City Council Agenda Packet 02-09-2015AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,February9,2015–7p.m.
MississippiRoom,MonticelloCommunityCenter
Mayor:BrianStumpf
CouncilMembers:CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta
1.CalltoOrderandPledgeofAllegiance
2A.ApprovalofMinutes–January26,2015RegularMeeting
3.Considerationofaddingitemstotheagenda
4A.Citizencomments,publicserviceannouncements,andstaffupdates
1)CitizenComments:
2)PublicServiceAnnouncements:
a)MCCWinterBlockParty(2/21)
3)StaffUpdates:
a)SeniorCenter(PamLoidolt)
b)XcelEnergyTransmissionLineupgrades
4B.CouncilLiaisonUpdates
1)BrianStumpf(IEDC,MCC,FAB,MOAA,MFRA,BCOL,TAC,Personnel)
2)CharlotteGabler(PC,FAB,Library,M-BLTransp,Personnel)
3)LloydHilgart(EDA,IEDC,TAC,TSAC)
4)TomPerrrault(EDA,PAC,MOAA,M-BLTransp,WWTF,Emerg,Safety)
5)GlenPosusta(Parks,BCOL,CommEd,TSAC)
5.ConsentAgenda:
A.ConsiderationofapprovingpaymentofbillsforFebruary9th
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
C.ConsiderationofadoptingResolution#2015-005acceptingacontributionfor
2015fromTomPerraulttogototheGeneralFundCS
D.Considerationofadopting2014legalamendmentstotheCity’sPersonnelPolicy
E.ConsiderationofappointingarepresentativefromtheMonticelloChamberof
CommercetotheMonticelloIndustrialandEconomicDevelopmentCommission
SPECIALMEETING
6p.m.–UpdateonSolarEnergyLegislation
F.ConsiderationofappointingarepresentativetotheMonticelloPlanning
Commissiontofillavacancyfortermtoexpireon12/31/2016
G.ConsiderationofadoptingOrdinanceNo.610approvingthe2015 Cityof
MonticelloOfficialZoningMap
H.Considerationofschedulingthe2015MonticelloLocalBoardofAppealand
EqualizationmeetingonThursday,April9th at6p.m.
I.ConsiderationofadoptingOrdinanceNo.611amendingtheMonticelloCity
Code,Title3,Chapter16–RentalHousingLicensingwithchangesasapproved
onJanuary26,2015,andadoptSummaryOrdinanceNo.611Aforpublication
J.ConsiderationofrenewingmembershipintheI-94WestCorridorCoalitionfor
2015intheamountof$6,379.50
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
7.RegularAgenda:
A.PublicHearing–ConsiderationofadoptingResolution#2015-008orderingthe
projectandauthorizingpreparationofplansandspecificationsforSchool
BoulevardImprovements,CityProjectNo.14C003
B.PublicHearing–ConsiderationofadoptingResolution#2015-009orderingthe
projectandauthorizingpreparationofplansandspecificationsforFallonAvenue
and85th StreetImprovements,CityProjectNo.14C003
C.Considerationofapprovingacost-sharingplanforsanitarysewerrepairsat413
WestBroadway (PID155-010-049080)
8.Addeditems
9.Adjournment
City Council Minutes – January 26, 2015 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, January 26, 2015 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Stumpf called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was recited.
2. Approval of Minutes – January 12, 2015 Regular Meeting
CHARLOTTE GABLER MOVED TO ACCEPT THE JANUARY 12, 2015 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5-0.
3. Consideration of adding items to the agenda
Council meeting updates (Brian Stumpf)
4A. Citizen comments, public service announcements, and updates
1) Citizen Comments: None
2) Public Service Announcements:
a) Winter Block Party and Snow Sculpture Contest (2/21) – Rachel Leonard
announced the 2nd Annual Winter Block Party on February 21st at the
community center. There will be a snow sculpture and snowman contest from
9 a.m. to 1 p.m. Family fun events will run from noon to 2 p.m. The event is
sponsored by Friends of Bertram. Persons can register at MCC for the
contests.
b) City Tree Sales (ends 2/27) – Rachel Leonard announced spring tree sales are
underway for city residents. Six trees typed are available for order with limit
of three trees per household at a cost of $35 each. Orders are due to city hall
by February 27th and trees will be available for pick up toward the end of
April.
3) Updates:
a) Wayne Oberg introduced the managers of the Liquor Store and DMV, Randall
Johnsen and Carolyn Granger respectively. Wayne Oberg described these
operations as very positive for the city as both generate revenue from their
operations.
City Council Minutes – January 26, 2015 Page 2
Department of Motor Vehicles (DMV) - Wayne Oberg reviewed the mission
statement of the DMV. For 2014 the DMV realized a net profit of $196,170.
They handled 67,462 transactions for the year, with the majority of those
being related to motor vehicles. The annual revenue totaled $497,798 with
expenses totaling $301,628.
Carolyn Granger talked to Council about some of the changes that she has
made to increase revenue and transactions. She has increased advertising in
various ways, the DMV has participated in some community events to
increase awareness of the local office, she has called and sent letters to area
car dealers to offer their services, and she has made changes in the office to
improve operational efficiencies. Carolyn Granger mentioned a survey that
they conducted last year, which generated positive comments as to the office
staff and treatment of customers. The Monticello DMV office received high
ratings overall.
b) Liquor Store – Wayne Oberg introduced the mission statement for Hi Way
Liquors. Oberg reviewed the sales by category over the last five years
resulting in increases in all categories. Wayne Oberg pointed out that beer
sales capture about 50% of the sales. He discussed sales, cost of sales, gross
profit, and gross margin, which has remained around 25% over the years. The
net change in revenues and cost of sales/expenditures steadily increased from
2010 to 2013 with a slight drop in 2014.
Randall Johnsen commented on the slight decrease in 2014 and indicated that
should not be of a concern as it was likely due to the construction on I-94.
Since the construction ended, sales have rebounded. Randall Johnsen noted
that the 25% gross margin in liquor sales is very good for this industry.
Randall Johnsen talked about several ways that he promoted Hi Way Liquors
to keep customers coming back, including two wine sales and ongoing
targeted sales during the construction season. Randall Johnsen talked about
how the store profits benefit the community and how he provides unique
promotions to create connections to the community. Examples: a fundraiser
with the Vikings Children’s Fund, annual food drive for the Monticello
Foodshelf, and winter coat drive sponsored by some beer distributors.
Glen Posusta commented on the value of the local liquor store and the amount
of money that it brings into the community. Brian Stumpf noted that the
liquor store offers fair pricing and good inventory.
c) Block 34 – Angela Schumann provided an update on Block 34 as related to
the intersection improvements at CSAH 75 and Hwy 25. Angela Schumann
summarized the ongoing work by consultants and WSB in preparing Block 34
for demolition and redevelopment, including potential for tax increment
financing. The EDA has been kept informed of the progress and was
presented with a proposal for demolition of the former Montgomery Farms
City Council Minutes – January 26, 2015 Page 3
building at 100 East Broadway on the northwest corner of Block 34. The
EDA will be involved in some further actions as this plan progresses.
Brian Stumpf asked why only the one building is being demolished at this
time. Angela Schumann explained that this preserves flexibility for
establishment of future redevelopment as a tax increment district.
4B. Council Liaison Updates
1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel)
Updated on MCC (down 4% usage in 2014, romp & stomp room improvements,
software upgrade in future); TAC (Fallon Avenue overpass); Personnel (city hall
space needs)
2) Charlotte Gabler (PC, FAB, Library, M-BL Transp, Personnel)
FAB (role of board members & staff, goals, property/utility easement area); PC
(interim sign ordinance, solar power land use)
3) Lloyd Hilgart (EDA, IEDC, TAC, TSAC)
EDA (TIF districts/financing)
4) Tom Perrrault (EDA, PAC, MOAA, M-BL Transp, WWTF, Emerg, Safety)
EDA (welcomed 2 new commissioners); PAC (discussed hours for law
enforcement); MOAA and M-BL Transp (upcoming meetings)
5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC)
BCOL (next land purchases, biosolids farm)
5. Consent Agenda:
A. Consideration of approving payment of bills for January 26th. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Liquor
Store.
C. Consideration of adopting Resolution #2015-003 approving a contribution from
All Elements to sponsor the 2015 Blazin’ Thru Bertram/Phillip LaVallee
Memorial Run. Recommendation: Adopt Resolution #2015-003 approving a
contribution of $250 from All Elements for sponsorship of the 2015 Blazin’ Thru
Bertram/Phillip LaVallee Memorial Run.
D. Consideration of adopting Ordinance No. 608 amending the Monticello City
Code, Title 1, Section 6 – Personnel. THIS ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
E. Consideration of adopting Ordinance No. 607 amending the Monticello City
Code, Title 2, Chapter 1 – Planning Commission, and adopt Summary Ordinance
No. 607A for publication. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
City Council Minutes – January 26, 2015 Page 4
F. Consideration of approving the 2015 Wright County Annual Highway
Maintenance agreement. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
G. Consideration of approving amendments to Monticello City Code, Title 3,
Chapter 16 – Rental Housing Licensing. Recommendation: Approve the
proposed amendments to Monticello City Code, Title 3, Chapter 16 – Rental
Housing Licensing for sections 6 and 7 and direct staff to prepare an ordinance
amendment for Council approval and publication.
H. Consideration of approving Amendment No. 3 to the Recreation Agreement
between the school district, the hockey association and the City of Monticello.
Recommendation: Approve Amendment No. 3 to Article VI, Section 2(b) of the
Recreation Agreement between the school district, the hockey association, and the
City of Monticello as proposed.
I. Consideration of authorizing staff to execute a contract with Golden West
Technologies, Inc. to provide after-hours Tech Support for FiberNet. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
J. Consideration of adopting Interim Ordinance No. 609 regulating temporary
signage and adopt Summary Ordinance No. 609A for publication. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
K. Consideration of approving an application for a temporary charitable gambling
permit for a raffle conducted by Swan River Montessori School PTO.
Recommendation: Approve the application for a charitable gambling permit for
a raffle to be conducted by Swan River Montessori PTO on March 21, 2015 at the
community center.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A, D, E, F, I, AND J. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5-0.
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bills for January 26th
Lloyd Hilgart asked about credit card purchases and how that works at the end of the
year. Wayne Oberg talked about the modified accrual basis for accounting at the end of
the year, which would require adjustments if they were actually for 2014 expenses.
Lloyd Hilgart asked about varying prices in gas purchases; it was mentioned that some
purchases may be for a different gas type such as premium or diesel. Brian Stumpf noted
that some of the fire vehicles require premium gas.
City Council Minutes – January 26, 2015 Page 5
TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILL AND
PURCHASE CARD REGISTERS FOR A TOTAL AMOUNT OF $682,361.77.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
5D. Consideration of adopting Ordinance No. 608 amending the Monticello City Code,
Title 1, Section 6 – Personnel
Tom Perrault asked for an explanation on the personnel ordinance change. Jeff O’Neill
discussed the change in job title for the deputy clerk to city clerk and noted that in the
position held by Cathy Shuman, she is actually carrying out the responsibilities of a city
clerk. Tracy Ergen and Jeff O’Neill added comments about the change in title to reflect
separation of City Administrator and City Clerk duties.
LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 608 AMENDING
MONTICELLO CITY CODE, TITLE 1, CHAPTER 6 – PERSONNEL AS PROPOSED.
CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0.
5E. Consideration of adopting Ordinance No. 607 amending the Monticello City
Code, Title 2, Chapter 1 – Planning Commission, and adopt Summary Ordinance No.
607A for publication
Tom Perrault asked about the wording of section 2-1-8 that allows either the Chair or
three members of the Planning Commission to call for a special meeting. He
recommended that it be changed to two members so that a quorum cannot call a meeting
themselves. Angela Schumann offered to check on that to see if which would be the
preferable wording.
LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 607 AMENDING
MONTICELLO CITY CODE, TITLE 2, CHAPTER 1 – PLANNING COMMISSION,
AS PROPOSED (WITH APPROPRIATE LANGUAGE FOR CALLING A MEETING)
AND ADOPT SUMMARY ORDINANCE NO. 607A FOR PUBLICATION. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
[Note: The language in the ordinance was changed to allow the chair or two members to
call for a planning commission meeting.]
5F. Consideration of approving the 2015 Wright County Annual Highway
Maintenance agreement
Tom Perrault asked Tom Moores about the wording in the agreement relating to average
cost per mile for specified years. The years were listed as 2012, 2014, and 2015 and
should be listed as 2012, 2013, and 2014. This will be noted when the contract is
returned to Wright County.
TOM PERRAULT MOVED TO APPROVE THE 2015 MAINTENANCE
AGREEMENT WITH WRIGHT COUNTY AS PROPOSED WITH COMPENSATION
City Council Minutes – January 26, 2015 Page 6
AT $19,641.90. CHARLOTTE GABLER SECONDED THE MOTION. MOTION
CARRIED 5-0.
5I. Consideration of authorizing staff to execute a contract with Golden West
Technologies, Inc. to provide after-hours Tech Support for FiberNet
Several council members pulled this item for an explanation of the request. Jeff O’Neill
discussed the proposal from Golden West and what they would provide for FiberNet.
The company handles call services for a number of small entities for after hours support
and comes highly recommended from Dan Olsen of Windomnet. This contract would
replace some of the after-hours tech support by FiberNet staff.
Glen Posusta expressed his concern about entering into a contract without knowing how
it will work out for the city. He would recommend trying it out for six months rather
than a year. Jeff O’Neill felt this was a good idea and noted that there is a 90-day notice
requirement to cancel the contract. Charlotte Gabler also concurred with a 6-month trial
contract.
GLEN POSUSTA MOVED TO AUTHORIZE A CONTRACT WITH GOLDEN WEST
TECHNOLOGIES, INC. TO PROVIDE AFTER-HOURS CALL CENTER SUPPORT
FOR A 6-MONTH TRIAL PERIOD. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5-0.
Tom Perrault asked if there were any projections of costs for the city. Rachel Leonard
explained the current support system at FiberNet for after-hours, which requires someone
to be available whether or not there are incoming calls. With Golden West, the charges
would be on a per call basis. Tom Perrault asked what would happen if there was a
significant event. Rachel Leonard explained that FiberNet staff could be called on to
handle that. Glen Posusta asked staff to confirm how the city would be charged if there
were a large quantity of calls on a problem.
Lloyd Hilgart asked how this would affect staffing levels at FiberNet. Rachel Leonard
reviewed the plans for adjusting staff hours to cover higher volume times.
5J. Consideration of adopting Interim Ordinance No. 609 regulating temporary
signage and adopt Summary Ordinance No. 609A for publication
Glen Posusta questioned the proposed interim temporary sign ordinance and stated he
would prefer to keep the current interim ordinance as is. Angela Schumann explained
that an interim ordinance cannot be extended. This proposal asks Council to adopt
another interim temporary sign ordinance in order to give the Planning Commission time
to review the temporary sign ordinance.
GLEN POSUSTA MOVED TO ADOPT INTERIM ORDINANCE NO. 609
REGULATING TEMPORARY SIGNAGE, WHICH WOULD EXPIRE JANUARY 26,
2016, AND TO ADOPT SUMMARY ORDINANCE NO. 609A FOR PUBLICATION.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
City Council Minutes – January 26, 2015 Page 7
Other
Glen Posusta asked for clarification on Item 5G regarding the wording in Section C –
Right to Refuse Entry. He wanted to know what would happen if a tenant or owner
would refuse entrance for a rental inspection. Ron Hackenmueller explained that a rental
unit must be inspected in order to be licensed. If entry was refused for the licensing
inspection, they would not receive a rental license.
7. Regular Agenda:
A. Consideration of adopting Resolution #2015-004 denying the January 12th, 2015
appeal of the administrative decision as related to application of Monticello
Zoning Ordinance, Chapter 4, Section 2 – Tree Protection
Angela Schumann explained that this is basically a housekeeping item to follow
up on the action taken by Council on January 12th. By adopting this resolution,
Council affirms their decision to deny the appeal related to the Tree Protection
ordinance.
Glen Posusta questioned when the ordinance was adopted and whether this
ordinance could prohibit development in a commercial area. Angela Schumann
explained that the zoning ordinance was adopted in 2010 and the tree protection
ordinance actually has some exceptions. It is mainly focused on residential
properties and exempts commercial and industrial properties.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015-004 DENYING THE APPEAL OF THE
ADMINISTRATIVE DECISION AS RELATED TO APPLICATION OF
MONTICELLO ZONING ORDINANCE, CHAPTER 4, SECTION 2 – TREE
PROTECTION. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5-0.
B. Consideration of adopting Resolution #2015-006 accepting the feasibility report
and calling for a public hearing for School Boulevard Improvements, City Project
No. 14C003
Shibani Bisson provided a presentation about the feasibility report and proposed
project for School Boulevard Improvements. Shibani Bisson reviewed the
location of the proposed improvements, existing conditions of the road, and
proposed project. Shibani Bisson explained that this would consist of a mill and
overlay between Edmonson and Fallon. Glen Posusta questioned why they are
proposing milling the top two inches and why not complete and edge mill.
Shibani Bisson explained that milling two inches allows for the overlay to be
placed on solid pavement by taking off the top lift. The project would include
tree plantings and improvements to some adjacent pathways. Glen Posusta asked
if there might be impacts to the existing trees when installing a root control
City Council Minutes – January 26, 2015 Page 8
barrier. Shibani Bisson explained the process and stated that they would address
this during design.
The estimated total project cost is $634,500 with funding through assessments to
the school district, city/state aid funds, and pathway improvement budgeted funds.
Shibani Bisson pointed out that meetings were held with the school district to
discuss the assessments. The school district may also want to make some
driveway access improvements in conjunction with this project and that would
also be assessed to them. Wayne Oberg explained that Council adopted a
reimbursement resolution to bond for the costs up front. Shibani Bisson
mentioned that other properties along the project route are not going to be
assessed because they do not have direct access to School Boulevard.
Shibani Bisson asked Council to call for a public hearing on February 9th to
consider ordering the project and authorizing preparation of plans and specs.
