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City Council Agenda Packet 06-10-2013AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, June 10, 2013 – 7 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order and Pledge of Allegiance 2A. Approval of Minutes – May 13, 2013 Special Meeting 2B. Approval of Minutes – May 28, 2013 Regular Meeting 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements, and updates a. Citizen Comments: b. Public Service Announcements: 1) Certificate of Commendation for WWTF c. Updates: 1) ADS Solid Waste Midwest (formerly Veolia ES) 5. Consent Agenda: A. Consideration of approving payment of bills for June 10th B. Consideration of approving new hires and departures for City departments C. Consideration of adopting Resolution #2013-046 accepting quotes and awarding a contract for the 2013 Street Bituminous Sealcoat Project D. Consideration of adopting Resolution #2013-047 approving final specifications and authorizing the advertisement for bids for the purchase of the aeration blower and ancillary equipment for Phase 1 of the Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks, and Site Improvements, City Project No. 12C003 E. Consideration of adopting Resolution #2013-048 approving final plans and specifications and authorizing advertisement for bids for West 7th Street Extension (Minnesota to CR39) and Elm Street (7th Street to terminus), City Project No. 12C002 SPECIAL MEETING 6:00 p.m. – CLOSED FiberNet Bonds (Threatened Litigation) F. Consideration of adjusting summer hours for the FiberNet Customer Office 6. Consideration of items removed from the consent agenda for discussion 7. Consideration of FiberNet Bond litigation options (pending outcome of 6 p.m. meeting) 8. Consideration of authorizing an appraisal of Church of St. Henry land that could be impacted by the Fallon Avenue Overpass alignment, City Project No. 11C005 9. Added items 10. Agenda Feedback from Council 11. Adjournment CityCouncilAgenda:06/10/13 1 5A.ConsiderationofapprovingpaymentofbillregistersforJune10th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $505,828.08. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:06/05/2013 - 10:16AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00202.06.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2519 ALBERG WATER SERVICES INC Check Sequence: 1 ACH Enabled: True 2664 12C2009 - Well #4 - labor/supplies 9,556.00 06/11/2013 601-00000-165010 9,556.00Check Total: Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 2 ACH Enabled: True 0520135487S (2) backgournd check (1/2) 37.00 06/11/2013 601-49440-431990 0520135487S (2) backgournd check (1/2) 37.00 06/11/2013 602-49490-431990 0520135487S (1) backgournd check 37.00 06/11/2013 217-41990-431990 0520135487S (3) backgournd check 69.00 06/11/2013 609-49754-431990 0520135487S (1) backgournd check 23.00 06/11/2013 226-45122-431990 203.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False 1936147 5.25 06/11/2013 226-45122-433300 1936147 pizza 23.26 06/11/2013 226-45127-421460 1936147 re-sale 582.90 06/11/2013 226-45127-425410 1939758 5.25 06/11/2013 226-45122-433300 1939758 pizza, fruit juice 138.90 06/11/2013 226-45127-421460 1939758 re-sale 284.63 06/11/2013 226-45127-425410 1939759 re-sale 341.22 06/11/2013 226-45203-425410 1,381.41Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True 365019 5 gal chev rando, 1 gal #91 93.67 06/11/2013 101-43127-421300 784009 632.6 gallons Diesel B5 2,324.17 06/11/2013 101-43120-421200 784025 836.3 gallons Unleaded Plus 3,211.40 06/11/2013 101-43120-421200 5,629.24Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True 78303000 re-sale 2,298.19 06/11/2013 609-49750-425100 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 78303000 freight 25.20 06/11/2013 609-49750-433300 78339800 re-sale 245.00 06/11/2013 609-49750-425100 78339800 freight 1.80 06/11/2013 609-49750-433300 78383600 re-sale 2,641.88 06/11/2013 609-49750-425100 78383600 freight 29.39 06/11/2013 609-49750-433300 88456500 re-sale 210.00 06/11/2013 609-49750-425500 88456500 freight 4.98 06/11/2013 609-49750-433300 88498100 re-sale 62.00 06/11/2013 609-49750-425400 88498100 freight 4.30 06/11/2013 609-49750-433300 5,522.74Check Total: Vendor:3390 JUAN B BERENGUER Check Sequence: 6 ACH Enabled: False Appearance 7/13/13 11am - 1 pm appearance 1,000.00 06/11/2013 609-49754-443990 1,000.00Check Total: Vendor:1067 BERNICK'S Check Sequence: 7 ACH Enabled: False 302764 re-sale 217.20 06/11/2013 609-49750-425400 302765 re-sale 1,391.50 06/11/2013 609-49750-425200 303497 aquafina water 12.80 06/11/2013 226-45127-421460 303497 re-sale 213.00 06/11/2013 226-45127-425410 305246 re-sale 32.00 06/11/2013 609-49750-425400 305247 re-sale 416.90 06/11/2013 609-49750-425200 305852 re-sale 230.00 06/11/2013 226-45127-425410 2,513.40Check Total: Vendor:3383 TERRY AND TERESA BOURGEOIS Check Sequence: 8 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-001774 25.00 06/11/2013 655-00000-115025 25.00Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 9 ACH Enabled: True 2348-000G129 General 1,555.72 06/11/2013 101-41610-430400 2348-000G129 12C002 - 7th St 694.50 06/11/2013 400-43300-459010 2348-000G129 10C010 - Great River Trail 280.00 06/11/2013 400-43300-459010 2348-000G129 ZZJUNK - 56.00 06/11/2013 101-41610-430400 2348-000G129 10C010 - CSAH 75 Underpass 420.00 06/11/2013 400-43300-459010 3,006.22Check Total: Vendor:1801 CANNON RIVER WINERY Check Sequence: 10 ACH Enabled: True 5504 re-sale 396.00 06/11/2013 609-49750-425300 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 396.00Check Total: Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 11 ACH Enabled: False 9589 re-sale 120.00 06/11/2013 609-49750-425300 120.00Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 12 ACH Enabled: False 5/30/13 8000014331-5 32.25 06/11/2013 217-41990-438300 5/30/13 8000014331-5 39.38 06/11/2013 101-45201-438300 5/30/13 8000014331-5 405.59 06/11/2013 101-42200-438300 5/30/13 8000014331-5 765.37 06/11/2013 101-43127-438300 1,242.59Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 13 ACH Enabled: True 1062974 re-sale 30,583.52 06/11/2013 609-49750-425200 1062989 re-sale 2,826.45 06/11/2013 609-49750-425200 1066822 re-sale 84.00 06/11/2013 609-49750-425400 1066822 re-sale 12,124.53 06/11/2013 609-49750-425200 1066849 re-sale 4,335.65 06/11/2013 609-49750-425200 12081 Credit -193.78 06/11/2013 609-49750-425200 12458 re-sale 344.00 06/11/2013 226-45203-425200 12572 re-sale 290.00 06/11/2013 609-49750-425200 12761 Ballfields - re-sale 288.00 06/11/2013 226-45203-425200 50,682.37Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 14 ACH Enabled: True 701886 re-sale 22.40 06/11/2013 609-49750-425400 701886 re-sale 2,481.45 06/11/2013 609-49750-425200 