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City Council Agenda Packet 02-23-2015AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,February23,2015–7p.m. MississippiRoom,MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–February9,2015SpecialMeeting 2B.ApprovalofMinutes–February9,2015RegularMeeting 3.Considerationofaddingitemstotheagenda 4A.Citizencomments,publicserviceannouncements,andstaffupdates 1)CitizenComments: 2)PublicServiceAnnouncements: a) 3)StaffUpdates: a)AnimalControl(PattySalzwedel) b)LandfillExpansion(Veolia,MikeNiewind) c)SolarEnergy(JO) d)MnDOTOpenHouse–Hwy25expansion(RL) 4B.CouncilLiaisonUpdates 1)BrianStumpf(IEDC,MCC,FAB,MOAA,MFRA,BCOL,TAC,Personnel) 2)CharlotteGabler(PC,FAB,Library,Personnel) 3)LloydHilgart(EDA,IEDC,TAC,M-BLTransp,TSAC) 4)TomPerrrault(EDA,PAC,MOAA,M-BLTransp,WWTF,Emerg,Safety) 5)GlenPosusta(Parks,BCOL,CommEd,TSAC) 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforFebruary23rd B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofapprovinganapplicationforsubmissiontotheWrightCounty BoardofAdjustmentforalotlineadjustmentrelatedtotheBertramChainof LakesRegionalPark (PID213100084300and213100084400) D.ConsiderationofapprovingthetransitionofBuildingInspectorGrantSalafrom temporaryemploymentstatustopermanentemploymentstatus E.ConsiderationofauthorizingmembershipinNextCenturyCitiesorganizationat nocostandapprovingsupportoftheprinciplesoftheorganization F.ConsiderationofadoptingOrdinanceNo.612amendingMonticelloZoning Ordinancesectionsasfollows:Chapter2.3–NoticerequirementsforCompPlan amendments;Chapter2.4–IdentityofappellantforanAdministrativedecision; Chapter2.4(B)–Clarifylanguageonzoningapplications;Chapter5.3(C)– UpdateAccessoryUseTableforOutdoorSalesandStorage;andChapter8.4– DefinitionsrelatedtoOutdoorSales,Storage,Display,andParking;andadopt SummaryOrdinance612Aforpublication.Applicant:CityofMonticello 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.RegularAgenda: A.ConsiderationofadoptingResolution#2015-011approvinganAmendmentto DevelopmentStagePlannedUnitDevelopment(PUD)andaPreliminaryPlatfor SunsetPonds3rd Additionforaproposed48-unitresidentialdevelopmentinanR- 2District.Applicant:SunsetPonds,LLC B.ConsiderationofapprovingfireagreementswithMonticelloTownshipandSilver CreekTownship C.ConsiderationofadoptingResolution#2015-010authorizingsubmissionofa 2015OutdoorRecreationGrantapplicationforaPhaseXIlandacquisitionatthe BertramChainofLakesRegionalPark D.ConsiderationofauthorizingaplanningstudyforafutureI-94Interchange 8.Addeditems 9.Adjournment City Council Special Meeting Minutes – February 9, 2015 Page 1 MINUTES SPECIAL MEETING – MONTICELLO CITY COUNCIL Monday, February 9, 2015 – 6 p.m. North Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Absent: Glen Posusta Others: Angela Schumann, Jeff O’Neill 1. Call to Order Mayor Stumpf called the special meeting to order at 6 p.m. 2. Purpose of Meeting: Update on solar energy legislation Mayor Stumpf explained the purpose and turned over to Jeff O’Neill. Introductions were given. Guests: Rep. Jim Newberger from Becker, Shannon Doyle from the Monticello Township Board). 3. Workshop: Solar Energy Legislation Jeff O’Neill explained that the workshop will focus on current legislation related to solar energy and possible initiatives that are underway.  Overview of Solar Energy Initiatives – Jeff O’Neill discussed the state’s Renewable Energy Standard and how it applies to solar energy. He noted that the MN Public Utilities Commission (PUC) has the ability to site and permit large electric power generating plants, which may include solar energy systems of significant scale. Locations of energy systems generally are approved through the PUC.  Relationship to City of Monticello/Monticello Orderly Annexation Area (MOAA) – Jeff O’Neill mentioned there are two development firms that have contacted the city about proposals to place solar facilities in the MOAA. The MOAA is an area designated by the city and township for urbanization; the MOAA area is generally expected to develop in an urban manner. Wright County’s zoning applies to these areas until such time as parcels are annexed and developed. It was noted that the County zoning in the MOAA does not address solar energy; therefore, zoning regulations would not permit solar energy systems at this time. However, under PUC rules, local zoning may not be applicable. Jeff O’Neill reviewed a planning map used during the annexation study that was done about ten years ago. The map delineated areas that would likely be subject to development and would be annexed into the city as growth occurred. High growth was anticipated to occur in the Silver Springs area. City Council Special Meeting Minutes – February 9, 2015 Page 2 Jeff O’Neill pointed out that one of the proposals for a solar energy farm could encompass 600 acres of the former Silver Springs golf course. This is the same area that was considered for residential development just a few years ago. Jeff O’Neill noted that the city does not oppose solar development but would prefer to have it develop away from the city’s planning area. Jeff O’Neill discussed some of the issues regarding solar facilities as a principal use without allowance for local review.  Discussion - Jeff O’Neill asked for comments and questions from Council. Lloyd Hilgart commented on the Renewable Energy Standard which requires a substantial investment of renewable energy sources consisting of at least 25% of the energy consumed in the state. It appears that the ability to fulfill this mandate could take up a lot of land resources. Jeff O’Neill stated that there are quite a number of proposals that have been submitted recently across the state. Many of them are in areas that are more rural and do not impact development. However, there are proposals that could impact city development areas, and the city may not have much ability to influence those proposals. Lloyd Hilgart mentioned that he has heard from a farmer adjacent to Silver Springs who has been approached by a solar firm looking for five 40-acre parcels. Brian Stumpf indicated that there are also companies in the city that have been contacted by solar companies for rooftop solar systems.  Legislation proposed – Rep. Jim Newberger of Becker gave a legislative overview to Council on the current status of solar systems. He first explained that Monticello and Becker are known as energy cities. It is likely that the area would draw interest in other types of energy systems such as solar. Newberger indicated he is a supporter of solar energy but recognizes that support is also needed for existing systems of coal and nuclear. The Renewable Energy Standard has a goal of “25 by 25”, using renewable energy sources for at least 25% of total consumption by the year 2025. Two weeks ago, the legislature learned that the Renewal Energy Standard could require up to 14,000 acres for solar projects and 900 new wind turbines to meet its goals. It appears that more consideration is needed to determine how those standards would be implemented, and currently there is minimal regulation for solar energy. Rep Marion O’Neill is introducing a bill in the House that would establish rules governing new industrial or commercial solar systems of more than 50 megawatts. Such systems would need county board approval in addition to any PUC requirements. In state discussions, they have also recommended that the bill should have a component for reclamation of land when solar farms fail or go out of business. Rep. Newberger encouraged the city to express their support for these bills and to encourage Governor Dayton to support these efforts. Our state representatives are working on this issue and will continue their efforts. When the bill comes up for a hearing, the city will be contacted by Marion O’Neill. Tom Perrault asked what will be included in the component of the bill related to reclamation of land. Rep. Newberger said that is being worked on and he does not have that information yet. He used wind turbines as an example of the issues which can be created; each turbine requires a lot of concrete to anchor the structure. When a City Council Special Meeting Minutes – February 9, 2015 Page 3 turbine is retired, it would be a significant task to remove all of the concrete and dispose of it. Steve Grittman asked if there has been any pushback from solar developers yet. Newberger stated that he hasn’t heard of any yet; however, he would expect they would support this legislation since it provides guidelines under which they can work on developing large solar systems. 4. Consideration of a letter of support as related to solar energy legislation Brian Stumpf suggested that this item be added to the end of the regular meeting agenda. 5. Adjournment TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 6:45 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4-0. Recorder: Catherine M. Shuman ____ Approved: Attest: __________________________________ City Administrator City Council Meeting Minutes – February 9, 2015 Page 1 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, February 9, 2015 – 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None 1. Call to Order and Pledge of Allegiance Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes – January 26, 2015 Regular Meeting LLOYD HILGART MOVED TO ACCEPT THE JANUARY 26, 2015 REGULAR MEETING MINUTES AS PRESENTED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. 3. Consideration of adding items to the agenda  Mailbox thefts (Jeff O’Neill)  Letter supporting solar energy legislation (Jeff O’Neill)  Region 7W Transportation Policy Board appointment (Glen Posusta) 4A. Citizen comments, public service announcements, and staff updates 1) Citizen Comments: Candy Benoit from Wright County United Way talked about the mission of United Way and the funding it provides in Wright County communities. Candy highlighted some of the donations that are made locally in Monticello. She encouraged Council members to let her know of any businesses that might be a potential United Way donor. 2) Public Service Announcements: a) MCC Winter Block Party (2/21) – Rachel Leonard announced that the MCC is celebrating 15 years in the community this year with a Winter Block Party on Saturday, February 21st. The Friends of Bertram Chain of Lakes is sponsoring a snow sculpture contest with cash prizes. There will be a kids snowman contest and other family fun activities. Glen Posusta asked if the event would be cancelled for lack of snow. Rachel Leonard said they are planning to come up with snowblocks for the sculpture contest. City Council Meeting Minutes – February 9, 2015 Page 2 b) 2015 Spring Tree Sale – Rachel Leonard announced that city residents can still order up to three trees for spring planting. Orders are due to the City by February 27th. 3) Staff Updates: a) Senior Center - Pam Loidolt thanked the city for its support to the Senior Center over the years. Monticello’s senior center is the second oldest center in the state, having formed in October 1967. The senior center has served thousands of seniors, and volunteers have invested thousands of hours helping the senior center. The senior center provides educational programs, health programs, fitness activities, and tax assistance to name a few. Recently, the carpeting was upgraded in the senior center and the lighting was improved. The senior center worked hard raising the funds for those improvements. Pam talked about the switch from the federally- subsidized dining program, which had been discontinued last year. Local businesses now provide senior dining lunches four days a week at a low cost. They average about 22 diners each day and the satisfaction level is very high. Brian Stumpf commented on how nice it is to have many organizations and businesses from the community support the Senior Center. c) Xcel Energy Transmission Line upgrades – Shibani Bisson provided a brief update on the transmission line upgrades that Xcel is working on. Many lines are single phase and they are being upgraded to a higher voltage. Shibani Bisson displayed a map showing overhead lines to be upgraded and lines that will be underground. Overhead lines along Broadway between Elm Street and Linn Street to the River crossing will be upgraded in the next few weeks.The city has been involved in discussions with Xcel on location and height of the powerlines. Brian Stumpf asked about the concerns of UMC. Jeff O’Neill explained that UMC was mainly concerned about reliability and wanted to ensure that the lines to their building will give them the most reliable service. Jeff O’Neill noted that electric consumers pay a surcharge on their electric bill and those funds are used for electric-related operations and maintenance, such as streetlighting. Glen Posusta suggested that businesses in these areas should be contacted to let them know about the line upgrades. 4B. Council Liaison Updates 1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel) - IEDC (solar), attending Transportation Day at the State Capitol this week, attended grand opening at Goodwill on Saturday, participated in Winter Carnival parade on Saturday evening. 2) Charlotte Gabler (PC, FAB, Library, Personnel) - PC (Sunset Ponds PUD, zoning amendments and zoning map) 3) Lloyd Hilgart (EDA, IEDC, TAC, M-BL Transp, TSAC) City Council Meeting Minutes – February 9, 2015 Page 3 4) Tom Perrrault (EDA, PAC, MOAA, M-BL Transp, WWTF, Emerg, Safety) – attended Goodwill grand opening, M-BL Tran (met on January 30th), Emergency Planning (training exercise with Xcel Nuclear plant) 5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC) 5. Consent Agenda: A. Consideration of approving payment of bills for February 9th. Recommendation: Approve the bill and purchase card registers for a total amount of $325,22.75. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC. C. Consideration of adopting Resolution #2015-005 accepting a contribution for 2015 from Tom Perrault to go to the General Fund. Recommendation: Adopt Resolution #2015-005 accepting a donation of $3,000 from Tom Perrault to go into the general fund for 2015. D. Consideration of adopting 2014 legal amendments to the City’s Personnel Policy. Recommendation: Adopt the 2014 legal amendments to the City’s Personnel Policy as recommended and incorporate these into the current policy document. E. Consideration of appointing a representative from the Monticello Chamber of Commerce to the Monticello Industrial and Economic Development Commission. Recommendation: Appoint Tara Thurber as the Chamber of Commerce voting representative to the IEDC for a 1-year calendar year term. F. Consideration of appointing a representative to the Monticello Planning Commission to fill a vacancy for term to expire on 12/31/2016. Recommendation: Appoint Amber Kramer to the Monticello Planning Commission with a term to expire December 31, 2016. G. Consideration of adopting Ordinance No. 610 approving the 2015 City of Monticello Official Zoning Map. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of scheduling the 2015 Monticello Local Board of Appeal and Equalization meeting on Thursday, April 9th at 6 p.m. Recommendation: Schedule the 2015 Local Board of Review for Thursday, April 9th at 6 p.m. to be held at the community center. I. Consideration of adopting Ordinance No. 611 amending the Monticello City Code, Title 3, Chapter 16 – Rental Housing Licensing with changes as approved on January 26, 2015, and adopt Summary Ordinance No. 611A for publication. Recommendation: Adopt Ordinance No. 611 amending the Monticello City City Council Meeting Minutes – February 9, 2015 Page 4 Code, Title 3, Chapter 16 – Rental Housing Licensing, approving changes to sections 6 and 7 as proposed and adopt Summary Ordinance No. 611A for publication. J. Consideration of renewing membership in the I-94 West Corridor Coalition for 2015 in the amount of $6,379.50. Recommendation: Approve a contribution of $6,379.50 to renew membership in the I-94 West Corridor Coalition for 2015. LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM G. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 6. Consideration of items removed from the consent agenda for discussion 5G. Consideration of adopting Ordinance No. 610 approving the 2015 City of Monticello Official Zoning Map Tom Perrault removed this item because he had some questions on the Shoreland map that accompanies the zoning map. He asked about the setbacks on shoreland areas; Angela Schumann pointed out that the setbacks vary depending on the size of the body of water. Angela Schumann noted that the setbacks are governed by state statutes. Tom Perrault asked if this limits development in those areas; Angela Schumann noted that it does not limit development but it establishes some regulations that must be met. In the zoning ordinance, the overlay district section describes and discusses the classification of lakeshore and setbacks. LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 610 ESTABLISHING THE 2015 CITY OF MONTICELLO OFFICIAL ZONING MAP. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. 7. Regular Agenda: A. Public Hearing – Consideration of adopting Resolution #2015-008 ordering the project and authorizing preparation of plans and specifications for School Boulevard Improvements, City Project No. 14C003 Shibani Bisson provided a presentation on the proposed School Boulevard Improvements which would include mill and overlay of School Boulevard between Edmonson Avenue and Fenning Avenue. They are proposing using a Texas underseal subject to MnDOT input and report on the status of the 7th Street West extension. This project also includes pathway reconstruction on the south side of School Boulevard from Fallon Avenue to Cardinal Hills Park and reconstruction of the pathway on the north side from Edmonson to Fallon. Tree plantings are proposed to be incorporated with the project on both sides of School Boulevard. City Council Meeting Minutes – February 9, 2015 Page 5 The total estimated cost is $543,100 for the road improvements and $91,400 for the pathway improvements for a total cost estimated at $634,500. Funding sources include special assessments to the school district, municipal state aid, and a future bond issue. Staff met with the school district to discuss the improvements and assessments. The school may wish to make some improvements to an access at the high school. If they do so, those costs would also be assessed to the school. Glen Posusta asked about the crosswalks and what is proposed for striping. Shibani Bisson said they anticipate maintaining the existing crosswalk locations. Glen Posusta also asked if the city was planning to extend a walkway between the ponds at Cardinal Hills up toSchool Boulevard. Shibani Bisson explained that this was discussed in 2006 and can be re-visited at the Council’s direction. There is an easement on one of the properties, but not the other. Glen Posusta feels this should be brought up again. Brian Stumpf asked if that could be added to the project as an option. Shibani Bisson said this could be added to the scope of the project since it won’t be assessed. Jeff O’Neill confirmed that Council is in favor of looking into the path extension. Mayor Stumpf opened the Public Hearing. As there were no comments, the Public Hearing was closed. Tom Perrault asked about the tree plantings that are proposed and noted he was not in favor of this portion of the project. Shibani Bisson explained the trees would be subject to what would fit into the area, considering power lines, pathway, site lines, and other restrictions. Glen Posusta felt that tree plantings should be included with the project and suggested that recommended tree plantings be included with the plans and specs. A tree planting plan will be brought forward to the Council for consideration. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 ADOPTING RESOLUTION #2015-008 ORDERING THE PROJECT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR SCHOOL BOULEVARD IMPROVEMENTS, CITY PROJECT NO. 14C003. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN OPPOSITION. B. Public Hearing – Consideration of adopting Resolution #2015-009 ordering the project and authorizing preparation of plans and specifications for Fallon Avenue and 85th Street Improvements, City Project No. 14C003 Shibani Bisson provided a presentation on the improvements proposed along Fallon Avenue and 85th Street and noted that representatives from Monticello Township are present. This project consists of road improvements along the Hunters Crossing Development on Fallon and 85th and in a section along 85th Street between TH 25 and Edmonson. The project also includes extending a City Council Meeting Minutes – February 9, 2015 Page 6 pathway along the west side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue. The street improvements were identified in 2012 as part of the city’s Rural Road Improvement program. The city proposes to complete an overlay along Fallon Avenue and 85th Street to extend the useful life of the road along Hunters Crossing. MnDOT will be reconstructing approximately 700 feet of 85th Street immediately east of TH 25 as part of intersection improvements in that area. The City proposes to complete the improvement from this point to approximately 900 feet west of Edmonson Avenue. Part of the segment would include a reclamation and paving and the other part would include a 2-inch overlay. MnDOT will be closing 85th Street for their project and it would be timely for the City to complete their work on 85th Street during this period. Shibani Bisson described the Fallon Avenue trail extension and explained how that will be aligned along the road. Glen Posusta suggested that the trail be designed at a lower elevation that the street. Shibani Bisson noted that it had been brought to her attention that there was a drainage issue at the corner of Fallon and 85th Street. It is possible there may be a plugged culvert and they will be looking into that during design of the project. Shibani Bisson noted that funds were previously collected from Hunters Crossing and Featherstone developments for future road improvements. No parcels are intended to be assessed for this project. It is proposed to reimburse the costs through a future bond sale. Shibani Bisson discussed the notices that were sent to property owners adjoining the areas proposed for improvements. This included township property owners, who will not be assessed, but were informed of the project. If any of these parcels would be annexed into the city, the city retains the right to potentially assess through a development agreement at the time that such property would be developed. This project would be bid and constructed at the same time as the School Boulevard Improvements as one combined project. Brian Stumpf asked about the area at the intersection of Fallon Avenue and Fallon Drive where there have been problems with standing water. Shibani Bisson explained that was included in a former project which is still under warranty, so they have contacted the contractor who will correct the problem this summer. Lloyd Hilgart confirmed the area between the designated improvement lines that would not be improved and wondered why the city did not include that section. Shibani Bisson explained that is still under township jurisdiction and the township would be responsible for maintenance and improvements to those segments of the streets. Lloyd Hilgart asked when the state would be starting on the Hwy 25 project. Shibani Bisson stated that would start in May or June but has not City Council Meeting Minutes – February 9, 2015 Page 7 received information from the state yet. Lloyd confirmed that the project would be completed this year. Mayor Stumpf opened the Public Hearing. Ron Denn, 8410 Eisele Avenue NE, asked about the land owned by his family partnership to the south of 85th and east of Fallon. He wondered whether they would be impacted by any interest that could accrue on assessments. He also noted that the land on the other side of the culvert is a field and not a wetland. He was concerned about a wetland being created if the drainage is changed at the intersection. Shibani Bisson explained that there is a concern about standing water at the corner and they will be looking at the culvert during design of the project. Shibani Bisson explained that interest typically would not accrue on assessments that are deferred or assessed at a later time; rather interest would be determined by a development contract at the time that land would be annexed and developed. Glen Posusta commented that assessments would never be levied against the land if it is not developed. If the land would be sold and developed, any assessments would become the responsibility of the developer. Pete Stupar, Monticello Township board supervisor, made some comments on interest rates and bonding. Jeff O’Neill and Cathy Shuman provided explanations on the assessment process and potential situation if township properties would be annexed. As there were no further comments, Mayor Stumpf closed the Public Hearing. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2015-009 ORDERING THE PROJECT AND AUTHORIZING PLANS AND SPECIFICATIONS FOR FALLON AVENUE AND 85TH STREET IMPROVEMENT, CITY PROJECT NO. 14C003. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. C. Consideration of approving a cost-sharing plan for sanitary sewer repairs at 413 West Broadway (PID 155-010-049080) Shibani Bisson introduced this item and summarized the history of the problem with the sanitary sewer at 413 West Broadway. Deb Lockhart, one of the property residents, had addressed City Council on December 8th to ask for assistance from the city in resolving the problem. Council directed staff to work with the property owner to get the sanitary sewer repaired and work out a cost- sharing agreement. Shibani Bisson explained the problems that were found with the sanitary sewer line and the repairs that were required to fix the line. City Council Meeting Minutes – February 9, 2015 Page 8 Brian Stumpf stated that he was surprised that Roto Rooter would not be responsible for any part of the costs of the repair. Matt Theisen discussed the review of the line that was conducted with the new camera, which showed that Roto Rooter’s attempts to clear the service line did not break the line; the line was likely broken prior to that time. Lloyd Hilgart asked about the 90 degree elbow at the area of the break; Matt Theisen indicated that section was replaced during the repairs. Property residents Deb Lockhart and Kim Chessen-Litzau offered some comments to Council. Deb explained that during the time of construction in 2002, the contractor hit the line in the street so hard that the line inside their house was damaged. The contractor covered the costs of those repairs at the time. Glen Posusta stated that he doubted the recent line break would have been caused by the construction project 12 years after the reconstruction work took place. Kim feels that the City should take responsibility to make sure pipes are working, whether that means televising or following up after an incident, such as what occurred to them during the 2002 project. Glen Posusta indicated that not all property owners allow the city to come on their property to do inspections; that is why the city asks residents to decide if they want their lines televised. Kim also stated that she feels the city should be replacing old lines like theirs which consist of so many different sections. She had no idea that the line had not been replaced from their property to the main at the time that the contractor made repairs on their property when their line was broken in 2002. Matt Theisen talked about the process used to assess and replace/repair lines at the time of the 2002 project. Brian Stumpf noted that many of the lines in the older part of town consist of both clay and PVC. Matt reviewed the repairs that were completed on the property in recent months. Glen Posusta questioned why the property owners were asking the City to contribute more than 50% of the cost. Deb Lockhart said they are asking the city to absorb more of the share because of the amount of the damage that was done to their property. They feel that the line had been compromised back during the construction of CSAH 75 in 2002, resulting in the recent problems with their sewer line. Glen Posusta suggested that this could set a precedent if the City were to approve paying for 75% of the cost share. GLEN POSUSTA MOVED FOR A 75/25 SPLIT WITH THE PROPERTY OWNER RESPONSIBLE FOR 75% OF THE COST SHARE PORTION AND THE CITY RESPONSIBLE FOR 25%; PROPERTY OWNERS HAVE THE OPTION TO BE ASSESSED FOR THE COST. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4-1 WITH CHARLOTTE GABLER VOTING IN OPPOSITION. Charlotte Gabler indicated she would have been more comfortable with a 50/50 split on the cost-share of the repairs. City Council Meeting Minutes – February 9, 2015 Page 9 8. Added items  Mailbox thefts - Jeff O’Neill reported that the Sheriff’s Department is investigating a large number of mailbox thefts in Monticello and elsewhere in the county. The city would like residents to be aware of this problem and report any suspicious activity to the Sheriff’s Department.  Letter of support for solar energy legislation - Jeff O’Neill asked Council to consider authorizing city staff to prepare a letter of support for state legislation that would develop rules requiring local review and approval of large solar energy projects before advancing to the MN Public Utilities Commission for consideration. Jeff O’Neill discussed some of the history behind this request. Several years ago, the State developed a Renewable Energy Standard encouraging development of solar and wind energy systems to supplement traditional energy systems. One of the goals of the Renewable Energy Standard is to provide renewable energy sources of at least 25% of the consumed energy by 2025, which would require a significant number of solar farm acres and wind turbines to be installed to meet this goal. Recently, the city received word of several proposals for large solar energy farms to be developed in the MOAA area, one of which is proposed for 600 acres of the Silver Springs golf course. Currently, large energy systems are regulated by the PUC, who can approve such systems without local input. The city has designated certain areas in the MOAA, such as the former Silver Springs golf course, for future urban/residential development. This area is located close to the Bertram Chain of Lakes Regional Park and I-94. The proposed legislation would propose to require county board approval of solar energy systems of 50 megawatts or greater. Lloyd Hilgart commented he is concerned that there is already an offer out there to purchase 600 acres for solar energy and there are potentially a number of other proposals that could greatly expand the area that could be turned into solar farms. GLEN POSUSTA MOVED TO DIRECT STAFF TO PREPARE A LETTER OF SUPPORT FOR THE PROPOSED SOLAR ENERGY LEGISLATION. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.  MnDOT Region 7W Board Member - Glen Posusta asked Brian Stumpf if he would consider serving on the Region 7W Board. Tom Perrault indicated that he had submitted his name as a potential appointee. Brian Stumpf indicated that he would be willing to serve on the board. The Wright County Board is responsible for appointing a municipal elected official to fill the vacancy. Brian Stumpf’s name will also be given to the County Board for potential appointment. City Council Meeting Minutes – February 9, 2015 Page 10 9. Adjournment GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 9:04 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ________________________ City Administrator CityCouncilAgenda:02/23/15 1 5A.ConsiderationofapprovingpaymentofbillregistersforFebruary23rd (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $749,459.41. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:02/18/2015 - 1:19PM Julie.Cheney Computer Check Proof List by Vendor Accounts Payable Batch:00205.02.2015 - 00205.02.2015 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 1 ACH Enabled: True 20130564 January 2015 - 855 rides 3,333.33 02/24/2015 101-45178-431990 3,333.33Check Total: Vendor:1019 ALLINA HEALTH SYSTEM Check Sequence: 2 ACH Enabled: False II10019122 Medivcal Directorship- 1st Quarter 2015 - Fire Dept. 1,013.65 02/24/2015 101-42200-431990 1,013.65Check Total: Vendor:3061 ANDERSON NEW CARPET DESIGN INC Check Sequence: 3 ACH Enabled: False 17303 Carpet for MCC stairs & landing 1,650.00 02/24/2015 226-45122-424600 1,650.00Check Total: Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 4 ACH Enabled: False 3016408 resale - beer 96.00 02/24/2015 609-49750-425200 96.00Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True 46952600 resale - wine 144.00 02/24/2015 609-49750-425300 46952600 resale - liquor 850.40 02/24/2015 609-49750-425100 46952600 freight 17.60 02/24/2015 609-49750-433300 91561000 resale - olives 53.00 02/24/2015 609-49750-425400 91561000 asst. bags 166.39 02/24/2015 609-49754-421990 91561000 freight 1.01 02/24/2015 609-49750-433300 1,232.40Check Total: Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False 11967 Resale - Coffee 81.84 02/24/2015 226-45127-425410 11967 Coffee 245.52 02/24/2015 101-41940-420990 48898 party room supplies 19.20 02/24/2015 226-45127-421460 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 48898 resale - concessions 479.95 02/24/2015 226-45127-425410 51469 resale - juice 52.80 02/24/2015 609-49750-425500 51469 resale - soda pop/mix 122.40 02/24/2015 609-49750-425400 51470 resale - beer 1,549.50 02/24/2015 609-49750-425200 52116 Concession - Resale 407.95 02/24/2015 226-45127-425410 52117 resale - beer 616.00 02/24/2015 609-49750-425200 3,575.16Check Total: Vendor:1659 BLI LIGHTING SPECIALISTS Check Sequence: 7 ACH Enabled: False 00584646 (24) Clear/MOG 538.24 02/24/2015 101-43120-421530 538.24Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 8 ACH Enabled: True 908816891 (15) SLA 1079 12V 7.2AH Battery 358.14 02/24/2015 656-49870-421990 908824041 (15) VSG1432-B101 1,347.16 02/24/2015 656-49870-421990 908831405 (20) CYBE- NA2 Battery 12v Backup 2prong 1,042.03 02/24/2015 656-49870-421990 2,747.33Check Total: Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 9 ACH Enabled: True 0665FNMT-15044 Voice - monthly access charge interstate 2/13-3/12/15 486.52 02/24/2015 656-49879-430910 486.52Check Total: Vendor:2243 BULLFROG SWEATSHOP LLC Check Sequence: 10 ACH Enabled: False 144 Website hosting 200.00 02/24/2015 213-46301-434600 200.00Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 11 ACH Enabled: True 2348-000G 150 Jan 2015 - General 1,200.00 02/24/2015 101-41910-430400 2348-000G 150 Jan 2015 - General 1,013.30 02/24/2015 101-41610-430400 2348-000G 150 Jan 2015 - General - Rental Licensing 60.00 02/24/2015 101-42400-430400 2348-000G 150 XSOLAR - Jan 2015 Community Development 960.00 02/24/2015 101-41910-431990 2348-000G 150 ZSPCUP - Sunset Ponds application 75.00 02/24/2015 101-00000-220110 2348-001G 89 General - Code Enforcement 315.00 02/24/2015 101-42400-430400 2348-103G 91 Fibernet/Broadband Project 900.00 02/24/2015 656-49870-430400 2348-130G 2 ZSPCUP - Sunset Ponds HOA Severance & Replat Jan 2015 75.00 02/24/2015 101-00000-220110 4,598.30Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 12 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 013115 WCCO - January 2015 1,414.00 02/24/2015 656-49879-430920 1,414.00Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 13 ACH Enabled: False 5768542-2 5768542-2 359.86 02/24/2015 101-41940-438300 5768542-2 5768542-2 8,321.83 02/24/2015 226-45122-438300 5768542-2 5768542-2 134.95 02/24/2015 101-45175-438300 5768542-2 5768542-2 179.93 02/24/2015 101-42800-438300 5788570-9 UTX - 5788570-9 350.06 02/24/2015 609-49754-438300 5806932 5806932 127.46 02/24/2015 101-45201-438300 5806932 5806932 780.97 02/24/2015 101-42200-438300 5828859-8 5828859-8 86.46 02/24/2015 101-41940-438300 5843395 5843395 87.79 02/24/2015 217-41990-438300 5864452-7 5864452-7 750.29 02/24/2015 101-45501-438300 8000014331-5 5799425, 5799427, 5820786, 5837384 4,152.47 02/24/2015 101-43127-438300 8235331-9 8235331-9 192.08 02/24/2015 101-41941-438300 8235333-5 8235333-5 93.12 02/24/2015 101-41941-438300 15,617.27Check Total: Vendor:2654 CENTURYLINK Check Sequence: 14 ACH Enabled: False L040037037 Voice - 02/01-28/2015 monthly access charge 119.45 02/24/2015 656-49879-430910 R720106106 Voice - 02/01-28/2015 monthly access charge 600.00 02/24/2015 656-49879-430910 R970060060 Voice - 02/01-28/2015 monthly access charge 143.49 02/24/2015 656-49879-430910 862.94Check Total: Vendor:2476 CSI DIGITAL INC Check Sequence: 15 ACH Enabled: True 102869 PDX to Mpls GBPS monthly fiber feed 2,700.00 02/24/2015 656-49879-430930 2,700.