Tom Perrault asked about the sidewalk along the school and why that was not
included in the project. Shibani Bisson explained that portion of the trail system
was overlaid within the last ten years and is in good condition. The Parks
Department would take care of any crack filling that is needed.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015-006 ACCEPTING THE FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING ON FEBRUARY 9, 2015 FOR
SCHOOL BOULEVARD IMPROVEMENTS, CITY PROJECT NO. 14C003.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
C. Consideration of adopting Resolution #2015-007 accepting the feasibility report
and calling for a public hearing for Fallon Avenue and 85th Street Improvements,
City Project No. 14C003
Shibani Bisson provided a presentation on the Fallon Avenue and 85th Street
improvements. Shibani Bisson noted that these streets were turned over to the
City when annexation occurred and the City is required to maintain these line
roads. Shibani Bisson reviewed the history of the roads and noted the pavement
conditions in various sections of the roads. Shibani Bisson explained that
MnDOT will be doing work on a portion of 85th Street as part of the Hwy 25
improvements at that intersection. The city is proposing to reclaim and overlay a
portion of 85th Street adjacent to the Hwy 25 project and to overlay a portion of
Fallon Avenue and 85th Street bordering Hunters Crossing. Glen Posusta asked if
the City was going to do anything about the low corner at 85th Street and Fallon
Avenue. Shibani Bisson said that would be looked at when they are working on
the design for the project.
Shibani Bisson discussed the plans for the extension of the Fallon Avenue trail to
Hunters Crossing. The pathway would be constructed adjacent to the roadway
edge with no boulevard in the area of the wetland.
City Council Minutes – January 26, 2015 Page 9
The total projected cost estimate is $280,000, with funding from the Capital
Project fund and Closed Bond fund. Shibani Bisson pointed out that a future
bond sale would be used to reimburse the Street Reconstruction for the project
costs. This project would be bid in conjunction with the School Boulevard
Improvement project.
Shibani Bisson explained that some of the adjoining properties on this project are
located in the township. They will be notified of the public hearing but will not
be assessed as part of the project. If any of the parcels would be annexed, there is
the potential of assessing the developer when the land is developed.
Tom Perrault asked if any of this project would be eligible for using the Texas
underseal. Shibani Bisson explained this is a new technology and may be more
effective for the School Boulevard project. She noted that eventually Fallon
Avenue and 85th Street would be reconstructed to an urban section.
Brian Stumpf commented on an issue with standing water at the intersection of
Fallon Drive at Fallon Avenue. He suggested that should be looked at.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015-007 ACCEPTING THE FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING ON FEBRUARY 9, 2015 FOR THE
FALLON AVENUE PATHWAY EXTENSION AND FALLON AVENUE AND
85TH STREET IMPROVEMENTS, CITY PROJECT NO. 14C003. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
D. Consideration of appointing Daryl Gilles as Monticello Fire Chief as
recommended by Fire Department personnel and appointing him as a
representative to the Fire Relief Board of Trustees
Tracy Ergen presented this item noting that the Fire Department held their annual
meeting on January 19th and elected Daryl Gilles as the Fire Chief for a two year
term. The Council is asked to formally appoint Daryl Gilles to this position.
Chief Gilles spoke briefly about his past experience of 14 years and answered
questions.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPOINT DARYL
GILLES AS MONTICELLO FIRE CHIEF FOR A TWO-YEAR TERM AND
APPOINT HIM AS A REPRESENTATIVE TO THE FIRE RELIEF BOARD OF
TRUSTEES. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5-0.
E. Consideration of approving membership in the MN Public Broadband Alliance
and authorizing a 2015 budget of $7800
City Council Minutes – January 26, 2015 Page 10
Jeff O’Neill explained that this group was formed out of the Blandin Foundation
grant that was authorized by Council and four other agencies last year. The
Alliance focuses on sharing resources to maximize their use of broadband
technology. The organization would like to be established formally with bylaws
and a budget of about $39,000 for 2015. Each of the five member agencies would
be asked to contribute $7,800 toward the budget. It is proposed to fund this out of
the 2015 FiberNet budget.
Lloyd Hilgart asked how much the city is currently saving on broadband. Jeff
O’Neill explained some of the investments that the city has made, which have
decreased our costs and improved our broadband performance. Lloyd Hilgart
would like to see a more concrete definition of costs and benefits that can be
derived by membership in an alliance like this. Rachel Leonard explained some
of the advantages that have been gained by joining forces with other organizations
such as Windomnet.
Tom Perrault had a question on the definitions of membership addressed in the
proposed bylaws, which Brian Stumpf explained.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPROVE
MEMBERSHIP IN THE MINNESOTA PUBLIC BROADBAND ALLIANCE
AND AUTHORIZE A BUDGET SHARE OF $7,800 FOR THE COST OF
MEMBERSHIP IN 2015. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5-0.
8. Added items
Updates for upcoming meetings – Brian Stumpf asked for updates from Animal
Control and the Monticello Senior Center to be scheduled for February 9th, if
possible.
9. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 9:22 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ___
Approved:
Attest: _______________________
City Administrator
CityCouncilAgenda:02/09/15
1
5A.ConsiderationofapprovingpaymentofbillregistersforFebruary9th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$325,822.75.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:02/04/2015 - 2:25PM
Julie.Cheney
Computer Check Proof List by Vendor
Accounts Payable
Batch:00203.02.2015 - 00203.02.2015
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2925 1ST LINE/LEEWES VENTURES LLC Check Sequence: 1 ACH Enabled: False
114554 Resale - syrups 375.75 02/10/2015 226-45127-425410
375.75Check Total:
Vendor:1977 ANCOM COMMUNICATIONS INC Check Sequence: 2 ACH Enabled: False
50764 (3) NiMh FM Battery ;(3) XTSBelt Clip 304.40 02/10/2015 101-42200-421990
304.40Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
0024819PU Credit for cookies not ordered -35.92 02/10/2015 226-45127-425410
501230661 Freight 5.00 02/10/2015 226-45122-433300
501230661 Pizzas for parties (2 cases) 204.66 02/10/2015 226-45127-421460
501230661 Resale - cheese cups, hot dogs, cookies, muffins, pizzas, pretze 425.53 02/10/2015 226-45127-425410
599.27Check Total:
Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 4 ACH Enabled: False
3013577 resale - beer 96.00 02/10/2015 609-49750-425200
96.00Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True
46671200 freight 10.34 02/10/2015 609-49750-433300
46671200 resale - liquor 247.89 02/10/2015 609-49750-425100
46671200 resale - wine 139.22 02/10/2015 609-49750-425300
46771200 freight 14.40 02/10/2015 609-49750-433300
46771200 resale - wine 56.00 02/10/2015 609-49750-425300
46771200 resale - liquor 619.00 02/10/2015 609-49750-425100
46786400 resale - liquor 337.00 02/10/2015 609-49750-425100
46786400 freight 7.20 02/10/2015 609-49750-433300
91492800 (8) 500 asst. bags 167.19 02/10/2015 609-49754-421990
91492800 freight 0.77 02/10/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
1,599.01Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
41145 resale - juice 65.50 02/10/2015 609-49750-425500
41145 resale - soda pop 155.70 02/10/2015 609-49750-425400
41146 resale - beer 1,570.40 02/10/2015 609-49750-425200
41773 Party Room - water 12.80 02/10/2015 226-45127-421460
41773 Resale 586.00 02/10/2015 226-45127-425410
45594 resale - muscle milk 60.00 02/10/2015 226-45127-425410
45595 resale - pop, water, gatorade 220.00 02/10/2015 226-45127-425410
2,670.40Check Total:
Vendor:1659 BLI LIGHTING SPECIALISTS Check Sequence: 7 ACH Enabled: False
00583936 (24) clear; (100) ea. Green; Red;Blue; (25) high Lumenation 1,072.45 02/10/2015 101-43120-421530
00584270 (100) Yellow Transparent 130.59 02/10/2015 101-43120-421530
1,203.04Check Total:
Vendor:4032 BEVERLY & ROBERT BOLDUC Check Sequence: 8 ACH Enabled: False
02032015 763-295-6287 FNM acct Refund 9.48 02/10/2015 656-00000-115025
9.48Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 9 ACH Enabled: True
908756173 (1000) ft. EXTT- 51-241-28 4PR/24CMP-CAT5E-BL-PP 162.45 02/10/2015 656-49877-421800
162.45Check Total:
Vendor:1080 BRAEMAR MAILING SERVICE INC Check Sequence: 10 ACH Enabled: False
38627 UB Qtr 4 2014 (3908) DMV Insert 39.08 02/10/2015 217-41990-434990
38627 UB Qtr 4 2014 (3908) MCC Insert 49.08 02/10/2015 226-45122-431950
38627 UB Qtr 4 2014 (3908) Parks Insert- Print, fold, insert 319.08 02/10/2015 101-45201-434990
38627 UB Qtr 4 2014 Envelopes (3908) eacg #10; #9 (1/2) 263.79 02/10/2015 601-49440-431800
38627 UB Qtr 4 2014 Envelopes (3908) eacg #10; #9 (1/2) 263.79 02/10/2015 602-49490-431800
38627 UB Qtr 4 2014 print statements; fold; insert; etc (1/2) 396.29 02/10/2015 602-49490-431800
38627 UB Qtr 4 2014 print statements; fold; insert; etc (1/2) 396.28 02/10/2015 601-49440-431800
1,727.39Check Total:
Vendor:3632 BRIAN BRAMLEY Check Sequence: 11 ACH Enabled: True
3305 Materials & Shipping - Kit: SNSR Replacement- Solaris; Gas Monit 305.13 02/10/2015 101-42200-421990
3305 Labor - Kit: SNSR Replacement- Solaris; Gas Monit 47.50 02/10/2015 101-42200-421990
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
352.63Check Total:
Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 12 ACH Enabled: False
10934 resale - wine 552.00 02/10/2015 609-49750-425300
552.00Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 13 ACH Enabled: False
5804618-6 5804618-6 12.90 12/31/2014 101-45201-438300
5863599-6 5863599-6 158.24 12/31/2014 101-42700-438300
171.14Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 14 ACH Enabled: False
00035688 Monthly tank rental 45.00 02/10/2015 226-45122-441500
00840055 Bulk Carbon Dioxide (450 lbs) 116.00 02/10/2015 226-45122-421600
00842802 Bulk Carbon Dioxide (310 lbs) 88.00 02/10/2015 226-45122-421600
249.00Check Total:
Vendor:1746 CUSTOM FIRE APPARATUS INC Check Sequence: 15 ACH Enabled: True
15749-02 Freightliner 3000 final invoice 15,280.10 12/31/2014 703-00000-165010
15,280.10Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 16 ACH Enabled: True
103443 resale - misc tax 107.50 02/10/2015 609-49750-425400
103443 resale - beer 16,176.15 02/10/2015 609-49750-425200
103662 resale - beer credit -70.40 02/10/2015 609-49750-425200
103663 resale - beer 32.00 02/10/2015 609-49750-425200
103694 resale - beer 705.15 02/10/2015 609-49750-425200
103694 resale - n/a beer 33.50 02/10/2015 609-49750-425400
103839 resale - n/a beer 16.80 02/10/2015 609-49750-425400
103839 resale - beer 23,438.68 02/10/2015 609-49750-425200
103948 resale - beer credit 150.00 02/10/2015 609-49750-425200
104095 resale - beer credit -136.60 02/10/2015 609-49750-425200
104109 resale - beer 440.30 02/10/2015 609-49750-425200
104382 resale - beer 375.00 02/10/2015 609-49750-425200
104397 resale - misc tax 126.00 02/10/2015 609-49750-425400
1128112-2 resale - beer credit inv#1128112 pd 1/13 & 1/27/15 -26,039.36 02/10/2015 609-49750-425200
1128112-2 resale -mix credit inv#1128112 pd 1/13 & 1/27/15 -131.00 02/10/2015 609-49750-425400
99924-2 resale - beer credit inv # 99924 pd 10/31 & 11/3/2014 -1,012.40 12/31/2014 609-49750-425200
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
14,211.32Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 17 ACH Enabled: True
787882 resale - beer 262.80 02/10/2015 609-49750-425200
262.80Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 18 ACH Enabled: True
180625 BIDS for Broadway demo Ad #339489 230.75 02/10/2015 213-46301-435100
182199 Health & Wellness Ad# 337314 230.00 02/10/2015 226-45122-434990
460.75Check Total:
Vendor:1680 EPIC PRODUCTS INC Check Sequence: 19 ACH Enabled: False
0466788 resale - misc tax 84.00 02/10/2015 609-49750-425400
0466788 freight 20.74 02/10/2015 609-49750-433300
0466953 resale - misc tax 407.56 02/10/2015 609-49750-425400
0466953 freight 38.53 02/10/2015 609-49750-433300
550.83Check Total:
Vendor:2561 FERGUSON WATERWORKS #2516 Check Sequence: 20 ACH Enabled: False
0124461 resale- (50) 5/8 x 3/4 T10 meters; (100) connectors 6,151.11 02/10/2015 601-49440-422710
6,151.11Check Total:
Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 21 ACH Enabled: True
1/1/2015 City Hall Phone Jan 2015 810.77 02/10/2015 702-00000-432100
1/1/2015 City Hall Internet Jan 2015 99.95 02/10/2015 702-00000-432300
1/1/2015 City Hall Cable Jan 2015 12.95 02/10/2015 101-41310-431990
1/1/2015 City Hall Data Hosting Jan 2015 500.00 02/10/2015 702-00000-431900
1/1/2015 City Hall Service Contract Jan 2015 250.00 02/10/2015 702-00000-431900
1/1/2015 MCC Phone Jan 2015 678.31 02/10/2015 702-00000-432100
1/1/2015 MCC Internet Jan 2015 10.00 02/10/2015 702-00000-432300
1/1/2015 MCC Cable Jan 2015 261.65 02/10/2015 226-45122-432500
1/1/2015 DMV Phone Jan 2015 261.10 02/10/2015 702-00000-432100
1/1/2015 DMV Internet Jan 2015 41.95 02/10/2015 702-00000-432300
1/1/2015 Hi Way Liquors Phone Jan 2015 278.65 02/10/2015 702-00000-432100
1/1/2015 Hi Way Liquors Internet Jan 2015 41.95 02/10/2015 702-00000-432300
1/1/2015 Fire Hall Phone Jan 2015 223.09 02/10/2015 702-00000-432100
1/1/2015 Fire Hall Internet Jan 2015 41.95 02/10/2015 702-00000-432300
1/1/2015 Animal Shelter Internet Jan 2015 29.95 02/10/2015 702-00000-432300
1/1/2015 Public Works Phone Jan 2015 344.98 02/10/2015 702-00000-432100
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
1/1/2015 Public Works Internet Jan 2015 69.95 02/10/2015 702-00000-432300
1/1/2015 Parks Phone Jan 2015 113.30 02/10/2015 702-00000-432100
1/1/2015 Prairie Center Phone Jan 2015 20.52 02/10/2015 702-00000-432100
1/1/2015 Sheriff Phone Jan 2015 68.56 02/10/2015 702-00000-432100
1/1/2015 Sheriff Internet Jan 2015 41.95 02/10/2015 702-00000-432300
4,201.53Check Total:
Vendor:1634 FIRE EQUIPMENT SPECIALTIES INC Check Sequence: 22 ACH Enabled: True
8639 (17) Rescue Tech- Tubular Webbing 99.80 02/10/2015 101-42200-421120
99.80Check Total:
Vendor:4031 TRENT GIFFORD Check Sequence: 23 ACH Enabled: False
02032015 FNM-001-0098 acct Refund 10.63 02/10/2015 656-00000-115025
10.63Check Total:
Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 24 ACH Enabled: True
131298 January 2015 - (43) locates 1/2 FNM 31.18 02/10/2015 656-49877-432770
131298 January 2015 - (43) locates 1/2 Water 31.17 02/10/2015 601-49440-432770
62.35Check Total:
Vendor:4026 DONNA GRAHAM Check Sequence: 25 ACH Enabled: False
02032015 763-295-2799 FNM acct Refund 23.82 02/10/2015 656-00000-115025
23.82Check Total:
Vendor:3770 JASON HANKE Check Sequence: 26 ACH Enabled: True
386949 Fiber xconn-SMF xcon Jan 2015; 2hr Troubleshoot ISP drop Jan 20 475.00 02/10/2015 656-49870-431990
475.00Check Total:
Vendor:4027 ERIC HEESEN Check Sequence: 27 ACH Enabled: False
02032015 763-314-0280 FNM acct Refund 22.74 02/10/2015 656-00000-115025
22.74Check Total:
Vendor:1239 HOGLUND BUS COMPANY Check Sequence: 28 ACH Enabled: True
117852 Labor/Repair Order 08 Spartan- Fuel Inject; Core Inject;(2) gask 902.85 02/10/2015 101-42200-440500
117852 Materials- 08 Spartan- Fuel Inject; Core Inject;(2) gasket;etc 1,002.00 02/10/2015 101-42200-440500
1,904.85Check Total:
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 29 ACH Enabled: True
01182015 Fire Dept Fuel 12/29/14-01/18/2015 460.64 02/10/2015 101-42200-421200
01182015 MCC Fuel 1/8/2015- 6.771 gallons Diesel @ $3.059 19.06 02/10/2015 226-45122-421200
479.70Check Total:
Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 30 ACH Enabled: False
150109018 Pool chemicals 1,175.10 02/10/2015 226-45122-421600
1,175.10Check Total:
Vendor:4030 KAREN ILLIES Check Sequence: 31 ACH Enabled: False
02032015 FNM-001-0536 acct Refund 11.63 02/10/2015 656-00000-115025
11.63Check Total:
Vendor:3356 INDIAN ISLAND WINERY Check Sequence: 32 ACH Enabled: False
2365 resale- wine 103.20 02/10/2015 609-49750-425300
103.20Check Total:
Vendor:3971 INTL UNION OF OPER ENGINEERS LOCAL 49 FRINGE BENE Check Sequence: 33 ACH Enabled: False
March 2015 March Health Insurance 51,600.00 02/10/2015 101-00000-217061
March 2015 March Health Insurance 13,780.00 02/10/2015 101-00000-217061
65,380.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 34 ACH Enabled: False
2324013 resale - beer 843.60 02/10/2015 609-49750-425200
2324013 freight 3.00 02/10/2015 609-49750-433300
846.60Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 35 ACH Enabled: False
5075306 freight 81.12 02/10/2015 609-49750-433300
5075306 resale - liquor 6,182.79 02/10/2015 609-49750-425100
5075307 resale - wine 1,015.79 02/10/2015 609-49750-425300
5075307 freight 21.60 02/10/2015 609-49750-433300
5077885 freight 5.76 02/10/2015 609-49750-433300
5077885 resale - liquor 557.00 02/10/2015 609-49750-425100
5077886 freight 33.12 02/10/2015 609-49750-433300
5077886 resale - wine 1,024.15 02/10/2015 609-49750-425300
5079019 freight 30.36 02/10/2015 609-49750-433300
5079019 resale - liquor 2,053.50 02/10/2015 609-49750-425100
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
5079020 freight 56.17 02/10/2015 609-49750-433300
5079020 resale - wine 1,553.73 02/10/2015 609-49750-425300
5079020 resale - misc tax 41.35 02/10/2015 609-49750-425400
5079021 resale - beer 41.98 02/10/2015 609-49750-425200
5080284 freight 15.36 02/10/2015 609-49750-433300
5080284 resale - liquor 1,366.46 02/10/2015 609-49750-425100
5080285 resale - wine 1,609.35 02/10/2015 609-49750-425300
5080285 resale - misc tax 39.95 02/10/2015 609-49750-425400
