-sale 329.50 08/27/2013 226-45127-425410 334781 re-sale 1,126.00 08/27/2013 226-45203-425410 83069 Inv #329450 - wrong product loaded -24.00 08/27/2013 226-45127-425410 3,387.30Check Total: Vendor:2221 BIG TEN NETWORK LLC Check Sequence: 7 ACH Enabled: True F35901 Big 10 July 2013 1,065.51 08/27/2013 655-49860-430920 F35901 Big 10 Bulks July 2013 187.50 08/27/2013 655-49860-430920 1,253.01Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 8 ACH Enabled: False 906043469 (100) SUTL - SE-2-7001 jack 8C8P data w/bezel 245.09 08/27/2013 656-49877-421800 906063352 (20) box 100/bx - PLTI - 100003B EZ-RJ45 C5E conn 936.23 08/27/2013 656-49877-421800 1,181.32Check Total: Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 9 ACH Enabled: False 54733 Insert - UB Qtr 2 2013 20.43 08/27/2013 226-45122-431950 54733 Insert - UB Qtr 2 2013 20.43 08/27/2013 101-41940-435200 54733 utx - UB Qtr 2 2013 mailing list services; fold 1x (1/2) 45.00 08/27/2013 601-49440-431990 54733 utx - UB Qtr 2 2013 mailing list services; fold 1x (1/2) 45.00 08/27/2013 602-49490-431990 54733 utx - UB Qtr 2 2013 envelopes - (3823) #10; (3823) #9 (1/2) 245.15 08/27/2013 602-49490-420990 54733 utx - UB Qtr 2 2013 envelopes - (3823) #10; (3823) #9 (1/2) 245.15 08/27/2013 601-49440-420990 54733 UB Qtr 2 2013 print invoices and inserts; fold; ect. (1/2) 382.85 08/27/2013 601-49440-431990 54733 UB Qtr 2 2013 print invoices and inserts; fold; ect. (1/2) 382.85 08/27/2013 602-49490-431990 54733 Credit for previous folding overcharge (1/2)-10.00 08/27/2013 602-49490-431990 54733 Credit for previous folding overcharge (1/2)-10.00 08/27/2013 601-49440-431990 54748 utx - August 2013 bills - lettershop set up 25.00 08/27/2013 655-49870-431990 54748 August 2013 bills - (1518) fold1x; insert 2x; seal; postal prep 127.85 08/27/2013 655-49870-431990 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1,519.71Check Total: Vendor:2807 ROBERT BUSH Check Sequence: 10 ACH Enabled: False 7/22/13 utx - labor sharpened three sets cutting blades (wood chipper) 150.00 08/27/2013 101-43127-422100 150.00Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 11 ACH Enabled: True 1026430 utx - (4) 762GX ONT 8 POTS 8 GE 4 RF 1 RFX (2 returned) 5,542.94 08/27/2013 656-49877-421800 1031452 utx - (2) 762GX ONT 8 POTS 8 GE 4 RF 1 RFX (inv 1026430)-2,763.40 08/27/2013 656-49877-421800 1032430 Calix Advantage Program 7/27/13 - 12/31/13 3,000.00 08/27/2013 655-49870-431900 1032430 Calix Advantage Program 1/1 - 3/31/14 1,500.00 08/27/2013 655-00000-155010 1032430 Calix Advantage Program 4/1 - 7/26/14 1,500.00 08/27/2013 655-00000-155010 8,779.54Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 12 ACH Enabled: True 2348-001G76 Code enforcement 42.00 08/27/2013 101-42400-430400 2348-103G73 Fiber/Broadband project 980.00 08/27/2013 655-49870-430400 2348-119G2 12C002 - Riverwood 125.00 08/27/2013 400-43300-459010 1,147.00Check Total: Vendor:2220 CBS SPORTS NETWORK Check Sequence: 13 ACH Enabled: True 067949 CBS College Sports July 2013 69.68 08/27/2013 655-49860-430920 69.68Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 14 ACH Enabled: False Jul - 13 WCCO July 2013 887.22 08/27/2013 655-49860-430920 887.22Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 15 ACH Enabled: False 8/2/13 5864452-7 19.24 08/27/2013 211-45501-438300 8/2/13 5788570-9 12.82 08/27/2013 609-49754-438300 8/2/13 5768542-2 115.75 08/27/2013 101-41940-438300 8/2/13 5768542-2 2,676.77 08/27/2013 226-45122-438300 8/2/13 5768542-2 43.41 08/27/2013 101-45175-438300 8/2/13 5768542-2 57.88 08/27/2013 101-42800-438300 8/2/13 5828859-8 12.82 08/27/2013 101-41940-438300 8/2/13 8235333-5 12.82 08/27/2013 101-41941-438300 8/2/13 8235331-9 12.82 08/27/2013 101-41941-438300 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 8/9/13 5804618-6 12.82 08/27/2013 101-45201-438300 8/9/13 5863599-6 12.82 08/27/2013 101-42700-438300 2,989.97Check Total: Vendor:2654 CENTURYLINK Check Sequence: 16 ACH Enabled: False R72010610613213 Vocie - Private Line Transport 8/1-8/31/13 Intrastate 600.00 08/27/2013 655-49860-430910 600.00Check Total: Vendor:2654 CENTURYLINK Check Sequence: 17 ACH Enabled: False R97006006013213 Vocie - Private Line Transport 8/1-8/31/13 Interstate 141.40 08/27/2013 655-49860-430910 141.40Check Total: Vendor:2654 CENTURYLINK Check Sequence: 18 ACH Enabled: False L04003703713213 Vocie - Usage Charges Local 147.43 08/27/2013 655-49860-430910 147.43Check Total: Vendor:1119 COMMISSIONER OF TRANSPORTATION Check Sequence: 19 ACH Enabled: False P00001862 10C010 - quality assurance testing of materials 510.25 08/27/2013 400-43300-459010 510.25Check Total: Vendor:1122 CORNERSTONE CAFE AND CATERING CO Check Sequence: 20 ACH Enabled: False 8/13/13 (5) cs 12/cnt 1 liter decanter 248.13 08/27/2013 226-45127-420750 248.13Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 21 ACH Enabled: True 1074458 re-sale 1,003.40 08/27/2013 609-49750-425200 1074482 re-sale 24,754.24 08/27/2013 609-49750-425200 1074482 re-sale 300.75 08/27/2013 609-49750-425400 1074505 re-sale 929.35 08/27/2013 609-49750-425200 14321 re-sale 344.00 08/27/2013 226-45203-425200 14341 re-sale 344.00 08/27/2013 226-45203-425200 14417 re-sale 10.80 08/27/2013 609-49750-425200 27,686.54Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 22 ACH Enabled: True 712936 re-sale 2,350.15 08/27/2013 609-49750-425200 712936 re-sale 66.30 08/27/2013 609-49750-425400 713948 re-sale 2,602.11 08/27/2013 609-49750-425200 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 5,018.56Check Total: Vendor:1136 GORDON J DEHMER Check Sequence: 23 ACH Enabled: False 0072 Labor - extinquisher recharge & mtc 226.00 08/27/2013 101-42200-440440 0072 Parts - extinquisher recharge & mtc 24.85 08/27/2013 101-42200-440440 250.85Check Total: Vendor:2606 DIGICOM INC Check Sequence: 24 ACH Enabled: False 37200 Quarterly DMX Music August - October 2013 128.25 08/27/2013 655-49870-432500 128.25Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 25 ACH Enabled: False 1168845 Riverfest 7/4 439.00 08/27/2013 609-49754-434990 1174539 Ordinance 580 8/1 197.78 08/27/2013 101-41910-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46506-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46519-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46520-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46522-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46524-435100 1175600 TIF Disclosure 8/8 (1/13) 20.29 08/27/2013 213-46529-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46530-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46534-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46535-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46536-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46537-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46538-435100 1175600 TIF Disclosure 8/8 (1/13) 20.28 08/27/2013 213-46539-435100 900.48Check Total: Vendor:2004 TRACY ERGEN Check Sequence: 26 ACH Enabled: True 8/7-8/8/13 8/7-8/8/13 HR Conference mileage reimb - T.E. 82.46 08/27/2013 101-41800-433100 82.46Check Total: Vendor:3318 FIBERNET MONTICELLO Check Sequence: 27 ACH Enabled: False 8/12/13 Bullseye July 2013 statement - Collected 255.27 08/27/2013 655-49875-443980 255.27Check Total: Vendor:2222 FOX SPORTS NET INC Check Sequence: 28 ACH Enabled: True AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference F32069 Fox Sports North July 2013 4,827.53 08/27/2013 655-49860-430920 F32069 Fox Sports North Taverns July 2013 187.50 08/27/2013 655-49860-430920 5,015.03Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 29 ACH Enabled: False KMSP Jul-13 KMSP July 2013 1,192.50 08/27/2013 655-49860-430920 WFTC Jul-13 WFTC July 2013 190.80 08/27/2013 655-49860-430920 1,383.30Check Total: Vendor:2274 FUEL Check Sequence: 30 ACH Enabled: True F37972 FUEL July 2013 54.08 08/27/2013 655-49860-430920 54.08Check Total: Vendor:3439 HEATHER GERADS Check Sequence: 31 ACH Enabled: False FNM Refund FiberNet Monticello acct #1477 12.98 08/27/2013 655-00000-115025 12.98Check Total: Vendor:3398 GERTKEN BROTHERS INC Check Sequence: 32 ACH Enabled: False Voucher 3 10C010 - Great River Trailways and Trailhead 133,596.57 08/27/2013 400-43300-459010 133,596.57Check Total: Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 33 ACH Enabled: False 64291 Quarterly extermination 53.44 08/27/2013 101-41941-431990 64327 Quarterly extermination 85.50 08/27/2013 226-45122-431990 64328 Quarterly extermination 37.41 08/27/2013 217-41990-431990 64329 Quarterly extermination 53.44 08/27/2013 211-45501-431990 64330 Quarterly extermination 58.78 08/27/2013 609-49754-431990 288.57Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 34 ACH Enabled: False 155297 re-sale 456.00 08/27/2013 609-49750-425300 155297 freight 13.50 08/27/2013 609-49750-433300 469.50Check Total: Vendor:3440 AMBER GUSTAFSON Check Sequence: 35 ACH Enabled: False FNM Refund FiberNet Monticello acct #0755 5.46 08/27/2013 655-00000-115025 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 5.46Check Total: Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 36 ACH Enabled: True 8/13/13 8/6/13 Planning Comm mtg recording 50.00 08/27/2013 101-41910-431990 8/19/13 8/14/13 EDA mtg recording 50.00 08/27/2013 101-46500-431990 100.00Check Total: Vendor:2591 BRIAN HELLMAN Check Sequence: 37 ACH Enabled: False 2467 1210 W River St completed 6/11/13 (bill in A/R) 140.00 08/27/2013 101-42400-431050 2545 utx - wkly lawn care 6/24/13 thru 7/29/13 210.00 08/27/2013 217-41990-431050 2546 utx - wkly lawn care 6/24/13 thru 7/29/13 210.00 08/27/2013 101-42200-431050 2547 utx - wkly lawn care 6/24/13 thru 7/29/13 240.00 08/27/2013 211-45501-431050 2548 utx - wkly lawn care 6/24/13 thru 7/29/13 240.00 08/27/2013 609-49754-431050 2549 utx - wkly lawn care 6/24/13 thru 7/29/13 210.00 08/27/2013 101-41941-431050 2550 Riverside Cemetery - lawn care 6/30/13 & 7/21/13 1,000.00 08/27/2013 651-49010-431050 2551 5787 Badger completed 6/30/13 (bill in A/R) 17.50 08/27/2013 101-42400-431050 2551 5824 Bison Cir completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5835 Bison Cir completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5836 Bison Cir completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5841 Bison Cir completed 6/30/13 (bill in A/R) 22.75 08/27/2013 101-42400-431050 2551 5846 Deer St completed 6/30/13 (bill in A/R) 22.75 08/27/2013 101-42400-431050 2551 5851 Deer St completed 6/30/13 (bill in A/R) 12.25 08/27/2013 101-42400-431050 2551 5854 Deer St completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5857 Deer St completed 6/30/13 (bill in A/R) 17.50 08/27/2013 101-42400-431050 2551 5863 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5869 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5875 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5876 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5881 Deer St completed 6/30/13 (bill in A/R) 15.75 08/27/2013 101-42400-431050 2551 5882 Deer St completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5885 Deer St completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5886 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5893 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5898 Deer St completed 6/30/13 (bill in A/R) 12.25 08/27/2013 101-42400-431050 2551 5905 Deer St completed 6/30/13 (bill in A/R) 10.50 08/27/2013 101-42400-431050 2551 5908 Deer St completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5909 Deer St completed 6/30/13 (bill in A/R) 14.00 08/27/2013 101-42400-431050 2551 5912 Deer St completed 6/30/13 (bill in A/R) 22.75 08/27/2013 101-42400-431050 2551 5917 Deer St completed 6/30/13 (bill in A/R) 22.75 08/27/2013 101-42400-431050 2551 5929 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5934 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 2551 5943 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5954 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5975 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 5991 Deer St completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8637 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8644 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8657 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8658 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8674 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8683 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8689 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8707 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8725 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 2551 8739 Bison Ave completed 6/30/13 (bill in A/R) 26.25 08/27/2013 101-42400-431050 3,140.75Check Total: Vendor:3441 LAURA HOLDEN Check Sequence: 38 ACH Enabled: False FNM Refund FiberNet Monticello acct #1893 133.46 08/27/2013 655-00000-115025 133.46Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 39 ACH Enabled: True Jul - 13 HBO Bulk July 2013 509.74 08/27/2013 655-49860-430920 Jul - 13 HBO July 2013 438.03 08/27/2013 655-49860-430920 Jul - 13 HBO Cinemax July 2013 78.72 08/27/2013 655-49860-430920 1,026.49Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 40 ACH Enabled: False KSTC Jul-13 KSTC July 2013 381.60 08/27/2013 655-49860-430920 381.60Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 41 ACH Enabled: False KSTP Jul-13 KSTP July 2013 381.60 08/27/2013 655-49860-430920 381.60Check Total: Vendor:3369 JAKE'S EXCAVATING INC Check Sequence: 42 ACH Enabled: False 2367 7/3/13 open/close Carlson & move, 7/13/13 Berthiaume 1,100.00 08/27/2013 651-49010-431150 1,100.00Check Total: AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 43 ACH Enabled: False 2086843 re-sale 530.35 08/27/2013 609-49750-425200 2086843 freight 3.00 08/27/2013 609-49750-433300 533.35Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 44 ACH Enabled: False 1634829 re-sale 750.00 08/27/2013 609-49750-425100 1634829 freight 12.51 08/27/2013 609-49750-433300 1636788 freight 22.24 08/27/2013 609-49750-433300 1636788 re-sale 1,722.53 08/27/2013 609-49750-425100 1636789 freight 12.51 08/27/2013 609-49750-433300 1636789 re-sale 395.60 08/27/2013 609-49750-425300 1637508 re-sale 4,433.92 08/27/2013 609-49750-425100 1637508 freight 54.78 08/27/2013 609-49750-433300 1637509 re-sale 2,504.96 08/27/2013 609-49750-425300 1637509 re-sale 197.82 08/27/2013 609-49750-425400 1637509 freight 81.31 08/27/2013 609-49750-433300 1637510 re-sale 62.97 08/27/2013 609-49750-425200 1640349 re-sale 2,577.00 08/27/2013 609-49750-425100 1640349 freight 33.36 08/27/2013 609-49750-433300 1640350 freight 22.24 08/27/2013 609-49750-433300 1640350 re-sale 663.20 08/27/2013 609-49750-425300 1642296 freight 32.43 08/27/2013 609-49750-433300 1642296 re-sale 2,140.11 08/27/2013 609-49750-425100 1642297 re-sale 103.97 08/27/2013 609-49750-425400 1642297 re-sale 1,623.51 08/27/2013 609-49750-425300 1642297 freight 50.73 08/27/2013 609-49750-433300 1642298 re-sale 20.99 08/27/2013 609-49750-425200 1643104 re-sale 767.94 08/27/2013 609-49750-425100 1643104 freight 6.71 08/27/2013 609-49750-433300 1643105 freight 26.41 08/27/2013 609-49750-433300 1643105 re-sale 1,081.20 08/27/2013 609-49750-425300 1643105 re-sale 11.25 08/27/2013 609-49750-425400 1643106 re-sale 72.99 08/27/2013 609-49750-425200 1646036 freight 23.63 08/27/2013 609-49750-433300 1646036 re-sale 710.10 08/27/2013 609-49750-425300 1646037 re-sale 505.95 08/27/2013 609-49750-425300 1646037 freight 8.34 08/27/2013 609-49750-433300 587967 Refer to inv 0295431 -9.08 08/27/2013 609-49750-425100 587968 Refer to inv 1614951 -9.75 08/27/2013 609-49750-425100 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 20,714.38Check Total: Vendor:2251 KARE GANNETT CO INC Check Sequence: 45 ACH Enabled: False 211-1017 KARE July 2013 954.00 08/27/2013 655-49860-430920 954.00Check Total: Vendor:3427 TERRENCE R LANNIGAN Check Sequence: 46 ACH Enabled: True 2/5-7/30/13 Reimb mileage to clean H.E. Bldg - (39) round trips 88.14 08/27/2013 226-45122-433100 88.14Check Total: Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 47 ACH Enabled: True 15989 (3) Animal charge 30.00 08/27/2013 101-42700-431990 30.00Check Total: Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 48 ACH Enabled: True 1256 On-site support; Seagate Recovery charges 1,286.59 08/27/2013 655-49870-431990 1,286.59Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 49 ACH Enabled: True 158181 re-sale 522.53 08/27/2013 609-49750-425400 158181 re-sale 16.00 08/27/2013 609-49750-425500 538.53Check Total: Vendor:1726 MARCO Check Sequence: 50 ACH Enabled: False INV1529164 (1) cartridge- Sharp FN7 finisher staples 114.09 08/27/2013 101-41940-420990 114.09Check Total: Vendor:3355 JACLYN ROSE MAURER Check Sequence: 51 ACH Enabled: False 1003 Re-sale - (10) sweatbands/headbands 60.00 08/27/2013 226-45127-425490 60.00Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 52 ACH Enabled: True 8/13/13 8/12/13 City Council mtg recording 80.00 08/27/2013 101-41110-431990 80.00Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 53 ACH Enabled: True AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference Jul - 13 MGM HD July 2013 32.46 08/27/2013 655-49860-430920 32.46Check Total: Vendor:1920 MFRA - MCCOMBS FRANK ROOS ASSOC INC Check Sequence: 54 ACH Enabled: True 01193 Project 18304 City of Monticello - Zoning Ordinance Amendments 106.00 08/27/2013 101-41910-431990 106.00Check Total: Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 55 ACH Enabled: True 400413004170 (1) transaction - December 2012 0.90 08/27/2013 101-42100-431990 400413004170 (9) transactions - January 2013 8.10 08/27/2013 101-42100-431990 400413004170 (25) transactions - February 2013 22.50 08/27/2013 101-42100-431990 400413004170 (1) transaction - March 2013 0.90 08/27/2013 101-42100-431990 400413004170 (12) transactions - April 2013 10.80 08/27/2013 101-42100-431990 400413004170 (8) transactions - June 2013 7.20 08/27/2013 101-42100-431990 400413004170 (168) transactions - July 2013 151.20 08/27/2013 101-42100-431990 201.60Check Total: Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 56 ACH Enabled: False Jul - 13 July 2013 911 Wright Co 966.00 08/27/2013 655-00000-208170 966.00Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 57 ACH Enabled: False 030982 MLB July 2013 242.65 08/27/2013 655-49860-430920 242.65Check Total: Vendor:1426 CITY OF MONTICELLO Check Sequence: 58 ACH Enabled: False 7256-002Q2 2013 MGFARM 112 Broadway E 39.23 08/27/2013 213-46522-438200 8114 Q 1 2013 Hi-Way Liquors 244.85 08/27/2013 609-49754-438200 284.08Check Total: Vendor:3449 MONTICELLO INDUSTRIAL PK INC Check Sequence: 59 ACH Enabled: False 8/15/13 Reimb overpayment of interest - 155011000101 3,852.90 08/27/2013 312-00000-361020 8/15/13 Reimb overpayment of interest - 155011000111 6,572.60 08/27/2013 312-00000-361020 8/15/13 Reimb overpayment of interest - 155011000171 24,925.12 08/27/2013 312-00000-361020 8/15/13 Reimb overpayment of interest - 155143001020 1,705.38 08/27/2013 312-00000-361020 37,056.00Check Total: Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 60 ACH Enabled: False AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 002517 (250) lb solar salt 45.42 08/27/2013 101-42200-422990 45.42Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 61 ACH Enabled: True August 2013 Monthly appropriation 4,291.67 08/27/2013 101-45175-444310 4,291.67Check Total: Vendor:3448 DORIS MOYLAN Check Sequence: 62 ACH Enabled: False 19207 sewer repair reimbursement @ 313 E Broadway (Schluender vendor) 1,425.00 08/27/2013 602-49490-431990 1,425.00Check Total: Vendor:3422 MUNICIPAL BUILDERS INC Check Sequence: 63 ACH Enabled: False Voucher 2 12C003 - Sludge Dewater Facility - Ph 1 WWTF Impr 195,325.27 08/27/2013 602-00000-165010 195,325.27Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 64 ACH Enabled: True Jul - 13 Music Choice July 2013 169.20 08/27/2013 655-49860-430920 169.20Check Total: Vendor:2275 NATIONAL GEOGRAPHIC WILD Check Sequence: 65 ACH Enabled: True F38376 National Geographic Wild July 2013 50.00 08/27/2013 655-49860-430920 50.