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City Council Agenda Packet 03-10-2014
AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, March 10, 2014 – 7 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order and Pledge of Allegiance 2A. Approval of Minutes – February 24, 2014 Regular Meeting 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements a. Citizen Comments: b. Public Service Announcements: 1) I-94 Reconstruction Open House update 5. Consent Agenda: A. Consideration of approving payment of bills for March 10th B. Consideration of approving new hires and departures for City departments C. Consideration of adopting Resolution #2014-026 to accept a contribution for the MCC Winter Block Party D. Consideration of approving an application for a temporary charitable gambling permit for a raffle conducted by Wright County Ducks Unlimited E. Consideration of appointing a representative to the Monticello Parks Commission to fill a vacancy for a term to expire on 12/31/2015 F. Consideration of appointing two representatives to the Industrial and Economic Development Commission for 3-year terms G. Consideration of adopting Ordinance #593 amending City Code Title 2, Chapter 1 – Planning Commission H. Consideration of approving a contract for advertising services at city ballfields with revenues to go to the Park and Pathway Fund SPECIAL MEETING 4:30 p.m. - FiberNet Management options I. Consideration of authorizing city signatures on a Quit Claim Deed to resolve a boundary discrepancy at Bertram Chain of Lakes Park J. Consideration of adopting Resolution #2014-027 establishing authorized public use of several parcels of tax-forfeited land and requesting conveyance to the City of Monticello K. Consideration of adopting Resolution #2014-028 accepting the feasibility report and authorizing preparation of plans and specifications for Hillside Farms 3rd & 4th Additions Public Improvements (south of Monte Club Hill), City Project No. 12C008 L. Consideration of approving a request for Concept and Development Stage Planned Unit Development (PUD) for a K-12 Educational Institution in an R-3 District and CCD District. Applicant: SRCS Building Company/Swan River Montessori School M. Consideration of approving a request for Conditional Use Permit for an Industrial Services use in an I-1 (Light Industrial) District. Applicant: All Elements, Inc. N. Consideration of authorizing the Monticello Economic Development Authority to approve a purchase agreement for property at 130 East Broadway (PID 155-010- 034102) O. Consideration of authorizing the purchase of GLDS billing software for FiberNet 6. Consideration of items removed from the consent agenda for discussion 7. Regular Agenda: A. Consideration of rejecting bids received and authorizing re-advertisement for bids for a Wireless Telecommunications Monopole, City Project No. ZTOWER B. Consideration of extending the Public Works Director interim assignments and compensation for an additional six months 8. Added items 9. Adjournment City Council Minutes – February 24, 2014 Page 1 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, February 24, 2014 – 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:01 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes – February 10, 2014 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE FEBRUARY 10, 2014 REGULAR MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 3. Consideration of adding items to the agenda None 4. Citizen comments, public service announcements, and updates A. Citizen Comments: 1) Rick Adamski from 102 Oakview Circle stated that he has been dealing with frozen water pipes, which were unthawed by Monticello Plumbing & Heating at a cost of about $490. Matt Theisen from the Water Department was also helpful in getting the problem resolved. He mentioned that one other house on Oakview Circle also had frozen water pipes. Water and sewer improvements were made some years ago on this street, and he is wondering why the pipes are freezing now. Matt Theisen stated that as of today they have had 12 houses with frozen water lines in the city. In Adamski’s case, the lines were frozen about two feet inside the standpipe out to the street. Matt Theisen commented that the frost has gone down further than any other year he can remember. The water lines in this area were lowered when the reconstruction was done as they had a history of freezing prior to that. The city is now recommending running water to keep the lines open for this neighborhood or in areas susceptible to freezing. Glen Posusta asked why the city isn’t using heat to keep the lines open. Matt Theisen stated that they can’t get a welder due to the liability, and other sources for handling frozen lines are so busy they don’t have time. City Council Minutes – February 24, 2014 Page 2 Clint Herbst asked if the city could pay the bill for these residents. Wayne Oberg commented that he contacted the City Attorney who said the city should not use city funds to pay for private services, as our ordinance makes the residents responsible for the lines between their house and the standpipe, which is private property. Jeff O’Neill added that the lines from the houses may have been installed by a private company and not by the city. With the Adamski house, most of the line is frozen in the right- of-way and street. Clint Herbst commented that he would like to see the city, as a first resource, attempt to thaw out the lines and help the residents before calling in outside services. Matt Theisen explained that the Water Department will help with frozen lines in the right of way and street. They usually use hot water to open the pipes, although there are instances where they could not get a pipe open with water. Matt Theisen noted that he has several professional services that he works with when needed. In these cases, the plumber or welder turns the bill into the city. Matt Theisen explained the freeze-ups he found in the two houses on Oakview Circle. He noted that they have since talked to the surrounding property owners and suggested that they turn on their water to keep their pipes from freezing. Clint Herbst stated that he feels that the citizens should be entitled to assistance with the unusually cold year, especially when part of the frozen area is located in the city street. Wayne Oberg suggested that the city cap the amount that they will reimburse. Glen Posusta agreed and recommended maybe using a percentage. CLINT HERBST MOVED TO REIMBURSE PROPERTY OWNERS TO COVER COSTS FOR REMEDIATION OF FROZEN LINES IN CITY RIGHT OF WAY BETWEEN THE STANDPIPE AND CITY MAIN LINES, PROVIDED THAT THEY WORK WITH THE CITY TO FIX THE PROBLEM. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 2) Rick Adamski also mentioned that Caribou Coffee on Hwy 25 has not been clearing their sidewalks along Hwy 25. City staff will check it out. 2) Public Service Announcements: 1) Spring Tree Sale (2/28) – Tom Pawelk invited city residents to order trees for their property. The order form was sent out with the water bills and residents can order up to three trees at a cost of $35 each. The deadline for ordering is Friday, February 28th. 2) Public Open House I-94 Reconstruction Project (3/3) – Angela Schumann stated that MnDOT will be holding an open house on Monday, March 3rd at MCC from 3:30-5:30 p.m. for businesses and 6-8:30 p.m. for residents. City Council Minutes – February 24, 2014 Page 3 MnDOT will discuss the I-94 reconstruction project between County Road 18 and Hwy 25 overpasses. The project is anticipated to begin in April. 3) Breakfast with the Bunny – Angela Schumann reported that Swan River PTO is hosting Breakfast with the Easter Bunny as a fundraiser on April 12, 2014 at the Monticello Community Center. More details to come. 3) Updates: 1) Highway Liquors report and DMV report Wayne Oberg led off the presentation on both of these departments. He talked about the mission statement and core values established for the DMV. In 2013 the DMV had revenues and expenditures of $456,384 and $301,500 respectively with net change of $154,884. The annual transaction count was 62,420 which was a slight decrease from 2012. Brian Stumpf asked if any dealer accounts were dropped or what affected the decrease. Wayne Oberg said no accounts were lost and the manager felt the change was due to the economy more than anything else. Clint Herbst asked whether the DMV office would be authorized to issue full driver’s licenses in the future. Wayne Oberg will have Manager Ann Eckman contact the Mayor on the status of that. Oberg noted that the DMV does handle simple driver’s license transactions that don’t require a photo. Hi Way Liquors also established a mission statement. Wayne Oberg commented that the real mission of the liquor store is to make money. Manager Randall Johnsen went through revenues by various categories resulting in increases in each area over the past five years: 16% for beer, 24% for liquor, and 50% for wine. The city’s store is third in the state for municipal liquor stores with only one store. Randall Johnsen pointed out that the store broke the $5 million mark in sales last year. Beer is the most popular sale item at 50% of sales with liquor sales at 30% and wine at 17%. Craft beers are definitely a hot trend. Annual sales have slowly increased since 2008, which is a good steady trend. This shows that the prices are good and customers are getting good service. Randall Johnsen also showed the gross profit margin was 26% for 2013, which is a good average that has been maintained over the past years. Randall Johnsen announced the Spring Wine Tasting on Friday, May 2nd followed by a wine sale during the following week. Hi Way Liquors has been named as the best liquor store in the Great River Readers’ Choice awards for several years. City Council Minutes – February 24, 2014 Page 4 Lloyd Hilgart asked if Randall Johnsen had net profit numbers. Wayne Oberg noted that the net change between revenues and expenditures was $688,021 for 2013. Wayne Oberg noted that the annual DMV survey from the public was quite positive and thanked the DMV and liquor store staff for their service. 2) Clint Herbst thanked the MCC for hosting the Winter Block Party that was held on Saturday, February 22nd. It was a great success with many people attending. Kitty Baltos commented that they plan to do this again next year. 5. Consent Agenda: A. Consideration of approving payment of bills for February 24th. Recommendation: Approve the bill and purchase card registers for payment in the total amount of $515,645.89. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC and Streets. C. Consideration of approving a Conditional Use Permit for Vehicle Sales and Rental in a B-4 (regional business) District for Lot 1, Block 1, 90th Street 2nd Addition (3801 Chelsea Rd W). Applicant: Dell, Inc./Quality RV. Recommendation: Approve the Conditional Use Permit for Vehicle Sales and Rental in a B-4 (Regional Business) District for Lot 1, Block 1, 90th Street 2nd Addition for Quality RV/Dell, Inc., based on findings in Planning Commission Resolution #2014-010 and subject to conditions in Exhibit Z as follows. The applicant will prepare a certificate of survey and submit it for final review prior to occupancy. Signage plans will be submitted for permits in accordance with sign ordinance allowances and processing. D. Consideration of adopting Ordinance #588 amending the Monticello Zoning Ordinance, Chapter 6 – Non-Conformities, Section 6.2. Applicant: City of Monticello. Recommendation: Adopt Ordinance #588 amending Zoning Ordinance, Section 6.2 as follows: Section 6.2 – Authority to Continue (Non-Conformities) (A) Legally conforming existing structures and uses in existence on the effective date of this ordinance as denoted in Section 1.4 which become non-conforming to this ordinance shall not be considered legally non-conforming, but instead and shall be treated as follows: (1) A use which is no longer permitted due to a change in zoning shall be considered a legally non-conforming use subject to all conditions for such City Council Minutes – February 24, 2014 Page 5 use as outlined in this ordinance, and shall not be expanded, except that legally non-conforming owner-occupied residential uses may be expanded to improve livability, provided the expansion meets all other applicable conditions of the zoning district in which the residential use is located and does not increase any existing non-conforming condition on the property, including the number of residential units in a building. (2) A structure which becomes non-conforming to a required setback or setbacks shall be viewed as a legally non-conforming structure. subject to the following: (a) The existing setback or setbacks for the structure which would otherwise be nonconforming to this ordinance shall be considered the required minimum setbacks or setbacks for that structure only on the subject lot. (b) Expansions and additions to such structures shall meet all other requirements of this ordinance with the exception of the new minimum setback or setbacks established by Section 6.3(A)(2)(a) above. E. Consideration of adopting Resolution #2014-012 accepting a petition and calling for a public hearing for vacation of a portion of Otter Creek Road right-of-way and for vacation of drainage and utility easements (Outlot A and Lots 1-2, Block 1, Pine View Addition). Applicant: K.K. Construction, Inc./Kjellberg, Kent. Recommendation: Adopt Resolution #2014-012 accepting petition from K.K. Construction, Inc. and calling for a public hearing on March 24, 2014 to consider vacation of a portion of Otter Creek Road right-of-way and vacation of drainage and utility easements over Outlot A and Lots 1 and 2, Block 1, Pine View Addition. F. Consideration of adopting Interim Ordinance #590 allowing places of Public Assembly on a temporary basis as a principal or accessory use in a B-3 (Highway Business) District by Interim Use Permit and approving an Interim Use Permit for a Place of Public Assembly in a B-3 District. Applicant: Faith Family Life Center. Recommendation: Decision 1: Adopt Interim Ordinance #590 allowing places of Public Assembly on a temporary basis as a principal or accessory use in a B-3 (Highway Business) District by interim use permit; Decision 2: Approve an Interim Use Permit for a Place of Public Assembly in a B-3 District for Faith Family Life Center. Angela Schumann noted that Item 5F received unanimous recommendation for both decisions from the Planning Commission at their special meeting. G. Consideration of extending the Public Works Director interim assignments and compensation for an additional six months. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of reducing the retainage to MBI for Sludge Dewatering Facility Improvements, City Project No. 12C003. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes – February 24, 2014 Page 6 I. Consideration of approving a request for one-year extension of a Conditional Use Permit for an antenna support structure in a R-2 (Single and Two-Family Residential) District, and a request for one-year extension of a Conditional Use Permit for co-location of wireless telecommunication service antenna. Applicants: City of Monticello and Verizon Wireless. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS G, H, AND I. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. 6. Consideration of items removed from the consent agenda for discussion 5G. Consideration of extending the Public Works Director interim assignments and compensation for an additional six months Tom Perrault removed this item because he wants more information on the work that is being done for the extra compensation and that the compensation matches the work levels. Glen Posusta stated that he would also like some verification of the workload change for the employees that are involved. Jeff O’Neill indicated that staff is asking for extra time to look at the workload. He inquired if Council would like a pay equity analysis completed based on the past six months. GLEN POSUSTA MOVED TO TABLE UNTIL THE MARCH 10TH, 2014 COUNCIL MEETING AND DIRECT THE CITY ADMINISTRATOR TO PERFORM AN ANALYSIS TO DETERMINE THAT THE WORK NORMALLY PERFORMED BY THE PUBLIC WORKS DIRECTOR IS BEING HANDLED AND TO REVIEW THE PAY EQUITY POINTS FOR THE EMPLOYEES INVOLVED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. Clint Herbst commented that this had been discussed at a Personnel Committee meeting and consensus was to look at the job over a full year rather than six months. He concurs with the decision to look at the pay equity points at this time. 5H. Consideration of reducing the retainage to MBI for Sludge Dewatering Facility Improvements, City Project No. 12C003 Glen Posusta pulled this item because he wanted to know why the city would reduce the retainage if the city’s policy is to retain 5% to make sure the work gets completed. Glen Posusta also commented on repair/replacement of the digester lid. Bret Weiss explained that the city normally holds 5% retainage but the contractor can request a reduction, which is somewhat typical. The city still holds a bond on the project and there are additional funds available beyond the retainage, so there is no concern over the job being completed. Bret Weiss stated that MBI has been very responsive to getting the work done and has completed everything that has been asked of them. Bret Weiss City Council Minutes – February 24, 2014 Page 7 also indicated they are aware of the need to come back to Council with a recommendation on the digester tank for the future. BRIAN STUMPF MOVED TO APPROVE THE REDUCTION IN RETAINAGE TO 2.5% ($33,672.28) AND AUTHORIZE PAYMENT OF $33,672.28 TO MUNICIPAL BUILDERS, INC. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH GLEN POSUSTA VOTING IN OPPOSITION. 5I. Consideration of approving a request for one-year extension of a Conditional Use Permit for an antenna support structure in a R-2 (Single and Two-Family Residential) District, and a request for one-year extension of a Conditional Use Permit for co- location of wireless telecommunication service antenna. Applicants: City of Monticello and Verizon Wireless Tom Perrault pulled this item to get an update on the status of the tower project. Jeff O’Neill explained that the CUP expires after six months and Verizon wished to extend the CUP as the project bidding process is not complete. O’Neill noted that it is expected to bring something to Council before long. GLEN POSUSTA MOVED TO APPROVE BOTH DECISIONS 1 AND 2 EXTENDING FOR ONE YEAR THE SEPTEMBER 9TH, 2013 CONDITIONAL USE PERMIT FOR AN ANTENNA SUPPORT STRUCTURE IN AN R-2 (SINGLE AND TWO FAMILY RESIDENTIAL) DISTRICT AND EXTENDING FOR ONE YEAR THE SEPTEMBER 9TH, 2013 CONDITIONAL USE PERMIT FOR CO-LOCATION OF WIRELESS TELECOMMUNICATION SERVICE ANTENNA FOR VERIZON WIRELESS; BOTH APPROVALS SUBJECT TO ALL PREVIOUS CONDITIONS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4-1 WITH LLOYD HILGART VOTING IN OPPOSITION. 7. Regular Agenda: A. Public Hearing – Consideration of adopting Resolution #2014-013 approving the Phosphorus Reduction Facility Plan Amendment for the Wastewater Treatment Facility to maintain compliance with NPDES permit requirements Bret Weiss of WSB introduced Tom Roushar who presented this item for consideration of approval of the Phosphorus Reduction Facility Plan Amendment. Tom Roushar explained that the Minnesota Pollution Control Agency (MNPCA) requires a public hearing to be held as part of the process for approving the Facility Plan Amendment. Tom Roushar provided a slide presentation regarding the new phosphorus reduction regulations for the NPDES permit. He reviewed the existing NPDES permit and phosphorus levels currently allowed at the Wastewater Treatment Facility. He discussed the timeline for submitting the plan amendment and to meet compliance with the new standards, with the Plan Amendment to be submitted by March 1, 2014 and the final compliance date set at December 31, 2018. Tom Roushar discussed the alternatives for phosphorus City Council Minutes – February 24, 2014 Page 8 reduction by either a biological or chemical method, with the chemical method recommended. Tom Roushar next went through a cost analysis of biological and chemical phosphorus reduction methods, comparing capital cost, operation and maintenance costs, and a present worth analysis to determine cost-effectiveness. Under the chemical method (chem P), the annual cost for operation and maintenance is estimated at $72,500. The capital costs are expected to total over $1 million. However, the overall chem P process was less costly. Implementation of chem P will require: installation of two mixers in each of the three SBR basins; installation of a chemical feed system which includes a building to house two bulk chemical storage tanks, a day tank, a scale, and chemical feed pumps; and chemical feed distribution to each of the three SBR basins. The capital cost also includes new diffuser membranes for the SBR tanks, which is not related to the phosphorus reduction, but those membranes would need to be replaced and the cost could be absorbed into an anticipated low cost loan. Next steps will include determination of financing, determination of the schedule to meet compliance, and implementation of a rate increase to cover ongoing costs. Tom Roushar noted that the public hearing must address the effect on water and sewer rates for the phosphorus reduction implementation and ongoing costs. It’s estimated that the rate increase would amount to $.33/748 gallons or approximately 10% based on volume. The city could contemplate adding a surcharge to users that generate higher phosphorus levels, such as car washes. Clint Herbst asked if the city would have a better chance for a grant award if they act as soon as possible to implement the changes. Brian Stumpf asked if there was a possibility that the state would be inundated with requests and would decide not require the reduction in phosphorus levels. Bret Weiss stated that this requirement is driven by the federal government and the phosphorus reduction program will not go away. Bret Weiss explained that the city could adopt a timeline to start the capital improvements in the near future to have the structure in place before the compliance deadline, and then start using the chemicals when they are needed. WSB will be looking into the grant program. Tom Perrault had some questions about the facility plan amendment document. He wondered if the chemicals would have any adverse reactions or cause corrosion to the equipment. Tom Roushar stated that the chemicals should not cause corrosion but the polymers used in the sludge dewatering process may need to be adjusted if there are adverse reactions. Tom Roushar noted that his staff will be going over the draft copy to finalize it before submitting to the MNPCA. Final copies will be provided for Council and city staff. Mayor Herbst opened the public hearing. As there were no comments, the public hearing was closed. City Council Minutes – February 24, 2014 Page 9 LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2014-013 ACCEPTING THE PHOSPHORUS REDUCTION FACILITY PLAN AMENDMENT FOR THE MONTICELLO WASTEWATER TREATMENT FACILITY AND DIRECT WSB TO SUBMIT THE PLAN AMENDMENT TO MNPCA BY MARCH 1ST, 2014. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5-0. In addition, WSB is requested to update the city’s placement on the Public Facilities Authority Project Priority List and research the possibility of obtaining a grant through the Point Source Implementation Grant program. City Council would be interested in speeding up the implementation of the phosphorus reduction requirements. B. Consideration of adopting Resolution #2014-014 authorizing submission of a 2014 Outdoor Recreation Grant application for 50% match grant funding for land acquisition at the Bertram Chain of Lakes Regional Park Angela Schumann introduced this item with a presentation related to the proposed Phase VIII land acquisition and grant application for funding the acquisition. Staff is proposing to submit two grant applications, of which one would support the acquisition of the remaining 10.62 acres of Parcel 1 and the other would facilitate the acquisition of 20 acres of Parcel 2, which totals 39.89 acres. The acreage proposed in the grant application represents critical land area for the active recreational area of the park, which would become the Bertram Chain of Lakes Regional Athletic Complex. Angela Schumann pointed out that the Outdoor Recreation Grant program is the only one that funds acquisition for active recreation area development. If awarded, this would be a matching grant with the city and county each providing a share of $282,750 plus closing and appraisal costs. Rationale for the grant applications include: $350,736 in Outdoor Recreation grant funds is available, maximum award for a single application is $100,000, applications must include at least a 50% match, and two applications provide an opportunity to access up to $200,000 in grant awards. Brian Stumpf expressed his thanks for the work that the county and city has put into all of the grant applications. BRIAN STUMPF FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2014- 014 AUTHORIZING SUBMISSION OF TWO GRANT APPLICATIONS THROUGH THE 2014 OUTDOOR RECREATION GRANT PROGRAM ON BEHALF OF THE CITY OF MONTICELLO AND WRIGHT COUNTY. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN OPPOSITION. City Council Minutes – February 24, 2014 Page 10 Tom Perrault asked about the grant application resolution as to whether the city has a purchase agreement in place for the land acquisitions. Angela Schumann confirmed that the City and/or County does not have a purchase agreement with the YMCA. 8. Added items No items were added to the agenda. 9. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:45 P.M. GLEN POSUSTA SECONDED THE MEETING. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ________________________ City Administrator CityCouncilAgenda:03/10/14 1 5A.ConsiderationofapprovingpaymentofbillregistersforMarch10th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $419,621.97. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:03/05/2014 - 9:22AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00203.03.2014 - 203.03.2014 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:3659 RICK ADAMSKI Check Sequence: 1 ACH Enabled: False 2906 reimb - 2/15/14 frozen water main @ 102 Oakview Cir 490.00 03/11/2014 601-49440-431990 490.00Check Total: Vendor:2820 CITY OF ALBERTVILLE Check Sequence: 2 ACH Enabled: False 20130274 (172) hrs 9/17-10/26/13 NFPA 1006 training (Cargill to reimb) 1,290.00 03/11/2014 101-42200-115030 1,290.00Check Total: Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 3 ACH Enabled: True 0220145487S (1) background check 23.00 03/11/2014 226-45122-431990 0220145487S (2) background check 46.00 03/11/2014 609-49754-431990 69.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 4 ACH Enabled: False 2073743 5.25 03/11/2014 226-45122-433300 2073743 corn dogs, soft pretzels, ice cream sundaes, pizza 104.63 03/11/2014 226-45127-421460 2073743 re-sale 410.34 03/11/2014 226-45127-425410 2073743 coffee, chips, ect 313.76 03/11/2014 226-45127-421980 2077375 5.25 03/11/2014 226-45122-433300 2077375 re-sale 511.09 03/11/2014 226-45127-425410 1,350.32Check Total: Vendor:1368 AUTO VALUE MONTICELLO Check Sequence: 5 ACH Enabled: False 21062620 (10) JB Kwick (welcome to monti signs) 52.50 03/11/2014 101-45201-421990 52.50Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 6 ACH Enabled: True 36700700 148.2 gal chev 10w30, 56.6 gal terracair def 1,822.65 03/11/2014 101-43127-421300 795331 200.10 gallons diesel fuel 743.37 03/11/2014 101-43120-421200 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 795332 223.80 gallons unleaded fuel 697.13 03/11/2014 101-43120-421200 795348 994.60 gallons kodiak diesel fuel 3,783.46 03/11/2014 101-43120-421200 7,046.61Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 7 ACH Enabled: True 41883900 re sale 3,364.15 03/11/2014 609-49750-425100 41883900 re sale 414.00 03/11/2014 609-49750-425300 41883900 freight 36.00 03/11/2014 609-49750-433300 41971100 re sale 1,772.01 03/11/2014 609-49750-425100 41971100 re sale 552.00 03/11/2014 609-49750-425300 41971100 freight 36.90 03/11/2014 609-49750-433300 89794600 (6) 500 bag 93.72 03/11/2014 609-49754-421990 89815800 (1) 500 bag 21.75 03/11/2014 609-49754-421990 6,290.53Check Total: Vendor:1067 BERNICK'S Check Sequence: 8 ACH Enabled: False 71500 re sale 16.40 03/11/2014 609-49750-425500 71500 re sale 38.90 03/11/2014 609-49750-425400 71501 re sale 579.25 03/11/2014 609-49750-425200 72054 re-sale 512.00 03/11/2014 226-45127-425410 74269 re sale 32.80 03/11/2014 609-49750-425500 74269 re sale 65.40 03/11/2014 609-49750-425400 74270 re sale 586.35 03/11/2014 609-49750-425200 74799 re-sale 316.00 03/11/2014 226-45127-425410 2,147.10Check Total: Vendor:1079 BOYER TRUCKS ROGERS Check Sequence: 9 ACH Enabled: True 463943 labor/supp - #109 - engine belt, tensioner, replaced EGR valve 955.98 03/11/2014 101-43120-422110 955.98Check Total: Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 10 ACH Enabled: False 55112 UB Qtr 4 2013 envelopes (3821) each #10; #9 (1/2) 229.26 03/11/2014 601-49440-420990 55112 UB Qtr 4 2013 envelopes (3821) each #10; #9 (1/2) 229.26 03/11/2014 602-49490-420990 55112 UB Qtr 4 2013 (3821) MCC insert 38.21 03/11/2014 226-45122-431950 55112 UB Qtr 4 2013 (4000) tree sale print; fold; (3821) insert 278.21 03/11/2014 101-45201-435200 55112 UB Qtr 4 2013 (3821) print statements; fold; insert; ect. (1/2) 404.53 03/11/2014 601-49440-431990 55112 UB Qtr 4 2013 (3821) print statements; fold; insert; ect. (1/2) 404.52 03/11/2014 602-49490-431990 1,583.99Check Total: AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1089 SARA CAHILL Check Sequence: 11 ACH Enabled: True 2/25/14 mileage reimbursment - 2/25/14 St Paul (Farmers Market Prog) 53.76 03/11/2014 226-45122-433100 53.76Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 12 ACH Enabled: True 2348-000G138 General 2,072.00 03/11/2014 101-41610-430400 2348-000G138 General - Community Development 455.00 03/11/2014 101-41910-430400 2348-000G138 General - BCOL Phase IV 868.00 03/11/2014 229-45202-431990 2348-000G138 General - ZSOCCR 526.00 03/11/2014 101-41910-430400 2348-000G138 General - ZTOWER 280.00 03/11/2014 101-41910-430400 2348-000G138 General - OEA-Union Crossings 6th PUD amendment 70.00 03/11/2014 101-41910-430400 2348-103G79 Fiber/Broadband project 980.00 03/11/2014 655-49870-430400 5,251.