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City Council Agenda Packet 11-23-2015AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, November 23, 2015 – 6:30 p.m. Mississippi Room, Monticello Community Center Mayor: Brian Stumpf Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Meeting Minutes  Special Meeting Minutes from November 9, 2015  Regular Meeting Minutes from November 9, 2015 C. Consideration of Adding Items to the Agenda D. Citizen Comments E. Public Service Announcements  Thanksgiving Hours  Santa Event F. Council Liaison Updates  FiberNet Advisory Board (BS, CG)  EDA (LH, TP)  Transportation Advisory Committee (BS, LH)  MCC Advisory (BS)  Personnel Committee (BS, CG) G. Department Updates  Workshop/Special Meeting Review (Stumpf)  National Geographic Update (Angela Schumann)  City Administrator (O’Neill) 2. Consent Agenda A. Consideration to approve the payment of bills SPECIAL MEETING/WORKSHOP Academy Room 5 p.m. BCOL Master Plan 6 p.m. 2016 Budget B. Consideration to approve new hires/departures C. Consideration to approve surplus city property for sale/auction in accordance with state statutes D. Consideration to approve an application for a temporary charitable gambling permit for a raffle to be conducted by the Swan River PTO for March 19, 2016 E. Consideration to approve 2015 Operating Transfers F. Consideration to approve Ordinance No. 627 for Amendment to the Monticello Zoning Ordinance Chapter 2, Section 4(O), as related to Planned Unit Developments, Chapter 4, Section 13 as related to co-location facilities for wireless antenna and Chapter 8, Section 4 for definitions. Applicant: City of Monticello G. Consideration to approve a Site Sketch for proposed Verizon Wireless cellular antennae installation at School Boulevard/Jefferson Commons Water Tower H. Consideration of amending FiberNet Business Office hours of operation on Christmas Eve 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda A. Consideration to approve a Paid Time Off (PTO) Policy and transition plan for City staff B. Consideration to approve Resolution #2015-086 authorizing preparation of a Feasibility Report and preliminary design alignment for the Extension of 95th Street between Gillard Avenue and Broadway Street C. Consideration to approve a Request for Qualifications form and authorize publication (for FiberNet Management) 5. Added Items 6. Adjournment CityCouncilSpecialMeetingMinutes–October26,2015 Page1| 3 MINUTES SPECIALMEETING–MONTICELLOCITYCOUNCIL Monday,November9,2015–4:00p.m. MississippiRoomNorth CityHall-MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta Absent:None Others:JeffO’Neill,Citystaff:ShibaniBisson,TracyErgen,WayneOberg,andAngela Schumann 1.CalltoOrder MayorBrianStumpfcalledthespecialmeetingtoorderat4:00p.m.intheMississippi Room. 2.2016StreetandUtilityImprovementProject ShibaniBisson,WBS/CityEngineer,gaveapresentationonthe2016StreetandUtility ImprovementProjectwhichincludedtheTH25/7th StreetIntersectionImprovements. Theprojectoverviewtouchedonstreetscape;7th Streetretainingwall;turnlane/signal improvements,MnDOTfunding;sidewalk/trailconnections;estimatedcosts/funding;and assessmentoptions. Therewasdiscussiononthestreetscapeimprovementsattheintersection.Ms.Bissonis lookingforfeedbackfromtheCityCouncilinregardtothestreetscapesincethisisa gatewayintotheCity.TheCityCouncilwassupportiveofthestreetscapeproposals presented.GlenPosustaaddedthathewouldliketoseeplantingsthatexpandthemselves