702589 re-sale 71.00 06/11/2013 609-49750-425200 702977 re-sale 1,899.03 06/11/2013 609-49750-425200 4,473.88Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 15 ACH Enabled: False 1162158 12C002 - Great River Addition 5/19; 5/16 176.19 06/11/2013 400-43300-459010 1163371 12C002 - Great River Addition 5/19; 5/16 176.19 06/11/2013 101-43120-435100 352.38Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 16 ACH Enabled: False AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference W-760679 re-sale 378.00 06/11/2013 609-49750-425400 378.00Check Total: Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 17 ACH Enabled: True June 2013 June 2013 Management Fee 20,000.00 06/11/2013 655-49870-430700 20,000.00Check Total: Vendor:3388 BRETT FINNELL Check Sequence: 18 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-001132 24.80 06/11/2013 655-00000-115025 24.80Check Total: Vendor:1188 FORESTEDGE WINERY Check Sequence: 19 ACH Enabled: False 0542 re-sale 313.80 06/11/2013 609-49750-425300 313.80Check Total: Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 20 ACH Enabled: True 72734 May 2013 213.98 06/11/2013 601-49440-422770 72734 May 2013 213.97 06/11/2013 656-49877-422770 427.95Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 21 ACH Enabled: False 152648 re-sale 532.00 06/11/2013 609-49750-425300 152648 freight 15.75 06/11/2013 609-49750-433300 547.75Check Total: Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 22 ACH Enabled: True 5/21/13 Planning Commission mtg recording 5/21/13 50.00 06/11/2013 101-41910-431990 50.00Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 23 ACH Enabled: False 2036889 freight 3.00 06/11/2013 609-49750-433300 2036889 re-sale 221.30 06/11/2013 609-49750-425200 224.30Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 24 ACH Enabled: False 1574737 freight 94.76 06/11/2013 609-49750-433300 1574737 re-sale 7,152.12 06/11/2013 609-49750-425100 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1574738 re-sale 2,216.30 06/11/2013 609-49750-425300 1574738 freight 65.33 06/11/2013 609-49750-433300 1575444 freight 28.95 06/11/2013 609-49750-433300 1575444 re-sale 2,116.68 06/11/2013 609-49750-425100 1575445 re-sale 1,773.50 06/11/2013 609-49750-425300 1575445 re-sale 76.34 06/11/2013 609-49750-425400 1575445 freight 43.78 06/11/2013 609-49750-433300 1575446 re-sale 83.96 06/11/2013 609-49750-425200 1578340 re-sale 967.73 06/11/2013 609-49750-425100 1578340 freight 8.34 06/11/2013 609-49750-433300 1578341 freight 11.12 06/11/2013 609-49750-433300 1578341 re-sale 331.60 06/11/2013 609-49750-425300 1579133 freight 0.11 06/11/2013 609-49750-433300 1579133 re-sale 13.00 06/11/2013 609-49750-425300 1579883 re-sale 2,041.21 06/11/2013 609-49750-425100 1579883 freight 26.41 06/11/2013 609-49750-433300 1579884 re-sale 4,416.21 06/11/2013 609-49750-425300 1579884 freight 106.10 06/11/2013 609-49750-433300 1579885 re-sale 74.29 06/11/2013 609-49750-425200 1583853 freight 27.33 06/11/2013 609-49750-433300 1583853 re-sale 2,706.55 06/11/2013 609-49750-425100 1583854 re-sale 846.05 06/11/2013 609-49750-425300 1583854 freight 26.41 06/11/2013 609-49750-433300 576302 Ref inv# 1564338 -8.25 06/11/2013 609-49750-425100 577174 Ref inv# 1569968 -36.00 06/11/2013 609-49750-425300 577593 -19.83 06/11/2013 609-49750-425100 577593 -0.23 06/11/2013 609-49750-433300 577594 -1.39 06/11/2013 609-49750-433300 577594 -46.90 06/11/2013 609-49750-425300 25,141.58Check Total: Vendor:3166 TIM LAQUA Check Sequence: 25 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-000098 55.90 06/11/2013 655-00000-115025 55.90Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 26 ACH Enabled: True 153020 re-sale 385.14 06/11/2013 609-49750-425500 153020 re-sale 187.06 06/11/2013 609-49750-425400 572.20Check Total: AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 27 ACH Enabled: True 942 (250) cards - M.S. 70.59 06/11/2013 101-42200-421990 943 (2,500) Walk-n-Roll brochures (offset by booth fees) 543.72 06/11/2013 226-45127-431990 614.31Check Total: Vendor:1309 MARTIE'S FARM SERVICE INC Check Sequence: 28 ACH Enabled: False 900077 round-up (E Bridge Park) 14.95 06/11/2013 101-45201-421600 14.95Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 29 ACH Enabled: True 5/28/13 City Council meeting recording 5/28/13 80.00 06/11/2013 101-41110-431990 80.00Check Total: Vendor:1717 MINNESOTA MUNICIPAL UTILITIES ASSOCIATION Check Sequence: 30 ACH Enabled: False 41376 5/10/13 customer service webinar 75.00 06/11/2013 217-41990-433200 75.00Check Total: Vendor:3015 MINNESOTA WINEGROWERS COOPERATIVE Check Sequence: 31 ACH Enabled: False 3569 re-sale 270.00 06/11/2013 609-49750-425300 270.00Check Total: Vendor:1341 MMKR Check Sequence: 32 ACH Enabled: True 33496 Progress billing - services completed through 4/30/13 7,500.00 06/11/2013 101-41540-430100 7,500.00Check Total: Vendor:1379 MONTICELLO UMPIRES ASSOCIATION Check Sequence: 33 ACH Enabled: True 2013-3 (88) games June 2013 Men's League 2,354.00 06/11/2013 226-45127-430160 2,354.00Check Total: Vendor:1390 MTI DISTRIBUTING INC Check Sequence: 34 ACH Enabled: False 903234-00 #223 - (7) 19" blade combinations 161.24 06/11/2013 101-45201-422100 905104-00 (2) flix latch draws 57.57 06/11/2013 101-45201-422100 218.81Check Total: Vendor:1402 NORTH SUBURBAN REG MUTUAL AID ASSOC Check Sequence: 35 ACH Enabled: False 21 2013 Annual Association Dues 150.00 06/11/2013 101-42200-443300 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 150.00Check Total: Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 36 ACH Enabled: True 010004313718 re-sale 30.60 06/11/2013 226-45127-425410 30.60Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 37 ACH Enabled: False 8401910-IN re-sale 466.28 06/11/2013 609-49750-425300 8401910-IN freight 10.50 06/11/2013 609-49750-433300 476.78Check Total: Vendor:3340 PERFECTION PACKAGING INC Check Sequence: 38 ACH Enabled: False 111411 Ballfields - re-sale 68.40 06/11/2013 226-45203-425410 68.40Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 39 ACH Enabled: False 2425154 re-sale 1,173.80 06/11/2013 609-49750-425100 2425154 freight 18.07 06/11/2013 609-49750-433300 2425155 freight 15.29 06/11/2013 609-49750-433300 2425155 re-sale 455.70 06/11/2013 609-49750-425300 2425155 re-sale 32.25 06/11/2013 609-49750-425400 2427967 re-sale 5,465.87 06/11/2013 609-49750-425100 2427967 freight 80.62 06/11/2013 609-49750-433300 2427968 freight 69.82 06/11/2013 609-49750-433300 2427968 re-sale 3,285.35 06/11/2013 609-49750-425300 2430358 re-sale 352.15 06/11/2013 609-49750-425100 2430358 freight 5.56 06/11/2013 609-49750-433300 3504579 Refer to inv# 2421209 -129.99 06/11/2013 609-49750-425100 3504579 Refer to inv# 2421209 -1.39 06/11/2013 609-49750-433300 3504580 Refer to inv# 2417553 -1.39 06/11/2013 609-49750-433300 3504580 Refer to inv# 2417553 -60.00 06/11/2013 609-49750-425300 3504581 Refer to inv# 2418030 -139.40 06/11/2013 609-49750-425100 3504581 Refer to inv# 2418030 -1.39 06/11/2013 609-49750-433300 3504832 Refer to inv# 2421678 -98.47 06/11/2013 609-49750-425400 3504832 Refer to inv# 2421678 -4.17 06/11/2013 609-49750-433300 10,518.28Check Total: Vendor:1441 PROFESSIONAL TURF & RENOVATION Check Sequence: 40 ACH Enabled: False 495204 40 bags super rainbow 940.50 06/11/2013 101-45201-421600 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 940.50Check Total: Vendor:1459 RJM DISTRIBUTING INC Check Sequence: 41 ACH Enabled: False 24193 re-sale 350.00 06/11/2013 609-49750-425200 350.00Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 42 ACH Enabled: True 6/15/13 Contract 1,593.75 06/11/2013 101-42700-431200 1,593.75Check Total: Vendor:1361 SHRED IT USA INC Check Sequence: 43 ACH Enabled: False 9401942220 Shredding service 10.70 06/11/2013 655-49870-431990 9401942587 Shredding service 10.00 06/11/2013 101-43110-431990 9401942588 Shredding service 10.00 06/11/2013 217-41990-431990 9401942726 Shredding service 20.16 06/11/2013 101-41940-431990 50.86Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 44 ACH Enabled: False 894104 May 2013 Firehall cleaning 100.00 06/11/2013 101-42200-431100 100.00Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 45 ACH Enabled: False 1035832 re-sale 1,049.37 06/11/2013 609-49750-425100 1035832 freight 10.52 06/11/2013 609-49750-433300 1035833 freight 38.74 06/11/2013 609-49750-433300 1035833 re-sale 1,495.88 06/11/2013 609-49750-425300 1037876 re-sale 648.98 06/11/2013 609-49750-425100 1037876 freight 10.00 06/11/2013 609-49750-433300 1037877 freight 22.50 06/11/2013 609-49750-433300 1037877 re-sale 956.50 06/11/2013 609-49750-425300 4,232.49Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 46 ACH Enabled: False 2044812 (6) bale - assorted brown bags 158.42 06/11/2013 609-49754-421990 2044812 (1) cs each foam cup; plastic fork; napkins 92.22 06/11/2013 609-49754-421990 250.64Check Total: Vendor:1521 CHARLENE THELEN Check Sequence: 47 ACH Enabled: False AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 5/2/13 5/2/13 water aerobics class 25.00 06/11/2013 226-45127-430120 25.00Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 48 ACH Enabled: True 00755903 -157.40 06/11/2013 609-49750-425200 754096 re-sale 64.50 06/11/2013 609-49750-425200 754097 re-sale 82.10 06/11/2013 609-49750-425400 754098 re-sale 21,405.50 06/11/2013 609-49750-425200 755164 re-sale 166.80 06/11/2013 609-49750-425400 755165 re-sale 20,594.60 06/11/2013 609-49750-425200 42,156.10Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 49 ACH Enabled: False 00027356 June 2013 65,988.42 06/11/2013 602-49480-430800 65,988.42Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 50 ACH Enabled: False 1125751 re-sale 277.20 06/11/2013 609-49750-425400 1130314 re-sale 102.80 06/11/2013 609-49750-425400 380.00Check Total: Vendor:1684 VINOCOPIA Check Sequence: 51 ACH Enabled: True 0077707-IN re-sale 144.00 06/11/2013 609-49750-425300 0077707-IN freight 2.50 06/11/2013 609-49750-433300 0077708-IN re-sale 336.00 06/11/2013 609-49750-425300 0077708-IN freight 7.50 06/11/2013 609-49750-433300 0078144-IN re-sale 99.75 06/11/2013 609-49750-425400 0078144-IN freight 12.00 06/11/2013 609-49750-433300 601.75Check Total: Vendor:3389 CATHERINE VOGEL Check Sequence: 52 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-001298 26.64 06/11/2013 655-00000-115025 26.64Check Total: Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 53 ACH Enabled: True 23192 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-service 591.50 06/11/2013 213-46522-431990 23192 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-expense 6.90 06/11/2013 213-46522-431990 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 598.40Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 54 ACH Enabled: False 330979-00 re-sale 1,240.00 06/11/2013 609-49750-425300 330979-00 freight 18.15 06/11/2013 609-49750-433300 1,258.15Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 55 ACH Enabled: False 456075 freight 1.39 06/11/2013 609-49750-433300 456075 re-sale 300.00 06/11/2013 609-49750-425300 456537 re-sale 2,218.00 06/11/2013 609-49750-425300 456537 freight 44.48 06/11/2013 609-49750-433300 457336 re-sale 180.00 06/11/2013 609-49750-425300 457336 re-sale 17.75 06/11/2013 609-49750-425400 457336 freight 2.78 06/11/2013 609-49750-433300 2,764.40Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 56 ACH Enabled: False 1080042735 re-sale 3,591.71 06/11/2013 609-49750-425100 1080042735 re-sale 1,092.46 06/11/2013 609-49750-425300 1080042735 freight 61.20 06/11/2013 609-49750-433300 1080044976 re-sale 1,377.07 06/11/2013 609-49750-425100 1080044976 re-sale 338.00 06/11/2013 609-49750-425300 1080044976 freight 31.90 06/11/2013 609-49750-433300 6,492.34Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 57 ACH Enabled: True June 13 June 2013 95,690.83 06/11/2013 101-42100-430500 95,690.83Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 58 ACH Enabled: True 101009081 State Aid Network - Ph 7 128.75 06/11/2013 101-43111-430300 10102701145 Monticello Maps - Otter Creek site drawings for W.E. 234.00 06/11/2013 213-46301-434600 116061157 10C009 - Traffic Eng Services 257.00 06/11/2013 400-43300-459010 148874040 Hillside Farms 3rd Addn - proj mgmt/coord 124.00 06/11/2013 101-41910-430300 14944709 ZRCFOS - Second River Crossing Study - proj mgmt/coord 426.00 06/11/2013 101-43111-430300 149448021 11C005 - Fallon Overpass Prelim Design - proj mgmt/coord 355.00 06/11/2013 400-43300-459010 149458012 10C010 - Great River Trailways/Trailhead-Ph 1 Prelim Des 4,463.25 06/11/2013 400-43300-459010 149458012 10C010 - Great River Trailways/Trailhead-Ph 3 Construction 3,464.00 06/11/2013 400-43300-459010 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 149458012 10C010 - Great River Trailways/Trailhead-Ph 4 Extra Services 285.75 06/11/2013 400-43300-459010 9,737.75Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 59 ACH Enabled: False 5/20/13 51-4271112-2 976.50 06/11/2013 211-45501-438100 5/20/13 51-6505910-7 1,998.61 06/11/2013 609-49754-438100 5/20/13 51-6505911-8 1,899.77 06/11/2013 101-41940-438100 5/20/13 51-6505911-8 8,250.43 06/11/2013 226-45122-438100 5/20/13 51-6505911-8 488.51 06/11/2013 101-45175-438100 5/20/13 51-6505911-8 217.12 06/11/2013 101-42800-438100 5/20/13 51-6505913-0 490.49 06/11/2013 101-42200-438100 5/20/13 51-0238874-9 74.99 06/11/2013 101-43160-438100 5/20/13 51-0238890-9 82.83 06/11/2013 101-43160-438100 5/20/13 51-7780310-4 57.40 06/11/2013 101-41940-438100 5/20/13 51-9348896-7 267.28 06/11/2013 101-41940-438100 5/20/13 51-9391437-3 433.81 06/11/2013 101-41941-438100 5/20/13 MGFARM - 51-0798481-0 54.07 06/11/2013 213-46522-438100 5/28/13 51-6505907-2 53.33 06/11/2013 101-43140-438100 5/28/13 51-6505908-3 18.07 06/11/2013 101-42500-438100 5/29/13 51-6505916-3 13,617.09 06/11/2013 101-43160-438100 5/29/13 51-6505905-0 6,294.80 06/11/2013 601-49440-438100 35,275.10Check Total: Total for Check Run: Total of Number of Checks: 424,724.76 59 AP-Computer Check Proof List by Vendor (06/05/2013 - 10:16 AM)Page 11 User: Printed:05/31/2013 - 9:41AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00205.05.