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 66 ACH Enabled: True 659866 Bravo July 2013 324.09 08/27/2013 655-49860-430920 659868 Chiller July 2013 33.28 08/27/2013 655-49860-430920 659869 CLOO July 2013 33.28 08/27/2013 655-49860-430920 659870 CNBC July 2013 581.70 08/27/2013 655-49860-430920 661646 CNBC World July 2013 23.92 08/27/2013 655-49860-430920 661647 E! July 2013 307.47 08/27/2013 655-49860-430920 661649 G4 July 2013 149.58 08/27/2013 655-49860-430920 661653 MSNBC July 2013 436.28 08/27/2013 655-49860-430920 661654 MUN2 July 2013 44.10 08/27/2013 655-49860-430920 661656 Oxygen July 2013 295.01 08/27/2013 655-49860-430920 661658 PBS Kids Sprout July 2013 23.92 08/27/2013 655-49860-430920 661660 Style July 2013 224.37 08/27/2013 655-49860-430920 661661 SYFY July 2013 373.95 08/27/2013 655-49860-430920 661662 Golf Channel July 2013 365.64 08/27/2013 655-49860-430920 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 661663 Telemundo July 2013 52.50 08/27/2013 655-49860-430920 661664 Universal HD July 2013 48.40 08/27/2013 655-49860-430920 661666 USA Network July 2013 1,121.85 08/27/2013 655-49860-430920 661667 NBC Sports Network July 2013 282.54 08/27/2013 655-49860-430920 4,721.88Check Total: Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 67 ACH Enabled: False 8/13/13 Account Number 7900 0440 6327 5196 1,000.00 08/27/2013 101-00000-155010 1,000.00Check Total: Vendor:2216 NHL NETWORK Check Sequence: 68 ACH Enabled: False Jul - 13 NHL July 2013 265.92 08/27/2013 655-49860-430920 265.92Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 69 ACH Enabled: True 20910 ZZIRET - IRET Multi Family Rezoning 702.18 08/27/2013 101-00000-220110 20910 Sprint Conditional Use Permit 88.20 08/27/2013 101-41910-431990 790.38Check Total: Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 70 ACH Enabled: False 346175 (2) pk correc film, (1) pk batteries, ect 56.38 08/27/2013 101-43110-420990 56.38Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 71 ACH Enabled: True 47442 labor/supplies - pre-assembled lght pole fix & wire up 344.20 08/27/2013 101-43160-431990 344.20Check Total: Vendor:1412 OMANN BROTHERS INC Check Sequence: 72 ACH Enabled: False 10348 5.05 ton asphalt 297.92 08/27/2013 101-43120-422400 10353 5 ton asphalt 294.98 08/27/2013 101-43120-422400 10388 2 ton asphalt 145.33 08/27/2013 101-43120-422400 738.23Check Total: Vendor:3447 PADDLE PEDAL AND PLAY Check Sequence: 73 ACH Enabled: False 7/26/13 (4) SUP Boards 68.40 08/27/2013 226-45127-441500 68.40Check Total: AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 74 ACH Enabled: True 010004322118 re-sale 30.60 08/27/2013 226-45127-425410 30.60Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 75 ACH Enabled: False 8410977-IN re-sale 722.66 08/27/2013 609-49750-425300 8410977-IN freight 12.50 08/27/2013 609-49750-433300 735.16Check Total: Vendor:3340 PERFECTION PACKAGING INC Check Sequence: 76 ACH Enabled: False 111518 re-sale 136.80 08/27/2013 226-45203-425410 136.80Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 77 ACH Enabled: False 2463361 re-sale 728.24 08/27/2013 609-49750-425100 2463361 freight 11.12 08/27/2013 609-49750-433300 2464581 freight 85.72 08/27/2013 609-49750-433300 2464581 re-sale 7,428.61 08/27/2013 609-49750-425100 2464582 freight 41.70 08/27/2013 609-49750-433300 2464582 re-sale 800.00 08/27/2013 609-49750-425300 2465097 re-sale 2,612.40 08/27/2013 609-49750-425100 2465097 freight 47.26 08/27/2013 609-49750-433300 2465098 freight 29.08 08/27/2013 609-49750-433300 2465098 re-sale 1,244.33 08/27/2013 609-49750-425300 2465098 re-sale 56.00 08/27/2013 609-49750-425400 2465098 re-sale 115.50 08/27/2013 609-49750-425100 2466877 re-sale 7,465.31 08/27/2013 609-49750-425100 2466877 freight 51.43 08/27/2013 609-49750-433300 2468088 freight 20.39 08/27/2013 609-49750-433300 2468088 re-sale 1,402.63 08/27/2013 609-49750-425100 2468089 freight 16.92 08/27/2013 609-49750-433300 2468089 re-sale 431.48 08/27/2013 609-49750-425300 2468659 re-sale 547.21 08/27/2013 609-49750-425100 2468659 freight 6.59 08/27/2013 609-49750-433300 2468660 re-sale 561.65 08/27/2013 609-49750-425300 2468660 freight 19.46 08/27/2013 609-49750-433300 2470409 freight 41.81 08/27/2013 609-49750-433300 2470409 re-sale 3,752.23 08/27/2013 609-49750-425100 3510392 -2.78 08/27/2013 609-49750-433300 3510392 Refer to inv 2465097 -385.58 08/27/2013 609-49750-425100 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 3510677 Refer to inv 0295431 -3.54 08/27/2013 609-49750-425100 3510678 Refer to inv 0366330 -51.01 08/27/2013 609-49750-425300 3510679 Refer to inv 2427968 -7.33 08/27/2013 609-49750-425300 3510680 Refer to inv 2435261 -12.41 08/27/2013 609-49750-425300 3510681 Refer to inv 2446529 -7.11 08/27/2013 609-49750-425100 3510682 Refer to inv 2461304 -4.00 08/27/2013 609-49750-425300 3510683 Refer to inv 2464581 -45.42 08/27/2013 609-49750-425100 26,997.89Check Total: Vendor:1852 POWER & TEL Check Sequence: 78 ACH Enabled: True 5407697-00 utx - (33) Attenuator buildout 5DB loss SCAPC 560.41 08/27/2013 656-49877-421800 560.41Check Total: Vendor:2602 RFD TV Check Sequence: 79 ACH Enabled: False 1940-1252 RFD TV July 2013 32.66 08/27/2013 655-49860-430920 32.66Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 80 ACH Enabled: True 8/31/13 Contract 1,593.75 08/27/2013 101-42700-431200 1,593.75Check Total: Vendor:2568 PATRICK A SAWATZKE Check Sequence: 81 ACH Enabled: False 8/14/13 Sign rental - Movie in the Park "Remeber the Titans" 96.19 08/27/2013 226-45127-434990 96.19Check Total: Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 82 ACH Enabled: True TDS/Br FQ2 2012 Cable franchise fees - Q 2 2012 TDS/Bridgewater 13.76 08/27/2013 101-00000-208020 TDS/Br FQ3 2012 Cable franchise fees - Q 3 2012 TDS/Bridgewater 461.35 08/27/2013 101-00000-208020 TDS/Br FQ4 2012 Cable franchise fees - Q 4 2012 TDS/Bridgewater 1,557.41 08/27/2013 101-00000-208020 TDS/Br PQ2 2012 Cable PEG fees - Q 2 2012 TDS/Bridgewater 7.65 08/27/2013 101-00000-208020 TDS/Br PQ3 2012 Cable PEG fees - Q 3 2012 TDS/Bridgewater 137.70 08/27/2013 101-00000-208020 TDS/Br PQ4 2012 Cable PEG fees - Q 4 2012 TDS/Bridgewater 361.25 08/27/2013 101-00000-208020 2,539.12Check Total: Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 83 ACH Enabled: False 201307-40843608 Showtime July 2013 203.49 08/27/2013 655-49860-430920 203.49Check Total: AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 84 ACH Enabled: False invoice # Firehall cleaning date span 100.00 08/27/2013 101-42200-431100 100.00Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 85 ACH Enabled: False Jul - 13 WUCW July 2013 295.74 08/27/2013 655-49860-430920 295.74Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 86 ACH Enabled: False 0004096 Refer to invoice 1062646 -186.48 08/27/2013 609-49750-425100 1062646 re-sale 2,082.06 08/27/2013 609-49750-425100 1062646 freight 12.90 08/27/2013 609-49750-433300 1062647 re-sale 264.00 08/27/2013 609-49750-425300 1062647 freight 5.00 08/27/2013 609-49750-433300 1065102 re-sale 1,382.15 08/27/2013 609-49750-425100 1065102 freight 10.10 08/27/2013 609-49750-433300 1065103 freight 10.62 08/27/2013 609-49750-433300 1065103 re-sale 876.46 08/27/2013 609-49750-425300 4,456.81Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY Check Sequence: 87 ACH Enabled: False 2062461 (5) bale - assorted brown bags 132.28 08/27/2013 609-49754-421990 2062461 re-sale 21.54 08/27/2013 609-49750-425400 2062461 (1) 45/case Spic-N-Span w/bleach pkt 75.92 08/27/2013 609-49754-421100 2075907 (6) bale - assorted brown bags 153.80 08/27/2013 609-49754-421990 2075907 (1) cs 12-16g can liner 32.31 08/27/2013 609-49754-421100 2075907 re-sale 3.25 08/27/2013 609-49750-425400 419.10Check Total: Vendor:1518 TDS TELECOM Check Sequence: 88 ACH Enabled: True 763-295-2005 19.66 08/27/2013 702-00000-432100 19.66Check Total: Vendor:1518 TDS TELECOM Check Sequence: 89 ACH Enabled: True 763-271-3230 98.02 08/27/2013 702-00000-432100 763-271-3257 96.64 08/27/2013 702-00000-432100 763-295-3714 159.43 08/27/2013 702-00000-432100 763-295-4054 46.53 08/27/2013 702-00000-432100 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 400.62Check Total: Vendor:1520 MATT THEISEN Check Sequence: 90 ACH Enabled: True 7/28/13 (split) 5 pair jeans 87.48 08/27/2013 601-49440-421110 7/28/13 (split) 5 pair jeans 87.47 08/27/2013 602-49480-421110 174.95Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 91 ACH Enabled: True 00755987 -107.55 08/27/2013 609-49750-425200 76677 Charged incorrect amounts on inv# 766779 -81.90 08/27/2013 609-49750-425200 768189 re-sale 20,693.65 08/27/2013 609-49750-425200 769658 re-sale 62.50 08/27/2013 609-49750-425400 769659 re-sale 9,024.95 08/27/2013 609-49750-425200 770151 re-sale 216.00 08/27/2013 609-49750-425200 771148 re-sale 50.35 08/27/2013 609-49750-425400 771149 re-sale 15,187.10 08/27/2013 609-49750-425200 45,045.10Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 92 ACH Enabled: False 327738 WGN July 2013 229.11 08/27/2013 655-49860-430920 229.11Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 93 ACH Enabled: False 8/3/13 Permit #42 - 8/3/13 August (1518) FNM bill mailing 599.62 08/27/2013 655-49870-432200 599.62Check Total: Vendor:3442 RICHARD VANORNY Check Sequence: 94 ACH Enabled: False FNM Refund FiberNet Monticello acct #0745 81.87 08/27/2013 655-00000-115025 81.87Check Total: Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 95 ACH Enabled: True 1493 Data - Cross Connect to XO Comm September 2013 250.00 08/27/2013 655-49860-430930 1493 Data - Gigabit Transport September 2013 2,250.00 08/27/2013 655-49860-430930 2,500.00Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 96 ACH Enabled: False 1163994 re-sale 218.20 08/27/2013 609-49750-425400 1163995 -11.80 08/27/2013 609-49750-425200 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 1168740 re-sale 406.50 08/27/2013 609-49750-425400 612.90Check Total: Vendor:1684 VINOCOPIA Check Sequence: 97 ACH Enabled: True 0081684-IN re-sale 67.67 08/27/2013 609-49750-425100 0081684-IN re-sale 96.00 08/27/2013 609-49750-425300 0081684-IN freight 5.00 08/27/2013 609-49750-433300 0082012-IN re-sale 115.25 08/27/2013 609-49750-425100 0082012-IN re-sale 414.00 08/27/2013 609-49750-425300 697.92Check Total: Vendor:3357 VUBIQUITY Check Sequence: 98 ACH Enabled: True Jul - 13 PPV and VOD July 2013 640.98 08/27/2013 655-49860-430920 640.98Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 99 ACH Enabled: False 6189 (1) 100w transformer 113.03 08/27/2013 101-45201-431990 6189 utx - labor repair light fix @ Pioneer Park 65.00 08/27/2013 101-45201-431990 178.03Check Total: Vendor:3443 JENNIFER WILLMERT Check Sequence: 100 ACH Enabled: False FNM Refund FiberNet Monticello acct #1269 137.31 08/27/2013 655-00000-115025 137.31Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 101 ACH Enabled: False 337332-00 re-sale 392.00 08/27/2013 609-49750-425300 337332-00 freight 8.40 08/27/2013 609-49750-433300 400.40Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 102 ACH Enabled: False 465567 re-sale 632.00 08/27/2013 609-49750-425300 465567 freight 9.73 08/27/2013 609-49750-433300 467439 re-sale 1,333.98 08/27/2013 609-49750-425300 467439 freight 15.99 08/27/2013 609-49750-433300 1,991.70Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 103 ACH Enabled: False 1080068691 freight 31.25 08/27/2013 609-49750-433300 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference 1080068691 re-sale 365.12 08/27/2013 609-49750-425300 1080068691 re-sale 1,281.23 08/27/2013 609-49750-425100 1080071202 re-sale 2,388.32 08/27/2013 609-49750-425100 1080071202 re-sale 776.50 08/27/2013 609-49750-425300 1080071202 freight 48.55 08/27/2013 609-49750-433300 1080073794 re-sale 3,973.58 08/27/2013 609-49750-425100 1080073794 re-sale 698.00 08/27/2013 609-49750-425300 1080073794 re-sale 168.00 08/27/2013 609-49750-425400 1080073794 freight 84.30 08/27/2013 609-49750-433300 9,814.85Check Total: Vendor:3444 DAVID AND MARILYN WITSCHEN Check Sequence: 104 ACH Enabled: False FNM Refund FiberNet Monticello acct #1115 31.23 08/27/2013 655-00000-115025 31.23Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 105 ACH Enabled: True 510-1011 World Fishing Network July 2013 36.40 08/27/2013 655-49860-430920 36.40Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 106 ACH Enabled: True 8/7/13 Fines and Fees July 2013 3,038.81 08/27/2013 101-00000-208020 3,038.81Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 107 ACH Enabled: False 201300000104 A1241513 Variance 46.00 08/27/2013 101-41310-431990 201300000104 A1241514 Easement 48.00 08/27/2013 101-41310-431990 201300000104 A1241515 Agreement - Miscellaneous 46.00 08/27/2013 101-41310-431990 201300000104 A1242015 Development Agreement 46.00 08/27/2013 101-41310-431990 186.00Check Total: Vendor:3445 WRIGHT COUNTY PUBLIC WORKS Check Sequence: 108 ACH Enabled: False FNM Refund FiberNet Monticello acct #1864 54.63 08/27/2013 655-00000-115025 54.63Check Total: Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 109 ACH Enabled: False 8/8/13 7/1-8/1/13 43.83 08/27/2013 602-49490-438100 8/8/13 October service 21.32 08/27/2013 217-41990-431900 8/8/13 October service 38.96 08/27/2013 101-45203-431900 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 19 Invoice No Description Amount Payment Date Acct Number Reference 8/8/13 October service 29.87 08/27/2013 101-42200-431900 8/8/13 October service 21.32 08/27/2013 601-49440-431900 8/8/13 October service 29.87 08/27/2013 226-45122-431900 8/8/13 October service 35.22 08/27/2013 601-49440-431900 8/8/13 October service 21.32 08/27/2013 601-49440-431900 8/8/13 October service 21.32 08/27/2013 601-49440-431900 8/8/13 October service 29.87 08/27/2013 101-41940-431900 8/8/13 October service 21.32 08/27/2013 101-45201-431900 8/8/13 July service monitoring credit -42.64 08/27/2013 609-49754-431900 8/8/13 August service 60.42 08/27/2013 609-49754-431900 8/8/13 September service 21.32 08/27/2013 609-49754-431900 8/8/13 Commercial Security Install; Monitoring Conversion 202.50 08/27/2013 609-49754-431990 8/8/13 1,429.66 08/27/2013 101-43160-438100 1,985.48Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 110 ACH Enabled: True 1010000188 General - 6/1 - 6/30/13 5,111.00 08/27/2013 101-43111-430300 10102701147 Monticello Maps 818.00 08/27/2013 101-41910-430300 116061159 10C009 - Traffic Eng Services 2,144.00 08/27/2013 400-43300-459010 149448023 11C005 - Fallon Overpas Prelim Design Ph 1 - proj mgmt/coord 1,242.00 08/27/2013 400-43300-459010 149457015 12C001 - 2012 Rural Road Impr - Ph 3 1,567.81 08/27/2013 400-43300-459010 149458014 10C010 - Great River Trailways/Trailhead Ph 3 Const 8,340.75 08/27/2013 400-43300-459010 14946509 12C003 - WWTF Sludge dewater Facility & Blower Repl Ph 3 Final D 560.50 08/27/2013 400-43300-459010 14946509 12C003 - WWTF Sludge dewater Facility & Blower Repl Ph 4 Const 15,032.00 08/27/2013 400-43300-459010 14947003 General WWTP - general & proj mgmt/coord 452.00 08/27/2013 602-49480-430300 14947101 12C006 - Oakwood Sidewalk Ext - proj mgmt/coord 186.00 08/27/2013 400-43300-459010 162751019 12C002 - 7th St (elm to Minn) Ext-Ph 2 Final Design 13,600.70 08/27/2013 400-43300-459010 49,054.76Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 111 ACH Enabled: False 8/13/13 51-6505905-0 7,619.68 08/27/2013 101-43160-438100 8/2/13 51-6505915-2 541.96 08/27/2013 101-45201-438100 8/2/13 51-6505915-2 29.21 08/27/2013 601-49440-438100 8/2/13 51-6505915-2 453.17 08/27/2013 226-45203-438100 8/2/13 51-6505915-2 847.23 08/27/2013 101-45203-438100 8/6/13 51-6505913-0 165.68 08/27/2013 101-42200-438100 8/7/13 51-6505912-9 125.56 08/27/2013 101-42700-438100 8/7/13 ZCULPS - 51-0623082-8 17.07 08/27/2013 213-46522-438100 8/7/13 51-0238874-9 64.48 08/27/2013 101-43160-438100 8/7/13 51-0238890-9 70.65 08/27/2013 101-43160-438100 8/7/13 51-7780310-4 49.31 08/27/2013 101-41940-438100 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 20 Invoice No Description Amount Payment Date Acct Number Reference 8/7/13 51-6505907-2 90.51 08/27/2013 101-43140-438100 8/8/13 51-6505909-4 270.37 08/27/2013 217-41990-438100 8/8/13 51-6505910-7 2,436.36 08/27/2013 609-49754-438100 8/8/13 51-6505911-8 2,708.58 08/27/2013 101-41940-438100 8/8/13 51-6505911-8 11,762.98 08/27/2013 226-45122-438100 8/8/13 51-6505911-8 696.49 08/27/2013 101-45175-438100 8/8/13 51-6505911-8 309.55 08/27/2013 101-42800-438100 8/8/13 51-0371645-4 18.79 08/27/2013 101-45201-438100 8/8/13 51-4271112-2 1,272.77 08/27/2013 211-45501-438100 8/8/13 51-4400193-4 17.07 08/27/2013 101-43160-438100 8/8/13 MGFARM - 51-0517384-8 13.02 08/27/2013 213-46522-438100 8/9/13 MGFARM - 51-0517365-5 70.26 08/27/2013 213-46522-438100 8/9/13 51-9069641-8 2,334.17 08/27/2013 655-49870-438100 8/9/13 MGFARM - 51-0592578-0 17.07 08/27/2013 213-46522-438100 8/9/13 51-0395766-0 5,094.76 08/27/2013 601-49440-438100 37,096.75Check Total: Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 112 ACH Enabled: True 003293 8/13 8/1-8/31/13 Private Line Intrastate; Cost Recovery Surcharges 2,250.01 08/27/2013 655-49860-430910 2,250.01Check Total: Total for Check Run: Total of Number of Checks: 685,014.39 112 AP-Computer Check Proof List by Vendor (08/21/2013 - 2:39 PM)Page 21 User: Printed:08/20/2013 - 11:05AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00201.08.