naturally.Therewassomediscussionontheproposedplazaatthecornerofthe intersection.Itwasnotedthattherewillbeanadditionalplazaon6th Street/TH25that willmirrortheonepresented. Therewasthendiscussiononthesidewalk/trailconnections.Thereissomeconcern amongtheCouncilthatresidentsmaynotwantthesidewalkonWashingtonStreet, however,ShibaniBisson,commentedthatthissidewalkiscritical.Thenextitem questionedwastheproposedtrailthatwouldrunalongthetracksbetweenCedarSt.and WashingtonSt.BrianStumpfwantsthistrailtakenoutoftheproject.Staffresponded thattheywouldliketoleaveitinaspartofthefeasibilitystudy.Theywouldlikethetrail evaluatedforfuturepurposeseveniftheydon’twantitincludedinthisproject. ShibaniBissonproceededtopresentinformationontheestimatedprojectscosts,the fundingsources,andestimatedassessments.Ms.Bissonrecommendedaproperty assessmentof$4,500perindividualresidentialparcel.Shenotedthatthelastassessment wasin2011andwasatarateof$4000.CharlotteGablerthoughtthatMs.Bissonshould givepropertyownersarangeof$4,500-$4,800incasetheactualcostsarehigher.After somediscussiontherewasaconsensustoprovidethepropertyownersanestimated CityCouncilSpecialMeetingMinutes–October26,2015 Page2| 3 assessmentof$4,500.ItwasnotedbytheCityCouncilifthecostscomeinhigherthe Citywouldcoverthedifference. ShibaniBissonindicatedthenextsteps:1)Aneighborhoodmeetingwillbeheldon December2,2015;2)TheCityCouncilwillbeaskedtoaccepttheFeasibilityReportat theDecember14,2015CityCouncilmeeting;and3)thePublicHearingtoorderthe projectwillbeonJanuary11,2016. 3.ReviewofPTO(PaidTimeOff)Proposal TracyErgen,HumanResourcesManager,presentedaPaidTimeOff(PTO)proposalfor January2016.SheindicatedtheadvantagesanddisadvantagesofmovingtoaPTO system.Shethenreviewedthecurrentvacationandsicktimepolicyandmovedontothe proposedpolicy. AspartofthetransitiontoPTOtherewerespecificitemspresentedtotheCityCouncil forfeedback.Employeeswithtwenty-fiveormoreyearsofservice,asof12/31/15, wouldhaveaone-timeoptiontoelectthePTOplanorchoosetostaywiththeircurrent plan.TheCityCouncilconcurredwiththisstipulation.Thenextitempresentedwasthe proposedPTOschedulewhichwouldaddhours/daysoffinthefollowingtimeframes: Non-exempt-0-5years,6-10years,and11+years;andExempt–0-7years,and8+ years.BrianStumpfacknowledgedthathethoughtthenumberofhrs./daysgivenshould increaseagain,perhapsaftertwentyyearsofservice.LloydHilgartagreedandthoughtit shouldincreaseagainaftertwentyyearsofservice.TracyErgennotedthatshewillcome backwithaproposedincreaseafter20+yearsofservice. Therewasthendiscussioninregardtothetransitionofcurrentearnedsicktime.The proposalrecommendedhavingcurrentsicktimebalancesbepaidintotheMNState HCSPperCitypolicyandanyremainingsicktimeleftwillbeputintoanExtended MedicalBenefitBank(EMB)tobeusedforFMLAqualifiedleaves.Currentlythis includesthatanyonebetween5-10yearsofservicewillget25%andover10yearswill get50%.Thiswouldmeanthatanyonebelowfiveyearswouldgetnoneoftheirearned sicktime.LloydHilgartindicatedthathewouldliketoseeallemployees(regardlessof yearsofservice)getthe50%ofthesicktimeearned.ItwasaconsensusoftheCity Counciltolookintothisaspartofthepolicy.TracyErgenwillreviewthisasanoption. OtherproposedPTOPolicytransitionitemswere:1)SeverancePay–employeesleaving ingoodstandingwillbepaid100%oftheirearnedPTObalanceincash;2)EMB balancesarenotpaidoutupontermination;3)Bereavement–between3-5daysmaybe grantedforbereavementdependingonwhothedeceaseditandemployeeswhouse bereavementleavewillnotbeallowedtorollhoursintotheMNStateHCSPintheyear forthatyear;4)NochangetoHolidays–whicharekeptseparatefromPTO;and5) EmployeesmaydonatePTOtimetoanemployeeinneed. CityCouncilSpecialMeetingMinutes–October26,2015 Page3| 3 TheCityCouncilwaspositiveaboutthepolicy.TracyErgenwillbringthepolicyback forapprovaltotheNovember23,2015CityCouncilmeetingafterreviewingthe recommendedchanges/optionsnotedabove. 