5080285 freight 34.08 02/10/2015 609-49750-433300
5082822 resale - beer 144.00 02/10/2015 609-49750-425200
5082823 resale - liquor 794.50 02/10/2015 609-49750-425100
5082823 freight 11.52 02/10/2015 609-49750-433300
5082824 freight 14.40 02/10/2015 609-49750-433300
5082824 resale - wine 443.50 02/10/2015 609-49750-425300
511117 resale - liquor credit -10.75 02/10/2015 609-49750-425100
512063 resale - liquor credit -24.90 02/10/2015 609-49750-425100
512064 resale - winecredit -8.67 02/10/2015 609-49750-425300
512065 resale - liquor credit -16.32 02/10/2015 609-49750-425100
512066 resale - liquor credit -10.00 02/10/2015 609-49750-425100
512067 resale - liquor credit -20.00 02/10/2015 609-49750-425100
512068 freight credit -1.44 02/10/2015 609-49750-433300
512068 resale - liquor credit -104.00 02/10/2015 609-49750-425100
512069 resale - wine credit -11.33 02/10/2015 609-49750-425300
16,964.13Check Total:
Vendor:4025 EVELYN JONES Check Sequence: 36 ACH Enabled: False
02032015 763-295-5096 FNM acct Refund 25.76 02/10/2015 656-00000-115025
25.76Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 37 ACH Enabled: False
MN190-00147 BLK034 TIF District 1,184.00 12/31/2014 213-46301-430400
1,184.00Check Total:
Vendor:4033 EVELYN KESTER Check Sequence: 38 ACH Enabled: False
02032015 FNM-001-0099 acct Refund 5.89 02/10/2015 656-00000-115025
5.89Check Total:
Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 39 ACH Enabled: True
010715 Animal Charge (8) 93.60 02/10/2015 101-42700-431990
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
93.60Check Total:
Vendor:4034 LHB, INC Check Sequence: 40 ACH Enabled: False
140573.00-1 Block 34 TIF Analysis 9,598.80 12/31/2014 213-46301-430400
9,598.80Check Total:
Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 41 ACH Enabled: True
201896 581 gallons diesel @ $1.626200 1,142.08 02/10/2015 101-43120-421200
201897 360 gallons @ $1.334700 Unleaded 660.57 02/10/2015 101-43120-421200
1,802.65Check Total:
Vendor:1308 MARCO INC Check Sequence: 42 ACH Enabled: True
270304967 1/10-2/10/15 Contract 4,923.39 02/10/2015 702-00000-441500
4,923.39Check Total:
Vendor:1317 MDRA Check Sequence: 43 ACH Enabled: False
2015 Membership 2015 MDRA Dues 414.00 02/10/2015 217-41990-443300
414.00Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 44 ACH Enabled: True
01/26/15 City Council Meeting Recording 1/26/15 82.50 02/10/2015 101-41110-431990
82.50Check Total:
Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 45 ACH Enabled: True
400413005564 (107) Transactions - December 2014 96.30 12/31/2014 101-42100-431990
96.30Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 46 ACH Enabled: True
01312015 Jan 2015 911 Wright Co 791.21 02/10/2015 656-00000-208170
791.21Check Total:
Vendor:1350 MN DNR WATERS ECO-WATER-RES Check Sequence: 47 ACH Enabled: False
2014 Fees Permit 1964-0152 Agricultural Crop Irrigation Wr. County 2014 140.00 02/10/2015 601-49440-443700
2014 Fees Permit 1964-1059 Water Use 2014 Municipal/Public Water Supply 4,089.87 02/10/2015 601-49440-443700
2014 Fees Permit 1964-1059- 2014 Summer Surcharge (June-Aug overages) 3,581.58 02/10/2015 601-49440-443700
7,811.45Check Total:
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1359 MN RURAL WATER ASSOCIATION Check Sequence: 48 ACH Enabled: False
Registration (3) MRWA Tech Conf- M. Theisen, M. Camarata, S. Weis - 3/3/15 675.00 02/10/2015 601-49440-433200
675.00Check Total:
Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 49 ACH Enabled: False
01/29/2015 Fire Truck Application for Title 22.75 02/10/2015 101-42200-443990
2/3/2015 Title Registration & Sales tax for Fell Trailer 3961CHT 220.58 02/10/2015 101-45201-443990
243.33Check Total:
Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 50 ACH Enabled: False
15035 250 lbs @ .17- Softner Salt- Fire Dept 42.50 02/10/2015 101-42200-422990
42.50Check Total:
Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 51 ACH Enabled: False
1/1/2015 Acct #7900 0440 6327 5196 1,000.00 12/31/2014 101-00000-155010
1/1/2015 Credit for postage charged when setting up new meter -41.47 12/31/2014 101-41940-432200
1/1/2015 Postage for packages to Dept of Public Safety 92.03 12/31/2014 217-41990-432200
1,050.56Check Total:
Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 52 ACH Enabled: False
3945 2014 Continuing Disclosre Report 166.67 12/31/2014 312-47000-431990
3945 2014 Continuing Disclosre Report 166.66 12/31/2014 313-47000-431990
3945 2014 Continuing Disclosre Report 166.66 12/31/2014 314-47000-431990
3945 2014 Continuing Disclosre Report 166.67 12/31/2014 315-47000-431990
3945 2014 Continuing Disclosre Report 166.67 12/31/2014 317-47000-431990
3945 2014 Continuing Disclosre Report 166.67 12/31/2014 318-47000-431990
3960 TIF 22 - Services related to tax increment district 1,920.00 12/31/2014 213-46522-431990
3961 Business Subsidy Reporting 320.00 12/31/2014 213-46301-431990
3,240.00Check Total:
Vendor:4028 KRISTY OLSON Check Sequence: 53 ACH Enabled: False
02032015 FNM-001-0719 acct Refund 20.98 02/10/2015 656-00000-115025
20.98Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 54 ACH Enabled: True
50420 1 hour Labor; Trblshoot 2 lights @ 25 & Broadway 88.00 12/31/2014 101-43160-431990
50421 1.5 hours Labor; Controll Box @ W Bridge Park 132.42 12/31/2014 101-43160-431990
50422 Materials- photo eye control button; knuckle; bucket truck 120.00 12/31/2014 101-43160-431990
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
50422 Labor- photo eye control button; knuckle; bucket truck 308.00 12/31/2014 101-43160-431990
50423 2 hours Labor; Receptacle on pole by Red's; (1) fuse 197.08 12/31/2014 101-43160-431990
50455 1 hour Labor; troubleshoot Hwy 25 lights not on 88.00 12/31/2014 101-43160-431990
50486 3 hour Labor; well pump motor- thrust bearing; shaft seal; koyo 1,478.59 12/31/2014 601-49440-440600
50487 3 hour Labor; GE Well pump- Thrust bearing; koyo bear.;plug; etc 1,425.12 12/31/2014 601-49440-440600
50525 17 hrs Labor; Scissors Lift Rental;(200) conduit; etc-shop 1,756.84 12/31/2014 101-43127-431990
5,594.05Check Total:
Vendor:4036 OVIVO USA LLC Check Sequence: 55 ACH Enabled: True
8464918 12C003 - Sludge Mixer Rebuild 18,706.00 02/10/2015 602-00000-165010
18,706.00Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 56 ACH Enabled: True
010004502307 Resale - buns (18 pkgs) 31.32 02/10/2015 226-45127-425410
31.32Check Total:
Vendor:3744 PARAGON SOLUTIONS GROUP INC Check Sequence: 57 ACH Enabled: False
14416 (5) Aastra 6757i telephone 625.00 12/31/2014 655-49870-421820
625.00Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 58 ACH Enabled: False
8484953 resale - wine 719.69 02/10/2015 609-49750-425300
8484953 freight 8.75 02/10/2015 609-49750-433300
728.44Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 59 ACH Enabled: False
2730821 freight 15.84 02/10/2015 609-49750-433300
2730821 resale - liquor 968.79 02/10/2015 609-49750-425100
2730822 freight 20.40 02/10/2015 609-49750-433300
2730822 resale - wine 1,254.96 02/10/2015 609-49750-425300
2732583 freight 10.08 02/10/2015 609-49750-433300
2732583 resale - liquor 780.68 02/10/2015 609-49750-425100
2732584 freight 2.88 02/10/2015 609-49750-433300
2732584 resale - wine 91.00 02/10/2015 609-49750-425300
2733318 freight 51.37 02/10/2015 609-49750-433300
2733318 resale - liquor 4,473.07 02/10/2015 609-49750-425100
2733319 resale - liquor 768.00 02/10/2015 609-49750-425300
2733319 freight 34.57 02/10/2015 609-49750-433300
2734156 freight 29.52 02/10/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
2734156 resale- liquor 2,989.80 02/10/2015 609-49750-425100
2734157 resale- liquor 2,180.85 02/10/2015 609-49750-425100
2734157 freight 36.00 02/10/2015 609-49750-433300
2734158 freight 33.84 02/10/2015 609-49750-433300
2734158 resale - wine 961.98 02/10/2015 609-49750-425300
2735869 resale - liquor 1,146.29 02/10/2015 609-49750-425100
2735869 freight 20.89 02/10/2015 609-49750-433300
15,870.81Check Total:
Vendor:1852 POWER & TEL Check Sequence: 60 ACH Enabled: True
5721351 (2000) ft. cable; (25) adapters 316.54 02/10/2015 656-49877-421990
316.54Check Total:
Vendor:1450 RAILROAD MANAGEMENT CO III LLC Check Sequence: 61 ACH Enabled: False
314925 License #301483 3/9/15-3/8/16 Rent 18" StormWater Pipeline Cross 160.78 02/10/2015 263-49200-431990
314926 License #301484 3/9/15-3/8/16 Rent 12" StormWater Pipeline Cross 160.78 02/10/2015 263-49200-431990
321.56Check Total:
Vendor:3686 RANDYS SANITATION INC Check Sequence: 62 ACH Enabled: True
1-209488-3 Feb 2015 Shredding FNM 16.09 02/10/2015 656-49870-431990
1-209489-1 Feb 2015 Shredding DMV 16.09 02/10/2015 217-41990-431990
1-209490-9 Feb 2015 Shredding City Hall 16.09 02/10/2015 101-41940-431990
48.27Check Total:
Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 63 ACH Enabled: False
736351 Freight 7.99 02/10/2015 226-45122-433300
736351 cheese pizzas for parties 51.00 02/10/2015 226-45127-421460
736351 Resale - 488.97 02/10/2015 226-45127-425410
738406 Resale - salads, yogurt parfaits 44.55 02/10/2015 226-45127-425410
739670 Resale - Brats, string cheese, cottage cheese 71.75 02/10/2015 226-45127-425410
664.26Check Total:
Vendor:1774 JASON ROUBINEK Check Sequence: 64 ACH Enabled: False
01212015 reimburse for Dominos- house fire 1/13/15 93.67 02/10/2015 101-42200-421990
93.67Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 65 ACH Enabled: True
1/29/2015 Semi Monthly Contract Payment 1,593.75 02/10/2015 101-42700-431200
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
1,593.75Check Total:
Vendor:4024 RACHEL SCHNEIDER Check Sequence: 66 ACH Enabled: False
02032015 763-295-8124 FNM acct Refund 98.36 02/10/2015 656-00000-115025
98.36Check Total:
Vendor:2401 GARY AND TERRY SHERWOOD Check Sequence: 67 ACH Enabled: False
02032015 FNM-001-0391 acct Refund 31.09 02/10/2015 656-00000-115025
31.09Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 68 ACH Enabled: False
894126 Jan 2015 cleaning Fire Dept 100.00 02/10/2015 101-42200-431990
100.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 69 ACH Enabled: False
1247441 freight 1.35 02/10/2015 609-49750-433300
1247441 resale - liquor 58.60 02/10/2015 609-49750-425100
1247442 freight 8.10 02/10/2015 609-49750-433300
1247442 resale - wine 324.00 02/10/2015 609-49750-425300
1247443 freight 22.95 02/10/2015 609-49750-433300
1247443 resale - wine 1,378.00 02/10/2015 609-49750-425300
1249741 freight 5.40 02/10/2015 609-49750-433300
1249741 resale - liquor 631.66 02/10/2015 609-49750-425100
2,430.06Check Total:
Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 70 ACH Enabled: True
247943 (6) kitchen towel; (2) Detergent; (10) Mirror clean;(10)Anti fog 219.99 12/31/2014 101-45201-421650
219.99Check Total:
Vendor:2564 SPORTS PRO LLC Check Sequence: 71 ACH Enabled: True
283 Parts for treadmill repair 1,325.94 02/10/2015 226-45122-440800
283 Labor for treadmill repair 360.00 02/10/2015 226-45122-440800
289 Parts for treadmill & ellyptical repair 894.40 02/10/2015 226-45122-440800
289 Labor for treadmill & ellyptical repair 280.00 02/10/2015 226-45122-440800
2,860.34Check Total:
Vendor:1505 STATE OF MN-DEPT PUBLIC SAFETY Check Sequence: 72 ACH Enabled: False
8610900332014 EPCRA Program - storage year 2014- Facility # 13318 100.00 12/31/2014 601-49440-443700
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
8610900342014 EPCRA Program - storage year 2014- Facility # 13319 100.00 12/31/2014 601-49440-443700
8610900352014 EPCRA Program - storage year 2014- Facility # 13320 100.00 12/31/2014 601-49440-443700
8610900362014 EPCRA Program - storage year 2014- Facility # 13321 100.00 12/31/2014 601-49440-443700
400.00Check Total:
Vendor:3829 STEVE'O'SEPTIC Check Sequence: 73 ACH Enabled: True
Jan 2015 (6) Porta Toilet Rentals - Jan 2015 388.50 02/10/2015 101-45201-431990
388.50Check Total:
Vendor:4023 DOUGLAS STREU Check Sequence: 74 ACH Enabled: False
02032015 FNM-001-0657 acct Refund 40.74 02/10/2015 656-00000-115025
40.74Check Total:
Vendor:1516 TASC Check Sequence: 75 ACH Enabled: False
IN475135 3/1/2015-3/31/2015 Admin Fees 70.72 02/10/2015 101-49240-413500
70.72Check Total:
Vendor:1519 THEIN WELL CO Check Sequence: 76 ACH Enabled: False
5027 Booster Pump #4- contract award 4,683.76 02/10/2015 601-49440-440600
5028 Deep Well #3 - contract award 15,075.00 02/10/2015 601-49440-440600
19,758.76Check Total:
Vendor:4035 THEISEN FLOORING INC Check Sequence: 77 ACH Enabled: False
01302015 carpet install Public Works 150.00 02/10/2015 601-49440-422300
150.00Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 78 ACH Enabled: True
00756343 resale - beer credit -119.90 02/10/2015 609-49750-425200
872284 resale - beer 68.30 02/10/2015 609-49750-425200
872285 resale - beer 49.20 02/10/2015 609-49750-425200
872286 resale - beer 20,614.00 02/10/2015 609-49750-425200
872322 resale - beer 112.00 02/10/2015 609-49750-425200
873572 resale - wine 25.10 02/10/2015 609-49750-425300
873573 resale - n/a beer 48.05 02/10/2015 609-49750-425400
873574 resale - beer 7,557.45 02/10/2015 609-49750-425200
28,354.20Check Total:
Vendor:1527 TOTAL REGISTER SYSTEMS INC Check Sequence: 79 ACH Enabled: False
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
52721 Total Care V6 Annual; TRS- Dial Card Annual Maint. 1,107.37 02/10/2015 609-49754-431900
1,107.37Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 80 ACH Enabled: False
1/20/2015 PI 42 - UB Qtr 4 2014 (3,908 pcs) (1/2) 898.84 02/10/2015 601-49440-432200
1/20/2015 PI 42 - UB Qtr 4 2014 (3,908 pcs) (1/2) 898.84 02/10/2015 602-49490-432200
1,797.68Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 81 ACH Enabled: False
Permit #42 Permit #42 First Class Presort Annual Fee (1/2) 110.00 02/10/2015 601-49440-443700
Permit #42 Permit #42 First Class Presort Annual Fee (1/2) 110.00 02/10/2015 602-49490-443700
220.00Check Total:
Vendor:4029 DAN & SHARON VAILLANCOURT Check Sequence: 82 ACH Enabled: False
02032015 FNM-001-1047 acct Refund 18.30 02/10/2015 656-00000-115025
18.30Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 83 ACH Enabled: True
1515096 resale - soda pop 264.50 02/10/2015 609-49750-425400
1520282 resale - soda pop & mix 257.50 02/10/2015 609-49750-425400
522.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 84 ACH Enabled: True
0116540 freight 16.50 02/10/2015 609-49750-433300
0116540 resale - wine 872.00 02/10/2015 609-49750-425300
0116540 resale - liquor 120.00 02/10/2015 609-49750-425100
0117021 resale - wine 328.00 02/10/2015 609-49750-425300
0117021 resale - liquor 466.00 02/10/2015 609-49750-425100
0117021 freight 19.50 02/10/2015 609-49750-433300
1,822.00Check Total:
Vendor:2533 WELLS FARGO BANK NA Check Sequence: 85 ACH Enabled: False
9448809 Quarterly HSA fee 10/1/14-12/31/14 523.75 12/31/2014 101-49240-413500
523.75Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 86 ACH Enabled: False
6985 Inspection- office remodel; repair emergency lights; wiring for 45.00 02/10/2015 601-49440-422300
6985 Material- office remodel; repair emergency lights; wiring for s 169.69 02/10/2015 601-49440-422300
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
6985 Labor- office remodel; repair emergency lights; wiring for s 357.50 02/10/2015 601-49440-422300
6994 utx - Labor- (9) hours - Inst. DC lines New Rack System 450.00 02/10/2015 656-49870-440100
6994 Materials Inst. DC lines New Rack System 748.50 02/10/2015 656-49870-440100
6996 Labor- (3) hours Office Remodel-Repair- Emerg Lights; Wiring Sou 150.00 02/10/2015 601-49440-422300
6996 Materials- Office Remodel-Repair- Emerg Lights; Wiring Sound Bar 248.96 02/10/2015 601-49440-422300
6997 Material- Library replace ballasts in fixtures 52.92 02/10/2015 101-45501-422990
6997 Laborl- Library replace ballasts in fixtures 65.00 02/10/2015 101-45501-422990
7005 Material- scissor lift rental 65.00 02/10/2015 226-45122-422990
7005 Labor - Repair stairway light to fitness area 97.50 02/10/2015 226-45122-422990
7007 Material- 207 Walnut- Low voltage wiring 117.50 02/10/2015 656-49877-431990
7007 Labor - 207 Walnut- Low voltage wiring 432.50 02/10/2015 656-49877-431990
7020 Material- (10) Exit combo kits, LED 608.00 02/10/2015 101-43127-431990
7020 Labor - (10) Exit combo kits, LED 300.00 02/10/2015 101-43127-431990
3,908.07Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 87 ACH Enabled: True
23206 BLK034 - Acquistion & relocation consult svcs Dahlke propert 976.67 12/31/2014 213-46301-431990
976.67Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 88 ACH Enabled: True
383736 resale - wine 1,080.00 02/10/2015 609-49750-425300
383736 freight 24.74 02/10/2015 609-49750-433300
1,104.74Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 89 ACH Enabled: False
701346 resale- wine credit -12.42 02/10/2015 609-49750-425300
7015108 freight 12.24 02/10/2015 609-49750-433300
7015108 resale - wine 685.73 02/10/2015 609-49750-425300
7016290 freight 11.52 02/10/2015 609-49750-433300
7016290 resale - wine 995.25 02/10/2015 609-49750-425300
1,692.32Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 90 ACH Enabled: False
1080279889 resale - liquor 5,315.37 02/10/2015 609-49750-425100
1080279889 resale - wine 138.00 02/10/2015 609-49750-425300
1080279889 freight 74.92 02/10/2015 609-49750-433300
1080282904 resale - liquor 6,576.37 02/10/2015 609-49750-425100
1080282904 resale - wine 240.00 02/10/2015 609-49750-425300
1080282904 freight 90.90 02/10/2015 609-49750-433300
2080072353 resale - liquor credit -92.51 02/10/2015 609-49750-425100
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
2080072361 resale - liquor credit -112.01 02/10/2015 609-49750-425100
12,231.04Check Total:
Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 91 ACH Enabled: True
123114 World Fishing -Dec 2014 27.36 12/31/2014 655-49860-430920
27.36Check Total:
Vendor:1579 WRIGHT COUNTY HIGHWAY DEPARTMENT Check Sequence: 92 ACH Enabled: False
7443 (360.50) ton Salt & 10% Service Fee 29,523.15 02/10/2015 101-43125-421700
29,523.15Check Total:
Total for Check Run:
Total of Number of Checks:
325,822.75
92
AP-Computer Check Proof List by Vendor (02/04/2015 - 2:25 PM)Page 16
The preceding list of bills payables was reviewed and approved for payment.