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 16 ACH Enabled: True 104275 resale - n/a beer 23.50 02/24/2015 609-49750-425400 104275 resale - n/a beer 18,316.25 02/24/2015 609-49750-425400 104525 resale - beer 902.20 02/24/2015 609-49750-425200 104595 resale - beer 15,553.01 02/24/2015 609-49750-425200 104595 resale - soda pop 126.00 02/24/2015 609-49750-425400 104767 resale - beer credit -130.20 02/24/2015 609-49750-425200 104830 resale - beer credit -22.50 02/24/2015 609-49750-425200 105061 resale - beer 12,359.73 02/24/2015 609-49750-425200 105061 resale - n/a beer 63.80 02/24/2015 609-49750-425400 105187 resale - beer 67.35 02/24/2015 609-49750-425200 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 105188 resale - beer credit -18.40 02/24/2015 609-49750-425200 1145027 resale - beer 1,171.35 02/24/2015 609-49750-425200 48,412.09Check Total: Vendor:4041 DAHLHEIMERS Check Sequence: 17 ACH Enabled: False 02/10/2015 TIF 36 Prelim Develop Agreement Escrow Reimbursement 10,000.00 02/24/2015 213-00000-220110 10,000.00Check Total: Vendor:2404 MARK DAVIS Check Sequence: 18 ACH Enabled: False 02/07/2015 Planning Commission meeting Recording 2/3/15 80.00 02/24/2015 101-41910-431990 80.00Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 19 ACH Enabled: True 788782 resale - misc tax 49.20 02/24/2015 609-49750-425400 788782 resale - beer 1,416.45 02/24/2015 609-49750-425200 789687 resale- n/a beer 24.20 02/24/2015 609-49750-425400 789687 resale- beer 2,078.00 02/24/2015 609-49750-425200 790637 resale - n/a beer 58.30 02/24/2015 609-49750-425400 790637 resale - beer 1,654.20 02/24/2015 609-49750-425200 5,280.35Check Total: Vendor:2606 DIGICOM INC Check Sequence: 20 ACH Enabled: False 38782 Quartly DMX Music for FNM Feb-Apr 2015 128.25 02/24/2015 656-49870-432500 128.25Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 21 ACH Enabled: True 180622 PHN- Sunset Ponds- Ad # 339268 119.99 02/24/2015 101-41910-435100 180623 PHN- Amend ZO CH2 5 8- Ad # 339273 119.99 02/24/2015 101-41910-435100 180624 PHN- Adopt Zoning Map- Ad # 339280 101.53 02/24/2015 101-41910-435100 185599 14C003 - PHN Fallon & 85th Ad# 342720 269.54 02/24/2015 400-43300-453010 185600 14C003 - PHN School Blvd Imp Ad# 342721 253.68 02/24/2015 400-43300-453010 185601 City Code Amendment - AD# 344574 147.68 02/24/2015 101-41310-435100 185602 Ordinance 607 Amendment - AD# 344583 129.22 02/24/2015 101-41310-435100 185603 Ordinance 609 - AD# 344587 92.30 02/24/2015 101-41310-435100 1,233.93Check Total: Vendor:1165 EMERGENCY APPARATUS MAINTENANCE INC Check Sequence: 22 ACH Enabled: True 78487 Eng 4- Diagnostics; Wix Fuel Filter; Fuel Filter 1,388.53 02/24/2015 101-42200-440500 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1,388.53Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 23 ACH Enabled: False W-1120720 resale - soda pop 314.10 02/24/2015 609-49750-425400 314.10Check Total: Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 24 ACH Enabled: True 2/1/2015 City Hall Phone Feb 2015 944.24 02/24/2015 702-00000-432100 2/1/2015 City Hall Internet Feb 2015 99.95 02/24/2015 702-00000-432300 2/1/2015 City Hall Cable Feb 2015 11.97 02/24/2015 101-41310-431990 2/1/2015 City Hall Data Hosting Feb 2015 500.00 02/24/2015 702-00000-431900 2/1/2015 City Hall Service Contract Feb 2015 250.00 02/24/2015 702-00000-431900 2/1/2015 MCC Phone Feb 2015 604.57 02/24/2015 702-00000-432100 2/1/2015 MCC Internet Feb 2015 10.00 02/24/2015 702-00000-432300 2/1/2015 MCC Cable Feb 2015 370.90 02/24/2015 226-45122-432500 2/1/2015 DMV Phone Feb 2015 272.92 02/24/2015 702-00000-432100 2/1/2015 DMV Internet Feb 2015 41.95 02/24/2015 702-00000-432300 2/1/2015 Hi Way Liquors Phone Feb 2015 278.18 02/24/2015 702-00000-432100 2/1/2015 Hi Way Liquors Internet Feb 2015 41.95 02/24/2015 702-00000-432300 2/1/2015 Fire Hall Phone Feb 2015 235.91 02/24/2015 702-00000-432100 2/1/2015 Fire Hall Internet Feb 2015 41.95 02/24/2015 702-00000-432300 2/1/2015 Animal Shelter Internet Feb 2015 29.95 02/24/2015 702-00000-432300 2/1/2015 Public Works Phone Feb 2015 344.62 02/24/2015 702-00000-432100 2/1/2015 Public Works Internet Feb 2015 69.95 02/24/2015 702-00000-432300 2/1/2015 Parks Phone Feb 2015 113.30 02/24/2015 702-00000-432100 2/1/2015 Prairie Center Phone Feb 2015 20.52 02/24/2015 702-00000-432100 2/1/2015 Sheriff Phone Feb 2015 68.56 02/24/2015 702-00000-432100 2/1/2015 Sheriff Internet Feb 2015 41.95 02/24/2015 702-00000-432300 4,393.34Check Total: Vendor:1634 FIRE EQUIPMENT SPECIALTIES INC Check Sequence: 25 ACH Enabled: True 8643 (12) 1.5" Swivel Gaskets; (12) 2.5" Gaskets; (6) 6" Gaskets; etc 215.65 02/24/2015 101-42200-421990 215.65Check Total: Vendor:1662 FLAHERTY'S HAPPY TYME COMPANY Check Sequence: 26 ACH Enabled: False 31025 resale - mix 256.20 02/24/2015 609-49750-425400 256.20Check Total: Vendor:1188 FORESTEDGE WINERY Check Sequence: 27 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 1244 Resale- wine 702.00 02/24/2015 609-49750-425300 702.00Check Total: Vendor:2222 FOX SPORTS NET INC Check Sequence: 28 ACH Enabled: True I36871 FSN North January 2015 5,181.46 02/24/2015 656-49879-430920 5,181.46Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 29 ACH Enabled: False 013115 WFTC TV - January 2015 226.24 02/24/2015 656-49879-430920 013115-2 KMSP TV - January 2015 1,252.40 02/24/2015 656-49879-430920 1,478.64Check Total: Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 30 ACH Enabled: False 88692 Mouse in trap - Prairie Center 50.00 02/24/2015 101-41941-431990 88726 Sprayed for Ants - MCC 80.00 02/24/2015 226-45122-431900 88727 Sprayed for Ants - DMV 35.00 02/24/2015 217-41990-431990 88728 Sprayed for Ants - Library 50.00 02/24/2015 101-45501-431990 88729 Mouse in trap; Pest Control - Hi-Way 58.78 02/24/2015 609-49754-431990 273.78Check Total: Vendor:3942 HERITAGE SHADE TREE CONSULTANTS INC Check Sequence: 31 ACH Enabled: False 5441 Urban Forestry Consulting (4.75) hours 593.75 02/24/2015 101-41910-431990 593.75Check Total: Vendor:3229 JEFF HOGLUND Check Sequence: 32 ACH Enabled: False 012415 Custom Vinyl Lettering Ent. Door 45.00 02/24/2015 601-49440-422300 45.00Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 33 ACH Enabled: True 013115 HBO January 2015 319.39 02/24/2015 656-49879-430920 013115 Max January 2015 49.36 02/24/2015 656-49879-430920 013115 HBO Bulk January 2015 504.78 02/24/2015 656-49879-430920 873.53Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 34 ACH Enabled: False 013115 KSTP - January 2015 1,616.00 02/24/2015 656-49879-430920 013115-2 KSTC - January 2015 202.00 02/24/2015 656-49879-430920 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 1,818.00Check Total: Vendor:2113 I-94 WEST CORRIDOR COALITION Check Sequence: 35 ACH Enabled: False 2015 Mmbrship 2015 Membership Investment- I-94 West Corridor Coalition 6,379.50 02/24/2015 101-43111-443300 6,379.50Check Total: Vendor:3356 INDIAN ISLAND WINERY Check Sequence: 36 ACH Enabled: False 2405 resale - wine 258.24 02/24/2015 609-49750-425300 258.24Check Total: Vendor:2327 INNOVATIVE CATERING SOLUTIONS LLC Check Sequence: 37 ACH Enabled: False 1737 Contribution toward CS retirement Dinner 2/25/15 250.00 02/24/2015 101-41800-443990 250.00Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 38 ACH Enabled: False 2324077 freight 3.00 02/24/2015 609-49750-433300 2324077 resale - beer 924.10 02/24/2015 609-49750-425200 927.10Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 39 ACH Enabled: False 5084081 freight 24.48 02/24/2015 609-49750-433300 5084081 resale - liquor 1,807.49 02/24/2015 609-49750-425100 5084082 resale - wine 1,795.50 02/24/2015 609-49750-425300 5084082 resale - mix 36.00 02/24/2015 609-49750-425400 5084082 freight 54.72 02/24/2015 609-49750-433300 5085305 freight 33.60 02/24/2015 609-49750-433300 5085305 resale - liquor 3,390.33 02/24/2015 609-49750-425100 5085306 resale - wine 615.35 02/24/2015 609-49750-425300 5085306 freight 17.28 02/24/2015 609-49750-433300 5085307 resale - beer 78.00 02/24/2015 609-49750-425200 5087840 freight 30.24 02/24/2015 609-49750-433300 5087840 resale - wine 1,601.87 02/24/2015 609-49750-425300 5087841 freight 38.88 02/24/2015 609-49750-433300 5087841 resale - wine 1,239.65 02/24/2015 609-49750-425300 5088979 freight 27.12 02/24/2015 609-49750-433300 5088979 resale - beer 2,202.41 02/24/2015 609-49750-425200 5088980 freight 61.92 02/24/2015 609-49750-433300 5088980 resale - wine 2,187.90 02/24/2015 609-49750-425300 5088980 resale - mix 101.84 02/24/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 5088981 resale - beer 87.96 02/24/2015 609-49750-425200 5090239 freight 11.52 02/24/2015 609-49750-433300 5090239 resale- liquor 722.00 02/24/2015 609-49750-425100 5090240 freight 21.60 02/24/2015 609-49750-433300 5090240 resale - wine 1,137.60 02/24/2015 609-49750-425300 5092915 freight 5.76 02/24/2015 609-49750-433300 5092915 resale - liquor 996.12 02/24/2015 609-49750-425100 5092916 resale - wine 634.25 02/24/2015 609-49750-425300 5092916 freight 20.16 02/24/2015 609-49750-433300 5094208 freight 12.96 02/24/2015 609-49750-433300 5094208 resale - liquor 922.50 02/24/2015 609-49750-425100 5094209 resale - wine 1,139.25 02/24/2015 609-49750-425300 5094209 freight 33.12 02/24/2015 609-49750-433300 512970 resale - liquor credit -31.35 02/24/2015 609-49750-425100 513695 resale - liquor credit -7.30 02/24/2015 609-49750-425100 513696 resale - liquor credit -68.63 02/24/2015 609-49750-425100 20,982.10Check Total: Vendor:2251 KARE GANNETT CO INC Check Sequence: 40 ACH Enabled: False 450-1017 Kare TV- January 2015 1,494.80 02/24/2015 656-49879-430920 1,494.80Check Total: Vendor:1631 LANO EQUIPMENT INC Check Sequence: 41 ACH Enabled: False 02-205715 credit invoice 02-157765 July 2014 double paid -244.93 12/31/2014 101-45201-422100 02-205715 Bobcat-2015;Snowblower; V Blade; Spreader; GP Bucket 58,055.16 12/31/2014 703-00000-165010 57,810.23Check Total: Vendor:2626 HARRY LANTTO Check Sequence: 42 ACH Enabled: True 02/11/2015 2/11/15 EDA Meeting Recording 60.00 02/24/2015 213-46301-431990 60.00Check Total: Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 43 ACH Enabled: False 212884 Safety & Loss Control Workshop - T Pawlek; J Berthiaume 40.00 02/24/2015 101-45201-433200 40.00Check Total: Vendor:3988 LOCKRIDGE GRINDAL NAUEN P.L.L.P.Check Sequence: 44 ACH Enabled: False 71054 BLANDN - Nov 2014 MN Public Broadband Alliance 1,542.00 12/31/2014 656-00000-220250 71054 BLANDN - Nov 2014 MN Public Broadband Alliance 168.00 12/31/2014 655-49870-431990 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 1,710.00Check Total: Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 45 ACH Enabled: True 1305 Replacement Computers (9) 8,505.63 02/24/2015 702-00000-424100 1305 Software - Microsoft Office Pro 2013 (6) 2,371.44 02/24/2015 702-00000-431990 1305 Supplies - HDMI Cable (2), Display port mini's (6) 308.98 02/24/2015 702-00000-421990 1306 On Site Services (12/1-12/31/14) 1,953.41 12/31/2014 702-00000-431990 1306 Software Licenses (10) Nuance 890.00 12/31/2014 702-00000-431990 1306 IT Supplies - Monitors (2) & UPS switch for phones 871.82 12/31/2014 702-00000-424100 1307 On Site Services (1/1-1/31/15) 4,485.88 02/24/2015 702-00000-431990 1307 Keyboard/mouse set (1); monitors (3) 847.83 02/24/2015 702-00000-421990 20,234.99Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 46 ACH Enabled: True 190228 resale - misc taxable 346.91 02/24/2015 609-49750-425400 190228 resale - misc 944.42 02/24/2015 609-49750-425500 1,291.33Check Total: Vendor:2541 MAILFINANCE Check Sequence: 47 ACH Enabled: False N5145935 Lease pmt - 12/04/14 -03/03/15 564.33 02/24/2015 101-41940-441500 564.33Check Total: Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 48 ACH Enabled: True 1146 (.33) Revised birthday party packages - creative fee 28.05 02/24/2015 226-45127-431990 1147 Window Decal 86.25 02/24/2015 101-41940-443990 1150 (1000) FNM #10 envelopes; (500) FNM letterhead 336.59 02/24/2015 656-49870-420300 450.89Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 49 ACH Enabled: True 247155 482 gallons diesel @ $1.8616 1,148.08 02/24/2015 101-43120-421200 247156 500 gallons unleaded @ $1.4601 980.16 02/24/2015 101-43120-421200 2,128.24Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 50 ACH Enabled: True 2/10/2015 City Council Meeting Recording 2/9/15 80.00 02/24/2015 101-41110-431990 80.00Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 51 ACH Enabled: True AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 013115 MGM HD January 2015 68.29 02/24/2015 656-49879-430920 68.29Check Total: Vendor:3943 MEYER BORGMAN JOHNSON, INC Check Sequence: 52 ACH Enabled: False 14.782.0-4 BLK034 - 12/16/14-1/15/15 Services 81.00 02/24/2015 213-46301-431990 81.00Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 53 ACH Enabled: False 013115 MLB - January 2015 293.16 02/24/2015 656-49879-430920 293.16Check Total: Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 54 ACH Enabled: False 02/12/2015 Change class on Title from CT to TE 24.50 02/24/2015 101-43120-443700 02/18/2015 PJ Tri Trailer Application for Title 19.50 02/24/2015 101-45201-422100 44.00Check Total: Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 55 ACH Enabled: True 01302015 (150) Incident Reports 117.35 02/24/2015 101-42200-420300 117.35Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 56 ACH Enabled: True 02/17/2015 Monthly Allocation - February 4,583.33 02/24/2015 101-45175-444310 4,583.33Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 57 ACH Enabled: True 013115 Music Choice January 2015 281.28 02/24/2015 656-49879-430920 281.28Check Total: Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 58 ACH Enabled: True 2951 NTTC - January 2015 34,658.08 02/24/2015 656-49879-430920 34,658.08Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 59 ACH Enabled: True 1405 Review/Comment on AT & T Access Billing- 8YY Traffic 91.00 02/24/2015 656-49877-431990 91.00Check Total: AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 60 ACH Enabled: False 2/1/2015 Purchased Postage - Acct# 7900 0440 6327 5196 1,000.00 02/24/2015 101-00000-155010 2/1/2015 Postage for packages to Dept of Public Safety 119.98 02/24/2015 217-41990-432200 2/1/2015 Postage for packages to committee members 12.80 02/24/2015 101-41910-432200 1,132.78Check Total: Vendor:2082 NEUSTAR INC Check Sequence: 61 ACH Enabled: True M10758936 Acct #19894- Jan 1-31, 2015 LNP 15.00 02/24/2015 656-49870-431990 M10759213 Acct #20313- Jan 1-31, 2015 SOW 7.09 02/24/2015 656-49870-431990 M10759214 Acct #20313- Jan 1-31, 2015 LNP 816.85 02/24/2015 656-49870-431990 838.94Check Total: Vendor:2216 NHL NETWORK Check Sequence: 62 ACH Enabled: False 013115 NHL SD January 2015 241.51 02/24/2015 656-49879-430920 241.51Check Total: Vendor:3601 NORTHERN VINEYARDS Check Sequence: 63 ACH Enabled: False 3840 resale - wine 192.00 02/24/2015 609-49750-425300 192.00Check Total: Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 64 ACH Enabled: False 4036 January 2015 - TIF 1-22 495.00 02/24/2015 213-46522-431990 4037 January 2015 - TIF 1-36 & 37 330.00 02/24/2015 213-46301-431990 825.00Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 65 ACH Enabled: True 21653 XSOLAR - January 2015 Solar Energy Production 5,314.55 02/24/2015 101-41910-431990 21653 January 2015 Zoning Ordinance Amendments 2,364.55 02/24/2015 101-41910-431990 21653 January 2015 General Tech Assistance 2,570.10 02/24/2015 101-41910-431990 21654 Jan 2015 - Aitcheson Tree Protectin Appeal 279.00 02/24/2015 101-41910-431990 21654 ZMATRS - January 2015 Mattress Firm Site Development 155.00 02/24/2015 101-00000-220110 21654 ZSPCUP - Jan 2015 Sunset Ponds Detached Townhomes 2,852.00 02/24/2015 101-00000-220110 21655 Jan 2015 - Technical Assistance - Meetings 450.00 02/24/2015 101-41910-431990 13,985.20Check Total: Vendor:2131 ONVOY LLC Check Sequence: 66 ACH Enabled: True 150202008669 Voice2/2-3/1/2015: A links 800 dips 1,270.98 02/24/2015 656-49879-430910 150202009108 Voice-Operator Service- Wholesale 800 Switched Jan 2015 billing 499.38 02/24/2015 656-49879-430910 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 1,770.36Check Total: Vendor:4040 TRACEY OTTO Check Sequence: 67 ACH Enabled: False 02/10/15 Taught Spin Class 2/2/15 & Spin & sculpt class 2/9/15 44.25 02/24/2015 226-45127-430120 44.25Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 68 ACH Enabled: False 8486709 freight 15.00 02/24/2015 609-49750-433300 8486709 resale - wine 1,086.91 02/24/2015 609-49750-425300 1,101.91Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 69 ACH Enabled: False 207365 freight credit -1.44 02/24/2015 609-49750-433300 207365 resale - wine credit -30.00 02/24/2015 609-49750-425300 2736562 freight 139.69 02/24/2015 609-49750-433300 2736562 resale - liquor 9,244.24 02/24/2015 609-49750-425100 2736563 freight 4.32 02/24/2015 609-49750-433300 2736563 resale - wine 160.20 02/24/2015 609-49750-425300 2736563 resale -beer glasses 106.25 02/24/2015 609-49750-425400 2737409 freight 93.60 02/24/2015 609-49750-433300 2737409 resale - liquor 8,684.01 02/24/2015 609-49750-425100 2737410 freight 41.76 02/24/2015 609-49750-433300 2737410 resale - mix 63.48 02/24/2015 609-49750-425400 2737410 resale - wine 1,677.40 02/24/2015 609-49750-425300 2739136 resale - liquor 708.18 02/24/2015 609-49750-425100 2739136 freight 15.12 02/24/2015 609-49750-433300 2739137 freight 7.20 02/24/2015 609-49750-433300 2739137 resale - wine 195.90 02/24/2015 609-49750-425300 2739914 resale - liquor 1,992.15 02/24/2015 609-49750-425100 2739914 freight 36.00 02/24/2015 609-49750-433300 2739915 freight 36.00 02/24/2015 609-49750-433300 2739915 resale - wine 715.20 02/24/2015 609-49750-425300 2740807 freight 43.20 02/24/2015 609-49750-433300 2740807 resale - liquor 3,763.06 02/24/2015 609-49750-425100 2740808 freight 11.52 02/24/2015 609-49750-433300 2740808 resale - wine 243.00 02/24/2015 609-49750-425300 2740808 resale - n/a wine 112.00 02/24/2015 609-49750-425400 2743467 resale - wine 1,106.20 02/24/2015 609-49750-425300 2743467 freight 33.12 02/24/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 29,201.36Check Total: Vendor:1428 PINNACLE PUBLISHING LLC Check Sequence: 70 ACH Enabled: False 7632952711MCO Annual telephone directory 654.60 02/24/2015 101-41940-435100 INV0225444 Annual telephone directory 419.40 02/24/2015 609-49754-434990 1,074.00Check Total: Vendor:1452 RCB ASSOCIATES INC Check Sequence: 71 ACH Enabled: True 944 Toolcat radio- 1171; NMO Mag; Connector; power cord; Misc suppli 257.50 02/24/2015 101-45201-431990 257.50Check Total: Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 72 ACH Enabled: False 746032 freight 7.99 02/24/2015 226-45122-433300 746032 party room food-(3) pizza 115.76 02/24/2015 226-45127-421460 746032 resale - concessions 527.52 02/24/2015 226-45127-425410 753353 Winter Block Party - corn dogs, applesauce, chips, lemonade mix 485.84 02/24/2015 226-45127-421980 753353 Party Supplies 2.40 02/24/2015 226-45127-421460 753353 Concession - Resale - pizzas, muffins, chips, pretzels, 412.41 02/24/2015 226-45127-425410 753353 Freight 7.99 02/24/2015 226-45122-433300 1,559.91Check Total: Vendor:2602 RFD TV Check Sequence: 73 ACH Enabled: False 2130-1265 RFD TV January 2015 24.32 02/24/2015 656-49879-430920 24.32Check Total: Vendor:4042 RIVERS OF HOPE Check Sequence: 74 ACH Enabled: False 02/24/2015 Prairie Center Lease Deposit Refund 2,100.00 02/24/2015 101-00000-220160 2,100.00Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 75 ACH Enabled: True 02/17/2015 Semi Monthly Contract Payment 1,593.75 02/24/2015 101-42700-431200 1,593.75Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 76 ACH Enabled: False W4680468 1/24/15 - Benjamin Kroll R1802 112.00 02/24/2015 226-45122-431992 112.00Check Total: AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 77 ACH Enabled: True 02/06/2015 Cable franchise fees- TDS/Bridgewater Qrt 4 2014 7,895.52 02/24/2015 101-00000-208020 02/06/2015 Cable PEG fees- TDS/Bridgewater- Qrt 4 2014 1,692.64 02/24/2015 101-00000-208020 9,588.16Check Total: Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 78 ACH Enabled: False 013115 Showtime January 2015 132.00 02/24/2015 656-49879-430920 132.00Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 79 ACH Enabled: False 013115 WUCW-TV - January 2015 444.40 02/24/2015 656-49879-430920 444.40Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 80 ACH Enabled: False 1249742 freight 28.35 02/24/2015 609-49750-433300 1249742 resale - wine 1,148.00 02/24/2015 609-49750-425300 1251992 freight 8.10 02/24/2015 609-49750-433300 1251992 resale - wine 896.00 02/24/2015 609-49750-425300 1254277 resale liquor 2,105.13 02/24/2015 609-49750-425100 1254277 freight 24.98 02/24/2015 609-49750-433300 1254278 resale - mix 77.74 02/24/2015 609-49750-425400 1254278 freight 2.70 02/24/2015 609-49750-433300 1254279 freight 35.10 02/24/2015 609-49750-433300 1254279 resale - wine 1,410.50 02/24/2015 609-49750-425300 5,736.60Check Total: Vendor:1498 SPRINGSTED INCORPORATED Check Sequence: 81 ACH Enabled: False 15-092 2014 Continuing Disclosure Services - report prep/filing fee 1,700.00 12/31/2014 655-49870-462010 1,700.00Check Total: Vendor:1518 TDS TELECOM Check Sequence: 82 ACH Enabled: True 665-837-0005 Voice - nonpublished number charges 49.10 02/24/2015 702-00000-432100 665-838-0000 Voice - nonpublished number charges 183.00 02/24/2015 702-00000-432100 763-271-3230 TDS 100.94 02/24/2015 702-00000-432100 763-271-3257 TDS 90.51 02/24/2015 702-00000-432100 763-295-2005 TDS 17.97 02/24/2015 702-00000-432100 763-295-3714 TDS 329.96 02/24/2015 702-00000-432100 763-295-4054 TDS 46.60 02/24/2015 702-00000-432100 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 818.08Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 83 ACH Enabled: True 00756347 resale - beer credit -64.50 02/24/2015 609-49750-425200 00756350 resale - beer credit -120.30 02/24/2015 609-49750-425200 874895 resale - wine 25.10 02/24/2015 609-49750-425300 874896 resale - beer 12,395.85 02/24/2015 609-49750-425200 876307 resale - n/a beer 99.90 02/24/2015 609-49750-425400 876308 resale - beer 156.25 02/24/2015 609-49750-425200 876308 resale - wine 25.10 02/24/2015 609-49750-425300 876309 resale - beer 12,609.78 02/24/2015 609-49750-425200 876310 resale - beer 176.00 02/24/2015 609-49750-425200 25,303.18Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 84 ACH Enabled: False 411083 WGN America January 2015 209.88 02/24/2015 656-49879-430920 209.88Check Total: Vendor:3594 TRIMARK Check Sequence: 85 ACH Enabled: False 2364026 resale - (12) Mug Boot 54.21 02/24/2015 609-49750-425400 2364026 (2) mulit fold towel; (2) can liner; paper towels; cleaner; etc 307.73 02/24/2015 609-49754-421990 361.94Check Total: Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 86 ACH Enabled: True 149834 TV Guide - January 2015 466.35 02/24/2015 656-49879-430920 466.35Check Total: Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 87 ACH Enabled: True 2088 Feb 2015 GIgabit Transport/Cross Connect 4,400.00 02/24/2015 656-49879-430930 2127 March 2015 GIgabit Transport/Cross Connect 4,400.00 02/24/2015 656-49879-430930 8,800.00Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 88 ACH Enabled: False 00045406 March 2015 WWTP Operation & Maintenance 79,823.00 02/24/2015 602-49480-430800 00045441 12C003-Progress Inv #24 WWTP 1,050.00 02/24/2015 602-00000-165010 80,873.00Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 89 ACH Enabled: True AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference 1523813 resale - soda pop 150.25 02/24/2015 609-49750-425400 1523975 resale - soda pop 170.75 02/24/2015 609-49750-425400 1527911 resale - soda pop 140.00 02/24/2015 609-49750-425400 461.00Check Total: Vendor:1684 VINOCOPIA Check Sequence: 90 ACH Enabled: True 0117455 freight 7.50 02/24/2015 609-49750-433300 0117455 resale - wine 232.00 02/24/2015 609-49750-425300 0117455 resale - liquor 120.00 02/24/2015 609-49750-425100 0117889 resale - liquor 238.25 02/24/2015 609-49750-425100 0117889 resale - wine 104.00 02/24/2015 609-49750-425300 0117889 freight 6.00 02/24/2015 609-49750-433300 0117890 freight 8.00 02/24/2015 609-49750-433300 0117890 resale - liquor 360.00 02/24/2015 609-49750-425100 1,075.75Check Total: Vendor:1561 WATER LABORATORIES INC Check Sequence: 91 ACH Enabled: False 4733 Jan 2015 water samples 240.00 02/24/2015 601-49440-422740 240.00Check Total: Vendor:2092 SEAN WEIS Check Sequence: 92 ACH Enabled: True 02112015 Boots Reimbursement- S. Weis 87.99 02/24/2015 602-49490-420650 87.99Check Total: Vendor:4043 MICHAEL WERSAL Check Sequence: 93 ACH Enabled: False 021715 Moved - canceled membership 101.99 02/24/2015 226-45122-347910 021715 Moved - canceled membership - sales tax 7.01 02/24/2015 226-00000-208100 109.00Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 94 ACH Enabled: False 7017998 resale - wine 366.24 02/24/2015 609-49750-425300 7017998 freight 5.04 02/24/2015 609-49750-433300 371.28Check Total: Vendor:1574 DEREK WIPPER Check Sequence: 95 ACH Enabled: True 02122015 rembrs D Wipper - Parks. Drywall; Jnt Tape; 1 gal mud; (2) stud 35.86 02/24/2015 101-45201-422300 35.86Check Total: AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 96 ACH Enabled: False 1080285344 resale - wine 1,832.00 02/24/2015 609-49750-425300 1080285344 resale - liquor 2,292.20 02/24/2015 609-49750-425100 1080285344 freight 67.53 02/24/2015 609-49750-433300 1080288294 resale - liquor 3,773.39 02/24/2015 609-49750-425100 1080288294 resale - wine 88.00 02/24/2015 609-49750-425300 1080288294 resale - n/a wine 42.00 02/24/2015 609-49750-425400 1080288294 freight 46.49 02/24/2015 609-49750-433300 8,141.61Check Total: Vendor:2573 WOODLAND HILL VINEYARDS LLC Check Sequence: 97 ACH Enabled: False 1593 resale - wine 324.00 02/24/2015 609-49750-425300 324.00Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 98 ACH Enabled: True 578-1013 World Fishing January 2015 28.12 02/24/2015 656-49879-430920 28.12Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 99 ACH Enabled: True 01/30/2015 February 2015 94,170.00 02/24/2015 101-42100-430500 02/17/2015 Court Fines & Fees for January 2015 3,889.67 02/24/2015 101-42100-430410 98,059.67Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 100 ACH Enabled: True 01010-000 206 General Engineering Services Phase 5 Dec 2014 2,500.00 12/31/2014 101-43111-430300 01010-000 206 General Engineering Services Phase 5 Dec 2014 2,500.00 12/31/2014 601-49440-430300 01010-000 206 General Engineering Services Phase 5 Dec 2014 2,500.00 12/31/2014 602-49490-430300 01010-000 206 General Engineering Services Phase 6 Dec 2014 207.00 12/31/2014 101-43111-430300 01160-611 72 Traffic Engineering Services Dec 2014 1,108.50 12/31/2014 101-43111-430300 01494-480 ZRCFOS - Fallon Overpass Preliminary Design Dec 2014 73.50 12/31/2014 101-43111-430300 01494-650 24 12C003 - WWTP Sludge Dewatering Facility & Aeration Blower Repl 3,975.00 12/31/2014 602-00000-165010 01494-700 General WWTP Dec 2014 588.00 12/31/2014 602-49480-430300 01494-710 5 12C006- Oakwood Sidewalk Extention Dec 2014 465.00 12/31/2014 400-43300-458010 01494-720 18 Economic Development & Market Matching Dec 2014 4,000.00 12/31/2014 213-46301-431990 01494-760 16 ZTOWER - Communications Tower FNM 69.00 12/31/2014 400-43300-458010 01494-780 13 MS4/SWPPP Services Dec 2014 1,597.00 12/31/2014 101-43111-430300 01494-800 12 Z25/75- CSAH 75/TH 25 Intersection Improvements Dec 2014 13,593.25 12/31/2014 400-43300-430300 01494-880 11 Wellhead Protection Plan Ammendment Dec 2014 390.75 12/31/2014 601-49440-430300 01494-920 4 TH 25 South Expansion Plan Review Dec 2014 320.00 12/31/2014 101-43111-430300 01494-930 6 GIS Services Support Dec 2014 118.00 12/31/2014 702-00000-431990 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 01494-940 3 BLK034 - Envronment Docs Dec 2014 1,696.50 12/31/2014 213-46301-431990 01494-950 4 Phosphorus Facility Plan Ammend/Prlim Design 907.50 12/31/2014 602-49480-430300 01494-950 4 14C002- Phosphorus Final Design -Dec 2014 24,555.20 12/31/2014 602-00000-165010 01494-950 4 Digester Preliminary Design -Dec 2014 8,849.00 12/31/2014 602-49480-430300 01494-950 4 14C002 - Digester Final Design -Dec 2014 4,466.00 12/31/2014 602-00000-165010 01494-960 3 XSBLVD- School Blvd Overlay & Trail Improvement Dec 2014 3,273.00 12/31/2014 101-43111-430300 01494-970 2 XSBLVD- Fallon Ave& 85th St Improvements Dec 2014 542.00 12/31/2014 101-43111-430300 01494-980 2 ZSPCUP- Sunset Ponds 3rd Addition Dec 2014 483.00 12/31/2014 101-00000-220110 78,777.20Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 101 ACH Enabled: True 0272754290 data & internet access - 2/1-2/28/2015 1,918.42 02/24/2015 656-49879-430930 0272835016 data & internet access - 2/1-2/28/2015 5,230.12 02/24/2015 656-49879-430930 7,148.54Check Total: Total for Check Run: Total of Number of Checks: 662,961.38 101 AP-Computer Check Proof List by Vendor (02/18/2015 - 1:19 PM)Page 18 The preceding list of bills payables was reviewed and approved for payment. Date: 2/23/15 Approved by:_______________________________________ Mayor Brian Stumpf User: Printed:02/18/2015 - 3:20PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00201.02.2015 - 201.02.2015 US Bank Invoice No Description Amount Payment Date Acct Number Reference Vendor:2258 LIBRARY OF CONGRESS Check Sequence: 1 ACH Enabled: True 2/5/2015 SA 2014 filing Fee Pt 2 67.00 02/15/2015 656-49879-443720 67.00Check Total: Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 2 ACH Enabled: True 02/1/2015 February 2015 1,897.65 02/15/2015 101-00000-217066 1,897.65Check Total: Vendor:1426 CITY OF MONTICELLO Check Sequence: 3 ACH Enabled: True 10128 Qrt4 2014 Office Facility 118 6th St W 39.23 12/31/2014 101-41941-438200 10250 Qrt4 2014 HeadEnd Garage 3698 1/2 School Blvd 39.23 12/31/2014 655-49870-438200 5249 Qrt4 2014 Bridge Park West sprinkler 1,358.04 12/31/2014 101-45201-438200 5250 Qrt4 2014 Bridge Park West 107 River Wt W Rm 38.06 12/31/2014 101-45201-438200 7224 Qrt4 2014 WWTP 2,502.04 12/31/2014 602-49480-438200 7885 Qrt4 2014 Help Center 47.87 12/31/2014 217-41990-438200 8086 Qrt4 2014 4th St Warming House 38.06 12/31/2014 101-45201-438200 8114 Qrt4 2014 Hi-Way Liquor 930.85 12/31/2014 609-49754-438200 8117 Qrt4 2014 MCC 2,784.83 12/31/2014 226-45122-438200 8119 Qrt4 2014 Fir Station 52.77 12/31/2014 101-42200-438200 8120 Qrt4 2014 Bldg Inspection Garage 38.06 12/31/2014 101-41940-438200 8177 Qrt4 2014 Library 382.55 12/31/2014 101-45501-438200 8631 Qrt4 2014 203 Chelsea Rd- Animal Shelter 38.06 12/31/2014 101-42700-438200 8673 Qrt4 2014 Head End Building 39.23 12/31/2014 655-49870-438200 8903 Qrt4 2014 PW Shop/ Clerical 96.91 12/31/2014 101-43127-438200 8904 Qrt4 2014 PW Vehicle Storage 45.25 12/31/2014 101-43127-438200 8905 Qrt4 2014 PW Office 155.75 12/31/2014 101-43127-438200 8,626.79Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 4 ACH Enabled: True 2/6/15 Delegard - credit from Jan. S/B T.M. personal card -159.30 12/31/2014 101-43120-421990 2/6/15 G&K - inv. 1043885857- Mat service 155.03 12/31/2014 609-49754-431990 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Mac Tools - Combo Kit w/ Power Probe III 258.99 12/31/2014 101-43127-421990 2/6/15 WHCE - Dec 2014 HADCO lights@E 7th St acct150-1686-8332 357.75 12/31/2014 101-43160-431900 2/6/15 Verizon - Dec 04 - Jan 03 100.98 12/31/2014 101-42400-432100 2/6/15 Verizon - Dec 04 - Jan 03 50.49 12/31/2014 101-43115-432100 2/6/15 Verizon - Dec 04 - Jan 03 94.59 12/31/2014 226-45122-432100 2/6/15 Verizon - Dec 04 - Jan 03 50.49 12/31/2014 101-45201-432100 2/6/15 Verizon - Dec 04 - Jan 03 104.59 12/31/2014 101-43120-432100 2/6/15 Verizon - Dec 04 - Jan 03 86.87 12/31/2014 601-49440-432100 2/6/15 Verizon - Dec 04 - Jan 03 86.86 12/31/2014 602-49490-432100 2/6/15 Advanced Disposal - December 2014 32,208.18 12/31/2014 101-43230-431000 2/6/15 Advanced Disposal - December 2014 10,694.55 12/31/2014 101-43230-431010 2/6/15 Advanced Disposal - December 2014 102.81 12/31/2014 655-49870-431000 2/6/15 Advanced Disposal - December 2014 34.34 12/31/2014 655-49870-431010 2/6/15 Advanced Disposal - December 2014 35.80 12/31/2014 101-43127-431000 2/6/15 Advanced Disposal - December 2014 23.87 12/31/2014 101-45201-431000 2/6/15 Advanced Disposal - December 2014 23.87 12/31/2014 602-49480-431000 2/6/15 Advanced Disposal - December 2014 89.52 12/31/2014 602-49480-431000 2/6/15 Advanced Disposal - December 2014 208.87 12/31/2014 226-45122-431000 2/6/15 Advanced Disposal - December 2014 11.93 12/31/2014 101-45501-431990 2/6/15 Advanced Disposal - December 2014 23.87 12/31/2014 609-49754-431000 2/6/15 Advanced Disposal - December 2014 10.55 12/31/2014 213-46522-431000 2/6/15 Ameripride - Uniforms - Jeans 34.52 12/31/2014 226-45122-441700 2/6/15 Ameripride - Mops 142.74 12/31/2014 226-45122-431110 2/6/15 Ameripride - Towels 41.60 12/31/2014 226-45122-441710 2/6/15 Spectrum Supply - Cleaning Supplies 218.79 12/31/2014 226-45122-421100 2/6/15 Spectrum Supply - Locker room Supplies 49.56 12/31/2014 226-45122-421990 2/6/15 Advanced Disposal - December 2014 160.00 12/31/2014 101-43230-431010 2/6/15 Winston Furniture - Straps to repair pool chairs 290.04 12/31/2014 226-45122-421610 2/6/15 Verizon - Dec 11 - Jan 10 25.02 12/31/2014 101-43115-432100 2/6/15 Verizon - Dec 11 - Jan 10 8.34 12/31/2014 601-49440-432100 2/6/15 Verizon - Dec 11 - Jan 10 8.34 12/31/2014 602-49490-432100 2/6/15 Verizon - Dec 11 - Jan 10 8.34 12/31/2014 655-49870-432100 2/6/15 NBP - Returned box of folders -42.99 12/31/2014 226-45122-420990 2/6/15 NBP - Returned calculator paper -3.43 12/31/2014 101-41940-420990 2/6/15 NBP - Returned label tape -22.27 12/31/2014 101-41940-420990 2/6/15 NBP - Returned mat -56.65 12/31/2014 101-41940-420990 2/6/15 NBP - Returned paper -18.79 12/31/2014 101-41940-420990 2/6/15 Locators & Suppliers - (2) Merge Ahead 303.41 12/31/2014 101-43120-422600 2/6/15 Locators & Suppliers -(50) Snap on Arrow 628.08 12/31/2014 101-43120-422600 2/6/15 G & K - inv 1043891229 - Mat service 77.58 02/15/2015 609-49754-431990 2/6/15 Grady's- (4) comprsn sleeve 1/4" 0.76 02/15/2015 601-49440-422700 2/6/15 Grady's- calabrated container 2.49 02/15/2015 601-49440-421990 2/6/15 Grady's- hex brushing 2.49 02/15/2015 601-49440-422700 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Fastenal - (25) S/S FW 1/2x1 1/4 od - Light Poles 2.94 02/15/2015 101-43160-421530 2/6/15 Grady's-Epoxy glue syringe 5.99 02/15/2015 101-45201-421650 2/6/15 UPS - shipping 7.14 02/15/2015 656-49870-432200 2/6/15 O'Reilly - wiper blade - 1/2 3.80 02/15/2015 601-49440-422110 2/6/15 O'Reilly - wiper blade - 1/2 3.79 02/15/2015 602-49490-422110 2/6/15 Olson & Sons - (5) sm 250v dim fuse - 1/2 4.88 02/15/2015 602-49490-422100 2/6/15 Olson & Sons - (5) sm 250v dim fuse - 1/2 4.87 02/15/2015 601-49440-422100 2/6/15 Monti Napa- #218 - Hydraul Fil 1249 10.76 