4.Adjournment Byconsensusthemeetingwasadjournedat6:00p.m. Recorder:JenniferSchreiber_________ Approved: Attest:________________________ CityAdministrator CityCouncilMinutes–November9,2015 Page1|7 REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,November9,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta Absent:None 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance MayorBrianStumpfcalledthemeetingtoorderat6:30p.m.withaquorum present.Thepledgeofallegiancewasrecited. B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromOctober26,2015(FiberNet) TomPerraultmovedtoapprovetheOctober26,2015SpecialMeeting Minutesasrevised.CharlotteGablersecondedthemotion.Motion carriedunanimously. •RegularMeetingMinutesfromOctober26,2015 TomPerraultmovedtoapprovetheOctober26,2015Regular MeetingMinutesasrevised.LloydHilgartsecondedthemotion. Motioncarriedunanimously. C.ConsiderationofAddingItemstotheAgenda •None D.CitizenComments •None E.PublicServiceAnnouncements •RachelLeonard,CommunicationsCoordinator,providedanupdateon businesshoursforVeteransDay. F.CouncilLiaisonUpdates •PersonnelCommittee–BrianStumpfnotedthattheCommittee discussedthePaidTimeOff(PTO)proposal. •IEDC–BrianStumpfmentionedthatDonTomann,UltraMachining Company,wasappointedtotheCommission.Healsoreviewedthe Commissionsconversationontransportationandupcomingprojects. •PlanningCommission –CharlotteGablerstatedthatthreeitemswere approvedandwereupforCityCouncilconsiderationandsome housekeepingitemswereaddressed. CityCouncilMinutes–November9,2015 Page2|7 •BCOL –GlenPosustamentionedthatthefollowingitemswereaddressed inregardtotheAthleticComplexplans:grantfunding;timeline;someone hostingatriathlon;anddollarsfromWrightCountyforrestrooms, pathways,etc. G.DepartmentUpdates •Workshops–BrianStumpfnotedthatthetwoitemsdiscussedatthe workshopwerethe2016StreetReconstructionprojectsandtheproposal forPaidTimeOff(PTO) •DepartmentUpdates -TomPawelk,ParksSuperintendent,providedanupdateonthecurrent CemeteryRuleswhichincludedinformationoncleanupandwhen personalitemsareallowedandforhowlong.HeaddedthattheCityis notresponsibleforpersonalitems.Theserulesarepostedinthe cemetery,online,andintheCitynewsletter. -RachelLeonardprovidedanupdateinregardtothedirectionstaff receivedfromtheCityCounciltoworkwithJoanneJohnson, ExecutiveDirectoroftheMinnesotaPublicBroadbandAlliance,to createaRequestforProposal(RFP)formanagementservices.Ms. LeonardnotedthatJoanneJohnsonrecommendedthattheCityshould beginbyissuingaRequestforQualifications(RFQ).AnRFQisa shorterdocumentthanaRequestforProposal(RFP)andcouldbe preparedforapprovalattheNovember23,2015CityCouncilmeeting. Ms.Leonardthenreviewedthetimelineandthreepossibleoutcomes oncetheRFQprocessiscomplete.Oneoftheseoptionsistocontinue withanRFPifthreeormorecompaniesarequalifiedandinterestedin providingmanagementservices.GlenPosustacommentedthatevenif thereareoneortwocompaniesinterested,hewouldliketoseeaRFP becompleted. •CityAdministratorJeffO’Neillprovidedthefollowingupdates: 1.TheCitywillbeusingtheoldFred’sAutobuildingtostoreCity vehicles. 