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2439 DEPT OF EMPLOYMENT & ECON DEVELOPMNT Check Sequence: 1 ACH Enabled: True 07975675 Quarter 2 2013 Unemployment Benefits 268.10 08/15/2013 601-49440-414200 07975675 Quarter 2 2013 Unemployment Benefits 932.00 08/15/2013 101-43120-414200 07975675 Quarter 2 2013 Unemployment Benefits 5,109.00 08/15/2013 655-49870-414200 07975675 Quarter 2 2013 Unemployment Benefits 497.00 08/15/2013 101-45201-414200 6,806.10Check Total: Vendor:1604 HEALTH PARTNERS Check Sequence: 2 ACH Enabled: True 44183423 September 2013 55,885.79 08/15/2013 101-00000-217060 44183423 September 2013 5,691.23 08/15/2013 101-00000-217062 61,577.02Check Total: Vendor:2607 INTERSTATE TRS FUND Check Sequence: 3 ACH Enabled: True 82811807130 2013-2014 Assessment for year 239.22 08/15/2013 655-49870-443700 82811807131 Lat 2013 Form 499-A filing penalty 100.00 08/15/2013 655-49870-443700 339.22Check Total: Vendor:2258 LIBRARY OF CONGRESS Check Sequence: 4 ACH Enabled: True SA1-2 2013-1 LOC Copyright Royalty Fee 7/1-6/30/13 52.00 08/15/2013 655-49860-443720 52.00Check Total: Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 5 ACH Enabled: True 8/1/13 August 2013 1,871.65 08/15/2013 101-00000-217066 1,871.65Check Total: Vendor:1426 CITY OF MONTICELLO Check Sequence: 6 ACH Enabled: True 10063 Qtr2 2013 Front St Pk 215 Front St sprinkler 36.28 08/15/2013 101-45201-438200 10128 Qtr2 2013 118 6th St W Prairie Center 44.21 08/15/2013 101-41941-438200 10250 Qtr2 2013 3698 1/2 School Blvd H.E. Garage 39.23 08/15/2013 655-49870-438200 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 10267 Qtr2 2013 Comm Garden 407 6th St W sprinkler 35.09 08/15/2013 226-45127-438200 5002 Qtr 2 2013 1510 Hart Blvd sprinkler 51.98 08/15/2013 101-43120-438200 5003 Qtr 2 2013 1460 Hart Blvd sprinkler 48.36 08/15/2013 101-43120-438200 5004 Qtr 2 2013 1390 Hart Blvd sprinkler 123.44 08/15/2013 101-43120-438200 5005 Qtr 2 2013 822 Hart Blvd sprinkler 109.44 08/15/2013 101-43120-438200 5026 Qtr 2 2013 Ellison Park 811 River St E 557.52 08/15/2013 101-45201-438200 5248 Qtr 2 2013 Bridge Park East sprinkler 390.76 08/15/2013 101-45201-438200 5249 Qtr 2 2013 Bridge Park West sprinkler 273.08 08/15/2013 101-45201-438200 5250 Qtr 2 2013 Bridge Pk West 107 River St W Rm 193.65 08/15/2013 101-45201-438200 5569 Qtr 2 2013 Freeway Pk 2331 Mdw Oak Ave sprinkler 1,454.77 08/15/2013 101-45201-438200 7224 Qtr 2 2013 WWTP 3,590.97 08/15/2013 602-49480-438200 7256-001Qtr2 13 MGFARM - 100 Broadway E 399.09 08/15/2013 213-46522-438200 7441 Qtr 2 2013 200 W Broadway sprinkler 29.04 08/15/2013 101-43120-438200 7885 Qtr 2 2013 Help Center 54.17 08/15/2013 217-41990-438200 8086 Qtr 2 2013 4th St Warming House 39.23 08/15/2013 101-45201-438200 8117 Qtr 2 2013 MCC 2,895.53 08/15/2013 226-45122-438200 8119 Qtr 2 2013 Fire Station 203.61 08/15/2013 101-42200-438200 8120 Qtr 2 2013 Bldg Inspection Garage 39.23 08/15/2013 101-41940-438200 8177 Qtr 2 2013 Library 456.77 08/15/2013 211-45501-438200 8394 Qtr 2 2013 Riverside Cem 1321 River St W sprinkler 34.00 08/15/2013 651-49010-438200 8488 Qtr 2 2013 Hillcrest Park 1706 River St W sprinkler 299.06 08/15/2013 101-45201-438200 8528 Qtr 2 2013 Monti-NSP Softball Field 2171 River St W 2,421.32 08/15/2013 101-45203-438200 8533 Qtr 2 2013 Chelsea Rd Lift 3176 Chelsa Rd W sprinkler 176.64 08/15/2013 602-49490-438200 8621 Qtr 2 2013 Fenning Rnd-a-bout 9370 Fenning Ave NE sprinkler 18.17 08/15/2013 101-43120-438200 8622 Qtr 2 2013 Pioneer Pk bathrooms 5010 1/2 Fallon Ave 83.40 08/15/2013 101-45201-438200 8631 Qtr 2 2013 203 Chelsea Rd Animal Shelter 101.07 08/15/2013 101-42700-438200 8673 Qtr 2 2013 Head End Building 39.23 08/15/2013 655-49870-438200 8674 Qtr 2 2013 Reservoir 207 Chelsea Rd sprinkler 58.02 08/15/2013 601-49440-438200 8903 Qtr 2 2013 PW Shop/Clerical 138.85 08/15/2013 101-43127-438200 8904 Qtr 2 2013 PW Vehicle Storage 43.53 08/15/2013 101-43127-438200 8905 Qtr 2 2013 PW Office 358.45 08/15/2013 101-43127-438200 14,837.19Check Total: Vendor:3337 SECURE PAYMENT SYSTEMS INC Check Sequence: 7 ACH Enabled: True 01223179 (210) verification inquires; (2) regular returns 106.00 08/15/2013 655-49875-443980 106.00Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 8 ACH Enabled: True 8/6/13 St Cloud Overhead Door - labor/supp (storage area garage door) 2,456.77 08/15/2013 101-43127-422990 8/6/13 Biffs - (8) parks & public works 5/29/13-6/25/13 372.71 08/15/2013 101-45201-431990 8/6/13 utx - Diamond Vogel - (5) 5 gal white traffic paint 546.50 08/15/2013 101-43120-421510 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Water Laboratories - June 2013 water testing 180.00 08/15/2013 601-49440-422740 8/6/13 Spectrum Supply - (3) cs paper towels, (2) cs 2 ply tissue 176.49 08/15/2013 101-43127-421990 8/6/13 Spectrum Supply - cups, can liners, paper towels, ect 568.14 08/15/2013 101-45130-444100 8/6/13 utx - Spectrum Supply - (1) cs latex gloves 69.80 08/15/2013 101-45130-444100 8/6/13 Lowes - (1) 5.7 amp jigsaw kit 106.05 08/15/2013 101-45201-424100 8/6/13 M & M Express - (1) brke bank, (2) M* nut flanges, (2) spry cans 38.55 08/15/2013 101-45201-422100 8/6/13 Arctic Glacier - re-sale 422.26 08/15/2013 609-49750-425500 8/6/13 Arctic Glacier - re-sale 405.80 08/15/2013 609-49750-425500 8/6/13 Cub - parade candy 24.16 08/15/2013 101-42200-443990 8/6/13 Cub - re-sale 7.56 08/15/2013 609-49750-425500 8/6/13 Cub - re-sale 13.74 08/15/2013 609-49750-425500 8/6/13 Cub - re-sale 20.54 08/15/2013 609-49750-425500 8/6/13 Cub - re-sale 18.65 08/15/2013 609-49750-425500 8/6/13 Cub - re-sale Farmer's Mkt - strawberry lemonade 17.94 08/15/2013 226-45127-425410 8/6/13 Cub - Friendship Island 31.44 08/15/2013 226-45127-421980 8/6/13 J H Larson Co - (16) assorted bulbs 117.43 08/15/2013 226-45122-422990 8/6/13 Office Max - FDX Ground Com - RMA for floodgate 17.19 08/15/2013 655-49870-432200 8/6/13 Office Max - Childcare sign-(1) 20x30 foam bd; (2) roll lam 21.90 08/15/2013 226-45122-420990 8/6/13 Safe Food Training - On-line recertification L.H. 75.00 08/15/2013 226-45122-433200 8/6/13 Spirit Comm - C.A.L.E.A. 7/1-7/31/13 656.37 08/15/2013 655-49870-431970 8/6/13 Wall Street Journal - monthly subscription 25.99 08/15/2013 101-41520-443300 8/6/13 SuperAmerica - (11.563) gallons unit #3 B.N. 39.65 08/15/2013 655-49870-421200 8/6/13 Home Depot - 10C010 - concrete form tube-set table at trailhead 9.29 08/15/2013 400-43300-459010 8/6/13 Walmart - H.E. Bldg - microwave 69.47 08/15/2013 655-49870-421990 8/6/13 NBP - (1) ct Lysol spray; (2) Lysol bowl cleaner 96.65 08/15/2013 609-49754-421100 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.34 08/15/2013 101-45175-443990 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.34 08/15/2013 226-45127-421980 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.33 08/15/2013 655-49870-434600 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.33 08/15/2013 101-41940-443990 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.33 08/15/2013 101-42800-443990 8/6/13 ORyans - (1) T propane (1/6) Block Party 3.33 08/15/2013 101-00000-362900 8/6/13 MN GFOA - 9/18-9/20/13 Annual Conference - A.M. 225.00 08/15/2013 101-41520-433200 8/6/13 Olsen Chain & Cable Inc - Fitness area - (120) ft chain; ectl 79.38 08/15/2013 226-45122-422990 8/6/13 Kwik Trip - (29.455) gallons unit #2 D.S. 107.48 08/15/2013 655-49870-421200 8/6/13 JME of Monticello Inc - Eng 1 exhaust system parts 94.00 08/15/2013 101-42200-440500 8/6/13 JME of Monticello Inc - Monti Fire 03 - exhaust system parts/lbr 123.40 08/15/2013 101-42200-440500 8/6/13 Horizon Comm Pool Supply - chemical products 220.72 08/15/2013 226-45122-421600 8/6/13 Arctic Glacier - re-sale 59.24 08/15/2013 609-49750-425500 8/6/13 Arctic Glacier - re-sale 112.02 08/15/2013 609-49750-425500 8/6/13 Arctic Glacier - re-sale 256.60 08/15/2013 609-49750-425500 8/6/13 Arctic Glacier - re-sale 467.90 08/15/2013 609-49750-425500 8/6/13 Metro Fire - Annual FlowTests (20) SCBA; (10) Facepiece; ect 2,222.50 08/15/2013 101-42200-440990 8/6/13 Walmart - re-sale 41.55 08/15/2013 226-45127-425410 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Walmart - re-sale 36.54 08/15/2013 226-45203-425410 8/6/13 Walmart - (1) DVD Wreck RA 21.33 08/15/2013 226-45127-421980 8/6/13 Walmart - (12) Table F 18.04 08/15/2013 226-45122-421990 8/6/13 Wright Henn Elec - 6/16-7/15/13 (14) lights School Blvd 193.90 08/15/2013 101-43160-431900 8/6/13 Wright Henn Elec - 6/16-7/15/13 (30) lights School Blvd 415.50 08/15/2013 101-43160-431900 8/6/13 Wright Henn Elec - 6/16-7/15/13 (9) lights 7th St & Highland 90.00 08/15/2013 101-43160-431900 8/6/13 Wright Henn Elec - 6/16-7/15/13 Cedar St Dundas to Chelsea 124.65 08/15/2013 101-43160-431900 8/6/13 Wright Henn Elec - 6/16-7/15/13 Chelsea Rd E 180.00 08/15/2013 101-43160-431900 8/6/13 Wright Henn Elec - 6/16-7/15/13 School Blvd Fenning/18/Edmonson 372.00 08/15/2013 101-43160-431900 8/6/13 AmeriPride - inv#2200397948 - uniform rental 19.63 08/15/2013 226-45122-441700 8/6/13 AmeriPride - inv#2200397948 - towel rental 19.43 08/15/2013 226-45122-441710 8/6/13 AmeriPride - inv#2200397948 - laundry services 59.95 08/15/2013 226-45122-431110 8/6/13 AmeriPride - inv#2200395346 - laundry services 59.95 08/15/2013 226-45122-431110 8/6/13 AmeriPride - inv#2200395346 - uniform rental 19.63 08/15/2013 226-45122-441700 8/6/13 AmeriPride - inv#2200395346 - towel rental 19.43 08/15/2013 226-45122-441710 8/6/13 AmeriPride - inv#2200400345 - towel rental 19.43 08/15/2013 226-45122-441710 8/6/13 AmeriPride - inv#2200400345 - uniform rental 16.30 08/15/2013 226-45122-441700 8/6/13 Spectrum Supply Co - inv 231907 sales tax on cups -8.05 08/15/2013 226-45203-425410 8/6/13 AmeriPride - inv#2200400345 - laundry services 60.23 08/15/2013 226-45122-431110 8/6/13 Target - Friendship Island - (2) EQ Cntns spry SP50 12.80 08/15/2013 226-45127-421980 8/6/13 Walmart.com - (5) pr 10lb ankle weights 177.73 08/15/2013 226-45127-421720 8/6/13 NBP - (25) rm assorted paper 94.00 08/15/2013 226-45122-420300 8/6/13 NBP - (1) pk co mono mini 1ln tape 15.08 08/15/2013 226-45122-420990 8/6/13 WW Goetsch Assoc Inc - Play feature - (1) mech pump seal kit 319.56 08/15/2013 226-45122-422100 8/6/13 Marties Farm Serv Inc - (2) sodium bi-carb (lower ph in pool) 30.14 08/15/2013 226-45122-421600 8/6/13 Gradys - (1) .14oz Quiktite glue; (1) 1oz Never-Seez lub 9.06 08/15/2013 226-45122-422990 8/6/13 Walmart - re-sale 97.26 08/15/2013 226-45127-425490 8/6/13 Walmart - re-sale 20.96 08/15/2013 226-45127-425410 8/6/13 Walmart - calc; curved pins 6.87 08/15/2013 226-45122-420990 8/6/13 Walmart - re-sale 16.56 08/15/2013 226-45203-425410 8/6/13 Walmart - pool suppllies - (14) spring duck 14.51 08/15/2013 226-45127-421750 8/6/13 Walmart - swim lessons-assorted water toys 31.87 08/15/2013 226-45127-421980 8/6/13 Target - Friendship Island - (3) duct tape; (1) Banzai sprinkler 29.35 08/15/2013 226-45127-421980 8/6/13 MN GFOA - 9/18-9/20/13 Annual lConference - A.Z. 225.00 08/15/2013 101-41520-433200 8/6/13 Verizon Wireless - 6/4-7/3/13 105.30 08/15/2013 101-42400-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 132.44 08/15/2013 101-43115-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 289.87 08/15/2013 655-49870-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 132.44 08/15/2013 226-45122-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 71.49 08/15/2013 101-43110-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 43.66 08/15/2013 101-45201-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 110.16 08/15/2013 101-43120-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 (1/2) 81.12 08/15/2013 602-49490-432100 8/6/13 Verizon Wireless - 6/4-7/3/13 (1/2) 81.13 08/15/2013 601-49440-432100 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Verizon Wireless - 763-688-5387 6/21-7/20/13 26.02 08/15/2013 655-49870-432100 8/6/13 Verizon Wireless - 763-688-5616; 763-688-5936 6/21-7/20/13 52.04 08/15/2013 101-43115-432100 8/6/13 Verizon Wireless - 763-954-1070 6/21-7/20/13 26.02 08/15/2013 101-43120-432100 8/6/13 Verizon Wireless - 763-954-1076 6/21-7/20/13 26.02 08/15/2013 101-43110-432100 8/6/13 Hillyard - (4) gal Mariner 129.17 08/15/2013 226-45122-421100 8/6/13 Holiday - (29.186) gallons unit #1 B.D. 106.50 08/15/2013 655-49870-421200 8/6/13 Cub - re-sale 24.28 08/15/2013 609-49750-425500 8/6/13 Walmart - (3) batteries; (1) command hook; ect. 52.08 08/15/2013 101-41940-421990 8/6/13 Walmart - (4) salt/pepper 4.72 08/15/2013 101-41940-443990 8/6/13 DISH - 7/22-8/21/13 Sirius Music; ect. 78.02 08/15/2013 226-45122-432500 8/6/13 G & K Services - floor mat cleaning 127.09 08/15/2013 609-49754-431990 8/6/13 Secuitas - inv#W4018644 R2042 A. Hartman 179.56 08/15/2013 226-45122-431992 8/6/13 Secuitas - inv#W4026288 R2039 B. Kramber 179.56 08/15/2013 226-45122-431992 8/6/13 NBP - (1) box 10x13 envelope; (1) wall file pocket; ect. 59.31 08/15/2013 101-41940-420990 8/6/13 NBP - (1) 500/carton 12 oz translucent cups 30.09 08/15/2013 101-41940-421990 8/6/13 Gradys - (1) keyblank, (1) 40oz hand sanitizer 4.88 08/15/2013 101-45201-421650 8/6/13 Marties - 30 gal surge 1,702.12 08/15/2013 101-45201-421600 8/6/13 Marties - quick pro (kill Chinese Elms center island on Brdway) 20.25 08/15/2013 101-43120-422500 8/6/13 M & M Express - saw repair parts 372.99 08/15/2013 101-45201-422100 8/6/13 M & M Express - hedge trimmer & chain 475.60 08/15/2013 224-46102-424100 8/6/13 M & M Express - saw & whip parts 215.29 08/15/2013 101-45201-422100 8/6/13 M & M Express - (1) main shaft, (1) fan cover 96.82 08/15/2013 101-45201-422100 8/6/13 utx - Barco Products - (2) cs pet litter bags, ect 892.35 08/15/2013 101-45201-421990 8/6/13 Burnham - (41) yards playground mulch 1,314.56 08/15/2013 101-45201-422500 8/6/13 Burnham - (3) magic carpet spirea 42.48 08/15/2013 101-45201-422500 8/6/13 River Bend Industries - (1) valve for meyer sprayer 304.02 08/15/2013 101-45201-422100 8/6/13 Hirshfields - (4) 5 gal white paint 367.44 08/15/2013 101-43120-421510 8/6/13 Dyna - misc nuts, clamps, fuses, cable tie, ect 443.35 08/15/2013 101-43127-421990 8/6/13 Boyer Trucks - #111 - (1) v-belt, (1) tensioner 200.50 08/15/2013 101-43120-422110 8/6/13 Gradys - (7) 60lb concrete (posts @ 4th/Walnut) 48.55 08/15/2013 101-43120-422600 8/6/13 Gradys - (1) 5pc screwdriver set 11.75 08/15/2013 601-49440-424100 8/6/13 Gradys - (1) 16oz limeaway cleaner (for sweeper) 4.80 08/15/2013 101-43120-421990 8/6/13 Gradys - (6) 150A/W bulbs (farm shed) 25.59 08/15/2013 101-43127-421530 8/6/13 Gradys - (4) bulbs (farm shed) 34.16 08/15/2013 101-43127-421530 8/6/13 Gradys - (1) toilet set (xcel bathroom) 29.91 08/15/2013 101-45203-421990 8/6/13 Gradys - (1) thurnbuckle (freeway park) 16.02 08/15/2013 101-45201-421650 8/6/13 Fastenal - misc screw/nuts, ect 77.55 08/15/2013 101-45201-421650 8/6/13 Fastenal - cable ties, duct tape, ect 156.01 08/15/2013 101-45201-421650 8/6/13 Big Lake Lumber - (3) 7/16x12x16' abitibi smoot 43.61 08/15/2013 101-45201-421650 8/6/13 Home Depot - lumber (Y docks) 54.67 08/15/2013 101-45201-422100 8/6/13 Home Depot - (3) 2x6-104 5/8" kd ww stud 16.19 08/15/2013 101-45201-421650 8/6/13 Holiday - gasoline 29.62 08/15/2013 217-41990-421200 8/6/13 Central Hydraulics - #217 JD Sweeper - (1) filter 27.85 08/15/2013 101-45201-422100 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Walmart - (2) water bottles, (1) water brush 17.82 08/15/2013 101-43110-421990 8/6/13 Napa - (20) masks 25.44 08/15/2013 101-43120-421510 8/6/13 Napa - (1) maski 9.61 08/15/2013 101-43120-421510 8/6/13 Fastenal - misc screws (mott mower & stock) 6.65 08/15/2013 101-43120-422100 8/6/13 Moon Motors - (3) 2.6 hp premix 7.66 08/15/2013 101-45201-421300 8/6/13 Audio Communications - #114 - labor/supp