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 13 ACH Enabled: True 1094483 re sale 7,164.88 03/11/2014 609-49750-425200 1094483 re sale 42.00 03/11/2014 609-49750-425400 1094499 re sale 1,181.60 03/11/2014 609-49750-425200 1094524 re sale 14,864.95 03/11/2014 609-49750-425200 1094538 re sale 875.25 03/11/2014 609-49750-425200 1094563 re sale 18,395.84 03/11/2014 609-49750-425200 1094563 re sale 376.30 03/11/2014 609-49750-425400 18201 re sale 678.00 03/11/2014 609-49750-425200 18419 re sale 123.00 03/11/2014 609-49750-425200 43,701.82Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 14 ACH Enabled: True 739844 re sale 1,038.90 03/11/2014 609-49750-425200 740804 re sale 2,673.95 03/11/2014 609-49750-425200 740804 re sale 43.90 03/11/2014 609-49750-425400 741753 re sale 361.95 03/11/2014 609-49750-425200 B 34298 Credit on revised invoice 734298 -13.00 03/11/2014 609-49750-425200 B 35150 Balance of revised invoice 735150 6.30 03/11/2014 609-49750-425200 4,112.00Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 15 ACH Enabled: True 70043 5G Ord 589 Amend Zoning 1/30 184.60 03/11/2014 101-41910-435200 74073 12C003 - PHN - Wastewater Treatment Fac 138.45 03/11/2014 602-00000-165010 74074 PHN - 3939 Chelsea Rd W 2/13 129.22 03/11/2014 101-41910-435200 76014 ZBATCH - PHN - Shafer 2/20 129.22 03/11/2014 101-41910-435200 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 76015 ZZSRCS - PHN - Miller 2/20 138.45 03/11/2014 101-41910-435200 76016 ZELMTS - PHN - All ELements 2/20 138.45 03/11/2014 101-41910-435200 76017 ZPINE2 - PHN - Kjellberg 2/20 129.22 03/11/2014 101-41910-435200 987.61Check Total: Vendor:3632 EMERGENCY RESPONSE SOLUTIONS Check Sequence: 16 ACH Enabled: True 1574 (1) SCBA flow test 80.01 03/11/2014 101-42200-431990 1626 (1) NFPA 2007 M7 Upgrade Kit configured 2,848.91 03/11/2014 101-42200-424100 2,928.92Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 17 ACH Enabled: False 0439860-IN re-sale 852.00 03/11/2014 609-49750-425400 852.00Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 18 ACH Enabled: False 911954 re sale 134.00 03/11/2014 609-49750-425400 134.00Check Total: Vendor:3653 VICTOR FINCHAM Check Sequence: 19 ACH Enabled: False 158 ZThaw water line @ 1209 Prairie Pine Ct 243.75 03/11/2014 601-49440-431990 243.75Check Total: Vendor:1634 FIRE EQUIPMENT SPECIALTIES INC Check Sequence: 20 ACH Enabled: True 8244 (2) each Janesville PBI MAX V-Force coat; pant 4,694.95 03/11/2014 101-42200-421120 4,694.95Check Total: Vendor:2437 GMRPT COALITION Check Sequence: 21 ACH Enabled: False 2014 Membership 2014 city membership and donation (CC approved 2/11/14) 325.00 03/11/2014 101-45201-443300 325.00Check Total: Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 22 ACH Enabled: False 71626 General pest control 58.78 03/11/2014 609-49754-431990 58.78Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 23 ACH Enabled: False 163383 re sale 672.00 03/11/2014 609-49750-425300 163383 freight 13.50 03/11/2014 609-49750-433300 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 163483 re sale 324.00 03/11/2014 609-49750-425300 163483 freight 6.75 03/11/2014 609-49750-433300 1,016.25Check Total: Vendor:1219 RONALD G HACKENMUELLER Check Sequence: 24 ACH Enabled: False 2/26-2/27/14 ZZZNEP - mileage 2/26-2/27/14 Red Wing - REP Program meeting 93.18 03/11/2014 101-42500-433100 93.18Check Total: Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 25 ACH Enabled: False B608437 well #3 - (1) chamber w/hspu-gallon 2,659.62 03/11/2014 601-49440-422701 2,659.62Check Total: Vendor:3660 GARY HEGARTY Check Sequence: 26 ACH Enabled: False 2/22/14 reimb - 2/22/14 opened frozen water meter @ 400 E River St 500.00 03/11/2014 601-49440-431990 500.00Check Total: Vendor:3658 DONNA HERBEL Check Sequence: 27 ACH Enabled: False 2959 reimb - 2/21/14 opened frozen water main @ 318 E River St 367.00 03/11/2014 601-49440-431990 367.00Check Total: Vendor:3657 LAURA HILDE Check Sequence: 28 ACH Enabled: False 2953 reimb - 2/20/14 opened frozen water main @ 140 Hedman Ln 365.00 03/11/2014 601-49440-431990 365.00Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 29 ACH Enabled: True 02/18/14 motor fuel 1/19/14 - 2/17/14 69.92 03/11/2014 226-45122-421200 02/18/2014 motor fuel 1/25/14 17.39 03/11/2014 226-45122-421200 02/18/2014 motor fuel 1/25/14 - 2/14/14 320.59 03/11/2014 101-42200-421200 407.90Check Total: Vendor:3356 INDIAN ISLAND WINERY Check Sequence: 30 ACH Enabled: False 1886 re sale 223.68 03/11/2014 609-49750-425300 223.68Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 31 ACH Enabled: False 3173574 re sale 575.25 03/11/2014 609-49750-425200 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 575.25Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 32 ACH Enabled: False 1783765 re sale 379.85 03/11/2014 609-49750-425100 1783765 freigfht 5.56 03/11/2014 609-49750-433300 1783766 freigfht 25.24 03/11/2014 609-49750-433300 1783766 re sale 41.35 03/11/2014 609-49750-425400 1783766 re sale 1,040.55 03/11/2014 609-49750-425300 1783767 re sale 125.94 03/11/2014 609-49750-425200 1784501 freight 32.67 03/11/2014 609-49750-433300 1784501 re sale 4,221.11 03/11/2014 609-49750-425100 1784502 re sale 948.35 03/11/2014 609-49750-425300 1784502 freight 27.80 03/11/2014 609-49750-433300 1784502 re sale 69.98 03/11/2014 609-49750-425400 1787053 re sale 783.60 03/11/2014 609-49750-425300 1787053 freight 22.24 03/11/2014 609-49750-433300 1788168 re sale 2,728.00 03/11/2014 609-49750-425100 1788168 freight 41.69 03/11/2014 609-49750-433300 1788169 freight 44.47 03/11/2014 609-49750-433300 1788169 re-sale 1,372.00 03/11/2014 609-49750-425300 1789471 re sale 1,353.51 03/11/2014 609-49750-425100 1789471 freight 15.75 03/11/2014 609-49750-433300 1789472 re sale 4,113.58 03/11/2014 609-49750-425300 1789472 freight 91.72 03/11/2014 609-49750-433300 1789473 re sale 41.98 03/11/2014 609-49750-425200 1792410 re sale 757.00 03/11/2014 609-49750-425300 1792410 freight 25.02 03/11/2014 609-49750-433300 18,308.96Check Total: Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 33 ACH Enabled: False 118654 Legal Services through 1/31/14 1,686.25 03/11/2014 213-46522-430400 1,686.25Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 34 ACH Enabled: True 169446 re-sale 369.15 03/11/2014 609-49750-425500 169446 re-sale 808.78 03/11/2014 609-49750-425400 1,177.93Check Total: Vendor:2819 MADDEN GALANTER HANSEN LLP Check Sequence: 35 ACH Enabled: False 2/1/14 Labor Relations Services through 1/31/14 104.00 03/11/2014 101-41800-430400 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 104.00Check Total: Vendor:1308 MARCO INC Check Sequence: 36 ACH Enabled: True 24794754 utx - LIQ portion 7.14% of 2/10-3/10/14 contract 343.14 03/11/2014 702-00000-441500 24794754 utx - FNM portion 14.29% of 2/10-3/10/14 contract 686.76 03/11/2014 702-00000-441500 24794754 utx - MCC portion 14.29% of 2/10-3/10/14 contract 686.76 03/11/2014 702-00000-441500 24794754 2/10-3/10/14 3,089.19 03/11/2014 702-00000-441500 4,805.85Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 37 ACH Enabled: True 2/24/14 2/24/14 City Council mtg recording 80.00 03/11/2014 101-41110-431990 2/24/14 2/24/14 Special Planning Commission mtg recording 80.00 03/11/2014 101-41910-431990 160.00Check Total: Vendor:1920 MFRA - MCCOMBS FRANK ROOS ASSOC INC Check Sequence: 38 ACH Enabled: True 02441 General Planning - file clean-up/organize; minor code update 53.00 03/11/2014 101-41910-431990 53.00Check Total: Vendor:2852 MIDWEST BUSINESS PROMOTIONS INC Check Sequence: 39 ACH Enabled: True 10898 (1000) Executive Javalina pens 501.23 03/11/2014 609-49754-421990 501.23Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 40 ACH Enabled: False 036570 MLB January 2014 303.20 03/11/2014 655-49860-430920 303.20Check Total: Vendor:1341 MMKR Check Sequence: 41 ACH Enabled: True 34709 Progress billing - services completed through 1/31/14 7,500.00 03/11/2014 101-41540-430100 7,500.00Check Total: Vendor:1743 CITY OF MONTICELLO Check Sequence: 42 ACH Enabled: False 2/27/14 12/31/13 bus fare - river rider (friendship island) 25.00 03/11/2014 226-45127-431990 2/27/14 dumbells for fitness classes (craig's list) 150.00 03/11/2014 226-45127-421720 2/27/14 2/27/14 reimb pool fee (dirty water) 12.63 03/11/2014 226-45122-347910 2/27/14 2/27/14 reimb pool fee (dirty water) 0.87 03/11/2014 226-00000-208100 188.50Check Total: AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 43 ACH Enabled: False 2892 2/10/14 opened frozen water main @ 16041 W River St 300.00 03/11/2014 601-49440-431990 2931 2/16/14 opened frozen water main @ 107 Oakview Circle 790.00 03/11/2014 601-49440-431990 1,090.00Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 44 ACH Enabled: True February 2014 Monthly appropriation 4,375.00 03/11/2014 101-45175-444310 4,375.00Check Total: Vendor:1390 MTI DISTRIBUTING INC Check Sequence: 45 ACH Enabled: False 942977-00 (4) oil seals, (6) O-rings, (12) clevis pins, ect 235.56 03/11/2014 101-45201-422100 235.56Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 46 ACH Enabled: True 3020-000M Period ending 1/31/14 2,678.00 03/11/2014 655-49870-431990 3020-001M Period ending 1/31/14 - Operzational Review 500.00 03/11/2014 655-49870-431990 3,178.00Check Total: Vendor:2134 NFL NETWORK Check Sequence: 47 ACH Enabled: True 116740 NFL January 2014 727.68 03/11/2014 655-49860-430920 727.68Check Total: Vendor:3656 JOSEPHINE NORDHAUS Check Sequence: 48 ACH Enabled: False 2/21/14 reimb - 2/20/14 opened frozen water main @ 606 W 4th St (welder) 500.00 03/11/2014 601-49440-431990 2933 reimb - 2/20/14 opened frozen water main @ 606 W 4th St (steam) 195.00 03/11/2014 601-49440-431990 695.00Check Total: Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 49 ACH Enabled: False 3525 2013B Continuing Disclosure Report 875.00 03/11/2014 602-49480-431990 875.00Check Total: Vendor:3561 DEBBIE NYBO Check Sequence: 50 ACH Enabled: False FNM Refund REISSUE - FiberNet Monticello acct #0691 59.26 11/26/2013 655-00000-115025 59.26Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 51 ACH Enabled: True 16690 ST3 - (1) solenoid - well #3 & #4 849.36 03/11/2014 601-49440-440440 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 47539 2,336.00 03/11/2014 609-49754-440100 3,185.36Check Total: Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 52 ACH Enabled: True 010004405912 re-sale 31.32 03/11/2014 226-45127-425410 31.32Check Total: Vendor:1674 JAMIE ANN PAULSON Check Sequence: 53 ACH Enabled: True 14116 (4) embroidery - crest logo 28.00 03/11/2014 609-49754-421110 14116 (4) jackets - assorted sizes 212.68 03/11/2014 609-49754-421110 240.68Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 54 ACH Enabled: False 8437586 re sale 1,015.28 03/11/2014 609-49750-425300 8437586 freight 16.25 03/11/2014 609-49750-433300 8438289 re sale 668.00 03/11/2014 609-49750-425300 8438289 freight 8.75 03/11/2014 609-49750-433300 1,708.28Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 55 ACH Enabled: False 2559710 re sale 340.00 03/11/2014 609-49750-425300 2559710 freight 1.39 03/11/2014 609-49750-433300 2563127 freight 24.21 03/11/2014 609-49750-433300 2563127 re sale 2,446.65 03/11/2014 609-49750-425100 2563128 re sale 1,145.35 03/11/2014 609-49750-425300 2563128 re sale 41.95 03/11/2014 609-49750-425400 2563128 freight 29.19 03/11/2014 609-49750-433300 2563885 re sale 906.08 03/11/2014 609-49750-425100 2563885 freight 14.13 03/11/2014 609-49750-433300 2563886 freight 20.85 03/11/2014 609-49750-433300 2563886 re sale 786.00 03/11/2014 609-49750-425300 2564772 freight 5.56 03/11/2014 609-49750-433300 2564772 re sale 605.15 03/11/2014 609-49750-425100 2564773 re sale 360.50 03/11/2014 609-49750-425300 2564773 re sale 112.00 03/11/2014 609-49750-425400 2564773 freight 16.68 03/11/2014 609-49750-433300 2566531 re sale 3,482.50 03/11/2014 609-49750-425100 2566531 freight 76.45 03/11/2014 609-49750-433300 2566532 re sale 80.01 03/11/2014 609-49750-425300 2566532 freight 0.35 03/11/2014 609-49750-433300 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 2567229 re sale 7,323.32 03/11/2014 609-49750-425100 2567229 freight 98.69 03/11/2014 609-49750-433300 17,917.01Check Total: Vendor:1442 PURCELL PLUMBING AND HEATING INC Check Sequence: 56 ACH Enabled: False 035537 utx - labor - frozen line replace Moen faucet cartridge 85.00 03/11/2014 101-41941-440100 035537 materials - frozen line replace Moen faucet cartridge 26.72 03/11/2014 101-41941-440100 035549 utx - labor/supp - open wall for symons shower head 189.89 03/11/2014 226-45122-440100 301.61Check Total: Vendor:2602 RFD TV Check Sequence: 57 ACH Enabled: False 1965-1240 RFD TV January 2014 29.26 03/11/2014 655-49860-430920 29.26Check Total: Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 58 ACH Enabled: True A22984 12C009 - well #4 - ST3 - (2) exit rims, (1) cylinder, ect 2,392.02 03/11/2014 601-00000-165010 2,392.02Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 59 ACH Enabled: True 3/15/14 Contract 1,593.75 03/11/2014 101-42700-431200 1,593.75Check Total: Vendor:1476 SCHLUENDER CONSTRUCTION INC Check Sequence: 60 ACH Enabled: False 19684 utx - 2/10/14 175' thaw frozen sewer line 325.00 03/11/2014 101-41941-440100 325.00Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 61 ACH Enabled: False 894114 February 2014 Firehall cleaning 100.00 03/11/2014 101-42200-431100 100.00Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 62 ACH Enabled: False 1133305 re sale 385.07 03/11/2014 609-49750-425100 1133305 freight 4.47 03/11/2014 609-49750-433300 1133306 freight 2.50 03/11/2014 609-49750-433300 1133306 re sale 80.24 03/11/2014 609-49750-425400 1133307 re sale 1,320.00 03/11/2014 609-49750-425300 1133307 freight 18.75 03/11/2014 609-49750-433300 1135594 re sale 866.00 03/11/2014 609-49750-425300 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 1135594 re sale 16.25 03/11/2014 609-49750-433300 1135595 re sale 1,093.35 03/11/2014 609-49750-425100 1135595 freight 11.87 03/11/2014 609-49750-433300 3,798.50Check Total: Vendor:1505 STATE OF MN-DEPT PUBLIC SAFETY Check Sequence: 63 ACH Enabled: False 8610900332013 EPCRA Program - storage year 2013 - facility #13318 100.00 03/11/2014 601-49440-443700 8610900342013 EPCRA Program - storage year 2013 - facility #13319 100.00 03/11/2014 601-49440-443700 8610900352013 EPCRA Program - storage year 2013 - facility #13320 100.00 03/11/2014 601-49440-443700 8610900362013 EPCRA Program - storage year 2013 - facility #13321 100.00 03/11/2014 601-49440-443700 400.00Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY Check Sequence: 64 ACH Enabled: False 2142682 (1) cs 16/250 towel multifold white 24.68 03/11/2014 609-49754-421990 2142682 (1) cs 6/33.9oz tin regular coffee 60.14 03/11/2014 609-49754-443990 2158080 (1) cs 30/100 facial tissue; (1) cs 4/125 9" Chinet paper plate 100.60 03/11/2014 609-49754-421990 2158080 re-sale 122.92 03/11/2014 609-49750-425400 2158082 re-sale 66.10 03/11/2014 609-49750-425400 2165326 ST3 - re-sale 112.33 03/11/2014 609-49750-425400 486.77Check Total: Vendor:3655 STRUCTURAL BUILDINGS INC Check Sequence: 65 ACH Enabled: False 6757 12C009 - well #4 - final building 41,602.00 03/11/2014 601-00000-165010 6758 12C009 - well #4 - roof hatch 848.59 03/11/2014 601-00000-165010 6759 12C009 - well #4 - service door 210.41 03/11/2014 601-00000-165010 42,661.00Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 66 ACH Enabled: True 806522 re sale 24.00 03/11/2014 609-49750-425300 806523 re sale 11,105.05 03/11/2014 609-49750-425200 807713 re sale 13.95 03/11/2014 609-49750-425200 807714 re sale 6,769.83 03/11/2014 609-49750-425200 807886 re sale 24.00 03/11/2014 609-49750-425300 807887 re sale 1,041.60 03/11/2014 609-49750-425200 18,978.43Check Total: Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 67 ACH Enabled: False 134060 TV Guide Network January 2014 444.14 03/11/2014 655-49860-430920 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 444.14Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 68 ACH Enabled: False 00035122 March 2014 68,300.00 03/11/2014 602-49480-430800 68,300.00Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 69 ACH Enabled: True 1360694 re sale 226.50 03/11/2014 609-49750-425400 166744 re sale 167.40 03/11/2014 609-49750-425400 168087 re sale 222.40 03/11/2014 609-49750-425400 616.30Check Total: Vendor:1684 VINOCOPIA Check Sequence: 70 ACH Enabled: True 93171 re sale 688.00 03/11/2014 609-49750-425300 93171 re sale 953.83 03/11/2014 609-49750-425100 93171 freight 18.00 03/11/2014 609-49750-433300 93620 re sale 1,672.00 03/11/2014 609-49750-425100 93620 freight 28.50 03/11/2014 609-49750-433300 3,360.33Check Total: Vendor:2533 WELLS FARGO BANK NA Check Sequence: 71 ACH Enabled: False 8840377 Acct HBS000724 10/1-12/31/13 Administration 337.50 03/11/2014 101-49240-413500 337.50Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 72 ACH Enabled: False 6502 labor - repair booster pump (Jason Ave) rehook solenois well #3 130.00 03/11/2014 601-49440-422300 130.00Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 73 ACH Enabled: False 492407 re sale 2,190.75 03/11/2014 609-49750-425300 492407 freight 31.97 03/11/2014 609-49750-433300 492855 re sale 360.00 03/11/2014 609-49750-425300 492855 freight 4.86 03/11/2014 609-49750-433300 493487 re sale 208.00 03/11/2014 609-49750-425300 493487 freight 2.78 03/11/2014 609-49750-433300 2,798.36Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 74 ACH Enabled: False AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 1080144288 re sale 956.20 03/11/2014 609-49750-425300 1080144288 re sale 2,279.85 03/11/2014 609-49750-425100 1080144288 freight 60.78 03/11/2014 609-49750-433300 1080146661 re sale 432.50 03/11/2014 609-49750-425300 1080146661 re sale 7,019.05 03/11/2014 609-49750-425100 1080146661 re sale 78.00 03/11/2014 609-49750-425400 1080146661 freight 80.51 03/11/2014 609-49750-433300 1080149182 re sale 596.30 03/11/2014 609-49750-425300 1080149182 re sale 2,093.48 03/11/2014 609-49750-425100 1080149182 freight 49.31 03/11/2014 609-49750-433300 2080030777 re sale -9.69 03/11/2014 609-49750-425100 2080030792 re sale -49.31 03/11/2014 609-49750-425100 2080031626 re sale -142.33 03/11/2014 609-49750-425100 2080031627 re sale -137.50 03/11/2014 609-49750-425100 2080031628 re sale -105.27 03/11/2014 609-49750-425100 13,201.88Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 75 ACH Enabled: True 530-1013 World Fishing Network January 2014 33.12 03/11/2014 655-49860-430920 33.12Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 76 ACH Enabled: True March 2014 March 2014 91,250.00 03/11/2014 101-42100-430500 91,250.00Check Total: Vendor:1579 WRIGHT COUNTY HIGHWAY DEPARTMENT Check Sequence: 77 ACH Enabled: False 7610 253.45 ton sand & salt mixture 7,586.01 03/11/2014 101-43125-421700 7,586.01Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 78 ACH Enabled: False 2/19/14 MGFARM - 51-0798481-0 95.66 03/11/2014 213-46522-438100 2/20/14 utx - 51-9391437-3 467.76 03/11/2014 101-41941-438100 563.42Check Total: AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: Total of Number of Checks: 419,621.97 78 AP-Computer Check Proof List by Vendor (03/05/2014 - 9:22 AM)Page 14 The preceding list of bills payable was reviewed and approved for payment. Date: 3/1014 Approved by: ____________________________________ Mayor Clint Herbst CityCouncilAgenda:3/10/2014 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Cassandra Stuart Liquor Store Clerk Liquor Store 2/13 PT Kathryn Brisbois Liquor Store Clerk Liquor Store 2/18 PT Illiana Miller Fibernet Associate FNM 2/21 Temporary Margaret Carey Childcare Attendant MCC 2/25 PT Iliana Barrientos Childcare Attendant MCC 2/26 PT Ronda Jungmann Fitness Instructor MCC 3/6 PT Scott Imdieke Seasonal Streets Worker Streets 3/10 Seasonal Name Reason Department Last Day Class Justin Boos Involuntary Parks 2/15 Seasonal NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2014: 3/4/2014 CityCouncilAgenda:03/10/14 1 5C.ConsiderationofadoptingResolution#2014-026toacceptacontributionforthe MCCWinterBlockParty (CS) A.REFERENCEANDBACKGROUND: Ananonymousdonorwishestocontribute$250fortheWinterBlockPartyhostedbythe MonticelloCommunityCenteronFebruary22nd.Thedonationistocoverfoodcostsfor theBlockParty. TheBlockPartywasahugesuccesswithover400peopleattendingandenjoyingthe food,games,facepaintingandtheClownsthatwehadtherethatday.Alotofthepeople alsovisitedthesnowsculpturecontestantstoseehowtheyweredoingandalsovisited theFriendsofBertramtablewehadsetupattheBlockParty.Thiswasthefirsttimefor thiseventandwefeelitwasagreatsuccess. Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2014-026 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2014-026 RESOLUTIONAPPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE AnonymousCash–BlockParty$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE AnonymousMonticelloCommunityCenterFoodforWinterBlockParty AdoptedbytheCityCouncilofMonticellothis10thdayofMarch,2014. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:03/10/14 1 5D.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbyWrightCountyDucksUnlimited (CS) A.REFERENCEANDBACKGROUND: WrightCountyDucksUnlimitedhasappliedforatemporarycharitablegamblingpermit foraraffletobeheldonMonday,May5,2014inconjunctionwithafundraiseratRiver CityExtreme. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Approvetheapplicationforacharitablegamblingpermitforaraffletobe conductedbyWrightCountyDucksUnlimitedatRiverCityExtremeonMay5, 2014. 2.Donotapprovetheapplicationforacharitablegamblingpermitatthistime. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1. D.SUPPORTINGDATA: ApplicationforExemptGamblingPermit–WrightCountyDucksUnlimited WrightCountyDucksUnlimitedFinancialReportfor2013FundraisingEvent CityCouncilAgenda:03/10/14 1 5E.ConsiderationofappointingarepresentativetotheMonticelloParksCommissionto fillavacancyforatermtoexpireon12/31/2015 (TP) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoappointBrianStolltofillatermontheMonticelloParks CommissionforthepositionthatwasheldbyAlanHeidemann,whorecentlyresignedto takeaplaceonthePlanningCommission.TheParksCommissionrecommendsthe appointmentofBrianStollwiththetermtoexpireonDecember31,2015. BrianhadappliedforthePlanningCommissionandwaswillingtoalsoconsidera positionwiththeParksCommission.Briancomeswithexperienceinrecreational activitiesandhaslivedinMonticelloforabouttenyears. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheappointmentofBrianStolltotheMonticelloParks CommissionwiththetermendingDecember31,2015. 2.Motiontonotapprovetheappointment. C.STAFFRECOMMENDATION: CityStaffandtheMonticelloParksCommissionrecommendAlternative#1. D.SUPPORTINGDATA: Application CityCouncilAgenda:03/10/14 1 5F.ConsiderationofappointingtworepresentativestotheMonticelloIndustrialand EconomicDevelopmentCommission (AS) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsidertheappointmentofanewrepresentativetothe IndustrialandEconomicDevelopmentCommittee(IEDC).Councilisalsoaskedto approvetheappointmentofTaraThurberastheMonticelloChamberofCommerce votingrepresentativetotheIEDC.NewappointmentstotheIEDCmustbeapprovedby Council. TheIEDCunanimouslyrecommendstheappointmentofSteveJohnsontotheIEDCasa representativeoftheReSTOREingDowntownCommittee.Thisisa3-yeartermexpiring December31,2016.TheIEDC’sOrganizationalandMembershipGuidelinesindicate thatwhilethecommitteehasnosetsizerequirement,thegroupshallgenerallyconsistof 16-18members.Atthepresenttime,theIEDChas13votingmembers. TaraThurbercurrentlyservesastheChamberofCommerce’spresidentandactsasthe Chamber’svotingrepresentativetotheIEDConbehalfofthatorganization.Ms. Thurber’sappointmentwasinadvertentlyleftofftheappointmentlistfor2014. Ms.Thurber’stermontheIEDCisretroactivetoJanuary1,2014andisbasedonthe Chamber’selectedofficercycleandappointment. WithCouncilapprovaloftheappointmentsaslisted,theIEDC’s2014membershipand termsareasfollows: BillTapper3yr2014 JimJohnson3yr2014 TimO'Connor3yr2014 RichHarris3yr2015 DickVanAllen 3yr 2015 DanOlson3yr2015 LukeDahlheimer3yr2015 MaryBarger3yr2015 JoniPawelk3yr2016 ZonaGutzwiller3yr2016 WayneElam3yr2016 DonRoberts3yr2016 PatThompson3yr2016 SteveJohnson3yr2016 TaraThurberChamber Chamber cycle GlenPosustaCouncilnon-voting ClintHerbstCouncilnon-voting MarcyAndersonChambernon-voting CityCouncilAgenda:03/10/14 2 B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheappointmentsoftworepresentativestotheMonticello IEDCasproposed. 2.Motiontonotapprovetheappointmentsatthistime. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1toapprovetheappointmentstotheIEDCaslisted above. D.SUPPORTINGDATA: CityCodeTitle2,Chapter10–IEDC IEDCOrganizationalandMembershipGuidelines MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 1 TITLE 2 - CHAPTER 10 INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE SECTION: 2-10-1: Name of Committee 2-10-2: Authorization 2-10-3: Membership 2-10-4: Term of Office 2-10-5: Attendance 2-10-6: Vacancy 2-10-7: Officers 2-10-8: Meetings 2-10-9: Quorum 2-10-10: Duties of the Committee 2-10-11: Amendments 2-10-1: NAME OF THE COMMITTEE: The name of the organization shall be the Monticello Industrial and Economic Development Committee (IEDC). 2-10-2: AUTHORIZATION: Duties are delegated to the IEDC by the City Council of Monticello by this ordinance dated June 28, 2010, and by Resolution No. 2008-44 approved the 27th day of May, 2008. 2-10-3: MEMBERSHIP: The Monticello IEDC shall consist of sixteen (16) to eighteen (18) regular members to be appointed by the City Council of Monticello. Said Committee members shall consist of Monticello business representatives or residents of the City of Monticello. Two Council members shall be appointed annually to serve on the IEDC. The Director of the Monticello Chamber of Commerce and Industry shall be an ex-officio member of the IEDC. 2-10-4: TERM OF OFFICE: The term of the regular members shall be for three (3) years and shall be staggered so that no more than one-half of the terms expire in a given year. All regular terms shall expire at the first City Council meeting of the new calendar year. 2-10-5: ATTENDANCE: It is the City Council’s intention to encourage IEDC members to attend all IEDC meetings. It is desired that IEDC members attend at least 75% of meetings in a calendar year. Members may be subject to replacement by the City Council in the event attendance does not meet this standard. 2-10-6: VACANCY: Any vacancy in the regular or at large membership shall be filled by the City Council, and such appointee shall serve for the unexpired term so filled. MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 2 2-10-7: OFFICERS: (A) Elections. The Monticello IEDC shall elect at its Annual meeting from its membership a chair, vice chair, and a secretary who shall serve for a term of one year and shall have such powers as may be prescribed in the rules of said Committee. (B) Duties of Chair. The chair shall preside at all meetings of the IEDC and shall have the duties normally conferred and parliamentary usage of such officers. (C) Duties of Vice Chair. The vice chair shall act for the chair in his absence. (D) Duties of Secretary. The secretary shall keep the minutes and records of the Committee with the assistance of City Staff. 2-10-8: MEETINGS: (A) Regular meetings shall be held on a date established by the IEDC. In the event of a conflict with a holiday or special events, a majority at any meeting may change the date and location of the meeting. The meeting shall be open to the general public. 2-10-9: QUORUM: A majority of the total IEDC members shall constitute a quorum for the transaction of business. 2-10-10: DUTIES OF THE COMMITTEE: It shall be the duty of the Committee, with staff assistance, to advocate and make recommendations to the Economic Development Authority and City Council, relative to and including influencing industrial and economic development in and for the City of Monticello, with an emphasis on industrial land, increase tax base and number of livable wage-level jobs by promoting industrial and economic growth, and working to maintain a desirable business environment. 