02/15/2015 101-43127-421300 2/6/15 Cub - resale Lemons/limes 15.19 02/15/2015 609-49750-425500 2/6/15 Monti Napa- #301 & stock (5) oil filters 18.70 02/15/2015 101-43127-422120 2/6/15 Monti Napa- #218 - fuel filter; oil filter 22.25 02/15/2015 101-43127-421300 2/6/15 Monti Napa- #104- (2) spring 22.50 02/15/2015 101-43120-422100 2/6/15 O'Reilly - (2) wiper blade; (2) gal. antifreeze 26.68 02/15/2015 656-49870-422110 2/6/15 Central Hydraulics - (6) O Rings; (4) back-up ring Fire Dept 29.44 02/15/2015 101-42200-421990 2/6/15 Royal Tire - Tube 32.39 02/15/2015 101-45201-422200 2/6/15 Super America - 26.412 gallons @ $1.969 unleaded 52.01 02/15/2015 656-49877-421200 2/6/15 Holiday - 28.893 gallons @ $1.999 unleaded 57.76 02/15/2015 656-49877-421200 2/6/15 Grady's- (3) brush; (2) shrtcut brush; roller & cvr -picnic tab 53.94 02/15/2015 101-45201-421510 2/6/15 Home Depot - Tree Trimming - 15" lopper; 28" lopper; blade 70.44 02/15/2015 101-43120-421990 2/6/15 Cub (3) facial tissue; (9) utinsils; (3) Coffee; etc 89.47 02/15/2015 101-43127-421990 2/6/15 Morries - #203 (2) clamp; (2) bushing; plunger gear; tube; pin; 91.75 02/15/2015 101-45201-422110 2/6/15 Monti Napa- 2008 Ford Brake Pads - 1/2 49.66 02/15/2015 601-49440-422110 2/6/15 Monti Napa- 2008 Ford Brake Pads - 1/2 49.65 02/15/2015 602-49490-422110 2/6/15 Fastenal - wrench set 126.63 02/15/2015 101-45201-421990 2/6/15 Monti Napa- (4) oil filters; (5) Oil Dry - shop & highway suppli 135.47 02/15/2015 101-43127-422120 2/6/15 Monti Napa- #130- 4-wheel drive hub bearing 148.57 02/15/2015 101-43120-422110 2/6/15 Zee Medical - PW - first aid kit refill 181.10 02/15/2015 101-43127-420650 2/6/15 Zee Medical - Liquor - first aid kit refill 15.87 02/15/2015 609-49754-420650 2/6/15 Home Depot -(2) 18v 4.0 AH Battery; (4) drill bits; ultralight 295.85 02/15/2015 601-49440-422700 2/6/15 Spirit Comm - Jan. 1-31/2015 billing 658.32 02/15/2015 656-49870-431970 2/6/15 4-Bid Online Autions - 203 Felling Trailer 2,751.10 02/15/2015 101-45201-424100 2/6/15 Home Depot - Julie office- 1/2- (38) oak board; drywall; etc 162.19 02/15/2015 601-49440-422300 2/6/15 Home Depot - Julie office- 1/2- (38) oak board; drywall; etc 162.19 02/15/2015 602-49490-421990 2/6/15 Home Depot - Julie office- 1/2- ((7) studs; gal mud; joint tape 12.17 02/15/2015 601-49440-422300 2/6/15 Home Depot - Julie office- 1/2- ((7) studs; gal mud; joint tape 12.16 02/15/2015 602-49490-421990 2/6/15 Home Depot - Julie office- 1/2- (5) studs; (2) drywall 13.08 02/15/2015 602-49490-421990 2/6/15 Home Depot - Julie office- 1/2- (5) studs; (2) drywall 13.07 02/15/2015 601-49440-422300 2/6/15 MN Dept of Health- Monitoring Well Permit 669968 - 4th & Ramsey 50.00 02/15/2015 601-49440-443700 2/6/15 MN Dept of Health-(2) Monitoring Well Permit 575991; 575992 100.00 02/15/2015 601-49440-443700 2/6/15 Grady's- (2) Hex Screw 0.86 02/15/2015 101-45201-421650 2/6/15 US Post Office - state floulide sample 3.04 02/15/2015 601-49440-432200 2/6/15 Grady's- box of Screw sheet metal 3.70 02/15/2015 601-49440-422701 2/6/15 Fastenal -(50) 5/16 x 1 1/2 Fend Z shop supply 4.22 02/15/2015 101-43127-421990 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Grady's- Cutter Plug 1/2" 9.99 02/15/2015 101-45201-421650 2/6/15 Grady's- Cutter Plug 3/8" 9.99 02/15/2015 101-45201-421650 2/6/15 General Rental - 20 lbs propane 17.78 02/15/2015 101-43120-421990 2/6/15 Cub - resale Lemons/limes 20.27 02/15/2015 609-49750-425500 2/6/15 Auto Value - Fire - (3) Turbo Power HD; (1) Turbo Power Diesel 45.96 02/15/2015 101-42200-421990 2/6/15 Home Depot -(31) 1/2x2-1/4 Oak casing; (13) 3/8 x 2-3/4 base; st 56.95 02/15/2015 601-49440-422300 2/6/15 Auto Value - trailer paint- Vinal was prime; prime CA; color 67.97 02/15/2015 101-43120-421510 2/6/15 A.M.Leonard, Inc- trade show - AP345; CR16 76.88 02/15/2015 101-45201-421650 2/6/15 Hirshfields - Parks building -(2) eggshell base; (3) rollers; et 98.35 02/15/2015 101-45201-421510 2/6/15 Auto Value - Paint Trailer - vinyl wash prime CA; Prime; black 109.97 02/15/2015 101-43120-421510 2/6/15 Home Depot -PW - (103) Oak base; (11) Oak mullion; etc 167.89 02/15/2015 101-45201-422300 2/6/15 U of M CCE- Shade Tree Course- M.R. & M.H. 370.00 02/15/2015 101-43120-433200 2/6/15 Monti Napa- shop supplies - (30) asst. filters 511.70 02/15/2015 101-43127-422120 2/6/15 U of M CCE- (3) Shade Tree Course- T.P., J.B., T.G. 555.00 02/15/2015 101-43120-433200 2/6/15 OSI Batteries - (72) AAA; (48) AA; (12) 9-v; (8) C 1/2 Water 29.48 02/15/2015 601-49440-422700 2/6/15 OSI Batteries - (72) AAA; (48) AA; (12) 9-v; (8) C - 1/2 Sewer 29.48 02/15/2015 602-49490-422700 2/6/15 OSI Batteries - (360) AAA; (96) AA; (132) 9-v; (280) C -Fire 521.83 02/15/2015 101-42200-421990 2/6/15 Nokomis - D. Wipper boots 90.00 02/15/2015 101-45201-420650 2/6/15 Home Depot - ZTOWER 58.14 02/15/2015 101-43120-422400 2/6/15 Chamber of Commerce 12.00 02/15/2015 656-49870-433200 2/6/15 Home Depot - ZTOWER 32.64 02/15/2015 101-43120-422400 2/6/15 Office Max - PW - Batteries -20pk AA; 20pk AAA; Index 15ct tabs 67.97 02/15/2015 101-43110-420990 2/6/15 Pipeline Supplies - 250' Thermo Wire roll 76.65 02/15/2015 601-49440-422701 2/6/15 G & K - inv 1043896663- Mat service 77.58 02/15/2015 609-49754-431990 2/6/15 Titan Machine - Streets- Spring - 621 Hood 115.00 02/15/2015 101-43127-422110 2/6/15 Arctic Glacier - resale 296.00 02/15/2015 609-49750-425500 2/6/15 Delegard Tools - Shop- (6) Dig. High current probe; 50 lb glass 1,380.40 02/15/2015 101-43127-421990 2/6/15 Grady's- (2) screws 0.48 02/15/2015 601-49440-422100 2/6/15 Auto Value -(5) mini lamps 6.45 02/15/2015 101-45201-422110 2/6/15 Auto Value - (6) flat wash; dry film lube; threadlocker 15.46 02/15/2015 101-42200-421990 2/6/15 Kwik Trip - 10.919 gal unleaded @ $2.099 22.92 02/15/2015 656-49877-421200 2/6/15 Walmart - (2) coffee makerl 31.76 02/15/2015 101-45201-421990 2/6/15 Hirshfields - Base paint; (2) chip brush; 10pk 4" gold stripe 35.89 02/15/2015 101-45201-421510 2/6/15 Home Depot- 36 pk AA batteries; Dewalt deep pro organizer 37.35 02/15/2015 656-49870-421990 2/6/15 Cub - (4) cases water; (6) Powerade 8pks 38.91 02/15/2015 101-42200-421990 2/6/15 Olson & Sons - hour meter- Sunset Ponds lift station 52.95 02/15/2015 602-49490-422100 2/6/15 Truman Welters - #212 CAB6-14 Kit- Parks 76.65 02/15/2015 101-45201-422100 2/6/15 Home Depot -17pc Hex Key Set; WD-40; (2) Velcro; 40pk cable ties 109.78 02/15/2015 656-49870-421990 2/6/15 Monti Napa- (10) Oil Filters; return (5) hydrqulic fltr- shop 187.06 02/15/2015 101-43127-422120 2/6/15 Hoglund Bus & Truck - #132A return core exchange -30.00 02/15/2015 101-43120-422100 2/6/15 Grady's- (4) shield lag - Fire Dept 5.20 02/15/2015 101-42200-421990 2/6/15 Moon Motors - sharpen pole saw chain 6.00 02/15/2015 101-43120-431990 2/6/15 Grady's-(2) freezer tape- Flyers tree trimming 6.58 02/15/2015 101-43120-421990 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Hoglund Bus & Truck - #132A- DP70E Cartridge; Core Exchange 64.91 02/15/2015 101-43120-422100 2/6/15 Pipeline Supplies - (2) 250' Roll thermo wire 153.29 02/15/2015 601-49440-422701 2/6/15 National Seminars - Organizing & Managing AP 3-11-15 Debbie D 199.00 02/15/2015 101-41520-433200 2/6/15 Bench Craft - Advertising- Course Guide- contract# 809962 375.00 02/15/2015 101-41520-433200 2/6/15 Cub - resale (36) Lemons/limes 21.48 02/15/2015 609-49750-425500 2/6/15 Grady's- (5) paint tray liner 9.16 02/15/2015 101-45201-421650 2/6/15 Home Depot - 5" flush cut pull saw; oak dowel; button plug 20.49 02/15/2015 101-45201-421990 2/6/15 Hirshfields - (4) qrt paint; plastic wood 74.95 02/15/2015 101-45201-421510 2/6/15 NBP- (2) copy paper; (2) Dry Erase; Tissues;5pk highllighter;etc 179.19 02/15/2015 656-49870-420990 2/6/15 Murphy - unleaded fuel 9.117 gals & $2.029 18.50 02/15/2015 217-41990-421200 2/6/15 Holiday - unleaded fuel 8.711 gals @ $1.929 16.80 02/15/2015 217-41990-421200 2/6/15 Holiday - unleaded fuel 8.651 gals @ $1.999 17.29 02/15/2015 217-41990-421200 2/6/15 Walmart - salt for sidewalks 7.98 02/15/2015 217-41990-421990 2/6/15 Recreation Supply - Staff uniforms 97.95 02/15/2015 226-45122-421110 2/6/15 Monticello Chamber of Commerce - 2nd business chamber membership 100.00 02/15/2015 217-41990-443300 2/6/15 Monticello Chamber of Commerc - 2nd business chamber membership 100.00 02/15/2015 226-45122-443300 2/6/15 Monticello Chamber of Commerce - Dues 165.00 02/15/2015 101-45501-443300 2/6/15 Intt'l Code Council - Region III Session #431 2/2/15 RH 140.00 02/15/2015 101-42400-433200 2/6/15 Intt'l Code Council - Region III Session #415 2/6/15 DW 140.00 02/15/2015 101-42400-433200 2/6/15 Intt'l Code Council - Region III Session #411 2/2/15 DJH 140.00 02/15/2015 101-42400-433200 2/6/15 Marties - IF (15 @ $6.40) 96.00 02/15/2015 226-45122-421600 2/6/15 Marties - Salt pellets (63 @ $5.60 ea) 352.80 02/15/2015 226-45122-422990 2/6/15 Walmart - Diapers 44.85 02/15/2015 226-45127-425490 2/6/15 Walmart - Cupcakes 18.00 02/15/2015 226-45127-421460 2/6/15 Walmart - Apples & Bananas 7.13 02/15/2015 226-45127-425410 2/6/15 Walmart - Diaper bag, diaper genie, batteries 59.91 02/15/2015 226-45122-421990 2/6/15 Walmart - Packaging tape 12.61 02/15/2015 226-45122-420990 2/6/15 Walmart - Apples, granola & protein bars, bananas, clementines, 89.29 02/15/2015 226-45127-425410 2/6/15 NBP - rubber bands, paper, calculator paper, posit its, 253.75 02/15/2015 217-41990-420990 2/6/15 Gradys - washers, door kick stand, screws, acid 56.07 02/15/2015 226-45122-422990 2/6/15 Gradys - shelf supports 7.58 02/15/2015 226-45122-422990 2/6/15 Koehler & Dramm - votive candles for weddings (30 trays of 25ea) 616.50 02/15/2015 226-45127-420750 2/6/15 Napa - hose & clamps for play structure in pool 28.28 02/15/2015 226-45122-422990 2/6/15 NBP - Cash register tapes & copy paper 88.00 02/15/2015 226-45122-420990 2/6/15 NBP - plates, mailing labels, tape, 82.24 02/15/2015 101-41940-420990 2/6/15 Amazon - Adjustable Monitor Stand (2) 36.32 02/15/2015 101-41940-420990 2/6/15 NBP - staples 6.50 02/15/2015 217-41990-420990 2/6/15 Walmart - packaging tape, markers for 100 & 50 mile clubs 38.25 02/15/2015 226-45127-421980 2/6/15 ASCAP - 2015 Public Play License for music 302.79 02/15/2015 226-45122-443700 2/6/15 NBP - paper, markers, pencils, dated/receiver stamp 75.29 02/15/2015 101-41940-420990 2/6/15 Monticello Vacuum Center - new vacuum & bags 469.95 02/15/2015 101-45501-421100 2/6/15 Amazon - Tripp Lite 8 outlet surge protector (2) 78.64 02/15/2015 702-00000-421990 2/6/15 Holiday - Unleaded fuel 7.605 gals @ $2.099 15.96 02/15/2015 217-41990-421200 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Office Max - Thermal Paper Roll 39.99 02/15/2015 217-41990-420990 2/6/15 Office Max - Return Thermal Paper Roll -39.99 02/15/2015 217-41990-420990 2/6/15 Monticello Printing - Inspection Order Forms (1500) 318.00 02/15/2015 101-42400-420300 2/6/15 Napa - Paint for file cabinet 5.88 02/15/2015 101-43111-421990 2/6/15 Napa - Refund Sales tax on Paint for file cabinet -0.38 02/15/2015 101-43111-421990 2/6/15 General Credit Forms - Credit Card Paper 39.90 02/15/2015 217-41990-420990 2/6/15 Walmart - granola bars, apples, oranges, bananas 82.59 02/15/2015 226-45127-425410 2/6/15 Walmart - diapers 26.91 02/15/2015 226-45127-425490 2/6/15 Walmart - Cupcakes 23.96 02/15/2015 226-45127-421460 2/6/15 Walmart - Batteries, screwdriver 31.18 02/15/2015 226-45122-421990 2/6/15 Ameripride - Uniforms - Jeans 17.26 02/15/2015 226-45122-441700 2/6/15 Ameripride - Mops 71.37 02/15/2015 226-45122-431110 2/6/15 Ameripride - Towels 20.80 02/15/2015 226-45122-441710 2/6/15 Notary Rotary - Notary Seal Stamp for Pat Kovich 38.15 02/15/2015 101-41940-420990 2/6/15 Laser Memories - Name Tags for Staff (11) 88.00 02/15/2015 226-45122-420990 2/6/15 NBP - file folders, paper 50.69 02/15/2015 226-45122-420990 2/6/15 Runnings - bearings for 2 wheel cart 17.60 02/15/2015 226-45122-422990 2/6/15 NBP - counterfeit detector pen, clips 18.05 02/15/2015 217-41990-420990 2/6/15 Grady's- ((4) Hex Screw; (4) washer: (4) nut stop; (4) flat wash 2.80 02/15/2015 101-42200-421990 2/6/15 Grady's- ((4) Hex Screw; (4) washer:(4) nut stop;(4) flat return -2.80 02/15/2015 101-42200-421990 2/6/15 Grady's- (4) nut stop; (4) hex scrw; (8) washer 3.36 02/15/2015 101-42200-421990 2/6/15 US Post Office- Certified Letter- shut off water for stuck meter 6.49 02/15/2015 601-49440-432200 2/6/15 Pipeline Supplies - Galv Hex Brushing 7.47 02/15/2015 601-49440-422700 2/6/15 Monti Napa- #105- Pwr Steer Fluid 12.71 02/15/2015 101-43120-422110 2/6/15 Monti RV Center - 20lbs of LP gas 20.00 02/15/2015 101-43127-421990 2/6/15 Zarnoth Brush Works- 132B- Suction Baffle Curt. 26.00 02/15/2015 101-43120-422100 2/6/15 Monticello Vacuum Center- (3) filters; roller brush 17.60 02/15/2015 601-49440-422100 2/6/15 Monticello Vacuum Center- (3) filters; roller brush 17.60 02/15/2015 602-49490-422100 2/6/15 Titan Machine - support #121 39.25 02/15/2015 101-43120-422100 2/6/15 DISH- 2/2-3/1/2015 56.64 02/15/2015 609-49754-432500 2/6/15 Pegasus US- 12 volt Fuel Pump 62.30 02/15/2015 101-42200-422110 2/6/15 Home Depot - 6 1/2" coping saw; glaze gloss kit; (3) oak casing; 73.08 02/15/2015 601-49440-422300 2/6/15 NBP - suckers 79.54 02/15/2015 609-49754-421990 2/6/15 Monti Napa- (24) Napa 516,017 shop supplies 82.08 02/15/2015 101-43127-421990 2/6/15 Monti Napa- #116 (2) Hydro hose fit; (17) Hydraulic Hose 84.67 02/15/2015 101-43120-422110 2/6/15 Home Depot - (2) Sodium HID Bulb; Bolt cutter; (2) 42W bulb; Det 94.36 02/15/2015 101-42200-421990 2/6/15 Notary Commission - Pat Kovich 120.00 02/15/2015 101-41520-431990 2/6/15 NBP -Envelopes; 3x3 note pads; Magic tape; docu frame 121.52 02/15/2015 609-49754-420990 2/6/15 Home Depot - (24) 12' carpet; flashlight 127.77 02/15/2015 601-49440-422300 2/6/15 NBP -(3) bowl cleaner; (3) thermal roll; clorox wipes; etc 304.35 02/15/2015 609-49754-420990 2/6/15 Boyer Trucks - #105 - Pump power; slack ad; gasket; less core 721.20 02/15/2015 101-43120-422110 2/6/15 WHCE - 12/16-1/15/2015 (30) lights 4018 School Blvd 415.50 02/15/2015 101-43160-431900 2/6/15 WHCE - 12/16-1/15/2015 (14) light 4489 School Blvd 193.90 02/15/2015 101-43160-431900 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 WHCE - 12/16-1/15/2015 Chelsea Rd East 180.00 02/15/2015 101-43160-431900 2/6/15 WHCE - 12/16-1/15/2015 (9) lights 7th St/Highland Way 90.00 02/15/2015 101-43160-431900 2/6/15 WHCE - 12/16-1/15/2015 Cedar St Dundas to Chelsea 124.65 02/15/2015 101-43160-431900 2/6/15 WHCE - 12/16-1/15/2015 School Blvd Fenning Av/18 to Edmonson Ave 372.00 02/15/2015 101-43160-431900 2/6/15 Cub - resale (36) Lemons/limes 17.22 02/15/2015 609-49750-425500 2/6/15 MN State Patrol - DOT Decals 34.50 02/15/2015 101-43127-421990 2/6/15 NBP - Cleaning supply 52.10 02/15/2015 609-49754-420990 2/6/15 G & K - inv 1043102086- Mat service 77.58 02/15/2015 609-49754-431990 2/6/15 Grady's- Hex Bushings 2 x 1 1/2" 6.49 02/15/2015 601-49440-422700 2/6/15 Grady's- Hex Bushings 2 x 1 " 6.99 02/15/2015 601-49440-422700 2/6/15 Home Depot - (5) 2" brushes; (4) 1" brushes 8.38 02/15/2015 101-43120-421510 2/6/15 Loop Parking 23- parking for Parks training on 1/15/15 10.00 02/15/2015 101-45201-433100 2/6/15 O'Reilly - tire guage; washer fluid 12.38 02/15/2015 656-49877-421990 2/6/15 Kwik Trip - 11.758 gal unleaded @ $2.099 24.68 02/15/2015 656-49877-421200 2/6/15 Home Depot -(2) 50pk Triple Grip Screw Anchor 29.84 02/15/2015 656-49870-421990 2/6/15 Home Depot- (12) Silicone; 20pk AA batteries; 3pc Elec. Combo 125.79 02/15/2015 656-49877-421990 2/6/15 Home Depot- 4 gal wheeled compressor; air hose; comp. kit 238.29 02/15/2015 656-49870-421990 2/6/15 Home Depot- 10.5 Univ air fill hand truck; Seal Tape 21.95 02/15/2015 656-49877-421990 2/6/15 Grady's-9v battery for toner 9.61 02/15/2015 656-49877-421990 2/6/15 Moon Motors - (3) sharpen chains pole saw tree trimming 18.00 02/15/2015 101-43127-421990 2/6/15 MuscoSports Lighting - (6) 1500W Lamps; (2) Lens/rings assemb- 595.19 02/15/2015 101-45203-422100 2/6/15 Shrmstore - 2015 General Membership TE 190.00 02/15/2015 101-41800-443300 2/6/15 Gradys - Wheels for podium 7.49 02/15/2015 226-45122-422100 2/6/15 Holiday - Unleaded fuel 10.359 gals @ $2.159 22.37 02/15/2015 217-41990-421200 2/6/15 Gradys - Socket pole piece for cabinet in pool 2.79 02/15/2015 226-45122-422990 2/6/15 Hawks -- Safety Bingo Prize - Gift Card 40.00 02/15/2015 101-41800-421990 2/6/15 Constant Contact - Monthly Membership 55.00 02/15/2015 226-45122-430920 2/6/15 utx - Amazon - Head Set 61.94 02/15/2015 656-49870-421990 2/6/15 utx - Amazon - Head Set return -61.94 02/15/2015 656-49870-421990 2/6/15 utx - Google Apps - calander apps 65.00 02/15/2015 656-49870-421990 2/6/15 Home Depot- 25' telephone line cord; 25pk mod plugs 14.91 02/15/2015 656-49877-421990 2/6/15 Midwest Machinery - cable; ring - ice rink snow blower 47.32 02/15/2015 101-45201-422100 2/6/15 Moon Motors - ((2) spark plugs - back pack blower 17.50 02/15/2015 101-43127-422100 2/6/15 Midway Iron & Metal - #116 - 2x9-1/2x12Ga Alu; 10' channel 4x. 162.03 02/15/2015 101-43120-422110 2/6/15 Olson & Sons Electric - Circulating motor above boiler #3 543.48 02/15/2015 226-45122-440440 2/6/15 Gradys - key blank (2) 3.98 02/15/2015 101-42400-421990 2/6/15 NBP - file folders, file cards, legal pocket folders 121.98 02/15/2015 101-41940-420990 2/6/15 Ameripride - uniforms - jeans 17.26 02/15/2015 226-45122-441700 2/6/15 Ameripride - mops 71.37 02/15/2015 226-45122-431110 2/6/15 Ameripride - towels 20.80 02/15/2015 226-45122-441710 2/6/15 Albin Acquisition Corp - Background Check (1) MCC - Trusted Empl 23.00 02/15/2015 226-45122-431990 2/6/15 Office Max - Pool Posters Laminated (11) 74.25 02/15/2015 226-45122-420990 2/6/15 Whiting & Associates - seminar for TE 225.00 02/15/2015 101-41800-433200 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 2/6/15 Target - shower curtain for womens locker room 26.17 02/15/2015 226-45122-421990 2/6/15 J H Larson - Light bulbs 26 watt (12) & 18 watt (12) 78.00 02/15/2015 226-45122-422990 2/6/15 SHRM Store - Performance Appraisals DVD 146.28 02/15/2015 101-41800-421990 2/6/15 O'Reilly Auto - Paint for files 5.99 02/15/2015 101-43111-421990 2/6/15 Ameripride - Uniforms - Jeans 34.52 02/15/2015 226-45122-441700 2/6/15 Ameripride - Mops 142.74 02/15/2015 226-45122-431110 2/6/15 Ameripride - Towels 41.60 02/15/2015 226-45122-441710 2/6/15 G & K Services - Mats 60.00 02/15/2015 217-41990-421990 2/6/15 Sensible Land Use Coalition - Membership 2015 75.00 02/15/2015 101-41910-443300 2/6/15 J P Cooke - Received Dated stamps (2) 142.38 02/15/2015 217-41990-420990 2/6/15 Runnings - Clamps for garbage gate 18.98 02/15/2015 226-45122-422990 2/6/15 Nat'l Seminars Training - 3/11/15 Orgnaizing AP class jc 199.00 02/15/2015 101-41520-433200 2/6/15 Wall Street Journal subscription 28.99 02/15/2015 101-41520-443300 2/6/15 Koehler & Dramm - Fed Ex charges to ship order 30.59 02/15/2015 226-45127-420750 2/6/15 Gradys - screws for DMV sign 5.98 02/15/2015 217-41990-421990 2/6/15 Education To Go - Online Excel Class RLC 89.00 02/15/2015 101-41520-433200 2/6/15 Pipeline Supplies - 2' x 1' Galv. Hex Bushings 9.64 02/15/2015 601-49440-421990 2/6/15 Red's Service - #612 - Install Air Compressor; seal; oil 401.70 02/15/2015 101-43120-431990 2/6/15 Spectrum Supply - Cleaning Supplies 717.49 02/15/2015 226-45122-421100 2/6/15 Spectrum Supply - Locker room supplies 601.89 02/15/2015 226-45122-421990 2/6/15 Spectrum Supply - Concession stand supplies 346.62 02/15/2015 226-45127-425410 2/6/15 Spectrum Supply - replacement casters for (2) Wavebreak 12.18 02/15/2015 226-45122-422990 2/6/15 Spectrum Supply - Locker Room Supplies 279.66 02/15/2015 226-45122-421990 2/6/15 Spectrum Supply - Cleaning supplies 343.28 02/15/2015 226-45122-421100 2/6/15 Spectrum Supply - Concession stand supplies 183.34 02/15/2015 226-45127-425410 2/6/15 Spectrum Supply - Locker Room Supplies 948.13 02/15/2015 226-45122-421990 2/6/15 Spectrum Supply - Cleaning Supplies 560.49 02/15/2015 226-45122-421100 2/6/15 Spectrum Supply - Concession Stand Supplies 69.00 02/15/2015 226-45127-425410 2/6/15 Monticello Vacuum - Cleaning Supplies 21.32 02/15/2015 101-45501-421100 2/6/15 Monticello Vacuum - Cleaning Supplies 19.19 02/15/2015 101-41941-421100 2/6/15 Gradys - Faucet screens for bathrooms (2) 8.58 02/15/2015 101-41941-422990 2/6/15 Monticello Printing - Name Plates (2) 22.80 02/15/2015 101-41910-421990 2/6/15 Monticello Printing - Name Plates (2) 22.80 02/15/2015 213-46500-443990 2/6/15 Bartley Sales Co - shower partition for womens locker room 260.00 02/15/2015 226-45122-422300 2/6/15 Gradys - Hardware 12.07 02/15/2015 226-45122-422990 75,759.99Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 5 ACH Enabled: True 00006558901 Vanco - Fitness Rewards January 2015 81.50 02/15/2015 226-45122-430700 00006561717 Vanco - Gateway Transaction Program Fees January 2015 36.90 02/15/2015 656-49870-443980 00006561717 Vanco - Gateway Transaction Program Fees January 2015 14.10 02/15/2015 601-49440-443980 00006561717 Vanco - Gateway Transaction Program Fees January 2015 14.10 02/15/2015 602-49490-443980 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 146.60Check Total: Total for Check Run: Total of Number of Checks: 86,498.03 5 AP-Computer Check Proof List by Vendor (02/18/2015 - 3:20 PM)Page 9 The preceding list of bills payable was reviewed and approved for payment. Date: 2/23/15 Approved by:_______________________________________ Mayor Brian Stumpf CityCouncilAgenda:2/23/15 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Jamie Gruber Life Guard MCC 2/9/15 PT Name Reason Department Last Day Class Elayna Taylor Involuntary MCC 1/15/15 PT Illeana Miller Involuntary FNM 2/25/15 PT NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 2/18/2015 CityCouncilAgenda:02/23/15 1 5C.ConsiderationofapprovinganapplicationforsubmissiontotheWrightCounty BoardofAdjustmentforlotlineadjustmentsrelatedtotheBertramChainofLakes RegionalPark (PID213100084300and213100084400)(AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoapprovesubmissionofanapplicationtotheWrightCounty BoardofAdjustmentfortwoproposedlotlineadjustments,whicharebothrelatedto proposedacquisitionsattheBertramChainofLakesRegionalPark. Thefirstproposedadjustmentwouldcreatea33’wideaccessstripalongthenortherly boundaryofa10.62acreparcel,PID213100084300.Thisadjustmentwillallowforthe acquisitionofthebalancethisparcel(approximately9.63acresafteraccessstrip adjustment)bytheCityofMonticelloandWrightCountyfortheBertramChainofLakes RegionalPark. TheWrightCountyPlanningandZoningOfficehasindicatedthatbyordinance,access toapublicstreetisrequiredtobeprovidedtoPID213100084400,theparcelwhichlies directlytotheeastandownedatthistimebytheYMCA.Withoutthe33’accessstrip, theYMCAparcelwouldbelandlockeduntiltheCity/CountypurchaseofPID 213100084400.Planning&Zoningstatedthataneasementinlieuofownershipisnot acceptableinthiscase. Iftheadjustmentisapproved,the33’accessstriponPID213100084300wouldcontinue tobeownedbytheYMCAtomaintaintheiraccessfromBriarwoodAvenuetoPID 213100084400,untilsuchtimeastheCity/Countypurchasethatparcel. TheCityandCountyhavealreadyreceivedgrantfundsfortheacquisitionofPID 213100084300aspartoftheFY2015OutdoorRecreationgrantcycle.TheCityand Countyhavealsobothapprovedmatchfundingforthisacquisition.TheDNRhas indicatedthattheywillaccepttheacquisitionofthe9.63acresundertheexistinggrant award,whichisthe10.62acreparcellessthe33’strip. ThesecondlotlineadjustmentisproposedtocreatealotdivisionwithinPID 213100084400,creatingtwoapproximately20-acreparcelsoutofwhatiscurrentlya 39.89acreparcel.Thisadjustmentwillallowforthesubmissionofgrantapplicationsto facilitatefutureacquisitionofbothresulting20acreparcels. Staffwouldproposethepurchaseofthesouth20-acreresultingparcelifawardedfunding underthecurrentOutdoorRecreationgrantcycle.Anagendaitemrelatingtothegrant applicationforthesoutherly20acreproposedparcelisincludedforconsiderationwith theFebruary23rd,2015Councilagenda. TheCityandCountywouldthenconsiderpurchasetheremaining33’accessstriponPID 213100084300andtheremainingnortherly20acresofPID213100084400underafuture grantapplicationandacquisitionapproval. CityCouncilAgenda:02/23/15 2 StaffhavepreparedandsubmittedtherequiredapplicationtoWrightCountyPlanning andZoning,pendingCouncilauthorization.ThedeadlinefortheapplicationwasFriday, February13th fortheFriday,March6th,2015BoardofAdjustmenthearing.The applicationfortheMarchhearingdatewasnecessaryinordertodeterminewhetherthe CityandCountymaymoveforwardontheOutdoorRecreationgrantforthesoutherlyof thetwoproposed20-acreparcels.TheYMCAandWrightCountyParkshavesignedthe BoardofAdjustmentapplication,havingreceivedandreadtheproposedlotline adjustmentapplicationinformation. IfCouncilelectsnottoauthorizeapplicationtotheBoardofAdjustment,staffwillsenda formalletterofwithdrawalofapplicationtoWrightCounty. A1.BudgetImpact:WrightCountyhasindicatedthereisnofeeforthisapplication. .A2.StaffWorkloadImpact:Staffhavepreparedtherequiredapplication,which requiredapproximately2hoursoftime.StaffwillalsoattendMonticello TownshipandBoardofAdjustmentmeetingsrequiredaspartoftheapplication process. B.ALTERNATIVEACTIONS: 1.MotiontoapproveanapplicationforsubmissiontotheWrightCountyBoardof AdjustmentforlotlineadjustmentsrelatedtotheBertramChainofLakes RegionalParkinvolvingtheseparcels:PID213100084300and213100084400. 2.MotiontodenysubmissionofanapplicationtotheWrightCountyBoardof AdjustmentforlotlineadjustmentsrelatedtotheBertramChainofLakes RegionalPark. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.TheapplicationtotheBoardofAdjustmentwill facilitateacquisitionofa9.63parcelofpropertyatBertramChainofLakes,whichhas alreadyreceivedgrantandmatchfundingapprovalfromtheCityandCounty.The applicationwillfurthersupportagrantapplicationfora20-acreportionofParcel2.Both parcelsareincludedwithintheplannedBertramChainofLakesathleticparkarea. D.SUPPORTINGDATA: BoardofAdjustmentApplicationandsupportingmaterials City of Monticello/Wright County Request Description:  The City of Monticello and Wright County are requesting Board of Adjustment consideration to grant two lot line adjustments. An exhibit map illustrating both adjustment requests is attached for reference.  Adjustment 1: 33’ Access Strip Adjustment o Create a 33’ wide access strip on parcel 213100084300. o This adjustment will allow for the acquisition of the balance of parcel 213100084300 (approximately 9.63 acres) by the City of Monticello and Wright County for the Bertram Chain of Lakes Regional Park. The YMCA will retain the 33’ strip (approximately 1 acre) along the northern boundary for access purposes to the adjacent parcel 213100084400.  Adjustment 2: 20 Acre Lot Line Adjustment o Create a lot division of 20 acres within parcel 213100084400, creating two approximately 20-acre parcels. o This adjustment will allow for the submission of grant applications to facilitate future acquisition of both 20 acre parcels. o The City and County intend to purchase the south 20 acre parcel if awarded funding and approvals under the current grant cycle. o The City and County intend to purchase the remaining access strip and northerly 20 acres under a future grant application and acquisition approval. The attached exhibit map is for illustrative purposes. If the Board of Adjustment approves the lot line adjustments, the City/County will complete final certificate of survey documents for the proposed adjustments. Adjustment 1: Access Strip Adjustment 2: Lot Line Adjustment PID 21310084300 PID 21310084400 Wright County, MN Date Created: 2/12/2015 Summary Parcel ID 213100084300 Property Address Sec/Twp/Rng 08-121-025 Brief Tax Description Sect-08 Twp-121 Range-025 UNPLATTED LAND MONTICELLO TWP2 10.63 AC S 1-2 SW SE & N 1-2 SW SE EX TR DES IN DOC 1264866 (084301) (Note: Not to be used on legal documents) Deeded Acres 10.63 Class 101 - (NON-HSTD) AGRICULTURAL District (2902) 2902 TOWN OF MONTICELLO 882 H School District 0882 Creation Date 01/01/0001 Owner Primary Owner Young Mens Christian Assn 30 9th St S Minneapolis, MN 55402 GIS Acreage Parcel: 213100084300 Acres: 10.63 Acres USAB: 10.36 Acres WATE: 0.00 Acres ROW: 0.27 Sq Ft: 463,015.47 Land GA/RP Seq Code CER Dim 1 Dim 2 Dim 3 Units UT Unit Price Adj 1 Adj 2 Adj 3 Adj 4 Eff Rate Div %Value 1 GA TILL C 0 0 0 0 36.160 AC 5,000.000 1.00 1.00 1.00 1.00 5,000.000 1.000 180,800 2 GA WOODLANDS IMPRAC 0 0 0 0 3.000 AC 2,700.000 1.00 1.00 1.00 1.00 2,700.000 1.000 8,100 3 GA ROADS-PROD 0 0 0 0 1.010 AC 0.000 1.00 1.00 1.00 1.00 0.000 1.000 0 Total 40.170 188,900 Land Seq Code CER Dim 1 Dim 2 Dim 3 Units UT Unit Price Adj 1 Adj 2 Adj 3 Adj 4 Eff Rate Div %Value 4 TILL C PROD 0 0 0 0 36.160 AC 8,000.000 1.00 1.00 1.00 1.00 5,503.982 1.000 199,024 5 WOODLANDS IMPRAC 0 0 0 0 3.000 AC 7,500.000 1.00 1.00 1.00 1.00 3,997.333 1.000 11,992 6 ROADS-PROD 0 0 0 0 1.010 AC 0.000 1.00 1.00 1.00 1.00 0.000 1.000 0 Total 40.170 211,016 Valuation 2014 Assessment 2013 Assessment 2012 Assessment 2011 Assessment 2010 Assessment +Estimated Building Value $0 $0 $0 $0 $0 +Estimated Land Value $55,900 $198,800 $176,100 $176,200 $195,800 +Estimated Machinery Value $0 $0 $0 $0 $0 =Total Estimated Market Value $55,900 $198,800 $176,100 $176,200 $195,800 Valuation (working) 2016 +Land Value $55,828 +Building Value $0 +Extra Features Value $0 =Total Value $55,828 % Change -73.54 % Taxation 2014 Payable 2013 Payable 2012 Payable 2011 Payable 2010 Payable Total Estimated Market Value $198,800 $176,100 $176,200 $195,800 $313,300 -Excluded Value $0 $0 $0 $0 $0 -Homestead Exclusion $0 $0 $0 $0 $0 =Taxable Market Value $198,800 $176,100 $176,200 $195,800 $313,300 Net Taxes Due $1,534.00 $1,512.00 $1,200.00 $960.00 $826.00 +Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 =Total Taxes Due $1,534.00 $1,512.00 $1,200.00 $960.00 $826.00 Taxes Paid Receipt #Receipt Print Date Bill Pay Year Amt Adj Amt Write Off Amt Charge Amt Payment 1121456 6/12/2014 2014 $0.00 $0.00 $0.00 ($965.69) 1121306 6/11/2014 2014 $0.00 $0.00 $0.00 ($767.00) 1100102 5/9/2014 2014 $0.00 $0.00 $0.00 ($767.00) 1057655 10/14/2013 2013 $0.00 $0.00 $0.00 ($756.00) 998872 4/25/2013 2013 $0.00 $0.00 $0.00 ($756.00) 915219 5/10/2012 2012 $0.00 $0.00 $0.00 ($1,200.00) 832494 5/12/2011 2011 $0.00 $0.00 $0.00 ($960.00) 747782 5/14/2010 2010 $0.00 $0.00 $0.00 ($826.00) Tax Statements Click here to view the Tax Statements for this parcel. CRV Documents Click here to view the CRV document(s). Property Card Images Click here to view the Property Card image(s). Map CRV Test No data available for the following modules: Buildings, Extra Features, Sales, Transfer History, Photos, Sketches. Click here for help. DISCLAIMER: Maps and documents made available to the public by Wright County are not legally recorded maps nor surveys and are not intended to be used as such. The maps and documents are created as part of a Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal sources. The source data may contain errors. Additionally, maps and documents prepared by the GIS from multiple sources, even if derived from data that is error free, may not be reliable due to differences in the databases or computer programs of the source materials. Wright County has attempted to include more specific clarifications or advisories on the specific documents or maps however, none of the maps or documents should be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies are found please contact Wright County. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), and Wright County shall not be liable for any damages or claims that arise out of the user's access to, or use of the maps, documents and data provided. Last Data Upload: 2/12/2015 9:19:11 AM Wright County, MN Date Created: 2/12/2015 Summary Parcel ID 213100084400 Property Address Sec/Twp/Rng 08-121-025 Brief Tax Description Sect-08 Twp-121 Range-025 UNPLATTED LAND MONTICELLO TWP2 39.89 AC SE SE (Note: Not to be used on legal documents) Deeded Acres 39.89 This parcel has Green Acres. Class 101 - (NON-HSTD) AGRICULTURAL District (2902) 2902 TOWN OF MONTICELLO 882 H School District 0882 Creation Date 01/01/0001 Owner Primary Owner Young Mens Christian Assn 30 9th St S Minneapolis, MN 55402 GIS Acreage Parcel: 213100084400 Acres: 39.89 Acres USAB: 39.89 Acres WATE: 0.00 Acres ROW: 0.00 Sq Ft: 1,737,738.85 Land GA/RP Seq Code CER Dim 1 Dim 2 Dim 3 Units UT Unit Price Adj 1 Adj 2 Adj 3 Adj 4 Eff Rate Div %Value 1 GA TILL C 0 0 0 0 37.390 AC 5,000.000 1.00 1.00 1.00 1.00 5,000.000 1.000 186,950 2 GA WOODLANDS IMPRAC 0 0 0 0 2.500 AC 2,700.000 1.00 1.00 1.00 1.00 2,700.000 1.000 6,750 Total 39.890 193,700 Land Seq Code CER Dim 1 Dim 2 Dim 3 Units UT Unit Price Adj 1 Adj 2 Adj 3 Adj 4 Eff Rate Div %Value 3 TILL C PROD 0 0 0 0 37.390 AC 8,000.000 1.00 1.00 1.00 1.00 5,503.985 1.000 205,794 4 WOODLANDS IMPRAC 0 0 0 0 2.500 AC 7,500.000 1.00 1.00 1.00 1.00 3,997.200 1.000 9,993 Total 39.890 215,787 Valuation 2014 Assessment 2013 Assessment 2012 Assessment 2011 Assessment 2010 Assessment +Estimated Building Value $0 $0 $0 $0 $0 +Estimated Land Value $215,800 $203,400 $179,400 $179,500 $199,500 +Estimated Machinery Value $0 $0 $0 $0 $0 =Total Estimated Market Value $215,800 $203,400 $179,400 $179,500 $199,500 Valuation (working) 2016 +Land Value $215,544 +Building Value $0 +Extra Features Value $0 =Total Value $215,544 % Change -0.11 % Taxation 2014 Payable 2013 Payable 2012 Payable 2011 Payable 2010 Payable Total Estimated Market Value $203,400 $179,400 $179,500 $199,500 $319,100 -Excluded Value $0 $0 $0 $0 $0 -Homestead Exclusion $0 $0 $0 $0 $0 =Taxable Market Value $203,400 $179,400 $179,500 $199,500 $319,100 Net Taxes Due $1,572.00 $1,552.00 $1,232.00 $996.00 $856.00 +Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 =Total Taxes Due $1,572.00 $1,552.00 $1,232.00 $996.00 $856.00 Taxes Paid Receipt #Receipt Print Date Bill Pay Year Amt Adj Amt Write Off Amt Charge Amt Payment 1141030 10/10/2014 2014 $0.00 $0.00 $0.00 ($786.00) 1100103 5/9/2014 2014 $0.00 $0.00 $0.00 ($786.00) 1057656 10/14/2013 2013 $0.00 $0.00 $0.00 ($776.00) 998873 4/25/2013 2013 $0.00 $0.00 $0.00 ($776.00) 915220 5/10/2012 2012 $0.00 $0.00 $0.00 ($1,232.00) 832497 5/12/2011 2011 $0.00 $0.00 $0.00 ($996.00) 747783 5/14/2010 2010 $0.00 $0.00 $0.00 ($856.00) Tax Statements Click here to view the Tax Statements for this parcel. CRV Documents Click here to view the CRV document(s). Property Card Images Click here to view the Property Card image(s). Map CRV Test No data available for the following modules: Buildings, Extra Features, Sales, Transfer History, Photos, Sketches. Click here for help. DISCLAIMER: Maps and documents made available to the public by Wright County are not legally recorded maps nor surveys and are not intended to be used as such. The maps and documents are created as part of a Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal sources. The source data may contain errors. Additionally, maps and documents prepared by the GIS from multiple sources, even if derived from data that is error free, may not be reliable due to differences in the databases or computer programs of the source materials. Wright County has attempted to include more specific clarifications or advisories on the specific documents or maps however, none of the maps or documents should be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies are found please contact Wright County. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), and Wright County shall not be liable for any damages or claims that arise out of the user's access to, or use of the maps, documents and data provided. Last Data Upload: 2/12/2015 9:19:11 AM Wright County, MN Date Created: 2/11/2015 Last Data Upload: 2/11/2015 9:38:30 AM 745 ft Overview Legend Roads CSAHCL CTYCL MUNICL PRIVATECL TWPCL City/Township Limits c t Parcels CityCouncilAgenda:02/23/2015 1 5D.ConsiderationofapprovingthetransitionofBuildingInspectorGrantSalafrom temporaryemploymentstatustopermanentemploymentstatus A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderapprovingthetransitionofBuildingInspectorGrant Salafromtemporaryemploymentstatustopermanentemploymentstatus.InJuly2014, withtheapprovalofthePersonnelCommittee,thebuildingdepartmentwasauthorizedto hireatemporary,part-timeinspectortowork10-30hoursperweektoassistwiththe increasingworkload.TemporaryemploymentstatusisonlyallowablethroughPERAfor aperiodof6monthswithouta30daybreakinservice.Thatiswhywearerequesting,at thistime,thatCouncilapproveapermanentnon-benefited,part-timepositionforupto29 hoursperweek. EarlierthismonththePersonnelCommitteereviewedthebuildingdepartment’s workloadalongwiththeiranticipatedexpensesandrevenuesanddeterminedthatthe workloadanddepartmentalrevenuewasenoughtojustifyadditionalhoursforthe foreseeablefuture.StaffandthePersonnelCommitteerecommendthatthecurrent temporaryinspector,GrantSala,transitionintothepermanent,part-timerole.Thepart- timehoursareanticipatedtovarybasedonworkloadwithamaximumaverageof29 hoursperweek. A1.BudgetImpact:The2015budgetincludesatemporarypositionat20hoursper week.Thetransitionfromtemporarytopermanentpart-timeaveraging29hours perweekwillcostanadditional$18,271.09overthecurrentbudgetwhichcanbe supportedbydepartmentalfunds. A2.StaffWorkloadImpact:Increasedstaffhoursinthebuildingdepartmentwill allowstaffmoretimetocompletethoroughplanreviews,provideaquicker turnaroundtimeforcustomers,andallowtimeforenforcement.Seeattachments forstaffworkload. B.ALTERNATIVEACTIONS: 1.MotiontoapprovethetransitionofBuildingInspectorGrantSalafromtemporary employmentstatustopermanentemploymentstatus. 2.Motiontonotapprovepermanentemploymentstatusforthetemporarybuilding inspectorposition. C.STAFFRECOMMENDATION: ThePersonnelCommitteeandstaffrecommendAlternative#1approvingthetransition ofBuildingInspectorGrantSalafromtemporaryemploymentstatustopermanent employmentstatus. CityCouncilAgenda:02/23/2015 2 D.SUPPORTINGDATA: A.WorkloadTaskSummary B.BuildingDepartmentWorkloadDistribution C.TotalBuildingPermits2010-2016(projected) D.TotalBuildingInspections2010-2014 E.RevenuesandExpensesforBuildingDepartment2012-2016(projected) F.BuildingPermitConstructionValuations2009-2016 Department of Building Safety Workload Task Summary PLANNING & ZONING:  Meetings  Questions & answers  Review ordinance & research RENTAL INSPECTIONS:  Inspections  Re-inspections RENTAL ADMINISTRATION  Send out letters  Process applications  E-file applications  Enter application and inspections in excel spread sheet  E-file inspection notices  Issue licenses PLAN REVIEW:  Commercial & Industrial  Signs  Residential a. Basement b. Decks c. Sheds d. Additions e. Driveways BUILDING INSPECTIONS  Same as above BUILDING ADMINISTRATION:  Schedule inspections  Process permits  Enter inspections in Permit Works  Customer inquires MEETINGS:  Dept. Head & Agenda Meeting  Site review  Building Dept. Meeting  Planning & Zoning  Contractor / Homeowner EDUCATION:  Annual School – January  Spring Seminar  Fall Seminar  NIMS Training (National Incident Management System) BLIGHT INSPECTIONS:  Grass & Weeds  Unlicensed & Inoperable Vehicles  Debris  Prohibited Storage  Property Maintenance  Storm damage  Foreclosures BLIGHT ADMINISTRATION:  Issue & mail notice  Look up owner information  Give a follow up date / put into tickler file  Enter into excel  E-file pictures  Enter follow up into excel  Send off to City Attorney or Sheriff Dept if necessary  Fill out paperwork and contact lawn mowing company CIVIL DEFENSE:  REPS (Radiological Emergency Preparedness  NIMS Training (National Incident Management System)  Portable Radio Test CUSTOMER SERVICE AND COMMUNICATIONS:  Phone Calls  Citizen Service request  Over-the-counter information (Code & Ordinance)  Pull surveys (homeowners – contractors – other departments)  Update handouts – review  Green Sheet Updates  Council Agendas  Misc Inspections (trees, erosion, Community Dev. Request, Economic Dev. Request, Conservation Easement, etc.)  Managing Projects  Follow up on 2008 & 2009 permits (make sure they get final inspections) Category %Hours Building Admin 9%525 Plan Review 12%700 Rental Inspection 6%350 Rental Admin 5%320 Meetings 12%730 Planning & Zoning 3%150 Continuing Education 2%100 Civil Defense 2%100 Public Nuisance Inspection 4%250 Public Nuisance Admin 4%250 Customer Service & Communications 3%200 Building Inspection 39%2325 TOTAL MAN HOURS=100%6000 Building Admin 9% Plan Review 12% Rental Inspection 6% Rental Admin 5% Meetings 12% Planning & Zoning 2% Continuing Education 2% Civil Defense 2% Public Nuisance Inspection 4%Public Nuisance Admin 4% Customer Service & Communications 3% Building Inspection 39% Department of Building Safety Workload Distribution (This review was completed in 2010 when the department went from 8000 available manhours down to 6000. *note: The available time for "Customer Service & Communications" was reduced from 15% in '09 to 3% year Total # of Permits 2010 607 2011 632 2012 649 2013 659 2014 738 2015 projected (+2% Increase)752 2016 (+2%)767 607 632 649 659 738 752 767 550 600 650 700 750 800 2010 2011 2012 2013 2014 2015 projected (+2% Increase) 2016 (+2%) TOTAL NUMBER OF BUILDING PERMITS Total # of Permits year # of Bldg Insp 2010 1080 2011 1080 2012 1296 2013 1566 2014 1904 2010 2011 2012 2013 2014 # of Bldg Insp 1080 1080 1296 1566 1904 0 200 400 600 800 1000 1200 1400 1600 1800 2000 To t a l n u m b e r o f B u i l d i n g i n s p e c t i o n s Yearly Increase in Building Inspections Since 2010 (1st year w/3 employees) $317,892 $376,094 $440,000 $440,000 $376,094 $380,000 $380,000 $248,375 $251,007 $267,750 $340,000 $340,000 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 2012 2013 2014 2015 Projected 2016 Projected Department of Building Safety Revenue vs Expenses 2012-2015 Projected Revenue Projected w/o IRET Build Expenses w/IRET Development w/IRET Development Revenue $254,439 $317,892 $376,094 $440,000 $440,000 Expenses $248,375 $251,007 $267,750 $340,000 $340,000 Surplus Revenue +$6,064 +$66,885 +$108,344 +$100,000 (projected)+$100,000 (projected) w/o IRET Development w/o IRET Development Actual Actual Actual $380,000 $380,000 $340,000 $340,000 Projected Surplus Revenue +$40,000 (Projected)+$40,000 (Projected) Projected with a Permanent Part Time Employee @ 29 Hours per Week Expenses Projected on the High Side Revenue Projects on the Conservited Side Projected Income w/IRET 2015 2016 $254,439 2015 & 2016 Projections are shown with a conservative 2% annual growth and then separately with the IRET Multi-family housing project included (two phases split over both years). Since 2010 there has been a 21% average increase in total construction valuation. CityCouncilAgenda:02/23/15 1 5E.ConsiderationofauthorizingmembershipintheNextCenturyCitiesorganizationat nocostandapprovesupportoftheprinciplesoftheorganization (RL) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderauthorizingtheCityofMonticellotojoinNextCentury Cities,anorganizationrecognizingtheimportanceofbroadbandinfrastructureand supportingcommunitiesseekingtoprovideitforbusinessesandresidents.Thereisno costtojointheorganization;instead,potentialpartnersmustexpresstheirsupportforthe principlesguidingtheworkofNextCenturyCities. The6principlesarelistedinfullinthesupportingdata,buttheoverarchingideaisthat broadbandisnecessaryinfrastructureandcommunitieshavearightself-determinationto satisfytheuniqueneedsoftheirareas.Theorganizationsupportscommunitieslookingto buildnetworks,aswellasthoselikeMonticellothatwantto“betterleveragetheir networkstoyieldcommunitybenefits.” Byjoining,Monticelloaffirmsitsbeliefintheimportanceofbroadbandaccessforits futuregrowthandprosperity.MembershipalsoallowsstafftoreceivesupportfromNext CenturyCitiesandhaveaccesstohelpfulresources,includingwebinars,samplepolicies, andreportsfromothermunicipalsystems. SinceNextCenturyCitiesofficiallaunchinOctober2014,about50communitieshave joinedtheorganization.MembersincludelargecitieslikeAustin,Texasand Chattanooga,TennesseeaswellassmallandmediumsizedcitieslikeWinthrop, MinnesotaandUrbana,IL.Thereisrepresentationfromcommunitieswiththeirown municipalnetworksaswellasthosewhoareconsideringthepossibility. NextCenturyCitiesisa501(c)(3)publiccharity.Itiscurrentlysupportedbyagroupof donors,includingtheFordFoundation,theJohnS.andJamesL.KnightFoundation,and Google. A1.BudgetImpact:None A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoauthorizemembershipintheNextCenturyCitiesorganizationatno costandapprovesupportoftheprinciplesoftheorganization. 2.MotiontodenyauthorizingmembershipinNextCenturyCitiesgroupatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. CityCouncilAgenda:02/23/15 2 D.SUPPORTINGDATA: NextCenturyCitiesInformationalSheet Next Century Cities www.nextcenturycities.org 1200 18th Street NW, Suite 700 deb@nextcenturycities.org Washington, DC 20036 @NextCentCit Next Century Cities: Connecting Communities Next Century Cities supports community leaders across the country as they seek to ensure that all have access to fast, affordable, and reliable Internet. Across the country, innovative municipalities are already recognizing the importance of leveraging gigabit level Internet to attract new businesses and create jobs, improve health care and education, and connect residents to new opportunities. Next Century Cities is committed to celebrating these successes, demonstrating their value, and helping other cities to realize the full power of truly high-speed, affordable, and accessible broadband. Our Principles Next Century Cities believes that there is no single pathway to a smart, effective approach to next- generation broadband. What matters is meaningful choice, dedicated leadership, and smart collaboration. Our participating leaders and communities are committed to the following principles:  High-Speed Internet Is Necessary Infrastructure: fast, reliable, and affordable Internet – at globally competitive speeds – is no longer optional. Residents, schools, libraries, and businesses require next-generation connectivity to succeed.  The Internet Is Nonpartisan: because the Internet is an essential resource for residents and businesses in all communities, the provision of fast, reliable, and affordable Internet transcends partisanship. This collaboration welcomes leaders of all affiliations and beliefs who believe fast, reliable, and affordable high-speed Internet access is essential to secure America’s Internet future.  Communities Must Enjoy Self-Determination: broadband solutions must align with community needs—there is no perfect model that is universally appropriate. Towns and cities should have the right to consider all options – whether public, nonprofit, corporate, or some other hybrid – free from interference.  High-Speed Internet Is a Community-Wide Endeavor: building effective next-generation networks requires cooperation across communities. It is critical to involve and include multiple stakeholders and perspectives to succeed, including businesses, community organizations, residents, anchor institutions, and others. Everyone in a community should be able to access the Internet on reasonable terms.  Meaningful Competition Drives Progress: a vibrant, diverse marketplace, with transparency in offerings, pricings, and policies will spur innovation, increase investment, and lower prices. Communities, residents, and businesses should have a meaningful choice in providers.  Collaboration Benefits All: innovative approaches to broadband deployment present diverse challenges and opportunities to communities and regions. Working together, cities can learn from the experiences of others, lower costs, and make the best use of next-generation networks. Next Century Cities www.nextcenturycities.org 1200 18th Street NW, Suite 700 deb@nextcenturycities.org Washington, DC 20036 @NextCentCit A 21st Century Partnership We invite cities to join Next Century Cities and strengthen the ability of communities nationwide to prosper and compete in the 21st century. Next Century Cities supports communities and their elected leaders, including mayors and other officials, as they seek to ensure that all have access to fast, affordable, and reliable Internet.  Elevating the Conversation: cities that have or would like to develop truly next-generation networks are visionary cities, and their leaders recognize what it takes to be competitive in the 21st century. Next Century Cities will work with these leaders and their cities to make the case nationally and within communities that next-generation Internet is essential infrastructure that can deliver transformative benefits to communities today.  Supporting Cities: communities stepping into the 21st century through next-generation networks face myriad challenges. It is essential to provide crucial support to facilitate these innovative projects. Next Century Cities and its partners will work to assist each other in overcoming obstacles to success.  Providing Tools for Success: developing a next-generation network is a daunting task for a city of any size. It is important that communities have access to resources, advice, and tools to develop effective broadband Internet networks. Next Century Cities is committed to developing and aggregating resources to guide incipient projects, as well as tools to help those already equipped with this infrastructure better leverage their networks to yield community benefits. We are excited to begin this initiative, and we look forward to working with diverse towns and cities across the country to lead a new conversation on what it will take to compete and thrive in the 21st century. For more information, contact Deb Socia at Deb@NextCenturyCities.org. CityCouncilAgenda:02/23/15 1 5F.ConsiderationofadoptingOrdinanceNo.612amendingMonticelloZoning Ordinancesectionsasfollows:Chapter2.3–NoticerequirementsforCompPlan amendments;Chapter2.4–IdentityofappellantforanAdministrativedecision; Chapter2.4(B)–Clarifylanguageonzoningapplications;Chapter5.3(C)–Update AccessoryUseTableforOutdoorSalesandStorage;andChapter8.4–Definitions relatedtoOutdoorSales,Storage,Display,andParking;andadoptSummary Ordinance612Aforpublication.Applicant:CityofMonticello (NAC) A.REFERENCE&BACKGROUND: Property:NA PlanningCaseNumber:2015-003 Request(s):VariousZoningOrdinance“housekeepingamendments” relatedtothefollowing: •CommonReviewProceduresandRequirements- Chapter2,Section3 (Amendingthenoticerequirements forComprehensivePlanAmendments) •SpecificReviewProceduresandRequirements- Chapter2,Section4 (Clarifyingtheidentityofa potentialappellanttoanAdministrativedecisionand clarifyinglanguagerelatingtoinitiatingzoning applications) •AccessoryUseTable-Chapter5,Section3.C (UpdatingtheaccessoryusetablerelatingtoOpenor OutdoorSalesandStorage) •AdditionalSpecificStandardsforCertainAccessory Uses-Chapter5,Section3.D (Clarifyinglanguage relatingtoOpenorOutdoorSalesandStorage) •Definitions-Chapter8,Section4 (Clarifyingzoning definitionsrelatingtoOutdoorSales,Storage,Display, Parking,andVehicleFuelSales) ProjectDescription:WithinthecontextoftheZoningOrdinance,theCityof Monticellowishestoaddressvarious“housekeeping”items whichhaveidentifiedoverthepastseveralmonths. Consideringthevariousamendmentsarenotpolicy-related, theyhavebeengroupedtogetherasasingleactionitem. CityCouncilAgenda:02/23/15 2 PLANNINGCOMMISSIONACTION ThePlanningCommissionconsideredtheamendmentsatapublichearingonFebruary 3rd.Atthemeeting,staffaskedthattheCommissionaltertheproposedordinanceto deletepotentialchangesrelatingtohowanunlistedlanduseistobeprocessed,and potentiallanguagerelatedtovehiclesalesthatwasfirstconsideredinconnectiontothe outdoorsalesdiscussionthatispartoftheproposedordinance.TheCommissionagreed tothesedeletionsfromtherecord,anddiscussedtheordinanceaspresented. Asapartofthediscussion,stafffurtherproposedanadditionaldefinitionalchangethatis intendedtoclarifythetreatmentofVehicleFuelSales,anddifferentiateacommongas stationorgas/convenienceretailstorefromatruckstop.Thetwousesaredistinctand havemanydistinguishingusecharacteristics,andthecurrentordinanceclearlyiswritten toallowgasstations,butnottruckstops.Iftruckstopsaretobeallowed,theyshouldbe consideredasapartofaseparateordinanceamendmentproposal. ThePlanningCommission,followingdiscussiononthevariouscodelanguageproposals, unanimouslyrecommendedapprovaloftheOrdinance(nowdenotedasOrdinance612) viaResolutionPC-2015-002.Theordinancecontentsasrecommendedarediscussed below,andadraftordinancedocumentisincludedintheCouncil’sinformationpacket. ORDINANCEAMENDMENTSUMMARY ThefollowingisasummaryofthevariousZoningOrdinanceamendmentsunder consideration: CommonReviewProceduresandRequirements-Chapter2,Section3.Presently, writtennotificationrequirementsforcomprehensiveplanamendmentsstipulatethatall propertyownerswithin350feetofasubjectpropertymustbeprovidedwrittennotice. Statelawdoesnotrequirewrittennotificationtoindividualpropertyownersfor ComprehensivePlanamendments.Recognizinghowever,thatwrittennotificationto individualpropertyownersmay,insomecasesbeappropriate,thedraftamendment providesforthenotificationwhenthelandinvolvedintheamendmentis5acresorless. ThisthresholdhasbeenchosensinceitisthesamethresholdidentifiedintheStatutesfor notificationofrezoningrequests. 1.Foramendmentswhichinvolvefiveacresoflandorless,writtennoticeshall beprovidedtoallpropertyownerswithin350feet. 2.Foramendmentswhichinvolvemorethanfiveacresofland,noticeneedonly bepublishedwithintheCity’sofficialnewspaper. SpecificReviewProceduresandRequirements-Chapter2,Section4.Thisparticular amendmentrelatestotheCity’sappealproceduresforadministrativedecisions. Presently,theOrdinancesstatesthatdecisionsoftheBoardofAdjustmentandAppeals arefinalunless“theappellant”filesasecondwrittenappealwithinfiveworkingdaysof CityCouncilAgenda:02/23/15 3 thedecision.Theissuethisraisesisrelatedtotheidentityofapotentialappellant.The currentlanguageappearstosuggestthat only thepartyfilingtheoriginalappealtothe BoardofAdjustmentsandAppeals(PlanningCommission)wouldbeeligibletofilea secondappealtotheCityCouncil.Theamendmentisrewordedtobroadenthesecond appealtoanyaffectedparty,whichisthelanguageusedtoidentifyeligibilityforthefirst appeal. TheamendmentalsoaddsastipulationthattheCitywillplacesecondwrittenappealson thenextavailableagendaoftheCityCouncilbutonlyifsuchCouncilmeetingtakes placeatleastseven(7)daysafterthefilingoftheappeal.Thepurposeofthis requirementistoensurethattheCityStaffwillhaveadequatetimetoreviewtheappeal andreporttoCouncilpriortotheCityCouncilmeeting. InitiationofProceedingsforZoningAmendments–Chapter2,Section4(B) Thisamendmentrewordsthelanguageforapplyingforazoningamendment,which currentlyusesthephrase“Recommendationof”whenthePlanningCommissionor CommunityDevelopmentDepartmentseektopursueapotentialchangetothezoning ordinance.ThenewlanguageclarifiestheactionsoftheCommissionandStaffin initiatingtheamendmentprocessandprovidesconsistencybetweeninitiationby PlanningCommissionandCityCouncil. AccessoryUseTableandStandards-Chapter5,Section3(C)and(D) OpenSales.TheaccessoryusetableinthisSectionpresentlylists“opensales”asa permittedaccessoryuseinallresidentialdistricts,somebusinessdistrictsandinall industrialzoningdistricts.“Opensales”isalsolistedasaconditionaluseinsome businessdistricts.InactualpracticewithintheCity,whilesomedegreeofoutdoorsales activityispermittedwithinresidentialdistricts,suchactivitiesareallowedonlyona temporarybasis(unlikeopensalesactivitiesinbusinessandindustrialdistricts). Withtheprecedinginmind,theamendmentdirectsthefollowing: 1.Specifiesthatoutdoorsalesinresidentialdistrictsisnotallowed. 2.ProvidesthattheCommunityDevelopmentDepartmentcanreviewresidential accessoryusesthatarenotspecificallylistedinthecodeanddeterminetheir acceptabilitybasedonsimilaridentifieduses.Ifnosimilaruseisfound,an applicantwouldneedtorequestanamendmenttothecode.Theamendment deletestheseriesofrequirementsthatarecurrentlylistedfortemporarysalesof motorvehiclesinaresidentialzone,presumingthatlegallyparkedvehicleson drivewaysarenotasaleslot,andareotherwiseallowed. OutdoorSidewalkSalesandDisplay.Outdoorsidewalksalesanddisplayispresentlya permittedaccessoryactivityintheCity’sbusinessandindustrialzoningdistrictssubject tocertainconditions.Theconditions,however,donotlimittheareadevotedtooutdoor CityCouncilAgenda:02/23/15 4 salesactivity.Theamendmentwouldlimittheareaofasitedevotedtosidewalksales anddisplaytonogreaterthan5percentofthegrossfloorareaoftheprincipaluse. Thefollowingisalistingofthecurrentconditionsimposeduponsidewalksalesaswell astheadditionalconditionwhichwouldregulatethescaleofsuchactivity: Outdoorsidewalksalesanddisplayareasassociatedwithlegallypermittedretailuses shall: (a)Notencroachintoareasnecessaryforthesafeingressandegressintotheretail structure. (b)Maintainaminimumpedestrianwalkwayofatleastfivefeetinwidthalongthe frontofthedisplay. (c)Takeplaceonlyonanimproveddustlesssurface. (d)Theareaofthesitedevotedtosidewalksalesanddisplayshallnotexceedfive(5) percentofthegrossfloorareaoftheprincipaluse.Sidewalksalesanddisplay whichexceedfive(5)percentofthegrossfloorareaoftheprincipalusemaybe allowedbyconditionalusepermit. OutdoorStorage.TheZoningOrdinancepresentlylistsoutdoorstorageasapermitted accessoryactivityinresidentialzoningdistricts,somebusinessdistrictsandsome industrialdistricts.StaffnotesthatoutdoormaterialsintheBusinessDistrictsare controlledbythesalesanddisplayrequirementsoftheexistingcodeandthisamendment. Asaresult,thisamendmentdeletes“OutdoorStorage”fromtheBusinessDistrictsboth withinthetableandthelanguagefromwithinthespecificusestandards,relyingthe OutdoorSalesandDisplay,Off-StreetParkingandSidewalkSaleslanguagetomanage thisuse.Consideringthatthenatureofoutdoorstorageallowedwithinresidential districtsissignificantlydifferentthanthatallowedwithinindustrialdistricts,thedraft amendmentdirectsthatthefollowingbespecificallylistedontheaccessoryusestable (Table5-4): •Under“AdditionalRequirements”:“ResidentialDistrictssubjecttoSection 5.3(D)(24)(a)” •UnderAdditionalRequirements”:“IndustrialDistrictssubjecttoSections 5.3(D)(24)(b) Definitions-Chapter8,Section4. Additionaltextisproposedtobetterdefineandlimittheaffecteduses.Somearealtered tobetterdefinewhatisbeingaddressed,andchangesto“Parking”havebeenproposedto betterincorporatetheCity’sordinancerelatedtoallowableparkingofsmallcommercial, recreationalandemergencyvehiclesasnotedinChapter4.5–Off-StreetParking.The changesareintendedtoeliminateconflictwithinareasofthecodeandprovideforclarity betweeneachclassificationofuseasfollows: CityCouncilAgenda:02/23/15 5 OPENSALES:Anyopenlandusedoroccupiedforthepurposeofbuying, selling,and/orrentingmerchandiseandforthestoringofsamepriortosale.This useincludesalloutdoorsalesanddisplayofgoodsand/ormaterialsthatarenot specificallyaddressedasOutdoorStorage,SidewalkSales&Display,orOff- StreetVehicleParking. OUTDOORSTORAGE:Thekeeping,inanun-roofedarea,ofanygoods,junk, material,merchandise,orvehiclesinthesameplaceformorethantwenty-four (24)hours.Thisshallnotincludethedisplayofvehiclesforsaleinaneworused carsaleslot.Suchactivitiesmaybetheprincipaluseofthelandorasan accessoryusetoanotherprincipaluse. PARKING–OFF-STREET:Theactofkeepingapassengervehicle, recreationalvehicle,emergencyvehicle and/or smallcommercialvehicles,as definedherein,onanapprovedparkingspace,properlysurfaced,foratemporary periodoftime periodoflessthantwentyfour(24)hours. SIDEWALKSALES&DISPLAY-OUTDOOR:Outdoorsaleanddisplay, conducted asanaccessory,incidentalactivity bytheproprietor,ofproducts normallysoldinsidearetailestablishment,subjecttothelimitationsidentifiedin thisordinance. VEHICLEFUELSALES:Buildingsandpremiseswheregasoline,oilsand greases,batteries,tiresandautomobileaccessoriesmaybesuppliedanddispensed atretail(orinconnectionwithaprivateoperationwherethegeneralpublicis excludedfromuseoffacilities),andwhereinaddition,thefollowingservicesmay berenderedandsalesmade,andnoother: o “AutomotiveRepair–minor”asdefinedbythisordinance o Salesofcolddrinks,packagedfoods,tobacco,andsimilarconvenience goodsforfillingstationcustomers,asaccessoryandincidentaltoprincipal operation; o Provisionofroadmapsandotherinformationalmaterialtocustomers;and o Provisionofrestroomfacilities butnotincludingshowers. Usespermissibleatavehiclefuelsalesestablishmentdonotinclude“Automobile Repair–major”asdefinedbythisordinance,majormechanicalandbodywork, straighteningofbodyparts,painting,welding,storageofautomobilesnotin operatingcondition,orotherworkinvolvingnoise,glare,fumes,smokeorother characteristicstoanextentgreaterthannormallyfoundinfillingstations.Vehicle fuelsalesestablishmentsareintendedfortheservicinganddeliveryofgoodsto passengervehiclesandsmallcommercialvehicles.Facilitiesforsalestolarge trucksmaybeincluded,butshallnotincludeactivitiesthatwouldconstitute usesmostcommonlyfoundatatruckstop,suchasshowers,truckwashes, truckparkingortruckstorageformorethantemporaryperiodsnecessaryto purchaseandpayforretailgoods. CityCouncilAgenda:02/23/15 6 VEHICLESTORAGE:Theactofkeepingarecreationalorcommercialvehicle asdefinedhereinonaparcelinaneligiblestoragelocationforanextendedperiod oftime,withoutregularuse,andwithpropersurfacingormaintenanceofthe groundcoverasrequired. B.ALTERNATIVEACTIONS: Decision1: 1.MotiontoadoptOrdinanceNo.612approvingtheZoningOrdinanceamendments addressingvarioushousekeepingissuesasspecificallyidentifiedinthisreport, basedonfindingsinPlanningCommissionResolution2015-004. 2.MotiontodenyOrdinanceNo.612approvingtheZoningOrdinanceAmendment addressingvarioushousekeepingissuesasspecificallyidentifiedinthisreport, basedonfindingstobemadebythePlanningCommission. Decision2: 1.MotiontoadoptSummaryOrdinanceNo.612Aforpublication. Itshouldbenotedthatasummaryordinancerequiresa4/5th approvalfor adoption. 2.MotiontodenySummaryOrdinanceNo.612Aandpublishthefullordinance amendmentinitsentirety. C.STAFFRECOMMENDATION: InitiatedbyCityStaff,theamendmentunderconsiderationisintendedtoaddressa numberofitemswhichhavebeenidentifiedoverthepastseveralmonths.The amendmentsunderconsiderationarenotconsideredtobemajorpolicyissuesbyCity Staff.Instead,theyareintendedasclarifyingamendmentstobetterdirectfuture applicationsandcode-relatedinterpretations. StaffrecommendsapprovaloftheZoningOrdinanceAmendmentasproposed,including thelanguageasadoptedbythePlanningCommission. D.SUPPORTINGDATA: A.OrdinanceNo.612 B.SummaryOrdinanceNo.612A C.PlanningCommissionResolutionPC-2015-004 D.MonticelloZoningOrdinance,Excerpts ORDINANCE NO. 612 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO ZONING CODE FOR THE FOLLOWING SECTIONS: CHAPTER 2, SECTION 3(I) – TABLE 2-2: WRITTEN NOTIFICATION REQUIREMENTS CHAPTER 2, SECTION 4 – SPECIFIC REVIEW PROCEDURES & REQUIREMENTS CHAPTER 5, SECTION 3(C) – TABLE 5-4: ACCESSORY USES BY DISTRICT CHAPTER 5, SECTION 3(D) – ADDITIONAL SPECIFIC STANDARDS FOR CERTAIN ACCESSORY USES CHAPTER 8, SECTION 4 – DEFINITIONS THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, HEREBY ORDAINS: Section 1. Section 2.3 – Common Review Procedures & Requirements, Title 10 – Zoning Ordinance is hereby amended as follows: Table 2-2: Written Notification Requirements Application Type: Comprehensive Plan Amendment Written Notice Provided to: All property owners within 350 feet and replace with: For amendments which involve five acres of land or less, written notice shall be provided to all property owners within 350 feet. For amendments which involve more than five acres of land, notice need only be published within the City’s official newspaper. Section 2. Section 2.3 – Common Review Procedures & Requirements, Title 10 – Zoning Ordinance is hereby amended as follows: Table 2-2: Written Notification Requirements Application Type: Planned Unit Developments Written Notice Provided to: All property owners within 500 350 feet Section 3. Section 2.4(B) – Zoning Ordinance Text and Zoning Map Amendments, Title 10 – Zoning Ordinance is hereby amended as follows: (2) Initiation of Proceedings ORDINANCE NO. 612 Proceedings for the amendment of the text of this ordinance or the zoning map shall be initiated by one of the following: (a) An owner of property or an authorized representative of an owner pursuant to Section 2.3(B), Authority to File Applications; (b) Action Recommendation of the Planning Commission; or (c) Application by Recommendation of the Community Development Department; or (d) Action of the City Council. Section 4. Section 2.4(G) – Appeal of Administrative Decisions, Title 10 – Zoning Ordinance is hereby amended as follows: (3) Procedure (b) Review by the Board of Adjustment and Appeals (iv) Decisions of the Board of Adjustment and Appeals are final unless the appellant an affected party files a second written appeal outlining the basis for the appeal within five (5) business days of the decision. (c) Review by the City Council (i) Upon receiving a second written appeal of the decision rendered by the Board of Adjustment and Appeals, the Community Development Department shall place the matter on the next available agenda of the City Council scheduled at least seven (7) days after the date of the appeal. Section 5. Section 5.3 – Accessory Use Standards, Title 10 – Zoning Ordinance is hereby amended as follows: Table 5-4: Accessory Uses by District Open Sales: delete as an allowable accessory use in all residential zoning districts by removing “P” under RA, R1, R2, TN, R3, and R4. Outdoor Storage: delete as an allowable accessory use in all business districts by removing “C” under B3, B4, and CCD. Outdoor Storage: change “Additional Requirements” to the following: Residential Districts subject to 5(3)(D)(24)(a) Industrial Districts subject to 5(3)(D)(24)(b) ORDINANCE NO. 612 Section 6. Section 5.3(D) – Additional Specific Standards for Certain Accessory Uses, Title 10 – Zoning Ordinance is hereby amended as follows: (21) Open Sales Delete section (a) - (i) thru (vii) in its entirety. (23) Outdoor Sidewalk Sales and Display Outdoor sidewalk sales and display areas associated with legally permitted retail uses shall: (a) Not encroach into areas necessary for the safe ingress and egress into the retail structure. (b) Maintain a minimum pedestrian walkway of at least five feet in width along the front of the display. (c) Take place only on an improved dustless surface. (d) May not take up required parking. (e) The area of the site devoted to sidewalk sales and display under this section shall not exceed five (5) percent of the gross floor area of the principal use. Sidewalk sales and display which exceed five (5) percent of the gross floor area of the principal use may be allowed by conditional use permit. (24) Outdoor Storage Delete section (b) – (i) thru (ix) in its entirety. Section 7. Section 8.4 – Definitions, Title 10 – Zoning Ordinance is hereby amended to change the following definitions: OPEN SALES: Any open land used or occupied for the purpose of buying, selling, and/or renting merchandise and for the storing of same prior to sale. This use includes all outdoor sales and display of goods and/or materials that are not specifically addressed as Outdoor Storage, Sidewalk Sales & Display, or Off-Street Vehicle Parking. OUTDOOR STORAGE: The keeping, in an un-roofed area, of any goods, junk, material, merchandise, or vehicles in the same place for more than twenty-four (24) hours. This shall not include the display of vehicles for sale in a new or used car sales lot. Such activities may be the principal use of the land or as an accessory use to another principal use. PARKING, OFF-STREET: The act of keeping a passenger vehicle as defined herein and/or small commercial vehicles, recreational vehicles and emergency vehicles as defined herein, on an approved parking space, properly surfaced, for a temporary period of time period of less than twenty four (24) hours. ORDINANCE NO. 612 SIDEWALK SALES & DISPLAY, OUTDOOR: Outdoor sale and display, conducted as an accessory, incidental activity by the proprietor, of products normally sold inside a retail establishment, subject to the limitations identified in this ordinance. VEHICLE FUEL SALES: Buildings and premises where gasoline, oils and greases, batteries, tires and automobile accessories may be supplied and dispensed at retail (or in connection with a private operation where the general public is excluded from use of facilities), and where in addition, the following services may be rendered and sales made, and no other:  “Automotive Repair – minor” as defined by this ordinance; Sales of cold drinks, packaged foods, tobacco, and similar convenience goods for filling station customers, as accessory and incidental to principal operation; Provision of road maps and other informational material to customers; and Provision of restroom facilities, but not including showers. Uses permissible at a vehicle fuel sales establishment do not include “Automobile Repair – major” as defined by this ordinance, major mechanical and body work, straightening of body parts, painting, welding, storage of automobiles not in operating condition, or other work involving noise, glare, fumes, smoke or other characteristics to an extent greater than normally found in filling stations. Vehicle fuel sales establishments are intended for the servicing and delivery of goods to passenger vehicles and small commercial vehicles. Facilities for sales to large trucks may be included, but shall not include activities that would constitute uses most commonly found at a truck stop, such as showers, truck washes, truck parking or truck storage for more than temporary periods necessary to purchase and pay for retail goods. VEHICLE STORAGE: The act of keeping a recreational or commercial vehicle as defined herein on a parcel in an eligible storage location for an extended period of time, without regular use, and with proper surfacing or maintenance of the groundcover as required. Section 8. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title 10, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations and diagrams that result from such amendments, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. Section 9. This Ordinance shall take effect and be in full force from and after its passage and publication. Revisions will be made online after adoption by Council. Copies of the complete Zoning Ordinance are available online and at Monticello City Hall. ORDINANCE NO. 612 ADOPTED BY the Monticello City Council this 23rd day of February, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: ___________________________________ Jeff O’Neill, City Administrator VOTING IN FAVOR: VOTING IN OPPOSITION: SUMMARY ORDINANCE NO. 612A CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA A SUMMARY ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO ZONING CODE RELATING TO MISCELLANEOUS SECTIONS NOTICE IS HEREBY GIVEN that, on February 23, 2015, Ordinance No. 612 was adopted by the City Council of the City of Monticello, Minnesota. Due to the lengthy nature of Ordinance No. 612, the following Summary Ordinance No. 612A has been prepared for publication as authorized by state law. The ordinance adopted by the Council amends Title 10 of the Monticello Zoning Code. The general purpose of the ordinance amendments are to clarify various chapters and sections with changes to the following: 2.3: Table 2-2: Written Notification Requirements 2.4(B)(2): Zoning Ordinance Text and Zoning Map Amendments – Initiation of Proceedings 2.4(G)(3): Appeal of Administrative Decisions - Procedure 5.3: Table 5-4: Accessory Uses by District 5.3(D): Additional Specific Standards for Certain Accessory Uses 5.3(D)(21) Open Sales 5.3(D)(23) Outdoor Sidewalk Sales and Display 5.3(D)(24) Outdoor Storage 8.4: Definitions A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours. The complete ordinance will be posted on the City’s website following publication. APPROVED FOR PUBLICATION by the City Council of the City of Monticello, Minnesota, this 23rd day of February, 2015. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O’Neill City Administrator VOTING IN FAVOR: VOTING IN OPPOSITION: 1 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2015-004 Motion By: Seconded By: RECOMMENDING AMENDMENTS TO THE ZONING ORDINANCE WHEREAS, the Zoning Ordinance serves as the primary implementation tool of the City’s Comprehensive Plan goals and objectives; and WHEREAS, various portions of the Zoning Ordinance have been identified as benefitting from amendment to increase clarity and usefulness; and WHEREAS, the Planning Commission held a public hearing on February 3, 2015 on the application and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed amendments improve the ability of the Planning Commission and City Council to direct land use and land use policy in the City. 2. The proposed amendments are consistent with the language and intent of the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that the Commission recommends that the City Council adopts the proposed amendments as presented and approved. 2 ADOPTED this 3rd day of February, 2015 by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: _______________________________ Brad Fyle, Chair ATTEST: ____________________________________________ Angela Schumann, Community Development Director CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.3 Common Review Procedures & Requirements Subsection (I) Public Notification City of Monticello Zoning Ordinance Page 17 (3) Responsibilities (a) Published notice When the provisions of this ordinance require that notice be published, the Community Development Department shall be responsible for preparing the content of the notice and publishing the notice in the City’s official newspaper. The content and form of the published notice shall be consistent with the requirements of Section 2.3(I)(1) and state law. (b) Written (mailed) notice. When the provisions of this ordinance require that written or mailed notice be provided, the Community Development Department shall be responsible for preparing and mailing the written notice per the requirements outlined in Table 2-2. TABLE 2-2: WRITTEN NOTIFICATION REQUIREMENTS Application Type: Written Notice Provided to: Comprehensive Plan Amendment All property owners within 350 feet Zoning Map Amendment All property owners within 350 feet Variance All property owners within 350 feet Conditional Use Permit All property owners within 350 feet Interim Use Permit (new and renewal) All property owners within 350 feet CUP/IUP Revocation Permittee/Landowner Only Planned Unit Developments All property owners within 500 feet (4) Notice Construction (a) The Community Development Department may use property tax records to determine the names and addresses of affected property owners. A copy of the notice and a list of the owners and addresses to which the notice was sent must be attested to by the Community Development Department and must be made a part of the records of the proceedings. (b) Minor defects in any notice shall not impair the notice or invalidate proceedings pursuant to the notice if a good faith attempt has been made to comply with applicable notice requirements. Minor defects in notice are errors that do not affect the substance of the notice (e.g., errors in a legal description, typographical or grammatical errors, errors of actual acreage, etc). Failure of a party to receive written notice shall not invalidate subsequent action. In all cases, however, the notification requirements and information specifying the time, date, and place of a hearing shall be strictly construed. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (B) Zoning Ordinance Text and Zoning Map Amendments City of Monticello Zoning Ordinance Page 21 (b) Whether the proposed amendment is consistent with the guiding principles of the Comprehensive Plan; (c) The extent to which the proposed amendment addresses a demonstrated community need; (d) Whether the proposed amendment will protect the health, safety, morals, and general welfare of the public; (e) The impacts on the natural and built environments, including air, water, noise, stormwater management, wildlife habitat, water quality, vegetation, drainage, streets, and other engineering design or environmental factors; (f) Whether the proposed amendment is compatible with existing and proposed uses surrounding the subject property; whether the proposed design and land uses are appropriate for the land; and whether the proposed amendment will maintain or improve compatibility among uses and ensure efficient development within the City; (g) Whether the proposed amendment will result in a logical, orderly and predictable development pattern; and (h) Whether the proposed amendment is consistent with the purpose of this ordinance. (B) Zoning Ordinance Text and Zoning Map Amendments (1) Purpose and Scope This section sets out the procedures to be followed in reviewing and considering a text change to this ordinance or an amendment to the zoning map with the exception of a map amendment to a planned unit development, which shall be subject to the procedures in Section 2.4(P), Planned Unit Development. (2) Initiation of Proceedings Proceedings for the amendment of the text of this ordinance or the zoning map shall be initiated by one of the following: (a) An owner of property or an authorized representative of an owner pursuant to Section 2.3(B), Authority to File Applications; (b) Recommendation of the Planning Commission; or zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzz City Council DECISION PUBLIC HEARING & Planning Commission Recommendation Community Development Department Review & Recommendation ZONING TEXT OR MAP AMENDMENT Complete Application CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (B) Zoning Ordinance Text and Zoning Map Amendments Page 22 City of Monticello Zoning Ordinance (c) Recommendation of the Community Development Department; or (d) Action of the City Council. (3) Application (a) All applications to amend the text of this ordinance or the zoning map shall be in accordance with Section 2.3, Common Review Procedures & Requirements. (b) In addition to the common review requirements, applications for changes to the text of this ordinance or the Zoning Map shall also include the following: (i) The name of the applicant; (ii) A narrative explaining the requested modification and the reasons why the changes are supported by the Comprehensive Plan; (iii) The legal description of all real property proposed for change, if applicable; (iv) The existing and proposed land use and zoning designations for all properties proposed for change, if applicable; (v) A map of the properties to be modified to a different zoning designation, showing the addresses and zoning designations for the subject properties and the adjacent properties, if applicable; (vi) The location of the proposed text to be added, amended, or deleted in this ordinance, if applicable. (4) Review (a) Planning Commission Before any amendment is adopted, the Planning Commission shall hold at least one public hearing after proper notice has been issued in accordance with Section 2.3(I). Following the hearing, the Planning Commission shall adopt findings and recommendations on the proposed amendment as soon as practical. The Community Development Department may forward an application to the City Council without a recommendation from the Planning Commission only if it is deemed necessary to ensure compliance with state mandated deadlines for application review. Section 2.3: Common Review Requirements Section 2.3(I): Public Notification CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (G) Appeal of Administrative Decisions Page 42 City of Monticello Zoning Ordinance (G) Appeal of Administrative Decisions (1) Purpose and Scope This subsection sets out the procedure to follow when a person claims to have been aggrieved or affected by an administrative decision made under this ordinance. (2) Initiation of Proceedings Appeals shall be initiated by the person aggrieved or affected by any order, decision, determination, or interpretation made by the Community Development Department or other administrative official of the City charged with the administration or enforcement of this ordinance. (3) Procedure (a) Submission of Appeal (Application) (i) An Appeal pursuant to this subsection shall be initiated by filing a written appeal of the administrative decision or determination within 10 business days of the date of the order, decision, determination, or interpretation with the Community Development Department or other administrative official from whom the Appeal is taken. (ii) All applications for an appeal shall be in accordance with Section 2.3, Common Review Requirements. (b) Review by the Board of Adjustment and Appeals (i) Upon receiving the written Appeal of the administrative decision or determination, the Community Development Department shall place the matter on the next available agenda of the Board of Adjustment and Appeals. (ii) A report prepared by the Community Development Department which is accompanied by all relevant papers, documents, and other materials relating to the order, decision, determination, or interpretation shall be provided to the Board of Adjustment and Appeals prior to the meeting. These materials shall constitute the record of the appeal. (iii) Following review of the appeal, the Board of Adjustment and Appeals shall adopt findings of fact and make a decision on the appeal. (iv) Decisions of the Board of Adjustment and Appeals are final unless the appellant files a second written appeal outlining the basis for the appeal within five (5) business days of the decision. zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzz Option to Appeal the Board's Decision to the City Council Board of Adjustment Review / DECISION Community Development Report Writen for the Board of Adjusment ADMINISTRATIVE APPEAL Complete Application CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (H) Building Permits City of Monticello Zoning Ordinance Page 43 (c) Review by the City Council (i) Upon receiving a second written appeal of the decision rendered by the Board of Adjustment and Appeals, the Community Development Department shall place the matter on the next available agenda of the City Council. (ii) Materials constituting the record of appeal from the Board of Adjustment and Appeals review shall be provided to the City Council for examination prior to the meeting. (iii) Following review of the appeal, the City Council shall review and decide on the appeal in accordance with this chapter and state law. (4) Review Criteria An order, decision, determination, or interpretation shall not be reversed or modified unless there is competent, material, and substantial evidence in the record that the order, decision, determination, or interpretation fails to comply with either the procedural, substantive requirements, or intent of this ordinance or state law. (5) Conditions The City Council may impose conditions upon their decision to ensure that the requirements and purposes of this ordinance are followed. (H) Building Permits (1) Purpose This section establishes when obtaining a building permit is required, how it will be reviewed, what surveys may be required to track construction, and how unauthorized work will be handled. (2) In General (a) No person, firm, or corporation shall erect, alter, construct, enlarge, expand, repair, move, improve, convert, demolish, equip, use, occupy, or maintain any building, structure, or portion thereof, within the City of Monticello until proper permits have been issued by the Community Development Department. zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz Appeal Option if Applicant Disagrees with Decision Section 2.4(H) Community Development Department Review / DECISION BUILDING PERMIT Complete Application CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (C) Table of Permitted Accessory Uses City of Monticello Zoning Ordinance Page 355 (C) Table of Permitted Accessory Uses (1) Listed Accessory Uses Table 5-4, lists the allowed types of accessory uses and structures within each zoning district. If a specific accessory use is allowed in a district, the column underneath the district is marked with a "P." If a specific accessory use is conditionally permitted in a district, the column underneath the district is marked with a "C." If the accessory use or structure is not allowed in a district, the column is shaded. If there is a reference contained in the column entitled "Additional Requirements", refer to the cited section(s) for additional standards that apply to the specific accessory use. (2) Interpretation of Unidentified Accessory Uses (a) The Community Development Department shall evaluate applications for accessory uses that are not identified in Table 5-4 on a case-by-case basis using the following standards: (i) The definition of “accessory use” (see Section 8.4 – Definitions) and the general accessory use standards and limitations established in Section 5.3(B); (ii) The additional regulations for specific accessory uses established in Section 5.3(D), Specific Standards for Certain Accessory uses; (iii) The purpose and intent of the base and overlay districts in which the accessory use or structure is located; (iv) Any potential adverse impacts the accessory use or structure may have on other lands in the area as compared to other accessory uses permitted in the district; and (v) The compatibility of the accessory use or structure, including the structure in which it is housed (if applicable), with other principal and accessory uses permitted in the district. (b) The decision of the Community Development Department to permit or deny an unlisted use or structure is final, but may be appealed pursuant to Section 2.4(H). Section 8.4: Definition of “accessory” Section 8.4: Definition of “use” Section 5.3(B): General Standards and Limitations for Accessory Uses and Structures Section 5.3(D): Specific Standards for Certain Accessory Uses Section 2.4(H): Appeal of Administrative Decisions CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (C) Table of Permitted Accessory Uses Page 356 City of Monticello Zoning Ordinance (3) Table of Permitted Accessory Uses and Structures TABLE 5-4: ACCESSORY USES BY DISTRICT Use Types “P” = Permitted “C” = Conditionally Permitted “I” = Interim Permitted Base Zoning Districts Additional Requirements A O R A R 1 R 2 T N R 3 R 4 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 Accessory Dwelling Unit P P P P P 5.3(D)(1) Accessory Building – minor (≤ 120 square feet) P P P P P P P P P P P P P P P P 5.3(D)(2) Accessory Building – major (> 120 square feet) P P P P P P P C P P P P P P P P 5.3(D)(3) Adult Use – accessory C 5.3(D)(4) Agricultural Buildings P 5.3(D)(5) Automated Teller Machines (ATMs) P P P P P P P P 5.3(D)(6) Automobile Repair – Major C 5.3(D)(7) Automobile Repair – Minor C 5.3(D)(8) Boarder(s) P P P 5.3(D)(9) Co-located Wireless Telecommunications Antennae C C C C C C C C C C C C C C C C 4.13(E) Commercial Canopies P P P P P P P P 5.3(D)(10) Commercial Transmission/ Reception Antennae/ Structures C C C C C C 4.13(D) Donation Drop-off Containers P P 5.3(D)(11) Drive-Through Services P P P C P P P 5.3(D)(12) Entertainment/Recreation – Outdoor Commercial C C C C 5.3(D)(13) Fences or Walls P P P P P P P P P P P P P P P P 4.3 Greenhouse/Conservatory (non-commercial) P P P P P P P P P P P P P P P P 5.3(D)(14) Heliports C C C C C 5.3(D)(15) Home Occupations P P P P P P P P P P 5.3(D)(16) Indoor Food / Convenience Sales P P P P P P P P 5.3(D)(17) Indoor Storage P P P P P P 5.3(D)(18) Incidental Light Manufacturing P P P P P P P P 5.3(D)(19) Machinery/Trucking Repair & Sales C 5.3(D)(20) Office P P P P P P none Off-street Loading Space P P C P P P P P P P 4.9 CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (D) Additional Specific Standards for Certain Accessory Uses City of Monticello Zoning Ordinance Page 357 TABLE 5-4: ACCESSORY USES BY DISTRICT (cont.) Use Types “P” = Permitted “C” = Conditionally Permitted “I” = Interim Permitted Base Zoning Districts Additional Requirements A O R A R 1 R 2 T N R 3 R 4 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 Off-street Parking P P P P P P P P P P P P P P P P 4.8 Open Sales P P P P P P P C C C 5.3(D)(21) Operation and storage of agricultural vehicles, equipment, and machinery P 5.3(D)(22) Outdoor Sidewalk Sales & Display (businesses) P P P P P P P P 5.3(D)(23) Outdoor Storage P P P P P P P P P P C C C P P 5.3(D)(24) Park Facility Buildings & Structures (public) P P P P P P P P P P P P P P P P 5.3(D)(25) Private Amateur Radio P P P P P P P P P P P P P P P P 4.13(B) Private Receiving Antennae and Antenna Support Structures P P P P P P P P P P P P P P P P 4.13(C) Retail Sales of Goods (as part of an office or industrial use) P P P P P P C C 5.3(D)(26) Shelters (Storm or Fallout) P P P P P P P P P P P P P P P P 5.3(D)(27) Sign(s) P P P P P P P P P P P P P P P P 5.3(D)(28) Solar Energy System P P P P P P P P P P P P P P P P 5.3(D)(29) Swimming Pool P P P P P P P P P P P P P P P P 5.3(D)(30) Large Trash Handling and Recycling Collection Area P P P P P P P P P P P P 5.3(D)(31) Wind Energy Conversion System, Commercial C C C C C 5.3(D)(32) Wind Energy Conversion System, Non-commercial C C C C C C C C C C C C C C C C 5.3(D)(33) Wireless Telecommunications Support Structures C C C C C C C 4.3(E) 4.3(F) (D) Additional Specific Standards for Certain Accessory Uses (1) Accessory Dwelling (a) Accessory dwelling units are permitted only on lots with single-family detached dwellings. (b) No more than one accessory dwelling unit per lot is permitted. CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (D) Additional Specific Standards for Certain Accessory Uses City of Monticello Zoning Ordinance Page 371 (21) Open Sales (a) In all residential districts where open sales is permitted, such sales shall be limited to motor vehicles, boats, motorized equipment, and recreational vehicles subject to the following conditions: (i) An active principal use operating in a principal structure shall be present. (ii) No more than a total of three items per site may be advertised for sale per year. (iii) No more than two items can be displayed for sale at any one time on any property. (iv) Individual items may not be displayed in excess of 30 days in the aggregate for all items displayed. (v) Items sold are limited to articles owned by individuals that make their primary residence at the limited open sales site. (vi) Sale items may not be placed on a public right-of-way. (vii) A sign advertising a sale item shall conform to the requirements of Section 4.5 Signs. (b) In commercial and industrial districts where open sales is conditionally permitted, the following standards shall apply: (i) Outside services, sales and equipment rental connected with the principal uses is limited to thirty (30) percent of the gross floor area of the principal use. This percentage may be increased through issuance of the conditional use permit. (ii) Outside sales areas are fenced or screened from view of residentially zoned areas and public right-of-way in compliance with Section 4.1(I) of this ordinance. (iii) All lighting shall be in compliance with Section 4.4 of this ordinance. (iv) Sales area is grassed or surfaced to control dust. (v) Does not take up parking space as required for conformity to this ordinance. (22) Operation and Storage of Agricultural Vehicles, Equipment, and Machinery Vehicles, equipment, and machinery being stored shall be incidental to a permitted or conditionally permitted uses. (23) Outdoor Sidewalk Sales and Display Outdoor sidewalk sales and display areas associated with legally permitted retail uses shall: Section 4.5: Signs Section 4.1(I): Standards for Required Screening Section 4.4: Exterior Lighting CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (D) Additional Specific Standards for Certain Accessory Uses Page 372 City of Monticello Zoning Ordinance (a) Not encroach into areas necessary for the safe ingress and egress into the retail structure; (b) Maintain a minimum pedestrian walkway of at least five feet in width along the front of the display; (c) Take place only on an improved dustless surface; (24) Outdoor Storage (a) In all zoning districts, all materials and equipment, except as specifically denoted in this ordinance, shall be stored within a building or fully screened so as not to be visible from adjoining properties except for the following: (i) Clothes line pole and wire. (ii) Recreational equipment and vehicles, subject to off-street parking regulations in Section 4.8 of this ordinance. (iii) Construction and landscaping material currently being used on the premises. (iv) Off-street parking of passenger vehicles, emergency vehicles and small commercial vehicles in residential areas, unless otherwise required to be screened according to Section 4.8 of this ordinance. (v) Propane tanks, fuel oil tanks, and other similar residential heating fuel storage tanks which do not exceed 1,000 gallons in capacity and shall not be located within five (5) feet of any property line. (vi) Wood piles in which wood is stored for fuel provided that not more than 10 cords shall be stored on any property. A cord shall be 4'x4'x8'. (vii) All wood piles shall be five (5) feet or more from the rear and side yard property lines and shall be stored behind the appropriate setback line in front yards. (viii) Solar energy systems. (ix) Wind energy conversion systems. (b) In business districts, the following shall apply: (i) The area is fenced and screened from view of neighboring residential uses in compliance with Section 4.1(I) of this ordinance. (ii) Storage is screened from view from the public right-of-way in compliance with Section 4.1(I) of this ordinance. (iii) Storage area is grassed or surfaced to control dust. (iv) When such storage is to include vehicle parking, storage areas must be paved. (v) Vehicle storage may not occur within front or side yards. Section 4.8: Off- Street Parking Section 4.1(I): Standards for Required Screening CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (D) Additional Specific Standards for Certain Accessory Uses City of Monticello Zoning Ordinance Page 373 (vi) All lighting shall be in compliance with Section 4.4 of this ordinance. (vii) Does not take up parking space as required for conformity to this ordinance. (viii) Noise shall be controlled consistent with the standards of this ordinance. (ix) The use shall require authorization through a conditional use permit following the provisions of Section 2.4(D) of this ordinance. (c) In the I-1 and I-2 districts, the following shall apply: (i) When abutting a residential district or residential use, the outdoor storage use shall require authorization through a conditional use permit following the provisions of Section 2.4(D) of this ordinance. (ii) The area is fenced and screened from view of neighboring residential uses in compliance with Section 4.1(I) of this ordinance. (iii) Storage is screened from view from the public right-of-way in compliance with Section 4.1(I) of this ordinance. (iv) Storage area is grassed or surfaced to control dust. (v) Vehicle storage shall not be permitted in front yards. (vi) Noise shall be controlled consistent with the standards of this ordinance. (vii) All lighting shall be in compliance with Section 4.4 of this ordinance. (viii) Does not take up parking space as required for conformity to this ordinance. (25) Park Facility Buildings and Structures Limitations on number and size for accessory buildings and structures shall not apply to active or passive public park facilities. (26) Retail Sales of Goods (as part of an office or industrial use) (a) Location: (i) All sales are conducted indoors within a clearly defined area of the principal building reserved exclusively for retail sales. Said sales area must be physically segregated from other principal activities in the building. (ii) The retail sales area must be located on the ground floor of the principal building. (b) Sales Area. The retail sales activity shall not occupy more than fifteen (15) percent of the gross floor area of the building. Section 4.4: Exterior Lighting Section 2.4(D): Conditional Use Permits CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots Page 436 City of Monticello Zoning Ordinance OFFICE USE: An establishment primarily engaged in providing professional, financial, administrative, clerical, and similar services. OFF-STREET LOADING SPACE: A space accessible from the street, alley or way, in a building or on the lot, for the use of trucks while loading or unloading merchandise or materials. Such space shall be of such size as to accommodate one (1) truck of the type typically used in the particular business. OPACITY (OPAQUE): A measurement indicating the degree of obscuration of light or visibility. An object that is 100% opaque is impenetrable by light. OPEN SALES: Any open land used or occupied for the purpose of buying, selling, and/or renting merchandise and for the storing of same prior to sale. OPEN SPACE: An area on a lot not occupied by any structure or impervious surface. OPEN SPACE, USABLE: A required ground area or terrace area on a lot which is graded, developed, landscaped, and equipped and intended and maintained for either active or passive recreation or both, available and accessible to and usable by all persons occupying a dwelling unit or rooming unit on the lot and their guests. Such areas shall be grassed and landscaped or covered only for a recreational purpose. Roofs, driveways, and parking areas shall not constitute usable open space. ORDINARY HIGH WATER (new shoreland district code): The boundary of public waters which may include wetlands, and shall be an elevation delineating the highest water level which has been maintained for a sufficient period of time to leave evidence upon the landscape, commonly that point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. For watercourses, the ordinary high water level is the elevation of the top of the bank of the channel. For reservoirs and flowages, the ordinary high water level is the operating elevation of the normal summer pool. OUTDOOR STORAGE: The keeping, in an un-roofed area, of any goods, junk, material, merchandise, or vehicles in the same place for more than twenty-four (24) hours. This shall not include the display of vehicles for sale in a new or used car sales lot. Such activities may be the principal use of the land or as an accessory use to another principal use. OUTPATIENT CARE: Medical examination or service available to the public in a hospital. This service is provided without overnight care and shall be considered a separate, independent, principal use when combined or operated in conjunction with a hospital. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots City of Monticello Zoning Ordinance Page 437 PARAPET: A low wall which is located perpendicular to (extension of front wall) a roof of a building. PARK FACILITY, ACTIVE: A park or recreation facility that includes one or more of the following: buildings, lighting, ball fields, tennis courts, swimming pools, skate parks, golf courses, or other active sports facilities. Active park facilities will commonly include benches, picnic areas, trails, sidewalks, and other similar features. PARK FACILITY, PASSIVE: A park or recreational facility that does not include the construction of facilities, lighting, or development of ball fields or other active sports facilities. Passive parks may include benches, picnic areas, trails and sidewalks. PARKING: The act of keeping a passenger vehicle as defined herein on an approved parking space, properly surfaced, for a temporary period of time. PARKING BAY: The parking module consisting of one or two rows of parking spaces or stalls and the aisle from which motor vehicles enter and leave the spaces. PARKING ISLAND: Landscaped areas within parking lots used to separate parking areas and to soften the overall visual impact of a large parking area from adjacent properties. PARKING LOT DRIVE AISLE: A vehicular accessway located within an off-street parking or vehicular use area which serves individual parking stalls and driveways. PARKING SPACE/STALL: An area enclosed in the main building, in an accessory building, or unenclosed sufficient in size to store one (1) automobile which has adequate access to a public street or alley and permitting satisfactory ingress and egress of an automobile. PARKING STRUCTURE: A structure designed to accommodate vehicular parking spaces that are fully or partially enclosed or located on the deck surface of a building. This definition includes parking garages, decks, and ramp parking. PARKING, SURFACED: A parking space or storage space which is paved, or surfaced with crushed rock, such as Class V limestone, crushed or decomposed granite, “con-bit”, or landscaping rock of adequate durability to support the load parked or stored thereon. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots Page 454 City of Monticello Zoning Ordinance VEHICLE, LARGE COMMERCIAL: A vehicle used for commercial purposes which is a semi-tractor and/or semi-trailer, dump truck, or any other commercial vehicle that does not qualify under the definition of a “Small Commercial Vehicle”. VEHICLE, SMALL COMMERCIAL: A vehicle used primarily for commercial purposes, including pick-up trucks and sport-utility vehicles larger than 9,000 pounds gross vehicle weight, but less than 13,000 pounds gross vehicle weight which display a commercial business message, and all other commercial vans or trucks, regardless of commercial message which are no greater than any of the following dimensions: 22 feet in length, 8 feet in height, and 8.5 feet in width. VEHICLE FUEL SALES: Buildings and premises where gasoline, oils and greases, batteries, tires and automobile accessories may be supplied and dispensed at retail (or in connection with a private operation where the general public is excluded from use of facilities), and where in addition, the following services may be rendered and sales made, and no other:  “Automotive Repair – minor” as defined by this ordinance  Sales of cold drinks, packaged foods, tobacco, and similar convenience goods for filling station customers, as accessory and incidental to principal operation;  Provision of road maps and other informational material to customers; and  Provision of restroom facilities. Uses permissible at a vehicle fuel sales establishment do not include “Automobile Repair – major” as defined by this ordinance, major mechanical and body work, straightening of body parts, painting, welding, storage of automobiles not in operating condition, or other work involving noise, glare, fumes, smoke or other characteristics to an extent greater than normally found in filling stations. VEHICLE SALES OR RENTAL: Establishments primarily engaged in the retail sale of new and used—in operating condition—automobiles, noncommercial trucks, motor homes, recreational vehicles or farm machinery; including incidental storage, maintenance, and servicing. VEHICLE STORAGE: The act of keeping a recreational or commercial vehicle as defined herein on a parcel in an eligible storage location for an extended period of time without regular use, and with proper surfacing or maintenance of the groundcover as required. VEHICULAR USE AREA LANDSCAPING, INTERIOR: Vegetative material, structures (walls or fences), berms, and associated ground cover located within the interior of a parking lot, or other vehicular use area for the purposes of providing visual relief and heat abatement. [See Section 4.1(F)] CityCouncilAgenda:02/23/2015 1 7A.ConsiderationofadoptingResolution#2015-011approvinganAmendmentto DevelopmentStagePlannedUnitDevelopment(PUD)andPreliminaryPlatforSunset Ponds3rd Addition,aproposed48-unitresidentialdevelopmentinanR-2District. Applicant:SunsetPondsLLC/DonaldJensen (NAC) A.REFERENCE&BACKGROUND: Property:Legal:Lots1-5,Block4,Lots1-41,51Block5,Lots1-9 Block6,Lots1-9,Block7,SunsetPonds2ndAddition PlanningCaseNumber:2014-050 Request(s):TheprojectconsistsofreplattingaportionoftheSunset Ponds2nd Addition,originallyplannedfor60attached townhouselotssurroundedbycommonlotareas.The replatwillresultin48small-lotsinglefamilyparcelswith nocommonarea,governedbyatownhouseassociation providingmaintenanceandmanagement. DeadlineforDecision:March17th,2015 LandUseDesignation:PlacestoLive ZoningDesignation:R-2,SunsetPondsPlannedUnit Development Thepurposeofthe"R-2",SingleandTwo-Family ResidenceDistrictistoprovideforlowtomoderatedensity oneandtwounitdwellingsanddirectlyrelated complementaryuses. CurrentSiteUse:Vacantplattedtownhomedevelopment SurroundingLandUses: North:Residential,AttachedTownhouses East:Residential/Agricultural,MonticelloTownship South:Residential,AttachedTownhouses West:Residential,AttachedTownhouses CityCouncilAgenda:02/23/2015 2 ProjectDescription:Theapplicantsproposetoreplattheremainingattached townhouseunitstocreatedetachedtownhouselots, eliminatingthecommonlotareas.ThePlannedUnit Developmentwouldbeamendedtoreflectthechangeinlot configuration,residentialunit,anddesignstandards.The buildingswouldbesimilartothosecurrentlybeing constructedinthe“T-N”(formerlyR-2A)portionsofthe development. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionconsideredthePUDDevelopmentStageproposaland PreliminaryPlatatapublichearingonFebruary3rd.Theprimarydiscussioncenteredon thefirststaffrecommendationinExhibitZ,relatingtoaredesignofLots2-10inthe preliminaryplat.Staff’scommentaddressesaconcernovertwoprimaryissuesinthat portionoftheproject:(1)angledinternallotlines,and(2)lackofprivatesideorrear yardspaceforthecornerlot,Lot6.Staffprovidedonealternative,notingthatother redesignsaddressingtheseissueswouldmeetthepurposeofthestaffrecommendation. Theapplicantshavesubmittedaredesignthataddressesmostoftheconcernscitedinthe staffreport,butretainanangledlotlineforLot6,whichhasbeenretainedwithaslightly expanded“rear”yardspace.Theapplicantsachievethebulkofthechangebycreatinga recreationalopenspaceintherearofthesubjectlots.Theapplicantsnotethatwith associationcontroloftheoutdoormaintenance(primarilylawnmaintenance),issues relatedtotheinternallotlineangleshouldbeminimized. Staffwouldagreethataslongasanassociationisactiveandaddressingexterior maintenance,thereshouldbefewissueslikelytoarise.However,overthepastseveral years,wehaveseenmanyassociationsabandonedorsignificantlychangedinwaysthat haveleftmaintenanceorotherproblemswithoutsolutions.Staff’scontinued recommendation,consistentwiththerecommendationforwardedbythePlanning Commission,wouldbetoeliminateinternallotlineanglesasintheoriginalstaffreport. CommissionerMurdoffexpressedconcernregardingthevariationinexteriorhome designwithintheexistingR-2Aarea. TheremainderoftheissuesidentifiedinExhibitZwerecommonissuesrequiredfor PUDreviewandplatapproval,anddidnotappeartoraiseconcernsforeitherthe applicantortheCommission.TheCommissionvoted3-1(withCommissionerMurdoff indissent)torecommendapprovalviaResolutionPC-2015-001,withtheconditionsas notedinExhibitZ. CityCouncilAgenda:02/23/2015 3 ANALYSIS PreviousPUDApproval.TheoriginalSunsetPondsdevelopmentwasplattedand processedasaPlannedUnitDevelopment,includingasignificantnumberofmixed residentialunitsdevelopedastraditionalsinglefamilyhomes,small-lotsinglefamily detachedhomes,andattachedtownhomes.Overtheyears,therehavebeenvarious amendmentstotheprojectPUDapprovals. Themajorityofthedetachedareashavebeenbuiltout,withsomeexceptionsinthe small-lotportionoftheproject.Thetownhouseswerecompleted,withtheexceptionof thelooproadandashortcul-de-saccomprisingtheareaofthecurrentrequest.Asthe markethaschanged,thepropertyowner/applicantofthebalanceoflotsisseekinganew PUDlayoutthatwouldconsistsofdetachedunits,builtandmanagedasatownhome project,oftenreferredtoas“detachedtownhomes”.Theareaproposedforreplattingis zonedR-2underthePlannedUnitDevelopment.Theapplicantisnotseekingarezoning requestwiththisapplication,butrathertoaccommodatetheunitstyleanddesign standardsunderthePUDamendment. PUDConceptReview.Inthefallof2014,theapplicantpresentedaConceptStage requesttotheCityforanewPlannedUnitDevelopmentgoverningthelotssubjecttothis request.TheConceptStageconsistsofaninformalConceptPlanreviewwhichis separatefromtheformalPUDapplicationwhichfollowstheConceptReviewstep. TheOrdinanceidentifiesthepurposeofPlannedUnitDevelopmentasfollows: (1)PurposeandIntent ThepurposeofthePlannedUnitDevelopment(PUD)zoningdistrictisto providegreaterflexibilityinthedevelopmentofneighborhoodsandnon- residentialareasinordertomaximizepublicvaluesandachievemore creativedevelopmentoutcomeswhileremainingeconomicallyviableand marketable.Thisisachievedbyundertakingaprocessthatresultsina developmentoutcomeexceedingthatwhichistypicallyachievable throughtheconventionalzoningdistrict.TheCityreservestherightto denythePUDrezoninganddirectthedevelopertore-applyunderthe standardapplicablezoningdistrict. ThePlanningCommissionandCityCouncil,meetinginajointreviewsession,identified thestandardsasnecessaryfortheCity’sconsiderationofthePUD: a.Theapplicantswouldneedtoverifycontrolofthecommonlotareasasapartof DevelopmentStagePUDreview. b.Newassociationmanagementwouldneedtoaddresstreatmentofsmalllot commonmaintenance,anddefineareasofrequiredparticipation. c.Limitationsonprivatelotareause,includingprohibitiononfencesandaccessory buildings,giventhesmalllotareasandwidths. CityCouncilAgenda:02/23/2015 4 d.Enforcementprocesstoensuremaintenanceofgroundsunderprivateownership, ratherthanassociationownership,anissuethatcanariseonsmalllot developments. e.Managementandabandonmentofexcessutilityconnectionsinthestreets. f.Managementofstormwateronsmalllots,andcorrectionofstormwaterissues relatedtothesurroundingdevelopedareas. g.AddressEngineeringconcernsincluding: 1.Sewerandwaterservicesforeachproposedlotshouldbecontainedentirely withinthepropertylinesofthelotitisserving.Thethreeserviceslabeledas “B”ontheconceptplanextendfromthemaininthestreetthroughthe adjacentproperty’sdrainageandutilityeasementbeforeextendingtothelotit serves.Sincethepropertyownermaintainstheservicesfromthehometothe maininthestreet,thepropertyownerwouldhavetoentertheadjacent property’syardtoreplaceorrepairtheserviceifaproblemarises,whichmay createanownership/encroachmentissue. 