Date: 2/9/15 Approved by:________________________________________
Mayor Brian Stumpf
CityCouncilAgenda:2/9/15
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Nicholas Dressler Life Guard MCC 1/31/15 PT
Brieanna Anderson Slide Attendant MCC 1/31/15 PT
Name Reason Department Last Day Class
Connor Bird Involuntary MCC 1/18/15 PT
Trevor Nodland Involuntary MCC 1/18/15 PT
Robyn Ferrian Voluntary MCC 1/31/15 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
New Hire and Terms City Council 2015: 2/3/2015
City Council Agenda: 02/09/15
1
5C. Consideration of adopting Resolution #2015-005 accepting a contribution for 2015
from Tom Perrault to go to the General Fund (CS)
A. REFERENCE AND BACKGROUND:
Tom Perrault intends to contribute a total of $3,000 for the year 2015 to go into the
General Fund. This is a turnback from the compensation he receives as a member of
council. The City expresses their thanks for the donation.
As required by state statute, if the City accepts the donation of funds, the City Council
needs to adopt a resolution specifying the amount of the donation and its use.
A1. Budget Impact: None
A2. Staff Workload Impact: Staff accounts for and reconciles donations contributed
through the City.
B. ALTERNATIVE ACTIONS:
1. Approve the contributions and authorize use of funds as specified.
2. Do not approve the contributions and return the funds to the donors.
C. STAFF RECOMMENDATION:
Staff recommendation is to adopt the resolution accepting the contributions.
D. SUPPORTING DATA:
Resolution #2015-005
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2015-005
APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept contributions of
real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the
benefit of its citizens and is specifically authorized to maintain such property for the benefit of its
citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under
provisions of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONOR/ENTITY DESCRIPTION VALUE
Tom Perrault Cash $3000
WHEREAS, all said contributions are intended to aid the City in establishing facilities,
operations or programs within the city’s jurisdiction either alone or in cooperation with others, as
allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
contributions offered.
NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as
follows:
1. The contributions described above are hereby accepted by the City of Monticello.
2. The contributions described above will be used as designated by the donor. This
may entail reimbursing or allocating the money to another entity that will utilize
the funds for the following stated purpose:
DONOR/ENTITY RECIPIENT PURPOSE
Tom Perrault City of Monticello General Fund donation
ADOPTED BY the City Council of Monticello this 9th day of February, 2015.
CITY OF MONTICELLO
______________________________
ATTEST: Brian Stumpf, Mayor
______________________________________
Jeff O’Neill, City Administrator
CityCouncilAgenda:2/09/15
1
5D.Considerationofadopting2014legalamendmentstotheCity’sPersonnelPolicy
(TE)
A.REFERENCEANDBACKGROUND:
Councilisaskedtoconsideradoptingtheattached2014legalamendmentstotheCity’s
PersonnelPolicy.In2014theWomen’sEconomicSecurityAct(WESA)andother
legislationwaspassedrequiringanumberofamendmentsand/orchangestoourcurrent
personnelpolicies.Whilethepolicieshavebeenfollowedsincetheirpassing,itis
importanttoalsoadoptthemaspartoftheCity’sofficialpersonnelpoliciestoensurethe
City’spoliciesarelegallycompliantwithstateandfederallaw.Movingforwardstaff
willbebringingforwardanylegallyrequiredupdatesforapprovalonanannualbasis.
A1.BudgetImpact:Thereisnoimpacttothebudget.
A2.StaffWorkloadImpact:Minimumrelatingtoincorporatingtheupdatesintothe
PersonnelPoliciesandProceduresManualanddistributingthechangestostaff.
B.ALTERNATIVEACTIONS:
1.Motiontoadopt2014legalamendmentstotheCity’sPersonnelPolicy.
2.MotiontodenyadoptionoflegalamendmentstotheCity’sPersonnelPolicy.
C.STAFFRECOMMENDATION:
CitystaffandthePersonnelCommitteerecommendAlternative#1.
D.SUPPORTINGDATA:
Copyof2014PersonnelPolicyUpdates
Personnel Policy Updates
Women’s Economic Security Act and Other Legally Required Updates
Add to page 19- Sick Leave
Add “mother-in-law,” “father-in-law,” and “grandchild” to the list of relatives an employee may
use personal sick leave benefits to provide care for. [New August 1, 2014]
Add the following to allowable sick time usage:
“Safety Leave- Employees are authorized to use sick leave for reasonable absences for
themselves or relatives (employee's adult child, spouse, sibling, parent, mother-in-law, father-in-
law, grandchild, grandparent, or stepparent) who are providing or receiving assistance because
they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety leave for
those listed, other than the employee and the employee’s child, is limited to 160 hours in any 12-
month period” [New July 1, 2014]
Change on page 25- Parenting Leave [New August 1, 2014]
Change unpaid leave to not exceed twelve (12) weeks.
Add to page 11- Hours of Work [New August 1, 2014]
Unpaid Work Time for Nursing Mothers
“Nursing mothers will be provided reasonable unpaid break time for nursing mothers to express
milk for nursing her child for one year after the child’s birth. The city will provide a room (other
than a bathroom) as close as possible to the employee’s work area, that is shielded from view and
free from intrusion from coworkers and the public and includes access to an electrical outlet,
where the nursing mother can express milk in private.”
Change on page 14- Performance Reviews [New August 6, 2014, MN Supreme Court Case
Schwanke vs. MN Dept. of Administration]
Replace paragraph four (4) with the following:
“While certain components of a performance evaluation, such as disputed facts reported to be
incomplete or inaccurate are challengeable using the city’s grievance process, other performance
evaluation data, including subjective assessments, are not. For those parts of the performance
evaluation system deemed not challengeable, an employee may submit a written response which
will be attached to the performance review.
Change on page 32- Grievance Procedure [New August 6, 2014, MN Supreme Court Case
Schwanke vs. MN Dept. of Administration]
Grievability- Replace #1 with the following:
“While certain components of a performance evaluation, such as disputed facts reported to be
incomplete or inaccurate are challengeable, other performance evaluation data, including
subjective assessments, are not.”
Add to page 4- Affirmative Action/EEO Policy Statement [New May 12, 2014]
Paragraph #1- This policy expressly prohibits discrimination against any employee or job
applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual
orientation, disability, age, marital status, genetic information, status with regard to public
assistance, veteran status, familial status, or membership on a local human rights
commission.
Add to page 9- Compensation [New May 12, 2014]
Wage Disclosure Protection
Under the Minnesota Wage Disclosure Protection law, employees have the right to tell any
person the amount of their own wages. While the Data Practices Act (Minn. Stat. §13.43),
specifically lists an employee’s actual gross salary and salary range as public personnel data,
Minnesota law also requires wage disclosure protection rights and remedies to be included in
employer personnel handbooks. To that end, and in accordance with Minn. Stat. §181.172,
employers may not:
• Require nondisclosure by an employee of his or her wages as a condition of employment;
• Require an employee to sign a waiver or other document which purports to deny an employee
the right to disclose the employee's wages;
• Take any adverse employment action against an employee for disclosing the employee's own
wages or discussing another employee's wages which have been disclosed voluntarily.
• Retaliate against an employee for asserting rights or remedies under Minnesota Statute
§181.172, subd. 3
The city cannot retaliate against an employee for disclosing his/her own wages. An employee’s
remedies under the Wage Disclosure Protection law are to bring a civil action against the city
and/or file a complaint with the Minnesota Department of Labor and Industry.
CityCouncilAgenda:02/09/15
1
5E.ConsiderationofappointingarepresentativefromtheMonticelloChamberof
CommercetotheMonticelloIndustrialandEconomicDevelopmentCommission
(AS)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsidertheappointmentofTaraThurbertotheIndustrialand
EconomicDevelopmentCommittee(IEDC).NewappointmentstotheIEDCmustbe
approvedbyCouncil.
TaraThurbercurrentlyservesontheChamberofCommerceBoardandwasthe
Chamber’svotingrepresentativetotheIEDCfor2014.TheChamberselectedMs.
Thurbertoserveastheirvotingrepresentativeagainin2015.Ms.Thurber’stermonthe
IEDCisretroactivetoJanuary1,2015andisbasedontheChamber’selectedofficer
cycleandappointment.
FortheappointmentsattheJanuary12th councilmeeting,thenewChamberPresident
wasinadvertentlyaddedtothelistastheChamber’svotingrepresentativefor2015.
TheChamberDirectorMarcyAndersonservesasanex-officio(non-voting)member.
TheIEDCunanimouslyrecommendedtheappointmentofMaryBargertotheIEDCfora
3-yeartermandCouncilapprovedthatappointmentonMarch11,2013.Hernamewas
notaddedtotheappointmentlistatthattime;ithasnowbeeninsertedwithhertermto
expireDecember31,2015.Atthepresenttime,theIEDChas13votingmembers.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheappointmentofTaraThurberastheChamber’svoting
representativetotheMonticelloIEDCfora1-yearterm.
2.Motiontonotapprovetheappointmentsatthistime.
C.STAFFRECOMMENDATION:
CityStaffrecommendsAlternative#1toapprovetheappointmenttotheIEDCaslisted
above.
D.SUPPORTINGDATA:
2015CityAppointmentsList
CityCodeTitle2,Chapter10–IEDC
Official Depositories:Wells Fargo
(Chief Financial Officer is authorized to designate other
depositories for investment purposes only)
Official Newspaper:Monticello Times
Health Officer: CentraCare Health Monticello Physicians Clinic
Insurance Agents: Foster Carlson White Agency (general)
Apollo Agency (benefits)
Acting Mayor: Tom Perrault
Joint Commissions:
Community Education Glen Posusta
MOAA Joint Planning Board Brian Stumpf & Tom Perrault
Attorney:Campbell Knutson
Kennedy Graven (EDA)
Planner:Northwest Associated Consultants (Steve Grittman)
Auditor:Malloy, Montague, Karnowski, Radosevich & Co (MMKR)
Consulting Engineer:WSB & Associates
Financial Consultants:Northland Securities
Bond Counsel: Kennedy Graven
COMMISSIONS/BOARDS NAME TERM EXPIRES
Planning Commission Linda Buchmann 3 yr 12/2017 appointed 1/12/15
(3-year staggered terms)Sam Murdoff 3 yr 12/2017 appointed 1/12/15
Alan Heidemann 3 yr 12/2015
Brad Fyle, Chair 3 yr 12/2016
Amber Kramer 3 yr 12/2016 appointed 2/9/15
Charlotte Gabler Council liaison
Parks Commission Larry Nolan 3 yr 12/2017
(3-year staggered terms)Nancy McCaffrey 3 yr 12/2017
Brian Stoll 3 yr 12/2015
Tim Stalpes 3 yr 12/2016
Jack Gregor 3 yr 12/2016
Glen Posusta Council liaison
Police Advisory Commission OPEN 3 yr 12/2017
(3-year staggered terms)Jason Roubinek 3 yr 12/2015
Jim Roberts 3 yr 12/2015
Brad Fyle 3 yr 12/2016
Tom Perrault (voting)Council rep
Library Board Ralph Olsen 3 yr 12/2017
(3-year staggered terms)Elaine Settergren 3 yr 12/2017
Beth Metzger 3 yr 12/2015
Janet Bridgland 3 yr 12/2015
Sandra Lommel 3 yr 12/2016
Charlotte Gabler Council liaison
MCC Advisory Board Jennifer Bethke 3 yr 12/2017
(3-year staggered terms)Heath Bird 3 yr 12/2015
Sandra Theros 3 yr 12/2015
Darren Paumen 3 yr 12/2016
Brian Stumpf (voting)Council rep
2015 ANNUAL APPOINTMENTS & DESIGNATIONS (approved)
Economic Development Authority Bill Tapper 6 yr 12/2015
(6-year staggered terms)Tracy Hinz 6 yr 12/2016
Jim Davidson 6 yr 12/2020 appointed 1/12/15
Bill Demeules 6 yr 12/2018
Steve Johnson 6 yr 12/2017 appointed 1/12/15
Tom Perrault (voting)Council rep
Lloyd Hilgart (voting)Council rep
IEDC:Bill Tapper 3 yr 2017
(3-year staggered terms)Jim Johnson 3 yr 2017
Tim O'Connor 3 yr 2017
Mary Barger 3 yr 2015 appointed 3/11/13
Dick Van Allen 3 yr 2015
Luke Dahlheimer 3 yr 2015
Joni Pawelk 3 yr 2016
Zona Gutzwiller 3 yr 2016
Wayne Elam 3 yr 2016
Don Roberts 3 yr 2016
Pat Thompson 3 yr 2016
Steve Johnson 3 yr 2016
Brian Stumpf Council liaison
Lloyd Hilgart Council liaison
Tara Thurber (voting)Chamber Rep appointed 2/9/15
Chamber Director ex-officio
Bertram Chain of Lakes Advisory Council Kim Hewson Garner (at large)3 yr 12/2017 appointed 1/12/15
(At-large members: 3-year staggered terms)Wes Olson (at large)3 yr 12/2016
Larry Nolan Parks rep 12/2015
adopted bylaws 5/12/14 Sandra Theros MCC rep 12/2015
Brian Stumpf (voting)Council rep
Glen Posusta (voting)Council rep
FiberNet Advisory Board Jacob Kramer 5 yr 12/2018
(5-year staggered terms)Jon Morphew 5 yr 12/2017
Dennis Sullivan 5 yr 12/2016
Brian Stumpf (voting)Council rep
Charlotte Gabler (voting)Council rep
Fire Relief Board of Trustees Jeff O'Neill Staff
(annual)Wayne Oberg Staff
Brian Stumpf Council
Daryl Gilles (2 year)Fire Chief appointed 1/26/15
Council Liaison (ex-officio) appointments to City commissions and committees:
2015 Liaison
Planning Commission Charlotte Gabler
Parks Commission Glen Posusta
Police Advisory Commission (voting)Tom Perrault
Library Board Charlotte Gabler
MCC Advisory Board (voting)Brian Stumpf
EDA (voting)Lloyd Hilgart & Tom Perrault
IEDC Brian Stumpf & Lloyd Hilgart
FiberNet Advisory Board (voting)Brian Stumpf & Charlotte Gabler
BCOL Advisory Council (voting)Brian Stumpf & Glen Posusta
Fire Relief Board of Trustees (voting)Brian Stumpf
Personnel Committee Brian Stumpf & Charlotte Gabler
Wellhead Protection Tom Perrault
WWTF Planning Tom Perrault
Emergency Planning - Xcel Brian Stumpf & Tom Perrault
Emergency Planning - County Tom Perrault
Xcel Public Relations Lloyd Hilgart
M-BL Transportation Coalition Charlotte Gabler & Tom Perrault
Transportation Advisory Committee Brian Stumpf & Lloyd Hilgart
I-94 Coalition Brian Stumpf
Safety Committee Tom Perrault
Time Sensitive Acquisitions Committee Glen Posusta & Lloyd Hilgart
MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 1
TITLE 2 - CHAPTER 10
INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE
SECTION:
2-10-1: Name of Committee
2-10-2: Authorization
2-10-3: Membership
2-10-4: Term of Office
2-10-5: Attendance
2-10-6: Vacancy
2-10-7: Officers
2-10-8: Meetings
2-10-9: Quorum
2-10-10: Duties of the Committee
2-10-11: Amendments
2-10-1: NAME OF THE COMMITTEE: The name of the organization shall be the
Monticello Industrial and Economic Development Committee (IEDC).