2-10-11: AMENDMENTS: This ordinance may be amended as recommend by the majority vote of the existing membership of the IEDC and only after majority vote of the City Council. (#519, 8/23/10) CityCouncilAgenda:03/10/2014 1 5G.ConsiderationofadoptingOrdinance#593amendingCityCodeTitle2,Chapter1– PlanningCommission (AS) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderafewchangestothePlanningCommissioncodeand adoptOrdinance#593amendingTitle2,Chapter1. ItwasbroughttotheattentionofcitystaffthatthePlanningCommissionmemberswere restrictedfrom“holdinganyotherpublicofficeinthecity”asstatedinthecodeadopted someyearsago.Thisistheonlycityboardorcommissionwiththisrestrictionfrom servingonotherboardsandcommissions.Citystaffdidsomeresearchandcouldnot findthatthisrestrictionwasusedinothermunicipalities.ItisrecommendedthatCouncil approvethechangetoremovethisrestriction.Itshouldbenotedthat“publicoffice” doesnotrefertoapositiononthecitycouncilasthatisalreadydeterminedtobea conflictofinterest. ItisalsorecommendedtoaddtherequirementforPlanningCommissionmembersto resideinthecity.Thisisacommonrequirementofcityboardsandcommissionsandthis clauseisnormallyinsertedincitycode.Theclauseinsertedisthesamethatisusedin theParksCommissioncode. CitystaffalsosuggeststhataparagraphbeaddedtothesectiononOrganization; MeetingstoallowthePlanningCommissionchairtocallspecialmeetingsandcoordinate thiswithcitystaff.Currently,thereisnoprovisioninthecodeforthePlanning Commissiontocallaspecialmeeting. SeveralminorhousekeepingchangeswerealsoincorporatedintothePlanning Commissioncodeasshowninthesupportingdata. A1.BudgetImpact:Minimalcostsassociatedwithpublicationoftheordinance amendment. A2.StaffWorkloadImpact:NA B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#593amendingCityCodeTitle2,Chapter1– PlanningCommissionaspresented. 2.MotiontonotadoptOrdinance#593atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. CityCouncilAgenda:03/10/2014 2 D.SUPPORTINGDATA: Ordinance#593 DraftrevisionofCityCodeTitle2,Chapter1–PlanningCommission ORDINANCENO.593 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTHEMONTICELLOCITYCODE, TITLE2,CHAPTER1–PLANNINGCOMMISSION ITISHEREBYORDAINEDBY theCityCounciloftheCityofMonticello,Minnesota: Section1.Title2,Chapter1–PlanningCommission,shallbeamendedasfollows: Section2-1-1:COMPOSITION: (A)ThePlanningCommissionshallconsistoffivemembersappointedbythe Council.NomemberofthePlanningCommissionshallholdanyother publicofficeintheCity.Allmembersshallberesidentsofthecityof Monticelloandshallhaveequalrightsandprivileges. SectionlettersshallbeaddedtoSection2-1-1(B)and(C). Section2.Title2,Chapter1–PlanningCommission,shallbefurtheramendedasfollows: Section2-1-2:ORGANIZATION;MEETINGS: (A)TheCommissionshallelectachairman fromamongitsappointedmembers foratermofoneyear,andtheCommissionmaycreateandfillsuchother officesasitmaydetermine. (B)ThePlanningCommissionshallholdatleastoneregularmeetingeach month.ThismeetingshallbeheldonthefirstTuesday.Regular meetingsshallcommenceat 7:006:00 p.m.Hearingsshallbeheardas soonthereafteraspossible.ThePlanningCommissionshalladoptrules forthetransactionofbusinessandshallkeeparecordofitsresolutions, transactions,andfindings,whichrecordshallbeapublicrecord. (C)SpecialmeetingsmaybecalledbytheChair,asneeded,andshallbe coordinatedwithcitystaff. Section3.TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance aspartoftheOfficialMonticelloCityCode,andtorenumberthechapters accordinglyasnecessarytoprovidetheintendedeffectofthisOrdinance.The CityClerkisfurtherdirectedtomakenecessarycorrectionstoanyinternalcitations thatresultfromsaidrenumberingprocess,providedthatsuchchangesretainthe purposeandintentoftheMonticelloCityCodeashasbeenadopted. ORDINANCENO.593 Section4.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.TheordinanceinitsentiretyshallbepostedontheCitywebsite afterpublication.CopiesofthecompleteCityCodeareavailableonlineandat MonticelloCityHallforexaminationuponrequest. ADOPTEDBY theMonticelloCityCouncilthis10th dayofMarch,2014. VOTINGINFAVOR: VOTINGINOPPOSITION: CITYOFMONTICELLO _______________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator MONTICELLOCITYCODETITLEII/Chapter1/Page1 CHAPTER1 PLANNINGCOMMISSION SECTION: 2-1-1:Composition 2-1-2:Organization;Meetings 2-1-1:COMPOSITION: (A)ThePlanningCommissionshallconsistoffivemembersappointedbythe Council.NomemberofthePlanningCommissionshallholdanyother publicofficeintheCity.Allmembersshallberesidentsofthecityof Monticelloandshallhaveequalrightsandprivileges. (3/10/14,#593) (B)Allmembersshallbeappointedforthreeyearterms;however,saidterm maybeterminatedearlierbytheCouncil.Onemembershallholdoffice untilDecember31,2000;twomembersshallholdofficeuntilDecember 31,2001andtwomembersshallholdofficeuntilDecember31,2002. Annuallythereafter,appointmentsshallbemadeforthetermofthree years.Saidtermsaretocommenceonthedayofappointment.Vacancies duringthetermsshallbefilledbytheCouncilfortheunexpiredportionof theterm.Everyappointedmembershall,beforeenteringuponthe dischargeofhisduties,takeanoaththathewillfaithfullydischargethe dutiesofhisoffice.Allmemberswhoattendatleastonemonthlymeeting shallreceivecompensationof$50.00forthatmonth. (1/10/00,#337) (C)Allmemberswhoattendaspecialmeeting,requestedbyanapplicantwho paysaspecialmeetingfeesetbytheCity,shallreceiveadditional compensationof$50foreachspecialmeetingattended. (11/22/99,#336) 2-1-2:ORGANIZATION;MEETINGS: (A)TheCommissionshallelectachairman fromamongitsappointed membersforatermofoneyear,andtheCommissionmaycreateandfill suchotherofficesasitmaydetermine. (B)ThePlanningCommissionshallholdatleastoneregularmeetingeach month.ThismeetingshallbeheldonthefirstTuesday.Regularmeetings shallcommenceat 7:006:00 p.m.Hearingsshallbeheardassoon thereafteraspossible.ThePlanningCommissionshalladoptrulesforthe MONTICELLOCITYCODETITLEII/Chapter1/Page2 transactionofbusinessandshallkeeparecordofitsresolutions, transactions,andfindings,whichrecordshallbeapublicrecord. (C)SpecialmeetingsmaybecalledbytheChair,asneeded,andshallbe coordinatedwithcitystaff. (3/10/14,#593) CityCouncilAgenda:03/10/2014 1 5H.ConsiderationofapprovingacontractforadvertisingservicesatCityballfieldswith revenuestogototheParkandPathwayFund (TP) A.REFERENCEANDBACKGROUND: TheParksDepartmenthasbeenresearchingpossibleideasforfundraisingatourcurrent ballfieldfacilitiesthroughouttheCityforsometime.Thegoalistohaveafundraising revenueopportunityinplaceforourfutureBertramChainofLakesRegionalAthletic Complex.Theideawasnottoclutterthefieldswithbannersbutdosometypeofunique advertising.TheotherthoughtwasnottohavetheParksDepartmentimpactedwith maintenanceorpotentialcosts.TheParksDepartmentreceivedanopportunityfroma groupknownasMinnesotaSportsFundraiser(MSF).MSFisabusinessfundraiserthat sellsadvertisingopportunitiestolocalbusinesses.Theadvertisementsareplacedonabat holderthathangsineachdugout.ThefundraisingagreementwouldspecifyMSFto donatetwobatholdersperfieldthatcontainadvertisements.Thebatholderswillbe maintainedbyMSFandtakendownattheendofeachseason.Inturn,MSFislookingfor acommitmentfromtheCityformultipleyears.Staffisrecommendinga3-yearcontractto allowMSFtooperatethebatrackadvertising. Thecomplimentarybatholdersareapproximately1’x3’,witha2’x3’advertisingboard.The boardallowsroomforfivetotalsponsors.Theadvertisementsareonvinylwhichisplacedonthe advertisingboard.Thebatholderismadeofsteelandholdsupto8batsand2gameballs. CurrentlytheParksDepartmenthaseightfieldswithdugoutsthatwillbesuitableforthe MSFproduct. A1.BudgetImpact:MinnesotaSportsFundraiserwilldonatetwobatholdersper field,and15%ofthetotalamountraisedthroughadvertisementsales.Witha multi-yearcontract,anadditional5%ofalladvertisementsaleswillbeaddedto theyearendtotalrevenueseverycompoundedyearafter,withnomorethan30% total.ThemaximumofrevenuetotheCitywillbe$1,000perfield,withatotal potentialrevenueof$8,000percalendaryear.Staffrequeststhattherevenue receivedthroughMSFbeplacedintheParkandPathwayFund. A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoapprovefundraisingopportunityforMonticelloballfieldsandawarda three-yearcontracttoMinnesotaSportsFundraiserforadvertisingateightCity ballfieldswiththerevenuereceivedtobeplacedintheParkandPathwayFund. 2.MotiontonotapproveacontractwithMinnesotaSportsFundraiserfor advertisingatCityballfieds. CityCouncilAgenda:03/10/2014 2 C.STAFFRECOMMENDATION: CitystaffandtheMonticelloParksCommissionrecommendAlternative#1toawarda contractwithMinnesotaSportsFundraiserforadvertisingattheCityballfieldswith revenuetobeplacedintheParkandPathwayFund. D.SUPPORTINGDATA: MinnesotaSportsFundraiserinformation ContractwithMinnesotaSportsFundraiser Lawrence Berthiaume – Minnesota Sports Fundraiser Email: Lawrence_berthiaume@yahoo.com Phone: (612) 388-3874 Minnesota Sports Fundraiser Giving back to the Community We are proud to offer your baseball fields with top of the line, free, professional Bat Racks. Minnesota Sports Fundraiser is willing to donate 2 racks per field that is agreed to. In addition Minnesota Sports Fundraiser will be donating 15% of the amount raised through advertising through local business. Please read and agree to the following conditions o 2 Bat Racks will be donated to the field in agreement o 15% of every advertisement sold will be donated at years end o The advertising will be below the Bat Rack o Additional advertising will be hung in approved areas o Minnesota Sports Fundraiser will assemble, hang and maintain Bat Racks o If Signs or Bat rack are damaged, Minnesota Sports Fundraiser will attend and replace issue within 2 business days. o If a multi-year contract is agreed too, an additional 5% of all advertisement sold, will be added to years end donated every compounding year after but not more than 30% total. Number of Fields agreed to: ( ) Number of years agreed to: ( ) By signing below you are agreeing to the terms above. CityCouncilAgenda:03/10/2014 1 5I.ConsiderationofauthorizingcitysignaturesonaQuitClaimDeedtoresolvea boundarydiscrepancyatBertramChainofLakesPark (JO) A.REFERENCEANDBACKGROUND: WrightCountyisrequestingthattheCityCouncilauthorizetheMayorandCity AdministratortosignaQuitClaimDeedtoclarifythelegaldescriptionofasmall.77 acrepieceoflandonBertramChainofLakesRegionalParkownedbyBradleyand SharonLarson.ThisrequestisbeingcoordinatedbyAssistantCountyAttorneyBrian Asleson. ThisstripoflandadjoinsthepropertywheretheLarsonhomeislocatedandprovides accesstoBertramLake.Thecurrentlegaldescriptionissomewhatunclearandissubject tochangeaccordingtotheshorelineofthelake.TheproposeddescriptionintheQuit ClaimDeedclearlyidentifiestheboundarybetweentheLarsonpropertyandpark propertytothesouth.ThisbetterdefinesthepropertyboundaryonBCOLparklandthat wasrecentlyacquiredbytheCityandCounty. A1.BudgetImpact:WrightCountywilltakecareoftherecordingcosts. A2.StaffWorkloadImpact:NA B.ALTERNATIVEACTIONS: 1.MotiontoauthorizetheMayorandCityAdministratortosignaQuitClaimDeed toBradleyandSharonLarsonresolvingaboundarydiscrepancyonParcel213- 100-172304atBertramChainofLakesRegionalPark. 2.MotiontodenyauthorizationofsignaturesandnotsigntheQuitClaimDeed. C.STAFFRECOMMENDATION: CitystaffandtheWrightCountyAttorney’sOfficerecommendAlternative#1. D.SUPPORTINGDATA: LetterofrequestfromWrightCountyAttorney’sOffice–2/28/14 CopyofQuitClaimDeed Aerialviewofsite CityCouncilAgenda:03/10/14 1 5J.ConsiderationofadoptingResolution#2014-027establishingauthorizedpublicuse forparcelsoftax-forfeitedlandandrequestingconveyanceofsaidparcelstothe City (AS/CS) A.REFERENCEANDBACKGROUND: CouncilisaskedtoconsideradoptionofResolution#2014-027approvingconveyanceof severaltax-forfeitedparcelsoflandtotheCity,inlieuofgoingthroughthetaxforfeiture auctionprocess.OnFebruary4th,2014,theCityreceivednotificationfromWright Countyoftaxforfeitedparcels,duetonon-paymentofpropertytaxes,whichareeligible tobepublicallyauctionedorconveyedtotheCity.Thetaxforfeitureparcellistcontains parcelsthatstaffhasidentifiedfor“authorizedpublicuse”andshouldbeconveyedto theCity,aswellasparcelsthatarebuildablelotsandshouldbeapprovedforpublic auction.ThefollowingisadescriptionofeachparcelforCouncilreviewpriorto adoptingtheresolutionapprovingparcelsforeitherconveyancetotheCityortobe publicallyauctioned.Enclosedaremapsofeachparcel. 1)Parcel155-123-000030–ThispropertyisknownasOutlotCofRollingWoods Addition.This6.54acreparceladjoinstheRollingWoodssubdivisionandawetland area.Theparcelremainedinthenameofthedeveloper,GPLandCorporation,who didnothaveaninterestinthisunbuildablepieceoflandandthereforedidnotpaythe taxes.ThevacantparcelliesbetweenCarlisleVillagetotheeastandRollingWoods tothewestandabutstheTownshiptothesouth.TheCityownsthesmalleradjoining OutlotA,whichistheRollingWoodsPark.StaffrecommendsreservingOutlotCfor additionalparkland,futuretrail,sidewalkconnection,andpassiverecreationarea,in additiontoastormwaterpondonthesite,allofwhichwouldserveasauthorized publicuses.TheuseofthisparcelasanadditiontotheRollingWoodsParkisan importantconsiderationgiventhattheserviceareafortheRollingWoodsPark includesRollingWoods,HillsideFarmandCarlisleVillageneighborhoods. 2)Parcel155-142-000010–ThispropertyisknownasOutlotAofGroveland3rd AdditionandcontainsanexistingtrailconnectionbetweenWoodsideDriveandthe existingtrailalongtheadjacentwetlandareawithinthedevelopment.The0.22acre stripremainedinthenameofthedeveloper,OcelloLLC,whodidnotpaythetaxes ontheproperty.TheCityhasbeenmaintainingthetrailthatcrossestheproperty, althoughthereisnotraileasementgrantedtotheCity.Staffrecommendsthatthis smallparcelbeconveyedtothecityasatrail,whichwouldbetheauthorizedpublic use.Thistrailconnectionisanimportantlinkinthetrailsystemservingthisarea. 3)Parcel155-160-000030-ThisisanarrowstripoflandidentifiedasOutlotCin CarlisleVillageAddition.This0.81acrestrip,containingalongtrailsegment, stretchesalongJasonAvenueNEandliesadjacenttothelargepondinCarlisle Village.Inlieuofreceivingadedicatedtraileasement,staffrecommendsthatthis portionoflandbeconveyedtotheCityfortheexistingtrail,whichwouldbethe authorizedpublicuse.Similartotheaboveparcel,thistrailconnectionisan CityCouncilAgenda:03/10/14 2 importantlinkinthetrailsystemservingthisareaandprovidingalinkfromthe CarlisleVillageneighborhoodtotheSchoolBoulevardtrailsystem. 4)Parcel155-177-000010–This7.39acrepieceoflandisidentifiedasOutlotAof Nathan’sCourtAddition.Thevacantland,whichisnon-buildable,remainedinthe nameofthedeveloper,QualityBuildersInc,whodidnotpaythetaxesonthe property.ThislandisaccessiblefromFallonAvenueandliessouthofKleinFarms 6th Addition.ThelandabutsdevelopablepropertyownedbyGregOlsononthewest. Staffrecommendsreservingthisparcelduetotheneedtomaintainthestormwater pondonthesite,andtheabilitytoprovideafuturetrailconnectiontolinkPioneer ParktotheHuntersCrossingadditions.Theserecommendationswouldbethe authorizedpublicusesfortheconveyanceoftheproperty. 5)Parcel155-183-000010–This0.06acregreenarealiesinthecenterofacul-de-sacin CarlisleVillage4th AdditionandisknownasOutlotA.Citystaffdoesnothavea needforthisparcelandwouldnotrecommendconveyancetotheCity.County AttorneyBrianAslesonsuggestedthattheCityrecommendhavingWrightCounty approachthesurroundingpropertyownersandoffertheparceltothemratherthanput itonpublicauction.Underthisoption,thepropertyownerswouldthenreceivea deedandberesponsibleformaintenanceoftheparcel. Citystaffhasalsoidentifiedtwoparcelsthatmayhavepotentialforauthorizedpublicuse asdefinedinstatestatutes.UnlessCouncildirectsotherwise,staffwillsubmitaletterto theCountyAuditorrequestingasix-monthholdontheseparcelsinordertogivetheCity timetostudytheseparcelsanddeterminepotentialuse.Attheendofthesix-monthhold, theCouncilwouldneedtoeitheradoptaresolutionrequestingconveyanceofthose parcelsforpublicuseorallowthemtogobackonthepublicauctionlist. 6)Parcel155-185-001010–ThisparcelisidentifiedaspartofLot1,Block1of90th Street3rd Addition,andconsistsof1.58acres.Theparceladjoinstheotherpartof Lot1whichisownedbytheCityofMonticello.Thisportionoflandsits immediatelysouthandwestoftheformerDodgeDealership.Theparcelwasowned byJacobsHolding,whichwenttax-forfeitduetononpaymentoftaxes.Citystaff suggestthatthisparcel,combinedwiththeparcelalreadyownedbytheCity,may havepotentialforafuturefiredepartmentsubstationorotherpublicfacilitywhich couldbelocatedonthissite.Duringthesix-monthholdperiod,thecitycouldstudy thissiteanddetermineifitwouldmeettheneedasanauthorizedpublicuse. 7)Parcel155-199-001010–ThisparcelisidentifiedasLot1,Block1ofHillside3rd Addition.Thislotispartofthetax-forfeitpropertypreviouslyownedbyTrison DevelopmentInc.Atraileasementwasintendedtoberetainedforthetrail connectionapprovedacrosstheeasterly45’ofthelot.However,thetrailwasnever completedbythedeveloperandtheeasementwasneverobtainedasaresult.The saidtrailconnectionwouldbecompletedaspartoftheHillsideFarm3rd and4th publicimprovementproject,shouldCouncilapprovemovingforwardwiththat project.Althoughthereisadrainageandutilityeasementalreadyplattedinthe CityCouncilAgenda:03/10/14 3 locationofthetrailconnection,theCitymustobtainatraileasementseparatefrom thedrainageandutilityeasementsifitintendstoconstructthetrailconnection.The CityandCountyAttorneyhavealreadybegunthepaperworkprocessnecessaryto obtainthistraileasement.However,theCitywouldliketorequestasix-monthhold toallowsufficienttimeforthetraileasementdocumenttobeapprovedandrecorded atthecounty. A1.BudgetImpact:TheCityisnotrequiredtopurchaseparcelsthatcanbe identifiedforauthorizedpublicusessuchasparks,trailsandstormwaterponds. Staffhasnotedabovethepublicuseforeachofthelotsproposedforconveyance totheCity.However,therewillbesomerecordingcostsforconveyancefromthe statetothecityofapproximately$275perparcel.Thesefeesaredeterminedby theState. A2.StaffWorkloadImpact:Stafftimeincludedresearchofthelistedparcelsto establishanauthorizedpublicuseunderMNStateStatute282.01,Subd.1a. AdditionaltimewillberequiredtocompletetheconveyanceprocesswithWright CountyandtheState. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2014-027approvingtheconveyanceofParcels155- 123-000030,155-142-000010,155-160-000030,and155-177-000010,totheCity ofMonticelloforauthorizedpublicuseasindicatedandapprovingtheremaining listedparcelsforpublicauctionbythecounty. Underthisalternative,staffalsowouldbedirectedtosendalettertotheWright CountyAuditorrequestingasix-monthholdontheseparcels:PID155-185- 001010and155-199-001010andrecommendingWrightCountycontactCarlisle VillagepropertyownersregardingpurchaseofPID155-183-000010inlieuof publicauction. 2.MotiontodenyResolution#2014-027atthistimeanddirectstafftotakeother action. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Althoughthereissomecostinvolvedforthe transferoftheparcelsfromthestatetothecity,thiswillclearupdiscrepanciesonthe parcelsandchangetheirstatustoanauthorizedpublicuse.Ifnotconveyedtothecity,it ispossiblethefourparcelsidentifiedforpublicusecouldbepurchasedbyaprivateparty atpublicauction. D.SUPPORTINGDATA: A.Resolution#2014-027 CityCouncilAgenda:03/10/14 4 B.LetterfromWrightCountyAuditor–taxforfeitures C.Detailedlistofcitytax-forfeitparcelsfor2014 D.Listofauthorizedpublicusesunderthetaxforfeitprocess E.Documentationofparcels#1to#4recommendedtobeconveyedtoCity F.Documentationofparcel#5toberecommendedforprivatesale G.Documentationofparcels#6to#7torequestasix-monthhold CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2014-027 APPROVINGCONVEYANCEOFFOURPARCELSOFTAX-FORFEITED LANDTOTHECITYOFMONTICELLOANDFORMALLYESTABLISHING AUTHORIZEDPUBLICUSEOFSAIDPARCELS: PID155-123-000030(OutlotC,RollingWoods) PID155-142-000010(OutlotA,Groveland3rd) PID155-160-000030(OutlotC,CarlisleVillage) PID155-177-000010(OutlotA,NathansCourt) WHEREAS,parcelsoflandintheCityofMonticelloidentifiedasPID155-123-000030,155- 142-000010,155-160-000030,and155-177-000010havebeenforfeitedtotheStateof Minnesotafornon-paymentoftaxesandarebeingpreparedforpublicauctionunderMNState Statutes,Chapter282;and WHEREAS,theCityofMonticellohasaninterestinacquiringthesethreeparceloftax-forfeited propertyforthefollowingauthorizedpublicuses: 155-123-000030:publicparkandtrail,passiverecreation,stormwaterpond 155-142-000010:publictrailsegment 155-160-000030:publictrailsegment 155-177-000010:stormwaterpond,publictrailsegment NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA:thatparcels155-123-000030,155-142-000010,155-160-000030,and155-177- 000010beconveyedtotheCityofMonticelloforauthorizedpublicuse;and BEITFURTHERRESOLVED:thatthefollowingtaxforfeitparcelsareapprovedforsaleat publicauction: Lots2through16,Block1,Hillside3rd Addition Lots1through8,Block2,Hillside3rd Addition Lots10through15,Block2,Hillside3rd Addition Lots1through7,Block1,Hillside4th Addition Lots1through10,Block2,Hillside4th Addition Lots4and5,Block1,ParksideatMeadowOak2nd Addition ADOPTEDBY theMonticelloCityCouncilthis25th dayofJune,2012. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CERTIFICATION STATEOFMINNESOTA COUNTYOFWRIGHT IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2014-027 dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon March10,2014,andrecordedinminutesofsaidmeeting. ____________________________________ CatherineM.Shuman,DeputyCityClerk NotaryPublic:_______________________________ Date:___________________________ (STAMP) 2014 TAX FORFEIT PARCELS PID LOCATION ACREAGE DESCRIPTION ASMT DUE COMMENTS 1 155-123-000030 Outlot C, Rolling Woods 6.54 ac wetland/pond 0.00 public purpose - PARK, TRAIL, PASSIVE RECREATION, STORMWATER POND 2 155-142-000010 Outlot A, Groveland 3rd .22 ac pathway 0.00 public purpose - TRAIL SEGMENT 3 155-160-000030 Outlot C, Carlisle Vill .81 ac pathway/D&U easmt 0.00 public purpose - TRAIL SEGMENT 155-168-001040 L4 B1, Parkside@MO 2nd .61 ac vacant lot 9,058.92 buildable lot; contains wetlands - go to auction 155-168-001050 L5 B1, Parkside@MO 2nd .74 ac vacant lot 5,939.24 buildable lot; contains wetlands - go to auction 4 155-177-000010 Outlot A, Nathans Ct 7.39 ac wetland/pond 0.00 public purpose - TRAIL, STORMWATER POND 5 155-183-000010 Outlot A, Carl Vill 4th .06 ac center of cul-de-sac 0.00 no public purpose - recommend County to sell to surrounding property owners 6 155-185-001010 L1 B1, 90th Str 3rd Addn 1.58 ac vacant land 0.00 was Jacobs Holding/Denny Hecker; [City owns small parcel adjacent to this - 155185001011] - possible future fire hall/substation? REQUEST 6 MONTH HOLD 7 155-199-001010 Hillside 3rd varies vacant lot 8,960.99 vacant lot; [L1, B1 contains future trail easement - city should hold while trail easement is prepared and recorded] REQUEST 6 MONTH HOLD 155-199-001020 8,960.99 to be sold at auction by County; public improvements are in process to be completed and assessed by May. 155-199-001030 8,960.99 155-199-001040 8,960.99 155-199-001050 8,960.99 155-199-001060 8,960.99 155-199-001070 8,960.99 155-199-001080 8,960.99 155-199-001090 8,960.99 155-199-001100 8,960.99 155-199-001110 8,960.99 155-199-001120 8,960.99 155-199-001130 8,960.99 PID LOCATION ACREAGE DESCRIPTION ASMT DUE COMMENTS 155-199-001140 8,960.99 155-199-001150 8,960.99 155-199-001160 8,960.99 155-199-002010 8,960.99 155-199-002020 8,960.99 155-199-002030 8,960.99 155-199-002040 8,960.99 155-199-002050 8,960.99 155-199-002060 8,960.99 155-199-002070 8,960.99 155-199-002080 8,960.99 155-199-002100 8,960.99 155-199-002110 8,960.99 155-199-002120 8,960.99 155-199-002130 8,960.99 155-199-002140 8,960.99 155-199-002150 8,960.99 268,829.70 155-201-001010 Hillside 4th varies vacant lot 12,072.26 to be sold at auction by County; public improvements are in process to be completed and assessed by May 155-201-001020 12,072.26 155-201-001030 12,072.26 155-201-001040 12,072.26 155-201-001050 12,072.26 155-201-001060 12,072.26 155-201-001070 12,072.26 155-201-002010 12,072.26 155-201-002020 12,072.26 155-201-002030 12,072.26 155-201-002040 12,072.26 155-201-002050 12,072.26 155-201-002060 12,072.26 155-201-002070 12,072.26 155-201-002080 12,072.26 155-201-002090 12,072.26 155-201-002100 12,072.26 205,228.42 CityCouncilAgenda:3/10/14 1 5K.ConsiderationofadoptingResolution#2014-028acceptingthefeasibilityreportand authorizingpreparationofplansandspecificationsforHillsideFarm3rd and4th AdditionsPublicImprovements,CityProjectNo.12C008 (SB) A.REFERENCEANDBACKGROUND: OnFebruary10,2014,theCouncilauthorizedpreparationofaFeasibilityReport addressingthecompletionofrequiredpublicimprovementsforHillsideFarm3rd and4th Addition.Theseimprovementswereoriginallyintendedtobecompletedbytheproject developer,TrisonDevelopment.However,thedeveloper hasdefaultedontheproperties andthe47vacantlotsarecurrentlyintaxforfeitureandintheStateofMinnesota’sname. TheWrightCountyAuditor’sOfficehasindicatedthatitintendstoauctiontheproperties in2014. Theintentistopubliclybidandcertifytheassessmentspriortothecountyauctioningof thelots.ItshouldbenotedthattheCityhadpreviouslyfiledanAffidavitofDefault againsttheHillside3rd and4th Additionasrelatedtotheseimprovements,puttingthe developerandanyfuturepurchaseroflotsonnoticethatthedeveloperhadnotmetthe requiredtermsofthedevelopmentagreementforHillsideFarms3rd and4th Additions. Thisdefault,andtheincompletenatureofthedevelopment,rendersthelotsinthetwo additionsunbuildableuntilsuchtimeastherequiredimprovementsarecompleted. Theremainingpublicimprovementsincludethefinalliftofpavementonthe development’sinternalstreets,sidewalkconstructionalongDeerStreetandBison Avenue,utilityadjustments,clustermailboxplacement,trailconstructionalongFenning Avenueadjacenttothedevelopment,internaltrailextensionnorthofDeerStreetonthe eastsideofthedevelopment,installationofconservationeasementposts,siltfence removal,cleanup,andotherassociatedappurtenantwork. Itshouldbenotedthatthereisanexistingsteepslope(approximate2:1slope)thatwas excavatedalongfivelotsnorthofDeerStreet(Lots1-5,Block1HillsideFarm3rd Addition)inthenortheasterncornerofthedevelopmentforpurposesofconstructinga 10-foothighretainingwallperthedevelopmentagreement.Thewallwasnot constructedwiththedevelopmentanditisnotbeingproposedwiththepublic improvementscompletedbytheCity.Whenthelotsdevelop,retainingwallswillbe constructedforeachlotindividually,bythebuilderordeveloper.Itmaybepossiblethat therearyardscouldbegradedtoconstructasmallerwall.Ifadeveloperpurchasesallof theselots,anotheroptionisforthedevelopertoconstructonewallforalloftheselots priortobuildingconstruction.Intheend,thiswillaccommodatethesamedevelopment objectivehadthewallalreadybeenconstructed,namelyprotectingtheexistingtreeline alongthenorthboundaryandprovidingaminimum30-footuseablerearyardarea. Thetotalestimatedprojectcostforcompletingtheworkdefinedhereinis$226,780. Thesecostsincludea10%contingencyand20%indirectcosts. CityCouncilAgenda:3/10/14 2 Theprojectisproposedtobefundedthroughspecialassessmentsto47vacantlotswhich benefitfromtheimprovements.Proposedassessmentsareestimatedat$4,825foreach lot,andareproposedtobecertifiedtotheCountypriortotheauctioningofthelotsin 2014.Constructionwouldbeanticipatedtobecompletedinthesummerof2014. Inordertoproceedwithbiddingandcertifyingtheassessmentspriortoauctioningofthe lots,thefollowingprojectscheduleisproposed.AtthistimestaffisrequestingCouncil toauthorizepreparationoftheplansandspecificationswiththeintentofbiddingthe projectpriortotheimprovementandassessmenthearingsothatcostscanbeestablished. CouncilAcceptsFeasibilityReport/AuthorizesPlansandSpecifications..March10,2014 CouncilApprovesPlansandSpecifications/AuthorizesAdforBids..........March24,2014 CouncilOrdersPublicImprovements/CallsforImprovementandAssessment Hearings.......................................................................................................March24,2014 ReceiveBids...................................................................................................April7,2014 CouncilConductsImprovementHearing/OrdersProject..............................April28,2014 CouncilConductsAssessmentHearing/AdoptsAssessmentRoll.................April28,2014 CouncilAwardsContract..............................................................................April28,2014 ClerkCertifiesAssessmentstoCounty............................................................May1,2014 BeginConstruction.................................................................................Juneorafter,2014 ConstructionComplete...................................................................Augustorbefore,2014 A1.BudgetImpact:Thepreliminarycostestimateforconstructingimprovementsis approximately$226,780,whichincludesconstructioncosts,10%contingencyand 20%indirectcosts.Thisisanunbudgetedimprovementproject.Thisestimate resultsinapproximately$4,825innewspecialassessmentstoeachundeveloped lot. StaffrecommendsusingtheCapitalProjectFundtofundtheprojectupfront, withthatsourcebeingpaidbackvialotsalerevenue. A2.StaffWorkloadImpact:WSBandin-houseengineeringstaffwillpreparethe plansandspecifications.WSBestimatesafeeofapproximately$5,000toprepare theplansandspecifications,whichwillultimatelybeincorporatedintothetotal projectcostsandfinalassessmentamount. CityCouncilAgenda:3/10/14 3 B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2014-028acceptingthefeasibilityreportand authorizingpreparationofplansandspecifications forcompletingpublic improvementsforHillside3rd and4th Additionsatacostofapproximately$5,000. 