2.Theapplicantshoulddemonstratehowallutilityservices,publicandprivate (i.e.gas,phone,electric),willserveeachhomegiventhelimitedspace betweeneachproposedhome.Thismaybeanissueiftheutilitieswillextend alongthesideyard.Adequatespaceshouldbeprovidedtorepairthese servicesifthereeverisaneed. h.Otherissuesraisedbystafforcityofficials. DevelopmentStagePUDandPreliminaryPlat.TheoriginalplatofSunsetPonds consistedof69totaltownhomelots,surroundedbycommonarealots.Nineofthe planned69unitshavebeenconstructedasattachedresidentialtownhomeunits.The proposedplat,asnoted,consistsof48singlefamilylots,replattingwhatwasplannedas 60attachedtownhouselotsandanumberofcommonareaparcels. Theapplicanthasmadeanefforttodesigntheprojectinawaythatutilizesexisting utilityservicesintheconstructedstreet.Someoftheservicelocationsthatwereinstalled fortheattachedunitswillbeabandoned,asnotedinthecommentsabove. TheproposedlotsinthePUDrangefromabout3,000squarefeetinareatomorethan 8,000squarefeet.Sidesetbacksformostunitlotswouldbe6feet,equaltotherequired easementalongthesidelotlines.Frontsetbacksareshown,atminimum,20feetfrom therightofwayline.Themajorityofthelotsaredesignedwitha25footsetback,and somehaveasmuchas30or35feet.Rearsetbacksvarygreatly,withsomeaslittleas12 feet,similartotherearsetbackthatwouldhaveappliedtotheattachedunitlotsunderthe originaldesign.Mostrearsetbacksaremuchmorethantheformerminimum. TheprojecthasbeendesignedconsistentwiththedrawingssubmittedwiththeConcept Planrequest.Theprimaryconcernswiththeprojectrelatetoengineeringaspectsof conversionofthesiteforattachedtodetachedunits,andmanagementissuesraisedbythe establishmentofanewassociationforthesmalllotdetachedunits. PlatLayout.Planningstaffhasoneprimaryissuerelatedtothelayoutoftheproject. Lots2-10havesidelotlinesthatangleandcreateinternallotcornersthathavea CityCouncilAgenda:02/23/2015 5 significantlikelihoodofcreatinglotlinedisputesbetweenfutureneighbors. Additionally,Lot6ispinchedatthecornerandisoddlyshaped,giventhelayoutofthe proposedbuildingsite.Byadjustingthelotlinestocreateslightlylargerlotsalongthis stretch,amorereasonablelayoutispossible.Theselinesshouldberevisedtoeliminate theangles.Anexampleofoneoptionisillustratedinanattachedexhibittothisreport. Thisalternativereducesthelotcountbyone,butisasuperiorlayoutintermsoflot usability.Staffwouldsupportadifferentdesignifitcanachievethesesameobjectives. AsaPUD,itisimportantthattheCity’sobjectivesareachieved–otherwise,basezoning standardsshouldapply.IntheR-2District,thosestandardsincludea5,445squarefoot lotareaminimumthroughPUD,andanaverageddensityof8.0unitsperacre.The currentproposalisatjustover7.2unitsperbuildableacre(excludingrightsofwayand wetlands),anaveragelotsizeofabout6,010squarefeet. Asnotedabove,theuseofPUDrequiresthefollowing:“...undertakingaprocessthat resultsinadevelopmentoutcomeexceedingthatwhichistypicallyachievablethrough theconventionalzoningdistrict.”Becausetheoriginaldevelopmentincludedmoreunits thanthecurrentproposal,rawdensityshouldnotbeanissueforthisproject.Itis important,however,toensurethatthedetachedunitdesignmakessenseforthefuture residents,ratherthanmerelyaccommodatingthehighestpossiblenumberofunitsbased ontheutilityinfrastructure.Assuch,staffbelievesthatthealternative,eventhoughit reducesunitcountbyasingleparcel,resultsinamorelogicallayoutandismorein keepingwiththeobjectivesofPlannedUnitDevelopmentdesignprinciples. ProposedLots1-41willbeservedbyexistingpublicstreet,GoldenPondLane.Lots45- 48willbeservedbyanexistingprivatedrivecul-de-sac,whichwillberequiredtobe maintainedbytheassociation. EasementsandUtilities.Asnoted,theapplicanthasdesignedtheprojecttoutilize existingutilityservicesintheconstructedstreetandtoincludetheindividualservice withineachlotboundary.Someoftheservicelocationsthatwereinstalledforthe attachedunitswillbeabandoned.TheCityEngineer’scommentletteraddressedthat issue. PendingtheapprovalofthedevelopmentstagePUDandpreliminaryplat,theapplicant intendstovacateallexistingdrainageandutilityeasementswithintheportionofSunset Ponds2nd Additionsubjecttoreplat.Theeasementsrequiredfordrainageandutility purposeswillthenbere-establishedviathefinalplat.Thevacationofeasementsandthe locationofnewdrainageandutilityeasementswillthereforebesubjecttothereviewand commentaspartofthefinalplatapplication. BuildingDesign.ApprovalofthePUDforSunsetPonds3rd Additionincludesan incorporationofthehousingdesignssubmittedwiththeapplication.Thesearereferred tointhematerialsas“HickoryII”andincludeavarietyoffaçadeandmaterials treatments,includingboth2and3cargaragelayouts.Changestothehousingdesignare occasionallynecessarytomeetmarketdemands.AsaPUD,theCommunity CityCouncilAgenda:02/23/2015 6 DevelopmentDirectorwouldretaintheabilitytoapproveminorchangesorvariationsin buildingfaçadeorlayout.Significantchangestobuildingsquarefootageorlayoutwould requireamendmentoradjustmenttothePUDunderthetermsofthePUDprocessing regulationsintheCityCode. Landscaping.Theapplicantshaverequestedamodificationtothelandscaping requirementsoftheTNDistrict,whichrequireasignificantamountoffrontyard landscaping.Duetothenarrowerlotconfigurationsandadaptationfromthepreviously plattedtownhouselayout,thealternativelandscapingproposedbythedeveloperappears reasonable,consistentwithPUDobjectives,andacomplementtotheplansasproposed. AssociationMaintenance.Theprojectisbeingconstructedonlandthatwasoriginally plattedforattachedtownhomes.Previously,twobuildingswithatotalof9attachedunits werebuilt,whereas60otherproposedattachedunitswereleftunconstructed(thusthis application).Theconstructedunitsarelocatedonaportionofthepublicstreet.The proposeddetachedunitssitlargelyonthatsamepublicstreet,although4proposed detachedunitsarelocatedonaprivatecul-de-sac. Thus,therearethreeclassesofownersintheprojectarea: (1)Existingattachedunitsonpublicstreet (2)Proposeddetachedunitsonpublicstreet (3)Proposeddetachedunitsonprivatestreet Theapplicantsnotethatthesethreeclassesofownerswouldgeneratevaryinglevelsof needforcommonservicesfromtheAssociation. Theapplicants’proposedHomeowners’Associationfortheprojectforeseestwopossible routesforcommonmaintenance,dependingonhowtheexistingbuilttownhomeschoose toparticipate(ornotparticipate)inthenewproject.Iftheexistingattachedtownhouse ownerschoosenotbepartofthenewassociation,theywillcontinuetooperateunder theirpreviousregulations.Ontheotherhand,withthereplattingasproposed,theymay choosetojointhenewassociation,inwhichcasetherewouldbea“tiered”setofrights andresponsibilities.TheAssociationdocumentsidentifythefollowingresponsibilities andrightsoftheassociationandresidentmembers: •Allunitswillreceivecommonlawnmaintenanceandsnowremoval. •The9existingattachedtownhouseownerswillalsocontinuetoreceiveandpay forexteriormaintenance,trashremoval,insurance,commonelements maintenance. •The4proposeddetachedunitsonthecul-de-sacwillpayforcommonelements maintenance(specifically,privatestreetmaintenance). Assinglefamilydetachedhomes,thenew48detachedunitswillresponsiblefortheir ownexteriorstructuremaintenance,trashremoval,andinsurance.Iftherearecommon CityCouncilAgenda:02/23/2015 7 elementseventuallyincludedintheproject,suchasrear-yardcommonareas,those elementsshouldbeincludedinthemaintenanceresponsibilitiesforthedetachedlots. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-011,approvingtheamendmenttoDevelopment StagePUDandPreliminaryPlatforSunsetPonds3rd Additionbasedonthefindings therein,includingtheConditionslistedinExhibitZ. 2.MotiontodenyadoptionofResolution#2015-011,basedonfindingsdiscussedand identifiedbyCouncil,anddirectingstafftoprepareformalfindingsforconsideration atthenextmeeting. C.STAFFRECOMMENDATION: PlanningStaffrecommendsapprovaloftheamendmenttoPUDdesignandPreliminary PlatasnotedinAlternative#1.TheuseofPUDisintendedtoensurethatdevelopment whichisgrantedsignificantflexibilityfromthestandardzoningdistrictrequirements showsatangibleoutcomethatexceedsthequalityofthedesignthatwouldresultfroma traditionalzoningapproach.Withtheconditionsattachedtothisapproval,staffbelieves thattheprojectwillmeettheexpectationsoftheordinance,andofthecommentsmadeby theCityasapartoftheConceptProposalreview. D.SUPPORTINGDATA: ExhibitZ–ConditionsofApproval A.CouncilResolution#2015-011 B.AerialImage C.LandUseApplication D.ConsenttoApplicationbyHomeowner’sAssociation E.Narrative F.PUD/PlatSubjectArea G.SitePlan H.SunsetPondsPreliminaryPUD/DevelopmentStagePUDPlans 1.ProjectLocationPlan 2.PreliminaryPlatandSitePlan 3.Grading&DrainagePlan 4.UtilityPlan 5.StormWaterPollutionPreventionPlan(SWPPP) 6.ExistingConditionsPlan 7.Details 8.LandscapePlan I.IndividualLotLandscapingPlans: 1.PreferredAlternative 2.OrdinanceComplianceAlternative J.HomeDesignPlans–HickoryII CityCouncilAgenda:02/23/2015 8 K.MailboxPlan L.ExistingGasLinePlanReviewSheet M.DrainageCalculations N.CityEngineer’sCommentLetter,datedJanuary28th,2015 O.AssociationDocuments 1.Applicant’sAttorneyLetterRegardingAssociationAction 2.ProposedFirstAmendmenttoSunsetPondsIIIDeclaration P.StaffAlternativeSketch CityCouncilAgenda:02/23/2015 9 EXHIBITZ–ConditionsofApproval SunsetPonds3rd Addition RezoningtoPUD,DevelopmentStagePUD,PreliminaryPlat Lots1-5,Block4,Lots1-41,51Block5,Lots1-9Block6, Lots1-9,Block7,SunsetPonds2ndAddition 1.RedesignproposedplattoreflectthealternativelotlinelayoutinExhibitPofthisreport, oranotheroptionthatmeetstheobjectivesidentifiedinthestaffreportincludingthe eliminationofangledsidelotlines. 2.PreparefinalHomeownersAssociationdocumentsmeetingtheintentoftheCityrelating tocommonmaintenanceandenforcement. 3.AdherencetothearchitecturaldesignsubmittedasapartofthePUDapplication, referringtothe“HickoryII”size,layout,anddetails.Minorvariationsindetailingand layoutmaybeapprovedbytheCommunityDevelopmentDirector,providedsuch variationsareconsistentwiththepresentationandintentoftheCity’sPUDapprovals. 4.EnforcementofHomeownersAssociationmaintenancerequirementsshallnotbe enforcedbytheCityofMonticello,butmaynotbeamendedwithoutCityapprovalvia PUDAmendmentuntiltheAssociationhasbeenturnedovertoindividualhomeowners fromthecontrolofthedeveloper. 5.PreparerevisedplansanddocumentsreflectingtheapprovedPUDandPreliminaryPlat forCityrecords. 6.Reviseengineeringandcivilplansinaccordancewiththeconditionsrecommendedby theCityEngineer. 7.ContinuedCoordinationwiththeStreetsSuperintendentregardingmailboxdesignand placement. 8.PrepareandsubmitFinalPlatandPUDdocumentsinaccordancenolaterthanthirty(30) daysafterPreliminaryPlatandDevelopmentStagePUDapprovalbyCityCouncil. 9.Vacationandre-establishmentofeasementsfortheproposedplatshallbeinaccordance withtherecommendationsoftheCityEngineer. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-011 APPROVING AN AMENDMENT TO DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT AND PRELIMINARY PLAT FOR SUNSET PONDS 3RD ADDITION, A 48 LOT “DETACHED TOWNHOME” RESIDENTIAL DEVELOPMENT IN AN R-2 ZONING DISTRICT WHEREAS, Sunset Ponds LLC has submitted an application for approval of the replatting of a series of parcels of land originally platted for attached townhouse development; and WHEREAS, in addition to the request for re-subdivision, the applicant has requested a Planned Unit Development (PUD) approval to amend the existing Development Stage PUD; and WHEREAS, the PUD amendment and replat result in a reduction in total dwelling units from 60 to 48; and WHEREAS, the Monticello City Council and Planning Commission have adopted a statement of PUD goals and objectives for the PUD; and WHEREAS, the preliminary plat, as amended by the conditions in Exhibit Z of the staff report, will meet design standards and other provisions outlined in the PUD statement; and WHEREAS, the proposed detached project will continue to meet the goals and objectives of the original PUD, and be consistent with the existing land uses in the area; and WHEREAS, the proposed project will continue to meet the goals and policies of the Monticello Comprehensive Plan; and WHEREAS, the Planning Commission held a public hearing on February 3, 2015 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello made the following Findings of Fact in relation to the recommendation of approval: 1. Together with the conditions identified in Exhibit Z of the staff report, the application meets the City’s intent for PUD projects as identified in the Zoning Ordinance and the joint Planning Commission/City Council review. 2. The areas of flexibility requested by the applicant are reasonable and appropriate to provide for a successful and attractive project consistent with the objectives of the Comprehensive Plan. 3. The details of the Preliminary Plat, along with the conditions identified in Exhibit Z of the staff report, are consistent with the requirements of the Subdivision Ordinance. 4. The construction of the project will improve pre-existing drainage issues in the area that affect surrounding property. 5. The conversion from attached to detached residential units is consistent with the general land use pattern for the neighborhood. 6. The project meets the requirements for rezoning to PUD, Planned Unit Development as detailed in the Monticello Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota: The City Council approves the proposed Preliminary Plat for Sunset Ponds 3rd Addition and Amendment to the Development Stage Planned Unit Development, contingent on the applicant’s compliance with the terms of Exhibit Z as follows: 1. Redesign proposed plat to reflect the alternative lot line layout in Exhibit P of the February 23rd, 2015 staff report, or another option that meets the objectives identified in the staff report including the elimination of angled side lot lines. 2. Prepare final Homeowners Association documents meeting the intent of the City relating to common maintenance and enforcement. 3. Adherence to the architectural design submitted as a part of the PUD application, referring to the “Hickory II” size, layout, and details. Minor variations in detailing and layout may be approved by the Community Development Director, provided such variations are consistent with the presentation and intent of the City’s PUD approvals. 4. Enforcement of Homeowners Association maintenance requirements shall not be enforced by the City of Monticello, but may not be amended without City approval via PUD Amendment until the Association has been turned over to individual homeowners from the control of the developer. 5. Prepare revised plans and documents reflecting the approved PUD and Preliminary Plat for City records. 6. Revise engineering and civil plans in accordance with the conditions recommended by the City Engineer. 7. Continued coordination with the Streets Superintendent regarding mailbox design and placement. 8. Prepare and submit Final Plat and PUD documents in accordance no later than thirty (30) days after Preliminary Plat and Development Stage PUD approval by City Council. 9. Vacation and re-establishment of easements for the proposed plat shall be in accordance with the recommendations of the City Engineer. ADOPTED BY the City Council of Monticello, Minnesota, this 23rd day of February, 2015. CITY OF MONTICELLO _______________________________ Brian Stumpf, Mayor ATTEST: ______________________________ Jeff O’Neill, City Administrator Amendment to Development Stage Planned Unit Development and Preliminary Plat for Sunset Ponds 3rd Addition, a proposed 48-unit residential development in an R-2 District. Applicant: Sunset Ponds, LLC CIVIL ENGINEERING SITE DESIGN SU R V E Y D A T A PR O J E C T L O C A T I O N LE G A L D E S C R I P T I O N DE V E L O P M E N T D A T A Sunset Ponds Third Addition Re-Development Project Monticello, MN DRAINAGE PIPE SIZE ANALYSIS Prepared for: Sunset Ponds, LLC Owners Agent: Mr. Donald Jensen 5160 Viking Boulevard Anoka, MN 55303 Phone: (612) 801-5834 djtjh2@msn.com Prepared by: Civil Engineering Site Design Attn: Scott Dahlke PO Box 566 118 East Broadway Street Monticello, MN 55362 Phone: (763) 314-0929 sdahlke@civilesd.com December 22, 2014 CESD Project # 00498 Sunset Ponds Third Addition, Monticello, MN Drainage Pipe Size Analysis Page 2 TABLE OF CONTENTS Narrative - Proposed Project - Site Location - Requirements - Summary - Certification Pipe Size Calculation Tabulation (Rational Method) - 10 yr Rainfall Event Pipe Size Drainage Areas - Drawing PS1 Inlet Grate Capacity - Neenah R-4342 Inlet Grate Capacity Calculation Sunset Ponds Third Addition, Monticello, MN Drainage Pipe Size Analysis Page 3 NARRATIVE PROPOSED PROJECT: The project proposes re-development of an existing multi-family residential development with existing street, drainage, and utility improvements. The project proposed re-development with detached townhome style residential units. The majority of existing street and utility improvements are to remain in place with no changes. Minor changes/additions to site grading and storm sewer will provide improvements as required by the City of Monticello. The project has been previously designed and constructed with regional type storm water management improvements and storm sewer networks. All previously previous design and constructed improvements are understood to meet requirements of the City of Monticello. SITE LOCATION: The site is located on the west side of Haug Avenue, south of the existing intersection of 93rd Street and north of the intersection of 91st Street in the City of Monticello, MN. The project is in the SE ¼ of SE ¼, Section 18, Township 121, Range 24, Wright County, MN. Access to the site can be achieved from 93rd Street and Golden Pond Lane via Haug Avenue on the east side of the site. REQUIREMENTS: Stormwater management design for the project is subject to review by the City of Monticello. Pipe size analysis for on-site storm drainage is required. According to the City of Monticello regulations, the goal for the pipe size design is to control storm water runoff for the 10-year storm event. SUMMARY: The attached pipe size calculation tabulations propose to satisfy the City of Monticello requirements. CERTIFICATION: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 12/22/2014 ______________________ ______________ Scott Dahlke, P.E. Date Reg. 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CIVIL ENGINEERING SITE DESIGN SU R V E Y D A T A PR O J E C T L O C A T I O N LE G A L D E S C R I P T I O N 12/22/2014 Weir and Orifice Calculator http://www.nfco.com/municipal/eng ineer ing -tools-calculator s/weir-or ifice-calculators/1/2 INDUSTRIAL MUNICIPAL PRESS ABOUT US CONTACT US CAREERS BOARD M EM BERS NEI HOM E Calculate We ir Flow Calculations Weir Equation: Q = 3.3P(h) Q = Capacity in CFS P = Feet perimeter h = Head in f eet Weir Inf ormation Orifice Flow Calculations Q = Capacity in CFS A = Free open area of grate in sq. f t. g = 32.2 (f eet per sec/s ec) h = Head in f eet Orif ice Inf ormation HOME //MUNICIPAL //ENGINEERING TOOLS & CALCULATORS //WEIR AND ORIFICE CALCULATOR WEIR & ORIFICE CALCULATOR The Weir and Orif ic e Calculator is us ed to determine the inlet capac ity in sag (ponding) conditions by use of the Weir and Orif ic e equations. Know ing this inf ormation w ill allow y ou to select the proper grate type and s ize f or your spec if ic job or project. Instr uctions: 1. Select a catalog number (w ill automatically f ill in Open Area and Perimeter) or enter your ow n v alues 2. Enter head value 3. Click "calculate" The results w ill determine automatically if your situation f alls into a Weir, Transitional or Orif ic e f low . A dditionally, Neenah grates w hic h f all w ithin the parameters chos en w ill appear below the calc ulator. Catalog Num be r and Gr ate Type : R-4342:Beehive Fe e t pe rim e te r (P):He ad in fe e t (h):Fre e ope n are a in s q. ft. (A): 6.0 .5 2.0 We ir capacity in cfs :Tr ans itional flow in cfs :Or ifice capacity in cfs : 5.5 Bas e d on trans itional flow , the follow ing gr ate s m atch the crite r ia you e nte r e d. Catalog Num be r Gr ate Type R-4342 Beehive For additional inf ormation regarding Neenah Inlet Grate Capacities, please contact Stev en A kkala P.E., at (920) 729.3653 or email at steve.akkala@neenahenterprises.c om. Enter a product number.Go MUNICIPAL PRODUCT SEARCH ENGINEERING TOOLS Modif ied Manning Calculators Weir and Orif ice Calculator Weir Flow Orif ice Flow Curb Opening Hydraulics Calculator R-4999 Vane Trench Grate Hy draulic s Neenah Grate Inf ormation Engineering Literature & V ideos 1.5 Orif ice Flow Equation: Q = 0.6A Downloadable Product Catalog NEENAH PRODUCTS ENGINEERING TOOLS & CALCULATORS LITERATURE & VIDEOS SALES STAFF DISTRIBUTION YARDS 12/22/2014 Weir and Orifice Calculator http://www.nfco.com/municipal/eng ineer ing -tools-calculator s/weir-or ifice-calculators/2/2 Copyri ght © 2014 Neenah Foundry | 2121 Brooks Avenue | Neenah, WI 54956 | P 800.558.507 5 | F 920.729.3661 | Legal | Pri va cy | Sitem ap SALES STAFF TRADESHOW CALENDAR DISTRIBUTION YARDS TERM S & CONDITIONS PRODUCTS Manhole Frames & Covers Manhole A djusting Rings Manhole Steps Inlet Frames & Grates SedCatc h Combination Inlets Curb Openings Fastening Devices & Pickholes A irport Castings Detectable Warning Plates Trenc h Castings Valves & Gates Access & Hatch Covers Guards Stop Plates & Grooves Roll & Gutter Inlets Bridge Scuppers Drainage Grates Tree Grates Lif tMate Lif tMate Ballast Screens Sign Bases Dow nspout Shoes Catc h Basin Traps V ane Drain Pipe Grates / Lids Perf orated Lids Bollards Misc ellaneous Produc ts ENGINEERING TOOLS & CALCULATORS Modif ied Manning Calculators Weir and Orif ice Calculator Curb Opening Hydraulics Calculator R-4999 Vane Trench Grate Hydraulic s Neenah Grate Inf ormation ENGINEERING LITERATURE & V IDEOS NEI HOM E PRESS ABOUT US CONTACT US Neenah Enterprises Inc. is a leader in produc ing construction/municipal cas tings and manuf actures products to a host of other industrial industries through our Indus trial Division NEI. M ARKETS Heavy Truc k A G & Construc tion HV AC Heads & Blocks CAPABILITIES Foundry Capabilities Forging Capabilities Materials Machining and A ssembly SALES STAFF LOCATIONS A dvanced Cast Produc ts Dalton Corporation Merc er Forge Neenah Foundry NEENAH ENTERPRISES - INDUSTRIAL NEENAH FOUNDRY - MUNICIPAL C:\Users\John\Documents\Shibani\LTR-a schumann-Sunset Ponds 3rd 012815.doc Infrastructure  Engineering  Planning  Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 January 28, 2015 Ms. Angela Schumann Community Development Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Sunset Ponds 3rd Addition – Plan Review City Project No, ZSPCUP WSB Project No. 1494-980 Dear Ms. Schumann: We have reviewed the civil plans dated December 19, 2014, as prepared by Civil Engineering Site Design, and offer the following comments. Grading and Drainage Plan 1. Note low floor and the lowest opening elevations for each building. 2. Identify the emergency overflow routes on the plans with arrows. The emergency overflow should be 1.0 foot below the low building opening plus 0.5 foot for depth of flow. The applicant shall verify this requirement with all lots. Drainage and utility easements should encompass this area on each lot. 3. The high and low point elevations along the adjacent streets should be shown on the plans. 4. Please describe how the drainage issues (i.e. standing water, flat areas) along the rear yard areas of the existing townhomes were addressed. It appears that additional storm sewer, catch basins and an established 2% grade swale has been provided along the rear yard areas to address these concerns 5. The 100 HWL elevations need to be verified with the original hydraulic model completed for the original development. I am scheduled to meet with the applicant’s engineer on February 12 to review this item. It will then be determined if the lowest buiding opening elevations provide adequate freeboard. 6. The locations of the rear yard catch basins ideally should be located at the property corner within the perimeter drainage and utility easement. The proposed rear yard drainage swales elevations and grades should be evaluated to accommodate this. 7. The proposed contours should be shown. Ms. Angela Schumann January 28, 2015 Page 2 C:\Users\John\Documents\Shibani\LTR-a schumann-Sunset Ponds 3rd 012815.doc 8. The storm sewer pipe and structure casting and invert elevations should be shown on the grading plan. 9. The development agreement should address when the utility disconnections, storm sewer construction, rear yard swale grading and associated resto ration will take place in relation to building permit approval. Ideally these items should be completed first prior to building permit issuance for lots that contain these improvements. 10. Conservation easements need to be identified with conservation posts installed per City requirements. Utility Plan 11. More detail should be provided to describe the water service disconnections and associated removals. 12. The applicant should demonstrate how all utility services, public and private (i.e. gas, phone, electric), will serve each home given the limited space between each proposed home. This may be an issue if the utilities will extend along the side yard. Adequate space should be provided to repair these services if there ever is a need. 13. Storm sewer should be a minimum 15” in diameter per City standards. The applicant is proposing 12-inch diameter shallow-depth storm sewer which tends to plug and freeze. 14. The existing and proposed water service depths shall be measured in the field to ensure a minimum 7.5 feet of cover. Insulation should be installed if the existing services do not have a minimum 7.5 feet of cover. 15. Sanitary sewer service cleanouts shall be installed with a maximum 70 -foot spacing for the entire service line length. 16. The existing contours and spot elevations do not need to be shown on the utility plan. 17. The proposed property line should be shown with a bold line type to verify that the services are completely contained within the lot it serves. 18. A utility excavation permit must be obtained from the Public Works department prior to commencement of utility connections. 19. Provide an as-built utility plan once construction is complete. Ms. Angela Schumann January 28, 2015 Page 3 C:\Users\John\Documents\Shibani\LTR-a schumann-Sunset Ponds 3rd 012815.doc Other items 20. Applicable City standard detail plates should be included. Please have the applicant provide a written response addressing the comments above. Final PUD plans will need to be submitted, reviewed, and approved prior to building permit approval. Please give me a call at 763-271-3236 if you have any questions or comments regarding this letter. Thank you. Sincerely, WSB & Associates, Inc. Shibani K. Bisson, PE City Engineer cc: Steve Grittman, NAC Scott Dahlke, Civil Engineering Site Design skb EXHIBIT O Staff Alternative Sketch CityCouncilAgenda:02/23/15 1 7B.ConsiderationofapprovingfireagreementrenewalswithMonticelloTownshipand SilverCreekTownship (WO) A.REFERENCEANDBACKGROUND: SilverCreekTownshipandMonticelloTownshipcurrentlypay$53.50perparcelforfire protectioncoverage.Bothtownshipshaveagreedtothree-yearagreementschangingthe perparcelamountto$56.75,a6.1%increase.Theagreementslockintherateforthe nextthreeyears.Therateisreflectiveofinflationoverthepriorthreeyearperiod. SilverCreekTownship’sannualpaymentunderthenewagreementwillbe$33,596(592 parcels@$56.75)andMonticelloTownship’swillbe$92,843(1636parcels@$56.75). Together,bothagreementswillbringinapproximately$126,439. The2015firedepartmentbudgetis$266,011. 2014 2013 2012 Entity Calls Calls Calls City 190 183 155 MonticelloTownship 67 60 53 SilverCreekTownship 29 27 18 Otsego 11 MutualAid 17 18 22 Drills&Maintenance 59 52 50 Total 362 340 309 CityCouncilAgenda:02/23/15 2 A1.BudgetImpact:Theagreementsgenerateapproximately$126,439todefray firedepartmentexpenditures. A2.StaffWorkloadImpact:Onaveragethefiredepartmentrespondsto85calls peryeartotheMonticelloandSilverCreekTownships.Staffalsopreparesonce weekly(drillsandmaintenance)forsuchcalls. B.ALTERNATIVEACTIONS: 1.MotiontoapproveagreementrenewalswithMonticelloTownshipandSilver CreekTownshipforfireprotectionservicesataperparcelrateof$56.75forthree yearsfromJanuary1,2015toDecember31,2017. 