2.ConsentAgenda CharlotteGablermovedtoapprovetheConsentAgendaexcludingitemsE,F,G, andH.LloydHilgartsecondedthemotion.Motioncarriedunanimously. A.Considerationofapprovingthepaymentofbills.Recommendation:Approve thebillandpurchasecardregistersforatotalamountof$674,857.59. B.Considerationofapprovingnewhires/departures.Recommendation:Approved thehirefortheFinanceDepartmentandthedeparturesforMCC,Parks, andStreets. CityCouncilMinutes–November9,2015 Page3|7 C.Considerationofapprovingthesale/disposalofsurpluscityproperty. Recommendation:NoreportthisCityCouncilcycle. D.ConsiderationtoapprovetheappointmentofBonnieStrombergtotheMonticello CommunityCenterAdvisoryBoard.Recommendation:Approvethe appointmentofBonnieStrombergtotheMonticelloCommunityCenter AdvisoryBoard. E.ConsiderationtoapproveResolution2015-085forapprovalofanAdministrative LotCombinationandSimpleSubdivisioninanR-2(SingleandTwoFamily) ResidenceDistrict.Applicant:Lampi,Mark/LampiAuctions,Inc. Recommendation:ITEMWASREMOVEDFROMTHECONSENT AGENDA. F.Considerationofapprovingafull-timeEconomicDevelopmentManagerposition for2016.Recommendation:ITEMWASREMOVEDFROMTHE CONSENTAGENDA. G.ConsiderationtoapproveBiosolidsFarmLeaseAgreement.Recommendation: ITEMWASREMOVEDFROMTHECONSENTAGENDA. H.ConsiderationtoapproveFiberNetpurchaseofCalixCompassSoftwaresuitefor oneyear.Recommendation:ITEMWASREMOVEDFROMTHE CONSENTAGENDA. 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion. 2E.ConsiderationtoapproveResolution2015-085forapprovalofan AdministrativeLotCombinationandSimpleSubdivisioninanR-2(Singleand TwoFamily)ResidenceDistrict.Applicant:Lampi,Mark/LampiAuctions,Inc. GlenPosustapulledtheitemandquestionedthespellingofaword.Healso wantedtomakesurethattheapplicantisawareofthependingassessmentsonthe property.AngelaSchumann,CommunityDevelopmentDirector,notedthatthe applicanthasbeenmadeawareofthisinformation. LloydHilgartmovedapprovaloftheresolutionapprovinganAdministrative LotCombinationandSimpleSubdivisioninanR-2ResidenceDistrict. CharlotteGablerseconded.Motioncarriedunanimously. 2F.Considerationofapprovingafull-timeEconomicDevelopmentManager positionfor2016. TomPerraultpulledtheitemandnotedthathewasnotinfavorofhavingthis positionoriginallyandstilldidnotsupportit. CityCouncilMinutes–November9,2015 Page4|7 LloydHilgartmovedapprovalofafull-timeEconomicDevelopment Managerpositionfor2016.CharlotteGablerseconded.Motioncarried3-2; TomPerraultandGlenPosustavotedagainst. 2G.ConsiderationtoapproveBiosolidsFarmLeaseAgreement. TomPerraultpulledtheitemandquestionedwhytherentwaslower.Wasit becauseofthelimeapplication?WayneObergrespondedthatforthisyearthe rentwouldbelowerbecauseofthelimeapplication.Theleaseonadditional yearswouldbehigher. GlenPosustaquestionedifthispropertyhadbeenlistedforsale.WayneOberg respondedthatitwouldfirstneedtobesplit.BrianStumpfreiteratedthathe wantsthepropertytobemarketedandlisted.Headdedthateventhoughthe propertyhasn’tbeensplit,itcouldstillbemarketedacknowledgingthatthepiece oflandneededforBCOLwouldnotbeincludedinthesale. BrianStumpfmovedtodirectstafftomarketandselltheproperty.Glen Posustaseconded.Motioncarried3-2;CharlotteGablerandTomPerrault votedagainst.TomPerraultmovedtoapprovetheBiosolidsFarmLease Agreementaspresented.LloydHilgartseconded.Motioncarried unanimously. 2H.ConsiderationtoapproveFiberNetpurchaseofCalixCompasssoftwaresuite foroneyear. GlenPosustapulledtheitembecauseoftheCity’scurrenttaskofcreatingan RFQforFiberNetmanagementservices.Heisconcernedabouthavingaoneyear leasebecausenewmanagementcouldbeinplaceinafewmonths.BryanRabe, LeadHeadendTech,respondedthatthereisachoicetoenterintoaoneyearlease oramonthtomonthlease.Doingaoneyearleasewouldactuallycostthecity lessthangoingmonthtomonth.Mr.Rabeexpressedhisdesiretokeepthe softwareregardlessofwhichmethodofcontract. LloydHilgartquestionediftherewasaterminationclauseintheagreement. BryanRaberespondedthatthereisn’tone. BrianStumpfmovedtoapprovetheFiberNetpurchaseofCalixCompass softwaresuiteonamonthtomonthbasis.GlenPosustasecondedthe motion.Motioncarriedunanimously. 