repair connetion B 84.77 08/15/2013 101-43127-431990 8/6/13 G & K Services - (6) floor mat cleaning 61.40 08/15/2013 217-41990-431990 8/6/13 Napa - #108 - (1) accessry 3.76 08/15/2013 101-43120-422100 8/6/13 Napa - #108 - (1) oil seal, (2) snap rings 8.58 08/15/2013 101-43120-422100 8/6/13 Napa - #108 - (1) oil filter 4.45 08/15/2013 101-43127-422120 8/6/13 US Postal Service - water sample to Duluth 6.60 08/15/2013 601-49440-432200 8/6/13 Target - (10) clasp envelopes 21.27 08/15/2013 217-41990-420990 8/6/13 Napa - (2) oil filters 16.74 08/15/2013 602-49490-422700 8/6/13 Napa - #111 - (1) oil filter 29.43 08/15/2013 101-43120-422110 8/6/13 Napa - (2) lens, (4) filters, ect (stock & suppies) 36.63 08/15/2013 101-43127-422120 8/6/13 Napa - (1) gear flex 25.88 08/15/2013 101-43127-424100 8/6/13 Napa - #130 - (1) motor blower 53.98 08/15/2013 101-43120-422110 8/6/13 Napa - (22) oil filters, (11) fuel filters, (5) air filters, ect 488.32 08/15/2013 101-43127-422120 8/6/13 Hawkins - chemical product 8,232.43 08/15/2013 601-49440-421600 8/6/13 Burnham - (20) yards playground mulch 641.25 08/15/2013 101-45201-422500 8/6/13 Burnham - (15) yards playground mulch 480.94 08/15/2013 101-45201-422500 8/6/13 Marties - (1) gal talstar 73.66 08/15/2013 101-45201-421600 8/6/13 Hirshfields - (1) 5 gal green paint, (1) 2" brush 164.25 08/15/2013 101-45201-421510 8/6/13 Hirshfields - (1) pair gloves, (1) duct tape 10.77 08/15/2013 101-45201-421650 8/6/13 MainStreet Design - (12) flag poles, (10) flag wraps 257.16 08/15/2013 101-43120-422600 8/6/13 Maple Lake Lumber - (5) 50pc survey stakes 106.88 08/15/2013 101-43120-422600 8/6/13 Granite City Iron Works - #116 - labor/supp truck rollers 377.34 08/15/2013 101-43120-422100 8/6/13 Cutter Sales - mott mower - (2) bearing insert screws 122.22 08/15/2013 101-43120-422100 8/6/13 Gradys - (3) wrench comb 32.56 08/15/2013 101-43127-424100 8/6/13 Fastenal - (100) cable ties (blk prty dog show fence) 9.79 08/15/2013 101-43120-422600 8/6/13 Gradys - (1) flare adapter, (1) propane hose 40.06 08/15/2013 101-43127-421990 8/6/13 General Rental - (2) 20lb propane fills 36.00 08/15/2013 101-43120-421990 8/6/13 Home Depot - (2) 2x10-8' KD fir 19.20 08/15/2013 101-45201-421650 8/6/13 Specialty Turf - (4) 50lb bags white striping 521.55 08/15/2013 101-45203-421990 8/6/13 Brock White - (13) 50lb mortar 349.57 08/15/2013 101-43120-422410 8/6/13 Audio Communications - #130 - test all connections 45.00 08/15/2013 101-43127-431990 8/6/13 Zep - (1) dz brake wash, (1) dz zep 2000 175.64 08/15/2013 101-43127-421600 8/6/13 Zep - (2) cs suncreen wipes 85.40 08/15/2013 101-45201-420650 8/6/13 Walmart - bleach 6.37 08/15/2013 601-49440-421600 8/6/13 Gradys - (1) 1" brush, (1) 2.5 qt calb container 4.57 08/15/2013 101-43120-421510 8/6/13 Spectrum Supply - (2) 5/bag scouring spng, (1) cs perf wall blk 39.41 08/15/2013 101-45201-421650 8/6/13 AME - (1) yard 4000 AE, (5) yrd 3A32f 961.87 08/15/2013 101-43120-422410 8/6/13 Holiday - motor fuel 39.42 08/15/2013 217-41990-421200 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Burnham - (2) yards sand 38.48 08/15/2013 101-45201-421650 8/6/13 Batteries Plus - (split) (1) 12v bat, (2) 6v bat 30.92 08/15/2013 601-49440-422700 8/6/13 Batteries Plus - (split) (1) 12v bat, (2) 6v bat 30.91 08/15/2013 601-49440-422700 8/6/13 A H Hermel Foodservice - re-sale 128.07 08/15/2013 226-45203-425410 8/6/13 AmeriPride - inv 2200402895 - uniform rental 16.30 08/15/2013 226-45122-441700 8/6/13 AmeriPride - inv 2200402895 - laundry services 60.23 08/15/2013 226-45122-431110 8/6/13 AmeriPride - inv 2200402895 - towel rental 19.43 08/15/2013 226-45122-441710 8/6/13 ARC Services/Training - (16) Lifeguarding/1st Aid/CPR/AED 432.00 08/15/2013 226-45122-433200 8/6/13 Arctic Glacier - re-sale 343.94 08/15/2013 609-49750-425500 8/6/13 Cub - Friendship Island-supplies 14.01 08/15/2013 226-45127-421980 8/6/13 Cub - re-sale 20.32 08/15/2013 226-45127-425410 8/6/13 G & K Services - floor mat cleaning 63.05 08/15/2013 609-49754-431990 8/6/13 Horizon Comm Pool Supply - chemical products 485.67 08/15/2013 226-45122-421600 8/6/13 Martie's - inv#242182 (2) sodium bi-carb 30.14 08/15/2013 226-45122-421600 8/6/13 Mills Fleet Farm - (1) pr steel toe boots - T.B. pd bal $59.99 90.00 08/15/2013 101-43115-420650 8/6/13 Monticello Chamber of Commerce - kiosk rental 30.00 08/15/2013 226-45122-434990 8/6/13 Monticello NAPA - 2003 Chev S10-(1) headlight 8.80 08/15/2013 101-43115-422110 8/6/13 Monticello NAPA - 2003 Chev S10-(1) catalytic con; gaskets; ect. 400.65 08/15/2013 101-43115-422110 8/6/13 Nicaboyne Inc - re-sale 8/10/13 Movie in Pk(100) glow necklaces 49.97 08/15/2013 226-45127-425490 8/6/13 Nicros Inc - (1) spool climbing rope; (4) black diamond ATC gear 737.39 08/15/2013 226-45127-421710 8/6/13 Quality Refrigeration - 6/25/13 Gym ac/heat #5 repair 621.00 08/15/2013 226-45122-440440 8/6/13 Quality Refrigeration - 6/20/13 Main hallway ac/heat #8 repair 1,329.50 08/15/2013 226-45122-440440 8/6/13 Quality Refrigeration - 6/27/13 ice machine repair 315.51 08/15/2013 226-45122-440440 8/6/13 SuperAmerica - (11.786) gal unit #3 B.N. 42.65 08/15/2013 655-49870-421200 8/6/13 Home Depot - (1) Clorox toilet gel; (1) Simple Green cleaner 18.71 08/15/2013 101-42200-421100 8/6/13 Home Depot - (1) gal Softsoap 11.73 08/15/2013 101-42200-421990 8/6/13 US Postal Service - Calix return 50.24 08/15/2013 655-49870-432200 8/6/13 Walmart - Farmers Mkt - resale 23.69 08/15/2013 226-45127-425410 8/6/13 Horizon Comm Pool Supply - chemical products 360.86 08/15/2013 226-45122-421600 8/6/13 DISH - 8/2-9/1/13 digital music 54.51 08/15/2013 609-49754-432500 8/6/13 DISH - 6/25/13 Tech visit 95.00 08/15/2013 609-49754-432500 8/6/13 Central McGowan Inc - inv#00728130 chemical product 76.42 08/15/2013 226-45122-421600 8/6/13 utx - Central McGowan Inc - inv#00728130 delivery charge 21.50 08/15/2013 226-45122-421600 8/6/13 utx - Central McGowan Inc - inv#00730989 delivery charge 21.50 08/15/2013 226-45122-421600 8/6/13 Central McGowan Inc - inv#00730989 chemical product 74.28 08/15/2013 226-45122-421600 8/6/13 Nextel - 5/13-6/12/13 54.18 08/15/2013 101-43111-432100 8/6/13 Nextel - 5/13-6/12/13 14.18 08/15/2013 101-45201-432100 8/6/13 Nextel - 5/13-6/12/13 20.00 08/15/2013 601-49440-432100 8/6/13 Nextel - 5/13-6/12/13 20.00 08/15/2013 602-49490-432100 8/6/13 Nextel - 5/13-6/12/13 437.85 08/15/2013 655-49870-432100 8/6/13 Amazon/FLT Bloomstoday - fraudulent transaction - see 9/6 credit 117.97 08/15/2013 101-41520-443990 8/6/13 Moon Motors - Honda GX160 replaced carburetor assy 161.33 08/15/2013 101-42200-440440 8/6/13 SHRM Org - 8/7-8/8/13 T.E. 1,095.00 08/15/2013 101-41800-433200 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Advanced Disposal - June 2013 31,444.29 08/15/2013 101-43230-431000 8/6/13 Advanced Disposal - June 2013 10,396.23 08/15/2013 101-43230-431010 8/6/13 Advanced Disposal - June 2013 34.00 08/15/2013 655-49870-431010 8/6/13 Advanced Disposal - June 2013 101.72 08/15/2013 655-49870-431000 8/6/13 Advanced Disposal - June 2013 35.45 08/15/2013 101-43127-431000 8/6/13 Advanced Disposal - June 2013 94.53 08/15/2013 101-45201-431000 8/6/13 Advanced Disposal - June 2013 112.26 08/15/2013 602-49480-431000 8/6/13 Advanced Disposal - June 2013 206.80 08/15/2013 226-45122-431000 8/6/13 Advanced Disposal - June 2013 11.82 08/15/2013 211-45501-431000 8/6/13 Advanced Disposal - June 2013 23.63 08/15/2013 609-49754-431000 8/6/13 Advanced Disposal - MGFARM - 100 Brdway E - June 2013 10.45 08/15/2013 213-46522-431000 8/6/13 Auto Value - (4) tension pins 0.43 08/15/2013 101-45201-421650 8/6/13 Home Depot - (1) 12"x48" tube for concrete (Westbridge Park) 9.29 08/15/2013 101-45201-421650 8/6/13 Home Depot - lght blbs (Pneer Prk), cedar boards (Xcel board) 205.17 08/15/2013 101-45203-422300 8/6/13 Home Depot - (2) ladder jacks, (1) trowel, ect 265.05 08/15/2013 101-45201-421650 8/6/13 12C2009 - Well #4 - Schluender Construction 13 backhoe hrs 2,640.00 08/15/2013 601-00000-165010 8/6/13 Schluender Construction - clean concrete dumping 6/24/13 25.00 08/15/2013 101-43120-422400 8/6/13 All-Ways Heating - A-coil installation 939.00 08/15/2013 217-41990-422990 8/6/13 Burnham - (20) yards playground mulch 641.25 08/15/2013 101-45201-422500 8/6/13 Burnham - (2) yards sand 38.48 08/15/2013 101-45201-422500 8/6/13 utx - Sprinkler Warehouse - (64) rotors, (25) spkler nzzles, ect 628.06 08/15/2013 101-45201-422510 8/6/13 Aramark - uniform rental 13.89 08/15/2013 101-43110-441700 8/6/13 Aramark - uniform rental 130.96 08/15/2013 101-45201-441700 8/6/13 Aramark - uniform rental 58.84 08/15/2013 602-49490-441700 8/6/13 Aramark - uniform rental 58.84 08/15/2013 601-49440-441700 8/6/13 Aramark - uniform rental 183.94 08/15/2013 101-43120-441700 8/6/13 Aramark - shop towels 126.62 08/15/2013 101-43127-421990 8/6/13 Hirshfields - (10) 5 gal white paint, (9) 5 gal paint return 341.95 08/15/2013 101-43120-421510 8/6/13 Flagship Recreation - screws, bushings, ect (Rollingwoods Prk) 283.97 08/15/2013 101-45201-440800 8/6/13 Steele's Auto Glass - 1997 dodge caravan windshield 268.90 08/15/2013 101-43120-422110 8/6/13 Safety-Kleen - washer services solvent 180.75 08/15/2013 101-43127-431990 8/6/13 Olson & Sons - (1) 120V photo eye knuckle (electrical) 17.61 08/15/2013 101-45201-422300 8/6/13 Olson & Sons - (3) 100w bulbs (Pioneer Prk fixtures) 118.36 08/15/2013 101-45201-422300 8/6/13 MacQueen Equipment - (2) springs, (1) seal-A 142.67 08/15/2013 101-43120-422100 8/6/13 John's Auto Electric - #111 - alternator rebuild 138.94 08/15/2013 101-43120-422110 8/6/13 Napa - #302 - (2) oil seals, (2) v-belts (stock) 135.45 08/15/2013 101-43127-422100 8/6/13 M & M Express - (1) lopper 117.51 08/15/2013 101-45201-421990 8/6/13 Skillpath - 9/24/13 excel workshop (D. Davidson) 99.00 08/15/2013 217-41990-433200 8/6/13 Skillpath - (1) excel workbook 39.44 08/15/2013 217-41990-433200 8/6/13 Auto Value - (4) spark plugs, tubing 43.43 08/15/2013 101-45201-422100 8/6/13 Moon Motors - eng #1 - (1) gasket set, (1) exhaust fan 35.78 08/15/2013 101-42200-422110 8/6/13 First Call - ratchet straps 27.84 08/15/2013 101-45201-421650 8/6/13 General Rental - bullfloat handles, concrete & broom 23.46 08/15/2013 101-45201-421990 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 8/6/13 Marties - (3) miracle gro (center median) 20.81 08/15/2013 101-43120-422500 8/6/13 Jimmy John's - YMCA; J.O. (8) lunch meeting 52.75 08/15/2013 101-41110-443990 8/6/13 MCC - YMCA; J.O. lunch meeting - (10) chips 17.00 08/15/2013 101-41110-443990 8/6/13 NBP - (1) ct Pine-Sol lav cleaner 52.10 08/15/2013 609-49754-421100 8/6/13 NBP - (2) 24x36 bulletin board; (12) Sharpie 53.04 08/15/2013 101-41940-420990 8/6/13 NBP - (1) 36x48 chair mat 40.08 08/15/2013 101-41940-420990 8/6/13 Perkins - 7/17/13 breakfast meeting - W.E.; J.O. 20.62 08/15/2013 101-41310-443990 8/6/13 GFOA - CAFR award program 435.00 08/15/2013 101-41520-443990 8/6/13 utx - Spectrum Supply Co - inv232458 (1) cs Kleenex facial 49.80 08/15/2013 226-45122-421990 8/6/13 Spectrum Supply Co - general operating supplies 1,226.45 08/15/2013 226-45122-421990 8/6/13 Spectrum Supply Co - cleaing supplies 1,341.25 08/15/2013 226-45122-421100 8/6/13 Spectrum Supply Co - concession supplies 291.00 08/15/2013 226-45127-425410 8/6/13 Spectrum Supply Co - freight 4.32 08/15/2013 226-45122-433300 8/6/13 Spectrum Supply Co - Friendship Island (1) cs 1000 c teaspoon 10.68 08/15/2013 226-45127-421980 8/6/13 Spectrum Supply Co - concession supplies 116.98 08/15/2013 226-45203-425410 8/6/13 Gradys - (3) 60lb concrete mix (W Brdg Prk) 20.81 08/15/2013 101-45201-421650 8/6/13 Napa - (3) oil filters (for generator) 41.99 08/15/2013 101-42200-421990 8/6/13 utx - TSI - (1) wheel puller 310.00 08/15/2013 101-43127-424100 8/6/13 Fastenal - (1) 14oz rustol, (40) screws (for signs) 5.76 08/15/2013 101-43120-422600 8/6/13 Fastenal - (24) insert nuts (for signs) 11.19 08/15/2013 101-43120-422600 8/6/13 Gradys - (2) caulk (Xcel ballfields) 6.39 08/15/2013 101-45201-421650 8/6/13 Gradys - (1) adapter hose (tree watering) 8.54 08/15/2013 101-43120-421990 8/6/13 Audio Communications - (split) clip holder for pager 5.32 08/15/2013 601-49440-421990 8/6/13 Audio Communications - (split) clip holder for pager 5.31 08/15/2013 601-49440-421990 8/6/13 Napa - #113 - (1) hydraulic filter 12.08 08/15/2013 101-43120-422110 8/6/13 Napa - Eng #1 - (1) air filter (for exhaust fan) 16.42 08/15/2013 101-42200-422100 8/6/13 Gradys - (1) propane torch 29.91 08/15/2013 101-43127-424100 8/6/13 Holiday - motor fuel 35.32 08/15/2013 217-41990-421200 8/6/13 MAC Tools - 7 pc invertes torx 48.08 08/15/2013 101-43127-424100 8/6/13 Cub - re-sale 15.62 08/15/2013 609-49750-425500 8/6/13 Cub - re-sale 13.36 08/15/2013 609-49750-425500 8/6/13 Home Depot - Lab-(5) SCH40 40x10'; (3) 2" elbow bell end 38.54 08/15/2013 655-49870-421990 8/6/13 Sonora Design Assoc - off air HD amp 82.00 08/15/2013 655-49870-421990 8/6/13 GameTime - wave climber, arch entrance (W Brdg Prk damage - ins) 2,398.66 08/15/2013 101-45201-440800 8/6/13 MINNCOR Industries - (2) dock & pier floats, ect (Bertram docks) 2,153.22 08/15/2013 101-45201-440800 8/6/13 Hirshfields - (4) 5 gal white paint 367.44 08/15/2013 101-43120-421510 8/6/13 Northern Tool - (1) battery (for Chelsea lift station generator) 58.68 08/15/2013 602-49490-422100 8/6/13 NBP - (20) rm copy paper, (1) rm green paper 74.37 08/15/2013 217-41990-420990 8/6/13 Titan Machinery - (1) ignition switch 52.10 08/15/2013 101-43120-422100 8/6/13 Napa - 2008 Ford - (1) rear brake pad, (2) brake rotors 219.24 08/15/2013 601-49440-422110 8/6/13 Target - rehab fluid / calls & drills - (8) GAT G2 42.66 08/15/2013 101-42200-443990 8/6/13 Auto Value - Ranger - battery 71.60 08/15/2013 101-42200-422100 8/6/13 Musco Sports Lighting - ballfld lighting repair (insurance claim 2,228.71 08/15/2013 101-45203-440990 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 107,017.94Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 9 ACH Enabled: True 00005655255 Vanco Fitness Rewards July 2013 44.50 08/15/2013 226-45122-430700 00005657055 Gateway fees July 2013 (1/2) 20.30 08/15/2013 601-49440-443980 00005657055 Gateway fees July 2013 (1/2) 20.30 08/15/2013 602-49490-443980 00005657451 Gateway registratoin fee 40.00 08/15/2013 655-49875-443980 125.10Check Total: Total for Check Run: Total of Number of Checks: 192,732.22 9 AP-Computer Check Proof List by Vendor (08/20/2013 - 11:05 AM)Page 10 CityCouncilAgenda:08/26/13 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Rachel Leonard Communications Coordinator Adm.8/12 PT Madison Starr Life Guard MCC 8/12 PT Amanda Holthaus Life Guard MCC 8/16 PT Clayton Schuster Climbing Wall Attendant MCC 8/19 PT Name Reason Department Last Day Class Christine Buschel Involuntary Liquor Store 7/29 PT Bob Paschke Voluntary Public Works 9/6 FT NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 8/21/2013 CityCouncilAgenda:08/26/13 1 5C.Considerationofauthorizingexpenditurefor2013localshareofRiverRider replacementbus (AS) A.REFERENCEANDBACKGROUND: TheCityofMonticelloauthorizedconsolidationofthecity’sHeartlandExpressdial-a- ridetransportationservicewiththeWright-SherburneRiverRidertransportationservice in2005.ActualRiverRiderserviceforthecommunitybeganin2006.Theconsolidation wasanefforttomaximizeefficienciesforthelocalpublictransportationserviceandto providebetteroverallsystemservice. Aspartoftheconsolidationauthorization,theCityrecommendedtoRiverRiderthata dedicatedbusremainoperationalwithinthecitylimitsofMonticello.Inorderto accommodatethisrecommendation,RiverRiderandMnDOTrecommendedthattheCity designateanannuallocalcontributiontowardthefuturereplacementpurchaseofalocal bus.Assuch,alocalsharecontributionhasbeenbudgetedeachyearsince2010tofund thefuturecapitalexpenditurefortheMonticellobusreplacement. 2010$5,000 2011$3,000 2012$3,000 2013$3,000 TOTALAVAILABLE$14,000 Atthistime,RiverRiderisseekingtoreplacethecurrentMonticellobusandhas requestedcontributionofthelocalmatch.Thecapitalexpenditureforthebuswas approvedbyMnDOTthroughRiverRider’s2013ManagementPlan.RiverRiderhas ordereda2013busfromHoglund’sTransportation.Thepurchasepriceforthebusis $70,279.00.Thelocalshare(20%)forMonticellototals$14,055.80. Forreference,RiverRiderhasprovidedtheCitywithitsmostrecentMonticelloridership information.RiverRiderisshowingaslightincreasefrom3.65ridesperhourin2012to 3.72ridesperhourforthesameperiodin2013.ForRiverRider,thesesmallincreases areimportantasitseekstoattractridersanddecreasemileage,whichinturnincreases overallsystemefficiencyandreducescosts. A1.BudgetImpact:Asnoted,theCityhasbudgetedforthisexpenditurewith previousbudgetallocations.Thetotallocalshareresponsibilityis$14,055.80.It isnotedthattheamountis$55.80overthepreviouslyallocatedfunding. ItisalsorecommendedthattheCitycontinuetoallocatefundingeachyearfor futurelocalbusreplacementaspartofthebudgetingprocess. A2.StaffWorkloadImpact:Limitedtopreparationofthisreport. CityCouncilAgenda:08/26/13 2 B.ALTERNATIVEACTIONS: 1.Motiontoauthorizeanexpenditureof$14,055.80for2013localshareofRiver Riderreplacementbus. 2.Motionnottoauthorizeanexpenditureof$14,055.80for2013localshareof RiverRiderreplacementbus. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Fundingisavailableforthisexpenditureandthe expensesupportscontinuedMonticellotransitservicethroughRiverRider. D.SUPPORTINGDATA: RiverRiderridershipdata Monticello2012 DateMilesHoursAdult60+Dis/WCStudentTotals Jan168015316022228135545 Feb1482138.511625852115541 Mar177216114131960115635 Apr1604155.751312715880540 May1805159.315927458145636 Jun1439141.251012376970477 Jul1396138.75822725344451 Aug154715611630071129616 Sep1297129.75842295456423 Oct1709153.51272945868547 Nov1454140.15972664852463 Dec13241381212172746411 185091764.951435315963610556285 Monticello2013 DateMilesHoursAdult60+Dis/WCStudentTotals Jan15251491162215978474 Feb14121291262636568522 Mar1579140.513124651115543 Apr16451531222314184478 May1740165.2513326065217675 Jun1591155.251142558280531 Jul2023178.2520926176215761 Aug0 Sep0 Oct0 Nov0 Dec0 115151070.2595117374398573984 RIVERRIDERRidershipData CityCouncilAgenda:08/26/13 1 5D.ConsiderationofauthorizingclosureofSanitarySewerAccessFundandWater AccessFundbytransferringyear-endfundbalancestothedebtservicefundforthe 2011AG.O.RefundingBonds (WO) A.REFERENCEANDBACKGROUND: Therearethreeaccessfunds:sanitarysewer,water,andstormwater.Eachaccountsfor impactfeescollectedonnewdevelopment.Thesanitarysewerandwateraccessfundsare depletedornearlydepleted.Bothfundshaveacorrespondingutilityfundtoaccountfor operations.Bothcouldbeusedtoaccountforfuturecollectionofaccessfees.Theutility fundsareclassifiedasenterprisefunds.Enterprisefunds,unlikegovernmentalfunds, reporttheiroperationsinmuchthesamewayabusinessdoes.Inenterprisefunds,impact feesarenon-operatingrevenueandresidualamountsareclassifiedasarestrictedasset. The numberoffundsprinciple asserts: Governmentalunitsshouldestablishandmaintainthosefundsrequiredbylawandsound financialadministration.Onlytheminimumnumberoffundsconsistentwithlegaland operatingrequirementsshouldbeestablished;however,unnecessaryfundsresultin inflexibility,unduecomplexity,andinefficientfinancialadministration. Itshouldbenotedthatthebelowactionisrequiredforfinancialreportingpurposes.As determinedbythefinancedirector,itmayormaynothaveaneffectontheinternal accountingforaccessfunds. A1.BudgetImpact:Reducesunduecomplexityandinefficientfinancial administration. A2.StaffWorkloadImpact:Staffimpactnegligible. B.ALTERNATIVEACTIONS: 1.MotiontoclosetheSanitarySewerAccessFundandWaterAccessFundby transferringyear-endfundbalancestothe2011AG.O.RefundingBondsFund. 2.MotiontonotclosetheSanitarySewerAccessFundandWaterAccessFund. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: None CityCouncilAgenda:08/26/13 1 5E.Considerationofapprovingamendmentstothecapitalizationthresholdsand adoptingtheCityofMonticelloCapitalAssetGuide (WO) A.REFERENCEANDBACKGROUND: Thecurrentcapitalizationthresholdis$5,000.Thisamountisantiquatedanddoesnot reflecttheeffectsofinflation.Additionally,recordingandlong-termtrackingof relativelyminorassetacquisitionsprovideslittle,ifany,benefittofinancialreportusers. BelowisthescheduleusedbytheTownofJackson,population9,710.Similaramounts wereusedinEastGrandForks,population8,560. Classof Asset Details Useful Life Threshold Land/landimprovements N/A Land-$1,Improvements-$50,000 Building/buildingimprovements:$20,000 Floorcover ConstructionInteriorandRoofCover HeatingVentilationACandLighting Electrical Elevators,Fire,PipingandPlumbing SitePreparation WallsExterior Floorstructure,foundation,roof structure,steelframe PrimaryInfrastructureandUtility $75,000 PavingSystems Water,SanitaryandStormSewer SecondaryInfrastructure $25,000 Sidewalk,Boardwalk,Pathways Streetlights,Signage Equipment $10,000 Vehicles Machinery Equipment Softwareand non-tangible $10,000 PurchasedandInternallydeveloped ConstructionWorkInProgress Uponcompletion,peraboveclass Thesecapitalizationthresholdswouldnotoverridethoseproscribedbystateorfederal statutesorregulators. Atenetofgoodfinancialmanagementistheoffsetofrecurringexpendituresbyrecurring revenues.Recurringexpendituresincludeoperatingexpenditures(salaries,supplies, maintenance,etc.)plusarecurringlevelofcapitalexpenditures.Raisingthe capitalizationthresholdmeansmorecapitalitemswillbeincludedinoperatingbudgets andfinancedwithrecurringrevenue. CityCouncilAgenda:08/26/13 2 A1.BudgetImpact:None. A2.StaffWorkloadImpact:Staffimpactisnotinsignificant.Recordingand trackingrelativelyinsignificantcapitalassetacquisitionsthroughoutanasset’s lifeisacumbersomeundertakingwithlittlebenefittothecity’saccountingor financialreportingsystems. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethecapitalizationthresholdsasproposedintheaboveschedule andadopttheattachedCapitalAssetGuide. 2.Motiontonotapprovethecapitalizationthresholdsintheaboveschedule. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: CityofMonticelloCapitalAssetGuide CapitalAssetGuide CityofMonticello,Minnesota “theeveryperson’sgo-toguideforunravelingtheconfusionsurrounding capitalassets”JohnDebit Revised:August2013 1 CityofMonticello CapitalAssetGuide TableofContents Page ExecutiveSummary2 1.Introduction3 2.DepreciationofCapitalAssets3 Leaseholdimprovement…………………………………………………….3 3.Definitions3 Acquisitioncost………………………………………………………………4 Additionsandimprovements……………………………………………….4 Assetcost…………………………………………………………………….4 Assetsheldintrust………………………………………………………….4 Associateddebt……………………………………………………………..4 Building………………………………………………………………………4 Buildingimprovements……………………………………………………..4 Computationofgainorloss………………………………………………..4 Computersoftware………………………………………………………….5 Internalusesoftware………………………………………………………..5 Capitalizationofsoftwarecosts……………………………………………5 Constructioninprogress……………………………………………………5 Donatedassets……………………………………………………………..6 Equipment……………………………………………………………………6 EstimatedUsefulLife……………………………………………………….6 GAAPandGASP……………………………………………………………6 Jointlyfundedinfrastructure………………………………………………..6 Leasedequipment…………………………………………………………..6 Exhaustiblecollectionsoritems……………………………………………7 Inexhaustiblecollectionsoritems………………………………………….7 Infrastructure…………………………………………………………………7 Infrastructureimprovements7 Infrastructuremodifiedapproach…………………………………………..7 Jointlyfundedinfrastructure………………………………………………..8 Maintenancecosts………………………………………………………….8 Preservationcosts………………………………………………………….8 Land………………………………………………………….………………8 Landimprovements…………………………………………………………8 Leaseholdimprovements……………………………………………………8 Otherimprovements…………………………………………………………8 RepairandMaintenance…………………………………………………….8 Saleofcapitalassets………………………………………………………..9 Trade-inofassets……………………………………………………………9 Worksofartandhistoricaltreasures………………………………………9 4.ExamplesofCapitalizedAssets10-12 GFOARecommendedPractices13-14 2 ExecutiveSummary ThisCapitalAssetGuideispresentedforthebenefitofcitydepartmentdirectors,accounting personnel,externalauditorsandthecity’scustomersandpeers.Thisguideismeantto augmentotherproceduresfoundonthecityintranet.Thecriteriaforrecordinganitemasa capitalassetareasfollows:1)estimatedusefullife,2)assetcosts,3)associateddebt.The criteriaarefurtherdefinedinSection3–Definitions.Moreover,thecityusesthestraight-line methodofdepreciation(capitalizedcostdividedbyusefullife)forthefollowingcapitalassets withthedesignatedusefullifeanddollarthresholds: ClassofAsset Details Useful Life Threshold Land/landimprovements N/A Land-$1,Improvements-$50,000 Building/buildingimprovements:$20,000 Floorcover ConstructionInteriorandRoof Cover HeatingVentilationACand LightingElectrical Elevators,Fire,Pipingand Plumbing SitePreparation WallsExterior Floorstructure,foundation,roof structure,steelframe PrimaryInfrastructureandUtility $75,000 PavingSystems Water,SanitaryandStormSewer SecondaryInfrastructure $25,000 Sidewalk,Boardwalk,Pathways Streetlights,Signage Equipment $10,000 Vehicles Machinery Equipment Software $10,000 PurchasedandInternally developed ConstructionWorkInProgress Uponcompletion,peraboveclass Note:Land,LandImprovements,WorksofArtandhistoricaltreasuresareconsideredinexhaustible andarenotdepreciated. 3 1.Introduction 1.Introduction EffectiveJuly1,2003,thecitywasrequiredtoimplementGovernmentalAccounting StandardsBoard(GASB)StatementNo.34andNo.35,BasicFinancialStatementsand Management’sDiscussionandAnalysisforStateandLocalGovernments.Thenew reportingmodelrequireddepreciationexpensetobereportedinthefinancialstatementsfor alldepreciableassets.Includedinthisguideareassetcategorydefinitions,capitalization thresholds,depreciationmethodologies,andexamplesofexpendituresforeachclassof assets.Guidelinesforleaseholdimprovementsandconstructioninprogressarealso included.Thebookvalueofallcapitalassetsisrecordedinasinglefundbybranch.This segregationisprimarilyforlocationandphysicalinventorypurposes. 2.DepreciatingCapitalAssets Capitalassetsaredepreciatedovertheirestimatedusefullivesunlesstheyare inexhaustible.Depreciationexpenseiscalculatedandstoredbythepropertyfixedasset managementsystemforequipment,andsoftware;cityfinancestaffmaintainsdepreciation dataforinfrastructureandbuildings.Afullyeardepreciationamountwillbetakenforevery assetclassregardlessofthedayduringthefiscalyearwhentheassetisplacedinto service.Accumulateddepreciationwillbesummarizedandpostedelectronicallybyfinance totheaccountinggeneralledger. LeaseholdImprovementsDepreciationMethodology Leaseholdimprovementsarecapitalizedbythelesseeandareamortizedovertheshorterof (1)theremainingleaseterm,or(2)theusefullifeoftheimprovement.Expendituresfor constructingtheutilityimprovementsshouldbechargedtotheappropriateenterprisefund. Improvementsmadeinlieuofrentshouldbeexpensedintheperiodincurred.Ifthelease containsanoptiontorenewandthelikelihoodofrenewalisuncertain,theleasehold improvementshouldbewrittenoffovertheremaininglifeoftheremainingleasetermor usefullifeoftheimprovement,whicheverisshorter. 3.Definitions 4. Capitalassetsareclassifiedasrealorpersonalpropertythathaveavalueequaltoor greaterthanthecapitalizationthresholdfortheparticularclassificationoftheassetandhave anestimatedlifeofoneyearormore.Theyinclude:land,landimprovements,buildings, buildingimprovements,machineryandequipment,vehicles,infrastructure,leasehold improvements,worksofartandhistoricaltreasuresandconstructioninprogress(excluding projectsfromoutsidedevelopers).Acapitalassetistobereportedand,withcertain exceptions,depreciatedingovernment-widestatements.Inthegovernment-wide statements,assetsthatarenotcapitalizedareexpendedintheyearofacquisition. Infrastructureassetsarelong-livedcapitalassetsthatnormallycanbepreservedfora significantlygreaternumberofyearsthanmostcapitalassetsandthatarenormally stationaryinnature.Examplesincluderoads,bridges,tunnels,drainagesystems,water systems,anddams.Infrastructureassetsdonotincludebuildings,drives,parkinglotsorany otherexamplesgivenabovethatareincidentaltopropertyoraccesstotheproperty. 4 AcquisitionCost -Assetsshouldberecordedandreportedattheirhistoricalcosts, whichincludethevendor’sinvoice(plusthevalueofanytrade-inorallowance,if reflectedontheinvoice),plussalestax,initialinstallationcost,modifications, attachments,accessoriesorapparatusnecessarytomaketheassetusableand renderitintoservice.Historicalcostsalsoincludeancillarychargessuchasfreightand transportationcharges,sitepreparationcostsandprofessionalfees. AdditionsandImprovements -Capitaloutlaysthatincreasethecapacity,theuseful lifeorefficiencyoftheasset.Achangeincapacityincreasesthelevelofservice providedbyanasset.Forexample,additionallanescanbeaddedtoahighwayorthe weightcapacityofabridgecouldbeincreased.Achangeinefficiencymaintainsthe sameservicelevel,butatareducedcost.Forexample,aheatingandcoolingplant couldbere-engineeredsothatitproducesthesametemperaturechangesatreduced cost. AssetCost -Thesecondcriterionfordeterminingdepreciablecapitalassetsiscost. Thecitydoesnotneedtocapitalizeeveryassetwithausefullifegreaterthanone year.Todosoisanunnecessaryburdenandwillnotmateriallyaffectfinancialresults. Thetablelistedbelowwillbeusedindeterminingthedollarthresholdstousefor trackingthecity’scapitalassets.Assetcapitalizationanddepreciationwillbeaudited onanannualbasisaspartoftheexternalauditorsfieldwork. AssetsHeldinTrust -Capitalassetsheldbythecityonbehalfofanon-cityentity (suchasartcollectionsownedbyfamilies,estatesandothers)andthatareunderthe temporarycontrolofthecityshouldberecordedasassetsheldforothersuntil returnedtotheowners. AssociatedDebt -Thethirdcriterionforestablishinganitemasacapitalassetis associateddebt.Thecityshouldcarefullyconsiderthemeritsofcapitalizingassets purchasedwithdebtproceeds.Doingsomayminimizethepotentialofnegativenet assetsbeingreportedinthestatementofnetassets. Building -Astructurethatispermanentlyattachedtothelandwithafoundation,hasa roof,ispartiallyorcompletelyenclosedbythreewalls,hasoneutilityotherthan electricityandisnotintendedtobetransportableormoveable,whichisusedfor housingpeople,animals,plantsorequipment.Equipmentpermanentlyaffixedto buildingsshouldbeincludedaspartofthebuilding. BuildingImprovements -Capitalcostsincreasethevalueofabuilding.Abuilding improvementshouldbecapitalizedasabettermentandrecordedasanadditionof valuetotheexistingbuildingiftheexpenditurefortheimprovementisatthe capitalizationthreshold.Thedepreciablelifeoftheimprovementiscalculated separatelyfromtheoriginalbuildingcost. CapitalizationThreshold -Themonetarycriterionusedtodeterminewhetheragiven capitalassetshouldbereportedonthebalancesheet.Itemsnotmeetingthe thresholdsaresmalltoolsandequipmentorrepairsandmaintenance. ComputationofGainorLossfromSaleofAssets Tocomputeagainorloss,proceedsreceivedmustbesubtractedfromtheasset’snet bookvalueandinaccordancewithfederalregulations. 5 Example:Asset’sHistoricalCost$10,000 LessAccumulatedDepreciation(7,000) NetBookValue$3,000 SubtractProceedsReceived(2,000) LossfromSaleofAsset$1,000 ComputerSoftware –Minorsoftwarepurchasesaredefinedaspurchasesofless $10,000dollarsandarerecordedassmalltoolsandequipmentexpenditures.Major softwarepurchasesaredefinedaspurchasesover$10,000ormoreandare depreciatedover10years. InternalUseSoftware -Forsoftwaretobeconsideredforinternaluse,the softwaremustmeetthefollowingtests-itmustbeacquired,internallydeveloped ormodifiedsolelytomeettheuniversity’sinternalneeds,andduringthesoftware’s developmentormodification,theuniversitymustnothaveasubstantiveplanto marketthesoftwareexternallytootherorganizations. CapitalizationofSoftwareCosts -Softwareimplementationgenerallyinvolves threephases.Thesephasesandtheircharacteristicsareasfollows: 1.Preliminaryprojectphase-Whenconceptualformulationofalternatives,the evaluationofalternatives,adeterminationofexistenceofneededtechnologiesand thefinalselectionfromamongthealternativesismade. 2.Applicationdevelopment/implementationphase-Designofchosenpath includingsoftwareconfigurationandsoftwareinterfaces,coding,installationof computerhardware,testing,includingparallelprocessingphase,costsoftraining, employeeandconsultanttravelexpensesandconsultantfees. 3.Post-implementation/operationphase-trainingandapplicationmaintenance activitiesincurredafterphasetwoiscomplete. Costsassociatedwiththepreliminaryprojectandthepostimplementationand/or operatingphasesshouldbeexpensedasincurred.Internalandexternalcosts associatedwiththeapplicationdevelopmentphaseshouldbecapitalized.Coststo developorobtainsoftwarethatallowsforaccessorconversionofolddatabynew informationsystemsshouldalsobecapitalized.Generalandadministrativecosts andoverheadexpendituresassociatedwithsoftwaredevelopmentshouldnotbe capitalizedascostsofinternalusesoftware. Capitalizationofcostsshouldbeginwhenthepreliminaryprojectphaseiscomplete andtheuniversity’smanagementhasimplicitlyorexplicitlyauthorizedorcommits tofundingthesoftwareprojectwiththeintentitwillbecompletedandusedto performitsplannedfunctions.Capitalizationshouldceasenolaterthanthetimeat whichsubstantialtestingiscompleteandthesoftwareisreadyforitsintended purposeorrenderedinservice. ConstructionWorkinProgress(CWIP)-Theeconomicconstructionactivitystatus ofbuildingsandotherstructures,infrastructure(highways,energydistributionsystems, pipelines,etc.),additions,alterations,reconstruction,installation,andmaintenance 6 andrepairs,whicharesubstantiallyincomplete.Theportionofaprojectplacedin serviceaheadofoverallprojectcompletionshouldbedepreciatedwhenthereis materialeffectonthefund’sfinancialstatements. DonatedAssets -Donationsaredefinedasvoluntarycontributionsofresourcestoa governmentalentitybyanexternalentity.Donationsshouldbereportedatfairmarket valueatthetimeofacquisitionplusancillarycharges,ifany.Fairvalueequalsthe amountatwhichanassetcouldbeexchangedinacurrenttransactionbetweenwilling parties. EffectiveJune30,2003,governmentalfundswillhavetomeetthestandardsofGASB StatementNo.33.Donationsmustberecordedandreportedatfairvalueonthedate ofacquisitionbasedonareasonablemarketstudy.Recipientsofdonatedcapital assetswillrecognizethedonationandrelatedrevenuewhenthetransactionis completeandtheassetsarereceived,providingalleligibilityrequirementshavebeen met.Promisesofcapitalassetdonationsshouldberecognizedasreceivablesand revenues(netofestimateduncollectibleamounts)whenallapplicableeligibility requirementshavebeenmet,providingthatthepromiseisverifiableandtheresources aremeasurableandprobableofcollection. Insomecases,donatedcapitalassetsaregivenwiththestipulation(timerequirement) thattheassetscannotbesold,disbursedorconsumeduntilaspecifiednumberof yearshavepassedoraspecificeventhasoccurred.Forsuchcases,thecapitalasset shouldbereportedinthestatementofNetAssetsas“NetAssets--Restricted”aslong astherestrictionsortimerequirementsremainineffect. Equipment -Movabletangibleassetstobeusedforoperations,thebenefitsofwhich isoneyearormorefromthedateofacquisitionandplacedintoservice.Improvements oradditionstoexistingequipmentthatconstituteacapitaloutlayorincreasethevalue orlifeoftheasset,whichhasanacquisitioncostof$10,000ormore,shouldbe capitalizedasabettermentandrecordedseparately,butshownasanattachmentor componentoftheexistingasset. Generally,capitalequipmentthatistechnicalorelectronicinnatureandsubjectto functionalobsolescenceisassignedausefullifeofsixyears. Capitalequipmentthatismechanicalinnatureisassignedausefullifeof15years. EstimatedUsefulLife -Thefirstcriterioninestablishinganitemasacapitalassetis usefullife.Anassetmusthaveanestimatedusefullifegreaterthanonereporting periodtobeconsideredforcapitalizationanddepreciation.Assetsthatareconsumed, used-up,habituallylostorworn-outinoneyearorlessshouldnotbecapitalized. Estimatedusefullifemeanstheestimatednumberofmonthsoryearsthatanassetwill