2.Motiontoapprovecontractrenewalsatsomeotherratetobedetermined. C.STAFFRECOMMENDATION: Thefinancedirectorrecommendstheapprovalofboththree-yearfireprotection contractrenewalsofferedtoMonticelloandSilverCreekTownshipsatarateof$56.75 perparcel.Whilethisrateisanticipatedtocoverthecity’scostoverthenextthree years. D.SUPPORTINGDATA: FireAgreement–MonticelloTownship FireAgreement–SilverCreekTownship FireAgreement2015-MonticelloTownship FIREPROTECTIONAGREEMENT ThisAGREEMENTbetweenthe CityofMonticello,Minnesota,hereafterreferredtoasthe “CITY”,and TownshipofMonticello,Minnesota,hereafterreferredtowhetherinwholeorin partasthe“TOWNSHIP”,bothagreeasfollows: ARTICLEI TheCITYagreestofurnishfireserviceandfireprotectiontoallpropertiessubjecttotheterms ofthisagreement,withintheTOWNSHIParea,saidareabeingsetforthinEXHIBITA,attached hereto. ARTICLEII TheCITYwillmakeareasonableefforttoattendallfireswithintheTOWNSHIPareaupon notificationofsuchfireorfires,andunderthedirectionoftheCITYFireChief,subjecttothe followingtermsandconditions: A.Roadandweatherconditionsmustbesuchthatthefireruncanbemadewith reasonablesafetytothefiremenandequipmentoftheCITY.Thedecisionofthe firechieforotherofficerinchargeofthefiredepartmentatthetimethatthefire runcannotbemadewithreasonablesafetytofiremenandequipmentshallbe final. B.TheCITYshallnotbeliabletotheTOWNSHIPforthelossordamageofany kindwhateverresultingfromanyfailuretofurnishoranydelayinfurnishing firemenorfireequipment,orfromanyfailuretoprevent,control,orextinguish anyfire,whethersuchlossordamageiscausedbythenegligenceoftheofficers, agents,oremployeesoftheCITY,orotherwise. ARTICLEIII TheCITYfurtheragrees: A.Tokeepandmaintainingoodorderatitsownexpensethenecessaryequipment andfireapparatusforfireserviceandfireprotectionwithinthetownareaso serviced. B.Toprovidesufficientmanpowerinitsfiredepartmenttooperatefireequipment. C.TosubmitasummarytotheTOWNSHIPonamonthlybasis. FireAgreement2015-MonticelloTownship ARTICLEIV TheTOWNSHIPagrees: A.Topayanannualfeeof$56.75foreachtaxidentificationparcelasdeterminedby theWrightCountyAssessor’sand/orWrightCountyAuditor’sofficeforsuch yearsasincludedinthisagreement.Thesefeesshallincludeallstandbycharges andfirecallcosts.Thetotalannualfeeforthefirstyearofthiscontractis estimatedtobe$92,843basedonanestimated1,636parcelsat$56.75each.The annualfeeshallbeadjustedforsubsequentyearsforadditionalparcelsadded withinthecoverageareaandatthesamebillingrateperparcel. B.Topaychargeswithin30daysofbillingbytheCITYonabi-annualbasis. C.TocomplywiththefalsealarmordinanceoftheCityofMonticello.Anyfalse alarmcalltoanindividualorbusinessthat,intheopinionoftheCITY,wasthe resultofadefectiveormalfunctioningalarmsystemwillreceiveawrittennotice outliningthispolicy,indicatingasecondfalsealarmcallwithinthecalendaryear willsubjectthepropertyownertoa$250charge(oraccordingtotheCITY’s currentfeeschedule).Thenoticewillalsoindicatethatthreeormorefalsealarms duringthecalendaryearwillresultinthepropertyownerbeingcharged$350(or accordingtotheCITY’scurrentfeeschedule). D.AnyfalsealarmchargebilleddirectlytoanindividualorbusinessbytheCITY underthisagreement,whichremainsunpaidbyDecember31st ofeachyear,shall becometheresponsibilityoftheTOWNSHIPforreimbursementtotheCITY. E.Allpaymentsmustbemadeinaccordancewiththisscheduletorenderthis agreementeffectiveforeachcalendaryearofthecontract. ARTICLEV IncaseanemergencyariseswithintheCITYwhileequipmentandpersonnelofthefire departmentareengagedinfightingafirewithintheTOWNSHIParea,callsshallbeansweredin theorderoftheirreceiptunlessthefirechieforotherofficerinchargeofthefiredepartmentat thetimeotherwisedirects.InrespondingtofirecallswithintheTOWNSHIParea,thefirechief orotherofficerinchargeshalldispatchonlysuchpersonnelandequipmentasinhisopinioncan besafelysparedfromtheCITY. ARTICLEVI IncaseswheretheCITYreceivesanotificationofanemergencyotherthanafire,andits assistanceisrequestedintheareadefinedinExhibitAofthiscontract,itshallrespondtosuch emergencyinthesamemannerasafireasoutlinedinthiscontract.Chargesforsuchservice shallbeasoutlinedinARTICLEIV. FireAgreement2015-MonticelloTownship ARTICLEVII TheTOWNSHIPagreestomakeafireprotectiontaxlevyorotherwisetoprovidefundseach yearinanamountsufficienttopaytheCITYthecompensationagreedupon. ARTICLEVIII TheCITYshallmaintaingeneralliabilityinsuranceforitsservicesandshallinclude TOWNSHIPasanadditionalinsuredforthetermofthiscontractandanyextensionsthereof. TheCITYshallmaintaininsuranceequaltoorgreaterthanthemaximumliabilityapplicableto municipalitiesassetforthinMinnesotaStatutes,Section466.04,subd.1,asamended.CITY shallalsomaintaininlandmarine,automobile,andpropertyinsurancecoverages.CITYshall provideTOWNSHIPproofofsuchinsurancecoveragesandtheadditionalinsuredendorsement namingtheTOWNSHIPannuallybytheanniversarydateofthiscontract.CITYshallalso maintainworkers’compensationcoverageasrequiredbylaw. TheCITYagreestodefendandindemnifyTownagainstanyclaimsbroughtoractionsfiled againstTownoranyofficer,employee,orvolunteerofTOWNSHIPforinjuryto,deathof,or damagetothepropertyofanythirdpersonorpersons,arisingfromCITY’sperformanceunder thiscontractforservices.Undernocircumstances,however,shallCITYberequiredtopayon behalfofitselfandTOWNSHIP,anyamountsinexcessofthelimitsonliabilityestablishedin MinnesotaStatutes,Chapter466applicabletoanyoneparty.ThelimitsofliabilityforTOWN andCITYmaynotbeaddedtogethertodeterminethemaximumamountofliabilityforCITY. TheintentofthissubdivisionistoimposeonCITYalimiteddutytodefendandindemnify TOWNSHIPforclaimsarisingoutoftheperformanceofthiscontractsubjecttothelimitsof liabilityunderMinnesotaStatutes,Chapter466.Thepurposeofcreatingthisdutytodefendand indemnifyistosimplifythedefenseofclaimsbyeliminatingconflictsbetweenthepartiesandto permitliabilityclaimsagainstbothpartiesfromasingleoccurrencetobedefendedbyasingle attorney. ARTICLEIX ThisAGREEMENTshallbeinforceforatermofthree(3)yearsbeginningonJanuary1,2015, andendingonthe31stdayofDecember,2017.Thiscontractmaybeterminateduponasix- monthnoticebyeitherparty. FireAgreement2015-MonticelloTownship CITYOFMONTICELLO TOWNSHIPOFMONTICELLO By:_______________________________By:__________________________________ Mayor Chairman Attest:____________________________Attest:_______________________________ CityAdministrator Clerk DATE:______________________DATE:_______________________ FireAgreement2015-MonticelloTownship EXHIBITA–MONTICELLOTOWNSHIP ThisEXHIBITisapartoftheattachedFIREPROTECTIONAGREEMENT,anditspurposeis todesignatetheareacoveredunderthisAGREEMENTandreferredtohereinasthe TOWNSHIParea.Therefore,theTOWNSHIParea,inwhichprotectionforfiresisagreedto, involvesthefollowingsections,includingplattedareas,oftheTOWNSHIPherein. Township121N,Range26W AllofSections1,2,11,12,13 Section14,exceptSouthwestQuarter Township122N,Range26W AllofSections9,14,15,16,22,23,24,25,26,27,34,35,36 NorthhalfofSection20 Section21,exceptSouthwestQuarter SoutheastQuarterofSoutheastQuarterofSection33 TotalNumberofParcelsasof2014:1636 FireAgreement2015-SilverCreekTownship FIREPROTECTIONAGREEMENT ThisAGREEMENTbetweenthe CityofMonticello,Minnesota,hereafterreferredtoasthe “CITY”,and TownshipofSilverCreek,Minnesota,hereafterreferredtowhetherinwholeorin partasthe“TOWNSHIP”,bothagreeasfollows: ARTICLEI TheCITYagreestofurnishfireserviceandfireprotectiontoallpropertiessubjecttotheterms ofthisagreement,withintheTOWNSHIParea,saidareabeingsetforthinEXHIBITA,attached hereto. ARTICLEII TheCITYwillmakeareasonableefforttoattendallfireswithintheTOWNSHIPareaupon notificationofsuchfireorfires,andunderthedirectionoftheCITYFireChief,subjecttothe followingtermsandconditions: A.Roadandweatherconditionsmustbesuchthatthefireruncanbemadewith reasonablesafetytothefiremenandequipmentoftheCITY.Thedecisionofthe firechieforotherofficerinchargeofthefiredepartmentatthetimethatthefire runcannotbemadewithreasonablesafetytofiremenandequipmentshallbe final. B.TheCITYshallnotbeliabletotheTOWNSHIPforthelossordamageofany kindwhateverresultingfromanyfailuretofurnishoranydelayinfurnishing firemenorfireequipment,orfromanyfailuretoprevent,control,orextinguish anyfire,whethersuchlossordamageiscausedbythenegligenceoftheofficers, agents,oremployeesoftheCITY,orotherwise. ARTICLEIII TheCITYfurtheragrees: A.Tokeepandmaintainingoodorderatitsownexpensethenecessaryequipment andfireapparatusforfireserviceandfireprotectionwithinthetownareaso serviced. B.Toprovidesufficientmanpowerinitsfiredepartmenttooperatefireequipment. C.TosubmitasummarytotheTOWNSHIPonamonthlybasis. FireAgreement2015-SilverCreekTownship ARTICLEIV TheTOWNSHIPagrees: A.Topayanannualfeeof$56.75foreachtaxidentificationparcelasdeterminedby theWrightCountyAssessor’sand/orWrightCountyAuditor’sofficeforsuch yearsasincludedinthisagreement.Thesefeesshallincludeallstandbycharges andfirecallcosts.Thetotalannualfeeforthefirstyearofthiscontractis estimatedtobe$33,596basedonanestimated592parcelsat$56.75each.The annualfeeshallbeadjustedforsubsequentyearsforadditionalparcelsadded withinthecoverageareaandatthesamebillingrateperparcel. B.Topaychargeswithin30daysofbillingbytheCITYonabi-annualbasis. C.TocomplywiththefalsealarmordinanceoftheCityofMonticello.Anyfalse alarmcalltoanindividualorbusinessthat,intheopinionoftheCITY,wasthe resultofadefectiveormalfunctioningalarmsystemwillreceiveawrittennotice outliningthispolicy,indicatingasecondfalsealarmcallwithinthecalendaryear willsubjectthepropertyownertoa$250charge(oraccordingtotheCITY’s currentfeeschedule).Thenoticewillalsoindicatethatthreeormorefalsealarms duringthecalendaryearwillresultinthepropertyownerbeingcharged$350(or accordingtotheCITY’scurrentfeeschedule). D.AnyfalsealarmchargebilleddirectlytoanindividualorbusinessbytheCITY underthisagreement,whichremainsunpaidbyDecember31st ofeachyear,shall becometheresponsibilityoftheTOWNSHIPforreimbursementtotheCITY. E.Allpaymentsmustbemadeinaccordancewiththisscheduletorenderthis agreementeffectiveforeachcalendaryearofthecontract. ARTICLEV IncaseanemergencyariseswithintheCITYwhileequipmentandpersonnelofthefire departmentareengagedinfightingafirewithintheTOWNSHIParea,callsshallbeansweredin theorderoftheirreceiptunlessthefirechieforotherofficerinchargeofthefiredepartmentat thetimeotherwisedirects.InrespondingtofirecallswithintheTOWNSHIParea,thefirechief orotherofficerinchargeshalldispatchonlysuchpersonnelandequipmentasinhisopinioncan besafelysparedfromtheCITY. ARTICLEVI IncaseswheretheCITYreceivesanotificationofanemergencyotherthanafire,andits assistanceisrequestedintheareadefinedinExhibitAofthiscontract,itshallrespondtosuch emergencyinthesamemannerasafireasoutlinedinthiscontract.Chargesforsuchservice shallbeasoutlinedinARTICLEIV. FireAgreement2015-SilverCreekTownship ARTICLEVII TheTOWNSHIPagreestomakeafireprotectiontaxlevyorotherwisetoprovidefundseach yearinanamountsufficienttopaytheCITYthecompensationagreedupon. ARTICLEVIII TheCITYshallmaintaingeneralliabilityinsuranceforitsservicesandshallinclude TOWNSHIPasanadditionalinsuredforthetermofthiscontractandanyextensionsthereof. TheCITYshallmaintaininsuranceequaltoorgreaterthanthemaximumliabilityapplicableto municipalitiesassetforthinMinnesotaStatutes,Section466.04,subd.1,asamended.CITY shallalsomaintaininlandmarine,automobile,andpropertyinsurancecoverages.CITYshall provideTOWNSHIPproofofsuchinsurancecoveragesandtheadditionalinsuredendorsement namingtheTOWNSHIPannuallybytheanniversarydateofthiscontract.CITYshallalso maintainworkers’compensationcoverageasrequiredbylaw. TheCITYagreestodefendandindemnifyTownagainstanyclaimsbroughtoractionsfiled againstTownoranyofficer,employee,orvolunteerofTOWNSHIPforinjuryto,deathof,or damagetothepropertyofanythirdpersonorpersons,arisingfromCITY’sperformanceunder thiscontractforservices.Undernocircumstances,however,shallCITYberequiredtopayon behalfofitselfandTOWNSHIP,anyamountsinexcessofthelimitsonliabilityestablishedin MinnesotaStatutes,Chapter466applicabletoanyoneparty.ThelimitsofliabilityforTOWN andCITYmaynotbeaddedtogethertodeterminethemaximumamountofliabilityforCITY. TheintentofthissubdivisionistoimposeonCITYalimiteddutytodefendandindemnify TOWNSHIPforclaimsarisingoutoftheperformanceofthiscontractsubjecttothelimitsof liabilityunderMinnesotaStatutes,Chapter466.Thepurposeofcreatingthisdutytodefendand indemnifyistosimplifythedefenseofclaimsbyeliminatingconflictsbetweenthepartiesandto permitliabilityclaimsagainstbothpartiesfromasingleoccurrencetobedefendedbyasingle attorney. ARTICLEIX ThisAGREEMENTshallbeinforceforatermofthree(3)yearsbeginningonJanuary1,2015, andendingonthe31stdayofDecember,2017.Thiscontractmaybeterminateduponasix- monthnoticebyeitherparty. FireAgreement2015-SilverCreekTownship CITYOFMONTICELLO TOWNSHIPOFSILVERCREEK By:_______________________________By:__________________________________ Mayor Chairman Attest:____________________________Attest:_______________________________ CityAdministrator Clerk DATE:______________________DATE:_______________________ FireAgreement2015-SilverCreekTownship EXHIBITA–SILVERCREEKTOWNSHIP ThisEXHIBITisapartoftheattachedFIREPROTECTIONAGREEMENT,anditspurposeis todesignatetheareacoveredunderthisAGREEMENTandreferredtohereinasthe TOWNSHIParea.Therefore,theTOWNSHIParea,inwhichprotectionforfiresisagreedto, involvesthefollowingsections,includingplattedareas,oftheTOWNSHIPherein. Township121N,Range26W AllofSections1,2,11,12,13 Section14,exceptSouthwestQuarter Township122N,Range26W AllofSections9,14,15,16,22,23,24,25,26,27,34,35,36 NorthhalfofSection20 Section21,exceptSouthwestQuarter SoutheastQuarterofSoutheastQuarterofSection33 TotalNumberofParcelsasof2014:592 City Council Agenda: 02/23/15 1 7C. Consideration of adopting Resolution #2015-010 authorizing submission of a FY2016 Outdoor Recreation Grant application for a Phase XI land acquisition at the Bertram Chain of Lakes Regional Park (AS) A. REFERENCE AND BACKGROUND: As part of continued efforts to accomplish the complete acquisition of property at the Bertram Chain of Lakes Regional Park, the City Council is asked to approve submission of an application to the DNR’s FY2016 Outdoor Recreation grant program on behalf of the City and project partner Wright County. The Outdoor Recreation Grant is a Department of Natural Resources program designed to assist local governments in acquiring recreational parkland and in developing or redeveloping parkland. The proposed grant application would facilitate the acquisition of approximately 20 acres of Parcel 2, which is 39.89 total acres. In a companion agenda item, the City Council is asked to authorize submittal of a lot line adjustment application to the Wright County Board of Adjustment, which would split this parcel into two approximately 20 acre parcels for this proposed acquisition. The rationale for the split is based on the available funding in the grant program. For the 2016 grant cycle, the program has just $379,362 total available. The maximum allowable award for any single application is $100,000 and all grant applications must include at least a 50% local match. In splitting the parcel in two, the City and County have the opportunity to apply for a subsequent grant for the other 20 acre parcel in a future grant year. The following table represents the funding request and match requirement for the proposed grant application. The application represents a 40% match each by both the City and County, with a proposed grant application representing 20% funding from the State of Minnesota. Again, this is due to the current $100,000 cap on grant awards through this program. Grant Application Total Cost of Acquisition Grant Request Local Match City and County Individual Share of Match 20 AC of Parcel 2 $496,640 $24,832/AC $100,000 (20%) $396,640 (80%) $198,320 (40%) If awarded grant funds, the City cost associated with the acquisition of the proposed 20- acre portion of Parcel 2 will include the estimated $198,320 of required City match for parcel acquisition, plus appraisal, title and closing costs. Council should note the required local match amount may be subject to change based on the final grant award and appraisal amount. Although the local match exceeds the required minimum match of 50%, further splitting the parcel to reduce local match would not be recommended, as multiple Board of City Council Agenda: 02/23/15 2 Adjustment actions would be required. In addition, the City and County have secured approximately $8,391,900 in state grant funds for the Bertram Lakes project, compared to the approximately $3,586,800 in local contribution from each partner. In terms of the City’s past history with this grant program, the City/County were previously awarded $369,713 in the 2013 grant cycle for the purchase of 40.17 acres of land on Parcels 1 and 8. In the FY2015 Outdoor Recreation grant cycle, the City and County were awarded the maximum amount of $100,000 to purchase the remaining acreage on Parcel 1. The City and County intend to close on the balance of Parcel 1 in fall of 2015 (less the required access strip noted in the Board of Adjustment application item). The 20 acres proposed for acquisition under the FY2016 grant cycle application represents a critical land area for the recreational area of the park, the Bertram Chain of Lakes Regional Park Athletic Complex. This active play area is intended to fulfill the City’s active and athletic field needs for the next 20 years, and is identified in the 2011 Park and Pathway Plan and 2008 Comprehensive Plan. The funding for 2015 Outdoor Recreation grants comes from the Land and Water Conservation Fund, a federal funding source. Applications to the program are due March 31st, 2015. Grant awards are expected to be made in summer 2015, with an expiration of award occurring December 31, 2017. The Outdoor Recreation grant application itself requires that the City provide detailed information on the project scope, implementation schedule, environmental considerations, plan design, and preliminary estimates for overall project cost and funding. The application materials are included for reference. The Bertram Chain of Lakes Advisory Council will receive information related to the Outdoor Recreation grant submittals during its regular meeting on March 6th. The Board of Adjustment (BOA) will decide on the proposed lot line adjustment to create the two 20-acre parcels on March 6th, 2015, as well. Staff is bringing this item to the City Council in order to obtain consent to begin working on the grant application, subject to comments of the Advisory Council and lot line adjustment approval by the BOA. Grant acceptance and local match authorization would be a future consideration of the Council. A1. Budget Impact: If grant funds are secured for this acquisition, the City’s local match for the acquisition is estimated at $198,320 (plus closing and appraisal costs). The funding source for this acquisition may come from a mix of sources including the Park Dedication Fund and Capital Projects Fund. A2. Staff Workload Impact: Staff impacts directly related to Council action on this item includes grant writing and preparation estimated at 8-10 hours. City Council Agenda: 02/23/15 3 B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution #2015-010 supporting application to the FY2016 Outdoor Recreation Grant Program by the City of Monticello on behalf of the City of Monticello and Wright County, subject to comments made by the Bertram Chain of Lakes Advisory Council and approval of the lot line adjustment as noted. 2. Motion to deny adoption of Resolution #2015-010 supporting application to the FY2016 Outdoor Recreation Grant Program by the City of Monticello on behalf of the City of Monticello and Wright County. C. STAFF RECOMMENDATION: City staff recommends Alternative #1. The Outdoor Recreation grant program is currently the only State funding program available for acquisition of Parcel 2 of Bertram Park. Submission of applications for acquisition for the land areas described is consistent with the stated goals outlined in the 2008 Comprehensive Plan, the adopted 2011 Park and Pathway Plan and the adopted Capital Improvement Plan. If awarded grant funding through the program, Council will be asked in a subsequent decision to match funding associated with this grant program. D. SUPPORTING DATA: A. Resolution #2015-010 B. Bertram Chain of Lakes Project Acquisition Area & Phasing Map C. Outdoor Recreation Grant Manual D. Outdoor Recreation Grant Application Form E. Master Plan, Bertram Chain of Lakes Regional Park F. Master Plan, Bertram Chain of Lakes Regional Park Athletic Complex CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-010 SUPPORTING A FY2016 MINNESOTA DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT APPLICATION FOR A PROPOSED PROPERTY ACQUISITION AT THE BERTRAM CHAIN OF LAKES REGIONAL PARK BE IT RESOLVED that the City of Monticello act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on March 31st, 2015 and that the Community Development Department is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Monticello. BE IT FURTHER RESOLVED that the City of Monticello has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Monticello has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Monticello has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, The City of Monticello may enter into an agreement with the State of Minnesota for the above- referenced project, and that the City of Monticello certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. ADOPTED BY the Monticello City Council this 23rd day of February, 2015. CITY OF MONTICELLO _____________________________ Brian Stumpf, Mayor ATTEST: __________________________ Jeff O’Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-010 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting of February 23rd, 2015, and recorded in minutes of said meeting. ____________________________________ Catherine M. Shuman, Deputy Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) Current Park Boundary Pending Currently Unacquired OR December 2014 1 Outdoor Recreation Grant Program FY2016 Program Manual MN Department of Natural Resources OR December 2014 2 I. PROGRAM INFORMATION Funding Grant Awards and Match Requirements Eligible Applicants Eligible Projects Eligible Recreation Facilities Eligible Recreation Support Facilities Ineligible Facilities and Costs II. THE APPLICATION PROCESS Application Information Appraisal Requirements Competitive Review and Selection Process Award of Funds Grants and Public Information III. PROGRAM REQUIREMENTS Land Retention Requirements Review for Potential Impact on Historical/Archeological Resources Water Permits Campground Plan Approval Natural Resource Restoration Reporting Requirements Monitoring Requirement Closeout Procedures Acknowledgment Sign Availability to Users IV. CONTACT INFORMATION OR December 2014 3 I. Program Information The Outdoor Recreation Grant Program assists local governments in acquiring parkland and developing or redeveloping outdoor recreation facilities. Applications must be submitted by March 31, 2015 to be eligible for funding assistance for the current year. Applicants are eligible to receive more than one grant. FUNDING The program finances projects using federal funds through the Land and Water Conservation Fund (LAWCON). Historically, some state dollars authorized by the Minnesota State Legislature have been available. Funding available for 2015 is $379,362. GRANT AWARDS AND MATCH REQUIREMENTS Grants are reimbursed up to 50 percent of the total eligible costs. The remaining 50 percent "local share" can consist of cash or the value of materials, labor and equipment usage provided by the local sponsor or by local donations or any combination thereof. Volunteer unskilled labor is valued, for this grant program, at $7.00 per hour. The minimum grant award is $5,000 and the maximum grant award is $100,000. Costs must be incurred and paid for before reimbursement can be made. Grant agreements generally expire within 24 months and projects must be completed by then. ELIGIBLE APPLICANTS: Cities, counties, townships and recognized tribal governments. Note: The applicant must be the current or intended owner and manager of the property to be acquired or developed. Multi-organization collaboration is not required for this program. ELIGIBLE PROJECTS: * Acquisition of land for future development of outdoor recreation facilities. Recreation facilities must be developed within three years from the date of acquisition. * Development, redevelopment or rehabilitation of outdoor recreation facilities on land owned by the applicant. * A combination of land acquisition and development, redevelopment or rehabilitation of outdoor recreation facilities. OR December 2014 4 ELIGIBLE RECREATION FACILITIES: One or more of the following facilities must be included in a proposed project. - Boat/Canoe Access Sites - Campgrounds - Fishing Piers/Shore Fishing Areas - Skating Rinks/Parks - Nature Study/Observation Areas - Picnic Shelters - Playgrounds - Sports Fields and Courts - Swimming Beaches and Outdoor Pools - Splash Parks - Trails (non-motorized internal park trails) ELIGIBLE RECREATION SUPPORT FACILITIES: The following facilities are also eligible for funding as part of a grant application that contains at least one facility from the eligible recreation facilities list above. - Change Houses, Restrooms, Shower Buildings and Warming Houses - Fencing, Lighting and Signs - Landscaping and Natural Area Restoration - Park Roads and Parking Areas (may not exceed 40% of the total project cost) - Fixed park furnishings such as Seats, Drinking Fountains, Grills, Picnic Tables, Trash Receptacles and Fire Pits - Walkways INELIGIBLE FACILITIES AND COSTS: Ineligible facilities or costs are those items that cannot be funded with an Outdoor Recreation Grant or included as part of the local match requirement. The following list includes common types of ineligible facilities. A determination of eligibility will be made by the Department of Natural Resources with final approval by the Legislative Commission on Minnesota Resources. - Administrative Expenses/Contingency Allowance - Design and Engineering in excess of 10% of the Total Project Cost. - Concession-only Buildings - Decorative Fountains, Statues and Plaques - Dredging, Water Impoundments and Dams - Facilities not available for general public use - Golf Courses - Indoor Recreational Facilities (ie: ice arenas, enclosed swimming pools, etc.) - Acquisition of land already in public ownership - Legal Fees - Motorized Trails - Non Permanent Skate Park Ramps and Equipment - Press Boxes - Sewer to Campsites - Shooting Ranges OR December 2014 5 II. The Application Process The application is available to download from the Outdoor Recreation Grant Program web page. We urge applicants to begin the application process early in order to allow time to complete application requirements such as obtaining community involvement and completion of appraisals. Completed applications are to be submitted electronically in a “.pdf” format by March 31, 2015 using the instructions in the application form. This program is very competitive. Staff members are available to discuss your project or review application materials. You are encouraged to submit any draft application or materials by March 3rd if you would like staff to provide comments. APPRAISAL REQUIREMENTS Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Appraisal Standards for Federal Land Acquisition (UASFLA) and the DNR Supplemental Appraisal and Appraisal Review Guidelines. The application must include an appraisal report and a completed DNR Appraisal Certification Form completed and signed by the appraiser. The appraisal must include the DNR as an intended user and the landowner or designated representative must be given an opportunity to accompany the appraiser during the inspection of the property. Appraisals must have an effective date within 13 months of the application deadline. Appraisals will be reviewed by the state to ensure that they meet applicable standards. If the appraisal is not accepted, the applicant will be contacted for additional clarification or modification. If you or the appraiser has any questions, please contact the program staff assigned to your area prior to completing the appraisal assignment. COMPETITIVE REVIEW AND SELECTION PROCESS The program is competitive and requires a review and selection process to make funding determinations and awards. The review and selection process will take place after March 31, and funding announcements will be made in summer. Incomplete applications or applications received after the deadline will not be eligible for funding consideration. Program staff will review applications and, if necessary, a site visit will be conducted. Minnesota’s 2014-2018 State Comprehensive Outdoor Recreation Plan The 2014-2018 State Comprehensive Outdoor Recreation Plan (SCORP) is Minnesota’s outdoor recreation policy plan. This plan was developed with the input of Minnesota outdoor and natural resource leaders. It establishes outdoor recreation priorities for Minnesota to assist outdoor recreation and natural resource managers, the state legislature, and the executive branch in decision-making about the state’s outdoor recreation system and sets out criteria for awarding grants consistent with these identified priorities. Applications are assessed to ensure that the proposed project is consistent with priorities established in the SCORP document. OR December 2014 6 Selection Priorities: SCORP Plan (60%) - Selection criteria are based on strategic directions identified under the following three focus areas in the SCORP Plan.  Connect People and the Outdoors: Better develop Minnesota’s stewards of tomorrow through efforts to increase life-long participation in parks and trails. Provide a welcoming environment, create or improve access and provide a quality experience.  Acquire Land, Create Opportunities: Create new and expanded park opportunities to satisfy current customers as well as to reach out to new ones. Focus on Strategic acquisition, development to meet the needs of people of all abilities and provides an environment that is open and flexible to accommodate new and emerging trends and group based recreational opportunities and establishing a sustainable and resilient infrastructure.  Take Care of What We Have: Provide safe, high-quality park experiences by regular re- investment in park infrastructure, and natural resource management. Protect the public’s investment in the built infrastructure and natural resources and maintain the quality of natural resources. Additional non SCORP review components (40%):  Project Specific Criteria including: Cost vs. benefit, application and project quality and local match.  Park and Facility Design: Use & design are compatible with site; makes good use of available space; avoids conflicts among facilities; avoids conflicts with adjacent uses;  Health and Safety: consider health and safety risks;  Appropriate Design Standards: all facilities must be accessible and designed consistent with standards;  Environmental Intrusions: all non-recreational intrusions are documented and the impact has been considered in the park design. All power lines serving the park facilities must be placed underground. AWARD OF FUNDS All applicants will receive official written notification regarding their request for funding. If your proposed project has received preliminary approval for funding, you will be contacted regarding additional information requirements needed before an agreement can be processed. These requirements may include Minnesota Historical Society review, permits and other details. Projects cannot begin until all final documentation has been submitted and a grant agreement has been completed. This process can take three months to complete. Any project costs incurred prior to the start date of the grant agreement will not be eligible for reimbursement. Payment of grant funds to the local sponsor is on a reimbursement basis. The grant recipient must initially expend monies that are then reimbursed under the terms of the grant agreement. A portion of the grant funds will be retained until a final inspection has been completed. OR December 2014 7 GRANTS AND PUBLIC INFORMATION Under MN Statute 13.599, responses to a request for proposal are nonpublic until the application deadline is reached. At that time, the name and address of the grantee, and the amount requested becomes public. After the application evaluation process is completed, data (except trade secret data) becomes public. Data created during the evaluation process is nonpublic until the negotiation of the grant agreement with the selected grantee(s) is completed. MN Statute 13.44 categorizes estimated or appraised value of real property prior to purchase and sale as confidential data on individuals or protected nonpublic data. See also Minnesota Government Data Privacy Act for more information. This information, along with corresponding budget information, will be redacted from the applications before making them public. III. Program Requirements LAND RETENTION REQUIREMENTS 1) CONVERSION OF USE: All land improved or acquired with assistance from this grant program must be retained and operated solely for outdoor recreation. The Grantee shall not at any time convert this property to other uses without the prior written approval of the State. The State will consider a conversion request only after the following pre-requisites have been met: 1. All practical alternatives to the conversion have been evaluated and rejected on a sound basis. 2. The Grantee has agreed to replace the converted lands with other lands of at least equal fair market value and reasonably equivalent recreational usefulness as determined by the State. The State shall have the authority to approve or disapprove conversion requests. 2) DEED RESTRICTION REQUIREMENT: The Grantee will be required to record a condition with the deed of the real property funded by the grant agreement that notifies the public of the grant and the grant program requirements. The Site Boundary Map submitted with your application will delineate and establish the property boundaries subject to the grant agreement. Therefore, it is very important that any existing public facilities and any known future public facilities (e.g., wells, lift stations, roadway improvements, etc.) are clearly identified and excluded from the boundaries of the project. The site boundaries should include only the property that the project sponsor plans on managing for outdoor recreation uses in perpetuity. OR December 2014 8 REVIEW FOR POTENTIAL IMPACTS ON HISTORICAL/ARCHEOLGICAL RESOURCES The Minnesota Historical Society will be contacted to review your project to determine if the site is a potential location for historical or archeological findings. If the Historical Society determines that a survey is required, the survey would need to be completed prior to any site disturbance for development projects and prior to the final reimbursement of the grant funds for acquisition projects. WATER PERMITS Development or alteration of shoreline adjacent to rivers, streams, lakes, and other public water bodies may require a written permit issued by the Minnesota Department of Natural Resources (DNR). In addition, projects involving work within waters and wetlands may require a permit from the U.S. Army Corps of Engineers (COE). Grantees will be required to determine whether a waters permit is required by contacting both the DNR and the COE directly. Contact Information: U.S Army Corps of Engineers Regulatory Functions Department of Natural Resources: Public Waters Work Permits RECREATIONAL CAMPING AREAS Campgrounds must comply with state laws and rules set by the Minnesota Department of Health. A summary of these requirements is available at Summary of General Requirements for Recreational Camping Areas. You must submit plans and receive approval for the development of a recreational camping area to the MN Department of Health or your local health authority before construction begins. Upon completion of the campground, a license application, license fee and inspection by the area health inspector is required. A copy of the license must be submitted with your final payment request. REPORTING REQUIREMENTS It is the policy of the State of Minnesota to monitor progress on state grants by requiring grantees to submit written progress reports at least annually until all grant funds have been expended and all of the terms in the grant agreement have been met. A progress report form will be provided by program staff. Grant payments shall not be made on grants with past due progress reports unless program staff have given the grantee a written extension. MONITORING REQUIREMENTS It is the policy of the State of Minnesota to conduct at least one monitoring visit per grant period on all state grants of over $50,000 and to conduct at least annual monitoring visits on grants of over $250,000. CLOSEOUT PROCEDURES Upon completion of your project, a final billing must be submitted to our office no later than 30 days after the expiration date on your agreement. Program staff will complete a final inspection of the project. The inspection will focus on ensuring that the project was completed in accordance with the grant agreement, that facilities developed are accessible and a funding acknowledgment sign is installed. If any problems are revealed during the inspection, they will need to be corrected before you receive final reimbursement for your grant and the official closeout notification for your project. OR December 2014 9 All expenditures are subject to verification by an independent state audit and, therefore, you must retain all project records for a period of at least six years after you receive the official closeout notification letter. Periodic post-completion inspections will be conducted to ensure that the site is being properly operated and maintained and that no conversion of use has occurred. ACKNOWLEDGMENT SIGN All projects acquired or developed with assistance from this program must display a state approved funding acknowledgment sign at the main entrance to the park. The grant program staff will provide the specific sign information. AVAILABILITY TO USERS Public property, facilities & programs that receive state assistance and future development of a site that has received state assistance shall be open to entry by all persons regardless of race, color, national origin, religion or sex. No person shall, on the basis of disability shall be excluded from participation in any program or activity receiving state assistance. Finally, discrimination on the basis of residence, including preferential reservation, membership or annual permit systems is prohibited except to the extent that reasonable differences in admission and other fees may be maintained on the basis of residence. Fees charged to non-residents cannot exceed twice that charged to residents and must be comparable to fees charged at other state or local facilities. IV. Contact Information Minnesota Department of Natural Resources Division of Parks and Trails 500 Lafayette Road, Box 52 Saint Paul, MN 55155 Audrey Mularie, Southern Minnesota, North Metro audrey.mularie@state.mn.us or (651) 259-5549 Joe Hiller Northern Minnesota, South Metro joe.hiller@state.mn.us or (651) 259-5538 November 2014 FY 2016 Grant Application Outdoor Recreation Grant Program Submission Deadline: March 31, 2015 Before completing this application please read the FY 2016 Outdoor Recreation Program Manual for further program information. Only one park may be included in an application. Applicants are eligible to receive more than one grant. This program is very competitive. Staff members are available to discuss your project or review application materials. You are encouraged to submit any draft application or materials by March 1st if you would like staff to provide comments. Only complete applications submitted by the deadline will be considered. Applications are to be submitted electronically in a “.pdf” format by the due date above. Paper submission of applications will no longer be accepted unless arranged in advance of the due date with program staff. To submit the application, email a pdf version of the application and attachments to Parkgrants.DNR@state.mn.us. Please format the entire application, including all attachments, as one pdf document with all pages 8 ½” by 11” in dimension. Use the form provided for each item or reproduce it in the same format. Use Item 1 – Application Summary as your cover sheet. After submission, make sure you have received a confirmation email that your application has arrived in a useable form by the due date. Applications submitted in an unusable format will not be considered for funding. Timeline: FY 2016 Grant Round  Application materials become available .................December 2014  Submission deadline ...............................................March 31, 2015  Awards are announced ............................................June 2015  Agreements are signed – project may begin ...........July-October 2015  Grants expire – projects must be completed ...........December 31, 2017 For assistance, please contact  Joe Hiller, 651-259-5538, joe.hiller@state.mn.us  Audrey Mularie, 651-259-5549, Audrey.mularie@state.mn.us  DNR Information Center, 1-888-646-6367 November 2014 TABLE OF CONTENTS Item 1: ...... Application Summary Item 2: ...... Project Narrative Item 3: ...... Cost Breakdown Item 4: ...... Location Map Item 5: ...... Recreational Site Plan Item 6: ...... Project Site Evaluation Item 7: ...... Community Involvement Item 8 ....... Availability for Public Use Item 9: ...... Statement of Accessibility Item 10: .... Projected Operation and Maintenance Costs Item 11: .... Applicant Resolution Item 12: .... Plans Item 13: .... Acquisition Projects Appraisal(s) Attachment A .... Sample Appraiser Engagement Letter November 2014 ITEM 1 - APPLICATION SUMMARY – FY 2014 APPLICATION Contact Information: Grant Applicant Org: Contact Person: Contact Title: Mailing Address: Zip code: Phone: E-mail address: Park Information: Project Name: Project County: Existing Park Acreage: Proposed Activities with this Application: Acres to be purchased: ______ (acres) List of facilities to be developed or redeveloped : Financial Information: Applicant must provide a non-state match of at least 50% of the total cost. This match may consist of cash or the value of materials, labor and equipment usage by the local sponsor or donations or any combination of these. Applicants that provide at least 20% of the match from their own resources will receive additional consideration in the review criteria. The total cost shown in the table below must equal the total costs shown in Item 4 – Cost Breakdown. Grant Request Match Total Cost $ $ $ Match Description: Provide source and type of match. Committed or pending. November 2014 ITEM 2 - PROJECT NARRATIVE Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired with this application. Discuss any of the following topics from the Statewide Comprehensive Outdoor Recreation Plan (SCORP) that apply to your project. Does the project connect people to the outdoors?  