2-10-2: AUTHORIZATION: Duties are delegated to the IEDC by the City Council of
Monticello by this ordinance dated June 28, 2010, and by Resolution No. 2008-44
approved the 27th day of May, 2008.
2-10-3: MEMBERSHIP: The Monticello IEDC shall consist of sixteen (16) to eighteen
(18) regular members to be appointed by the City Council of Monticello. Said
Committee members shall consist of Monticello business representatives or
residents of the City of Monticello. Two Council members shall be appointed
annually to serve on the IEDC. The Director of the Monticello Chamber of
Commerce and Industry shall be an ex-officio member of the IEDC.
2-10-4: TERM OF OFFICE: The term of the regular members shall be for three (3) years
and shall be staggered so that no more than one-half of the terms expire in a given
year. All regular terms shall expire at the first City Council meeting of the new
calendar year.
2-10-5: ATTENDANCE: It is the City Council’s intention to encourage IEDC members
to attend all IEDC meetings. It is desired that IEDC members attend at least 75%
of meetings in a calendar year. Members may be subject to replacement by the
City Council in the event attendance does not meet this standard.
2-10-6: VACANCY: Any vacancy in the regular or at large membership shall be filled
by the City Council, and such appointee shall serve for the unexpired term so
filled.
MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 2
2-10-7: OFFICERS:
(A) Elections. The Monticello IEDC shall elect at its Annual meeting from its
membership a chair, vice chair, and a secretary who shall serve for a term
of one year and shall have such powers as may be prescribed in the rules
of said Committee.
(B) Duties of Chair. The chair shall preside at all meetings of the IEDC and
shall have the duties normally conferred and parliamentary usage of such
officers.
(C) Duties of Vice Chair. The vice chair shall act for the chair in his absence.
(D) Duties of Secretary. The secretary shall keep the minutes and records of
the Committee with the assistance of City Staff.
2-10-8: MEETINGS:
(A) Regular meetings shall be held on a date established by the IEDC. In the
event of a conflict with a holiday or special events, a majority at any
meeting may change the date and location of the meeting. The meeting
shall be open to the general public.
2-10-9: QUORUM: A majority of the total IEDC members shall constitute a quorum for
the transaction of business.
2-10-10: DUTIES OF THE COMMITTEE: It shall be the duty of the Committee, with staff
assistance, to advocate and make recommendations to the Economic Development
Authority and City Council, relative to and including influencing industrial and
economic development in and for the City of Monticello, with an emphasis on
industrial land, increase tax base and number of livable wage-level jobs by
promoting industrial and economic growth, and working to maintain a desirable
business environment.
2-10-11: AMENDMENTS: This ordinance may be amended as recommend by the
majority vote of the existing membership of the IEDC and only after majority
vote of the City Council.
(#519, 8/23/10)
CityCouncilAgenda:02/09/15
1
5F.ConsiderationofappointingarepresentativetotheMonticelloPlanning
Commissiontofillavacancyforatermtoexpire12/31/2016 (AS/TE)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoappointAmberKramerasarepresentativetotheMonticello
PlanningCommissiontofillatermtoexpireasofDecember31,2016.CharlotteGabler
previouslyheldtheposition,whichwasvacatedwhenshetookaseatontheCityCouncil
inJanuary.
Thevacantpositionwasadvertisedtothepublicandinterviewswereheldbythe
PlanningCommissiononFebruary3,2015.ThePlanningCommissionrecommended
Ms.Kramer’sappointmenttotheCommissioninaunanimous3-0vote.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheappointmentofAmberKramertotheMonticelloPlanning
CommissionwithhertermtoexpireDecember31,2016.
2.Motiontonotapprovetheappointments.
C.STAFFRECOMMENDATION:
CityStaffandtheMonticelloPlanningCommissionrecommendAlternative#1.
D.SUPPORTINGDATA:
Application–AmberKramer
City Council Agenda: 02/09/15
1
5G. Consideration of adopting Ordinance No. 610 approving the 2015 City of Monticello
Official Zoning Map (AS)
A. REFERENCE & BACKGROUND:
The City Council is asked to take action on adoption of a 2015 Official Zoning Map at
this time.
The Planning Commission has reviewed the attached map and held a public hearing on
the matter on February 3rd, 2015. The Planning Commission unanimously recommends
the adoption of the map by the City Council.
The map included for review includes rezoning actions taken since the adoption of the
last official map in May, 2014, which included:
Ordinance No. 600 – Rezoning Outlot A, Monticello Commerce Center 7th
Addition from B-4 to R-4.
As was the case in May 2014, in adopting the Official Zoning Map, the City Council will
also adopt by reference the Shoreland Overlay District map, the boundaries for which are
in accordance with requirements of both State statute and the Zoning Ordinance.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Ordinance No. 610 approving the adoption of the 2015 City of
Monticello Official Zoning Map, including the Shoreland/Floodplain companion
map.
2. Motion of other.
C. STAFF RECOMMENDATION:
Staff recommends adoption of the City of Monticello Official Zoning Map as proposed.
This draft represents an accurate picture of Monticello’s zoning based on a review of
available records and ordinances. The City Attorney has advised that the City adopt an
official zoning map each year.
D. SUPPORTING DATA:
A. Ordinance No. 610
B: 2015 Official Zoning Map, Proposed
C. Shoreland and Floodplain Boundary, City of Monticello
D. Ordinance No. 600 – rezoning for MCC 7th Addn
E: Resolution No. PC-2015-002
ORDINANCE NO. 610
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE AMENDING AND ADOPTING THE 2015 OFFICIAL
ZONING MAP FOR THE CITY OF MONTICELLO
THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS:
Section 1. The zoning map amendments attached hereto and incorporated herein as
Exhibit “A” is adopted as the Official Zoning Map under Title 10, Section 3.1
of the Zoning Ordinance for the City of Monticello.
Section 2. This Ordinance shall take effect and be in full force from and after its
passage and publication. Revisions will be made online after adoption by
Council. Copies of the complete Zoning Ordinance are available online and
at Monticello City Hall upon request.
ADOPTED AND APPROVED FOR PUBLICATION BY the Monticello City Council this 9th
day of February, 2015.
CITY OF MONTICELLO
_____________________________
Brian Stumpf, Mayor
ATTEST:
__________________________________
Jeff O’Neill, City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITION:
ORDINANCE NO. 610
EXHIBIT “A”
Following are the approved amendments to the Official Zoning Map
Ordinance #600 – Map Amendment for Rezoning from B-4 to R-4 for Outlot A,
Monticello Commerce Center Seventh Addition; Applicant: IRET Properties
County Hwy 75
Chelsea Rd
State Hwy 25
85th St NE
9 0th St N E
Linn St
Pine St
7th St
School Blvd
Riverview Dr
Cedar St
W River St
M
a
r
v
i
n
R
d
Jason Ave
Dundas Rd
W Broadway St
Hart Blvd
Country La
Haug Ave NE
Elm St
W 4th St
Fenning Ave NE
Oakwook Dr
Ma ll a r d L a
95th St NE
Fallon Ave NE
Edmonson Ave NE
Mississippi Dr
5th St
Country Club Rd
Sandberg Rd
P
e
l
i
c
a
n
L
a
F a l c o n D r
Fenning Ave
Walnut St
Oak Ridge Dr
Oriole La
Club View Rd
Broadway St
Hillcrest Rd
E River St
Headman La
M
i
l
l
T
r
a
i
l
L
a
Falcon Ave NE
Wright StBenton St
Elwood Rd
Ramsey St
6th St
River Mill Dr
Wildwood Way
Hilltop Dr
Mill Run Rd
O a k V i e w L a
Farmstead Ave
Martin Dr
4th St E
3rd St E
Red Rock La
Gillard Ave NE
Maple St
Fallon Dr
Willow St
View La E
Grey Stone Ave
Marvin Elwood Rd
Fieldcrest Cir
Fairway Dr
Jason Ave NE
Vine St
M e a d o w L a
Jerry Liefert Dr
Praire Rd
Starling Dr
Palm St
Un
kn
ow
n
o
r N
o
S
tree
tn
ame
Fallon Ave
Golf Course Rd
Falcon Ave
Kevin Longley Dr
Craig La
R
e
d
O
a
k
L
a
Front St
5th St W
Thomas Park D r
Locust St
M o c k i n g b i r d L a
W 3rd St
Ea
s
two
o
d
C
i
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Bri ar Oa ks Bl v d
F
a
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m
s
t
e
a
d
D
r
Henipin St
E
i
d
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r
L
a
Dayton St
Oak La
River Forest Dr
Meadow Oak Ave
Kampa Cir
O
a
k
R
i
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C
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M i l l C t
R i v e r R i d ge L a
Garrison Ave
Oakview Ct
Dundas Cir
Kenneth La
Otter Creek Rd
Minnesota St
Eagle Cir
Crocus La
Meadow Oak La
Stone Ridge Dr
Chestnut St
1 2 0 t h S t N E
Darrow Ave NE
Diamond Dr
Pebble Brook Dr
Widgeon La
Washington St
Bunker Cir
Homestead Dr
Thomas Cir
E
n
d
i
c
o
t
t
T
r
Center Cir
Oak View Cir
Sandtrap Cir
Countr y Cir
Cheyen Ct
Old Territoral Rd
Tanager Cir
Hillcrest Cir
Os prey Ct
Acorn Cir
Balboul Cir
S
w
allo
w
C
ir
R iv e r si d e C ir
Meadow Oak Ct
Matthew Cir
E Oak Dr
S t o n e R i d g e C ir
Oakwood Dr
Meadow Oak Ave NE County Hwy 75
Hart Blvd
Marvin Rd
Marvin Rd
Wright St
90th St NE
Cedar St
Minnesota St
01
City of MonticelloOfficial Zoning Map
10-10-14
:Legend
BASE ZONING DISTRICTS
Residential Districts
-- Low Residential Densities
-- Medium Residential Densities
-- High Residential De nsities
Business Districts
Industrial Districts
OTHER
Water
A-O
R-A
R-1
T-N
R-2
R-PUD
R-3
R-4
B-1
B-2
B-3
B-4
CCD
IBC
I-1
I-2
M-H
Mississippi Wild, Scenic & Rec Overlay District
OVERLAY DISTRICTS
Performance Based Overlay District
!
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!
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!
!
!!!!!
Shoreland District
Special Use Overlay District
!
!
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!!!!
!
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Freeway Bonus Sign District
PUDs
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9 1 s t S t N e
State Highway 25 S
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A
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N
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G o l f C o u r s e R d
Matthew Cir
6th St W
Alpine
Dr
Heron Ct
Willow St
Elm St
Bu
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Cir
I
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Chestnut St
S
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Deer Cir
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Dr
Crocus
Cir
WoodcrestCt
Moun t Curv e Blvd
4th St W
M c k e n n a C t
G
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Maple St
Oa k r i d g e D r
8 9 t h StNe
Gi
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M i l l C t N e
Vine St
C
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8 6 t h S t N e
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9 3 r d St N e
N
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Deeg a n C t
M e a d o w Oak A v e N e
O r i o l e Ln
W
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L
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D e e r S t
W i n d e m e r e C t
O a k l e a f C t
Oakview
C
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P r a i r i e R d
Harvest Ct
M
i
l
l
Trail L n N e
D i a m o n d D r
P a r k D r
Prescott Dr
Linn St
Sum
mit
Ct
B a d g e r S t
Walnut St
Hart Blvd
M
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n
n
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s
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t
a
S
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9 2 n d S t N e
StateHighway25Ne
Sandber
g
R
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1 0 2 n d S t N e
5thStW
M
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a
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o
w
O
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k
D
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River St E
Walnut St S
3rd St E
Locust St
Hennepin St
Ramsey St
Wright St
River St W FrontSt
3rd St W
S c h o o l B l v d
C h e l s e a R d
Palm St
G
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New St
D
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C
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WashingtonSt
O v e rlo ok
Ln
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Dr
83 r d St N e
I n n s b r o o k D r
7 t h S t E
T e r r i toria
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9 0 t h S t N e
Gi
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CraigLn
KennethLn
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S a v a n n a h A v e
B
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M e a d owOak
Ln
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8 5 t h S t N e
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S t a r l i n g D r
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K a mp
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B r i a r O a kes
B
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Halsey Ave Ne
GoodrichDrNe
PinehurstCt
CahillAveNe
Mallard L n
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7 7 t h S t N e
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9
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OakRi
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W
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97th St Ne
J
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8 7 t h S t N e
G
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H
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River vi e w D r N e
1 2 3 r d S t N e
Ibson
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8 7 t h S t Ne
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MarvinElwood
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88 t h S t N e
CrocusLn
E a g l e R i d geLn
PrairieCreekLn
R e dR
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L
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Farmstea
d
A
ve
River Mill Dr N e
Edmonson Ave Ne
C l u b V i e w Dr
W o o d s i d e D r
Oa k v i e w L n
M
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ri
dian
Ave
N
Daver
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Av
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Da
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A
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9 4 t h S t Ne
Hig hland W ay
W
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Wa y
7 9 t h S t N e
C o u n t y R o a d 3 7 N e
84t h S t Ne
Oakri
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D
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N
F
a
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l
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A
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Ne
W eston
D
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M a r t i n Dr
97th St Ne
Fairhi
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L
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M
a
r
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a
n
Ln
Spru
c
e
Dr
1 0 1 s t S t N e
T h o m a s P a r k D r
E a s t O a k D
r
107th St Ne
F a l c o n A v e
DeeganAve
119th St Ne
H illcr e s t Rd
C o u n t y R o a d 3 9 NeA
b
e
r
t
A
v
e
N
e
CedarSt
8 4 t h S t N e
Gilbert
A
v
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N
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80 t h S t N e
WbI94ToPineSt
C a m e r o n A v e N e
1 0 2nd S t Ne
Dalton A v e N e
1
1
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E
a
k
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r
n
Cir Ne
9 5 t h S t N e
H
all A v e Ne
Goo
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r
i
c
h
Ave
Ne
116 t h S t N e
E Broadway St
P i n e S t T o E b I94
C
h
a
m
b
e
r
l
a
i
n
A
v
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N
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C o u n t y R o a d 3 9 N e
C a m e r o n A v e N e
Eb I94 ToPine
St
Aetna
Av e N e
MillR u n Rd
Mississippi Dr Ne
Pine St T o W b I 9 4
AcaciaAveN
e
Ja
b
e
r
A
v
e
N
e
F e n n i n g A ve Ne To E b I 9 4
7th St
W
ChelseaRd
H
a
mil t o n A veNe
8 5 t h S t N e
Ga
r
r
i
s
o
n
A
v
e
N
e
W b I94T
o
F
e
n
ningAve Ne
1 2 0 t h S t N e
12 7 t h S t N e
Brad d ock Ave
Ne
7 5 t h S t N e
1 0 0 t h S t N e
County Road 75 Ne
8 0 t h S t N e
WBroadway St
D
a
v
i
d
s
o
n
A
v
e
Ne
Jason Ave Ne
8 5 t h S t N e
A
c
a
c
i
a
A
v
e
Ne
H
a
r
d
i
n
g
A
ve
Ne
B
ria
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w
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A
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N
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County Road 75
I
f
f
e
rt
A
v
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N
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Interstate94
1 inch = 1,500 feet
Floodway
Fl ood Fr inge
500-Year Floodplain
DNR Protected Waters
Wild and Scenic Boundary
Shoreland Setback
DNR Watercourse
City Boundary
²
Date: 2/12/2014
CityCouncilAgenda:mm/dd/yy
1
5H.Considerationofschedulingthe2015MonticelloLocalBoardofAppealand
EqualizationmeetingonThursday,April9th at6p.m.(CS)
A.REFERENCEANDBACKGROUND:
EachyeartheCountyAssessorschedulesadateforourLocalBoardofAppealand
Equalization(LBAE)meeting,withtheCityCouncilactingasthehearingboard.There
mustbeaquorumofCouncilmemberspresentandatleastoneofthemembersmusthave
attendedtheapprovedtraining.BothBrianStumpfandTomPerraulthaveattendedthe
training.PleasenotethattheMNDepartmentofRevenueisimplementingchangestothe
trainingsessions.Aninformationsheetonthisisattachedwithsupportingdata.
TheCountyAssessorisrecommendingThursday,April9th,2015asthedateforthe
LBAEmeetingwithastarttimeof6p.m.Theyhavealsoofferedachoiceofdaytime
hours,iftheCouncilwouldprefer.Byapprovingthisitemwiththeconsentagenda,
Councilwouldbeselectinga6p.m.starttimeonApril9th.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:Staffwillreserveameetingroomoncethedateand
timeareapproved.
B.ALTERNATIVEACTIONS:
1.Motiontoschedulethe2015MonticelloLocalBoardofAppealandEqualization
meetingonThursday,April9th at6p.m.
2.Motiontoschedulethe2015MonticelloLocalBoardofAppealandEqualization
meetingonThursday,April9th at_________(time).
3.Motionofother.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2.
D.SUPPORTINGDATA:
LetterfromWrightCountyAssessor’sOffice
InformationsheetfromtheMNDepartmentofRevenueaboutLBAEtraining
City Council Agenda: 02/09/15
1
5I. Consideration of adopting Ordinance No. 611 amending the Monticello City Code,
Title 3, Chapter 16 – Rental Housing Licensing with changes as approved on
January 26, 2015, and adopt Summary Ordinance No. 611A for publication
(RH/CS)
A. REFERENCE AND BACKGROUND:
City Council is asked to adopt Ordinance No. 611 which formally incorporates the rental
housing license amendments that were approved at the Council meeting on January 26th.
The amendments were recommended by the City Attorney and were housekeeping
changes for the most part. With the approval at the last meeting, city staff has now
prepared the ordinance and updated the city code section on rental housing licensing.
Along with Ordinance No. 611, Council is also asked to adopt a summary ordinance for
publication.