3.PublicHearings None. CityCouncilMinutes–November9,2015 Page5|7 4.RegularAgenda A.ConsiderationtoapproveaConditionalUsePermitforaPlaceofPublic AssemblyinaB-3(HighwayBusiness)ZoningDistrictpursuanttoChapter5, Section1andChapter5,Section2(D)oftheMonticelloZoningOrdinance. Applicant:QuarryCommunityChurch. SteveGrittman,NorthwestAssociatedConsultants,presentedtheConditionalUse PermitandnotedthatthePlanningCommissionrecommendedapprovalbya4-0 voteandstaffrecommendsapprovalwithconditions.Theseconditionswere listedinExhibitZ. BrianStumpfquestionediftherewereanyundergroundtanks.KariSanders, ExecutiveDirector–QuarryCommunityChurch,addressedtheCityCounciland notedthattherewerefourundergroundtanks.SheaddedthattheEnvironmental ProtectionAgency(EPA)wascontactedandtheyarecurrentlyinStageIIIto havethetanksremoved. BrianStumpfwonderediftheislandattheentrancecouldbemarkedadifferent colorforbettervisibility.Ms.Sanderscommentedthatthecurbingcouldbe paintedyelloworsomecolorthatwouldbenoticeable.GlenPosustaquestioned thelandscapingrequirements.Hewonderedwhythelandscapingwasokayfor theprioruseandnotforthisuse.SteveGrittmanrespondedthatcardealerships werespecificallyexemptfromthislandscapingrequirement. CharlotteGablermovedapprovaloftheConditionalUsePermitforQuarry Churchtoallowa“PlaceofPublicAssembly”intheB-3District,basedon thefindingsinPlanningCommissionResolutionPC-2015-016andsubjectto conditionsasidentifiedinExhibitZ.LloydHilgartsecondedthemotion. Motioncarriedunanimously. B.ConsiderationtoapproveOrdinanceNo.626andSummaryOrdinanceNo.626A foramendmenttotheMonticelloZoningOrdinanceprovidingforProduction Breweries,BreweryTaprooms,Brewpubs,Micro-DistilleriesandCocktailRooms invariouszoningdistricts.Applicant:CityofMonticello. SteveGrittmanpresentedtheOrdinanceandgaveabriefoverview.Theproposed amendmentsaretoaccommodatethedevelopmentofcraftbeerandliquor establishments,andtheproperlocationofsuchestablishmentsinthevarious zoningdistrictsoftheCity.HenotedthatthePlanningCommission recommended4-0fortheadoptionoftheordinanceamendments. TherewaspositivediscussionamongtheCityCouncilinsupportofthe amendments.Theselandusesarebecomingmorepopularandcanservetothe growthoftheCity.TomPerraultquestionedthelanguageinSection3(a)(1).Mr. CityCouncilMinutes–November9,2015 Page6|7 Perraultfeltthatthelanguagewasredundantandwouldliketoseeitamended. SteveGrittmanstatedhewouldmakethesechanges. GlenPosustamovedapprovalofOrdinanceNo.626andtoadoptSummary OrdinanceNo.626AforamendmenttotheMonticelloZoningOrdinance establishingregulationsforProductionBreweries,BreweryTaprooms,Brew Pubs,Micro-distilleries,andCocktailRooms,basedonfindinginPlanning CommissionResolutionNo.PC-2015-018.LloydHilgartsecondedthe motion.Motioncarriedunanimously. C.Considerationtoapproveauthorizingstafftotakeapplicationsfromandmake offerstoexistingwastewatertreatmentplantpersonnelbasedonskilland experience. JeffO’Neillpresentedtheitem.Henotedthatthereisafive-yearautomaticrenewal clauseinthewastewatertreatmentservices.TheCityCouncilauthorizedthenon- renewaloptiononJune16,2015andthecontractexpiresattheendoftheyear.Citystaff hasbeenconsideringtakingovertheoperationsfromVeolia.WayneObergaddressed