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2919 EBERT INC Check Sequence: 1 ACH Enabled: True Pmt No. 11 Rev 11C006 - MCC Natatorium Improvements 75,000.00 05/30/2013 226-45122-453010 75,000.00Check Total: Vendor:3384 JUDY FREDRICKSON Check Sequence: 2 ACH Enabled: False FNM Refudn FiberNet Monticello acct number 001-001292 37.95 05/30/2013 655-00000-115025 37.95Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 3 ACH Enabled: True Apr-13 HBO Bulk April 2013 509.74 05/30/2013 655-49860-430920 Apr-13 HBO April 2013 459.23 05/30/2013 655-49860-430920 Apr-13 HBO Cinemax April 2013 157.44 05/30/2013 655-49860-430920 1,126.41Check Total: Vendor:3385 ELIZABETH JOHNSON Check Sequence: 4 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-001023 33.53 05/30/2013 655-00000-115025 33.53Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 5 ACH Enabled: True 619257 Bravo April 2013 333.06 05/30/2013 655-49860-430920 619259 Chiller April 2013 35.36 05/30/2013 655-49860-430920 619260 CLOO April 2013 35.36 05/30/2013 655-49860-430920 619261 CNBC April 2013 597.80 05/30/2013 655-49860-430920 619263 CNBC World April 2013 25.42 05/30/2013 655-49860-430920 619264 E! April 2013 315.98 05/30/2013 655-49860-430920 619266 G4 April 2013 153.72 05/30/2013 655-49860-430920 619270 MSNBC April 2013 448.35 05/30/2013 655-49860-430920 619271 MUN2 April 2013 46.83 05/30/2013 655-49860-430920 619273 Oxygen April 2013 303.17 05/30/2013 655-49860-430920 619275 PBS Kids Sprout April 2013 25.42 05/30/2013 655-49860-430920 AP-Computer Check Proof List by Vendor (05/31/2013 - 9:41 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 619277 Style April 2013 230.58 05/30/2013 655-49860-430920 619278 SYFY April 2013 384.30 05/30/2013 655-49860-430920 619279 The Golf Channel April 2013 375.76 05/30/2013 655-49860-430920 619280 Telemundo April 2013 55.75 05/30/2013 655-49860-430920 619281 Universal HD April 2013 41.80 05/30/2013 655-49860-430920 619283 USA Network April 2013 1,152.90 05/30/2013 655-49860-430920 619284 NBC Sports Network April 2013 290.36 05/30/2013 655-49860-430920 4,851.92Check Total: Vendor:3386 KRIS AND MONICA SCHWICKERATH Check Sequence: 6 ACH Enabled: False FNM Refund FiberNet Monticello acct number 001-000317 14.83 05/30/2013 655-00000-115025 14.83Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 7 ACH Enabled: True 494-1011 World Fishing April 2013 38.68 05/30/2013 655-49860-430920 38.68Check Total: Total for Check Run: Total of Number of Checks: 81,103.32 7 AP-Computer Check Proof List by Vendor (05/31/2013 - 9:41 AM)Page 2 CityCouncilAgenda:06/10/13 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Luke Botzek Seasonal Water Water Dept.5/29 Seasonal Name Reason Department Last Day Class Heather Theisen Voluntary MCC 5/9 PT Dylan Kotilinek Voluntary MCC 5/18 PT Taylor Jagow Involuntary MCC 5/20 PT Youwadee Green Voluntary Liquor Store 5/29 PT April Eggert Voluntary Liquor Store 5/31 PT NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 6/3/2013 CityCouncilAgenda:06/10/13 1 5C.ConsiderationofadoptingResolutions#2013-046acceptingquotesandawarding contractforthe2013StreetBituminousSealcoatProject.(BP/TM) A.REFERENCEANDBACKGROUND: Councilisrequestedtoconsideracceptingquotesandawardingacontractforthe2013 StreetBituminousSealcoatProject.The2013projecttotalsapproximately69,865square yardsofcitystreets.Theareastobesealcoatedhavebeenpatchedandcracksealedby cityforcesinpreparationforthisproject. Standardstodayinroadmaintenancearetosealcoatnewroadsfive(5)yearsafterthey havebeenconstructedandeveryseven(7)yearsafterthat.Followingthisguidethegoal wearetryingtoachieveisforourresidentialstreetsurfacestolast40to45years.We havehadseveralprojectsonourroadwaysysteminpastyearsspendingmillionsof dollars.Itisveryimportantthatwefollowuptheseprojectswithagoodmaintenance programinwhichwetrytoadhereannuallywithrespecttotheinitialsubmittedbudgets. PublicWorksadvertisedforquotestobeopenedonJune3,2013forchipsealing69,865 squareyardsofCitystreets.Atotalofthree(3)quoteswerereceived,however,one(1) quotewasreceivedafterthe10:00a.m.deadlinesoitwasnotacceptedandwasreturned tothecontractorunopened.Thetwo(2)contractorsthatwereceivedquotesfromwere AlliedBlacktopCo.ofMapleGroveat$1.14persquareyardforatotalof$79,646.10 beingthelowestquote,andPearsonBros.Inc.ofHanoverat$1.46persquareyardfora totalof$102,002.90.Thisprojectwillalsoincludepavementmarkingsandthosequotes aredueJune19th,andwillbebroughttotheCityCouncilonJune24th forapproval. PublicWorkshassetaside$90,000.00inthe2013Budgetforthisproject.Weare anticipatingthatboththechipsealandpavementmarkingswillcomewithinbudget. Thestreetstobechipsealedareasfollows: STREETNAME AREA STREET BY WIDTH STREET SEG LENGTH TOTAL SQYDS SCHOOLBLVD SCHOOLBLVDENDOFMEDIAN–HEADENDROAD571,4509,183 SCHOOLBLVDREDFORDLN–HEADENDROAD571,1217,100 KLEINFARMS FARMSTEADAVEDIAMONDDR–PARKDR304471,490 FARMSTEADAVEPARKDR–PARKDR301,0113,370 FARMSTEADAVEPARKDR–FALLONAVE30243810 FARMSTEADCT(SAC)FARMSTEADAVE–CULDESAC303121,040 PARKDRFARMSTEADAVE–CULDESAC304121,372 CityCouncilAgenda:06/10/13 2 STREETNAME AREA STREET BY WIDTH STREET SEG LENGTH TOTAL SQYDS PARKDRFARMSTEADAVE–FARMSTEADCT301,0673,557 MEADOWOAK MEADOWOAKAVEMEADOWOAKLN–EASTWOODLN343381,277 MEADOWOAKAVEEASTWOODLN–EASTWOODPATHWAY345542,093 MEADOWOAKAVEFENNINGAVE–EASTWOODPATHWAY411,4976,820 MEADOWOAKAVE(ENTRANCE)BROADWAYE–MEADOWOAKLN412981,358 MEADOWOAKDR(ENTRANCE)BROADWAYE–ENDOF2ND CONCRETEMEDIAN591931,265 MEADOWOAKDR(ENTRANCE)ENDOF2ND CONCRETEMEDIAN–OAKRIDGELN46127649 MEADOWLNMEADOWOAKDR–REDOAKLN347082,675 MEADOWOAKDROAKRIDGEDR–REDOAKLN342821,065 MEADOWOAKDRREDOAKLN–MEADOWLN344131,560 MEADOWOAKDRMEADOWLN–OAKVIEWLN344031,522 OAKRIDGEDROAKLEAFCT–MEADOWOAKDR301,1843,947 OAKRIDGEDREASTOAKDR–OAKLEAFCT303551,183 OAKRIDGEDRMEADOWOAKDR–EASTOAKDR304141,380 OAKVIEWLNOAKRIDGEDR–ENDOFPHASE304991,663 OAKVIEWLNMEADOWOAKDR–ENDOFPHASE305721,907 REDOAKCIR(SAC)MEADOWOAKDR–CULDESAC30210700 REDOAKLNMEADOWOAKDR–ENDOFPHASE230277923 MEADOWOAK REDOAKLNSTARTOFPHASE3–ENDOFPHASE330299997 MAPLEWOODCIRREDOAKLN–CULDESAC30272907 OAKLEAFCTOAKRIDGEDR–LEAFCIR303221,073 OAKLEAFCTLEAFCIR–CULDESAC304481,494 LEAFCIROAKLEAFCT–CULDESAC284201,308 EASTOAKDROAKRIDGEDR–CULDESAC301,2534,177 TOTALSQUAREYARDS 69,865 CityCouncilAgenda:06/10/13 3 AcompletesetofPlansandSpecificationsareonfileattheOfficeofPublic Worksandavailableuponrequest. A1.BudgetImpact:Inpreparationforthisproject$90,000.00wasplacedinthe2013 StreetDepartmentBudgetforsealcoatingandpavementmarkings.Theportionof theprojectcoveredunderthisamountwillbeforallofthestreetslistedinthe specsforwhichthelowquotecametoatotalof$79,646.10fromAlliedBlacktop ofMapleGrove,Minnesota.Thispriceisjustforthesealcoatportionofthe project. A2.StaffWorkloadImpact:Aprojectofthissizenormallytakestwodays.We willhaveaCityinspectoronthejobsiteforthosedays. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2013-046acceptingthequotesforchipsealand awardthecontracttoAlliedBlacktopCompanyofMapleGrovebaseduponthe lowquoteof$1.14/squareyardforatotalof$79,646.10.Thisprojectistobe completedpercontractbyAugust23,2013. 2.Motiontodenythequotesandnotawardthecontract. C.STAFFRECOMMENDATION: CitystaffrecommendstheCityCouncilapproveAlternative#1,acceptingquotesand awardingthecontracttoAlliedBlacktopofMapleGroveintheamountof$79,646.10. ThePublicWorksDepartmentandEngineeringDepartmentwillbeinspectingtheproject toseethatthecontractoradherestotheplansandspecifications. D.SUPPORTINGDATA: Resolution#2013-046 2013SealcoatingProjectQuoteTabulation 2013SealcoatingProjectMaps CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-046 ACCEPTINGQUOTESANDAWARDINGCONTRACTFORTHE2013STREET BITUMINOUSSEALCOATPROJECT WHEREAS,theCityhassolicitedquotesforthe2013StreetBituminousSealcoatProjectaccordingto theplansandspecificationsprovidedtothepublic.Quoteswerereceived,opened,andtabulated,and werefoundtocomplywithsaidplansandspecifications: CONTRACTOR TOTALBASEQUOTE AlliedBlacktopCo.$1.14persquareyard PearsonBrothersInc.$1.46persquareyard WHEREAS,thequotesubmittedbyAlliedBlacktopCo.,ofMapleGrove,Minnesota,intheamountof $1.14persquareyardforthe2013BituminousSealcoatProject,inaccordancewiththeplansand specifications,wasthelowestresponsiblequoteandshallbeandherebyisaccepted. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk,are herebyapproved. 2.Quotessubmittedfortheprojectaccordingtotheplansandspecificationsareherebyaccepted. 3.TheCityAdministratorisherebyauthorizedanddirectedtoenterintoacontractwithsaid companyfortheconstructionofsaidimprovementsforandonbehalfoftheCityofMonticello. 4.ThePublicWorksDepartmentshalldirectandinspecttheproject. ADOPTEDBY theMonticelloCityCouncilthis10th dayofJune,2013. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator QUOTES RECEIVED: 2 QUOTES OPENED: MONDAY, JUNE 3 AT 10:00 A.M. QUOTE SECURITY CITY STREETS CITY STREETS CONTRACTOR (X)UNIT PRICE TOTAL SUM 1.ALLLIED BLACKTOP COMPANY 10503 89TH AVENUE NORTH MAPLE GROVE, MN 55369 X $1.14/SQ YD $79,646.10 2.PEARSON BROS. INC. 11079 LAMONT AVENUE NE HANOVER, MN 55341 X $1.46/SQ YD $102,002.90 2013 STREET BITUMINOUS SEALCOAT CITY OF MONTICELLO, MINNESOTA I hereby certify that this is a true and correct tabulation of the quotes as received on June 3, 2013. Tom Moores, Street Superintendent QUOTE A QUOTE TABULATION SUMMARY F:\ADMIN\WordProc\STREET DEPT\SEALCOAT\QUOTE TAB - 2013 SEALCOATING PROJECT - 060313: 6/4/2013 - PAGE 1 OF 1 - S C H OOL BLVD M E A D O W O A K A V EREDFORDLN PARKDRFARMSTEADAVE EASTOAKDR LEAF CIR OAKLEAFCT CHIPSEAL STOCKPILE 9250DEEGAN DEEGANAVE R E D F O R D L N BROAD W AYE REDOAKLN 1-MEADOWOAKDR 2-OAKRIDGEDR 3-MEADOWLN 4-OAKVIEWLN 1 23 4 5 5–FARMSTEADCT CITYOFMONTICELLO 2013 SEALCOATINGPROJECT DUMPSITE CITYCOMPOST FACILITY RIVERSTW City CouncilAgenda:06/10/13 1 5D.ConsiderationofadoptingResolution#2013-047approvingfinalspecificationsand authorizingtheadvertisementforbidsforthepurchaseoftheaerationblowerand ancillaryequipmentforPhase1oftheWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovements,CityProject No.12C003 (WSB/BP) A.REFERENCEANDBACKGROUND: OnOctober8,2012,Councilauthorizedthepreparationoffinalplansandspecifications forWastewaterTreatmentFacility(WWTF)Improvements–Phase1,whichincludes biosolidsdewateringandenergyefficiencyimprovements.Thecontractforthebiosolids dewateringfacilitywasawardedattheCouncilmeetingofMay28,2013. Similartothedewateringproject,staffisproposingtopurchasetheequipmentatthis timeandthenbidtheinstallationandpiping.Thisagendaitemisrelatedtothe equipmentpurchase. Theinstallationoftheblowerwillbecompletedafterthedesigniscompletedandis anticipatedtobebroughtbacktoCouncilinAugustforapproval. Theoverallscopeoftheenergyefficiencyimprovementsincludesthefollowing: Installationofahighspeedturboblower Installationofavariablefrequencydrive(VFD)onanexisting250hpblower Installationofairflowmetersandreplacementdissolvedoxygen(DO)sensors Airpiping,valves,fittings,andappurtenances Siteworkincludingopeningandhatchwayimprovements Electricalinstallation Instrumentationandcontrolsystemsthatwillcommunicatewiththeexisting supervisorycontrolanddataacquisition(SCADA)system Theproposedaerationimprovementisalsoapreliminarystageofthephosphorus reductionmandatedbythere-issuedNPDESpermitfortheWastewaterTreatment Facility. SpecificationsfortheaerationblowerpurchasehavebeendevelopedbyVeoliaandhave beenreviewedbyWSB,Veoliaandcitystaff.Staffrecommendsapprovingthefinal specificationsandauthorizingadvertisementforbidsforpurchasingtheaerationblower. TheaerationblowerisproposedtoholdthebidopeningonJuly8,2013. A1.BudgetImpact:ThetotalestimatedprojectcostforcompletingthePhase1 ImprovementsassummarizedintheMay28,2013Councilagendaitemis $2,619,183whichincludespurchaseoftheaerationblowerandtheotherenergy efficiencyimprovementsoutlinedbelow.Theestimatedpurchasepriceforthe aerationbloweris$135,000,whichiswhatwasestimatedinthesummarybelow. City CouncilAgenda:06/10/13 2 BiosolidsDewateringFacility EquipmentPurchase $288,500 DewateringFacility $1,376,100 DewateringFacilityContingency(3%)$41,283 Subtotal $1,705,883.00 EnergyEfficiencyImprovements EquipmentPurchase(Bidatthistime)$135,000 EquipmentInstallation(NotBidatthistime)$255,000 Contingency(25%)$98,000 Subtotal $488,000 IndirectCosts VeoliaDesign,Bidding&ConstructionServicesFee $93,000 WSBDesignFee $230,000 Permits $2,300 WSBBiddingAdministrationFee $30,000 WSBConstructionAdministrationandInspection*$70,000 Subtotal $425,300 GRANDTOTAL $2,619,183 Duetothelowbondrateswearecurrentlyexperiencing,staffrecommendstheuseof bondstofundtheprojectwithpaymentsmadefromthesanitarysewerutilityfund. TheCouncilhasgivenpreliminaryapprovaltofinancethePhase1Improvementswith G.O.revenuebonds.OnSeptember24,2012,theCouncilpassedaresolutionstatingits intenttoseekreimbursementofupto$3,000,000forallPhase1Improvementscosts frombondproceeds. Atthistime,otherpotentialfundingoptionsarelimitedbecauseoftheircommitmentto debtserviceonpriorbonds.Inadditional,thesewerrateshavebeenadjustedto accommodatethedebtserviceassociatedwiththisproposedimprovement. TheenergyefficiencyimprovementsportionofthePhase1Improvementsprojecthas beenplacedontheXcelEnergyJointEnergyEfficiencyProgram(JEEP).Thehigh efficiencyblowermotorandvariablefrequencydrive(VFD)specifiedmayreturna rebatethatwillsubsidizetheproject.Theamountoftherebatewillnotbeconfirmeduntil theselectedbidhasbeenfinalized. A2.StaffWorkloadImpact:CorporateandsitemanagersupportfromVeoliaand PublicWorksStaffspentconsiderabletimepreparingspecificationsforthe aerationblowerandwillcontinuetodosoduringtheinstallationphaseofthe City CouncilAgenda:06/10/13 3 energyefficiencyimprovementsoutlinedabove.Constructioninspectionand administrationoftheinstallationphasewillinvolvecitystaff,VeoliaandWSB engineeringstaffdependentonthespecificneeds. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2013-047approvingfinalspecificationsand authorizingtheadvertisementforbidsforthepurchaseoftheaerationblowerand ancillaryequipmentforPhase1oftheWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovements,CityProject No.12C003. 2.MotiontodenyadoptionofResolution#2013-047atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: ResolutionNo.2013-047 AerationBlowerSystemspecifications–ScopeofSupply CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-047 APPROVINGSPECIFICATIONSANDAUTHORIZING ADVERTISEMENTFORBIDSFORTHEPURCHASEOFTHEAERATIONBLOWER ANDANCILLARYEQUIPMENTFORPHASE1OFWASTEWATERTREATMENT FACILITYBIOSOLIDSDEWATERING,ENERGYEFFICIENCY,HEADWORKSAND SITEIMPROVEMENTS CITYPROJECTNO.12C003 WHEREAS,pursuanttoaResolutionapprovedbytheCityCouncilonOctober8,2012, authorizingpreparationofplansandspecifications,theCityEngineerhaspreparedspecifications fortheaerationblowerandancillaryequipmentforPhase1ofWasteWaterTreatmentFacility BiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements;and WHEREAS,theCityEngineerhaspresentedsuchspecificationstotheCouncilforapproval; NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchspecifications,acopyofwhichisonfileintheofficeoftheCityClerk,arehereby approved. 2.TheCityClerkshallprepareandcausetobeinsertedintheofficialpaperandinthelocal officialpaperandFinance&Commercetradepaperanadvertisementforbiduponthe makingofsuchimprovementundersuchapprovedplansandspecifications.The advertisementshallbepublishednolessthanthreeweeksbeforethelastdayfor submissionofbids,onceintheCity’slegalpublicationandatleastonceineithera newspaperpublishedinacityofthefirstclassoratradepaper.Tobeeligibleasatrade paper,apublicationshallhaveallthequalificationsofalegalnewspaperexceptthat, insteadoftherequirementthatitshallcontaingeneralandlocalnews,suchtradepaper shallcontainbuildingandconstructionnewsofinteresttocontractorsinthisstate,among whomitshallhaveageneralcirculation. Theadvertisementshallspecifytheworktobedone,andshallstatethatbidswillbe openedat2:00p.m.onJuly8,2013,andthattheawardofthebidandtheresponsibility ofthebidderswillbeconsideredbytheCityCouncilat7p.m.onJuly22,2013,inthe CouncilChambersofCityHall.Anybidderwhoseresponsibilityisquestionedduring considerationofthebidwillbegivenanopportunitytoaddresstheCouncilontheissue ofresponsibility.NobidswillbeconsideredunlesssealedandfiledwiththeClerkand accompaniedbyacashdeposit,cashier’scheck,bidbondorcertifiedcheckpayableto theCityfor5%oftheamountofsuchbid. ADOPTEDBY theMonticelloCityCouncilthis10thdayofJune,2013. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator City CouncilAgenda:06/10/13 1 5E.ConsiderationofadoptingResolution#2013-048approvingfinalplansand specificationsandauthorizingtheadvertisementforbidsforWest7th Street Extension(MinnesotatoCR39)andElmStreet(7th Streettoterminus),CityProject No.12C002 (WSB) A.REFERENCEANDBACKGROUND: OnMarch25,2013,Councilauthorizedthepreparationoffinalplansandspecifications fortheextensionofWest7th betweenMinnesotaStreetandElmStreet.OnApril22, 2013,thepublichearingwasheldandtheprojectwasordered.Theprojectalsoincludes alternatebidsforpavingElmStreetfrom7th Streettothesouthterminusasandamilland overlay(includedanunderlyingchipseal)oftheexisting7th StreetfromCR39toElm Street. ThefinalplansfortheextensionofWest7th Street,whichisapproximatelyone-quarter (1/4)mileinlength,isdesignedtobea44-footwideurbansectionwithcurbandgutter, stormsewer,andbituminouspavement.Theroadwaywillconsistoftwothrulanes,one ineachdirection,witha10-footwideparkinglaneonthenorthsideoftheroadwayanda 10-footwideshoulderonthesouthsideoftheroadway.Abituminouspathwayis includedalongthenorthsideoftheroad,withportionsmeanderingnaturallyawayfrom theroadwayandtowardthepondingareatoprovideamorepleasingexperienceto recreationaltrailusers.Thefinalplansalsoincludetheextensionofsidewalkalongthe northsideofexistingWest7th Street,eastofMinnesotaStreettothemid-blockcrossing attheRidgemontApartmentcomplex.Thissidewalkwillprovideadirectconnectionto theproposedtrailalongWest7th StreetwithapedestriancrossingatMinnesotaStreet. Boulevardtreesarealsoproposedalongbothsidesofthenewroadway. GradingofthesitewillbecompletedforconstructingtheextensionofW7th Streetand theregionalpondnorthoftheroadway.Theregionalstormwaterpondisdesignedto providefloodstorageandincreasedstorageforrunoffduetothelimitedcapacityofthe downstreamstormsewersystem.Thesepondimprovementswereintendedtobemadeat suchtimeastheadjacentpropertiesweredeveloped.Sanitarysewerandwatermainis proposedtoextendalongtheroadwaytoservedevelopmentoftheadjacentRiverWood Bankproperty. LightEmittingDiode(LED)streetandpathwaycombinationlightsareproposedtobe constructedinconjunctionwiththisprojectunderaseparatecontract. ThetotalestimatedprojectcostfortheextensionofWest7th Streetis$1,265,600.The estimatedcosttocompleteanedgemillandoverlayof7th StreetbetweenElmStreetand CR39isestimatedat$145,000andtheestimatedcosttopaveElmStreetfrom7th Street tothesouthterminusis$44,000.Theestimatedcostforalltheseimprovementstotal $1,454,600.Thesecostsincludea10%contingencyand25%indirectcosts.Special assessments,deferredandnon-deferred,total$894,340. City CouncilAgenda:06/10/13 2 AssessmentagreementshavebeenexecutedwithRiverWoodBank,theMonticelloRV CenterandtheGenungpropertytosecuretheirbenefittingshareoftheimprovement costs.TheplatfortheGreatRiverAddition,whichincludesrightofwayandeasement dedicationfortheextensionofWest7th StreetiscurrentlyunderCountyplatreview. Fundingfortheproposedimprovementswillincludeamixofsourcesincludingstate-aid funds($633,000),previouslyapprovedTIFfunds($455,000),streetreconstructionfunds, generalcapitalprojectfunds,andsewerandwaterfunds.Deferredspecialassessmentsto RiverWoodBankandspecialassessmentstothepropertiesonthewestsideofElmStreet willbeusedtorecoverinitialexpendituresfromthevariousaforementionedfunding sources.Specialassessmentswouldonlybeproposedforpropertiesidentifiedashaving theabilitytodirectlyaccesstheextensionofWest7th