2.MotiontodenyadoptionofResolution#2014-028atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.Itiscriticaltothebuild-outofthese lotsandthecompletionoftheHillsideFarmdevelopmentthatthepublicimprovements becompletedfortheseparcels.TheCityAttorneyhasrecommendedcompletionofthe improvementswhilethereisoneownertoassessandtheabilitytocompletetheproject priortodemandforbuild-out. D.SUPPORTINGDATA: Resolution#2014-028 FeasibilityReport CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2014-028 ACCEPTINGFEASIBILITYREPORTANDAUTHORIZINGPREPARATIONOF PLANSANDSPECIFICATIONSFORHILLSIDEFARMS3RD &4TH ADDITIONS PUBLICIMPROVEMENTS CITYPROJECTNO.12C008 WHEREAS,pursuanttoaresolutionoftheCounciladoptedFebruary10,2014,afeasibility reporthasbeenpreparedbythecity’sConsultingEngineerwithreferencetoproposedpublic improvementsforHillside3rd and4th Additions,includingthefinalliftofpavementonthe development’sinternalstreets,sidewalkconstructionalongDeerStreetandBisonAvenue, utilityadjustments,clustermailboxplacement,trailconstructionalongFenningAvenueadjacent tothedevelopment,internaltrailextensionnorthofDeerStreetontheeastsideofthe development,installationofconservationeasementposts,siltfenceremoval,cleanup,andother associatedappurtenantwork;and, WHEREAS,thefeasibilityreportwasreceivedbytheCityCouncilonMarch10,2014;and, WHEREAS,thereportprovidesinformationregardingwhethertheproposedprojectis necessary,cost-effectiveandfeasible; NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF MONTICELLO,MINNESOTA: 1.TheCouncilacceptstheFeasibilityReportaspresentedbytheCity’sconsulting engineer,WSBandAssociates. 2.TheCouncilauthorizespreparationofthefinalplansandspecificationsfortheproposed improvementsforsaidstreetsinaccordancewiththefeasibilityreportandtheassessment ofabuttingpropertiesforalloraportionofthecostoftheimprovementspursuantto MinnesotaStatutes,Chapter429atanestimatedtotalcostoftheimprovementsof $226,780. ADOPTEDBY theMonticelloCityCouncilthis10th dayofMarch,2014. CITYOFMONTICELLO __________________________________ ClintHerbst,Mayor ATTEST: ________________________________________ JeffO’Neill,CityAdministrator City of Monticello 505 Walnut Street, Monticello, MN 55362 March 10, 2014 Hillside Farm 3rd and 4th Additions Improvements City of Monticello Wright County, MN City Project No. 12C008 WSB Project No. 01494-870 FEASIBILITY REPORT HILLSIDE FARM 3RD AND 4TH ADDITIONS IMPROVEMENTS CITY OF MONTICELLO PROJECT NO. 12C008 March 10, 2014 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763-541-4800 763-541-1700 (Fax) March 10, 2014 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Dear Mayor and City Council Members: Transmitted herewith is a Feasibility Report for the proposed Hillside Farm 3rd and 4th Additions Improvements Project. This report addresses the completion of required public improvements for the Hillside Farm 3rd and 4th Additions. These improvements were originally intended to be completed by the project developer, Trison Development, however, the developer has allowed the undeveloped lots to go tax forfeit and the letters of credit for the development are no longer valid for draw to complete the improvements. I would be happy to discuss this report with you at your convenience. Please feel free to call me at 763-271-3236 should you have any questions. Sincerely, WSB & Associates, Inc. Shibani Bisson, PE City Engineer Enclosure C: Jeff O’Neill, City Administrator, City of Monticello Wayne Oberg, Finance Director, City of Monticello Tom Bose, Engineering Technician, City of Monticello Jeremy Koenen, WSB & Associates, Inc. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Jeremy A. Koenen, PE Date: March 10, 2014 License No. 47995 Quality Control Review Completed By: Shibani K. Bisson, PE Date: March 10, 2014 Lic. No. 41860 TABLE OF CONTENTS Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ...................................................................................................... 1 2. INTRODUCTION .................................................................................................................... 2 2.1 Authorization..................................................................................................................... 2 2.2 Scope ................................................................................................................................. 2 2.3 History ............................................................................................................................... 2 3. EXISTING CONDITIONS ...................................................................................................... 3 3.1 Surface Conditions ............................................................................................................ 3 3.2 Utility Conditions .............................................................................................................. 3 4. PROPOSED IMPROVEMENTS ............................................................................................ 4 4.1 Surface Improvements ...................................................................................................... 4 4.2 Utility Improvements ........................................................................................................ 4 4.3 Permits/Easements ............................................................................................................ 4 5. FINANCING ............................................................................................................................. 5 5.1 Opinion of Cost ................................................................................................................. 5 5.2 Funding ............................................................................................................................. 5 5.2.1 Existing Assessments ............................................................................................ 5 5.2.2 Proposed Assessments .......................................................................................... 5 5.2.3 City Funds ............................................................................................................. 6 6. PROJECT SCHEDULE ........................................................................................................... 7 7. CONCLUSIONS AND RECOMMENDATIONS.................................................................. 8 APPENDIX A Figure 1: Project Location Map Figure 2: Project Improvement Map APPENDIX B Opinion of Probable Cost APPENDIX C Preliminary Assessment Roll Preliminary Assessment Map Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 1 1. EXECUTIVE SUMMARY City Project No. 12C008 consists of the completion of required public improvements for Hillside Farm 3rd and 4th Additions. These required improvements were initially intended to be completed under a developer agreement with Trison Development, however the developer has defaulted on the properties and the 47 vacant lots are currently in tax forfeiture and in the State of Minnesota’s name. The Wright County Auditor’s Office has indicated that it intends to auction the properties in the late spring or early summer of 2014. The remaining public improvements include: the final lift of pavement on the development’s internal streets, sidewalk construction along Deer Street and Bison Avenue, utility adjustments, cluster mailbox placement, trail construction along Fenning Avenue adjacent to the development, internal trail extension north of Deer Street for future extension to the undeveloped property to the north, installation of conservation easement posts, silt fence removal, cleanup, and other associated appurtenant work. The total estimated project cost for completing the work defined herein is $226,780. These costs include a 10% contingency and 20% indirect costs. The project is proposed to be funded through special assessments to 47 vacant lots which benefitting from the improvements. Proposed assessments are estimated at $4,825.11 for each lot, and are proposed to be certified at the County prior to the auctioning of the lots in the spring or summer of 2014. Construction would occur after the assessments are certified and is anticipated to be completed in the summer of 2014. It is the recommendation of City staff that the Hillside Farm 3rd and 4th Additions Improvement Project (City Project No. 12C008) be constructed in order to levy assessments to the benefitting vacant lots prior to the lots being auctioned by the county. This project is feasible, necessary, and cost-effective from an engineering standpoint. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 2 2. INTRODUCTION 2.1 Authorization The preparation of this report was authorized by the City Council on February 10, 2014 to address the completion of required public improvements for Hillside Farm 3rd and 4th Additions. This project was designated as City Project No. 12C008. 2.2 Scope This Feasibility Report will address the location and scope of proposed improvements, estimated costs, available funding sources, a preliminary project schedule, and a determination as to the necessity, feasibility, and cost-effectiveness of the project. Improvements included in this report include required public improvements to Hillside Farm 3rd Addition and Hillside Farm 4th Addition including the following roadways: • Bison Avenue • Bison Court • Deer Street • Deer Circle A map of the project area can be found in Figure 1 in Appendix A of this report. 2.3 History The City had previously approved a developer’s agreement with Trison Development to complete public improvements associated with the Hillside 3rd Addition and Hillside 4th Addition. All public improvements within the proposed developments were to be completed by the developer. The developer has since allowed the lots to go tax forfeit and the letters of credit for the development are no longer valid for draw to complete the improvements. The City has filed an Affidavit of Default against the Hillside 3rd and 4th Additions as related to these improvements, putting the developer and any future purchaser of lots on notice that the developer had not met the required terms of the development agreement. This default, and the incomplete nature of the development, renders the lots in the two additions unbuildable until such time as the required improvements are completed. The 47 vacant lots in Hillside 3rd and 4th Additions are in tax forfeiture and are now in the State of Minnesota’s name. Wright County administers the management and sale of these properties on behalf of the State, and the Auditor’s Office has indicated that it intends to auction the properties in late spring or early summer of 2014. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 3 3. EXISTING CONDITIONS 3.1 Surface Conditions The existing roadways in the project area include: Bison Avenue, Bison Court, Deer Street, and Deer Circle. These roadways were initially constructed under the developer’s agreement. Work completed to-date includes curb and gutter and paving of the base course of the streets. The aggregate base for the proposed trail along Fenning Avenue, from 86th Street to the north property line of the development, has also been placed and roughly graded. The boulevards have not been graded to accommodate proposed concrete sidewalks along Bison Avenue and Deer Street. Grading and paving of the proposed bituminous trail extension north of Deer Street has not been completed. Site grading has nearly been completed in accordance with the approved final grading plan. There is an existing steep slope (approximate 2:1 slope) that was excavated along five lots north of Deer Street (Lots 1-5, Block 1 Hillside Farm 3rd Addition) in the northeastern corner of the development for purposes of constructing a 10-foot high retaining wall per the development agreement. The wall was not constructed with the development and it is not being proposed with the public improvements completed by the City. When the lots develop, retaining walls will be constructed for each lot individually, by the builder or developer. It may be possible that the rear yards could be graded to construct a smaller wall. If a developer purchases all of these lots, another option is for the developer to construct one wall for all of these lots prior to building construction. In the end, this will accommodate the same development objective had the wall already been constructed, namely protecting the existing tree line along the north boundary and providing a minimum 30-foot useable rear yard area. 3.2 Utility Conditions Public utilities including sanitary sewer, watermain, and storm sewer have been installed in accordance with the developer’s agreement and have been tested and approved. All structures in the roadway section have been installed to the top of the base course of pavement, but have not been adjusted to final grades. The storm sewer system will also require a final cleaning following erosion control devise removal and final turf establishment. Private utilities have been installed in the project area and are currently serving the existing single developed lot. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 4 4. PROPOSED IMPROVEMENTS 4.1 Surface Improvements Surface improvements include required public improvements not completed from the defaulted developer’s agreement. These remaining surface public improvements include: • Paving the final lift of bituminous pavement on internal streets • Sidewalk and pedestrian ramp construction along Deer Street and Bison Avenue • Bituminous trail construction along Fenning Avenue adjacent to the development • Internal trail extension north of Deer Street for future extension to the undeveloped property to the north • Installation of cluster mailboxes and conservation easement posts • Silt fence removal and site cleanup • Other associated appurtenant work A map of the proposed surface improvements can be found in Appendix A of this report. 4.2 Utility Improvements Utility improvements include the required utility improvements not completed from the defaulted developer’s agreement. These remaining public improvements include: • Adjustment of existing structure castings to final roadway grade • Adjustment of hydrants to final surface grade • Final cleaning of storm sewer facilities A map of the proposed utility improvements can be found in Appendix A of this report. 4.3 Permits/Easements No permits are anticipated for the remaining proposed public improvements. The internal trail extension north of Deer Street, in the northeastern corner of the development, will require the dedication of a trail easement prior to development of the lot. City staff intends to work with the State to have this easement dedicated prior to the lot being sold by auction and will submit a request to the County put a hold on the lot for 6 months so that it will not be a part of the auction. The County attorney has indicated that he will oblige by this request. All other public improvements will occur within existing platted City right-of-way. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 5 5. FINANCING 5.1 Opinion of Cost A detailed opinion of probable cost for the proposed improvements can be found in Appendix B of this report. This opinion of probable cost incorporates anticipated 2014 construction costs and includes a 10% construction contingency and 20% indirect costs. The indirect costs include legal, engineering, administrative, and financing items. The total project cost is estimated at $226,780. 5.2 Funding This is an unbudgeted improvement project, the costs of which are proposed to be assessed to the undeveloped lots. The anticipated project cost is $226,780, which results in approximately $4,825.11 in new special assessments to each undeveloped lot. The Capital Project Fund is proposed to fund the project up front, with that source being paid back via lot sale revenue. 5.2.1 Existing Assessments There are currently 47 vacant lots in Hillside 3rd and 4th Additions that are in tax forfeiture and are now in the State of Minnesota’s name, and thus all assessments previously levied have been lifted. At the present time the 30 undeveloped lots in Hillside Farm 3rd Addition have existing unpaid special assessments of $8,961 each, and the 17 lots in Hillside Farm 4th Addition have unpaid special assessments of $12,072.26 each. Unpaid assessments are primarily for trunk area charges and park dedication. The County has indicated that the auction value of the lots will include these existing special assessment values these shall be paid first out of any revenue from the tax forfeit sale. As such, the City will work with the County Tax Forfeit Committee to set the lot value high enough to recover as much of the previous special assessments as possible, in addition to all newly certified special assessments. The City intends to notify the County that it will recertify any existing unpaid special assessments after auction sale, if the value at auction is not enough to cover the past special assessments. 5.2.2 Proposed Assessments The entirety of the project costs are proposed to be recovered through assessments levied against benefitting properties in the project area. These assessments are in addition to the existing assessments which were previously certified and then subsequently lifted in conjunction with the tax forfeiture of the properties. Proposed assessments are $4,825.11 for each undeveloped lot as noted in the table below. It is the City’s intent to certify these assessments prior to the auctioning of the properties scheduled in the spring or summer of 2014. A preliminary assessment roll and map has been included in Appendix C of this report. TYPICAL ASSESSMENT RATE NO. OF LOTS TOTAL Residential Assessment $4,825.11/Lot 47 $226,780 Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 6 As previously noted, it is proposed to certify the assessments to the County for the proposed improvements prior to construction taking place in order to have the assessments certified prior to the auctioning of the lots this spring or summer. In this case, estimated costs and not actual costs of the improvements will be included in the assessment amount to be certified. Typically assessments are certified after construction is substantially complete and final project costs are identified. In this case, we will receive bids prior to certifying the assessments, so that the assessments certified will be in line with what we anticipate the construction costs to be based on the bid price. This project is not complex and we would not anticipate the project costs to be above the assessment amount certified. If the final project costs are below the certified assessment amount, a new assessment hearing can be held adjusting the assessment amount to a lower amount for the benefitting properties. 5.2.3 City Funds City Capital Project Funds are proposed to fund the project up front, with that source being paid back via lot sale revenue upon the final sale of the lots. Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 7 6. PROJECT SCHEDULE The proposed schedule is as follows: Council Orders Feasibility Report ................................................................. February 10, 2014 Council Accepts Feasibility Report/Authorizes Plans and Specifications ........ March 10, 2014 Council Approves Plans and Specifications/Authorizes Ad for Bids ................ March 24, 2014 Council Orders Public Improvements/Orders Assessment Hearing .................. March 24, 2014 Receive Bids ......................................................................................................... April 7, 2014 Conduct Improvement Hearing/Order Project and Assessment Hearing ............ April 28, 2014 Conduct Assessment Hearing .............................................................................. April 28, 2014 Award Contract ................................................................................................... April 28, 2014 Certify Assessments to County .............................................................................. May 1, 2014 Begin Construction .......................................................................................June or after, 2014 Construction Complete ......................................................................... August of before, 2014 Feasibility Report Hillside Farm 3rd and 4th Additions Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 Page 8 7. CONCLUSIONS AND RECOMMENDATIONS City Project No. 12C008 consists of the completion of required public improvements for Hillside Farm 3rd and 4th Additions. These required improvements were initially intended to be completed under a developer agreement with Trison Development, however the developer has defaulted on the properties and the 47 vacant lots are currently in tax forfeiture and in the State of Minnesota’s name. Remaining public improvements include: • Paving the final lift of bituminous pavement on internal streets • Sidewalk and pedestrian ramp construction along Deer Street and Bison Avenue • Bituminous trail construction along Fenning Avenue adjacent to the development • Internal trail extension north of Deer Street for future extension to the undeveloped property to the north • Installation of cluster mailboxes and conservation easement posts • Adjustment of existing structure castings to final roadway grade • Adjustment of hydrants to final surface grade • Final cleaning of storm sewer facilities • Silt fence removal and site cleanup • Other associated appurtenant work The total estimated project cost for completing the work defined herein is $226,780. These costs include a 10% contingency and 20% indirect costs. Proposed funding for the project is provided through special assessments to benefitting properties in the project area. These funds are to be recovered through the sale of the properties. It is the recommendation of City staff that City Project No. 12C008 is feasible, necessary, and cost-effective from an engineering standpoint. Feasibility Report Hillside Farm 3rd and 4th Addition Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 APPENDIX A Figure 1: Project Location Map Figure 2: Project Improvement Map ± 20 1 4 S t r e e t a n d U t i l i t y I m p r o v e m e n t P r o j e c t Fi g u r e 2 : P r o j e c t I m p r o v e m e n t M a p Feasibility Report Hillside Farm 3rd and 4th Addition Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 APPENDIX B Opinion of Probable Cost WSB Project:Hillside Farms 3rd and 4th Additions Improvements Design By:TB Project Location:City of Monticello Checked By:SB City Project No.:12C008 WSB Project No:01494-870 Date:3/10/2014 Item No. MN/DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost 1 2021.501 MOBILIZATION LUMP SUM 1 $5,000.00 $5,000.00 2 2104.501 MILL BIT EDGE Sq Yd 90 $30.00 $2,700.00 3 2104.505 REMOVE TYPE D4 MOD CURB LF 160 $4.00 $640.00 4 2104.505 TYPE D412 MOD CURB LF 160 $15.00 $2,400.00 5 2104.505 REMOVE CONCRETESIDEWALK SQ FT 65 $3.00 $195.00 6 2104.505 6" CONCRETE SIDEWALK 5' WIDE (WITH 1' SAND SECTION)SQ FT 9,390 $7.00 $65,730.00 7 2104.509 PEDESTRIAN RAMP EACH 4 $360.00 $1,440.00 8 2104.511 TRUNCATED DOMES SQ FT 46 $40.00 $1,840.00 9 2104.513 REPLACE TOP SECTION OF GATE VALVE BOX EACH 1 $250.00 $250.00 10 2104.601 ADJUST GATE VALVE BOX EACH 5 $225.00 $1,125.00 11 2105.507 ADJUST MANHOLE (SANITARY)EACH 13 $300.00 $3,900.00 12 2105.507 ADJUST MANHOLE (STORM)EACH 7 $300.00 $2,100.00 13 2112.501 INTERNAL CHIMNEY SEALS (SANITARY)EACH 14 $250.00 $3,500.00 14 2123.610 CLEAN ALL CBS AND STORM MHS OF ROCKS AND DEBRIS LUMP SUM 1 $1,000.00 $1,000.00 15 2130.501 REMOVE WEEDS BETWEEN EXISTING MAT AND CURB LUMP SUM 1 $1,500.00 $1,500.00 16 2211.501 BITUMINOUS MATERIAL FOR TACK GAL 460 $3.50 $1,610.00 17 2232.501 TYPE SP 9.5 WEARING COURSE (2,B) 1.5"TON 760 $70.00 $53,200.00 18 2350.501 10' WIDE 3" THICK (CLEAN OFF AND FRESHEN UP CL 5 ALONG FENNING)SQ FT 7,810 $2.10 $16,401.00 19 2360.501 AGGREGATE BASE CLASS 5 FOR EAST TRAIL SECTION TON 35 $20.00 $700.00 20 2360.502 INSTALL MAIL BOX SUPPORT CLUSTER (4 EA.-3 BOX & 9 EA. 4 BOX)EACH 13 $90.00 $1,170.00 21 2360.503 MAIL BOX (8" WIDE)EACH 48 $50.00 $2,400.00 22 2357.502 REMOVE SILT FENCE (MISC. LOCATIONS APPROX. 2400')LUMP SUM 1 $2,400.00 $2,400.00 23 2504.602 INSTALL CONSERVATION EASEMENT SIGNS AND POSTS EACH 8 $75.00 $600.00 Subtotal Schedule A - Required Improvements =$171,800.00 + 10% Contingency Cost $17,180.00 Subtotal $188,980.00 +20% Indirect Cost $37,800.00 Total Schedule A - Required Improvements = $226,780.00 $226,780.00TOTAL 2014 STREET IMPROVEMENT PROJECT COSTS = Opinion of Probable Construction Cost A. REQUIRED IMPROVEMENTS Feasibility Report Hillside Farm 3rd and 4th Addition Improvements City of Monticello Project No. 12C008 WSB Project No. 01494-870 APPENDIX C Preliminary Assessment Roll Preliminary Assessment Map Project: Hillside Farm 3rd and 4th Additions ImprovementsProposed Project Cost: Project Location:City of Monticello, MN Proposed Vacant Unit Assessment: $4,825.11 City Project No:12C008 WSB Project No:01494-870 1155201001070STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138739 BISON AVE1$4,825.11 2155201001060STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138725 BISON AVE1$4,825.11 3155201001050STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138707 BISON AVE1$4,825.11 4155201001040STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138689 BISON AVE1$4,825.11 5155201001030STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138683 BISON AVE1$4,825.11 6155201001020STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138657 BISON AVE1$4,825.11 7155201001010STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138637 BISON AVE1$4,825.11 8155201002100STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 9155201002090STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135835 BISON CIR1$4,825.11 10155201002080STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135841 BISON CIR1$4,825.11 11155201002070STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135836 BISON CIR1$4,825.11 12155201002060STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135824 BISON CIR1$4,825.11 13155201002050STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 14155201002040STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138674 BISON AVE1$4,825.11 15155201002030STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138658 BISON AVE1$4,825.11 16155201002020STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553138644 BISON AVE1$4,825.11 17155201002010STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135787 BADGER AVE1$4,825.11 18155199001010STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135991 DEER ST1$4,825.11 19155199001020STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135975 DEER ST1$4,825.11 20155199001030STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135954 DEER ST1$4,825.11 21155199001040STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135943 DEER ST1$4,825.11 22155199001050STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135929 DEER ST1$4,825.11 23155199001060STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135917 DEER ST1$4,825.11 24155199001070STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135905 DEER ST1$4,825.11 25155199001080STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135893 DEER ST1$4,825.11 26155199001090STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135885 DEER ST1$4,825.11 27155199001100STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135881 DEER ST1$4,825.11 28155199001110STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135875 DEER ST1$4,825.11 29155199001120STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135869 DEER ST1$4,825.11 30155199001130STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135863 DEER ST1$4,825.11 31155199001140STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135857 DEER ST1$4,825.11 32155199001150STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135851 DEER ST1$4,825.11 33155199001160STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 34155199002010STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 35155199002020STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135934 DEER ST1$4,825.11 36155199002030STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135912 DEER ST1$4,825.11 37155199002040STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135886 DEER ST1$4,825.11 38155199002050STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135882 DEER ST1$4,825.11 39155199002060STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135876 DEER ST1$4,825.11 40155199002070STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 41155199002080STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135909 DEER CIR1$4,825.11 42155199002100STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135908 DEER ST1$4,825.11 43155199002110STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135898 DEER CIR1$4,825.11 44155199002120STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 45155199002130STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135854 DEER ST1$4,825.11 46155199002140STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 553135846 DEER ST1$4,825.11 47155199002150STATE OF MN TAX FORFEITURE (WRIGHT COUNTY AUDITOR)10 2ND ST NW ROOM 230BUFFALO, MN 55313 1$4,825.11 PROPOSED ASSESSMENT Preliminary Assessment Roll $226,780.00 MAP ID PIDFEE OWNERFEE OWNER ADDRESSCITY/STATE/ZIP PROPERTY ADDRESS UNITS 98 10 1 42 7 17 2 3 4 14 11 23 5 6 24 41 15 33 43 38 13 18 16 22 47 25 12 44 37 40 32 46 36 21 31 34 26 29 27 30 28 20 19 35 45 39 DEER ST ELK