In review, the amendments to the sections on licensing provisions, issuance, and
inspections clean up some of the language and add clarity to city powers in response to
recent litigation against the legality of rental inspections in some other municipalities.
Sections were also updated to comply with a newer state statute regarding tax clearance
and to add language for liability protection.
The proposed changes are shown in the City Code handout in supporting data.
A1. Budget Impact: Minimal cost for publication.
A2. Staff Workload Impact: None.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Ordinance No. 611 amending the Monticello City Code, Title 3,
Chapter 16 – Rental Housing Licensing with changes as proposed, and adopt
Summary Ordinance No. 611A for publication.
Council approved the proposed changes on January 26, 2015 and staff was
directed to prepare the ordinance amendment for adoption. It should be noted that
the summary ordinance requires a 4/5th vote of council for approval.
2. Motion of other.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1.
City Council Agenda: 02/09/15
2
D. SUPPORTING DATA:
A. Ordinance No. 611 – Rental Housing Licensing amendment
B. Summary Ordinance No. 611A
C. Copy of City Code, Title 3, Chapter 16 – Rental Housing Licensing (with proposed
changes)
D. Excerpt from City Council Minutes – 1/26/15 draft
ORDINANCE NO. 611
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE AMENDING THE MONTICELLO CITY CODE,
TITLE 3, CHAPTER 16 – RENTAL HOUSING LICENSING AS RELATED TO
LICENSING PROVISIONS, ISSUANCE, AND INSPECTIONS
IT IS HEREBY ORDAINED BY the City Council of the City of Monticello, Minnesota:
Section 1. Title 3, Chapter 16 – Rental Housing Licensing, Section 6 shall be shall be
amended as follows:
3-16-6: GENERAL LICENSING PROVISIONS
(B) LICENSE APPLICATION. The owner of a rental dwelling must submit
an application for a license on forms and in the format provided by the
City. The owner must give notice, in writing, to the City within five (5)
business days of any changes to the information contained in the license
application. The application must include:
1. The owner's name, address, and telephone number, owning
partners if a partnership, corporate officers if a corporation;
2. Legal address of the rental dwelling;
3. The type and number of units within the rental dwelling; and
4. The type of structure to be licensed (i.e., single-family, duplex,
Multi-Family); and
5. Pursuant to Minn. Stat. 270C.72, subd. 4, the owner’s Social
Security number and/or Minnesota business identification
number.
(E) LICENSE ISSUANCE.
1. Preliminary Inspection and Investigation. Prior to issuing an
initial license, the Chief Building Official will inspect the rental
dwelling will seek consent from the owner for an inspection of
the rental dwelling and conduct an inspection to determine
compliance with this Chapter, the City Code and the International
Property Maintenance Code. The Chief Building Official will
review the application for completeness. All real estate taxes and
municipal utilities must be paid and current.
ORDINANCE NO. 611
Section 2. Title 3, Chapter 16 – Rental Housing Licensing, Section 7 shall be shall be
amended as follows:
3-16-7: INSPECTIONS
(A) ROUTINE LICENSE INSPECTIONS. After the initial inspection and
issuance of the initial license, the owner of a rental dwelling shall permit
access by the City to perform a minimum of one inspection every two
years of the common space and every dwelling unit. The Chief Building
Official may perform or require additional inspections if deemed
necessary by the Chief Building Official or by the request of a tenant.
No operating license may be issued or renewed unless the City
determines, following an inspection conducted pursuant to this section,
that the dwelling unit complies with this Code. The owner of a dwelling
unit shall contact the Chief Building Official or his or her agents to
arrange an inspection at a reasonable time. The Chief Building Official
and his or her agents are authorized to conduct an inspection provided
the owner or tenant consented to said inspection. A rental dwelling unit,
including any common space areas, must be inspected a minimum of
one time every two years. Nothing shall prohibit the City from
requesting additional inspections if deemed necessary or if requested by
a tenant of a rental dwelling unit. The owner shall notify the tenant or
tenants of the time when the City inspection will be conducted and provide
access to the units.
(B) RESPONSE TO COMPLAINTS. The Chief Building Official shall
respond to complaints of violations of this Chapter. A complaint may be
cause for a complete inspection of a unit or building. If an inspection is
to be made, the Chief Building Official shall notify the owner/ or tenant of
the inspection and request permission to inspect from the owner or
tenant. If the owner or tenant does not consent, the City may pursue an
administrative search warrant to conduct the inspection, unless a lawful
exception to conduct an inspection without a warrant exists. If there are
violations, the Chief Building Official shall notify the owner/ or tenant
pursuant to 3-16-9 to correct the problem which prompted the complaint.
The cost of the inspection shall be paid by the owner if the City's
inspection reveals actual deficiencies as described by the occupant, and
the payment of such cost shall be a condition of license renewal.
(C) RIGHT TO REFUSE ENTRY. The owner, occupant, tenant, or person
in charge of any property or rental unit possesses the right to deny entry
to any unit or property by the Chief Building Official for purposes of
compliance with this chapter. However, nothing in this chapter shall
prohibit the Chief Building Official from asking permission from an
owner, occupant, tenant or person in charge of property for permission
to inspect such property or rental unit for compliance with this chapter
ORDINANCE NO. 611
and all other applicable laws, regulations and codes. Nothing in this
chapter shall prohibit the City of Monticello from seeking a search
warrant or from entering a property or rental unit if a lawful exception
to the warrant requirement exists.
(D) SCOPE OF INSPECTION. Neither the City of Monticello nor any
employee thereof assumes liability for the accuracy or quality of any
property inspected pursuant to this chapter at the request of the owner.
The issuance of a rental license shall not be construed to represent a
warranty or guarantee by or on behalf of the City of Monticello nor
shall the issuance of any certificate, license or approval be construed to
imply or warrant that a unit or property is: safe or free of any dangers or
hazards to the occupants or general public; free and clear of any
violations of this chapter or any other laws, regulations or codes; free
and clear of any defects.
The issuance of any rental license shall not be construed to represent
any warranties or guarantees by or on behalf of the City of Monticello,
nor shall the issuance of any certificates or approvals be construed to
imply that the property is:
1. Completely safe or free of any dangers or hazards to the
occupants or general public.
2. Completely free and clear of any violations of this chapter or any
other codes.
3. Completely free and clear of any defects related to any structural,
fire protection, fire prevention, building utilities or any other
features of the property.
Section 3. The City Clerk is hereby directed to make the changes required by this Ordinance
as part of the Official Monticello City Code, and to renumber the chapters
accordingly as necessary to provide the intended effect of this Ordinance. The
City Clerk is further directed to make necessary corrections to any internal
citations that result from said renumbering process, provided that such changes
retain the purpose and intent of the Monticello City Code as has been adopted.
Section 4. This Ordinance shall take effect and be in full force from and after its passage
and publication. The ordinance in its entirety shall be posted on the City
website after publication. Copies of the complete City Code are available
online and at Monticello City Hall for examination upon request.
ORDINANCE NO. 611
ADOPTED BY the Monticello City Council this 9th day of February, 2015.
CITY OF MONTICELLO
_______________________________
Brian Stumpf, Mayor
ATTEST:
________________________________
Jeff O’Neill, City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITION:
SUMMARY ORDINANCE NO. 611A
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
A SUMMARY ORDINANCE AMENDING THE MONTICELLO CITY CODE, TITLE 3,
CHAPTER 16 – RENTAL HOUSING LICENSING
NOTICE IS HEREBY GIVEN that, on February 9th, 2015, Ordinance No. 611 was
adopted by the City Council of the City of Monticello, Minnesota. Due to the lengthy nature of
Ordinance No. 611, the following Summary Ordinance No. 611A has been prepared for
publication as authorized by state law.
The ordinance adopted by the Council amends the following sections of the Monticello
City Code. The general purpose of the ordinance amendment is to update language in the code
related to rental licensing provisions, issuance, and inspections.
3-16-6 General Licensing Provisions
3-16-7 Inspections
A printed copy of the whole ordinance is available for inspection by any person during
the City’s regular office hours. The complete ordinance will be posted on the City’s website
following publication.
APPROVED FOR PUBLICATION by the City Council of the City of Monticello,
Minnesota, this 9th day of February, 2015.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff O’Neill City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITION:
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 1
CHAPTER 16
RENTAL HOUSING LICENSING
SECTION:
3-16-1 Purpose
3-16-2 Applicability; Scope
3-16-3 Definitions
3-16-4 Enforcement Officer
3-16-5 Responsibility of Owner (Landlord)
3-16-6 General Licensing Provisions
3-16-7 Inspections
3-16-8 Conduct on Licensed Premises
3-16-9 Condition of Licensed Premises
3-16-10 Hearing Procedure
3-16-11 Misdemeanor
3-16-1: PURPOSE.
It is the purpose of this Chapter to protect the public health, safety and welfare of
the community at large and the residents of rental dwellings in the City of
Monticello and to ensure that rental housing in the city is decent, safe and sanitary
and is so operated and maintained as not to become a nuisance to the
neighborhood or to become an influence that fosters blight and deterioration or
creates a disincentive to reinvestment in the community. The operation of rental
residential properties is a business enterprise that entails certain responsibilities.
Owners and operators are responsible to take such reasonable steps as are
necessary to ensure that the citizens of the city who occupy such units may pursue
the quiet enjoyment of the normal activities of life in surroundings that are: safe,
secure and sanitary; free from noise, nuisances or annoyances; and free from
unreasonable fears about safety of persons and security of property.
3-16-2: APPLICABILITY; SCOPE.
This Chapter applies to all existing and new rental dwellings in the City, including
any accessory structures on the premises upon which the rental dwelling is
located, such as garages and storage buildings and appurtenances, such as
sidewalks and retaining walls. This Chapter does not apply to Minnesota
Department of Health licensed rest homes; convalescent care facilities; nursing
homes; hotels; motels; or owner-occupied units.
3-16-3: DEFINITIONS.
“Chief Building Official” means the Chief Building Official or designated agent.
“City” means the City of Monticello.
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 2
“City Administrator” means the City Administrator or the City Administrator's
designated agent.
“International Property Maintenance Code” means the International Property
Maintenance Code, 2006 Edition as published by the International Code Council.
“Multiple Family Dwelling” means a rental dwelling containing three (3) or more
units.
“Occupant” means any person living or sleeping in a rental dwelling unit, or
having possession of a space within a rental dwelling unit.
“Owner” means, with respect to all matters involving the making of applications
and the giving of notices, the individuals or entities holding legal and equitable
title to the premises.
“Premises” means a lot, plot, or parcel of land including the building or structures
thereon.
“Rental Dwelling” means a building or premises, or portion thereof, containing
one or more units used or intended to be used for residential rental purposes.
“Unit” means a single unit within a rental dwelling providing complete,
independent living facilities for one or more persons including permanent
provisions for living, sleeping, eating, cooking and sanitation.
3-16-4: ENFORCEMENT OFFICER.
The City’s Chief Building Official is authorized and directed to enforce all
provisions of this Chapter. The Chief Building Official may designate other City
Employees to enforce the provisions of this Chapter.
3-16-5: RESPONSIBILITY OF OWNER (LANDLORD).
(A) OWNER RESPONSIBILITY. Every owner of a rental dwelling is
responsible for violations of duties and obligations imposed by this
Chapter, applicable provisions of the City Code and the International
Property Maintenance Code.
(B) CLEANLINESS. Every owner of a rental dwelling is responsible for
keeping the rental dwelling in a clean, sanitary and safe condition in
conformance with this Chapter, applicable provisions of the City Code and
the International Property Maintenance Code.
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 3
(C) DISPOSAL OF RUBBISH. Every owner of a rental dwelling shall have
all rubbish, garbage and waste stored and disposed of in a clean, sanitary
and safe manner.
(D) OBTAIN LICENSE: The owner must obtain a license and pay all license
fees as required by this Chapter before the rental dwelling may be rented.
3-16-6: GENERAL LICENSING PROVISIONS.
(A) LICENSE REQUIRED. It is unlawful to own or operate a rental dwelling
in the City without first having obtained a license from the City. An
owner must obtain a license for each rental dwelling. If the rental
dwelling contains two or more units, and has a common owner and a
common property identification number, the owner shall obtain a single
license for the rental dwelling.
(B) LICENSE APPLICATION. The owner of a rental dwelling must submit
an application for a license on forms and in the format provided by the
City. The owner must give notice, in writing, to the City within five (5)
business days of any changes to the information contained in the license
application. The application must include:
1. The owner's name, address, and telephone number, owning
partners if a partnership, corporate officers if a corporation;
2. Legal address of the rental dwelling;
3. The type and number of units within the rental dwelling; and
4. The type of structure to be licensed (i.e., single-family, duplex,
Multi-Family); and
5. Pursuant to Minn. Stat. 270C.72, subd. 4, the owner’s Social
Security number and/or Minnesota business identification number.
(C) LICENSE FEES. The owner must pay an annual license fee, the amount
of which will be determined by the City Council. The owner must submit
the required fee along with the application for a new or renewal license.
Applications for a renewal license submitted after December 31 are
subject to an additional late fee, which shall be determined from time to
time by the City Council.
(D) LICENSE PERIOD. The initial license period begins upon issuance by
the city and ends on March 14th, 2009. Thereafter, the license period is for
one year and runs from March 15th to March 14th. The license must be
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 4
renewed annually. All rental dwellings existing as of the effective date of
this Ordinance shall apply for the initial license by October 1st, 2007.
(E) LICENSE ISSUANCE.
1. Preliminary Inspection and Investigation. Prior to issuing an initial
license, the Chief Building Official will inspect the rental dwelling
will seek consent from the owner for an inspection of the rental
dwelling and conduct an inspection to determine compliance with
this Chapter, the City Code and the International Property
Maintenance Code. The Chief Building Official will review the
application for completeness. All real estate taxes and municipal
utilities must be paid and current.
2. Compliance Order. As to any rental dwelling existing as of the
effective date of this Ordinance, if the rental dwelling is not in full
compliance with paragraph (1), the City may issue the initial
license and provide the owner with a compliance order pursuant to
Section 3-16-9.
(F) POSTING OF LICENSE. The owner shall post a copy of the license in
the rental dwelling in a conspicuous place approved by the Building
Official. In multiple dwelling units requiring a single license, the license
shall be posted in a common area of the building such as a corridor,
hallway or lobby. The posted license shall be framed and covered with
clear glass or plastic.
(G) TRANSFER OF LICENSE. Licenses are transferable. Any changes in
the ownership of the rental dwelling require submittal of application and
payment of license transfer fee.
(H) REGISTER OF OCCUPANCY. The owner shall keep a current register
of occupancy for each rental dwelling. This register of occupancy may be
reviewed by the City at any time. Said register of occupancy shall
contain, at a minimum, the following information:
1. Address (es) of the rental dwelling;
2. Number of bedrooms of each unit;
3. Number of units in each building; and
4. Number of adults and children (under 18) currently occupying
each unit.
3-16-7: INSPECTIONS.
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 5
(A) ROUTINE LICENSE INSPECTIONS. After the initial inspection and
issuance of the initial license, the owner of a rental dwelling shall permit
access by the City to perform a minimum of one inspection every two
years of the common space and every dwelling unit. The Chief Building
Official may perform or require additional inspections if deemed
necessary by the Chief Building Official or by the request of a tenant. No
operating license may be issued or renewed unless the City determines,
following an inspection conducted pursuant to this section, that the
dwelling unit complies with this Code. The owner of a dwelling unit shall
contact the Chief Building Official or his or her agents to arrange an
inspection at a reasonable time. The Chief Building Official and his or her
agents are authorized to conduct an inspection provided the owner or
tenant consented to said inspection. A rental dwelling unit, including any
common space areas, must be inspected a minimum of one time every two
years. Nothing shall prohibit the City from requesting additional
inspections if deemed necessary or if requested by a tenant of a rental
dwelling unit. The owner shall notify the tenant or tenants of the time
when the City inspection will be conducted and provide access to the
units.
(B) RESPONSE TO COMPLAINTS. The Chief Building Official shall
respond to complaints of violations of this Chapter. A complaint may be
cause for a complete inspection of a unit or building. If an inspection is to
be made, the Chief Building Official shall notify the owner/ or tenant of
the inspection and request permission to inspect from the owner or tenant.
If the owner or tenant does not consent, the City may pursue an
administrative search warrant to conduct the inspection, unless a lawful
exception to conduct an inspection without a warrant exists. If there are
violations, the Chief Building Official shall notify the owner/ or tenant
pursuant to 3-16-9 to correct the problem which prompted the complaint.
The cost of the inspection shall be paid by the owner if the City's
inspection reveals actual deficiencies as described by the occupant, and
the payment of such cost shall be a condition of license renewal.
(C) RIGHT TO REFUSE ENTRY. The owner, occupant, tenant, or person in
charge of any property or rental unit possesses the right to deny entry to
any unit or property by the Chief Building Official for purposes of
compliance with this chapter. However, nothing in this chapter shall
prohibit the Chief Building Official from asking permission from an
owner, occupant, tenant or person in charge of property for permission to
inspect such property or rental unit for compliance with this chapter and
all other applicable laws, regulations and codes. Nothing in this chapter
shall prohibit the City of Monticello from seeking a search warrant or
from entering a property or rental unit if a lawful exception to the warrant
requirement exists.
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 6
(D) SCOPE OF INSPECTION. Neither the City of Monticello nor any
employee thereof assumes liability for the accuracy or quality of any
property inspected pursuant to this chapter at the request of the owner. The
issuance of a rental license shall not be construed to represent a warranty
or guarantee by or on behalf of the City of Monticello nor shall the
issuance of any certificate, license or approval be construed to imply or
warrant that a unit or property is: safe or free of any dangers or hazards to
the occupants or general public; free and clear of any violations of this
chapter or any other laws, regulations or codes; free and clear of any
defects.
The issuance of any rental license shall not be construed to represent any
warranties or guarantees by or on behalf of the City of Monticello, nor
shall the issuance of any certificates or approvals be construed to imply
that the property is:
1. Completely safe or free of any dangers or hazards to the occupants
or general public.
2. Completely free and clear of any violations of this chapter or any
other codes.
3. Completely free and clear of any defects related to any structural,
fire protection, fire prevention, building utilities or any other
features of the property.
3-16-8: CONDUCT ON LICENSED PREMISES.