Does the proposed project contribute towards creating a welcoming environment? Are there accessible features included as part of this project or currently in the park, such as seating, restrooms and drinking water?  Does the proposed project create or improve access to outdoor recreation lands and facilities by providing alternative transportation and improving access for people of all abilities? Such as the forms of transportation available to access the park facility (e.g. trails, roads, public transportation, any transportation provided to the park for special events or programs, etc.  Does the proposed project result in quality experiences and facilities? Such as interpretive signs to enhance visitors, redevelop overused facilities, etc. Does the project acquire land and/or create opportunities?  Does the proposed project acquire critical lands in jeopardy of being lost to development, or land use changes; or is this an exceptional one time opportunity to acquire high quality natural resources?  Does the proposed project acquire land that protects shoreland, rivers, lakes, wetlands and critical watersheds?  Does the project meet the differing outdoor recreation needs of people of all abilities? Such as universal design, family friendly facilities, more separation of uses, privacy between camp sites, etc.  Does the project create an environment that is open and flexible to accommodate new and emerging nature based trends or develop group based recreational opportunities? Such as group campsites, picnic areas or gathering spaces, large open play areas or emerging nature based activities, etc.  Does the project establish a sustainable and resilient infrastructure to provide high quality recreational opportunities? Such as a) sustainable and resilient infrastructure, b) energy efficient, easy to maintain and recycled/recyclable materials and/or c) conservation of water use and the design of facilities to effectively manage storm water on site. Does the project take care of what we have?  Does the project result in redevelopment, renovation or rehabilitation of current infrastructure?  Does the project result in maintaining the quality of natural resources through preservation, restoration or reconstruction? November 2014 ITEM 3 - COST BREAKDOWN Development (see Program Manual for eligibility) Facility (e.g. picnic area, campground) Description (linear feet, dimensions, material used, number of components, etc.) Estimated Cost Expected Completion Date Total Land Acquisition Parcel Identification Number or location Acres Appraised Value Expected Acquisition Date Total November 2014 ITEM 4 - LOCATION MAP Provide a map that shows the location of the park within your community. The map should identify the main roads in the community to access the park. ITEM 5 - RECREATIONAL SITE PLAN This site plan must clearly identify the proposed acquisition and/or development. The plan should include enough detail to determine design details such as facility orientation and layout, access routes, and accessibility. All plans must include the following:  Title "Recreation Site Plan" and the project name  Entrance to site and location of existing or proposed public parking facilities. (Parking facilities must be developed to serve newly acquired areas within 12 months).  Location of all recreation and support facilities  Access routes connecting each facility  Entire park property and all adjacent land uses  All lakes, rivers, streams and wetlands  Acreage of the park and/or each parcel to be acquired  Legend including a north direction arrow, graphic bar scale, county and date  The site plan must be signed and dated by the applicant.  Graphic Bar Scale example: A Text Scale such as 1” = 500’ is not acceptable. Color Coding  Red Park boundary, including all contiguous lands currently owned by the applicant and managed for public recreation and any additional land to be acquired with this grant.  Green Existing facilities that will remain.  Yellow Acquisition and/or development accomplished with this grant  Blue Future acquisition and/or development. 500 Feet 250 0 November 2014 ITEM 6 - PROJECT SITE EVALUATION All applicants must prepare and submit a Project Site Evaluation using the format shown below. The project site evaluation will provide information necessary to determine the impacts of the project, if any, on the environmental and cultural resources of the area. The following sources of information may be helpful in completing the evaluation: Endangered Species: Information on animals and plants that are endangered, threatened or merit special consideration or management is available from the Minnesota Natural Heritage Program/Nongame Wildlife Program, Section of Wildlife, Department of Natural Resources (DNR). A booklet entitled Minnesota’s List of Endangered and Threatened Animal Species, that includes a list of all species of Minnesota's animals and plants listed under the provisions of the Federal Endangered Species Act of 1973, Public Law 93-205, and/or Minnesota Statute 84.0895, is available from the DNR by calling (651) 296-6157 or (888) 646-6367 or at the DNR website Minnesota's Endangered, Threatened, and Special Concern Species Additional information may be obtained by calling the Division of Ecological Resources information number at (651) 259-5100. The DNR is also developing biological surveys on a county-by-county basis on sensitive natural habitats and rare plant and animal species. Several publications are available which provide detailed information on these subjects. Additional information may be obtained from your DNR Regional Office. Wetlands: Minnesota has adopted a "no-net-loss" wetlands policy. Each state agency must ensure that its activities, including state sponsored, financed or assisted projects, do not contribute to the loss or diminishment of the many important values of wetlands. Unavoidable impacts must be minimized and compensatory mitigation must be provided for all values that have been lost or diminished. It is very important, therefore, that the project site evaluation identify all possible wetlands impacts of the proposed project. This will help in determining whether any changes in project scope or design may be required or whether mitigation measures must be undertaken. The basic reference for wetland determination will be the National Wetlands Inventory produced by the U. S. Fish and Wildlife Service and available at the DNR. Questions regarding implementation of the "no-net-loss" policy and identification of wetlands may be directed to the Ecological Resources Division, DNR at (651) 259-5100. PROJECT SITE EVALUATION - FORMAT Please prepare a project site evaluation using the following format and subject categories. Address all of the points covered under each category and be specific. It is important that the project site evaluation be a complete and accurate assessment of the natural and/or scenic characteristics of the area and the likely impacts of the project, either positive or negative, on those characteristics. November 2014 Project Site Evaluation: I. Description of the Environment and the Environmental Impact of the Proposed Project A. Present Land Use: Describe the present land use of the proposed project site. Is the property to be acquired a high priority inholding or addition crucial to the use of, ecological integrity of, or access to an existing natural or scenic area? Address any other impacts the proposed project may have on the present land use of the project site or adjacent lands. B. Environmental Intrusions: Describe all man-made developments on, above, below or adjacent to the proposed project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, and related structures or facilities. Explain how these intrusions, if any, might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application. C. Fish and Wildlife: Indicate whether the proposed project site is on or adjacent to, a national, state or local wildlife management area, park or natural area. Describe the known fish and wildlife species common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the likely impacts of the proposed project on habitat, population levels, and any other factors related to the fish and wildlife resources. D. Vegetation: Describe the major plant species and communities common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the distribution of major plant communities or types on the site. Indicate the extent of cutting, clearing, removal or other disturbance that will result from the proposed project, as well as any restoration and/or protection activities planned as part of the project. E. Water Resources: Describe any existing wetland areas on or adjacent to the proposed project site. Indicate any likely physical disturbances of these wetlands, including (but not limited to) draining and filling that would result from the proposed project. Describe any other potential impacts to wetlands, such as water level fluctuations or water pollution that may result from the proposed project. Discuss possible alternatives that would avoid or minimize negative wetland impacts. Also describe any other water resources on or adjacent to the site, proposed uses of surface or groundwater, and any possible impacts on these resources, including depletion or pollution, resulting from the proposed project. Explain how the proposed project would help to protect water quality on or adjacent to the site. F. Geologic and Physiographic Features: Describe any interesting, unique or fragile geologic and/or physiographic features on the proposed project site and any likely impacts on these features that would result from the proposed project. Also describe any proposed protection activities or measures to provide public education, interpretation and enjoyment of these resources. G. Air Quality/Noise: Describe any temporary or permanent air or noise pollution that will result from the development and use of the site and the impacts on adjacent land uses or land owners. November 2014 ITEM 7 – COMMUNITY INVOLVEMENT Address the following questions regarding community involvement, planning process and how this project will increase outdoor recreation participation. 1. What efforts were made to get input from members of the community that will be affected by this project? For example, public meeting(s), notification of adjoining property owners, etc. 2. What community planning process was used to show a need for this project and to define its scope? 3. How do you expect this project to increase outdoor recreation participation? ITEM 8 – AVAILABILITY FOR PUBLIC USE This grant program makes use of public funds to assist communities with park projects. Therefore, all facilities within the park must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, campgrounds, playgrounds and other structures. For parks that include marina or campground facilities, a minimum of 50% of the berths/campground spaces must be available for short-term rental and an equitable method of allocating long-term rentals shall be used. No fixed improvements such as decks, porches, or signs are allowed. State the specific hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Saying the park will be open during normal park hours is not specific. Also describe any arrangements with local organizations, clubs or city programs for the use of the facilities. Explain how this may impact facility availability to the general public. Describe what fees, if any, will be charged for use of the park facilities and/or access to the park? November 2014 ITEM 9 - STATEMENT OF ACCESSIBILITY Recipients must comply with the Americans with Disability Act (ADA) and the guidelines listed below. For each facility listed in the Item 2 - Cost Breakdown section, describe the specifications and access routes that will make it accessible. In addition, all critical components of the park must be made accessible even if they are not part of this application proposal. Critical components include parking, restroom, drinking fountains and accessible routes to all facilities. This program requires all facility access routes to be a minimum of 5 feet wide. The following guidelines will help you design your facilities. Copies can be ordered from the U.S. Access Board at (800) 872-2253, or downloaded from their website at United States Access Board. 1. ADA Accessibility Guidelines for Buildings and Facilities (For buildings and certain recreation facilities including playgrounds, recreational boating facilities, and fishing piers) 2. Final Accessibility Guidelines for Outdoor Developed Areas September 26, 2013 (For outdoor developed areas such as campgrounds, picnic areas, trails, and beaches. These guidelines, developed for federal facilities subject to the Architectural Barriers Act, are to be used for facilities improved by this Outdoor Recreation Grant Program.) ITEM 10 - PROJECTED OPERATION AND MAINTENANCE COSTS Estimate the projected operations and maintenance costs for the proposed facility. In developing these estimates it is important to consider not only the routine costs (such as labor, materials, utility costs and equipment costs), but also periodic major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.). November 2014 ITEM 11 - APPLICANT’S RESOLUTION A copy of this approved resolution, with no wording changes, must be included with the application. BE IT RESOLVED that <APPLICANT> act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on <DAY / MONTH / YEAR> and that <APPLICANT’s REPRESENTATIVE> is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of <APPLICANT>. BE IT FURTHER RESOLVED that <APPLICANT> has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that <APPLICANT> has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that <APPLICANT> has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, <APPLICANT> may enter into an agreement with the State of Minnesota for the above- referenced project, and that <APPLICANT> certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that < TITLE OF AUTHORIZED OFFICIAL > is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the < City Council, County Board, etc.> of <APPLICANT> on <DAY / MONTH / YEAR>. SIGNED: WITNESSED: ________________________________ _____________________________________ (Signature) (Signature) ________________________________ _____________________________________ (Title) (Date) (Title) (Date) November 2014 ITEM 12 – PLANS Please submit all applicable plan(s) according to the directions provided. Building Plans Building plans are required for all proposed facilities to ensure the development addresses accessibility and design priorities. Plans must include the following: 1. Front and side views. 2. A floor plan with all dimensions. Trail Plans Trail plans are required for projects that include the development of any type of trail and should include the following: 1. A typical cross section of the trail. 2. The trail width, surfacing and base materials For the purposes of this grant program a multipurpose trail should be designed to a minimum 8' width. In some cases this minimum width may not be adequate and a width of 10' or more may be appropriate. All access routes connecting park facilities and parking lots must be a minimum of 5 feet wide. Playground Plans Priority will be given to playground designs that provide a high degree of safety and accessibility. The facility should be designed to provide an integrated play setting for both children and parents/care providers of all abilities. The playground must be built according to the plan provided if a grant is awarded. Playground facilities should be designed using the ADA Accessibility Guidelines, Chapter 10, 1008 Play Areas. Applications that do not include enough information to determine the degree of accessibility and safety typically do not rank high enough for funding. The plan must legible and: 1. Show all the proposed playground components and all existing components that will remain. Label each component with its name and the height of its useable surfaces. 2. Indicate which components are ground level and which are elevated. 3. Highlight in yellow all accessible components. 4. Identify all type(s), depth(s) and location(s) of the fall-protection surfacing. 5. Highlight in green all accessible surface areas. November 2014 ITEM 13 – APPRAISAL(S) <<Only for proposals to acquire land>> Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Appraisal Standards for Federal Land Acquisition (UASFLA) and the DNR Supplemental Appraisal and Appraisal Review Guidelines. The application must include a self-contained appraisal report and a completed DNR Appraisal Certification Form. The appraisal must include the DNR as an intended user and the landowner or designated representative must be given an opportunity to accompany the appraiser during the inspection of the property. Appraisals must have an effective date within 13 months of the application deadline. To ensure the appraiser understands the appraisal requirements, we suggest using the sample engagement letter provided in Attachment A. November 2014 ATTACHMENT A SAMPLE APPRAISER ENGAGEMENT LETTER <<Only for proposals to acquire land>> <<Date>> <<Appraiser Name>> <<Appraiser Address>> Re: <<Title of Acquisition>> Dear <<Appraiser Name>>: <<Applicant Name>> is pleased to submit to you this letter of engagement. It outlines our understanding regarding the terms and conditions under which you are directed to complete a fair market value appraisal of the <<Title of Acquisition>>, containing approximately <<___>> acres located in <<County>> County, Minnesota, with an address of <<address>>. The appraisal will establish the fair market value of the land together with improvements of contributory value, if any. The estate to be appraised is Fee Simple Title. The appraisal will be performed in accordance with the Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA) and with the DNR Supplemental Appraisal and Appraisal Review Guidelines (http://files.dnr.state.mn.us/lands_minerals/appraisal_mgmt/appraisal_certification.doc). In addition to <<Applicant Name>>, the State of Minnesota must be named as an intended user. You understand that the appraisal report must be self-contained and include a completed DNR Appraisal Certification Form. Any technical corrections to the appraisal report required by <<Applicant Name>> and/or the State in the course of their review and acceptance will be performed within the fee set forth below. You will provide <<___>> original copies (must provide enough copies to insure that the DNR Local Grants Unit gets 1 original) of the completed appraisal report. The appraisal will be completed on or before <<Completion Date>>. The cost of the appraisal will not exceed <<Appraisal Cost>>, including expenses. Payment in full will be made by <<Applicant Name>> subject to receipt of an invoice from you. Please indicate your acceptance of this engagement by a signature in the space provided at the bottom of this letter and return a copy to me. I will contact you regarding notice to proceed. Sincerely, <<Applicant Contact>> <<Applicant Name>> <<Accepted this <<Acceptance Date>> <<Appraiser Name>> <<Appraiser’s Business Name >> By: __________________________ Its: __________________________ WRIGHT COUNTY PARKS 1901 HIGHWAY 25 NORTH BUFFALO, MN 55313 (763) 682-7693 PREPARED BY: BE R T R A M C H A I N O F L A K E S R E G I O N A L P A R K WR I G H T C O U N T Y P A R K S / M O N T I C E L L O P A R K S / B E R T R A M C H A I N O F L A K E S A D V I S O R Y C O U N C I L SHEET: OF: 1 1 MO N T I C E L L O A T H L E T I C C O M P L E X C O N C E P T P L A N DATE: 0'50'100'200' Graphic Scale: NO R T H April 15, 2014 SGA GROUP, INC. www.sgagroupinc.com 505 WALNUT STREET MONTICELLO, MN 55362 (763) 295-2711 COMMISSIONED BY: YB YB YB YB CO PK 188 PK 55 SP Baseball/ Softball PK 45 SF SFSF BC/CO/ST Grandstand PK 170 PK 324 PE - North SH/ST CO CO/ST SO SO SH/ST Water City of Monticello (Owner) Br i a r w o o d A v e n u e N . E . Monticello City Athletic Fields Development YB - Youth Ball Field (4) PE - Park Entrance (2) PL - Play Equipment SF - Softball Field (8) OE - Overflow Exit (2) CE - Ceremonial Space BC - Baseball Complex CO - Concessions (4) SO - Soccer Field (10) SH - Shelter (2) SP - Sports Pavillion (2) ST - Storage (3) PK - Parking (935) SO SO SO SO SO SO SO SO SF SF SF SF SF SP Soccer PE - Central OE OE YMCA Camp Manitou Bertram Chain of Lakes Regional Park 50' Setback CE PL Private Property YB YB PK 100 PK 35 PL CityCouncilAgenda:02/023/15 1 7D.ConsiderationofauthorizingaplanningstudyforafutureI-94Interchange (JO/WSB) A.REFERENCEANDBACKGROUND: TheCityCouncilisbeingaskedtoconsiderauthorizingaplanningstudytodeterminea reasonablelocationorlocationsforafutureI-94InterchangewithintheCity. AstheCouncilisaware,theI-94WestCoalitionhasbeensuccessfulinsecuringdesign andconstructionfundstoexpandI-94tothreelanesfromRogerstoAlbertvilleina relativelyshortperiodoftimeandweanticipatethemomentumtocontinuetoMonticello inthenearfuture.Inanticipationofthis,theCouncilisbeingaskedtoconsider evaluatingfutureinterchangelocationsalongI-94westofTH25sothattheselocations areconsideredduringtheplanninganddesignstagesfortheexpansionofI-94toand beyondMonticello. Identifyingfuturereasonablelocation(s)ofaninterchangewillassistinaccommodating bridgeabutmentlocationsandaccesspointstoandfromI-94andwillsupportthe regionalplanningeffortsoftheI-94CoalitionandtheCity. Thefederalhighwayadministrationhasdevelopedguidelineswhenstudyinginterchange accesstoafreewaysystem.Enclosedisamemooutliningtheseguidelinesalongwiththe processandtimelinetocompletetheproposedstudy. Itisproposedtocompletethisstudyonlytothelevelofdeterminingiftheinterchange location(s)arereasonable.Thestudywouldaddressthefollowingitemsasdetailedin theenclosedmemo: •IntroductionandPurpose •RegionalTrafficNeeds •ReasonableInterchangeAlternatives •TransportationandLandUsePlanConsiderations •MnDOTandFHWACoordination ConceptualinterchangelayoutsandcostswereevaluatedatCountyRoad39andOrchard Roadin2008andwillbeconsideredandrefinedifnecessarywiththestudy.TheCity’s TransportationPlanandComprehensivePlanidentifytheareaalongI-94between CountyRoad39andOrchardRoadasapossibleinterchangeareatobestudiedinthe future.The2008ComprehensivePlanrecognizestheNorthwestMonticello,which includestheCSAH39toOrchardRoadcorridor,asaprimaryfocusforfuture developmentandfurthercitestheInterchangePlanningasacomponentofunderstanding growthpotentialandlanduseintheNorthwestArea.TheCompPlanstates:“Ideally, theCitywillpursueadditionalinvestigationsfollowingtheadoptionofthe ComprehensivePlan.Theseinvestigationsshouldbedesignedtoresolvesomeofthe unansweredquestionsrelatedtotheinterchange.”Thesequestionsincluded determinationofinterchangelocation. CityCouncilAgenda:02/023/15 2 TheCity’sTransportationAdvisoryCommission(TAC)hasdiscussedtheneedforthe proposedstudy.Theyareinsupportofthestudyandwillprovidedirectionandreview throughtheprocess.InDecemberof2014,theIndustrial&EconomicDevelopment Committeealsomadeaformalrecommendationinsupportoftheproposedinterchange study. Inaddition,giventheI-94WestCoalition’sobjectivesandtheneedtobetterunderstand landuseimpactsgiventhesolarfarmproposalattheformerSilverSpring’sgolfcourse, itwouldbetimelytocompletethisstudyatthistime.Itisanticipatedthatthestudy wouldtake6to9monthstocomplete. A1.BudgetImpact:Itisestimatedthatthestudywouldcostupto$25,000 dependingonthenumberofmeetingsandlevelofdetailofthestudy.Fundingfor thestudywasnotbudgeted;howeverthiscouldbepaidfromthefundsthatwere originallybudgetedforextralawenforcementhours,whichhavebeenmovedto capitalprojectsforotheruses. A2.StaffWorkloadImpact:WSBandCitystaffwillbeinvolvedthroughoutthe variousstepsofthestudy. B.ALTERNATIVEACTIONS: 1.MotionauthorizingaplanningstudyforafutureI-94Interchange. 2.Motiontodenyauthorizationofthestudy. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1forthereasonsnotedinthereport.Inaddition,the TransportationAdvisoryCommitteesupportsthecompletionofthestudy. D.SUPPORTINGDATA: A.WSBMemo B.CouncilAgenda–9/8/2008(Item#9) C.CouncilMinutes–9/8/2008(Item#9) D.IEDCMinutes–12/2/2014(Item#4D) Infrastructure  Engineering  Planning  Construction 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 Memorandum To: Jeff O’Neill, City Administrator Angela Schumann, AICP, Community Development Director Shibani Bisson, P.E., City Engineer City of Monticello From: Chuck Rickart, PE, PTOE, Transportation Engineer WSB & Associates, Inc. Date: January 21, 2015 Re: I-94 Interchange Planning Study Process and Timeline City of Monticello As you requested I have put together a process and timeline to identify a location for additional interchange(s) on I-94 in the City of Monticello. When considering interchange access to the freeway system in or adjacent to the City of Monticello, MnDOT and FHWA are the two primary agencies that will provide direction and ultimate approval. FHWA Guidelines The FHWA guidelines are outlined in the “Interstate System Access Information Guide”. This document outlines eight policy points that need to be addressed in order for FHWA to consider access to the interstate system. Each of the requirements is outlined below. 1. The existing interchanges and/or local roads and streets in the corridor can neither provide the necessary access nor be improved to satisfactorily accommodate the design year (20 year) traffic demands while at the same time providing the access intended by the proposal. 2. All reasonable alternatives for design options, location and transportation system management type improvements (such as ramp metering, mass transit and HOV facilities) have been assessed and provided for if currently justified, or provisions are included for accommodating such facilities if a future need is identified. 3. The proposed access point does not have a significant adverse impact on the safety and operation of the Interstate facility based on an analysis of current and future traffic. The operational analysis for existing conditions shall, particularly in urbanized areas, include analysis of sections of Interstate to and including at least the first adjacent existing or proposed interchange on either side. Crossroads and other roads and streets shall be included in the analysis to the extent necessary to assure their ability to collect and distribute traffic to and from the interchange with new or revised access points. I-94 Interchange Study – Process and Timeline January 21, 2015 Page 2 of 5 4. The proposed access connects to a public road only and will provide for all traffic movements. Less than "full interchanges" for special purposes access for transit vehicles, for HOV’s, or into park and ride lots may be considered on a case-by-case basis. The proposed access will be designed to meet or exceed current standards for Federal -aid projects on the Interstate System. 5. The proposal considers and is consistent with local and regional land use and transportation plans. Prior to final approval, all requests for new or revised access must be consistent with the metropolitan and/or statewide transportation plan, as appropriate, the applicable provisions of 23 CFR part 450 and the transportation conformity requirements of 40 CFR parts 51 and 93. 6. In areas where the potential exists for future multiple interchange additions, all requests for new or revised access are supported by a comprehensive Interstate network study with recommendations that address all proposed and desired access within the context of a long-term plan. 7. The request for a new or revised access generated by new or expanded development demonstrates appropriate coordination between the development and related or otherwise required transportation system improvements. 8. The request for new or revised access contains information relative to the planning requirements and the status of the environmental processing of the proposal. Interchange Access Approval Process The Interstate access approval process begins during the scoping phase of the proposed project, before an alternative for the new interchange is selected. The process cannot be completed until after an environmental decision (Categorical Exclusion determination, FONSI or ROD) has been completed. This process requires a report that contains sufficient information to allow MnDOT and FHWA to independently evaluate that all pertinent factors and alternatives have been appropriately considered. The report would at a minimum contain the following sections: I. Introduction and Purpose - The project description explains what is now in place and what changes are proposed. II. Regional Traffic Needs - This section must demonstrate that an access point is required for regional traffic needs and not only to solve local system needs or problems. A benefit/cost analysis may be helpful but is not required. III. Reasonable Alternative - This section is to assure that all reasonable alternatives, including improvements to existing local roads and streets in lieu of new access, have been fully considered. I-94 Interchange Study – Process and Timeline January 21, 2015 Page 3 of 5 IV. Operational Analysis - The purpose of this section is to assure that sufficient operational analyses are made to determine the impact of the added access on the Interstate operation. The analysis method should be agreed to during early coordination. At a minimum, the operational impact on the mainline Interstate between the proposed new access and the adjacent existing interchanges on either side should be analyzed. Preferably, the analysis should extend as far along the mainline and include as many existing interchanges as is necessary to establish the extent and scope of the impacts. Sufficient analysis of the crossroad and even some of the parallel facilities as appropriate must be made to assure that if the new access is approved, the local roads are adequate to handle the new traffic loads. A twenty year design period should be used. V. Access Connections and Design - Partial interchanges will not be allowed except in the most extreme circumstances. When initial construction of only part of an interchange is appropriate, commitments, possibly even purchase of necessary right-of-way during the initial project stage for future completion, must be made. Special purpose access for HOV's, for transit vehicles, or into park and ride lots should be treated as special cases and the movements to be provided decided on a case-by-case basis. Design criteria from AASHTO's A Policy on Geometric Design of Highways and Streets (Green Book) are to be used. VI. Transportation Land Use Plans - This section should include a discussion of how the current proposal fits into the overall plans for the area, and if it is an addition to the current plans, how it fits and affects the current plans. Added access requests should be consistent with the local agencies’ long-range plan and MnDOT’s Transportation Improvement Program (TIP). VII. Coordination - MnDOT must insure that the highway facilities are developed in an orderly and coordinated manner to serve the public. Generally, this early coordination should occur during the scoping phase of the proposed project, before an alternative for the new interchange is selected. Analysis methods, analysis boundaries and assumptions should be agreed upon. This early coordination should identify any operational problems in proposed alternatives and it should define the analysis necessary for FHWA Interstate Access Request approval. Figure 1 shows the typical interchange access request and approval process. I-94 Interchange Study – Process and Timeline January 21, 2015 Page 4 of 5 Figure 1 – FHWA Interstate Access Request and Approval Process I-94 Interchange Study – Process and Timeline January 21, 2015 Page 5 of 5 Recommendation (Determination if access locations are feasible) For the Monticello I-94 Interchange Planning Study it is proposed to bring the project through the initial process and determination by MnDOT and FHWA that the access location is “reasonable”. In order to precede to this point a portion, but not all, of the scoping study outlined above will need to be completed. These sections would include:  Introduction and Purpose  Regional Traffic Needs  Reasonable Alternative  Transportation and Land Use Plans  MnDOT and FHWA Coordination The timeline to complete the initial Study and receive concurrence from MnDOT and FHWA that the location(s) are reasonable would take 6 to 9 months depending on agency review time. The key milestones to complete the initial Interchange Planning Study would be as follows: 1. Meet with MnDOT to discuss plan and process 2. Prepare Introduction and Purpose section of Study 3. Meeting with Monticello TAC 4. Meeting with MnDOT and FHWA to review scope and process 5. Meeting with Xcel to discuss issues and concerns 6. Prepare remaining sections of Study 7. Meeting with Monticello TAC to review draft findings 8. Meeting with Wright County to review draft findings 9. Meeting with City Council at a Work Session to review draft findings 10. Submit Draft Study to MnDOT and FHWA for review 11. Meeting with MnDOT and FHWA to review Study findings and receive comments 12. Prepare final Study including conclusions and recommendations based on comments from MnDOT and FHWA 13. Meeting with Monticello TAC to review final conclusions and recommendations 14. Meeting with City Council to review final conclusions and recommendations and request approval to submit Final Study to MnDOT an FHWA. 15. Submit Final Study to MnDOT and FHWA 16. MnDOT and FHWA determination if interchange location(s) are reasonable Based on the determination from the initial Study, the next step would be to bring the interchange concepts to the public and complete the freeway operations analysis (modeling) for the final Interchange Access Request.