AVE FENNING AVE NE BADGER ST BISON AVE BAKKEN ST 86TH ST NE DEER CIR BISON CIR Document Path: K:\01494-870\GIS\Maps\Assessment.mxd Date Saved: 2/21/2014 4:25:03 PM Hillside Farm 3rd and 4th Additions ImprovementsAssessed ParcelsCity of Monticello, MN 1 in = 200 ftFebruary 2014 ± Legend Street & Utility Improvement Project Area Assessed Parcels CityCouncilAgenda:03/10/14 1 5L.ConsiderationofapprovingarequestforConceptandDevelopmentStagePlanned UnitDevelopment(PUD)foraK-12EducationalInstitutioninanR-3Districtand CCDDistrict.Applicant:SRCSBuildingCompany/o/b/oSwanRiverMontessori School (NAC) A.REFERENCE&BACKGROUND: Property:Lot6&7,Block10,TownsiteofMonticello(503Maple Street) Lots8,9&10EXSWLY45FTTHOF,Block11(500 MapleStreet) TwoadjacentandinterrelatedPUDpropertiesare proposed,at503MapleStreet(PID155-010-010060)and 500MapleStreet(PID155-010-011080),between4th St. W.and5th St.W.inthedowntownMonticelloarea. PlanningCaseNumber:2014-012 Request(s):ConceptandDevelopmentStagePlannedUnit Development. DeadlineforDecision:April14th,2014 (60days) LandUseDesignation:DowntownLandUses&PlacestoLive ZoningDesignation:R-3,MediumDensityResidential(503MapleSt.) Thepurposeofthe“R-3”mediumdensityresidential districtistoprovideformediumdensityhousingin multiplefamilystructuresranginguptoandincluding twelve(12)unitsanddirectlyrelated,complementaryuses. CCD,CentralCommunityDistrict(500MapleSt.) Thepurposeofthe“CCD”,CentralCommunityDistrict,is toprovideforawidevarietyoflanduses,transportation options,andpublicactivitiesinthedowntownMonticello area,andparticularlytoimplementthegoals,objectives, andspecificdirectivesoftheComprehensivePlan,andin particular,theEmbracingDowntownMonticelloreportand itsDesignGuidelines. ProposedZoning:ThepurposeofthePUDzoningdistrictistoprovide greaterflexibilityinthedevelopmentofneighborhoodsand CityCouncilAgenda:03/10/14 2 non-residentialareasinordertomaximizepublicvalues andachievemorecreativedevelopmentoutcomeswhile remainingeconomicallyviableandmarketable. CurrentSiteUse:The500MapleSt.parceliscurrentlyoccupiedbytheSwan RiverMontessoriSchool,whichsharesparkingwiththe CityofMonticellototheeast.The503MapleSt.parcel currentlycontainsasinglefamilyhome,andisthesitefora newschoolbuildingassociatedwiththeexistingschool buildingat500MapleSt. SurroundingLandUses: North:RailroadROW East:(IncludedinPUD)CCD,MonticelloCommunityCenter South:R-3,MediumDensityResidentialDistrict West:R-3,MediumDensityResidentialDistrict ProjectDescription:TheapplicantisproposingtorezonetheCCDandR-3 Districtparcelslocatedat500MapleSt.and503MapleSt. toPlannedUnitDevelopmentDistrict.Inadditionthe applicantisrequestingCityapprovalofPUDplansfora newschoolbuildinglocatedat503MapleSt.,whichwill beassociatedwithanexistingMontessorischoolbuilding locatedat500MapleSt.,resultinginacampustype arrangementfortheeducationalinstitution.ThePUD designationisdesiredtofacilitateinteractionsand improvementsbetweenthetwoschoolsitesbyproviding flexibilitywithregardstoaccess,parkingsupply,building architecture,setbacks,andlandscaping. OrdinanceRequirements:WhenaproposalismadeforPlannedUnitDevelopment, theapplicantsarerequiredtogenerallydescribetheir project,includingadescriptionofproposeduses,buildings, siteimprovements,andotherelements.Thefirststepinthe PUDapprovalprocessistoconductacollaborative PlanningCommission/CityCouncilworkshopmeetingwith thedeveloperatwhichaPublicValuesStatementis developed.ThismeetingwasheldonDecember18,2014, fromwhichaPublicValuesStatementwaswrittenand forwardedtotheapplicantandpublicofficials.ThePublic ValuesStatementformstheparametersforconsiderationof developmentproposalsonthepropertyandfortheelements constitutingthenewPUDDistrictthatwillapplytothe subjectarea. CityCouncilAgenda:03/10/14 3 WiththeadoptionofthePublicValuesStatement,the applicantrequestsapprovalofpreliminaryPUDplansfor theproject,proceedingfromConceptStageto DevelopmentStageapprovals,often(asinthiscase) combiningthetwoplanreviews. ANALYSIS PUDREZONING TheCityCouncilwillnottakeactionontherezoningofthesitetoPUDuntilthe finalstagePUDapplicationissubmitted.Atthattime,boththeordinanceforPUD rezoningandthefinalstagePUDrequestswillbeconsideredforCouncildecision. However,astheanalysisoftheproposedprojectinrelationshiptothecity’s requirementsforPUDisrelevanttotheconceptanddevelopmentstage consideration,planningstaff’sanalysisisprovidedforreference.ThePlanning Commissionheldahearingontheconcept,developmentandrezoningrequestson March4th,2014. TheparcelswillbesubjecttotherequirementsofPUDapproval,includingthefollowing applicableexpectationsforadevelopmentseekingarezoningtoPUD: (a)Ensurehighqualityconstructionstandardsandtheuseofhighqualityconstruction materials; Comment:Thedesignofthenewschoolbuildingshouldreflectthematerialsanddesign oftheexistingMontessorischoolbuilding,withexteriorconstructionmaterialsvery similartothatoftheexistingbuilding.Thenewschoolbuildingwillintegratefiber reinforcedcementlapsiding,amanufacturedstonebasewithwatertable,andasteel roofingpanelthatwillresembletraditionalshinglesbuthaveanextendedlife. (d)Promoteaesthetically-pleasingdesignwithintheneighborhoodandappearsattractive andinvitingfromsurroundingparcels; Comment:Thenewschoolbuildingissimilarindesignandfinishtotheexistingschool building,sowillmaintainanaestheticappearancealreadyfamiliartotheneighborhood. Inaddition,theapplicantswishtoinstallvegetativescreeningintheformofshrubs aroundtheperimeterofthePUDsite,tohelpfilterviewsbetweenresidentialusesand theschool,andwillimplementattractive,nativegroundcoverplantingsconsistingofa combinationofgrassesandflowerstofurtherbeautifythesite. Thoughlooselybasedonthearchitectureoftheexistingschoolbuilding,theproposed schoolbuildingissimplerindesign.Theroofhasalowpitch(4/12),whichin combinationwithflatwindowsandminimalroofvariationresultsinamutedbuilding appearance.Theroofontheexistingschoolbuildinghasmoredramaticroof architectureandglasspresentationtothestreetwhichaddscharactertothebuilding. CityCouncilAgenda:03/10/14 4 Theadditionofdormersordecorativefeatures(e.g.skylight,etc.)totheroofofthenew schoolbuildingwouldaddinteresttotheupperportionofthebuilding.Specifically, matchingthecupoladesignoftheexistingbuildingwouldtiethetwostructurestogether architecturally. (e)Incorporateextensivelandscapinginexcessofwhatisrequiredbycode; Comment:Thisrequirementisgenerallymet.Seelandscapingdiscussionbelow. (f)Providehigh-qualitypark,openspace,andtrailopportunitiesthatexceedthe expectationsestablishedintheComprehensivePlan; Comment:Theschoolwillprovideanoutdoorclassroomexperience,including constructingagazebosheltertobeintegratedwithsitelandscaping.Theparkshelter willbedesignedwithfinishmaterialsconformingtotheprincipalschoolbuilding. AspartofthePublicValuesStatement,theCityindicatedthattheapplicantshouldmake anefforttodesignthenorthpartofthePUDcognizantofthefactthattrailfacilitiesmay beimplementedalongtherailright-of-wayinthefuture.Theschoolshouldconsider howthePUDdesignmightcatertobicycleorpedestrianaccessfromatrailtothenorth, andgiventheaccessibilityofbicyclestothesite,howbicycleparkingfacilitiescanbe provided. (g)Provideaconvenientandefficientmulti-modaltransportationsystemtoservicethe dailyneedsofresidentsatpeakandnon-peakuselevels,withhighconnectivitytothe largercommunity. Comment:ThesitecanalreadybeaccessedbyexistingCitysidewalks.Thesidewalks willbeimpactedwithimplementationofabump-inatthefrontoftheproposedschool building.Theapplicantintendstorestoreimpactedwalkspostconstruction.Sidewalks alongthePUDsiteconnectnorthandsouthalongMapleStreet,andwestalong6th St., butdonotconnecteastalong5th or6th St.Theseadditionalsidewalkconnectionsarenot indicatedintheCity’sTransportationorPark&TrailPlan.Inaddition,asdescribed above,PUDapprovalmaybeanopportunitytorequestthattheschooladdressbicycle accessandfacilitiesforteachersandchildren.Thesiteisnototherwiseaccessedby publictransportation. (h)Promotedevelopmentthatisdesignedtoreduceinitialinfrastructurecostsandlong- termmaintenanceandoperationalcosts; Comment:NonewinfrastructurecostswillbeincurredbytheCity.Inaddition,the applicantshavechosenbuildingmaterialsfordurability,andareproposinglandscaping thatwhenestablishedmayrequirelessmaintenancethentypicallawn. (i)Whereapplicable,maximizetheuseofecologically-basedapproachestostormwater management,restoreorenhanceon-siteecologicalsystems,andprotectoff-site CityCouncilAgenda:03/10/14 5 ecologicalsystemsincludingtheapplicationofLowImpactDevelopment(LID) practices; Comment:Theapplicantswillinstallnativeplantsmixesthroughoutthesite.Native plantshavedeeprootsystemsthataidintheinfiltrationandfiltrationofstormwater runoff.Proposednativeplantingswillalsoprovidehabitattobirds,insectsandsmall mammals,whileservingasaneducationaltoolforschoolchildren.Additionaldetailwill benecessaryforapprovalofstormwatermanagementproposalsbyCityEngineering staff. PUDREVIEW Setbacks.ThenewschoolbuildingwillbelocatedonaparcelcurrentlyzonedR-3 District,whichcanserveasastartingpointforconsideringbuildingsetbacksonthe parcel.However,aPUDdesignationprovidessomeflexibilityintheinterpretationof Ordinancestandardsfortheexistingzoningdistrict,withtheunderstandingthatdeviation fromanystandardswillprovideadditionalbenefitstothesiteandneighborhood, includingimprovementsinlandscaping,architecture,anduseofthesite. ThefollowingisananalysisofrequiredsetbacksintheR-3Districtandproposed setbacksforthePUD: RequiredProposed Frontyard:30feetZero(0)feet Sideyard(interior):40feet*60feet RailroadROW:25feet15feet Rearyard:60feet*57feet *ThesideinteriorandrearsetbacksaredoublethatoftheR-3Districtbecausezoning coderequiresschoolbuildingsinanydistricttobesetbackfromadjoiningresidential districtsadistancenolessthandoubletheadjoiningresidentialsetback.Astheschool siteabutsR-3Districtparcelstothesouthandwest,theincreasedsetbackisbasedoffof R-3districtrequirements. Theapplicantsareproposingareducedrailroadsetbackofonly15feet,whichwould allowschoolentrancesoneithersideofMapleSt.tobemorecloselyorientedtoeach other,inadditiontoprovidinganenhancedschoolyardsouthoftheschoolbuilding.If theschoolbuildingispermittedthisflexibility,increasedlandscapebufferingshouldbe requiredtomitigatenoiselevelsfromtherailroadandreducetheriskofschoolchildren accessingtherailroad. TheapplicantshaveproposedadenselineofIsantidogwoodalongtherailroadright-of- way.Thisisanattractivenativecultivarreaching6feetinheight.Whilethisspecies mayenhancetheproposedbuffer,itshouldbecoupledwithadditionalshrubsorsmall treestocreateamoreopaquescreenbetweentheschoolyardandtherailroad. CityCouncilAgenda:03/10/14 6 Recommendedspeciesincludeviburnums,ninebarks,Americanelder,tallAmerican arborvitaevarieties(orotherevergreensadaptedtotheregion),etc. Inaddition,theapplicantsarerequestingazerolotlinefrontsetback.Thereducedfront setbackwillallowforacoveredwalkextendingfromtheentryofthenewschool structuretothepublicwalkalongMapleSt.Thewalkwayisintendedtoprovide protectionfromtheweatherandwillenhancevisualcontinuitybetweenthetwoschool buildings.AzerolotlinesetbackisallowedintheCCD,whichtheexistingschool buildingislocatedwithin.Theapplicantsfeelthenewschoolbuildingcouldlikewise benefitfromreducedsetbacksandarerequestingaPUDtobeabletocoordinatesite designwiththeadjacentschoolbuildingandotherwiseimprovetheuseandappearance ofthesite. Off-StreetParking.Theproposedbuildingisnotintendedtocreateanincreasein enrollment,butratherwillprovideimprovedschoolspacesforexistingenrollees.As therewillbenoincreaseindensityonthesite,thedeveloperisnotproposingadditional parkingordrives,butwouldliketouseexistingsharedparkinglocatedbetweenthe Montessorischoolat500MapleSt.andtheCityofMonticellobuildingstotheeast. Theapplicantisproposingtrafficdesignintendedtopreventtrafficcongestiononthe publicrightofwayandincreasetrafficcontrolforpedestriansafety.Methodsfordoing soincludetheimplementationofcrosswalksforpedestrianmovementacrossMapleSt. andbump-insonthestreetfortemporaryparkingordeliveriesapartfromtheflowof traffic. Theproposedbump-inswillbe10ft.wideandwillbeorientedacrossthestreetfroma bump-inusedfordropoffinfrontoftheexistingschoolbuilding.Thecrosswalkwillbe 8footwideandissituatedbetweenbuildingentrancesforeitherschoolbuilding.In addition,theapplicantwillinstallcrosswalksignsandadvancedcrosswalksigns(a distancefromtheactualcrosswalk)toalerttraffictopedestrianmovement.The applicantsindicatedthatlightingorcallcontrolscouldalsobeconsideredbutaren’t currentlyproposed.Theapplicantsuggestedthattheseadditionaltrafficcontrolsmaynot benecessaryastrafficalongMapleSt.isnotanticipatedtoincreasewiththeconstruction ofthenewschool,andstudentmovementacrossMapleSt.willbescheduledand monitored.Staffissuggestingthattheapplicantswillbemaderesponsibleforongoing maintenanceofthepedestriansafetyimprovements. Landscaping.ThePUDsiteisrequiredtoprovideaperimeterlandscapebufferto separateitfromresidentialusestothesouthandwest,andtherailroadright-of-waytothe north.TheOrdinancewouldrequireabasicbufferbetweenresidentialusesandamore opaquebuffertoheavierlandusessuchastherailroad.Inaddition,Ordinancerequires minimumsitelandscapingexclusiveofrequiredperimetersbuffers.Institutionalland usesarerequiredtoprovide14.0ACI(aggregatecaliperinches)ofcanopytrees (includingatleast2evergreentrees)peracreandatleast1shrubpereach10feetof buildingperimeter. CityCouncilAgenda:03/10/14 7 The503MapleSt.parcelis.5acresandtheproposedschoolbuildingisapproximately 256feetinperimeter,whichwouldrequire7ACIofcanopytreesand26shrubs.The requestedPUDdesignationprovidessomeflexibilityinthisregards,butwiththe expectationthatproposedbuffersandlandscapingwillprovideadditionalbenefittothe siteandneighborhood,orotherwisegoaboveandbeyondbaselandscapingrequirements fortheexistingdistricts.Proposedlandscapingaccomplishesthistask,butmaybe improved. Theapplicantsintendtoremovetreesonthesitethatconflictwithbuildingplacementor roadimprovements,butwillotherwisemaintainhealthyexistingtreesonsitewhichfar exceedrequiredACIforthelanduse. Insteadofprovidingtherequiredshrubs,theapplicantswishtoimplementlargeswaths ofnativeprairieandwoodlandplantings,intheformofgrassesandwildflowers.The intentionistoprovidewildlifehabitat,improvestormwaterinfiltration,beautifythesite, andprovideaneducationalexperience.Theuseofnative,droughttolerantvegetationis encouragedbytheCitytoreducedependencyuponirrigation. Whileminimalshrubandtreeplantingswillbenefitsunnynativeseedmixesintendedfor thesouthandwestportionsofthesite,theapplicantsshouldconsiderimplementing additionalareasofshrubsorsmalltreesinassociationwithwoodland/shadetolerantseed mixesalongnorthandeastportionsofthesite.Shrubplantingsinterspersedwithshady seedmixesalongthefrontoftheschoolwillprovideadditionalvisualinterestaroundthe foundationofthebuildinginwintermonthsandwillimproveshadeandsoilconditions fortheproposedseedmixes.Therearenumerouslowmaintenancenativeornon-native cultivarsthatcanservethesefunctions(e.g.compactviburnumspecies,ninebarks,dwarf bushhoneysuckles,chokeberries,whitecedars,serviceberriesorothersmallfruiting trees,fragrantsumac,etc.). Theapplicantsareproposingacontinuousdogwoodshrubbufferalongthesouth,west, andnorthlotlinesinexcessofwhattheCitywouldhaverequired.Thedeciduous specieschosenisattractivebutwillprovideminimalscreeninginwintermonthsasthe solespeciesappliedtothesite.Itisrecommendedthattheapplicantsmaintainextentsof theproposeddogwoodspecies,butinterspersethemwithothershrubs.Severalofthe specieslistedabovewouldworkinthissituationaswell. ThePUDsiteanddemolitionplandoesnotindicatetreeprotectionareasfortreesthat willbepreservedduringconstruction.Theapplicantshalladheretotreeprotections standardsprovidedinChapter4Section4.2oftheZoningOrdinance,including protectingtheareawithinthedriplineofanytreefromsoilcompactionduring development,erectingsturdytreeprotectionfencingnocloserthanonelinearfoottothe tree’sdripline,andprovidingthebarriersnecessarytoprotectinstalledshrubor perennialvegetationfromdamageduringandafterconstruction.TheCommunity DevelopmentDepartmentshallconsidertheexistingsiteconditionsindeterminingthe exactlocationfortreeprotectionfencing.Areaslocatedinsideoftreeprotectionfencing areconsidered“treesaveareas.” CityCouncilAgenda:03/10/14 8 Theapplicantshallberesponsibleforthemaintenanceofallapprovedlandscapingand shallpresentahealthyandorderlyappearancefreefromrefuseanddebris.Allplantlife shownonanapprovedlandscapeplanshallbereplacedifitdies,isseriouslydamaged,or removed.Thisisofparticularconcernfornativegrassandperennialseedmixareas whichwillneedtobekeptfreeoftreeseedsorinvasivespeciesseedsenteringthesite fromsurroundingproperties. Asaresultofthisissue,staffissuggestingthattheapplicantsprovideanadequate maintenanceplanforthenativelandscapetoavoidweedorinvasiveinfestationsthatcan interferewithsuccessfulinstallationsofthissort. Lighting.Alightingplanforthenewschoolbuildinghasnotbeenprovided,thoughthe siteplanseemstoindicatesomedegreeofexteriorlightingunderneaththeschool’s exteriorwalkway.Theapplicantsshallprovidealightingplanwhichadheresto OrdinanceSection4.4pertainingtoExteriorLighting,orotherwiseaddressesany deviationfromstandardsdescribedthereinforconsiderationbytheCity. Signs.Theapplicantshavenotprovidedasignplanforreview.Ifexteriorsignageis proposedinassociationwiththenewschoolbuilding,theapplicantsshallprovideasign planindicatingthelocationanddesignofproposedsigns,whichshalladheretosign requirementsprovidedinOrdinanceSection4.5Signs,orotherwiseaddressany deviationfromstandardsdescribedthereinforconsiderationbytheCity. BuildingDesign.Thenewschoolbuildingwillintegratefiberreinforcedcementlap siding,amanufacturedstonebasewithwatertable,andasteelroofingpanelthatwill resembletraditionalshinglesbuthaveanextendedlife.Buildingmaterialsareintended toreflectatraditionalresidentialstylethatwillblendwiththecharacterofthe neighborhood,andreflectmaterialsanddesignimplementedontheexistingschool building.Allmaterialswillprovidefactoryfinishes.Asnotedabove,staffis recommendingadditionaldetailing,particularlyalongtherooflinethroughdormers, increasedroofpitch(especiallyforthewalkwaycover),and/orcupolasthatwillreflect thedesignoftheexistingbuilding. GradingandDrainage.TheapplicantwillneedtomeettherequirementsoftheCity Engineerwithregardtogradinganddrainageonthesite. Asasignificantportionofthesiteisplantedinnativeseedmix,swathsofpervious surfacearefoundthroughoutthesiteandprovideanopportunitytoinfiltratestormwater runoffbeforeitmovesoffofthesite,whichisanidealsituation.Impervioussurfaces (includingthebuilding,thegazebo,andsidewalks)totalapproximately29%ofthesite (6,270.8squarefeet).Thispercentagemaybeimprovedwiththeimplementationof perviouspaversinthelandscapingdesign,asopposedtoanimperviouswalkway. Perviouspaverscanbechosenforaccessibilityandaesthetics,andwillpermit stormwatertoinfiltrateintotheground.Theapplicantshaveexpressedaninterestin CityCouncilAgenda:03/10/14 9 makingthesitesustainable,andshouldconsiderthisoptiontoreducehardsurfacesand increasetheabilityofthesitetotreatstormwaterrunoff.Inthealternative,stamped concretemaybesubstitutedtoreflecttheaestheticofthepavers,althoughnotnecessarily thestormwaterbenefit. Theproposedgrading,drainage,anderosioncontrolmeasuresaresubjecttoreviewand approvalbytheCityEngineer.Theapplicantsarerequiredtoadheretoany recommendationsfromtheCityEngineerasaconditionofPUDapproval. Utilities.ThePUDsiteanddemolitionplanindicatesthatexistingwaterandsewerpipes totheexistingsinglefamilyhomeonthepropertywillbecapped.Itisunclearwhere newwaterandsewerlineswillbeimplementedbetweentheschoolandMapleSt.The applicantswillneedtoworkwiththeCity’spublicworksandengineeringstaffto indicatewherewaterandsewerlineswillbeinstalled.Otherutilitylinesareindicatedon PUDsiteplans. AccessoryUseRequirements.Agazeboisproposedsouthoftheschoolbuilding.A concretepaththroughlandscapedareasprovidesstudentsaccesstothestructure.The gazeboisapproximately768squarefeetinarea,andislocated14feetfromthewest propertylineand16feetfromthesouthpropertyline.TheCityrequiresaccessory structurestomeetaminimum6footsetbackfromlotlines.Theapplicantshavenot providedanelevationorsectionofthegazebo,soitisnotpossibletodeterminethe structuresheight.Uponinstallation,accessorystructuresmaynotexceed15feet. TrashHandling.Theapplicantintendstoutilizerefusefacilitiesattheexistingschool tofulfillthewastestorageneedsoftheschoolexpansion. PUDPROCESS Atthistime,onlytheConceptandDevelopmentStagerequestsarebeforeCouncilfor consideration.ShouldCouncilapprovetheConceptandDevelopmentStagePUD requests,theapplicantwillberequiredtosubmitapplicationforFinalStagePUD.The CityCouncilwilltakefinalactiontorezonethepropertyviaOrdinance#592atsuchtime asitconsiderstheFinalStagePUDapplication.TheFinalStageApplicationwillrequire therevisionofallsubmittalstomeetapprovedconditionsandisreviewedonlyatthe Councillevel.AcompaniondevelopmentagreementwillalsobeconsideredbytheCity CouncilatthetimeofFinalStagePUDandPUDrezoningreview. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionreviewedtheserequestsforrecommendationandheldapublic hearingontherequestsMarch4th,2014. Theapplicant’srepresentative,Mr.EricMiller,addressedtheCommission,answering questionsoftheCommissionrelatedtotheproposedshrubscreeningonthewest,north andsouthsidesoftheproperty.CommissionerSalaindicatedthathewasconcerned CityCouncilAgenda:03/10/14 10 whethertheproposedlandscapinghedgewouldbesufficientnotonlyforlandscape screening,butmoreimportantly,forsecurity.Mr.MillerandtheprojectArchitect, StevenBinek,indicatedthatinsomecasesplantingscanbemoreeffectivethanfencing, andinthiscase,ismoreinlinewiththenativelandscapingproposedforthesite. Publictestimonywasalsoreceivedfromthepropertyownertothenorth,Mr.Jeff Gardner.Inrelationshiptotherequestedapprovals,Mr.GardnerrequestedthattheCity giveattentiontoanyproposedsitelighting,ensuringthatitdoesnotimpacttheadjoining residentialproperties,andthatthedeveloper/applicantensurethatthelandscaping proposedforthenorthernshrublinecreatesahardy,denseline.PlanningCommission ChairmanFylenotedthatalightingplanwouldberequiredasaconditionofapproval, anditwouldneedtocomplywithallcityordinances.Healsonotedthatstaffhadand wouldreviewthelandscapeplaninregardtothetypeofshrubsproposed.Mr.Gardner inquiredwhetheranyotherparcelsintheareawerebeingconsideredforrezoningand whetherthePUDrezoningactionwouldbeconsidereda“spot-zone”.PlannerGrittman confirmedthatonlythetwoSwanRiverparcelsat500and503Maplewereincludedin thePUDrezoningconsiderationandthatPUDrezoningordinancesareintended,andmay actas,aspotzonewithzoningregulationsspecifictothesite. Mr.Gardnerfurtherexplainedthatwhilehehadnoissuewiththedevelopmentproposed intermsofuse,hewantedtobringtothecity’sattentionhisconcernaboutfurther encroachmentofnon-residentialusesintotheresidentialneighborhood.Henotedin specificthepossiblecontinuedexpansionofCargillandstatedthatwouldbeaconcern forhim. Nootherpublictestimonywasreceived. CommissionerBurveeexpressedthatheagreedwiththecommentsofMr.Gardneras relatedtonon-residentialuseencroachmentintothesetransitionareas. TheCommissionvoted4-0torecommendtheapprovaloftheConceptandDevelopment StagePUDrequestsandrezoningtoPUDtotheCityCouncil. B.ALTERNATIVEACTIONS PlanningCommissionrecommendsAlternative1below. 1.MotiontoapprovetherequestedConceptandDevelopmentStagePlannedUnit Development,basedonthefindingsinPlanningCommissionResolution2014- 016,andthatthesubjectparcelscanmeettherequirementsforPUDapproval,and thattheflexibilityprovidedwiththePUDdesignationwillencouragesiteand buildingdesignfeaturesbeneficialtoboththeSwanRiverMontessoriSchooland thecommunity,contingentoncompliancewiththeconditionslistedinExhibitZ. CityCouncilAgenda:03/10/14 11 2.MotiontodenyConceptandDevelopmentStagePlannedUnitDevelopment, basedonthefindingthatthesubjectparcelsareunabletomeettherequirements forPUDapproval. 3.Motiontotableactionontherequestforfurtherstudy. C.STAFFRECOMMENDATION: StaffrecommendsapprovaloftheConceptandDevelopmentStagePlannedUnit Development,basedonfindingsasnotedaboveandinResolution2014-016andsubject totheconditionslistedinExhibitZ. D.SUPPORTINGDATA: ExhibitZ–ConditionsofApproval A.PCResolution2014–016 B.LandUseApplication C.AerialImage D.ApplicantNarrative E.SiteLocationSheet F.SitePlan G.LandscapePlan H.ExteriorElevations I.PreliminaryPUDPlan J.SiteandDemoPlan K.GradingandErosionPlan L.CityEngineer’sComments-February26th,2014 CityCouncilAgenda:03/10/14 12 ExhibitZ–ConditionsofApproval SwanRiverMontessoriSchoolPUD 500and503MapleStreet 1.Theadditionofdormersordecorativefeatures(e.g.cupolasandskylight,etc.)totheroof ofthenewschoolbuildingtoaddinteresttotheupperportionofthebuilding.Increase pitchofrooformirrorfeaturesfromexistingbuilding. 2.TheschoolshouldconsiderhowthePUDdesignmightcatertobicycleorpedestrian accessfromatrailtothenorth(alongtherailROW),andgiventheaccessibilityof bicyclestothesite,howbicycleparkingfacilitiescanbeprovided. 3.Proposeddogwoodshrubsshouldbecoupledwithadditionalshrubsorsmalltrees throughoutthePUDsite.Alongtherailroadadditionalshrubs/smalltreesshouldbeused tocreateamoreopaquescreeningaffect,andalongthesouthandwestpropertylines additionalshrubs/smalltreesshouldbeaddedtocreateamorecontinuousbufferthrough wintermonths.Recommendedspeciesincludeviburnums,ninebarks,Americanelder, tallAmericanarborvitaevarieties(orotherevergreensadaptedtotheregion),etc. 4.Theapplicantsshouldconsiderimplementingadditionalareasofshrubsorsmalltreesin associationwithwoodland/shadetolerantseedmixesalongnorthandeastportionsofthe site.Therearenumerouslowmaintenancenativeornon-nativecultivarsthatcanserve thesefunctions(e.g.compactviburnumspecies,ninebarks,dwarfbushhoneysuckles, chokeberries,whitecedars,serviceberriesorothersmallfruitingtrees,fragrantsumac, etc.). 5.TheapplicantshalladheretotreeprotectionsstandardsprovidedinChapter4Section4.2 oftheZoningOrdinance(notreeprotectioncurrentlyprovided). 6.Provideamaintenanceplanforofseedmixes&shrub/treeplantings(removalof invasivesorweeds,andreplacementofanydeadspecimens). 7.Theapplicantsshallprovidealightingplanforreview,andaddressanydeviationfrom standards. 8.Theapplicantsshallprovideasignageplan(ifany),andshouldaddressanydeviation fromstandards. 9.Implementationof(coloredstamped)perviouspaversinthelandscapingdesign,as opposedtoaplainconcretewalk. 10.Theproposedgrading,drainage,anderosioncontrolmeasuresaresubjecttoreviewand approvalbytheCityEngineer.Theapplicantsarerequiredtoadheretoany recommendationsfromtheCityEngineerasaconditionofPUDapproval. CityCouncilAgenda:03/10/14 13 11.Theapplicantswillberesponsibleforpedestriancrossingimprovements,including signage,andlong-termmaintenance. 12.Providedetailsoftheproposedgazebo,includingmaterialsanddimensions.Upon installation,accessorystructuresmaynotexceed15feet. 13.CompleteandsubmitFinalStagePUDdocumentsconsistentwiththerequiredconditions ofapprovalforinclusioninthefinalPUDordinanceanddevelopmentcontract. 14.Executionofadevelopmentcontractsecuringtherequiredimprovements. 1 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2014 - 016 Date: Resolution No. Motion By: Seconded By: A RESOLUTION RECOMMENDING APPROVAL OF A CONCEPT AND DEVELPOMENT STAGE PLANNED UNIT DEVELOPMENT AND PUD REZONING FOR SWAN RIVER CHARTER SCHOOL AT 500 AND 503 MAPLE STREET WHEREAS, SRCS, on behalf of the Swan River Charter School, has requested a Planned Unit Development to permit expansion of its facility at 500 and 503 Maple Street, and WHEREAS, the expansion will be located on a separate parcel from the existing facility; and WHEREAS, the applicants and the City have identified a list of objectives known as the Public Values Statement for the Swan River PUD; and WHEREAS, the Planning Commission held a public hearing on March 4, 2014 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed Concept and Development Stage of the Swan River Planned Unit Development is generally consistent with the intent of the City’s zoning regulations governing PUD projects. 2. The proposed Concept and Development Stage of the Swan River Planned Unit Development is generally consistent with the intent of the Public Values Statement adopted by the Planning Commission and City Council for this project. 3. With recommendations of staff incorporated into this resolution, the project will be eligible for PUD approval. 2 NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that Commission recommends adoption of the PUD zoning ordinance and approval of the Concept and Development Stage PUD and PUD rezoning for Swan River Charter School, with the conditions as follows: 1. The addition of dormers or decorative features (e.g. cupolas and skylight, etc.) to the roof of the new school building to add interest to the upper portion of the building. Increase pitch of roof, or mirror features from existing building. 2. The school should consider how the PUD design might cater to bicycle or pedestrian access from a trail to the north (along the rail ROW), and given the accessibility of bicycles to the site, how bicycle parking facilities can be provided. 3. Proposed dogwood shrubs should be coupled with additional shrubs or small trees throughout the PUD site. Along the rail road additional shrubs/small trees should be used to create a more opaque screening affect, and along the south and west property lines additional shrubs/small trees should be added to create a more continuous buffer through winter months. Recommended species include viburnums, ninebarks, American elder, tall American arborvitae varieties (or other evergreens adapted to the region), etc. 4. The applicants should consider implementing additional areas of shrubs or small trees in association with woodland/shade tolerant seed mixes along north and east portions of the site. There are numerous low maintenance native or non-native cultivars that can serve these functions (e.g. compact viburnum species, ninebarks, dwarf bush honeysuckles, chokeberries, white cedars, serviceberries or other small fruiting trees, fragrant sumac, etc.). 