(A) OWNER RESPONSIBLE. It shall be the responsibility of the owner to
see that persons occupying the rental dwelling conduct themselves in such
a manner as not to cause the premises to be disorderly. For purposes of
this section, a rental dwelling is disorderly at which any of the following
activities occur:
1. Violation of Minnesota Statutes sections 609.755 through 609.76
as may be amended from time to time, relating to gambling;
2. Violation of laws relating to prostitution or acts relating to
prostitution as defined in Minnesota Statutes section 609.321;
3. Violation of Minnesota Statutes sections 152.01 through 152.027
as may be amended from time to time, relating to the unlawful sale
or possession of controlled substances;
4. Violation of Minnesota Statutes sections 340A.401 and 340A.503
as may be amended from time to time, relating to the unlawful
commercial sale and underage consumption of alcoholic
beverages;
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 7
5. Violation of Minnesota Statutes section 609.33 as may be amended
from time to time, which prohibits owning, leasing, operating,
managing, maintaining or conducting a disorderly house, or
inviting or attempting to invite others to visit or remain in a
disorderly house;
6. Violation of Minnesota Statutes sections 97B.021, 97B.045,
609.66 through 609.67, 624.712 through 624.716, 624.719,
624.731 through 624.732 as may be amended from time to time,
relating to the unlawful possession, transportation, sale or use of
weapons;
7. Violation of City Code or violation of Minnesota Statutes section
609.72 as may be amended from time to time, relating to
disorderly conduct;
8. Violation of City Code Title 7, Chapter 1, relating to nuisances.
9. Violation of City Code Title 5, Chapter 4, relating to recreational
fires.
10. Violation of City Code Title 6, Chapters 2 and 3, relating to animal
control.
(B) FIRST VIOLATION. Upon determination by the Chief Building Official
that a licensed premises was used in a disorderly manner, as described in
paragraph (A) of this section, the Chief Building Official must give notice
to the licensee of the violation and direct the licensee to take steps to
prevent further violations.
(C) SECOND VIOLATION. If another instance of disorderly use of the
licensed premises occurs within 12 months of an incident for which a
notice in division (B) of this section was given, the Chief Building Official
must notify the licensee of the violation and must also require the licensee
to submit a written report of the actions taken, and proposed to be taken,
by the licensee to prevent further disorderly use of the premises. This
written report must be submitted to the Chief Building Official within five
days of receipt of the notice of disorderly use of the premises and must
detail all actions taken by the licensee in response to all notices of
disorderly use of the premises within the preceding three months.
(D) THIRD VIOLATION.
1. If another instance of disorderly use of the licensed premises
occurs within 12 months after any two previous instances of
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 8
disorderly use for which notices were given to the licensee
pursuant to this section, the rental dwelling license for the premises
may be denied, revoked, suspended or not renewed. An action to
deny, revoke, suspend, or not renew a license under this section
must be initiated by the Chief Building Official who must give to
the licensee written notice of a hearing before the City Council to
consider such denial, revocation, suspension or non-renewal. Such
written notice must specify all violations of this section, and must
state the date, time, place and purpose of the hearing. The hearing
must be held no less than ten days and no more than 30 days after
giving such notice.
2. Following the hearing, the City Council may deny, revoke,
suspend or decline to renew the license for all or any part or parts
of the licensed premises or may grant a license upon such terms
and conditions as it deems necessary to accomplish the purposes of
this section.
(E) NO ADVERSE ACTION PENDING EVICTION. No adverse license
action shall be imposed where the instance of disorderly use of the
licensed premises occurred during the pendency of eviction proceedings
(unlawful detainer) or within 30 days of notice given by the licensee to a
tenant to vacate the premises where the disorderly use was related to
conduct by that tenant or by other occupants or guests of the tenant's unit.
Eviction proceedings are not a bar to adverse license action, however,
unless they are diligently pursued by the licensee. Further, an action to
deny, revoke, suspend, or not renew a license based upon violations of this
section may be postponed or discontinued at any time if it appears that the
licensee has taken appropriate measures which will prevent further
instances of disorderly use.
(F) FINDING OF DISORDERLY CONDUCT. A determination that the
licensed premises have been used in a disorderly manner as described in
paragraph (A) of this section shall be made upon a fair preponderance of
the evidence to support such a determination. It is not necessary that
criminal charges be brought in order to support a determination of
disorderly use nor does the fact of dismissal or acquittal of such a criminal
charge operate as a bar to adverse license action under this section.
(G) SERVICE OF NOTICES. All notices given by the City under this section,
at the City’s option, may be either personally served on the licensee, sent
by regular mail to the licensee at the address listed on the application, or
by posting on a conspicuous place on the licensed premises.
(H) ENFORCEMENT ACTIONS. Enforcement actions provided in this
section are not exclusive, and the City Council may take any action with
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 9
respect to a licensee, a tenant, or the licensed premises as is authorized by
the City Code, state or federal law.
3-16-9: CONDITION OF LICENSED PREMISES.
(A) COMPLIANCE ORDER. Whenever the Chief Building Official
determines that the condition of any rental dwelling or the premises
surrounding it fails to meet the provisions of this Chapter, other applicable
City Code provisions or the International Property Maintenance Code, he
or she may issue a compliance order setting forth the specific violations
and ordering the owner to correct such violations.
(B) LICENSE ACTION. If the violations listed in the compliance order are
not remedied by the owner within the specified time given in the order, the
license for the rental dwelling may be denied, suspended, revoked, or not
renewed by the City. An administrative fine in an amount set forth from
time to time by the City Council by resolution may also be imposed. If the
City decides that it will be denying, suspending, revoking or not renewing
a license or imposing an administrative fine pursuant to this Section, the
City shall send a notice of the proposed action to the owner of the rental
dwelling. The proposed action by the City shall be heard by the City
Council pursuant to the procedure set forth in Section 3-16-10 of this
Chapter.
(C) APPEAL. When it is alleged by the owner that the compliance order is
based upon the erroneous interpretation of this Chapter, other applicable
City Code provisions or the International Property Maintenance Code, the
owner may appeal the compliance order to the City Council. Such appeal
shall be in writing, must specify the grounds for the appeal, must be
accompanied by a filing fee, as set forth by resolution of the City Council,
from time to time, and must be filed with the City within five (5) business
days after service of the compliance order. The appeal shall be heard by
the City Council pursuant to the procedure set forth in Section 3-16-10 of
this Chapter. The filing of the appeal shall stay all proceedings in
furtherance of the action appealed from, unless such a stay would cause
imminent peril to life, health or property.
3-16-10: HEARING PROCEDURE.
(A) SCHEDULING OF HEARING. If the City makes a determination that it
will be denying, suspending, revoking or not renewing a license pursuant
to Sections 3-16-8 or 3-16-9 of this Chapter, or if the owner is appealing
the compliance order pursuant to Section 3-16-9 of this Chapter, the City
Council shall conduct a hearing on the matter. The hearing shall be
scheduled at the next regular City Council meeting following the date of
the notice or receipt of the owner's notice of appeal of a compliance order.
MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 10
(B) HEARING. At the hearing, the City Council shall hear all relevant
evidence and arguments and shall review all testimony, documents and
other evidence submitted. The owner shall have the opportunity to
address the City Council at the hearing.
(C) FINDINGS. After the hearing is concluded, the City Council shall make
its decision on whether to uphold the compliance order or to revoke,
suspend, deny or not renew the license or impose an administrative fine.
(D) NO OCCUPANCY. If a license is revoked, suspended, denied or not
renewed by the City Council, it shall be unlawful for the owner to
thereafter permit the occupancy of the rental dwelling or the unit. A
notice of the action shall be posted by the Building Official on the rental
dwelling or the unit in order to prevent any further occupancy. No person
shall reside in, occupy or cause to be occupied that rental dwelling or unit
until a license is obtained or reinstated by the owner.
(E) APPEAL. An owner may appeal the decision of the City Council as
allowed under state law.
3-16-11: MISDEMEANOR.
Failure by an owner to comply with a compliance order after the right of appeal
has expired or violation of any of the provisions of this Chapter shall constitute a
misdemeanor. Each day that a violation continues shall be deemed a separate
punishable offense.
(#464, 7/23/07)
CityCouncilAgenda:02/09/15
1
5J.ConsiderationofrenewingmembershipintheI-94WestCorridorCoalitionfor
2015intheamountof$6,379.50 (JO/SB/AS)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisbeingaskedtoconsidermakingafinancialcontributiontotheI-94
WestCorridorCoalitionintheamountof$6,379.50for2015.TheCityCouncilin2014,
approvedthesameamountofcontributionforthepurposeofraisingawarenessofthe
needforthedevelopmentofexpansionlanestoI-94andforsolicitingstateandfederal
fundsnecessaryforthelaneexpansion.
2014wasabigyearfortheCoalition.ConstructionfortheexpansionofI-94tothree
lanesineachdirectionfromRogers(TH101)toSt.Michael(TH241)began.In
October,2014fundingwassecuredundertheCorridorsofCommerceProgramto
completedesignoptionsformobilityfortheexpansionfromSt.MichaeltoAlbertville.A
billledbySenatorKiffmeyerisbeingintroducedinthiscurrentlegislativesessionto
appropriate$40,000,000toexpandI-94tosixlanesfromSt.MichaeltoAlbertville.In
addition,otherrelatedprojectsalongtheHighway494,101and610corridorswerealso
completedwhichcontributetotheoverallimprovementoftheI-94capacityexpansion.
Giventhatthesemajorprojectmilestoneshavebeenaccomplishedinamatteroftwo
years,wecanonlyexpectthatthemomentumwillcontinuetoandpastMonticellointhe
verynearfuture.CitystaffhasreceivedverbalsupportfromlocallegislatorsandMnDOT
tocontinuetheexpansiontoMonticellointhenearfuture.
Theeffortsbythecoalitionandotherkeystakeholderswereinstrumentalinraisingthe
awarenessofthiscorridorandsecuringthefundingfortheseprojects.TheCoalition
recognizesthattheyneedtocontinuethismomentumandisseekingtheCity’scontinued
supportfortheexpansionofI-94toMonticelloandthenontoStCloud.TheCoalition’s
goalsfor2015areidentifiedintheenclosedletter.
ItalmostgoeswithoutsayingthatMonticellohasanimportantstakeinthismatteras
bothresidentsandbusinesscitizenswouldbenefitgreatlythoughtheaddingofadditional
lanesonI-94.
Thecoalition,throughcontinuingtoadvocateforadditionallaneseastandwestwill
providedirectbenefittoMonticelloby:
•Encouragingandsupportingexistingandfuturecommercial,industrialand
residentialdevelopment.
•SupportingtheBertramChainofLakesRegionalParkandotherregionalpark
uses.
•Supportinglocal,regional,andstatewiderecreationalandhospitalityindustries.
•Allowingthecitytohaveavoiceandvotewithinthecoalition.
CityCouncilAgenda:02/09/15
2
•Betterallowingthecitytosecureexternalfundingfortransportationprojectsby
demonstratingincreasedregionalbenefits,whichtypicallyresultsinhigher
projectrankingsthatareusedtoawardfunding.
A1.BudgetImpact:Themembershipduestotal$6,379.50basedonMonticello’s
2010censuspopulationof12,759.Thefundshavebeenbudgetedfor2015under
theGeneralFundPW/Engineeringbudgetunderthemembershiplineitem.
A2.StaffWorkloadImpact:Citystaffwillcontinuetorepresentthecityby
attendingallregularly-scheduledcoalitionmeetings,plusothermeetingsas
deemednecessary.
B.ALTERNATIVEACTIONS:
1.Motionapprovingacontributionof$6,379.50totheI-94WestCorridorCoalition
torenewthecity’smembershipfor2015.
2.Motiontodenysaidrequestforfunding.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.Theresidentsandbusinessesthatresidewithin
MonticellohavemuchtogainfromexpansionofI-94tosixlanes.AsnotedbytheIEDC
andTransportationAdvisoryCommitteeinthepast,theeconomichealthandviabilityof
ourcommunitydependsonafreeflowingI-94.Therefore,itwouldmakesensethatthe
CityshouldbepartoftheI-94teamthatisengagedinthisprovensuccessfuleffortand
providefinancialsupportaccordingly.
D.SUPPORTINGDATA:
Invoiceandletterofrequestfor2015
City Council Agenda: 02/09/15
1
7A. Public Hearing - Consideration of adopting Resolution #2015-008 ordering the
project and authorizing preparation of plans and specifications for School
Boulevard Improvements, City Project No. 14C003 (SB)
A. REFERENCE AND BACKGROUND:
At the January 26, 2015 City Council meeting, the Council accepted the feasibility report
and called for the public hearing for the School Boulevard improvement project.
The project consists of completing a two-inch full width mill and bituminous overlay
along School Boulevard between Edmonson Avenue and Fenning Avenue. The roadway
is also a good candidate for the Texas underseal, which is a chip seal applied under the
bituminous overlay, which results in the delay of the onset of cracking. This application
was completed on 7th Street between Elm Street and Golf Course Road in 2014. Staff and
MnDOT representatives will be inspecting this roadway in March to preliminarily
determine if the Texas underseal was effective. After that, staff will determine if this
should be applied to School Boulevard.
The project also consists of pathway improvements as described below:
Reconstruct pathway along the south side of School Boulevard from
Fallon Avenue to Cardinal Hills Park: This will involve removing the
existing pavement within the pathway and replacing it with 3-inches of
bituminous pavement. It also proposed to install a root barrier type
product to mitigate the impact of existing tree root that have damaged the
existing pathway
Reconstruction Pathway along the north side of School Boulevard from
Edmonson Avenue to Fallon Avenue: This will involve removing the
existing pavement within the pathway and replacing it with 3-inches of
bituminous pavement.
Boulevard tree plantings along both sides of School Boulevard are proposed to be
incorporated within the project. The location and type of the trees will be reviewed
during the design phase of the project and will take into account avoiding interfering with
existing signs and street lights. In addition, considerations will be made to comply with
Great River Energy clearance requirements.
The total estimated project cost for the mill and overlay improvements, including the
Texas underseal, along School Boulevard is $543,100. The pathway improvement costs
along School Boulevard are estimated at $91,400. The total project cost is estimated at
$634,500. These costs include a 10% contingency and 22% for legal, engineering,
administrative, and financing costs.
Funding sources for the proposed improvements include special assessments to the
school district, Municipal State Aid, and a future bond issue to finance the project.
City Council Agenda: 02/09/15
2
Staff met with the school district to discuss the improvements and their proposed
assessments. They are considering widening their driveway access at the high school and
improving the access at Eastview Elementary School. Staff will be working with them
during the design process for the project and may include these improvements with the
project with these costs being assessed to the school district.
Additional properties fronting the roadways are not being considered to be assessed, as
these properties do not have direct access to School Boulevard and consist of rear-yard
frontages.
Construction is planned to occur this summer when school is not in session.
A1. Budget Impact: As noted above, the preliminary cost estimate for constructing
the proposed improvements in 2015 is $634,500. This includes a 10%
contingency and 22% for indirect costs. The estimated costs to prepare final plans
and specifications is $25,000, which is included in the project cost
Funding sources for the proposed improvements include special assessments to
the school district, Municipal State Aid, and a future bond issue to finance the
project.
A2. Staff Workload Impact: WSB will prepare the plans and specifications with
input from City staff.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution #2015-008 ordering the project and authorizing
preparation of plans and specifications for School Boulevard Improvements, City
Project No. 14C003.
2. Motion to deny adoption of Resolution #2015-008 at this time.
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1 for the reasons noted in the feasibility
report.
D. SUPPORTING DATA:
Resolution #2015-008
CITY OF MONTICELLO
WRIGHT COUNTY MINNESOTA
RESOLUTION NO. 2015-008
ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS
AND SPECIFICATIONS FOR SCHOOL BOULEVARD IMPROVEMENTS,
CITY PROJECT NO. 14C003
WHEREAS, a resolution was adopted by the City Council on January 26, 2015, accepting the
Feasibility Report with reference to proposed improvements to School Boulevard between
Fenning Avenue and Edmonson Avenue and portions of the adjacent pathway, including the
rehabilitation of streets, curb and gutter, pathways, and other appurtenant work; and,
WHEREAS, a resolution was adopted by the City Council on January 26, 2015, calling for a
Public Hearing on February 9, 2015, where the Council shall consider the proposed
improvements in accordance with the feasibility reports and the assessment of abutting properties
for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429;
and,
WHEREAS, on January 29th, 2015 and February 5th, 2015, the City published notice of a Public
Hearing to be held on February 9th, 2015, to consider ordering improvements for said project;
and,
WHEREAS, on January 28th, 2015, affected property owners were mailed a notice of the Public
Hearing to be held February 9th, 2015; and,
WHEREAS, at said hearing there was available a reasonable estimate of the amount to be
assessed and a description of the methodology was presented.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello,
Minnesota as follows:
1. Said improvements are necessary, cost-effective, and feasible as detailed in the
Feasibility Reports at an estimated cost of $634,500. It is advisable, expedient and
necessary that said improvements as described in the Notice of Hearing thereon be
constructed, and the same are hereby ordered made.
2. WSB & Associates, Inc., is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvements.
3. The City Council shall let the contract for all or part of the work for said improvements
or order all or part of the work done by day labor or otherwise as authorized by
Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this
resolution ordering said improvements.
ADOPTED BY the Monticello City Council this 9th day of February, 2015.
CITY OF MONTICELLO
________________________________
Brian Stumpf, Mayor
ATTEST:
_________________________________
Jeff O’Neill, City Administrator
City Council Agenda: 02/09/15
1
7B. Consideration of adopting Resolution #2015-009 ordering the project and
authorizing preparation of plans and specifications for Fallon Avenue and 85th
Street Improvements, City Project No. 14C003 (SB)
A. REFERENCE AND BACKGROUND:
At the January 26, 2015 City Council meeting, the Council accepted the feasibility report
and called for the public hearing for street improvements along Fallon Avenue and 85th
Street along with extending the pathway along Fallon Avenue.
This project consists of roadway improvements along Fallon Avenue and 85th Street along
the Hunters Crossing Development, and along 85th Street between TH 25 and Edmonson
Avenue within the City limits. The project also includes extending a pathway along the west
side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue.
The following proposed street improvements were identified in 2012 as part of the City’s
Rural Road Improvement program and were included with the City’s 2015 Capital
Improvement Plan.