beabletobeusedforthepurposeforwhichitwaspurchased.Indetermininguseful life,thecityshouldconsidertheasset’spresentcondition,useoftheasset, constructiontype,maintenancepolicy,andhowlongitisexpectedtomeetservice demands. GAAPandGASB -Theaccountingandreportingpoliciesofthecityconformto generallyacceptedaccountingprinciples(GAAP)applicabletostateandlocal 7 governments.TheGovernmentalAccountingStandardsBoard(GASB)istheaccepted standard-settingbodyforestablishinggovernmentalaccountingandfinancialreporting principles. JointlyFunded -Thepropertyrecordswillreflectthesourceoffundsforequipment paidforjointlybythecityandanexternalentity. LeasedEquipment –Leasedequipmentshouldbecapitalizedandhaveanassettag affixedtotheequipmentiftheleaseagreementmeetsanyoneofthefollowingcriteria: •Theleasetransfersownershipofthepropertytothelesseebytheendofthelease term. •Theleasecontainsabargainpurchaseoption. •Theleasetermis75percentormoreoftheestimatedeconomiclifeoftheleased property. •Thepresentvalueoftheminimumleasepaymentsattheinceptionofthelease, excludingexecutioncosts,equalsatleast90percentofthefairvalueoftheleased property. Leasesthatdonotmeetanyoftheaboverequirementsshouldberecordedasan operatingleaseandthemonthlyleasepaymentsarechargedtoanequipmentrental accountintheappropriatedivision. ExhaustibleCollectionsorItems -Itemswhoseusefullivesarediminishedby displayoreducationalorresearchapplicationsandaredepreciated. InexhaustibleCollectionorItems –Itemswho’seconomicbenefitorservice potentialisusedupsoslowlythattheestimatedusefullivesareextraordinarilylong. Becauseoftheircultural,aesthetic,orhistoricalvalue,theholderoftheassetapplies effortstoprotectandpreservetheassetinamannergreaterthanthatforsimilar assetswithoutsuchcultural,aesthetic,orhistoricalvalue.Theseassetsarenot depreciated. Infrastructure -Assetsthatarelong-livedcapitalassetsthatnormallyarestationaryin natureandcanbepreservedforasignificantlygreaternumberofyearsthanmost capitalassets.Infrastructureassetsareoftenlinearandcontinuousinnature. Infrastructuresubsystemsexamples: 1.PavementSystems 2.Utilities 3.Other InfrastructureImprovements -Capitaleventsmateriallyextendtheusefullifeor increasethevalueoftheinfrastructure,orboth.Infrastructureimprovements shouldbecapitalizedasabettermentandrecordedasanadditionofvaluetothe infrastructureiftheimprovementoradditionofvalueisatthecapitalization thresholdorincreasesthelifeorvalueoftheassetby25percentoftheoriginal costorlifeperiod. InfrastructureModifiedApproach -Themodifiedapproachisanalternativeto reportingdepreciationforinfrastructureassetsthatrequiresanassetmanagement 8 system,documentationthatassetsarebeingpreservedatoraboveacondition levelestablishedbythegovernmentanddepreciationisnotreported.Thecitywill depreciatecapitalassetsratherthanfollowthemodifiedapproach. JointlyFundedInfrastructure -Infrastructurepaidforjointlybythecityandother governmentalentitiesshouldbecapitalizedbytheentityresponsibleforfuture maintenance. MaintenanceCosts –Coststhatallowanassettocontinuetobeusedduringits originallyestablishedusefullife,andshouldbeexpensedintheperiodincurred. PreservationCosts –Coststhataregenerallyconsideredtobethoseoutlaysthat extendtheusefullifeofanassetbeyonditsoriginalestimatedusefullife,butdonot increasethecapacityorefficiencyoftheasset.Preservationcostsshouldnotbe capitalizedunlesstheoriginalcostcanbedeterminedandthevaluewrittenoff alongwiththeaccumulateddepreciation.Thepreservationcostwillbedepreciated overtheappropriateusefullife. Land -Thesurfaceorcrustoftheearth,whichcanbeusedtosupportstructures,and maybeusedtogrowcrops,grass,shrubs,andtrees.Landischaracterizedashaving anunlimitedlife(indefinite)andisnotdepreciated.Donatedlandisrecordedatthefair marketvalueonthedateofthedonation. LandImprovements -Betterments,sitepreparation,andsiteimprovements(other thanbuildingsandinfrastructure)thatreadylandforitsintendeduse.Thecosts associatedwithimprovementstolandareaddedtothecostofthelandandarenot depreciated. LeaseholdImprovements -Constructionofnewbuildingsorimprovementsmadeto existingstructuresbythelessee,whohastherighttousetheseleasehold improvementsoverthetermofthelease.Theseimprovementswillreverttothelessor attheexpirationofthelease.Moveableequipmentorofficefurniturethatisnot attachedtotheleasedpropertyisnotconsideredaleaseholdimprovement.See Section2–“LeaseholdImprovements DepreciationMethodology.” OtherImprovements -Depreciableimprovementsmadetoafacilityortolandthat shouldbecapitalizedasbettermentsiftheimprovementisatthecapitalization thresholdortheexpenditureincreasesthelifeorvalueoftheassetby25percentof theoriginalcostorlifeperiod. RepairsandMaintenance-Thefollowingtablewilldetermineifmaintenanceor repairshouldbecapitalizedorexpensed.Withrespecttoassetimprovements,costs overthethresholdsintheexecutivesummaryshouldbecapitalizedif: 1.Theestimatedlifeoftheassetisextendedbymorethan25%,or 2.Thecostresultsinanincreaseinthecapacityoftheasset,or 3.Theefficiencyoftheassetisincreasedbymorethan10%,or 4.Significantlychangesthecharacteroftheasset,or 5.Inthecaseofstreetsandroads–iftheworkdoneimpactsthe“base”structure. 9 Otherwisethecostshouldbeexpensedasrepairandmaintenance. Maintenancecostsallowanassettocontinuetobeusedduringitsoriginally establishedusefullife.Maintenancecostsareexpensedintheperiodincurred. Preservationcostsgenerallyextendtheusefullifeofanassetbeyonditsoriginal estimatedusefullife,butdonotincreasethecapacityorefficiencyoftheasset. Preservationcostsarecapitalizedanddepreciatedifitextendstheoriginalestimated lifebymorethantheassignedpercentlistedabove. Achangeincapacityincreasesthelevelofserviceprovidedbyanasset.Forexample, additionallanescouldbeaddedtoaroadortheweightcapacitycouldbeincreased.A changeinefficiencymaintainsthesameservicelevel,butatalowercost.For example,anelectricgeneratingplantcouldbereengineeredsothatitproducesthe samemegawattsperdayusinglessfuel. SaleofCapitalAssets –Whenanassetissoldtoanon-stateentityoranotherstate agency,againorlossmustberecognizedintheannualreportwhen: •cashisexchangedandtheamountpaiddoesnotequalthenetbookvalueofthe asset •cashisnotexchangedandtheassetisnotfullydepreciatedorhasaresidualvalue Againorlossisnotreportedwhen: •cashexchangedequalsthenetbookvalueandtheassetdoesnothavearesidual value •cashisnotexchangedandtheassetisfullydepreciatedandhasnoresidualvalue. Trade-inofAssets -Similarassets–surplusorsalvagepropertycanbeofferedasa trade-inonnewpropertyofthesamegeneraltypeiftheexchangeisinthebest interestofthecity.Whenrecordingatrade-inofsimilarassets,agenciesmustusea bookvaluebasisfortheassetssurrenderedoracquired. Whenassetsareexchangedandnomonetaryconsiderationispaidorreceived,the costoftheassetacquiredisrecordedatthecarrying(book)valueoftheasset surrendered. Wheremonetaryconsiderationisgiven,thenewassetmustberecordedatthesumof thecashpaidplusthebookvalueoftheassetsurrendered. Dissimilarassets-whenrecordingatrade-inofdissimilarassets: •recordthevalueoftheassetbeingtradedandtheresultingtransactionforacquiring thenewasset,usingthefairvalueoftheassetbeingtraded •ifcashisusedtopurchasetheasset,agenciesmustrecordthetransactionforthe newassetascashpaidplusthefairvalueoftheassetsurrendered WorksofArtandHistoricalTreasures -collectionsorindividualitemsofsignificancethat areownedbythecity,whicharenotheldforfinancialgain,butratherforpublicexhibition, educationorresearchinfurtheranceofpublicservice.Collectionsorindividualitemsthat areprotectedandcaredfororpreservedandsubjecttoanorganizationalpolicythat 10 requirestheproceedsfromsalesofcollectionitemstobeusedtoacquireotheritemsfor collections.See“Exhaustible”and“Inexhaustible”definitions 4.ExamplesofCapitalizedExpenditures Buildings: PurchasedBuildings •Originalpurchaseprice •Expensesforremodeling,reconditioningoralteringapurchasedbuildingtomakeit readytouseforthepurposeforwhichitwasacquired •Environmentalcompliance(i.e.,asbestosabatement) •Professionalfees(legal,architect,inspections,titlesearches,etc.) •Paymentofunpaidoraccruedtaxesonthebuildingtodateofpurchase •Cancellationorbuyoutofexistingleases •Othercostsrequiredtoplaceorrendertheassetintooperation ConstructedBuildings •Completedprojectcosts •Interestaccruedduringconstruction •Costofexcavationorgradingorfillingoflandforaspecificbuilding •Expensesincurredforthepreparationofplans,specifications,blueprints,etc. •Costofbuildingpermits •Professionalfees(architect,engineer,managementfeesfordesignand supervision,legal) •Unanticipatedcostssuchasrockblasting,piling,orrelocationofthechannelofan undergroundstream •Permanentlyattachedfixturesormachinerythatcannotberemovedwithout impairingtheuseofthebuilding •Additionstobuildings(expansions,extensions,orenlargements) BuildingImprovements: Note:Forareplacementtobecapitalized,itmustbeapartofamajorrepairor rehabilitationproject,whichincreasesthevalue,and/orusefullifeofthebuilding,such asrenovationofastudentcenter.Areplacementmayalsobecapitalizedifthenew item/partisofsignificantlyimprovedqualityandhighervaluecomparedtotheold item/partsuchasreplacementofanoldshingleroofwithanewfireprooftileroof. Replacementorrestorationtooriginalutilitylevelwouldnot.Determinationsmustbe madeonacase-by-casebasis. •Conversionofattics,basements,etc.,tousableoffice,clinic,researchor classroomspace •Structuresattachedtothebuildingsuchascoveredpatios,sunrooms,garages, carports,enclosedstairwells,etc. •Installationorupgradeofheatingandcoolingsystems,includingceilingfansand atticvents •Originalinstallation/upgradeofwallorceilingcoveringsuchascarpeting,tiles, paneling,orparquet •Structuralchangessuchasreinforcementoffloorsorwalls,installationor replacementofbeams,rafters,joists,steelgrids,orotherinteriorframing •Installationorupgradeofwindowordoorframe,upgradingofwindowsordoors, built-inclosetandcabinets 11 •Interiorrenovationassociatedwithcasings,baseboards,lightfixtures,ceilingtrim, etc. •Exteriorrenovationsuchasinstallationorreplacementofsiding,roofing, masonry,etc. •Installationorupgradeofplumbingandelectricalwiring •Installationorupgradeofphoneorclosedcircuittelevisionsystems,networks, fiberopticcable,wiringrequiredintheinstallationofequipment(thatwillremain inthebuilding). •Othercostsassociatedwiththeaboveimprovements BuildingImprovementstoberecordedasMaintenanceExpense: •Adding,removingand/ormovingofwallsrelatingtorenovationprojectsthatare notconsideredmajorrehabilitationprojectsanddonotincreasethevalueofthe building •Improvementprojectsofminimalornoaddedlifeexpectancyand/orvaluetothe building •Plumbingorelectricalrepairs •Cleaning,pestextermination,orotherperiodicmaintenance •Interiordecoration,suchasdraperies,blinds,curtainrods,wallpaper •Exteriordecoration,suchasdetachableawnings,uncoveredporches,decorative fences,etc. •Maintenance-typeinteriorrenovation,suchasrepainting,touch-upplastering, replacementofcarpet,tile,orpanelsections;sinkandfixturerefinishing,etc. •Maintenance-typeexteriorrenovationsuchasrepainting,replacementof deterioratedsiding,roof,ormasonrysections •Replacementofapartorcomponentofabuildingwithanewpartofthesame typeandperformancecapabilities,suchasreplacementofanoldboilerwitha newoneofthesametypeandperformancecapabilities •Anyothermaintenance-relatedexpenditurewhichdoesnotincreasethevalueof thebuilding Equipment: •Originalcontractorinvoiceprice •Freightcharges •Importduties •Handlingandstoragecharges •In-transitinsurancecharges •Sales,use,andothertaxesimposedontheacquisition •Installationcharges •Chargesfortestingandpreparationforuse •Costsofreconditioninguseditemswhenpurchased •Partsandlaborassociatedwiththeconstructionofequipment Infrastructure: •CommunicationsSystems–fiberopticcabling,telephonedistributionsystems (betweenbuildings),radioortelevisiontransmittingtower •PavementSystems–highways,roads,streets,curbs,gutters,sidewalks,fire hydrants,guardrails,parkinglots,driveways,andparkingbarriers(if permanentlyaffixed) •Utilities–gasdistributionsystems,electric,water,gas(mainlinesanddistribution lines,tunnels),chilledwater,geothermal,septicsystems 12 •Other–irrigationsystems,streetsignage,lightsystem(traffic,outdoor,street, etc.) Land: •Purchasepriceorfairmarketvalueattimeofgift •Commissions •Professionalfees(titlesearches,architect,legal,engineering,appraisal, surveying,environmentalassessments,etc.) •Landexcavation,fill,grading,drainage •Demolitionofexistingbuildingsandimprovements(lesssalvage) •Removal,relocation,orreconstructionofpropertyofothers(railroad,telephone andpowerlines) •Interestonmortgagesaccruedatdateofpurchase •Accruedandunpaidtaxesatdateofpurchase •Othercostsincurredinacquiringtheland •Waterwells(includesinitialcostfordrilling,thepumpanditscasing) •Right-of-way LandImprovements: •Fencingandgates •Landscaping •Outsidesprinklersystems •Recreationareasandathleticfields(includingbleachers) •Golfcourses •Pathsandtrails •Swimmingpools,tenniscourts,basketballcourts •Fountains •Plazasandpavilions •Retainingwalls Software-ApplicationDevelopmentPhase: •Externaldirectcostsofmaterialsandservices(thirdpartyfeesforservices) •Coststoobtainsoftwarefromthirdparties •Travelcostsincurredbyemployeesintheirdutiesdirectlyassociatedwith development •Payrollandpayroll-relatedcostsofemployeesdirectlyassociatedwithor devotingtimeincoding,installingortesting •Interestcostsincurredduringtheapplicationdevelopment WorksofArtandHistoricalTreasures: •Collectionofrarebooks,manuscripts •Maps,documentsandrecordings •Worksofartsuchaspaintings,sculptures,anddesigns •Artifacts,memorabilia,exhibits •Uniqueorsignificantstructures 13 RECOMMENDEDPRACTICE EstablishingAppropriateCapitalizationThresholdsforCapitalAssets (1997,2001,and2006)(CAAFR) Background.Theterm capitalassets isusedtodescribeassetsthatareusedinoperationsandthat haveinitiallivesextendingbeyondasinglereportingperiod.Capitalassetsmaybeeitherintangible (e.g.,easements,waterrights)ortangible(e.g.,land,buildings,buildingimprovements,vehicles, machinery,equipmentandinfrastructure).Itisincumbentuponpublic-sectormanagerstomaintain adequatecontroloverallofagovernment’sresources,includingcapitalassets,tominimizetheriskof lossormisuse. Asapracticalapplicationofthematerialityprinciple,notalltangiblecapital-typeitemswithuseful livesextendingbeyondasinglereportingperiodarerequiredtobereportedinagovernment’s statementofposition.Itemswithextremelyshortusefullives(e.g.,lessthan2years)orofsmall monetaryvalueareproperlyreportedasan"expense"or"expenditure"intheperiodinwhichtheyare acquired. Whenoutlaysforcapital-typeitemsare,infact,reportedonthestatementofposition,theyaresaidto be capitalized.Themonetarycriterionusedtodeterminewhetheragivencapitalassetshouldbe reportedonthebalancesheetisknownasthe capitalizationthreshold.Agovernmentmayestablisha singlecapitalizationthresholdforallofitscapitalassets,oritmayestablishdifferentcapitalization thresholdsfordifferentclassesofcapitalassets. Capitalizationis,ofitsnature,primarilyafinancialreportingissue.Thatis,agovernment’sprincipal concerninestablishingspecificcapitalizationthresholdsoughttobetheanticipatedinformation needsoftheusersofthegovernment’sexternalfinancialreports.Whileitisessentialtomaintain controloverallpotentiallycapitalizableitems,thereexistmuchmoreefficientmeansthan capitalizationforaccomplishingthisobjectiveinthecaseofagovernment’ssmallertangiblecapital- typeitems.1 Furthermore,practicehasdemonstratedthatcapitalassetmanagementsystemsthat attempttoincorporatedataonnumeroussmalleritemsareoftencostlyanddifficulttomaintainand operate. Recommendation.TheGovernmentFinanceOfficersAssociation(GFOA)recommendsthatstate andlocalgovernmentsconsiderthefollowingguidelinesinestablishingcapitalizationthresholds: •Potentiallycapitalizableitemsshouldonlybecapitalizedonlyiftheyhaveanestimated usefullifeofatleasttwoyearsfollowingthedateofacquisition; •Capitalizationthresholdsarebestappliedtoindividualitemsratherthantogroupsof similaritems(e.g.,desksandtables),unlesstheeffectofdoingsowouldbetoeliminatea significantportionoftotalcapitalassets(e.g.,booksofalibrarydistrict); •Innocaseshouldagovernmentestablishacapitalizationthresholdoflessthan$5,000for anyindividualitem; 14 •Inestablishingcapitalizationthresholds,governmentsthatarerecipientsoffederalawards shouldbeawareoffederalrequirementsthatpreventtheuseofcapitalizationthresholds inexcessofcertainspecifiedmaximumamounts(i.e.,currently$5,000)forpurposesof federalreimbursement;and Governmentsshouldexercisecontroloverpotentiallycapitalizableitemsthatfallundertheoperative capitalizationthreshold.2 ApprovedbytheGFOA’sExecutiveBoard,February24,2006. 1 SeeGFOA’srecommendedpracticeon“EnsuringControloverNoncapitalizedItems”(2006). 