5. The applicant shall adhere to tree protections standards provided in Chapter 4 Section 4.2 of the Zoning Ordinance (no tree protection currently provided). 6. Provide a maintenance plan for of seed mixes & shrub/tree plantings (removal of invasives or weeds, and replacement of any dead specimens). 7. The applicants shall provide a lighting plan for review, and address any deviation from standards. 8. The applicants shall provide a signage plan (if any), and should address any deviation from standards. 9. Implementation of (colored stamped) pervious pavers in the landscaping design, as opposed to a plain concrete walk. 10. The proposed grading, drainage, and erosion control measures are subject to review and approval by the City Engineer. The applicants are required to adhere to any recommendations from the City Engineer as a condition of PUD approval. 3 11. The applicants will be responsible for pedestrian crossing improvements, including signage, and long-term maintenance. 12. Provide details of the proposed gazebo, including materials and dimensions. Upon installation, accessory structures may not exceed 15 feet. 13. Complete and submit Final Stage PUD documents consistent with the required conditions of approval for inclusion in the final PUD ordinance and development contract. 14. Execution of a development contract securing the required improvements. ADOPTED this 4th day of March, 2014, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: _______________________________ Brad Fyle, Chair ATTEST: ______________________________ Angela Schumann, Community Development Director _ _ _ PROPERTY INFORMATION _ 7 Property Address T Property Legal Description !-----Property ID Number Owner Name Owner Address Owner Phone/Email _ . Applicant Name Applicant Address LApplicant Phone/Email PROPERTY OWNER INFORMATION I 5R,5_c_ S u ; Id ;ft ? C6Firn petonii_ APPLICANT INFORMATION a._ T 77607•01/L ef_c:d CITY OF IVIONTICELLO Community Development 505 Walnut Street, Suite 1 Int:d- 110 Monticello, MN 55362 Land Use Application (763) 5 -2711 • APPLICATION USE APPLICATION TYPE APPLICmTION REF_ _ _ _ Administrative Adjustment Administrative_ Adjustment_ _ _ _ Not applicable Amendment to Ordinance _ _ _ . _ _ _ _ Map Amendment (Rezoning) - $200 + escrow - w Text Amendment I $200 + escrow Comprehensive Plan Amendment $200 + escrow Conditional Use Permit $200+ escrow Planned Unit Development _ _ _ _ Collaborative _ _ $50 + escrow Concept $200 + escrow Development $200 + escrow __ _ _ _ _ _ _ __ . Final _ $50 + escrow Other (Vegetation Cutting, Temp Infrastructure) _ $0 Site Plan Review ' $200 + escrow Sketch Plan Review Not applicable Subdivision I Simple Sub/Admin Lot Comb/Lot Line Adjustment $200 + escrow _ _ _ I Preliminary I Plat __ _ _ _ . _ $300 + escrow Final Plat 7--- $50 + escrow ' Variance — $200+ escrow Vacation (Easement or Right of Way) $200 _+ escrow Special Planning Commission Meetmg* *Request reties on availability of a quorum of Planning Commission $350 . 7_ ___ ._ -- -- 1.ANC LIU' AoPOLATION P LAN REVIEW ESCROW __ _ ....____ _ ____ *See escrow Residential 0-3 Acres 1 statement an 1 unit 4 -10 1 $6,000 1 2 + units I reverse. 11+ $10,000 _ _,Animph, __ LAND USE APPLICATION FEE & ESCROW CALCULATION -7- _ _ —1 Total Fees from Above (only one fee required for mrnbination applications) I $ 100 • 00 _ _ . _ Total Escrow from Above T - _ TOTAL TO BE PAID AT APPLICATION Commercial $2,000 $500 (single-family) $1000 based + $100/unit ei-e47011)1 1?4:"C $ - 0 OC) Revised 5/30/2013 — — Property Owner's Statement I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previousiy granted. (Signature) r (Date) (1(-7 riip-plicant's Statement . This application shall be processea in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Date) Applicant's Statement Regarding Fees -& Escrows I acknowledge the Fees & Escrow Purpose explanation below and hereby agree to pay all statements received pertaining to additional application expense and City review. (Date) Timeline for Review MN State 15.99 &lows a 60-day review period for final action on a land use application, once that application is found to be complete, unless the City extends the review period and so notifies the applicant. Your request will not be scheduled for public hearing or City review until all required information has been provided and found to be adequate by the Community Development Department. Purpose of Fees & Escrow Fees: The application fees are used for publication of the public hearing notice in the Monticello Times, for postage to mail the required notice to adjacent properties as outlined by ordinance, and recording fees. Escrow: The City uses escrow deposits for staff and consultant time for case review and preparation of documents related to the application. This may include engineering, legal, planning and environmental consultation. Should the original escrow be exceeded, the applicant or responsible party will be !Ailed for all additional services. It is the policy of the City of Monticello to require applicants for land use approvals to reimburse the City for costs incurred in reviewing and acting upon applications, so that these costs are not borne by the taxpayers of the City. These costs include all of the City's out-of-pocket costs for expenses, including the City's costs for review of the application by the City's staff, Consulting Engineer, Consulting Planner, City Attorney, or other consultants. The City will invoice the applicant for these costs within 3 months of final action on the land use application and payment will be due within thirty (30) days. If payment is not received as required by this agreement, the City will proceed on action to assess or lien. Payment of costs will be required whether the application is granted or denied. Application Received Date CITY REVIE VITAIFQRNIATION INTERNAL USE Aeplication Determined Complete Date/By Application Action Deadline Date 60 Days 120 Days ▪ c.),-4 = ▪ c.0 l• El) rg PCI • •I• ••• TOM Q ta tgISIXS a4 -4.i I gal": a m • 4 1:-"° 1—dr gwgfil as 9i t 9,0 W/g0 4* 11 mg .4 4.10.41 eR lAir-rt 0.0 20) MO IND gc64;,— T= m tmu kate d., 1=1.4-0-1z .024"0 = mem 4-01 cre.r mgoao= vw.com 2=M.Iwo o uo co =-4Z) tW C"= "(44:012 1311 • © sr as maIm-1 O 0 .4e sm_ • 9W C4 PC, RI 744E1 o E O ;0. clo co) 5 °= Project Narrative Swan River Montessori School Proposed Expansion 10 February 2014 This narrative is for the proposed Planned Unit Development Distr w to be created on the properties located at 503 and 500 Maple Street, between 4th St. St. W. -irr tii downtown Monticello area. This narrative will look at the design of the proposed Project as it relates to the Public Values Statement adopted by the City Council at its meeting 27 January 2014. At the time of its original programming, design, and construction it could have not be anticipated that the school would be called upon to serve a special population of students. As school programs have evolved to handle these special groups it has attempted to. satisfy new programming within the limits of a building not designed to accommodate them. This school expansion will not increase the population of students and staff but will provide a more appropriate environment in which to realize the success for all students served. The Project building design has been patterned directly from the design of the existing building located across the street at 500 Maple Street. In some cases exterior building materials will be upgraded from those in previous construction. It is proposed that the new construction employ fiber reinforced cement lap siding, a manufactured stone base with watertable, and a steel roofing panel that will resemble traditional shingles. All materials will provide factory finishes for permanence and low maintenance. The similarity of materials and the building orientation is intended to create a sort of campus feel to the school as a whole and provide continuity for the students. Materials and their use reflect a traditional residential style that will blend with the character of the existing neighborhood. In additional to the building design and finish materials, there is a desire to be sensitive to the adjacent residential uses in the use of landscaping materials. The Project proposes the use of a dense, screening buffer along the north, south, and west property lines for screening and as a physical barrier for students. The Project is designed to retain establish, mature growth trees in order to preserve the overstory canopy. The school proposes to provide the bulk of groundcover plantings in Minnesota, traditional prairie species. This approach will be beneficial, providing educational opportunities as well as enhancing the school property. Incorporation of native species provides plant species that are appropriately acclimatized for our geographical area. These species will naturally provide a dense planting reducing the ability for weeds to grow, much as with healthy lawn plantings. Native species are appropriate for our normal water issues, tolerant to our water cycles and provide for means of natural stormwater management. The mix of prairie grasses and flowering species provides for season long interest and habitat. As a part of the educational programming, the school desires to provide a outdoor classroom experience. This program element is proposed to be accommodated by a park shelter or gazebo structure to the southwest portion of the site. This structure will be provided with finish materials as for the principal building, feature open sides, and be integrated within the landscaping to enhance classroom activities. We have been in contact with the City Planner and Engineer to discuss methods for safe pedestrian movement and, of course, it is the schools desire to assure safe movement between the two buildings for students and staff. While it is thought that the possibility exists for lighting and call controls, that the best approach would be to provide basic pedestrian controls at this time and observe how pedestrian movements integrates with street traffic. The Project will provide a striped pedestrian crosswalk with both signage at the crosswalk and advanced signage as shown on the plans. Additionally, the new building is sited in a manner to provide the entrance in direct orientation to the entrance of the existing school building. This will provide an obvious and direct path for students transitioning between buildings as well as enhancing the campus feel of the overall school. It should also be noted that students moving between buildings are supervised and movement occurs at scheduled times during the day. As a part of the building orientation, we are proposing as a part of the Planned Unit Development, a reduction in the yard requirements from the R-3 zoning classification. The setback from the railroad right-of-way to the north is proposed to be reduced from the 25'-0" required for R-3 uses to 15'-0". This reduction allows the building entrances to be more closely oriented as well as providing for a larger yard to the south of the building to enhance educational programs. The design program for the Project considers movement of students and staff between buildings and is providing for a covered walk extending from the vestibule entry of the new structure to the public walk along Maple Street. This provides enhanced protection from the weather and provides for additional visual continuity between the two buildings, further reinforcing the campus intent. As a result, we propose a front yard reduction from the 30'-0" proscribed for the R-3 district to a zero lot line setback as for the CCD district in which the present school facility is located. This will allow the vestibule and canopied walk to reach closer to the public walk as well as providing a larger yard to the west of the building enhancing school programs and preserving the mature overstory trees there. Because there is no increase in student or staff population because of the school expansion, existing parking is considered to be adequate to serve the new building. The existing building remains first and last destination for students and staff for each day's activity so the existing parking facility will continue to serve the needs. As such, no new off-street parking is being provided on the new site as outlined in the Public Values statement. In the rare event that a special drop-off or pick-up is necessary, we propose a drop-off "bump-in" along the west side of Maple Street, approximately mirroring that presently provided for the existing building. The school intends to utilize the existing refuse facilities of the existing school to fill the needs for the expansion. This will require no new trash enclosure or off-street loading for this Project. Because there is no anticipated increase in population, that present parking facilities will serve the entire campus, and existing student and staff drop-off/pick-up movements will remain, we anticipate no change to the traffic patterns no additional pressure to the streets surrounding the Project from their present levels. At the present time, pending approvals and bidding, we anticipate beginning construction during April of this years with the proposed completion and occupancy for the beginning of the 2014/1015 school year. It is the desire of the school to continue to be valued part of the Monticello community and so we are attempting to work within the guidelines of the R-3 district. We believe that we can accommodate the program needs of the proposed facility while seeking adjustments, primarily, to the yard requirements of the R-3 discussed. Project Directory Architect Surveyor, Civil Engineer Swan River I-lontessorl Charier School Arcdtecure•Design,LLC Bogart Pederson I Assad ...ate. 500 Maple Street 2535 Everest L. N. 13016 1st St rldeRlde1110, Minnesota 55562 Plymouth, 111.1 55441 Decker, MN 53305 Eric Miller, Amides Rep Contact: Steve Dine, Contact; Craig Dammam (SG/ 150-045I (163) 245-5520 flea) 262.8522 erlenerthlandehotmailcom steveearchitecture-desIgnioir coemermannebogart-pedersoitcor I hereby emery that thle plan, speeleeten, emu:mese pre- ssed by nee ea under nye demo! mupenislon end that Ise. duly reglebeed Arehl•el under CS laws 01. the etele or Minnesota Sionsilrormesome mein. e•CmimeminesishrOodielel Mined Ceded Nu mums in sesiseseneasetiAlerdlemnar dedrIbullen or Ns document or irebnellun amnelned pee Wee Oben efAithilamtesdp; Lei addled -ALR illaQ Swan River Montessori Charter School SWAN IVE MON' I ESSO SCHOOL EXPANSION DEVFLOPMEN 1' STAGE 503 MAPLE STREET MONTICELLO, MEINNESOTA Project Data idling Classiricatlers Existing Iona or Project Site R-3, Medlin Density Residential District North North East Included in PLC CCD. Central Community District South iilt-3. Medium Dereey Residential District West R-3. Medkas Density Residential District Site Data Lot Size 215914161, 0.5 AC/de NM. 20000 for R-3 Pistriet , Lot Width 164.92 . rein. 00 -0. for R-3 Districti Proposed Yards Front 0' (30•0" for R-3 Dieted) Rear 30,0" (as ror R-3 District) Interio , 51cle 25 -0' (as For i2-3 District/ Open Iron POW 13 ,0 . (25 ,0" For 1R-3 District usr I0 ,0'. item Property 1.7nel 10-0. from Property Line) E....ilding Reauiremerns 13.11clin5 Height 10.3“ Grade to Mid Slope of Moor, 22 ,0 . to Peak. FRoor elope 1.4 Building Area Principal Balding 45011 s.F. Gazebo 124.1 al. Lot Coverage 23.9% Sheet Index Architectural Civil T1 Title Sheet AU Site Plan Al2 Landscape In A3,I Enteric.- Elevations I or 3 PrelMines PUD Development Plan 2 or 2 Site and Demolition Plan 3 or 3 Grading and Erector Control Plan Site Location favared-A Meta...6k 541 PrVpi.144 ilnora Tird k IsEEP I/ 12" EX1Stirle BLIT I ciTnci Zoned CCD E Lbw or 1471911 —1 trIA Lra n Err.e24'0 ,11 Proposed 6hool iv, f ina Zoned( R- 3 21r4 tar Ft Ld Line or P.M. *oder. f Railroad ROW • - - • cried 7777) Z, - 3 51te f°fael L • Irri-17 2 / / 177 I I //,',/,//1 I hereby parley tha Una Men. speontratian, a Wert Wee Pre- W nse by no or under my groat pereelan and Mei I ern a duly mannered frochibset sneer tria Worm at the stabs of Minnesota. fie. Mani...pia Welt Rea. No« 22104 s-dir •• 31111r= Itiorslor Sortie br torim-orlemir.l. X. Mt .nn.. MeLirriPes of lire lin.sommr is tel••omer IMO eta W ri srs n r stp,•n PLeleemieermemmembs .61.11_11.113FITE RESERVED PLANTING SCHEDULE 10 .. .:rmr...,,,,.. ZI DN QO Ift•Blds. Ram FLo.4.6-40 crib by Trilrle. Roue 7 • EA Coto.. lisiFers. 'lama' Phil 431-,fflftti - : 4. eas.r. Iro wow. sera - rs 1-.. . . .x....0~ 004 R. 10 Weenie - - Q 0 Us 1 ikishad tisu....• aildrier, !ref rk.pprit Vave-rna Am • Ts 4...1.1•Mr 1}MMGC - • ftlkeite" I emi. Pilm 'WM Slid hereby malty thM at. own, prollbartion. or wort wait pre- Pormi by ow or @Misr by drmt superrIslon End Oat I' am • duly derieteat unearth, macre.. nee. of Mennen. /MOM P 1:52• 22/54 . M . 1.1.2 nth crrestmthem•imiernImil Mammal M ordAMrhind•is tw Padimmwremtml.W.limbodowor Metributlem olthl• daemon! or Inhmudlorrnined AVM. stheut morrow maw w54124dumOrtim =imam/ _•. A3.1 -Lei Peer, te.,,,,,,d - Prawn. Camera Fasciae P6hLatter _ ril:•--•-,8"916 . Prelim. Feeler& -•".- - . -. . ..... . . i - . • • . -. _._,.:..._- Lemma Lap &erg, .., - Prete. Ratircl. Conant Trim — c J.0, t rod Mart alcius Pr ete. Reerirel. Cohere rein Menrel Stars Sews Venerwr i , " .. 1 11 VIII lkllnaIl ' Weteetebke -,11f1 .; 1 .., Elevation North El AS . . _ : -- _ . - — wallmi.•°.‘Ltvl2m" ib:" 111.11M hkr . ma . . .. ___– — - Ranh Stamped Edit. Met. Ehenale Pattern Ic' • -' r------- r.r..,„„„,,,, corset 555Cla a • -4.-n ..—o-4-.-4.-... _ — Prerin. elternreil — --.........i . . - .. , I. :I 1. . . 1 I ; CC:rienten:ff:'•Anc,d1.rial:77.:. __ aW I 31 lesser Iii mitomplimmignm" • '14M I • • Nar ....v.....- . Wet/enable East Elevation ..___---•e e. ek...... ilek ' 141 . - '' R *er. lial red t eemee. Ilvg4lo --- •—g. Prairn. &awed IN. limi.„Eier4.0 mown r-1"•. Prafin. Re& F'd. . ......,t Tern . . . _ . 1 11111 I .Ifflially WV -H • e MEM I . : - --.1.401e. Illeeerc —= --- HAW st dna. _ 145. YEtolwr i ILINiercalxim 1 Clear .Ltool. Alum. r- —_ Wa ke, - • 'i a I t4irli 11 al 1 16 1*..-. - — - INNIA - Ili"' - kimr-4r Mee erLI_____-------• vener. Ilatartebk, South Elevation Marr a Sbre. , ' - • •'• • .. _. FLU Lae , I- — mom., d= DC Mei. . _ -•• . . - 1.. i l , : • . .. ,..- Rattan Gramm Fireikk — Prdeere. Parer el. [,•ay. Lip ileeP4 ...._.. ._ _ - — ... .. Ii i —•-,- Reel, Raiird:I. =ieur . ee.e..e:,.. L--I• n___- L . .,.... • _. " o '• . •._ 1--7-••,. .. .. __ . _._ _ - 1.1454”.2.1. St &Li Bald 'AM/Mr 4 ..u.i...,i.i. West Elevation 15 'LP" yr • rLd. 1.1 -74 Eg cz atl ;1..1 zz,^ Ja on RO VIP OPEN /I-. /30., / 1 S,x / ,,7,,1b / • 44e) / • Qt24,, / J1t. VIP OPEN ..-"--'"...„......:10../as ,,,,, AINt, Or \„ _ * 4 47;;;'••• , 4 12' c4 '12 ',. '''''`, b.3 .,,, ..._ ') r .-- 0 Preliminary PUD Development Plan SWAN RIVER City of Monticello Wright County, MN 20' SCALE: = 20' LEGEND Denotes, Pend Denmenument Denotes set hen monument IP 10095 tD Denotes telthhone pedestal Denote!, sten Denotes power pole & light pale Demotes manhole Omaha storm rawer mist bash Denotes water ithiltoff kerb-stop) Denotes mailbas Denotes hydrant Denote. meter gate wive x a 64..1 ” .6.6.9 +PM elenhish R' 18055 Denotes Dennis 0 Pedersen, LS 15233 Denotes Dennis Wen LS Denotes bitumen's," surface .1j — — Denotes fiber optic the -— Cienotee onertmod electric C•S — Denotes storm solver line Denotes sanitary ado.. fine Denotes eater lane Denotes original MONI7CALLO lot Meg Denotes odpher Denotes existent contour molar Deflate, existing centaur minor LgasitssE. Places to Live &tag& Medium Density Residential R-3 Notes: 7. Survey completed by Bagctrt, Pederson Associates an 1,31/14. 2. Underground utilities were located per markups performed under Gopher State One Coil Ticket NO. 140230154 3 No wetlands were observed on the property at the time of the survey. 4. Soils ore classified as 0675 (Hubbard loamy sand, Mississippi River Valley, 0 to 2 percent dopes) per USDA Soil Survey, 5 FEMA Zone C - "VW of minimal flooding- 1.1abgrdeby PROPOSED: 30' Front Zero (0) Front 30' Rear 30' Rear 20' Interior Side 20' Interior Side 25' Railroad ROW 15' Railroad ROW SE2121.1k SRCS Building Company Architecture 1- Design 500 Maple Street 2935 Everest La. N. Monticello. MN 55362 Plymouth, MN 554.47 13:00111X2greigfigg. (Per Document No. 1243347 LIMITED WO) Lots 6 and Z Block 10, Townsite of Monticello Gross area = 0.50 acres (21,926% S.F.) lig&0112211&0.12110.bleg_ Top nut hydrant on northerly side 6th Street, opposite Vine Street. Elevation-935.77 feet (assumed datum) 421(eckiGeJELjar....tcnark. Top nut hydrant ho no quadrant Maple Street and railroad ElevatIon=93717 feat (assumed datum) U..11sseAbqoaLE The northerly (km, of Stook 10 is assumed to bear S 64 °24'03 ° E SHEET n •• , REF: SPA no No. 103180.0 (Carlson) SPA Re Na 07-0300.00 (Benoit) Taylor surveys in Blocks 10 and II NORtes fiber optic Denote. overhead elptek Denotes storm sews Pe Denote. 'cindery sewer dna Denotes water line DOMtx original hirOPMCWO lot 16Les Denotes ocilolner Denotes wasting contour major Denote. existing contour minor STORN RA • AR1.914.e. / C ET_ Si te a n d De m o li t io n Ar c hi t e c tu re + Sw a n R i v er ALL CONSTRUCTION TO CONFORM TO THE CITY OF ELK RIVER STANDARD SPECIFICATIONS AND DETAILS- F CONFLICTS BETWEEN DETAILS AND SPECIFICATIONS OCCUR THE CITY OF ELK RIVERS SPECIFICATIONS AND DETAILS SUPERSEDE SPECIFICATIONS AND DETAILS PROVIDED. City of Monticello Wright County, MN SITE AND DEMOLITION PLAN \N. 3, 4,i<Pe.1-N)‘'-',,.''' ssta 9 /// / deg, '--' -.5>0 -fa ___,_ I % / 4 441.E. op VP OPEN -------n :::07/::>' '^-,... • . ------ <5=929: ss,t:-'- -NI, --Oro r (N. .x.ib ,,... --, W. Olooei o 84.- a --,, 4,40,:b --„. 4‘ oil --,..\\ ay •-•31 0 IMMO= SCALE: I" 20' LEGEND (WOW found ken monument Donated ref Son monument. IP 10095 Denotes , telpher,. pedestal Denotes saistep alga Denotes power pee a Ifght pole (WOW mantra/. awed.0 atom sewer evirli boob Denoted weer sendoff (curb-stop) Denoted imams DARR875 ROOF', Denoted , Pier gots Pm Denotes •sietep pot elmerthey Denotes Dennis D Peck's., LS Denotes Dennis Ter .gor. LS / ,,050 tin 4. ' -Pworosp 5-emi /1,3/1Rit oe.1 PLAN SEW 10 ,[0001 RAMP NM' ern \-11Ar EFRIC ;- -.417132- R;FIF mr. Yf SECTM A-A I NOTE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL UNDERGROUND LOCATE REGUIRENENTS. 89.&0=1302900100L Top nut hydrant an northerly side 6th Street, opposite Vine Street. Elevation=935.77 feet (assumed datum) Flitmd.a_aritomaa: Top nut hydrant in southeasterly quadrant of Maple Street and railroad Elevation=93Z17 feet (assumed datum) e0201tEtY-aturigika (Per Document No. 124.3.347 LIMITED WO Lots 6 and 7, Block ID Townsite of Monticello Gross area - 0.50 acres (21,926 gr.) Proposed Proposed curb dimensions and elevations are to top back of curb. yon' g.iftwa,traree-e. °C..ft 'NCING UAW:WA:WM OW RAM Re= am MRT O" oRA AVk/o, AFROIFCla I lE_51 .ono OF i/Ar. amp ELEVATOR OF RAMP ETES' • 717:171. 41•30.113 0.191373 mr WA), ALL srArt Mo IARAL 413 =MD 70 M. 11173 MM. Di Oil IMO 711.371031 ON R. .1 RR 3.33 F. A9 1.311 FIST OW avAArrE .3 RR 03110103 mono_ Ix rAt. 43,071.74=3 /../434MEARL=31.102 ,%1W141,-.7 fail 7 1121..31311110 airs .er Aar ei une cc zoom.. ot 131033. purrs cp rom ,nn,s. 014 Mg Ammo 33•77 RIM li,331.1- .014,13 ... • poct...FIrjrzator4Fr.atz 103.. 343137,01.7 7 11 UMW/ E.7:103313"." Crinr03-0C Er111 KIR no men.. 11311011 13. LVIME MINED 110A I/O 11 .03M/1 MOS. gill r=1.,C..17013319 031.13a03.40.01313310 114 wax cc cum RR. 0E00(000 ..Raw HMIS PRECIRT .34:001331,,, 111130000 ova Y.ra Ronne, P. VW. A. WILL lawn Tie nu. wax Is• a• TT) ream wax ca. ItIr ORM nuaarro APO Roo.oo. Le A a.. Rao at onv eno• mochun Rum Inormurnor 1%7 klare PORon- witurrs. smacm 00E10 ti. cup 015 •CTN tD razenew RR, AAAL V 11. SOFRCE: MN/COT 9TANDAR5 PLATE NO. 7038F PEDESTRIAN CURE RAMPS FOR SIDEWALKS CALL 106 HEIRS BIZFDRE DICCN4.1 GOPHEB_STATE ONE Cal raw* 411.11 AIVE SS795-uaa &1t2Cla R-3: 30' Front 3:7' Rear 20' Interior Side 2.5' Raffroad ROW PROPOSED Zero (0) Front 30' Rear 20' interior Side 15' Railroad ROW SHEET NO. 2 City of Monticello Wright County, MN LEGEND • Oeneent Mend kw monument O Denote. set 10, monument. IP 12025 ▪ Denote. telephone pmemfat Denotes misery Mon Denotes power pole 400 pale Denotes monhoie Omaha sham swot oolob hot* ▪ Dweetew water shutoff 1..un5—stcp) DEng. omega ▪ Choate. luoVont ea Dwain eels- slate Wee Domates eadflag spot eievicebn 1P ATM Denotes Donne s D Pedersen. LS P #5233 Denotes Detbale Tailor. LS Smote. allenthenee Beam. Demise onnerete woke. - Denote* Ober eptla the Damao, overhead eke** Demote, storm sewer title F Denotes amatory -rawer ?Ave Denote, water Ow Veneto, orIgloel MONTICELLO al thee Donal.. DOA. Smotes eabfrop contour mojor Denal., arbEtly contour memo - &Mete* pIepelve contour mho- Denotes pnpmec, 0 20' SCALE: = 20' r-- SLOPE VARIES VARIES GOPHER.STATE ONE CALL ogi TWIN OTT AREA 454-c MINNESOTA TOLL FREE 1-000-252-IN6 H , • n' P oNN .------>---,_ 49(.._' '''‘''''''-''''''-k ' ./17--- -'----,- ------, ....n .. ‘...., \ „...,.. '41- ..„ ..,k. .4. . / •.:;.:17 / ‘ N•N,_s '''''''',.14. -.n ,A `,.''s, i / N,. '''n // l', ',,L .111 , I/ / n (' / ."..., ,, dr • 'N. .10 '''''''' 03%.,, "•-... a.- \ / ( %' "' /44 ,-' --'' • ---„,,, -,....../ / \ P114./%'°/0, '':3/4°Q1 --... .., .,..., 04 Otociff / , S• 40.3, •'', / - \ --, ALL CONSTRUCTION TO CONFORM TO THE CITY OF ELK RIVER STANDARD SPECIFICATIONS AND DETAILS- IF CONFLICTS BETWEEN DETAILS AND SPECIFICATIONS OCCUR THE CITY OF ELK RIVERS SPECIFICATIONS AND DETAILS SUPERSEDE sPEciFicATIoNs AND DETAILS PROVIDED. GRADING AND EROSION CONTROL PLAN n . le= Lionville rat Moe GRADING & EROSION CONTROL NOTES I. The Contractor shall note any discrepancies between existing conditions as exist In the fiNd cod os represented within the plans as shown and alert the Architect before beginning construction. 2. Contractor shall take necessary precautions to prevent :Alt and debris run-off during grading operations (Le• silt feriae. straw bales, etc.). I Contractor shall verily critical elevations to ensure conformance with grading plan, particularly with walk and/or pavements to remain. Meet existing grades along streets, property lines and driveway entrances. Restore all povemente that remain to their original If not better condition. Notify owner of any conflicts. 4. Areas not paved and to be landscaped shall receive minimum of 4. depth as measured In place of topsoil. 5. All spot elevations shown are to tap bock of curb unless otherwise noted on the plan. (P) denotes pavement elevations. (C) denotes gutter elevations. II .. tl P! .... ....c is !..., \i ‘/....... Ab„ \ fitt, /!V ! / / • \ --/ ..... e- i 1 I (MI 17% I 1 1 e 1 1- 7 1 ... ). I r ..^ r r \I e ,...... 1.- I__ 4_ , .• /it. - /---t ,..._ --.. \ _ .. ,.,•---.'-'#'.--..-- -- 1 . S/00_ /I / .....Z.,..---.... i --"Okx,. , / ' If• 't, /1 r 1 7 1 ' - / 1 .. IP I,3133 ''' / k . / 1 / I- 1 LM/ i / L. / ._... / i ...ws---. / ------- --- / , --/ ,-,----- A/0 1 / ,. 5040, Docum ent M.• 1243347 UNTE0 Lots S and 7, Mack 14 Towed& of Mantkella &nes area - 0.50 acres (21,926 SF) Top outout Apdront Or, northerly olds 6th Street, apposite Vine Street. Elevotlon..935 77 feet (assumed datum) eltfiffillifitatftbdtMaTia_ Top out hydrant in southeasterly quadrant of Maple Street and railroad Eleiotion n .9.3717 feet (assumed datum) 13-5119 CONCFtETE CURB ik CUTTER NOTE: OC91RACTOR SHALL BE RESPONSIBLE FOR ALL leigERSHOutiP LOCATE REQUIREMENTS. SHEET NO. 3 C 0 E. 0 LU a C 0 C -0 0 0 • ?. F:\CommunityDevelopmentDirector\Planning&Development\PlanningFiles\2014\2014.012.SRCS.ConCDvlptStagePUD\PCAgenda&Minutes\LTR-aschumann-SwanRiver022614.doc Infrastructure Engineering Planning Construction701XeniaAvenueSouth Suite300 Minneapolis,MN55416 Tel:763541-4800 Fax:763541-1700 February26,2014 Ms.AngelaSchumann CommunityDevelopmentDirector CityofMonticello 505WalnutStreet,Suite1 Monticello,MN55362 Re:SwanRiverMontessori–PlanReview WSBProjectNo.1494-850 DearMs.Schumann: WehavereviewedthepreliminarydevelopmentstagePUDdocuments,datedFebruary14,2014, andthedrainagereportprovidedtousonFebruary24,2014aspreparedbyBogart,Pederson& Associates,Inc.,andofferthefollowingcomments. SiteandDemolitionPlan 1.CrosswalksignageshouldconformtotheMnDOTstandardsignmanualwiththe applicablesignnumbernotedontheplans.Signsshouldbedesignedtomeetretro- reflectivityrequirementsperCitystandards.Thecityusesdiamondgrade(DG3)type sign.ThesignageshallbemaintainedbySwanRiverperthedevelopmentagreement. 2.ThecrosswalkmarkingsshallbemaintainedbySwanRiverperthedevelopment agreement. 3.Theexistingsidewalkshallberemovedtothenearestjoint. 4.Theproposedwaterserviceshallconnecttotheexistingcurbstopunderthesidewalk. Theexistingwaterservicedepthshallbemeasuredtoensureaminimum7.5feetof cover.Theproposedwaterserviceshallbeconstructedtoaminimum7.5feetofcover. 5.Theproposedsanitarysewerserviceshallconnecttotheexistingservicelineunderthe sidewalk.TheCitywilltelevisetheexistingservicelinetothemain.Theexisting servicelinemayneedtolinedasdeterminedbytheCity.Thecostofliningwillbethe applicant’sresponsibility. 