Street.SinceWest7th Streetison ourMunicipalState-AidSystem,thestreetimprovementsandaportionofthestorm sewerimprovementswillbeeligibleforstate-aidfunding. FundingfortheLEDstreetandpathwaylightingimprovementsareproposedtocome fromthestreetlightingfund,whichissupportedbyelectricfranchisefeefunds.Itis plannedtopresentthestreetlightingbidtotheCouncilattheJuly22,2013meetingat thesametimeastheW7th StreetExtensionprojectbids. TheprojectisproposedtobebidonJuly11giventhatMnDOTStateAidapprovesthe plans.BidsareanticipatedtobepresentedtotheCouncilonJuly22forconsiderationof awardwithaconstructionstartinAugust2013.Itisanticipatedthatthecurbandgutter andfirstliftofpavementwillbeplacedthisyeargiventherearenounforeseenweather conditions.Thefinalliftofpavementwillbeplacednextyeartoallowforanypotential settlementsintheroadway.Withtheexistingnativesandysoilsonsite,itisanticipated therewillbeminimalsettlement. A1.BudgetImpact:Asnotedabove,theestimatedprojectcostfordesignand constructionoftheproposedimprovementsin2013is$1,454,600. A2.StaffWorkloadImpact:StafffromtheEngineeringandPublicWorks departmentsspenttimeworkingwithWSB&Associatestoprepareplansand specificationsforthisproject,andwillcontinuetodosoduringtheconstruction phaseoftheproject.Constructioninspectionoftheprojectwillbecompletedby CitystaffwithWSBcompletingtheconstructionstakingandadministration series. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2013-048approvingfinalplansandspecifications andauthorizingtheadvertisementforbidsforWest7th StreetExtension (MinnesotatoCR39)andElmStreet(7th Streettoterminus),CityProjectNo. 12C002. 2.MotiontodenyadoptionofResolution#2013-048atthistime. City CouncilAgenda:06/10/13 3 C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: ResolutionNo.2013-048 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-048 APPROVINGPLANSANDSPECIFICATIONSANDAUTHORIZING ADVERTISEMENTFORBIDSFORFORWEST7TH STREETEXTENSION (MINNESOTATOCR39)ANDELMSTREET(7TH STREETTOTERMINUS), CITYPROJECTNO.12C002 WHEREAS,pursuanttoaresolutionapprovedbytheCityCouncilonMarch25,2013, authorizingpreparationofplansandspecifications,theCityEngineerhaspreparedplansand specificationsforimprovementstoWest7th StreetforextendingtheroadfromMinnesotaStreet toElmStreetincludingtheconstructionofstreets,curbandgutter,pathway,streetlighting, ponding,publicutilitiesasneeded,andotherappurtenantwork;formillandoverlayofWest7th StreetbetweenElmStreetandCountyRoad39(GolfCourseRoad);andforpavingofElm Streetlyingsouthof7th StreetandrunningtothesouthterminusatI-94;and WHEREAS,theCityEngineerhaspresentedsuchplansandspecificationstotheCouncilfor approval; NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk, areherebyapproved. 2.TheCityClerkshallprepareandcausetobeinsertedintheofficialpaperandinthelocal officialpaperandFinance&Commercetradepaperanadvertisementforbiduponthe makingofsuchimprovementundersuchapprovedplansandspecifications.The advertisementshallbepublishednolessthanthreeweeksbeforethelastdayfor submissionofbids,onceintheCity’slegalpublicationandatleastonceineithera newspaperpublishedinacityofthefirstclassoratradepaper.Tobeeligibleasatrade paper,apublicationshallhaveallthequalificationsofalegalnewspaperexceptthat, insteadoftherequirementthatitshallcontaingeneralandlocalnews,suchtradepaper shallcontainbuildingandconstructionnewsofinteresttocontractorsinthisstate,among whomitshallhaveageneralcirculation. Theadvertisementshallspecifytheworktobedone,andshallstatethatbidswillbe openedat10a.m.onJuly11,2013,andthattheawardofthebidandtheresponsibilityof thebidderswillbeconsideredbytheCityCouncilat7p.m.onJuly22,2013,inthe CouncilChambersofCityHall.Anybidderwhoseresponsibilityisquestionedduring considerationofthebidwillbegivenanopportunitytoaddresstheCouncilontheissue ofresponsibility.NobidswillbeconsideredunlesssealedandfiledwiththeClerkand accompaniedbyacashdeposit,cashier’scheck,bidbondorcertifiedcheckpayableto theCityfor5%oftheamountofsuchbid. ADOPTEDBY theMonticelloCityCouncilthis10thdayofJune,2013. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:6/10/13 1 5F.ConsiderationofadjustingsummerhoursfortheFiberNetCustomerOffice (JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderapprovingamodificationtosummerhoursforthe FiberNetcustomeroffice.Itisproposedthatduringsummermonths,theofficebeopen from12:00to4:00p.m.MondaythroughFriday.Currently,theofficeisopenfrom10:00 a.m.to4:00p.m.duringtheweek.Thismodificationissuggestedasanefficiencyand staffingmeasure.Thisisnotexpectedtocreateahardshipforcustomersandisbeing proposedinlightofothercustomercontactimprovementsthathaveresultedinimproved serviceintheeveninghoursviaphone,email,andvoicemail. MarkPultuskernotesthat,althoughwalkinhourswillbereducedwiththisproposal, FiberNetremainstheonlyproviderinMonticellothathasalocalofficewithANYwalk inhours.Thisadjustmenttoofficehoursrepresentsareallocationofresourcesin responsetocustomerdemandsandhabits.Wehavefoundthatmanyofoursubscribers prefertoemailusandtheneitherrequestanemailoraphonecalltoanswertheir question.Sincemanyemails(andvoicemails)aregeneratedintheevening,andeven afterour9p.m.closeforcustomerserviceandtechsupport(whichwasexpandedbeyond theoriginal8a.m.-4:30p.m.hoursincludingofficehours),wewantedtobeableto respondtothoseemailsinthemorningasquicklyaspossible. Thelaterofficeopeninghoursallowsustospendmoretimewiththosethatwishtowalk in,plusrespondtothosewhoemailandleavevoicemailmessages.Waittimeforwalkin isreducedaswellasitismorecumbersometowaitinperson,ratherthanonthephoneor inanemail.Phoneandemailtrafficisslowduringthesehours,andthenpicksupafter 4:30p.m.Severalmonthshaveelapsedsinceourbillingconversion,andwenoticedour walkintraffichasdecreasedsubstantially,whilesubscribersareusingmoreemailand voicemessagesevenwhencustomerservicerepsareavailable.Thesechangesrequired ustoallocateresourcestothevariouswaysoursubscriberspresenttheirquestionstous. Thatiswhyweexpandedourtechnicalservicehoursfrom4:30p.m.to9p.m.many monthsago,inresponsetosubscriberfeedback. Insummary,evenwiththereductioninwalkinhoursandduetotheadditionalresources madeavailableintheeveninghours,FiberNethasmadeitmorepossibleandmore convenientforcustomerstocommunicatewithFiberNetstaffoverall.However,ifitis foundthatcustomerfeedbackaboutthischangeisnegative,andasaresultcustomersare lost,thenhourscouldbeshiftedbackto10:00a.m.to4:00p.m.Lastly,onJune1,staff tookthelibertyofimplementingthischangeonatentativebasisinadvanceofformal CouncilapprovalastheitemwasinadvertentlyleftofftheMay27th Councilagenda.If Councildoesnotapprovethechangeinhours,thentheywillbeshiftedbackaccordingly. A2.StaffWorkloadImpact:Shiftingofficehourswillimproveefficiency.This willallowstafftoserveMOREsubscribersviaphoneandemail,whichisnow outweighingthenumberofsubscriberswhoprefertowalkintothebusiness office. CityCouncilAgenda:6/10/13 2 B.ALTERNATIVEACTIONS: 1.MotiontoapproveadjustingthesummerhoursfortheFiberNetCustomerOffice asrecommendedtoopenfrom12:00to4:00p.m.MondaythroughFriday. 