2 SeeGFOA’srecommendedpracticeon“EnsuringControloverNoncapitalizedItems”(2006). ThisCapitalAssetPolicyiseffectiveAugust26,2013 andsupersedesallpreviouscity CapitalAssetPolicies. AdoptedbytheCityCouncilofMonticellothis26thdayofAugust,2013 Mayor Attest: CityAdministrator CityCouncilAgenda:08/12/13 1 5F.Considerationofapprovingtermsofsaleforpropertyat413W4th Street(PID155- 010-029020)andauthorizingstafftodraftapurchaseagreementwithapotential buyer (WO/AS) A.REFERENCEANDBACKGROUND: AstheCouncilisaware,theCityofMonticelloacquiredthepropertyat413West4th StreetonDecember19,2008.Thepropertyhadbeenrepossessedbytheprevious owner’sbank.InSeptemberof2010,BraunIntertecwasauthorizedtoprovidea hazardousbuildingmaterialinspectionofthepropertypriortothedemolitionofthe houseanddetachedgarageontheproperty.ThedemolitiontookplaceinOctoberof 2010andthepropertywasrestoredtoavacantlot. Atthistime,theCityCouncilisaskedtoconsideranofferforthesaleofthevacant property.ThewrittenoffertopurchasethepropertywasreceivedonJune3,2013.The buyerinterestedinpurchasingthepropertyintendstoconstructasinglefamilyresidence onthesite.Thewrittenoffertopurchaseis$20,000. The2013WrightCountyGrossTaxableValueofthepropertyislistedat$20,000.The 2015WorkingValuationisalsolistedat$20,000. TheCityhasnotreceivedotheroffersforpurchaseofthepropertywithinthelast12 months.TheCityhasnotactivelymarketedthepropertywithinthelast12months. TheCityCouncil/EconomicDevelopmentAuthorityLandSaleandAcquisitiongroup hasreviewedthisitemandrecommendsacceptanceoftheofferandapprovalofthe propertysale,subjecttotheapprovalofanassessmentontheproperty,whichwas adoptedbytheCityCouncilonAugust9th,2013. ItshouldbenotedthattheEconomicDevelopmentAuthorityfundedthepurchaseofthe property(thoughthetitletothepropertyisheldbytheCityofMonticello),andthe environmentalanalysisanddemolitionefforts.TheEDAhasreceivedinformation relatedtothisproposedactionandhasnoobjectiontothesale.Aspartofthe considerationofsaleoftheproperty,theCouncilisalsoaskedtotakeactiondirectingthe saleproceedsbacktotheEDA,aftercostsforpurchaseagreementdevelopment,title work,andclosingcostsareaccountedfor. Aspartoftherequestconsideration,Councilisthereforeaskedtoreviewandapprovethe followingtermsofsale: Salepriceofproperty$20,000. Closingcoststobesharedbybuyerandseller. PurchaseagreementtobedraftedbytheCityAttorney. Purchaseagreementvalidfor90daysfromexecutionofagreement. ProceedsofsaletobedirectedtotheEDAGeneralSub-Fund,lesspurchase agreement,surveyandclosingcosts. CityCouncilAgenda:08/12/13 2 Sellerwillprovideaquitclaimdeedfortheproperty. Thebuyerhasalsorequestedacertificateofsurveybepreparedforthesite. Estimatedcostsforasurveyare$2,000. TheCity’ssaleiscontingentonfinalreviewandapprovalofthebuildingplansby theCityCouncil/EDALandSaleandAcquisitiongroup. A1.BudgetImpact:Theoffertopurchaseis$20,000.Theestimatedpropertysale costsattributabletotheCityare$3000,andincludepreparationofthepurchase agreement,halfoftheclosingcosts,andpreparationofthecertificateofsurvey. A2.StaffWorkloadImpact:Stafftimewillbeutilizedforthereviewofrelated propertysaledocuments. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethesaleof413W4th Street(PID155010029020)for$20,000 andtodirectstafftoprepareapurchaseagreementforsignaturebasedonthe termsidentifiedinthestaffreportdated8/12/13. 2.MotiontodenyadoptionofResolution#2013-0??atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: CountyAssessorInformation–413W.4th Street WrittenPurchaseOffer AgreementofAssessmentandWaiverofIrregularityandAppealfor413W4th Street Parcel: 155010029020 Acres: 0.38 Acres USAB: 0.38 Acres WATE: 0.00 Acres ROW: 0.00 Sq Ft: 16,478.08 Wright County, MN Date Created: 8/20/2013 Summary Parcel ID 155010029020 Property Address 413 4TH ST W MONTICELLO Sec/Twp/Rng 11-121-025 Brief Tax Description Sect-11 Twp-121 Range-025 ORIGINAL PLAT MONTICELLO Lot-002 Block-029 LOT 3 &LOT 2 EX NWLY 33FT THOF SD NWLY 33FT OF LT2 DES AS TH PRT OF LT2 LY NWLY OF LN DRWN PAR TO NWLY LN OF LT2 &33FT SELY OF SD NWLY LN OF LT2 BLK29 (Note: Not to be used on legal documents) Deeded Acres 0.00 Class 958 - (NON-HSTD) MUNICIPAL PUBLIC SERVICE-OTHER District (1101) 1101 CITY OF MONTICELLO 882 H School District 0882 Creation Date 01/01/0001 Click to Enlarge Owner Primary Owner City Of Monticello 505 Walnut St Ste 1 Monticello, MN 55362 Alternate Taxpayer Fee Owner GIS Acreage Land Seq Code CER Dim 1 Dim 2 Dim 3 Units UT Unit Price Adj 1 Adj 2 Adj 3 Adj 4 Eff Rate Div %Value 1 RES I UNIMPROVED LOT 0 0 0 0 1.000 LT 20,000.000 1.00 1.00 1.00 1.00 20,000.000 1.000 20,000 Total 1.000 20,000 Sales Multi Parcel IN Q Sale Date Buyer Seller Sale Price Adj Price N WD U 12/10/2008 CITY OF MONTICELLO US BANK $52,000 $52,000 N WD Q 10/18/2005 ZANDVLIET PETRUS KNIGHT DARREN $149,000 $149,000 N WD Q 11/12/2002 KNIGHT DARREN KRUSE FLOYD $116,000 $116,000 N WD Q 05/03/2002 KRUSE FLOYD HANSON JAMES $95,000 $95,000 N WD Q 10/27/2000 HANSON,JAMES EASTHAM,RODNEY $92,000 $92,000 Transfer History Grantor Grantee Doc Date Transfer Date Doc Type Doc No Sale Price US BANK NA AS TRUSTEE CITY OF MONTICELLO 12/10/2008 1/21/2009 WARDEED 1107092 $52,000 MORTGAGE ELECT REG SYSTEMS INC US BANK NA AS TRUSTEE 10/16/2008 10/20/2008 QCLDEED 1100626 $0 PETRUS C ZANDVLIET III ETAL MORTGAGE ELECT REG SYSTEMS INC 4/15/2008 10/15/2008 SHRFF CERT 1085471 $93,730 DARREN KNIGHT PETRUS C ZANDVLIET III ETAL 10/18/2005 11/1/2005 WARDEED 984436 $149,000 FLOYD A KRUSE & PAMELA THOLE DARREN KNIGHT 11/12/2002 1/22/2003 WARDEED 828320 $116,000 Valuation (working) 2015 +Land Value $20,000 +Building Value $0 +Extra Features Value $0 =Total Value $20,000 Taxation 2013 Payable 2012 Payable 2011 Payable 2010 Payable 2009 Payable Gross Taxable Value $20,000 $40,700 $46,700 $50,800 $123,400 -Excluded Value $0 $0 $0 $0 $0 =Net Taxable Value $20,000 $40,700 $46,700 $50,800 $123,400 Net Taxes Due $0.00 $0.00 $0.00 $0.00 $1,296.58 +Special Assessments $0.00 $22.00 $25.00 $25.00 $915.42 =Total Taxes Due $0.00 $22.00 $25.00 $25.00 $2,212.00 Taxes Paid Receipt #Receipt Print Date Amt Adj Amt Write Off Amt Charge Amt Payment 904146 4/25/2012 $0.00 $0.00 $0.00 $22.00 904330 4/25/2012 $0.00 $0.00 $0.00 ($22.00) 819150 4/27/2011 $0.00 $0.00 $0.00 ($25.00) 731839 4/28/2010 $0.00 $0.00 $0.00 ($25.00) 685662 10/1/2009 $0.00 $0.00 $0.00 ($1,106.00) 678143 8/3/2009 $0.00 $0.00 $55.30 ($1,161.30) Tax Statements Click here to view the Tax Statements for this parcel. Photos CRV Documents Click here to view the CRV document(s). Property Card Images Click here to view the Property Card image(s). Map No data available for the following modules: Buildings, Extra Features, Valuation, Sketches. Click here for help. DISCLAIMER: Maps and documents made available to the public by Wright County are not legally recorded maps nor surveys and are not intended to be used as such. The maps and documents are created as part of a Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal sources. The source data may contain errors. Additionally, maps and documents prepared by the GIS from multiple sources, even if derived from data that is error free, may not be reliable due to differences in the databases or computer programs of the source materials. Wright County has attempted to include more specific clarifications or advisories on the specific documents or maps however, none of the maps or documents should be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies are found please contact Wright County. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), and Wright County shall not be liable for any damages or claims that arise out of the user's access to, or use of the maps, documents and data provided. Last Data Upload: 8/20/2013 6:26:33 AM CityCouncilAgenda:08/26/2013 1 5G.Considerationofapprovingequipmentspecificationsandauthorizingpurchaseof two2014FordF5504X4trucksandancillaryequipmentfortheParkandStreet Departmentsbasedonstatecontractpricinginaccordancewiththe2013capital equipmentbondissue (TM/TP/BP) A.REFERENCEANDBACKGROUND: Councilisaskedtoconsiderapprovingthespecificationsandauthorizingthepurchaseof twoFordF5504X4truckswithCrysteelhydraulicdumpbodiesandauthorizingpurchase ofsaidtrucksandcomponents.AttheSpecialCouncilMeetingwhichwasheldon January23,2013atthePublicWorksfacility,Councilwasaskedbystafftoreviewand considerreplacinga2001FordF350CrewCabtruckwithadumpbodyanda1998Ford F350withadumpbody.ThismeetinggaveCounciltheopportunitytoviewthetwo trucksandaskquestionsabouttheiruseandoperations.Afterviewinganddiscussing differentoptions,stafffeltthatitwasageneralconsensusfromtheCounciltomove forwardwithquotesfornewreplacementtrucksandequipment. Onceayear,theStateofMinnesotaopensabidprocesstoallvendorsacrossthestateto bidonvehicles,equipment,andmanyothersuppliesforstateoperations.TheEquipment Sectionisresponsiblefordepartmentequipmentpurchasing,whichincludesdevelopment ofdetailedtechnicalspecifications.Procurementcontractsarepreparedtonotonlyserve Mn/DOTinternalcustomersbutalsootherunitsoflocalgovernmentthroughout Minnesota.Thissimplifiestheprocessasthebiddingprocessrequirementsaremetand savestheCitymoneywiththepowerofquantitypurchasingthroughthestate.Wehave chosentwovendersfromthestatebidcontract:MidwayFordfromRoseville,MNand CrysteelTruckEquipmentfromFridley,MNasthebestfitforourneedsforpurchasing thetrucksanddumpbodies. PublicWorksisnowrequestingauthorizationtoreplacethe2001FordF3504X4crew cabdumpbodywitha2014FordF5504X4crewcabequippedwithahydraulicdump bodywhichwillbeusedintheStreetDepartmentandtoreplacethe1998FordF3504X4 dumpbodywitha2014FordF5504X4singlecabwithadumpbodywhichwillbeused intheParksDepartment.InMay,PublicWorksstaffmetwiththeTSAC(Time SensitiveAcquisitionsCommittee)whichconsistsofGlenPosustaandBrianStumpf.At thatmeetingtheapprovalwasgiventopurchasethetrucksandcomponents.However, whenstaffnotifiedMidwayFordtoorderthetrucks,thestatecontractforthosevehicles hadalreadyexpired.StaffwasoriginallytoldbyMidwayFordthatthestatecontractwas goodtillMay24th.MidwayFordwasnotifiedbyFordMotorCompanythefirstofApril thatthatthestatecontractonthosetypesofvehicleswouldexpiretheendofAprilbut MidwayForddidnotpassthatinformationontocitystaff.Atthatpointwedecidedto holdofftillthenewcontractwasreleased.MidwayFordhasnowcontactedusandwe havebeentoldtheynowhavethenewcontractandwecanordertrucksatanytime. Crysteelhasnotreceivedconfirmationofbeingonthestatebidasofthisdate;however, theywillhonortheirquotesfromApril.WealsocontactedTowmasterEquipmentand theywillhonortheirquotefromApril.StaffmetwithTSAConAugust12,2013,and CityCouncilAgenda:08/26/2013 2 updatedthemonthestatusoftheseequipmentpurchasesandtheyapprovedtomove forward. ThestatecontractpricefromMidwayFordforthe2014FordF5504X4CrewCabforthe StreetDepartmentis$39,578.46(includingtax)andthepricefortheCrysteelDump bodymountedonthetruckis$14,209.04(includingtax)foratotalof$53,787.50.The quotefromTowmasterforthedumpbodycameinat$17,038.01(includingtax). ThestatecontractpricefromMidwayFordforthe2014F5504X4singlecabforthe ParksDepartmentis$35,307.94andthepricefortheCrysteeldumpbody,theTommy gatelift-n-dumpandtheBossbladeinstallationis$25,311.88foratotalof$60,619.82. ThesecondquoteforthedumpbodyfromTowmasterofLitchfield,MNdoesnotinclude theBossbladeandinstallationastheydonothavethisoption.However,theyare honoringthestatepricingfromthespring,excludingtheplowandinstallation.Ifwe purchasethedumpbodythroughTowmaster,thecostis$22,160.53andtheBossplow andinstallationwouldbeaseparatecostofapproximately$6,500;whichbringsthetotal to$28,660.53.Thus,Crysteelremainsthelowerquote. Stafffeelsthatsellingtheoldequipmentatthenextavailablepublicauctionwillbring thehighestsalepriceratherthantradingtheequipmentintothedealer. A1.BudgetImpact:Inpreparationforthesepurchases,thePublicWorks Departmentwasallocatedappropriatefundsinthe2013CapitalEquipmentBond Fund. A2.StaffWorkloadImpact:Thestaffworkloadimpactofthesenewunitswillbe verypositive.Whatweareaccomplishingbyupdatingthetrucksisimproving staffefficiencieswithfewerbreakdownsandsafertrucks. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethespecificationsandauthorizethepurchaseoftwo2014Ford F5504X4trucksfromMidwayFordfortheStreetDepartmentandtheParks Departmen,equippedwiththeCrysteeldumpbodyandaccessoriesasspecified foreachdepartment,intheamountof$53,787.50fortheStreetDepartmentand $60,619.82fortheParksDepartment,foratotalof$114,407.32.Councilalso authorizesstafftoselltheoldequipment(1998FordF350andthe2001F350)at apublicauctionfollowingdeliveryofthecompletedtruckpackages. 2.MotiontodenythereplacementofthetwoPublicWorkstrucksatthistime. C.STAFFRECOMMENDATION: CitystaffandtheTSAC(TimeSensitiveAcquisitionsCommittee)recommend Alternative#1toapprovethereplacementofthetwo(2)PublicWorkstrucksand authorizeplacingtheexistingtrucksforpublicauction.Thesetrucksandequipmentare essentialtotheoperationsofthePublicWorksDepartment.Bypurchasingthis CityCouncilAgenda:08/26/2013 3 equipmentwewillincreaseproductivityandreducethecostofmaintenanceinthe department. D.SUPPORTINGDATA: Copyofstatecontractpricingforthetwo(2)F5504x4Trucks CopyoftwoquotesforthedumpbodiesforParksDepartment CopyoftwoquotesforthedumpbodiesforStreetDepartment ScheduleofCapitalEquipment Midway Ford Commercial Travis Swanson Fleet and Government Sales 651-343-5212 2777 N. Snelling Ave. tswanson@rosevillemidwayford.com Roseville MN 55113 Fax # 651-638-4880 C-98 Contract # 55058 Automatic Transmission Cab Lights Upfitter Switches Air Conditioning AM/FM Radio Wide Load/Trailer Tow Type Mirrors Options Code Price Select Exterior Colors Select Cab Steps 18B $273 x Blue Jeans Metallic N1 Brake Controller 52B $196 x Vermillion Red F1 Snow Plow package 473 $73 x Green Gem Metallic W6 x Back-up Alarm 76C $107 x Pale Adobe Metallic LQ Spare Tire and Rim 512 $299 x Tuxedo Black Metallic UH 225/70Rx19.5 AT THB $162 x Sterling Grey Metallic UJ Limited Slip 4.88 Axle X8L $308 x Ingot Silver Metallic UX PTO Provision 62R $239 x Oxford White Z1 Block Heater 41H N/C x Interior Colors Power group 90L $763 x Steel only color for XLcolor for XL 19,000 GVWR 68U $375 x Extended Service Contracts Cost Select Cruise Control 525 $200 x 5yr/100000m F450/550 Gas 4x2 $1,420 5yr/100000m F450/550 Gas 4x4 $1,615 5yr/100000m F450/550 Diesel 4x2 $1,830 Option Total $2,995 5yr/100000m F450/550 Diesel 4x4 $2,370 More time and mileage options available Base Price Totals You must have a active FIN code to participate in this 6.8L V10 $30,025.84 purchase contract : FIN code # Options Price Totals $2,995.00 Purchase Order required prior to order placement Extended Warranty Payment due upon agreed vehicle acceptance Transit Impr Excise Tax $20.00 Tax Exempt Lic $45.75 Other $2,146.35 Name of Organization Document fee (if Midway to title)$75.00 Sub total per vehicle $35,307.94 Address Number of Vehicles 1 Grand Total for all units $35,307.94 City, State, Zip PO # Contact Person/ Phone # Acceptance Signature Contact's e-mail address and fax # Print Name and Title Date Midway Ford Acceptance Signature Date 2014 F550 4X4 -Regular Cab-Cab & Chassis (DRW) 60" Cab to Axle XL Standard Vehicle will include the following required OEM equipment if not part of standard base package. Midway Ford Commercial Travis Swanson Fleet and Government Sales 651-343-5212 2777 N. Snelling Ave. tswanson@rosevillemidwayford.com Roseville MN 55113 Fax # 651-638-4880 C-110 Contract # 55058 Automatic Transmission Air Conditioning Cab Lights Wide Load/Trailer Tow Type Mirrors AM/FM Radio Upfitter Switches Options Code Price Select Exterior Colors Select 19,500 GVWR 68M $985 x Blue Jeans Metallic N1 Brake Controller 52B $196 x Vermillion Red F1 Skid Plates 41P $85 x Green Gem Metallic W6 PTO 62R $239 x Pale Adobe Metallic LQ Spare Tire and Rim 512 $299 x Tuxedo Black Metallic UH Cab Steps 18B $316 x Sterling Grey Metallic UJ Daytime Run Rights 942 $38 x Ingot Silver Metallic UX Block Heater 41H N/C x Oxford White Z1 Back-up Alarm 76C $107 x Interior Colors Power group 90L $942 x Steel only color for XLcolor for XL Limited Slip 4.88 Axle X8L $308 x Extended Service Contracts Cost Select Cruise Control 525 $200 x 5yr/100000m F450/550 Gas 4x2 1420 5yr/100000m F450/550 Gas 4x4 1615 5yr/100000m F450/550 Diesel 4x2 1830 Option Total $3,715 5yr/100000m F450/550 Diesel 4x4 2370 More time and mileage options available Base Price Totals You must have a active FIN code to participate in this 6.8L V10 $33,297.48 purchase contract : FIN code # Options Price Totals $3,715.00 Purchase Order required prior to order placement Extended Warranty Payment due upon agreed vehicle acceptance Transit Impr Excise Tax $20.00 Tax Exempt Lic Other Name of Organization Document fee (if Midway titles) Sub total per vehicle $37,032.48 Address Number of Vehicles 1 Grand Total for all units $37,032.48 City, State, Zip PO # Contact Person/ Phone # Acceptance Signature Contact's e-mail address and fax # Print Name and Title Date Midway Ford Acceptance Signature Date 2014 F550 4X4 -Crew Cab-Cab & Chassis (DRW) 60" Cab to Axle Standard Vehicle will include the following required OEM equipment if not part of standard base package. August 9, 2013 Tom Pawelk City of Monticello Parks 909 Golf Course Road Monticello, MN 55362 Crysteel E-Series Stainless Steel Tipper, 9' 6"' long x 96" wide OD x 87" wide ID 40" front height, 14” side height, 20” tailgate height Quick drop tailgate, fold down sides with stops and boxed top rails 1/4 cab shield with tapered window 7 Gauge A1011 floor, 12 gauge 201 SS sides, 10 gauge SS front & rear Under coat included $ 7,065.20 Crysteel hoist LB500 $ 1,312.71 Crysteel Electric/hydraulic double acting power unit with in cab controls $ 468.74 Installation of dump body with ICC bumper & flaps at rear $ 365.40 Installation of hoist $ 304.50 3/16" AR400 Floor ILO 7 gauge A1011 $ 520.06 (4) “D” rings weld to floor (customer to provide location) $ 95.00 Stow away ladder and grab handle on drivers side $ 345.00 LED Marker Lights $ 60.45 Whelen L31HAF LED strobe with self- leveling bracket on cab shield $ 730.28 LED Replacement STT (lower) $ 273.87 6" Oval light boxes fitted for E-Series bulkhead $ 266.34 LED 6" oval STT lights in light boxes $ 79.91 Poly fenders over rear wheels $ 459.03 Underbody toolbox 18 X 18 X 30 aluminum diamond-tread $ 262.25 Installation of underbody toolbox (driver side) $ 121.80 Underbody toolbox 18 X 18 X 30 aluminum diamond-tread $ 262.25 Installation of underbody toolbox (passenger side) $ 121.80 Pull Plate 5/8" including gussets, safety “D” rings & ICC bumper $ 396.74 Installation of pull plate $ 304.50 10 Ton 2-5/16” pintle/ball combo hitch $ 137.15 Tommy Gate Lift-N-Dump G-92-1650 LD, 83 X 34 platform $ 2,775.82 Installation of lift gate $ 487.20 Boss 9' 2" Vee XT Blade $ 5,391.39 Installation $ 456.75 Assembly of Moldboard $ 121.80 Snow Deflector Installed $ 231.63 Locking cylinders $ 266.06 Total $23,683.63 Tax @ 6.875% $ 1,628.25 Grand Total $25,311.88 1130 73rd Avenue NE