6.Theslopeandinvertelevationsoftheproposedsanitarysewerservicelineshouldbe notedonthefinalplans. 7.AutilityexcavationpermitmustbeobtainedfromthePublicWorksdepartmentpriorto commencementofutilityconnections. Ms.AngelaSchumann February26,2014 Page2 F:\CommunityDevelopmentDirector\Planning&Development\PlanningFiles\2014\2014.012.SRCS.ConCDvlptStagePUD\PCAgenda&Minutes\LTR-aschumann-SwanRiver022614.doc 8.Provideanas-builtutilityplanonceconstructioniscomplete. 9.ThenoteregardingconformancetoCitystandardsshallindicatetheCityofMonticello, nottheCityofElkRiver. DrainageReport 10.Thestormwaterdischargeratefromtheproposedsiteshouldbeatorbelowtheexisting dischargerate. 11.Thestormwatermodelingofsiteshouldbeperformedforthedevelopingparcelbeing separatefromtheupstreamsubwatershed.Themodelingshouldsimulatetheimpervious areaandperviousareaseparatelyinadistributivemethodandnotwithacompositecurve number.Therunofffromthenewimperviousareaisbeingunderestimatedbyusinga compositeCNwiththeentireupstreamarea.Thecurvenumbersof45and47inthe modelforresidentiallandusearelowerthananymodelingvaluesintheMinnesota Hydrologyguide. 12.Theuseofa39curvenumberdoesnotrepresenttheuseoftopsoil-organicmaterialon thesite.Acurvenumberof61shouldbeusedforperviousareasinthemodeling. 13.Thedepthofflowintheoverlandflowpathacrossthenorthendofthesiteforthe100- yeareventshouldbedetermined.Thefreeboardtothelowbuildingopeningandlow floorelevationshouldbeprovidedforthebuilding.Thetypicalfreeboardtothelowfloor elevationshouldbe1.5’toallowfor0.5’offlowdepthand1’offreeboard. 14.Themaximumlengthofsheetflowshouldbe100’whendeterminingthetimeof concentrationforthesite.Themodelinginputforsheetflowandshallowconcentrated flowshouldbechanged. GradingandErosionControlPlan 15.TheswalesonsiteshouldbeinconformancewiththeCitydesignstandardswhichisa 2.00%minimum.Theslopeoftheswaleshouldbeaddedtotheplans.Theproposedspot elevationsoftheflowpathshouldbeshownontheplans. 16.Thegradingplanforthesitedoesnotappeartoprovidefreeboardtotheproposed structure. 17.Theswaleacrossthenorthendofthesiteshouldbeencompassedwithadrainageand utilityeasementsinceitwilltakedrainagefromtheditchalongtherailroadandadjacent propertiestothewest.Thedepthoftheswaleshouldprovidefreeboardtothelowfloor andlowbuildingopening. 18.Provideelevationsoftheflowpathacrossthesidewalktoensurewaterwillnotbe trappedalongthebuilding.Theproposedflowpathacrossthesidewalkonthesouthend ofthesitedoesnotappeartobebelowthelowbuildingopening. Ms.AngelaSchumann February26,2014 Page3 F:\CommunityDevelopmentDirector\Planning&Development\PlanningFiles\2014\2014.012.SRCS.ConCDvlptStagePUD\PCAgenda&Minutes\LTR-aschumann-SwanRiver022614.doc 19.Thegradingplanorerosioncontrolplanshouldincludeerosioncontrolitems.Theuseof siltfence,inletprotection,constructionentrances,andapplicableBMP’sshouldbeadded tothefinalplans. LandscapePlan 20.Thelandscapeplanshowsbushesalongthenorthpropertylinethatmayobstructthe overlandflowpath.Providemodificationssothatthisdoesnotoccur. Pleasehavetheapplicantprovideawrittenresponseaddressingthecommentsabove.Final constructionplanswillneedtobesubmitted,reviewed,andapprovedpriortobuildingpermit approval.Pleasegivemeacallat763-271-3236ifyouhaveanyquestionsorcomments regardingthisletter.Thankyou. Sincerely, WSB&Associates,Inc. ShibaniK.Bisson,PE CityEngineer cc:SteveGrittman,NAC JonBogart,Bogart,Pederson&Associates,Inc. skb CityCouncilAgenda:03/10/14 1 5M.ConsiderationofapprovingarequestforConditionalUsePermitforanIndustrial ServicesuseinanI-1(LightIndustrial)District.Applicant:AllElements,Inc. (NAC) A.REFERENCE&BACKGROUND: Property:Legal:Lot1,Block1,BargerAddition Address:301ChelseaRoad,Monticello PlanningCaseNumber:2014-011 Request(s):1.ConditionalUsePermitforIndustrialServices (Contractor)intheI-1District 2.Varianceforanoversizedoutdoorstorageyard ApprovedbythePlanningCommissionina4-0vote onMarch4th,2014afterreviewandpublichearing. NoCouncilactionrequiredatthistime;theCouncil wouldserveastheappellatebodyintheeventofan appealofthePlanningCommission’sdecision(s). 3.Varianceforanon-permittedfencematerial ApprovedbythePlanningCommissionina4-0vote onMarch4th,2014afterreviewandpublichearing. NoCouncilactionrequiredatthistime;theCouncil wouldserveastheappellatebodyintheeventofan appealofthePlanningCommission’sdecision(s). DeadlineforDecision:April11,2014 LandUseDesignation:PlacestoWork ZoningDesignation:I-1LightIndustrialDistrict ThepurposeoftheI-1LightIndustrialdistrictistoprovide fortheestablishmentofwarehousingandlightindustrial development. Overlays/Environmental RegulationsApplicable:FreewayBonusSignDistrict CurrentSiteUse:Existingvacantoffice/warehousebuildingwithassociated parkinglot SurroundingLandUses: North:Interstate94 East:Office/Warehouse(I-1) South:Multi-tenantofficebuilding CityCouncilAgenda:03/10/14 2 West:FallonAvenueoverpass ProjectDescription:AllElements,Inc.wouldliketorelocatefromtheirDundas Roadlocationtoanexistingoffice/warehousebuildingat 301ChelseaRoad.Nomodificationstotheexisting buildingorparkingareproposed.Theapplicantis proposinganenclosedoutdoorstorageareaintherearyard. ANALYSIS ConditionalUsePermit AllElements,Inc.isaroofingandsidingcontractorlocatedat1347DundasRoadin Monticello(I-2District).Thebusinesshasoutgrownitscurrentlocationandisseeking tooccupyanexistingvacantoffice/warehousebuildingat301ChelseaRoad approximatelyone-halfmilefromtheircurrentlocation. TheproposedrelocationwouldplacethebusinessinanI-1districtwherecontractor operations(includedinthedefinitionof“IndustrialServices”)areallowedviaconditional usepermit. ConditionalUsePermitEvaluationCriteria Approvalofaconditionalusepermitapplicationrequiresthatthecityfindthatconditions canbeestablishedtoensurethatallofthefollowingcriteriawillalwaysbemet: (i)Theconditionalusewillnotsubstantiallydiminishorimpairpropertyvalueswithin theimmediatevicinityofthesubjectproperty; Comment:Theproposedusewillfitwithintheexistingbuildingandoperationswillbe similartothoseofsurroundinguses.Thisconditionismet. (ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,orwelfareof personsresidingorworkingneartheuse; Comment:Theproposeduseisconsistentwithotheroffice/warehouseusesinthearea andisnotanticipatedtohaveadetrimentalaffectonpersonsinthesurroundingarea. Thisconditionismet. (iii)Theconditionalusewillnotimpedethenormalandorderlydevelopmentof surroundingpropertyforpermittedusespredominantinthearea; Comment:Theproposeduseisinsimilarcharactertosurroundingusesandisnot anticipatedtoimpedefuturedevelopmentanduseofthearea.Thisconditionismet. Oneoftheremainingissuesispotentialstormwaterimpactsfromtheproposedoutdoor storagearea.Theapplicantproposesagravelsurfacewhichwouldtriggerstormwater managementimprovements,suchaspondingand/orfeesforregionaltreatment.The applicantwillneedtoworkwiththeCityEngineertoverifyexistingconditions,aswellas anyadditionalrequirementstoaccommodatetheuseasproposed. CityCouncilAgenda:03/10/14 3 (iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesorroads,and adequatesanitaryfacilitiesareprovided; Comment:Theproposedusewilloccupyanexistingbuildingwhichisanticipatedtobe sufficienttomeettheutilityandinfrastructureneedsofthebusiness.Thisconditionis met. (v)Theconditionalusecanprovideadequateparkingandloadingspaces,andallstorage onthesitecanbedoneinconformancewithCitycoderequirements; Comment:IndustrialServicesaresubjecttotheparkingstandardsinTable4-8.The parkingcalculationsareasfollows: Use:Ratio:SquareFeet:SpacesRequired: Warehouse/Manufacturing1:1,25014,000sf12spaces Office/Administrativearea1:3006,000sf20spaces Totalrequired:32spaces Totalprovided:42spaces Thesiteprovidesparkinginexcessofordinancerequirements.Thesitehasexisting compliantoff-streetloadingfacilities.Thisconditionismet. Theapplicantisproposinganenclosedoutdoorstorageyardof25,980squarefeetwhich exceedsthefloorareaoftheprincipalstructure.Theapplicanthasappliedfora variancetoallowfortheadditionalsquarefootagetoaccommodatetruckmovements withintheoutdoorstorageareaandfordesigncompatibilitywithadjacentbuildings.If thevarianceisnotapproved,theapplicantshallberequiredtosubmitasiteplan demonstratingthattheoutdoorstorageareaisincompliancewiththeordinance standardsasaconditionofapproval. (vi)Theconditionalusewillnotresultinanynuisanceincludingbutnotlimitedtoodor, noise,orsightpollution; Comment:Theproposeduseisnotanticipatedtogenerateanynuisance.Thiscondition ismet. (vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuchas woodlands,wetlands,andshorelines;andallerosionwillbeproperlycontrolled; Comment:Theproposedusewillnotimpactanynaturalfeatures;thebusinessis locatinginanexistingbuildingandtherearenosignificantexistingnaturalfeatureson thesite.Thisconditionismet. (viii)Theconditionalusewilladheretoanyapplicableadditionalcriteriaoutlinedin Chapter5fortheproposeduse. Comment:Theapplicantmustobtainavariancetopermitanoversizedoutdoorstorage areaorsubmitdocumentationforaredesignedoutdoorstorageareathatmeetsthe requirementsoftheordinanceasaconditionofapproval.Theapplicantwillalsoneedto CityCouncilAgenda:03/10/14 4 obtainasignpermitfornewbusinesssignageperordinancerequirements.Iflightingis proposedintheoutdoorstorageyard,alightingplanmustbesubmittedandapproved. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionreviewedtherequestsforConditionalUsePermit,alongwith requestsforVarianceforanoversizedoutdoorstorageyardandVarianceforanon- permittedfencematerial,andheldapublichearingonthestatedrequestsonMarch4th, 2014, Theapplicant,Mr.JohnThurberofAllElementsRoofing,waspresenttoaddress questionsoftheCommission.Mr.Thurberwasabletoprovideaphysicalexampleofthe proposedfencingtypefortheCommission’sreview.Theapplicant’srealestate representative,Mr.WayneElam,wasalsopresentandaddressedtheCommission, describingthesiteconditionsandnotingtheapplicant’sneedtobeabletoexpandtheir businessthroughrelocationtotheproposedsite. Nootherpublictestimonywasreceived. ThePlanningCommissionrecommendedapprovaloftheconditionalusepermitina4-0 vote. ThePlanningCommissionalsoapprovedtheVariances,bothina4-0vote,afterreview andpublichearing.PlanningCommissionservesastheBoardofAdjustmentandAppeal onVariancesandassuch,withtheapproval,Commission’sdecisionstandsandthereis noactionrequiredbytheCouncilonthevariancerequestsatthistime.TheCouncil wouldserveastheappellatebodyintheeventofanappealofthePlanningCommission’s decision(s).ResolutionsrelatedtotheVariancesareincludedforCouncil’sreferenceand providebackgroundontheCommission’sfindingsforvarianceapproval. B.ALTERNATIVEACTIONS: ThePlanningCommissionrecommendsalternative1below. 1.MotiontoapproveaConditionalUsePermitforanIndustrialServicesbusinessin anI-1District,basedonfindingsinPlanningCommissionResolutionNo.2014- 017andcontingentoncompliancewithconditionsaslistedinExhibitZ. 2.MotiontodenytheConditionalUsePermit,basedonfindingstobemadebythe CityCouncil. C.STAFFRECOMMENDATION: AllElements,Inc.isanexistingbusinessinMonticellothatisseekingasitewithinthe citytoaccommodatetheirexpandingoperations.Thebusinesshasbeenoperatingin CityCouncilAgenda:03/10/14 5 compliancewithordinancestandardsattheircurrentlocationasapermitteduseintheI-2 HeavyIndustrialDistrict. Theproposedsitehasanexistingbuildingandoff-streetparkingandloadingfacilities thatallowtheproposedconditionalusetooperateincompliancewithordinance standards.Thenatureoftheproposeduseissimilarincharactertooffice/warehouseuses permittedintheI-1District.Approvaloftheconditionalusepermitforindustrial services(contractor)intheI-1LightIndustrialDistrictisrecommendedwiththe conditionsidentifiedinExhibitZ. D.SUPPORTINGDATA: ExhibitZ–ConditionsofCUPApproval A.PCResolution2014-017-ConditionalUsePermit B.PCResolution2014-019-VariancetoStorageAreaSize C.PCResolution2014-018-VariancetoFenceMaterials D.LandUseApplication E.AerialSiteImage F.ApplicantNarrative G.SitePlan CityCouncilAgenda:03/10/14 6 ExhibitZ ConditionsofApprovalforaConditionalUsePermitforIndustrialServices(Contractor) at301ChelseaRoad 1.Outdoorstoragemustbeconfiguredandscreenedonthesiteincompliancewithordinance requirements,orsubjecttovarianceapproval. 2.Theapplicantmustidentifytheexistingstorageareasurface,andcomplywithstormwater managementrequirements,alongwithanyapplicabletrunkfees,asrecommendedbythe CityEngineer. 3.Theapplicantmustobtainasignpermitfornewbusinesssignageperordinance requirements. 4.Iflightingisproposedintheoutdoorstorageyard,alightingplanmustbesubmittedand approved. 5.Abuildingpermitmustbeobtainedfortheoutdoorstorageyardfence. 6.Thestorageyardshallmaintain20footwidedriveaislesconsistentwiththeapprovedsite plan,dated02/27/2014. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2014 - 017 Date: Resolution No. Motion By: Seconded By: A RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR AN INDUSTRIAL SERVICES BUSINESS AT 301 CHELSEA ROAD. WHEREAS, All Elements, Inc. has submitted an application for a conditional use permit for industrial services (contractor) for the property located at 301 Chelsea Road in the I-1 Light Industrial District, and WHEREAS, the proposed conditional use is similar in nature to permitted uses in the I-1 District and will be consistent with the character of uses in the district, and WHEREAS, the Planning Commission held a public hearing on March 4, 2014 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The conditional use will not substantially diminish or impair property values within the immediate vicinity of the subject property 2. The conditional use will not be detrimental to the health, safety, morals, or welfare of persons residing or working near the use 3. The conditional use will not impede the normal and orderly development of surrounding property for permitted uses predominant in the area 4. The conditional use will not pose an undue burden on public utilities or roads, and adequate sanitary facilities are provided 5. The conditional use can provide adequate parking and loading spaces, and all storage on the site can be done in conformance with City code requirements 6. The conditional use will not result in any nuisance including but not limited to odor, noise, or sight pollution 7. The conditional use will not unnecessarily impact natural features such as woodlands, wetlands, and shorelines; and all erosion will be properly controlled 8. The conditional use will adhere to any applicable additional criteria outlined in Chapter 5 for the proposed use. 9. The use will meet the various standards for development within the applicable zoning district, with the exception for any variances granted by the Planning Commission. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota recommends approval of a conditional use permit for industrial services (contractor) and a variance to permit the use of steel fence materials at 301 Chelsea Road subject to the following conditions: 1. Outdoor storage must be configured and screened on the site in compliance with ordinance requirements, or subject to variance approval. 2. The applicant must identify the existing storage area surface, and comply with stormwater management requirements, along with any applicable trunk fees, as recommended by the City Engineer. 3. The applicant must obtain a sign permit for new business signage per ordinance requirements. 4. If lighting is proposed in the outdoor storage yard, a lighting plan must be submitted and approved. 5. A building permit must be obtained for the outdoor storage yard fence. 6. The storage yard must maintain 20 foot wide drive aisles consistent with the approved site plan, dated 02/27/2014. ADOPTED this 4th day of March, 2014, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: _______________________________ Brad Fyle, Chair ATTEST: ______________________________ Angela Schumann, Community Development Director CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2014 - 018 Date: Resolution No. Motion By: Seconded By: A RESOLUTION APPROVING A VARIANCE TO THE FENCE MATERIALS FOR SCREENING AN OUTDOOR STORAGE AREA AT 301 CHELSEA ROAD. WHEREAS, All Elements, Inc. has submitted an application for alternative fencing materials for the property located at 301 Chelsea Road in the I-1 Light Industrial District, and WHEREAS, the proposed fence is similar in nature to materials utilized for permitted uses in the I-1 District and will be consistent with the character of uses in the district, and WHEREAS, the fencing materials are designed to meet the general intent, if not the specific terms, of the requirements of the City’s zoning ordinance; and WHEREAS, with landscaping and screening as noted, the fence will provide security and enclosure for the storage yard, while the landscaping will provide the aesthetic screening for the area; and WHEREAS, the Planning Commission held a public hearing on March 4, 2014 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed fence material, with the landscaping as proposed, will not be visible to the surrounding property or roadways. 2. The fence material is consistent with the intent of the zoning ordinance, and as such, constitutes a reasonable use proposed by the applicant. 3. The restriction to other materials, in this situation and location, would constitute a practical difficulty in putting the property to a reasonable use. 4. The fence materials will be consistent with both the development of the property, and with the general conditions in the surrounding area. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota recommends approval of a conditional use permit for industrial services (contractor) and a variance to permit the use of steel fence materials at 301 Chelsea Road subject to the following conditions: 1. Outdoor storage must be configured and screened on the site in compliance with ordinance requirements, or subject to variance approval. 2. The applicant must identify the existing storage area surface, and comply with stormwater management requirements, along with any applicable trunk fees, as recommended by the City Engineer. 3. The applicant must obtain a sign permit for new business signage per ordinance requirements. 4. If lighting is proposed in the outdoor storage yard, a lighting plan must be submitted and approved. 5. A building permit must be obtained for the outdoor storage yard fence. 6. The storage yard must maintain 20 foot wide drive aisles consistent with the approved site plan, dated 02/27/2014. ADOPTED this 4th day of March, 2014, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: _______________________________ Brad Fyle, Chair ATTEST: ______________________________ Angela Schumann, Community Development Director CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2014 - 019 Date: Resolution No. Motion By: Seconded By: A RESOLUTION APPROVING A VARIANCE FROM THE REQUIREMENTS FOR THE SIZE AND EXTENT OF AN OUTDOOR STORAGE AS AN ACCESSORY USE AT 301 CHELSEA ROAD. WHEREAS, All Elements, Inc. has submitted an application for a variance for industrial to enclose a proposed outdoor storage yard on property at 301 Chelsea Road in the I-1 Light Industrial District; and WHEREAS, the proposed storage yard enclosure exceeds the size and extent of the principal building on the property; and WHEREAS, the property includes a significant slope easement that impedes other access and development; and WHEREAS, the proposed enclosure will consist of circulation aisles that diminish the total storage use; and WHEREAS, the Planning Commission held a public hearing on March 4, 2014 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. There are unique conditions on the property that create practical difficulties in putting the property to the use proposed by the applicant. 2. The proposed use is a reasonable one provided it meets the requirements and conditions of the City. 3. The conditions on the property are not the result of any actions of the applicant. 4. Denial of the requested variance would diminish the reasonable economic use of the property. 5. Economic conditions are not the sole factor in considering variance approval. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota recommends approval of a conditional use permit for industrial services (contractor) and a variance to permit the use of steel fence materials at 301 Chelsea Road subject to the following conditions: 1. Outdoor storage must be configured and screened on the site in compliance with ordinance requirements, or subject to variance approval. 2. The applicant must identify the existing storage area surface, and comply with stormwater management requirements, along with any applicable trunk fees, as recommended by the City Engineer. 3. The applicant must obtain a sign permit for new business signage per ordinance requirements. 4. If lighting is proposed in the outdoor storage yard, a lighting plan must be submitted and approved. 5. A building permit must be obtained for the outdoor storage yard fence. 6. The storage yard must maintain 20 foot wide drive aisles consistent with the approved site plan, dated 02/27/2014. ADOPTED this 4th day of March, 2014,, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: _______________________________ Brad Fyle, Chair ATTEST: ______________________________ Angela Schumann, Community Development Director Project Narrative February 27, 2014 City of Monticello Attn: Angela Schumann 505 Walnut Street Monticello, MN 55362 RE: Conditional Use Permit and Variance Applications 301 Chelsea Road NE, Monticello, MN Request All Elements, Inc. is requesting Conditional Use Permit and Variance approvals related to the property at 301 Chelsea Road NE, Monticello. All Elements Inc. business includes commercial and residential roofing, siding, windows, and gutters. All Elements Inc. currently operates at 1347 Dundas Road, Monticello. The business has outgrown the current property and has a commitment to growing the business in Monticello. All Elements Inc. is looking to move the business to the existing 301 Chelsea Road property and is requesting necessary City’s approvals to allow for continued business operations. All Elements proposes to improve the site with an outdoor storage area with a fence enclosure and landscape screening. No change is proposed to the existing building or parking configuration at the 301 Chelsea Road property. The property is zoned I-1 and is within is within the Freeway Bonus Sign District. Background All Elements currently has its home office in Monticello, MN and does work throughout Minnesota, Wisconsin, Iowa, and the Dakotas. All Elements Inc. does commercial and residential roofing, siding, windows, and gutters. All Elements Inc. started in Brooklyn Park, MN in February 2002 by John and Tara Thurber. After growing out of their facility in Brooklyn Park the business was moved to Rogers, MN to better accommodate the needs of the business. In 2010 while continuing to grow their business John and Tara wanted to bring All Elements to the same town that they call home, Monticello. In doing this it was much easier to be involved in the local community through volunteering for various community organizations. Community involvement and volunteering has been a characteristic that All Elements encourages their employees to experience also. Project Narrative, Page 2 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 Operations The current location can be visited anytime between the hours of 8:00am and 4:30pm to see the pride All Elements takes in making sure that the facility is visibly pleasing on the exterior. Great pride and care is taken in every company vehicle and piece of equipment to make sure that they are maintained both physically and mechanically. A majority of All Elements employees are from Monticello, Big Lake, Becker, and the St Cloud area. All Elements currently has 27 employees and continues to grow at a steady pace. Conditional Use Permit and Comments Conditional Use Permit is requested for the following activities: • Outdoor Storage in an I-1 zoned property. Approval of a Conditional Use Permit application requires that the City find that conditions can be established to ensure that all of the following criteria will always be met: (i) The conditional use will not substantially diminish or impair property values within the immediate vicinity of the subject property; Comment: It is not anticipated that the proposed use will diminish or impair property values in the vicinity of the subject property. The property is bounded by; I-1 Light Industrial properties to the east and west, B-4 Business District to the south, and I-94 to the north. Businesses of similar type with outdoor storage can be found on nearby industrial properties. The industrial base zoning districts of the City Code are intended to provide locations for the retention, expansion, and creation of businesses that provide jobs in the community. The proposed use would allow for retention and expansion of an existing business in the community. (ii) The conditional use will not be detrimental to the health, safety, morals, or welfare of persons residing or working near the use; Comment: It is not anticipated that the activities associated with All Elements operations will be detrimental to the health or welfare of persons in the vicinity of the business. All materials are handled in a safe manner and in compliance with the requirements of the City Code and Zoning Ordinance. (iii) The conditional use will not impede the normal and orderly development of surrounding property for permitted uses predominant in the area; Project Narrative, Page 3 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 Comment: Adjacent properties to the east, south, and west are existing developed properties. It is not anticipated that the proposed use will negatively impact development of surrounding properties in the area. (iv) The conditional use will not pose an undue burden on public utilities or roads, and adequate sanitary facilities are provided; Comment: Public utilities and roads currently exist in the area of the proposed use. Access for the property is off of Chelsea Road. Access to Fallon Avenue (future) on the west side of the property may not be allowed due to Fallon Avenue design and elevation. Public sanitary sewer and water services currently serve the property. No extensions of sanitary sewer or water service are proposed for the use. The proposed use will not pose a burden on public infrastructure. (v) The conditional use can provide adequate parking and loading spaces, and all storage on the site can be done in conformance with City code requirements; Comment: Adequate vehicle parking exists on site for employees and visitors for the proposed use. Adequate loading berths also exist on the site for the proposed use. All loading is to be in compliance with Section 4.9 Off-street Loading and outdoor storage is to be in compliance with City Code. (vi) The conditional use will not result in any nuisance including but not limited to odor, noise, or sight pollution; Comment: It is not anticipated that the proposed use will create nuisance odors, noise, or sight pollution. Typical materials handled and stored for the proposed use do not create odors or noise and the storage area is proposed with a fence enclosure and landscape screening for visual appeal. (vii) The conditional use will not unnecessarily impact natural features such as woodlands, wetlands, and shorelines; and all erosion will be properly controlled; Comments: The existing site of the proposed use does not include woodland, wetlands, or shorelines. The proposed use will not impact any natural features. A significant portion of the proposed outdoor storage area has evidence of previously placed aggregate surfacing. The outdoor storage area is proposed to be surfaced with recycled aggregate materials for a dust-controlled surface. Storm water runoff increase from the outdoor storage area is anticipated to be negligible considering a portion of the site has previously placed aggregate surface. Placement of recycled aggregate is to be completed in a manner that will result in no change to existing drainage configuration and/or directions. Any erosion will be controlled on site in compliance with City Code. (viii) The conditional use will adhere to any applicable additional criteria outlined in Chapter 5 for the proposed use. Project Narrative, Page 4 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 Comment: The proposed use will comply with all City Code requirements as appropriate. In addition to the overall Conditional Use Permit criteria as detailed above, the Zoning Ordinance also details additional requirements by use. The proposed outdoor storage component of the application requires compliance with Section 5.2(G) Regulations for Industrial Uses and specifically Section 5.2(G)(4) General Warehousing as detailed below: (a) The use shall be located at least 500 feet from any residential district, school, or day care center. Comment: The existing site is understood to be compliant with this requirement. (b) The use shall not locate storage areas within a required setback or perimeter buffer; Comment: The proposed use and improvements will comply with this requirement. (c) The use shall locate outdoor storage areas to the rear of the principal structure. All such outdoor storage shall be screened from view of adjacent properties in conformance with the requirements of Section 4.1(I). Comment: The proposed use and improvements will comply with this requirement. (d) The