2.MotiontodenytherequesttoadjustsummerhoursfortheFiberNetCustomer Officeatthistime. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1. D.SUPPORTINGDATA: CityBusinessHoursmatrixshowingproposedchangeinhours A B C D E F G H Holiday City Hall Public Works Public Works FiberNet FiberNet Office DMV Liquor Store MCC falls on Open to Office Open Working Head-end Open to Open to Open to Open to Public to Public Hrs (Contract)Working Hours Public Public Public Public 1 Standard Hours: Monday - Friday 8am - 4:30pm 7:30am - 4pm 7:30am - 4pm 8am-4:30pm 10am-4pm*8am - 4:30pm 9am - 10pm 5am - 10pm 2 Saturday Closed Closed Closed Closed Closed 9am - 1pm Standard 7am - 9pm 3 Sunday Closed Closed Closed Closed Closed Closed Closed 7am - 9pm 4 Seasonal Hours:(summer)(summer)(Memorial-Labor Day) Monday-Thursday may start earlier 12pm-4pm*5am - 9pm Friday if heat issues 12pm-4pm*5am - 8pm Saturday *phones answered 7am - 8pm Sunday 9am to 9pm 7am - 6pm Mon 5 New Years Eve 12/31/2012 Standard Standard Standard Standard Standard Standard Standard Standard Tue 6 New Years Day 1/1/2013 Closed Closed Closed Closed Closed Closed 9am - 6pm 7am - 10pm Mon 7 Martin Luther King Day 1/21/2013 Closed Closed Closed Closed Standard 9am - 1pm Standard Standard Mon 8 Presidents Day 2/18/2013 Closed Closed Closed Closed Standard 9am - 1pm Standard Standard Sun 9 Easter Sunday 3/31/2013 Closed Closed Closed Closed Closed Closed Closed Closed Mon 10 Memorial Day 5/27/2013 Closed Closed Closed Closed Closed Closed 9am - 6pm 7am - 5pm Thur 11 Independence Day 7/4/2013 Closed Closed Closed Closed Closed Closed 9am - 6pm Closed Mon 12 Labor Day 9/2/2013 Closed Closed Closed Closed Closed Closed 9am - 6pm 7am - 5pm Mon 13 Columbus Day 10/14/2013 Standard Standard Closed Standard Standard Standard Standard Standard Mon 14 Veteran's Day 11/11/2013 Closed Closed Closed Closed Closed 9am - 1pm Standard Standard Thu 15 Thanksgiving 11/28/2013 Closed Closed Closed Closed Closed Closed Closed Closed Day after Fri 16 Thanksgiving 11/29/2013 Closed Closed Standard Closed Standard Standard Standard Standard Tue 17 Christmas Eve 12/24/2013 8am - noon 7:30-11:30am 7:30-11:30am 8am - noon 10am-2pm 8am - noon 9am - 4pm close at 2pm Wed 18 Christmas Day 12/25/2013 Closed Closed Closed Closed Closed Closed Closed Closed Tue 19 New Year's Eve 12/31/2013 Standard Standard Standard Standard Standard Standard Standard Standard POLICY: Modifications require Council approval. Decisions to close facilities due to inclement weather (or other reason) to be made by City Administrator after consultation with the Department Head and Mayor. SCHEDULE OF CITY FACILITY BUSINESS HOURS CityCouncilAgenda:06/10/13 1 7.ConsiderationofFiberNetBondlitigationoptions (JO) A.REFERENCEANDBACKGROUND: Discussionrelatedtothisitemisdependentontheoutcomeofthe6p.m.closedmeeting. CityCouncilAgenda:06/10/13 1 8.ConsiderationofauthorizinganappraisalofChurchofSt.Henrylandthatcouldbe impactedbytheFallonAvenueOverpassalignment,CityProjectNo.11C005 (WSB/JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderauthorizinganappraisalforSt.HenryChurchproperty thatwillbeimpactedbytheroadimprovementsassociatedwiththeFallonAvenue overpass.ThisrequesttoobtainanappraisalissupportedbyStHenryChurchofficials whohaveindicatedaninterestinnegotiatingthetermsofthesaleofpropertyneededfor theoverpassimprovements.Oncetheappraisalinformationhasbeenobtained,serious negotiationsonthetermsofthesalecanbegin. Asyoumayknow,therearetwobridgeandsupportingROWalignmentsunder considerationatthistime.ThesealignmentshavebeenpresentedtotheTransportation AdvisoryCommittee(TAC)forreviewanddiscussionandarebeingupdatedbasedon feedbackreceivedfromTACmembers.Atsomepointinthefuture,Councilwillhave theopportunitytoreviewandselectthedesiredalignment.Bothalignmentsimpactthe StHenryproperty,soeitherway,theappraisalwillbeneeded.Additionally,theland valueinformationmighthaveabearingonwhichdesignisselectedasitrelatestotheSt. Henry’spropertyandotherpotentialacquisitionsthatmayneedtooccur.Itshouldbe notedthattheappraisalwillfocusonthevalueoftheentireparcelandnotjusttheland areaneededfortherightofway. Tobetterunderstandtheimpactsofeitheroption,staffisproposingtocompletean appraisalontheentirepropertyownedbytheChurchinthisarea.Inanycase,inorderto proceedwiththeacquisition,anappraisalwillneedtobecompletedfortheaffected property.ThepropertytobeappraisedincludesOutlotA,andLots1and2,Block2of theChurchofStHenryPlat(#115)andtheFallonAvenueROWthatwaspreviously platted,alllocatedbetween7th StreetandI-94adjacenttothelocationoftheproposed FallonAvenueoverpass. Staffwouldrecommendproceedingwiththeappraisalatthistime,asitcanbealengthy processanditisessentialtocontinuingthediscussionswithSt.Henry’sChurch. Inadditiontoadiscussionofthevalueoftheland,thediscussionwithSt.HenryChurch willincludeothercostfactorsandtermspreviouslyidentifiedin1998whenEast7th Streetwasoriginallyconstructed,suchas: ReplacementofparklandeliminatedtoaccommodatetheEast7th Street alignment. Costsassociatedwithanglingthebridge Costsassociatedwithconstructionofretainingwallsnecessitatedbytheangled alignment CityCouncilAgenda:06/10/13 2 DependingonthealignmentandconceptselectedbytheCityCouncil,theremaybeother propertieswhererightofwaywillneedtobeacquiredandappraisalsconducted.Oncea finalconceptalignmentisselected,staffwillaskCounciltoinitiateadditionalappraisals asneeded.StaffwillalsomeetwithMnDOTandFHWAtoreviewthefinalconceptand developfundingalternatives.Amoreformalprocessfortheprojectwillbereviewed withtheCouncilinthenearfuture. ItshouldbenotedthattheaboveinformationwaspresentedtotheTACmeetingonMay 9,2013andtheyaresupportiveofcompletingtheappraisal. A1.BudgetImpact:Staffhasobtainedaquoteforanappraisalfromanappraiser recommendedbytheCityAttorneyintheamountofapproximately$5,000,but couldpursueobtaininganotherquoteifcouncilprefers. A2.StaffWorkloadImpact:Staffwillcontinuetospendtimeproceedingwiththe processrequiredtomoveforwardwiththeproject. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizeanappraisalfortheChurchofSt.Henryproperty,betweenI- 94and7th Street,relatedtotheFallonAvenueOverpassatacostnottoexceed $5,000. 2.Motiontodenyauthorizinganappraisalatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Staffhasobtainedaquoteforanappraisaland willmoveforwardwiththeappraisalasdirectedbyCouncil.Itisanticipatedthatthe appraisalwillnotbecompleteduntilthisfall.Whileafinalconceptplanhasnotbeen selected,staffwouldrecommendmovingforwardwiththeappraisalfortheChurchofSt. Henrypropertygiventhesizeandcomplexityoftheproject. D.SUPPORTINGDATA: ChurchofSt.HenryPlatNo.115