Fallon Avenue/85th Street Improvements (between Farmstead Avenue and Eisele
Avenue): In 2012, the City reclaimed and paved Fallon Avenue from School Boulevard
to the power line corridor, just south of Farmstead Avenue. The remaining segment of
Fallon Avenue and 85th Street, totaling approximately 2,600 feet and borders the Hunters
Crossing development, has been evaluated including pavement cores taken. It is
recommended to complete a 1.5-inch bituminous overlay at this time in order to extend
its useful life prior to a more significant improvement needed, such as reclamation and
paving or widening to an urban section with curb and gutter. Although this roadway
could be overlaid at a later time, it is timely to complete the overlay now to complete the
rural road street improvements in the south section of the City along with the proposed
85th Street Improvements described below.
85th Street (between TH 25 and Edmonson Avenue within City limits): MnDOT will be
reconstructing approximately 700 feet of 85th Street from TH 25 to the east and adding
turn lanes at the intersection in 2015 as part of the TH 25 expansion project. It is timely
to complete the remaining street improvement on 85th Street from this point to
approximately 900 feet west of Edmonson Avenue within the City limits. The remaining
length of the roadway proposed to be completed as a City project is approximately 3,400
feet. The easterly 1,700 foot segment of 85th Street west of Edmonson Avenue is in poor
condition as confirmed by the inspection ratings and pavement cores recently taken.
Recommended improvements to this segment of roadway include reclamation and
bituminous paving. The westerly or middle 1,700 feet of the roadway was evaluated and
it is recommended to complete a 2-inch bituminous overlay. It should be noted that
MnDOT will be closing 85th Street for an estimated six to seven week period in May and
June 2015 in order to construct the widening of the east half of TH 25 and the 85th Street
turn lanes. It would be timely to complete the remaining 85th Street improvements during
this period.
City Council Agenda: 02/09/15
2
Completing the above street improvements in 2015 will complete major rural road street
improvements in the south section of the City between TH 25 and Jason Avenue and
would be a continuation of the Rural Road program initiated in 2012.
The City has several street reconstruction projects slated in the upcoming years, and it
makes sense to complete these rural road improvements sooner than later if funding is
available. The remaining roadways to be improved as identified in the Rural Road
program include: Gillard Avenue, 95th Street NE, Haug Avenue, and 90th Street NE in the
northeast section of the City and 90th Street in the southwest section of the City.
Fallon Avenue Trail Extension: Residents of the Hunters Crossing development
submitted a petition to the City Council at the October 27, 2014 Council meeting
requesting extension of a “pathway to connect the Hunters Crossing development to the
path leading to Pioneer Park on Fallon.” Residents in this area were concerned about
safety with students walking on the roadway with no separated pathway to accommodate
pedestrians.
The Park Commission identified the pathway extension improvements as one of their top
four priority projects for 2015, including the construction of the Hunters Crossing Park,
which Council authorized on October 27, 2014. The City’s Park and Pathway Plan
identifies a pathway along Fallon Avenue as a secondary pathway route to provide access
and connectivity to the community-wide park and pathway systems. In addition, staff
identified this pathway extension in the City’s Capital Improvement Plan for 2015.
There is an existing pathway that extends along Fallon Avenue from Pioneer Park to
Farmstead Avenue to which the proposed trail will connect. It is proposed to extend an
8- to 10-foot wide bituminous pathway, approximately 1,200 feet in length, along the
west side of Fallon Avenue from Farmstead Avenue to 87th Street. A boulevard will be
provided between the pathway and the road from 87th Street north to the existing wetland.
From the existing wetland to Farmstead Avenue, the pathway is proposed to be
constructed adjacent to the roadway edge, with no boulevard. Striping between the
roadway edge and pathway will be installed to delineate the pathway from vehicular
traffic. The pathway will need to shift to the roadway edge in this area to minimize
wetland impacts, conflicts with transmission line power poles, and impacts to the
adjacent oak trees and back yard areas. The wetland impacts in this area will require
wetland mitigation with the City purchasing wetland credits. In addition, part of the
roadside ditch adjacent to backyard areas in the Klein Farms development will need to be
filled in, with storm sewer installed to accommodate construction of the pathway. Staff
also reviewed shifting Fallon Avenue to the east to avoid wetland impacts; however, the
same wetland system is located on the east side of Fallon Avenue; therefore it would not
be feasible or cost–effective to pursue this option.
As requested at the January 26, 2015, staff will review the geometrics, grades and
drainage concerns at the 90-degree curve where 85th Street and Fallon Avenue converge,
during the design phase of the project. The intent of the project is to simply overlay the
City Council Agenda: 02/09/15
3
roadway and maintain the existing geometrics, however drainage issues will be addressed
with design.
It should be noted that this project will be combined with the School Boulevard
Improvement Project No. 14C003 to be bid and constructed as one project.
A1. Budget Impact: The total estimated cost for the street improvements to Fallon
Avenue and 85th Street is $210,900. The total estimated cost for extending the
pathway along Fallon Avenue from Farmstead Avenue to 87th Street is $69,100.
The total project cost is estimated at $280,000. These costs include a 10%
contingency and 22% for legal, engineering, administrative, and financing costs
and includes buying credits for the wetland mitigation. The estimated costs to
prepare final plans and specifications is $15,000, which is included in the project
cost.
The pathway portion of the project would be funded from the Closed Bond Fund
to be reimbursed with a future street reconstruction bond sale.
It should be noted that Fallon Avenue and 85th Street within this project are “line
roads” as defined within the Orderly Annexation Agreement with Monticello
Township, meaning the centerline of the road forms the political boundary
between the City and the Township. When the Orderly Annexation Agreement
was adopted in May of 2005, these line roads became the City’s sole
responsibility to both maintain and improve. The Township is therefore not
required to contribute funding for the proposed improvements and as such, staff
will not be requesting funds from the Township for these improvements.
However, a public hearing notice on the project was sent to benefitting Township
properties which will provide the latitude to levy an assessment against these
properties at such time that annexation occurs. If annexation of a benefitting
Township property occurs, it is likely to happen at the time the property is
developed. Under this scenario, the City could have the opportunity to
incorporate the assessment into a future development agreement.
Funds for reconstructing Fallon Avenue and 85th Street were collected from the
Hunters Crossing development and funds for reconstructing 85th Street were
collected from the Featherstone development and allocated to the Capital Project
Fund that could be used to fund the street portion of the project. Future
development of the Featherstone property will generate additional funds for the
reconstruction of 85th Street.
A2. Staff Workload Impact: WSB will prepare the plans and specifications with
input from City staff.
City Council Agenda: 02/09/15
4
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution #2015-009 ordering the project and authorizing
preparation of plans and specifications for Fallon Avenue and 85th Street
Improvements, City Project No. 14C003.
2. Motion to deny adoption of Resolution #2015-009 at this time.
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1 for reasons noted herein.
D. SUPPORTING DATA:
Resolution #2015-009
CITY OF MONTICELLO
WRIGHT COUNTY MINNESOTA
RESOLUTION NO. 2015-009
ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF
PLANS AND SPECIFICATIONS FOR FALLON AVENUE
AND 85TH STREET IMPROVEMENTS,
CITY PROJECT NO. 14C003
WHEREAS, a resolution was adopted by the City Council on January 26, 2015, accepting the
Feasibility Report with reference to proposed improvements to Fallon Avenue and 85th Street,
including the rehabilitation of streets, pathway extension along Fallon Avenue, and other
appurtenant work; and,
WHEREAS, a resolution was adopted by the City Council on January 26, 2015, calling for a
Public Hearing on February 9, 2015, where the Council shall consider the proposed
improvements in accordance with the feasibility reports and the assessment of abutting properties
for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429;
and,
WHEREAS, on January 29th, 2015 and February 5th, 2015, the City published notice of a Public
Hearing to be held on February 9th, 2015, to consider ordering improvements for said project;
and,
WHEREAS, on January 28th, 2015, affected property owners were mailed a notice of the Public
Hearing to be held February 9th, 2015; and,
WHEREAS, at said hearing there was available a reasonable estimate of the amount to be
assessed and a description of the methodology was presented.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello,
Minnesota as follows:
1. Said improvements are necessary, cost-effective, and feasible as detailed in the
Feasibility Reports at an estimated cost of $280,000. It is advisable, expedient and
necessary that said improvements as described in the Notice of Hearing thereon be
constructed, and the same are hereby ordered made.
2. WSB & Associates, Inc., is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvements.
3. The City Council shall let the contract for all or part of the work for said improvements
or order all or part of the work done by day labor or otherwise as authorized by
Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this
resolution ordering said improvements.
ADOPTED BY the Monticello City Council this 9th day of February, 2015.
CITY OF MONTICELLO
________________________________
Brian Stumpf, Mayor
ATTEST:
_________________________________
Jeff O’Neill, City Administrator
CityCouncilAgenda:02/09/14
1
7C.Considerationofapprovingacost-sharingplanforsanitarysewerrepairsat413
WestBroadway(PID155-010-049080)(MT/SB)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderauthorizingcompensationforaportionofthecostof
repairstothesewerserviceat413WestBroadwayasrequestedbythepropertyowner.
WhilethecitycodeabsolvestheCityofanyliabilitytorepairthesewerserviceonce
connectedtotheproperty,perCityOrdinance,TitleVII,Chapter2,Section12-Liability
forRepairs(includedinsupportingdata),thepropertyownerbelievesthattheirsewer
servicewascompromisedduringtheCSAH75Improvements,CityProject2000-16C.
Thismaybetrue,butthereareseveralunknownsinmakingthisdetermination.Staffis
recommendingpaying50%ofthecostinlightofthepossibilitythatthedamagewas
causedbyconstructionactivity.ThepropertyownerrequeststhattheCitypayfor75%
ofthecost.Thecircumstancesleadingtothesanitarysewerserviceproblemsaredetailed
below:
•November12,2014:Sewerbackupinbasement
•November13,2014:PropertyownercontractedwithRoto-Rootertoopenupthe
sewerservice.Intryingtoopenupsewerline,theircutterbecamestuckbygoing
throughacollapsed90-degreebendinthemiddleofWestBroadwaylocated
underthemedianisland.
•November21,2014:PropertyownercontractedwithBrentesonCompaniesInc.
ofBigLaketorepairbrokensewerserviceandreplaceoldgalvanizedwaterline
withnew1inchcopper.Totalrepaircostwas$12,160(itemizedbillincluded
withsupportingdata).
•December8,2014:Propertyowner’sroommateattendedtheCityCouncil
MeetingandrequestedtheCity’sassistanceinpayingforthebill.Council
directedCitystafftomeetwiththepropertyownerandcometoanagreementon
afairamountofcompensation.
•December23,2014:CitystaffWayneObergandMattTheisenmetwiththe
propertyowner,theowner’sroommate,andMattBrentesontodiscussthebill.
Excludingthereplacementofthewaterservice,thesewerrepairstotaled$9,250.
Citystaffproposedtothepropertyownertocontribute50%ofthecostofthe
sewerrepairportionofthebillandpayforrepairing14.5’ofsidewalk,15’of
curbandlandscapingwork.TheCitywouldallowthepropertyownertohavethe
optionofpayingtheir50%shareofthebill($4,625)throughanassessment
agreementovera5or10yearperiod.Anassessmentagreementandwaiverof
hearingwouldbepreparedbyFinanceDirectorWayneObergandthehomeowner
withinterestandtermstobedeterminedatthattime.
•January26,2015:Thepropertyownerrequesteda75/25costshare,withthe
Citycovering75%ofthesewerrepairsintheamountof$6,937.50andtheowner
toberesponsiblefor25%intheamountof$2,312.50withtheoptiontobe
assessed.Thiswouldalsorequireanassessmentagreementandwaiverofhearing
tobepreparedasidentifiedabove.
CityCouncilAgenda:02/09/14
2
Thepropertyownerbelievesthe90-degreebendthatcollapsedinthemiddleofthe
medianislandwasduetotheCSAH75ImprovementProjectin2002andallthe
vibrationfromongoingtrafficonCSAH75overtheyears.Thepropertyownerfeels
thattheCityshouldhavereplacedtheentireservicelinefromthemaintotheirproperty
lineinsteadofonlycompletingspotreplacementswhereexcavationwastakingplace
withintheproject.Underthesecircumstances,thehomeownerfeelstheCityshouldbe
responsibleforalargershareofthecostofrepairs.
TheCity’sprojectin2002includedreplacingsewerservicesonlywhereitconflicted
withotherutilityworkfortheproject.Haditbeenknownthattheservicewascollapsed
priortotheproject,thentheentireservicewouldhavebeenreplacedfromthemaintothe
propertylineatthepropertyowner’sexpense.
Staff’spositionisthatthereareseveralunknownsonwhythesewercollapsedand
thereforeisrecommendingtheCitypay50%ofthesewerrepairbilltotaling$4,625.00,
withtheremaining50%assessedtothepropertyowner,basedonthefollowingpoints:
•Thepropertyownerandpublicworksstaffdonotrecalliftheservicewas
televisedpriortoconstruction;propertyownerswerenotifiedinadvanceofthe
projectandgiventheoptiontohavetheCitytelevisetheirservice.Assumingit
wasnottelevised,asoptedbythepropertyowner,wewouldnothaveknownif
therewasanexistingissuewiththesewerservice.Ifithadbeentelevisedandthe
collapsedservicewasidentified,thenitwouldhavebeenreplaced.Ineithercase,
thecostwouldhavebeenentirelyatthepropertyowner’sexpense.
•Thesewerlinecouldhavecollapsedduetovibrationfromconstructionequipment
fromtheproject;however,theexcavationlimitsoftheprojectwereatleast12
feetawayfromthesewerservice.Excavationswenttoa9-footdepthandthereby
didnotreachthe12-footdeepcollapsedservicelocatedinthecurrentmedian
area.Therefore,itisdifficulttodetermineifvibrationcouldhavecausedthepipe
tocrackand/ordeteriorateovertimeandtocollapse12yearslater.
•Approximately80servicesweretelevisedpriortotheprojectconstructionas
requestedbypropertyowners.14servicelineswerereplacedaspartoftheproject
withtheentirecostassessedtothepropertyowner.Anotherpropertyhada
servicelineissuesimilarto413WestBroadwaywhichwasidentifiedby
televisingtheservice,attherequestoftheowner,priortotheproject.That
propertywasassessedover$5,000fortherepair.Therefore,itislikelythat,had
thecollapsedservicebeenidentifiedatthetimeoftheproject,thepropertyowner
wouldhavebeenassessedapproximately$5,000in2002.Thisamountisinline
withtheproposed$4,625costsharethatisrecommendedforthepropertyowner
forthecurrentsewerrepairs.
ItshouldbenotedthatPublicWorkshasadocumentedprocessfortelevisingand
repairingservicelinesinconjunctionwithrecentstreetconstructionprojectstoassistin
addressingthesepotentialissuesinthefuture.
CityCouncilAgenda:02/09/14
3
ItshouldalsobenotedthatRotoRooter’scutterwasnotthecauseofthecollapsedpipe
asdeterminedrecentlywithtelevisingthesewerserviceandmainline.
A1.BudgetImpact:Anamountof$4,625isrequestedtocover50%ofthecostof
thesewerrepairat413WestBroadway.Thisamountcouldbefundedfromthe
SewerFund,MiscellaneousProfessionalServicesbudget.Thesidewalk/curb
repairandshrubreplacementinthemedianisestimatedat$400andcouldbe
takenfromtheSewerFund,GeneralOperatingSupplybudget.
A2.StaffWorkloadImpact:Stafftimetodateincludes16hourslocatingand
inspectingontheprojectandanotherestimated16hourstoreplacethesidewalk
andcurbandtoplantshrubsinthemedian.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovea50/50costsharingagreementwiththepropertyownerat413
WestBroadwayforthesewerlinerepair,toauthorizepaymentof$4,625to
BrentesonCompanies,andtodirectstafftoreplacethesidewalkandcurband
plantshrubsinthemedianatanestimatedcostof$400.
Underthisoption,FinanceDirectorWayneObergisauthorizedtopreparean
assessmentagreementandwaiverofhearingwiththepropertyownertoassessthe
propertyintheamountof$4,625withinterestandtermstobedetermined.An
assessmentagreementwouldbebroughtbacktoCouncilforadoptionby
resolution.
2.Motiontoapprovea75/25costsharingagreementwiththepropertyownerat413
WestBroadwayforthesewerlinerepair,toauthorizepaymentof$6,937.50to
BrentesonCompanies,andtodirectstafftoreplacethesidewalkandcurband
plantshrubsinthemedianatanestimatedcostof$400.
Underthisoption,FinanceDirectorWayneObergisauthorizedtopreparean
assessmentagreementandwaiverofhearingwiththepropertyownertoassessthe
propertyintheamountof$2,312.50withinterestandtermstobedetermined.An
assessmentagreementwouldbebroughtbacktoCouncilforadoptionby
resolution.
3.Motiontodenyacost-sharingagreementbetweentheCityandpropertyownerfor
thesewerservicerepairat413WestBroadway.
C.STAFFRECOMMENDATION:
Basedonthereasonsnotedabove,CitystaffrecommendsAlternative#1,forapprovalof
a50/50costshareforthesewerlinerepairat413WestBroadwayandauthorizecitystaff
toreplacethesidewalkandcurbandplantshrubsinthemedianinthespringof2015at
anestimatedcostof$400.Ifthepropertyownerpreferstobeassessedforhershare,
CityCouncilAgenda:02/09/14
4
CouncilshouldauthorizetheFinanceDirectortoprepareanassessmentagreementand
waiverofhearingwiththepropertyowner.
D.SUPPORTINGDATA:
A.Sewerservicelayoutof413WestBroadway
B.CityCode7-2-12:LiabilityForRepairs
C.UtilityExcavationPermittoBrentesonandinspectionrecorddated12/11/2014
D.ItemizedbillfromBrentesonforthesewer/waterrepairsat413WestBroadway
E.50/50costsharingproposalforthesewerrepairsat413WestBroadway
F.75/25costsharingproposalforthesewerrepairsat413WestBroadway
G.AssessmentRollforCSAH75Improvement,CityProjectNo.2000-16C
H.AssessmentRollfor2010StreetReconstruction,CityProjectNo.10C001
I.StandardDetailPlateforTypicalServiceConnectionforRCPSanitarySewer
J.Photosofsewerandwaterrepairworkat413WestBroadway
K.ExcerptofCityCouncilMinutesfrom12/8/14