use shall be designed to ensure proper functioning of the site as related to vehicle stacking, circulation, and turning movements. Comment: The existing site improvements are in compliance with this requirement. (e) The use shall have direct access onto an arterial or collector roadway. Comment: The existing site improvements are in compliance with this requirement. Variance Variance is requested for the following items: • Variance for construction materials of fence enclosure • Variance for size of fence enclosure The proposed fence enclosure materials do not fully comply with Section 4.5 Fences and Walls of the City Code, and the proposed fence enclosure area does not comply with Section 5.3 Accessory Use Standards. Section 4.5 Fences and Walls and specifically 4.5(G) Prohibited Fences require compliance with the following: Project Narrative, Page 5 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 (1) Fences or walls made of debris, junk, rolled plastic, sheet metal, plywood, wooden landscape lattice or waste materials are prohibited in all zoning districts unless such materials have been recycled and reprocessed for marketing to the general public as building materials that resemble new building materials and are designed for use as a fencing material (e.g., picket fencing made from recycled plastic and fiber). Comment: All Elements is requesting a construction material variance from an 8’ fully opaque PVC fence to an 8’ fully opaque white steel fence. This request is made for 2 purposes. The information that we obtained from the fence supplier is the PVC fence basically has a 10 year useful life. The PVC, overtime, dries out from the sun and the elements and is susceptible to becoming brittle and breaking. The white steel fencing that we are proposing will match the white steel siding on the building. It will be much stronger and will be installed with a top cap, which will give the fence a finished appearance. An example picture of the white steel materials proposed for the fence is below. Example Fence Materials Picture Project Narrative, Page 6 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 Landscape screening with 6’ coniferous trees planted at 30’ intervals in proximity to the fence is proposed to enhance the esthetic appearance of the property. Section 5.3 Accessory Use Standards and specifically Section 5.3(B)(2) General Standards require compliance with the following: (c) Be subordinate in area, extent, and purpose to the principal use or structure; Comment: The proposed fence enclosure area is larger than the existing building on the property. The existing building includes a main level measuring 17,037 sf and a mezzanine level measuring 3,000 sf, for a total floor area of 20,037 sf. The proposed fence enclosure is 25,980 sf. The difference is 5,943 sf. We are requesting a size variance for practical usable storage area that is necessary for the expanding business. The outdoor storage area must be large enough that we can drive in, off of Chelsea Road, on the east side of the building and once we enter the outdoor storage area, to be able to turn around to drive out. The principal use of the property remains industrial service use and the vehicle and trailer storage and associated movement areas are accessory to that use. Portions of the fence enclosure will not be directly used for materials storage as access drive and turning movement areas are needed. Drives and usable storage areas have been identified on Site Plan C1. The usable storage area within the fence enclosure is 19,233 sf. Access drive and turning movement area are critical for orderly organization of materials, vehicles and trailers within the enclosure. Screening of vehicles and trailers within the enclosure is preferred aesthetically and leaves more spaces available in the parking lot for employees and clients. A list of some of the items that are to be stored within the enclosure: • 5 enclosed job trailers: 7’ x 16’ • 2 low dumpsters (roll offs) 4’ tall x 20’ • 5 high dumpsters (roll offs) 6’ tall x 20’ • 20’ flat bed truck • 26’ flat bed truck • 2 1-1/2 ton trucks single rear axle • Dumpster (roll off) truck We are proposing to line up the west side of the fence with the existing west wall of the existing building, and line up the east side of the fence with the existing parking lot curb parallel to the east property line. We are proposing the north side of the fence to be lined up with the north wall of the adjacent building to the east, the Hoglund Bus Building. This will create nice clean site lines and will be compatible with adjacent properties Project Narrative, Page 7 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 Approval of a Variance is to be made upon a determination that practical difficulties will result based on consideration of the following criteria: (i) The property in question cannot be put to a reasonable use if the provisions of this ordinance are strictly applied. Comment: Strict compliance with the fence materials provisions of the ordinance results with fence materials not desirable to the applicant. The fence materials as allowed by the ordinance do not allow for a material match with the existing material of the building resulting in visual esthetics to be degraded. Materials strength and durability would be degraded with alternate materials. Strict compliance with the fence enclosure area provisions of the ordinance results in an outdoor storage area of inadequate size for the proposed business operations. (ii) The circumstances rendering the property unusable are unique to the property. Comment: The existing building materials are unique to this property. The applicant desires fence materials to match existing building materials. An outdoor storage area of inadequate size is not viable for business operations. The existing building is unique to this property and has a floor area that does not provide for ordinance compliance regarding the requested fence enclosure area. Construction of additional building to increase the floor area is not a viable option. (iii) The circumstances rendering the property unusable were not created by the owner thereof. Comment: The applicant desires the fence materials to match the existing building materials. Circumstances beyond the applicants control regarding existing building materials, and ordinance allowed fence materials, result in requesting to use fence materials other than those identified in the ordinance. The existing building size and resulting compliant limited outdoor storage area is beyond the control of the applicant. An outdoor storage area of inadequate size is not viable for business operations. (iv) A Variance, if granted, will not alter the essential character of the locality. Comment: The fence materials proposed would enhance visual esthetics of the fence with a match to existing building material and have superior strength and durability. The fence enclosure area is proposed with boundaries that line up with existing development on adjacent property. Both the fence materials and size do not negatively alter the character of the locality with its industrial setting. Project Narrative, Page 8 of 8 301 Chelsea Road NE, Monticello, MN February 27, 2014 (v) Economic considerations alone shall not constitute a sufficient basis for a Variance if reasonable use for the property exists under the terms of the regulation. Comment: Considerations for the variance of fence materials are visual esthetics and superior strength and durability. Considerations for fence enclosure area are adequate size for business operations. We look forward to continuing successful operations in Monticello. Thank you for your consideration CI V I L E N G I N E E R I N G SI T E D E S I G N 1347 Dundas Road Monticello, MN 55362 John Thurber (763)314-0234 ALL ELEMENTS, INC PROJECT LOCATION: LEGAL DESCRIPTION: INDEX OF DRAWINGS: CI V I L E N G I N E E R I N G SI T E D E S I G N 1347 Dundas Road Monticello, MN 55362 John Thurber (763)314-0234 ALL ELEMENTS, INC PROJECT LOCATION: LEGAL DESCRIPTION: INDEX OF DRAWINGS: CityCouncilAgenda:03/10/14 1 5N.ConsiderationofauthorizingtheMonticelloEconomicDevelopmentAuthorityto approveapurchaseagreementforpropertyat130EastBroadway(PID155-010- 034102)(WO/AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoconsidersupportingtheEconomicDevelopmentAuthority’s pendingactiontoapproveapurchaseagreementforaparcelofpropertylocatedinthe OriginalTownplatfortheCityofMonticello. TheEDAwillconsideractiontoapprovethepurchaseagreementonMarch12th,2014at theirregularmeeting.AlthoughtheEDAhasthestatutoryandorganizationalauthority (underitsenablingresolutionandbylaws)toapproveacquisitionsofrealproperty withoutformalCityCouncilaction,obtaininganexpressionofsupportforthispurchase fromCouncilisconsistentwithestablishedpurchasingprotocol. NopublichearingisrequiredforEDAlandacquisitions. A1.BudgetImpact:BudgetimpactwillbetotheEDA’sTIF1-22District. A2.StaffImpact:Stafftimehasbeenutilizedfordevelopmentofthepurchase agreementandassociatednegotiations. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizetheMonticelloEconomicDevelopmentAuthoritytoapprove aPurchaseAgreementforPID155-010-034102. 2.Motiontonotauthorizeatthistime. C.STAFFRECOMMENDATION: TheCouncil/EDALandNegotiationsTeamandCityStaffrecommendAlternative#1 above.AuthorizationfortheEDAtoproceedwillsupporttheEDA’seffortstoachieve thegoalsoftheEmbracingDowntownPlan,adoptedaspartofChapter3–LandUseof theMonticelloComprehensivePlan. D.SUPPORTINGDATA: None CityCouncilAgenda:03/10/2014 1 5O.ConsiderationofauthorizingthepurchaseofGreatLakesDataSystemsInc(GLDS) billingsoftwareforFiberNet (WO) A.REFERENCEANDBACKGROUND: Thecitycontractswithanindependentcontractortoprovideoperatingservicesfor FiberNet.Theservicesincludeaccesstolicensedsoftwareforcustomerbilling,work ordergeneration,andCSRservicedelivery. Thecity’sFinanceDepartmentwillprovidetheseservicesgoingforward.Todothis,the cityneedstoacquirealicensetousethesoftware. CitystaffhasexaminedfouroptionsfromGLDSandgatheringinformationfrom SourceOneSolutions,whichprovidesbillingservicestoover30telecommunications utilities.Atthetimeofthisstaffreport,pricingdatawasnotavailable.However,Imay presentadditionalinformationonMondaytosupportachangeinthealternativeactions. TheGLDSquotereflectsalessrobustsystemthatiscurrentlyinplace.Staffhasvisited withFiberNetpersonnelandotherpotentialmanagementpartnersinarrivingatthebasis forthestaffrecommendation.Additionally,thesoftwarecangrowwithourneeds.The add-onswillcomewithmodestlyhigherpricesbutthatisoffsetwithlowermonthly supportcostsandlowerannuallicenserenewalfees. Staffalsorecommendsthatthecityresistanyeffortbytheindependentcontractorto transferhiscurrentlicensingagreementtothecity. A1.BudgetImpact:Thecontractorcurrentlycharges$9,500permonthforaccessto thesoftware. A2.StaffWorkloadImpact:Virtuallynochangeonstaffworkload. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizecitystafftopurchaseGLDSbillingsoftwareforFiberNetat anestimatedcostof$28,665. 2.Motiontodenythepurchaseofbillingsoftwareatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: Quote FiberNet GLDS WinCable® Proposal and Sales Order March 3, 2014 Option 3 CONFIDENTIAL – Page 1 of 5 SOFTWARE PRICING Product Description One‐Time Fee Monthly Support* Annual Renewal1 WinCable® Billing/Subscriber Management Standard software for a maximum of 2,500 active subscriber records and unlimited homes passed. First year’s maintenance updates included free of charge. Unlimited technical support available at listed monthly rates or on an as‐needed basis at $150/hr. 5,000 200 900 Standard Workstation + SQL licenses 1 for server @$350; 3 user workstations @ $175 each. Add additional workstations at $175 per Seat License.1 875 WinCable 101 Certification Training for two trainees. Key user, group training held in our Carlsbad, California training facility. 1,190 0 CableAnytime web‐based customer self‐care portal. Integrated as are‐direct from customer’s primary website.2 7,500 150 1,350 WinPay payment processing platform for use with PayPros payment processing platform. Includes ACH/EFT, automated batch lockbox imports, and access to real‐ time API for payment posting. 7,500 150 1,350 Document Management provides the ability to attach documents/files to customer accounts. Included with WinCable Enterprise version and available as an add‐on module with the Standard product. 2,500 50 450 Outbound Messaging Ability to create and send outbound emails/SMS’s (where available) to subscribers based on certain, pre‐defined WinCable actions. 2,500 50 450 Professional Services Two days remote WinCable launch assistance and Addressable Engineering to install and launch above products. Time listed is only estimated. Actual effort will be billed at he listed rate. 1,600 0 GRAND TOTAL3,4 $28,665 $600 $4,500 CityCouncilAgenda:03/10/14 1 7A.Considerationofrejectingbidsreceivedandauthorizingre-advertisementofbidsfora WirelessTelecommunicationsMonopole,CityProjectNo.ZTOWER (JO/SB) A.REFERENCEANDBACKGROUND BidswerereceivedonJanuary29,2014fortheconstructionofaproposed communicationstowerlocatedonthepublicworkssite.Fourbidswerereceivedwith varyingbidresultsastheprojectconsistedofseveralbidoptionsasdescribedbelowand asshownintheencloseddocuments. 1.CompleteTurnkey-Thisbidoptionconsistedofageneralcontractorprovidingthe designandinstallationofthefoundation,electricalgroundgridandfabricationand erectionofthetower. 2.TowerOnly-Thisbidoptionconsistedofacontractortofabricatethetowerand deliverittothesitealongwithprovidingthedesignofthetower,foundationand electricalgroundgrid. 3.ErectionOnly-Thisbidoptionconsistedofacontractorerectingatowerthatis deliveredtothesitealongwithinstallationofthefoundationandelectricalground grid. Theprojectwasbidthiswayinordertoobtaincompetitivebidsastherearecontractors thatonlycompleteasinglecomponentoftheabovework(i.e.eitherfurnishorinstall) andtherearecontractorsthatprovidecompleteturnkeyservices(furnishandinstallthe tower). Theprojectalsoconsistedofdifferentloadingbidoptionsforthetower(i.e.loadingfor onewirelesscarrier,twocarriersandthreecarriers)andtheinclusionofloadingfor futuremicrowavedishestoserveFibernet.Thetowerwasdesignedtoa199-footheight toaccommodateloadingofanantennabyVerizonWirelessat150-feetinconjunction withaleaseagreementandpreviouslyapprovedCUPtolocatetheirantennaandshelter ontheproposedtowerandsite.Thetowerwasalsodesignedtoaccommodateloadingfor twootherpotentialfuturecarriersata135-footand165-footheight.Inaddition,the towerwasdesignedforminimalloadingatalowerheightforsectorantennastoprovide locallyimprovedcoverageandloadingforpotentialpublicsafety/emergencyservicesuse (i.e.sirens,whipantennas,camera,repeatertransmittersforXcel).Three3-footandone 6-footmicrowavedishes,atvaryingradiofrequencieslocatedata190-footcenterline height,werealsoincludedintheloadingdesignandbidoptionswiththeintentthatthese microwavedisheswouldpotentiallyserviceotherareasoutsidetheCitylimitsasa backhaultofiberserviceifthereiseveraneedforthisinthefuture. Intotal,therewere36differentbidpricingoptionstoconsiderandnarrowdowntoone bidoptionthatwouldbethebestvaluefortheCity,withtheobjectiveofgaugingwhat thecurrentandfutureneedsareforFibernet.Anotherconsiderationwasthecost/benefit ofeachoptionasrevenuewouldbegeneratedfromleasingthetowerforotherwireless carrierstoco-locate.Thedifferentbidresultsallowedustoseewhattheincrementalcost CityCouncilAgenda:03/10/14 2 wouldbeforloadingforonetothreewirelesscarriersandthecostforinclusionof loadingforthe6-footmicrowavedish.Adescriptionofthebidsresultsareasfollows: StructuralTowerServices(Becker,MN)bidtheCompleteTurnkeyonly.Bids variedfromapproximately$160,000to$242,000dependingonthebidoption. SabreIndustries,Inc.(SiouxCity,IA)bidfortheCompleteTurnkeyvariedfrom approximately$165,000to$251,000dependingonthebidoption.Theyalso suppliedbidsfortheTowerOnlyandErectionOnlyoptions;however,the ErectionOnlybidisnotvalidsincethepricingdidnotincludethefoundationand electricalgroundgridinstallation. .RohnProducts(Peoria,IL)suppliedabidfortheTowerOnlyforLoadOption #3(threewirelessloading)w/6”MWDish-5ghzatapriceof$69,330. SiouxFallsTower(SiouxFalls,SD)submittedabidfor$107,243forErection Onlyforallbidoptions;however,theyindicatedthattheirbidpriceisan estimatependingfinalfoundationdesignbythetowermanufacturer.Therefore, thisisnotconsideredavalidbid. Thelowbidtoconstructatowertoaccommodatethreewirelesscarriersloadingandalso includedloadingforthe3-footmicrowavedisheswasapproximately$190,000. Providingatowertoaccommodateloadingforthreewirelesscarrierswastheinitial intentoftheprojectandtheincrementalcostcomparedtoaccommodatingloadingfor oneortwowirelesscarriersisnotsubstantial,giventhepotentialrevenuethatcouldbe generatedoverthelongtermfromthesefuturecarriers.Thehigherendofthebids received($230,000to$240,000)fortheCompleteTurnkeybidisduetothelargeloading forthemicrowavedishes. Afterreviewingthebids,andinourdiscussions,itbecameapparentthatanotheroption existstolocatethemicrowavedishesonthecity’swatertowersinsteadofatthetopof theproposedtower,whichwouldtherebyreducetheheightandcostoftheproposed tower.Thetopelevationofthecity’swatertowers,locatedadjacenttotheMonteClub HillandsouthofSchoolBoulevard,areatthesameelevationastheproposed199-foot communicationstoweratthepublicworkssite.Itwasthereforeconcludedthatthe microwavedishes,ifeverneededinthefuture,shouldbelocatedatthecity’swater towerssincetheelevationisthesameandthewatertowercansupportsuchaload. Giventhisscenario,thetowercanbedesignedshorter(approximately170feetinsteadof 199feet).Weestimatethiswouldresultinacostof$150,000insteadof$190,000to $250,000toconstructthetowerwithallmicrowavedishloading(3-footand6-foot dishes). Thisoptionshouldbeconsideredsincethebidresultswereveryhigh,andoutsideofthe initialbudgetof$200,000,forincludingthemicrowavedishloadsontheproposedtower. ThisoptionmakessenseduetotheheightneededandthefactthattheCityalreadyhas theheightandelevationneededintheirexistingwatertowers.Reducingtheheightand CityCouncilAgenda:03/10/14 3 costoftheproposedtowerisafeasibleoptionandlikelythebestvaluefortheCitygiven theuncertaintyfortheneedofthemicrowavedishes,whichifdeterminedneeded,canbe placedonawatertowerinthefuture. Givenalltheinformationabove,staffisrecommendingthatallbidsberejectedandthe projectbere-bidwiththetowerdesignedandconstructedtoanapproximate170-foot heighttoaccommodatethreewirelesscarrierloadsalongwithassociatedsectorantennas andsiren/whipantennaeloadings.Ifapproved,theprojectisproposedtobebidinearly AprilwithconsiderationofawardtobebroughttotheCouncilattheApril14,2014 meeting.ThetowerwouldbeconstructedbylateJuly.StaffhadspokenwithVerizon’s representativeandtheyareinagreementwithacompletiondateofJuly31,2014.The leaseagreementwillnotbereadyforexecutionuntiltheApril14,2014Councilmeeting anyway,duetodelaysonVerizon’sendwithsurveyworkandlegaldescriptionrevisions fortheirelectricalserviceandshelterorientationonthesite. A1.BudgetImpact:TheinitialcostapprovedbythecityCouncilfortheprojectwas upto$300,000usingreservestofundtheprojectupfront.Itisanticipatedthatthe actualprojectcostwillbeunderthisamount.Revenuewillbegeneratedperthe leaseagreementwithVerizonandpotentiallyothercarriersinthefuturethat locateonthetower. A2.StaffWorkloadImpact:UlteigandWSBstaffwillpreparetherevisedplans andspecificationsandre-bidtheprojectforanestimatefeeof$5,000to$10,000, whichwillultimatelybeincorporatedintothetotalprojectcosts. B.ALTERNATIVEACTIONS 1.Motiontorejectbidsreceivedandauthorizere-advertisementofbidsfora WirelessTelecommunicationsMonopole,CityProjectNo.ZTOWER. 2.Motionofother. C.STAFFRECOMMENDATION StaffrecommendsAlternate#1.Rejectingallbidsandre-advertisingtheprojectto reducetheheightandcostoftheproposedtowerisafeasibleoptionandlikelythebest valuefortheCitygiventheuncertaintyfortheneedofthemicrowavedishes.Ifneedfor microwavedishesisdetermined,theycanbeplacedonawatertowerinthefuture. Further,theneedtosupportothergovernmentalorcivildefensecommunicationfunctions canbeachievedonalowertower.Althoughhavingtheextraheightforthemicrowave dishesmightbeusefulinthefuturetosupportapotentialcommunicationuse,itmaynot beworthspendinganadditionalminimumof$30,000onthisspeculation. D.SUPPORTINGDATA CurrentTowerDrawings CityCouncilAgenda:03/10/2014 1 7B.ConsiderationofextendingthePublicWorksDirectorinterimassignmentsand compensationforanadditionalsixmonths (JO/TE) A.REFERENCEANDBACKGROUND: Atthepreviousmeeting,Counciltabledtheitembutalsogavedirectiontostafftore- pointthepositioninanticipationofrecalculatingpaybasedonthepayequitysystem.It wasexpressedbyCouncilthatthisstepshouldhappennowinsteadofbeingdoneatthe completionofanentireyear.Inresponsetothisdirection,Staffhasanalyzedandre- pointedthepositionand,inaccordancewithourPersonnelCommitteeGuidelines,willbe takingthismattertothePersonnelCommitteeasthisCommitteehashistoricallybeen responsibleforprovidingguidanceontheadministrationofthepayequityplan.Inother words,thePersonnelCommitteewillbetakingtheinformationprovidedbystaffandthen willbeplacingtheaffectedemployeesattheappropriategradeandstep.Followingisa summaryofthebeforeandaftereffectofreallocationofdutiestoothersfromapay equitystandardstandpoint.Asyouwillnote,eachsuperintendentwasgivenan additional20pointsfor“Accountability”movingthemfrom“Advanced”to“Extensive” andtheWaterSuperintendentwasgivenanadditional3“Supervision”pointsfor assumingthesupervisoryresponsibilitiesoftheOfficeSpecialist.TheFinanceDirector andCityAdministratordonotreceivemorepointsbecausetheshiftofworktothemdoes notaddtoaccountabilityandaddedworkloadisnotcriteriausedforcalculatingpoints. CurrentGrade/PointsRevisedGrade/Points ParksSuperintendentGrade15208.5Grade17228.5 WaterSuperintendentGrade15210Grade17233 StreetsSuperintendentGrade16214Grade17234 FinanceDirectorGrade21277Unchanged CityAdministratorGrade24325.5Unchanged CurrentSalaryRangesNewSalaryRanges ParksSuperintendent$55,940-$72,722$61,599-$80,079 WaterSuperintendent$55,940-$72,722$61,599-$80,079 StreetsSuperintendent$58,769-$76,400$61,599-$80,079 Whilethecurrentdistributionofworkloadhasworkedwelloverthepastsixmonths, staffdoeshavesomeconcernslongterm.Therefore,wewillcontinuetoevaluatethe effectivenessandfeasibilityonanongoingbasisandreportbacktothePersonnel Committeewithanyrecommendations.Onepossibilitythatmightbeconsideredis establishmentofaCityEngineer/PublicWorksDirector. A1.BudgetImpact:Theadditionalcompensationiswithinbudget. A2.StaffWorkloadImpact:Theresponsibilitiesassignedwillrequireadditional timespentonadministrativetaskswhichwillreducetheamountoftimeeach superintendentisavailableoutinthefield.Theworkloadwillbeincreasedfor boththeFinanceDirectorandCityAdministrator.However,theaddedworkload fortheFinanceDirectorandCityAdministratorismitigatedbythepresenceof CityCouncilAgenda:03/10/2014 2 highperformingandexperiencedSuperintendentsalongwithaneffective consultingCityEngineer. B.ALTERNATIVEACTIONS: 1.MotiontoallowthePersonnelCommitteetodetermineandassignappropriate salarieswithinpayequityforassumingdutiesformerlyhandledbythePublic WorksDirector. 2.MotiontodenyallowingthePersonnelCommitteetodetermineandassign appropriatesalarieswithinpayequityforassumingdutiesformerlyhandledby thePublicWorksDirector. C.STAFFRECOMMENDATION: StaffrecommendsAlternativeAction#1approvingthePersonnelCommitteedetermine andassignappropriatesalarieswithinpayequity.ThePersonnelPolicystatesthatthisis doneonacasebycasebasisand,therefore,staffrecommendsthePersonnelCommittee makeadeterminationontheactualplacementwithinthenewlyassignedgrade.Should theCitydecidetohireaPublicWorksDirectorinthefuture,additionalpointsassignedto staffwouldneedtobere-evaluated. D.SUPPORTINGDATA: DistributionofWorkloadspreadsheet Revised Distribution of Workload - Ordered by level of impact p - Primary Responsibility 8/28/2013 ps - Shared - Distributed Responsibility s - Secondary responsbility Added coordination effort, work output or increased accountability Categories No added work involved Pending WSB Chuck City Fin Street Sew/WatParks Other Long Term Keyes Admin Drctr Supt Supt Supt Coordination Review daily TBT and task sheets / forward to City Admin City Admin to review work schedules daily - already doing s ps ps ps Julie Coordination Reviewing / approving operating procedures SOP's updated by Committee - CA involved as neeed p s s ps ps ps Coordination Plan Review Assistance needed by Spt in review private dev plans p ps ps ps Angela Coordination Point of Contact on Council Requests Supts have more responsibility for direct follow-up s ps ps ps Coordination Public Works Staff Meetings Monday Jeff to attend Monday Meetings as needed for coord s ps ps ps Coordination Site Review/Developm Meetings Engineering to cover PW/Spts called in as needed p p s s s Coordination Repond to public / Citizens desk / calls to Public Wks Receptionist distributes ps ps ps ps ps ps Julie/Vicki/Beth Coordination Safety Committee / Safety activities Implementation responsibilities s ps ps ps Coordination Management of PW managemnt team City Adm involved as needed - assist setting priorities p ps ps ps Julie/Beth Coordination Emergency Management Team up to cover s s ps ps ps Coordination Full PW Department Meetings City Admin included as necessary s ps ps ps Julie/Beth Personnel Julie Evaluation and supervision Joint with Mat Theisen Taking Lead s p s Personnel Beth Evaluaton and supervision Joint with Tom Moores taking lead/Angela Assist p s s Angela Personnel Bill Evaluation and supervision Joint with Mat Theisen Taking Lead s p s Personnel Payroll Same as evaluation responsibilities above p p p Personnel Superintendent Evaluations City Administrator p Personnel Daily Staff issues City Admin and HR Director included as needed s ps ps ps Tracy Personnel vacation approvals Supts will need to coordinate vacation/City Admin p p p p Solid Waste Refuse management Advanced Disposal - Shift to Tom Moores s s p Solid Waste Refuse / Recycling daily issues p Julie/Beth Solid Waste Refuse / Recycing contract Ways out - Will need to be assigned TBD-2015 Water WHPP Manager / Chair Mat Chair with assistance from WSB s s p Water WHPP amendments Implementation of policy p s p Proj - Trees Tree planting projects - Chelsea, School Blvd Notes unclear - Natural for Tom Pawelk s p Proj - Farm Contract Bio-Solids Farm land Contract Expires at end of growing season - Pending MYSA TBD p Proj - Recycling Day Recycling Day - Set up event with Jason Fairly simple project - call Jason and then plan for use of parking lot p Beth Coordinates Proj - Leaf Pick-up Leaf Pick-up Event Organize leaf pick up day p Proj - Grounds Hay Contract Tom Moores in conjunction with Blvd maint-Annual p Proj - lighting Lighting project contact 7th street set up by contract -p s s Proj - lighting Lighting proj 2014 - 7th street west/beyond Notes not clear - natural for Engineer p p Proj - SWPP Overall Management of SWPP program p s p Proj - Chipseal Chipseal project - formerly John Simola Duty p Budget PW Budget monthly review Distributed - Added accountability p s s s Budget PW budget Presentation Distributed s ps ps ps Beth assists Revised Distribution of Workload - Ordered by level of impact p - Primary Responsibility 8/28/2013 ps - Shared - Distributed Responsibility s - Secondary responsbility Added coordination effort, work output or increased accountability Categories No added work involved Pending WSB Chuck City Fin Street Sew/WatParks Other Long Term Keyes Admin Drctr Supt Supt Supt General PW Main Contact department head Phone forwading - Julie or Vicki Distributes Calls ps ps ps ps ps ps ps Vicke/Julie/Beth General Grant applications and execution Distributed, WSB - others ps ps ps ps ps ps ps General Council Agenda Meetings Distributed s ps ps ps General Green Sheet review / editing Everyone has responsibility for reporting …ps ps ps ps ps ps ps Beth Outside Agency Main Contact for other Govt Depts MN Dept of Transportation - Added Accountability p s Outside Agency Main Contact for other Govt Depts MN Pollution Control Agency p s s Outside Agency Main Contact for other Govt Depts MN Dept of Health - Added accountability p s Outside Agency Community contact Bertram Chain of Lakes s p p Beth/Julie Outside Agency Frostbite s p p Beth/Julie Outside Agency Brewfest s p p Beth/Julie Outside Agency Riverfest s p p Beth/Julie Outside Agency Chamber s p p Beth/Julie Outside Agency Safety Committee s ps ps ps Beth/Julie WWTF - Manage WWTF management WWTP permit management, Cargill, Phase I, Blowers p s s s WWTF - Phase 2 WWTF Phaze 2 Tracking on next MPDS Permit TBD-2015 p s s WWTF - Phase 1 Neshap @ WWTF - generator Communication with Xcel p p s s WWTF - Phosphorus Reduction Study (NPDES permit)WSB - completing study - Due June 2014 p s s WWTF - Manage WWTF issues - Wild Card items Cargill, permit management p s s s WWTF - Manage WW effluent permit authourization Cargill, "fine" versus a "surcharge"p s s s WWTF - Manage Cargill main Contact WSB/Chuck s p s s s WWTF - Phase 1 WWTF phaze 1 Monitoring - change orders/advise on payments p s s s WWTF - Phase 1 Construction Progress Phase I Every Day p p WWTF - Phase 1 Billing authourization - Phase I improvements p s WWTF - Phase 1 WWTF contract Needs to be renegotiated in three years TBD Third Street Garbage Enclosure Group Whole block 34 - billing issues or lock changes Riverfest - will be getting a lot of calls - Need to have Matt to get his license - called compliance officer - it has to be Matt