Highway 60 East Fridley, MN 55432 Lake Crystal, MN 56055 (763) 571-1902 (507) 726-6041 1-800-795-1280 1-800-722-0588 Fax # (763) 571-5091 Fax # (507) 726-2984 www.crysteeltruck.com AN EQUAL OPPORTUNITY EMPLOYER 61381 US Hwy. 12, Litchfield, MN Phone: 800-462-4517 / 320-693-7900 Towmaster, Inc. Visit our Online Store at: shop.towmaster.com Contact:Tom MooresContact: FX: 320-693-7921 Parts FX: 320-593-5703 Other Charge: Ship To: 763-271-3272 3249 MONTICELLO, CITY OF 909 GOLF COURSE ROAD MONTICELLO, MN 55362 763-271-3277763-271-3277 763-295-4404 Cust#: FAX: Phone:Phone: FAX: Bill To: MONTICELLO, CITY OF 505 WALNUT STREET, SUITE 1 MONTICELLO, MN 55362 11994-TME CO #Trk VIN MO # Other Credit: PARKS DEPARTMENT Build Instructions:Freight Instructions: F.O.B. Litchfield, MN Reference No.Terms Appx. Ship Date Salesman PO# NET 30 DAYS 03/27/2013 Order DateDate Created 03/27/2013 612-685-1098 ATTENTION:48613 Net AmtQty Tom Pawelk 0.00%DescriptionPart No.Discount Rate:Price Each 8,461.00Body 090-FSS-40-15-21-H450 w/15" high 12 ga SS Fold-Down Sides, 21" high 10 ga SS Lever Top Pin release Tailgate, 40" high 10 ga SS Front, & 3/16" Hardox-450 floor. S-T-T light on Front Headboard & .Cabshield & rear mudflaps included 9901139 8,461.001 0.00Body Option Aluminum Fold-Down Sides in lieu of Stainless Steel9902777 0.001 232.00Body acc Broom holder ring type (ea)9900208 58.004 2,639.00Lift Gate Eagle Lift E50-91 DBL EAGLE DUMP THRU COMPLETE9901060 2,639.001 1,710.00Lift Gate INS of Service Body, Flatbed, Large Van Body, or Dump-Thru Lift Gate 9901581 1,710.001 1,926.00HOIST OSP 9' 515SF HOIST W/SUB FRAME, ELECTRIC PUMP, Dump angle: 45°, Single acting, W/rear hinge point & OSHA approved safety prop. 9901438 1,926.001 173.00HOIST OPTION Upgrade to DOUBLE ACTING in lieu of Single Acting (standard) 9901456 173.001 1,608.00INSTALLATION OF DUMP BODY & ELECTRIC HOIST9901454 1,608.001 97.00FMVSS LIGHT PKG9901110 97.001 241.00INSTALLATION OF FMVSS LIGHT PKG9901111 241.001 846.00Light warning Whelen RESPONDER R1LPPA LIGHT BAR and switch9901120 846.001 587.00Fenders M1900 W/Brkts for 19.5" Installed9901171 587.001 796.00Tool Box PRO-TECH 18" x 18" x 36" SINGLE DROP DOOR tool box9901564 398.002 424.00Tool Box Labor and install kit to INSTALL 24"-48" TOOL BOX9901572 212.002 198.00MEDIUM duty Hitch Plate assembly 12" x 5/8" Formed, steel pull plate w/bracing to truck frame, Safety chain D-rings 1918065 198.001 192.00Installation of med duty hitch (Weld On)9901172 192.001 Page 1 61381 US Hwy. 12, Litchfield, MN Phone: 800-462-4517 / 320-693-7900 Towmaster, Inc. Visit our Online Store at: shop.towmaster.com 105.00Hitch 7 contact RV socket installed9902494 105.001 172.00Hitch PH-20 Pintle Hook installed9900776 172.001 136.00ICC BUMPER9901112 136.001 192.00INSTALLATION OF ICC BUMPER9901113 192.001 Date:Accepted By: $0.00Freight Other Credit (see above): $1,425.53Visit us online at www.towmastertruck.com $0.00Discount: $0.00 Sales Tax: Net Cost:$20,735.00 NOTE: If changes are made to an order after a P.O. has been issued, a FEE may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. $22,160.53 $0.00 $20,735.00Price: Total: Other Charge (see Page 2 ScheduleofCapitalEquipment 8/22/2013 Acquired Ref.EquipmentDescription Amount Todate Balance 1LaserFiche65,000$-$65,000$ 2MidsizeTractor92,50092,500 3PaintStripingSprayer10,00010,000 4Two-tonMiniDumpTruck70,00070,000 5MiniTackTrailer35,00035,000 6Two-tonMiniDumpTruck75,00075,000 7ThreeMowers95,00095,000- 8BrushClipper35,00035,000 9Van22,50022,500 500,000$95,000$405,000$ CityCouncilAgenda:08/26/13 1 5H.ConsiderationofadoptingResolution#2013-063callingforapublichearingto reviewarequestforvacationofeasementsbetweenLots2and3,Block1,PineView Addition(PID155-204-001020&001030).Applicant:PropertyOwnerandSeller TomHolthaus/ApplicantKentKjellberg (AS) A.REFERENCEANDBACKGROUND: KentKjellberghassubmittedanapplicationandpetition(signedbythepropertyowner) forCounciltocallforapublichearingtoconsidergrantingvacationofutilityand drainageeasementslocatedbetweenLots2and3,Block3inthePineViewAddition. Thevacationisrequestedtofacilitateanadministrativelotcombinationofthetwo parcels. Procedurally,Councilmustconsiderthepetitionandcallforapublichearingtoconsider thevacation.StatuterequirestwoweeksbetweenthepublicationofnoticeafterCouncil callsforthehearingandthehearingitself.Therefore,shouldCouncilcallforthehearing, thevacationandthecombinationrequestwillbeplacedontheSeptember23rd City Councilagenda. Atthepresenttime,thepropertiesareownedbyThomasandRebeccaHolthaus.With approvalofthevacationandcombination,Mr.Kjellbergintendstopurchasethetwo propertiesforthepurposeofconstructionofasingle-familyhome. TheapplicantwasmadeawarethatthepreliminaryandfinalplatsforPineViewwere approvedconditionedonprovisionforonlytwoaccesspointsforthefourexistinglots. Theapplicantwasthereforemadeawarethattheapprovalofthelotcombinationwillbe contingentonaccessfromtheexistingdriveway(whichiscurrentlysharedbetweenlots3 and4ofPineViewAddition.Acrossaccesseasementdeclarationisinplacebetween lots3and4. A1.BudgetImpact:Thereisnobudgetimpactassociatedwithcallingforthe hearing,asthenotificationexpensesarecoveredthroughtheapplicationfee. A2.StaffWorkloadImpact:Staffimpactsatthistimearelimitedtothepreparation ofthenoticedocuments.ShouldCouncilcallforthehearing,staffwillthenbegin workonreviewingthevacationandcombinationapplication. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2013-063callingforapublichearingonSeptember 23rd,2013toreviewarequestforvacationofeasementsbetweenLots2and3, Block1,PineView. 2.Motiontonotcallforapublichearingatthistimeontheeasementvacation request. CityCouncilAgenda:08/26/13 2 C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Thisactionisconsistentwithrecentactions relatedtosimilarcombinationsinthecity. D.SUPPORTINGDATA: Resolution#2013-063 Copyofpetitionforvacationofeasements Subjectsiteaerialimage Siteplanandlegaldescriptionofvacationrequest CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-063 CALLINGFORAPUBLICHEARINGONVACATINGDRAINAGEANDUTILITY EASEMENTSFORPORTIONSOFLOTS2AND3,BLOCK1,PINEVIEWADDITION PID155-204-001020and155-204-001030 WHEREAS,apetitionwasreceivedonAugust9th,2013,requestingvacationofdrainageandutility easementsbetweenLots2and3,Block3ofPineViewAddition,andincludedasAttachment“A”;and WHEREAS,theMonticelloCityCouncil,pursuanttoMinnesotaStatute412.851and462.358,desires toconsiderthevacationofdrainageandutilityeasementsoverandacrossthefollowingproperty legallydescribedasfollows: ThedrainageandutilityeasementacrosstheSoutheasterly6.00feetofLot2,Block1andthe Northwesterly6.00feetofLot3ofsaidBlock1inPineView,accordingtotherecordedplat thereof,WrightCounty,Minnesota,lyingsouthwesterlyoftheNortheasterly12.00feetofsaid Lots2and3andlyingnortheasterlyoftheSouthwesterly12.00feetofLots2and3. NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF MONTICELLO,MINNESOTA: 1.TheCouncilwillconsiderthevacationofsucheasementsandapublichearingshallbeheld onsuchproposedvacationonthe23rddayofSeptember,2013,beforetheCityCouncilin theCouncilChamberslocatedattheMonticelloCommunityCenterat7p.m. 2.TheCityClerkisherebydirectedtogivepublished,postedandmailednoticeofsuch hearingasrequiredbylaw. ADOPTEDBY theCityCouncilofMonticello,Minnesotathis26th dayofAugust,2013. CITYOFMONTICELLO _____________________________________ ClintHerbst,Mayor ATTEST: ___________________________ JeffO’Neill,CityAdministrator ATTACHMENT“A” PetitionbyOwnerofrequestforvacationofeasements CityCouncilAgenda:08/26/13 1 5I.ConsiderationofapprovingathreeyearcontractwithXOCommunicationsfor networkaccessservices (JO/WO/MP) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderapprovinganamendedcontractwithXO Communicationsthatwillresultinareductioninmonthlyexpensefornetworkaccess servicesfrom$16,600to$6,600.ThecurrentcontractestablishedbyHBChad approximately$200,000ofbillingremainingthatwillbeeliminatedbythenewcontract. Inordertoeliminatethisfee,itisnecessarytoenterintoacontractforaperiodofthree yearsarateslightlyhigherthanthecurrentmarketrate.Inessence,inexchangefor eliminationofthe$200,000fee,theCitywillbepaying$1,500/monthmorethanthe marketrateforthisperiodwhichresultsinanetreductionincostof$150,000.Pultusker wasabletogetthisconcessionbypromisingXOthatwewouldshifttoanotherprovider attheendofthecurrentcontractifXOwasnotwillingtoreduceourcost. A1.BudgetImpact:Theproposalresultsinasavingsof$150,000overthecurrent contract. A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoapproveathreeyearcontractwithXOCommunicationsfornetwork accessservicesasproposedatarateof$6,660permonth. 2.MotiontonotapproveacontractwithXOCommunicationsatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Thissavingswillhelpoffsettheinvestmentin newreceiverequipmentnotedinaseparateagendaitem. D.SUPPORTINGDATA: CopyofXOServiceOrderAgreement–8/20/13 CityCouncilAgenda:08/26/13 1 7.ConsiderationofapprovingcontractingwithCSIDigitalforvideoandnetwork supportservices (JO/MP) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsidercontractingwithCSIDigitalfornetworksupport services($2,500/month)andextendingthecurrentcontractforvideoengineeringsupport services($2,500/month).Thenetworksupportservicescontractisforathreeyearterm, andthevideoengineeringsupportcontractisforanadditionalfouryearterm.These contractedsupportservicesreplacethoselostduetostaffattritioninaneffectivemanner atanaffordablecost.Theservicesincludeexpertisewhichhadnotpreviouslybeen providedbystaffandwhichwillenablethesystemtobetterrespondtotheneedsof existingandfuturecustomers.FiberNetisatripleplayprovider,butmorethanthat, FiberNetneedstobeatechnologysolutionsprovider…havingenhanceddigitalservices supportisnecessarytoachievethisgoal. Asnotedabove,CSIDigitalhasalreadybeenprovidingvideosupportserviceforsome time.AccordingtoMarkPultusker,CSIhasdoneanexcellentjobprovidingassistance duringoutagesandsystemfailures.Inaddition,CSIwillhelpwithupgradesandchanges toourchannellineupand/orequipment.Theyhaveseveralstaffmemberscapableof doingso,andtheyintimatelyknowoursystemandequipment.Finally,theyalsoprovide proactiveservicesintermsofmonitoringourequipmentandvideosignalsandmakingus awareofpotentialissuesand/oroutages. Wewouldliketocontinuevideoservices,andaddnetworkservicesasbothwould providecosteffectivesupportthatcomplementsourleanpersonnelconfiguration.The costtoemployanindividualwithcomparableexpertiseiswellbeyondtheamountthat theyarechargingus.Itisdifficulttofindanindividualwithsuchskillsand,ifwedid,we couldnotkeepthembusyasafulltimeemployee.Overtime,wehopetoincreaseour revenueandcustomerbase,whichwillallowustojustifysuchanemployee.Fouryears willgiveusampletimetogrowintosuchaposition. Withregardstonetworkservices,wehavenegotiatedanarrangementsimilartothe currentarrangementforvideosupport.Althoughitiseasiertofindanetworkengineer, thecostwouldexceedover$100,000peryear(thegoingrateforanetworkengineer). Ourneedswouldnotrequireafulltimeperson,anditisdifficulttofindsomeonewith thatlevelofexpertisetoworkparttime.TofindsomewithBOTHskillsets(videoand networking),ismoredifficultandwouldresultinahighersalaryrange. Inaddition,beingdependentupononepersonisnotgoodcompanypolicy.CSIhas severalcompetentindividuals,andtheyareavailable24/7foranynecessaryissues.The termofthisagreementislimitedto3years,becauseourhopeistofindsomeonetofill thispositionwithinthattimeperiod.Weshouldhavemorerevenue,morecustomers,and moreimportantly,additionalservicestosellsubscriberswhichwouldhelpjustifysucha fulltimeposition.However,itwouldmakesensetouseCSIasabackupand24/7 coverage,evenwithonefulltimeindividual. CityCouncilAgenda:08/26/13 2 A1.BudgetImpact:Contractingwith CSIforvideoandnetworkserviceswillcost $5,000/month.Withthesecontractsinplace,therewillbenoneedtore-hire videoandnetworksupportstaff.ThesavingsgainedbyhavingCSIassistwith outsidesales,insteadoffillingtherelatedposition,canbeusedtofundtheCSI contracts. A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.Motiontoapproveafour(4)yearcontractforvideosupportservicesandathree (3)yearcontractfornetworksupportservices,eachatthepriceof$2,500per month. 2.Motiontodenytherequest. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Asnotedabove,thequalityofserviceprovidedby CSIhasbeenexcellentandthecostisreasonable.Itisourviewthat,throughCSI,our servicelevelwillimproveandenableFiberNettoadvanceastheleadingtechnology solutionsproviderinMonticello. D.SUPPORTINGDATA: ServiceOrders City Council Agenda: 08/26/13 1 8. Consideration of approving video equipment upgrade and investment (MP/JO) A. REFERENCE AND BACKGROUND: City Council is asked to consider changing the manner in which FiberNet Monticello (FNM) currently receives some of its video signals. This request involves terminating the current contractual arrangement for obtaining video signals through Vubiquity and instead investing $180,000 for satellite receiver and transcoding equipment necessary to accommodate the shift. This proposed changed is in response to a unilateral reduction in channels and channel signal delivered by the current provider, however, there is also a financial benefit over time. Through gaining this independence, FNM will eliminate a $5,000/month service cost which results in a payback period on this investment of 3 years. Currently the bulk of our video services are provided by Avail (recently changed to Vubiquity). The initial bid from the Madison Group used Avail to provide hundreds of channels for FNM video services. This saved the city from buying more receivers and transcoders so it converted a one-time capital cost to a monthly fee ($5,000 per month). However, they had on a previous occasion decided to remove the Turner programming (CNN, TBS, etc.) from their lineup about 18 months ago. They claimed it was Turner’s decision, and the contract allowed for that. HBC did not contest it, and simply spent the $10,000 or so to add the necessary equipment to get the signals directly from the Turner satellite. This time Avail is cutting back on channels to save on its costs–not because of lack of contracts with the programmers. They are claiming they still have the right to do so but FNM believes their case is weak. They have agreed to forgo the remaining year on our contract ($60,000 value), if we wanted to go directly with the programmer’s satellites. In order to do so, we would need to buy all the equipment that would have been necessary on day 1, if the city accepted a different bid. The total project cost is $240,000. The cost could be reduced by the remaining $60,000 of service fees, making the net investment of $180,000. This upgrade is different than the original proposed by FiberConnect (as manager of FNM) – as there was not a need at the time to replace Avail content. FiberConnect was going to evaluate FNM’s options six months from now, which would be six months before contract termination. At that time, we would probably have recommended that the city buy the necessary hardware to move away from Avail – even if they were not dropping any more channels. They have compressed their signal even more (to save money) and it has been now become more noticeable. They have frequent issues on their end as well, which affect us in a very large way. If Turner had an issue with their signal, we would lose 8 or 10 channels. When Avail has an issue, we can lose a hundred or more channels. The advantage of doing the conversion now, is the $60,000 credit against the same amount it would take to convert it at a later time. The current monthly cost is $5,000 so City Council Agenda: 08/26/13 2 payback would be in 3 years. If we wait, the payback would be four years, and we would endure one more year of issues and a reduction in video quality. Finally, we are upgrading many other areas of the system, so it would make it easier to design the new system around this upgrade, instead of waiting for it a later time. A1. Budget Impact: The city could supplement the original $220,000 operating transfer from the liquor fund for 2013 with an additional transfer from that fund. As a side note, the city would need to supplement the original operating transfer before year end, presumably with money from the liquor fund. The liquor fund cash flow from operating activities is typically between $500,000 and $600,000 per year so there should be just enough money from the liquor fund available to cover costs. The second option is to reduce the investment needed to account for the Avail conversion, by just buying enough equipment for the discontinued channels. This would be approximately $100,000. However, six months from now, we would then need to evaluate whether to spend another $135,000 or continue paying a monthly fee to Avail of approximately $5,000. At that time, we would almost certainly elect to buy the additional equipment, and not renew the agreement. Therefore, it makes no sense to waste the $60,000 FiberConnect has negotiated from Avail for an early termination, for something that will be done at a later time. A2. Staff Workload Impact: Not applicable B. ALTERNATIVE ACTIONS: 1. Motion to approve expenditure as requested for reasons stated utilizing existing liquor store funds generated in 2013. 2. Motion to approve a reduced expenditure as requested and assume FNM will not need video equipment after the Avail contract has expired. 3. Motion to deny requested appropriation. C. STAFF RECOMMENDATION: City staff recommends Alternative #1. Due to the original arrangement with Vubiquity, there is little recourse but to upgrade our equipment as requested. Fortunately, the total cost of the upgrade will be reduced at this time by $60,000. The equipment purchased with this upgrade has a relatively long life and there is a relatively short pay-back period. D. SUPPORTING DATA: (to be provided)