thisissueandgaveabriefoverviewoftheagreementwithVeolia,primarilyfocusingon thebudgetaspect.Mr.Obergfeelsthatthestaffiscapableofimplementingthischange and,indoingso,wouldsavetheCityapproximately$130,000annually.Mr.Obergalso talkedaboutstaffing.HecommendedChuckKeyes,ProjectManager–VeoliaWater NorthAmerica,onhiswork.Ifthistransferisapprovedheoutlinedthestaffingwhich wouldincludeMr.Keyes.Healsonotedthat,aspartofthestaffing,aClassAoperator wouldneedtobeemployed.Anengineeringfirm,notcurrentlydoingbusinesswiththe city,hasofferedtoprovidesuchaservicefor$5,000permonth. BrianStumpfcommentedthatitwasaconsensusofthePersonnelCommitteethatthe Cityhasmultipleitemstoaddressin2016andperhapsthisitemshouldbebroughtback atadifferenttime.Mr.Stumpffeelsthatmoreresearchisneeded.CharlotteGabler agreedandreiteratedthatJanuary2016istoosoonofatimeframetoimplementthe change.GlenPosustaexpressedhissupportforremovingthe‘middleman’whichwould provideacostsavingstotheCity. ChuckKeyes,VeoliaWaterNorthAmericaProjectManager,andMargaretBecker, VeoliaWaterNorthAmericaVicePresidentofOperations,werepresenttoaddressthe CityCouncil.Ms.BeckercommentedonVeolia’spartnershipwiththecity,whichhas beeninplaceforthreedecades.ShementionedthatMonticellohasacomplicatedsystem andhavingVeoliamanageitisanasset.SheencouragedtheCitytostaywithVeoliaand commendedChuckKeyesonhiswork. TherewassomediscussioninregardtocostsavingsfortheCity,however,manyCity CouncilmembersfeelthatmoreresearchshouldbecompletedandthattheCityis movingtooquicklyonthisdecision. CityCouncilMinutes–November9,2015 Page7|7 TomPerraultmovedapprovalofAlternative2toapproveVeoliacontractextension fortwoyearsfortheamountstateinitsproposaldatedNovember2,2015. CharlotteGablersecondedthemotion.Motioncarried302;GlenPosustaand LloydHilgartvotedagainst.Theydidnotwanttoextendthecontractfortwomore years. 5.AddedItems None. 6.Adjournment Byconsensusthemeetingwasadjournedat8:17p.m. Recorder:JenniferSchreiber_____ Approved: Attest:_________________________ CityAdministrator CityCouncilAgenda:11/23/15 1 2A.Considerationtoapprovethepaymentofbills (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $1,190,512.99. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: •Billregisters •PurchaseCardregisters User: Printed:11/18/2015 - 2:45PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00203.11.2015 - 203.11.2015 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:2925 1ST LINE/LEEWES VENTURES LLC Check Sequence: 1 ACH Enabled: False 118349 Resale - concessions- juice 375.75 11/24/2015 226-45127-425410 375.75Check Total: Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 2 ACH Enabled: True 20130766 October 2015 - 840 rides 3,333.33 11/24/2015 101-45178-431990 3,333.33Check Total: Vendor:2002 ELMER ABBAS Check Sequence: 3 ACH Enabled: False 11/10/2015 Visit w/ Santa- 12/5/2015 (2.5) hours 187.50 11/24/2015 226-45127-430130 187.50Check Total: Vendor:1019 ALLINA HEALTH SYSTEM Check Sequence: 4 ACH Enabled: False II10020099 Qrt 3- 2015 Medical Directorship 1,013.65 11/24/2015 101-42200-431990 1,013.65Check Total: Vendor:1030 ANCOM TECHNICAL CENTER INC Check Sequence: 5 ACH Enabled: False 56552 Pager repair & ship- volume/func switch; etc 120.00 11/24/2015 101-42200-440440 120.00Check Total: Vendor:3991 ANOKA RAMSEY COMMUNITY COLLEGE Check Sequence: 6 ACH Enabled: False 00391487 Reasonable Suspicion Training - Contract #731 500.00 11/24/2015 101-41800-431960 00391487 Lock Out Tag Out & Confined Space - Contract #731 750.00 11/24/2015 101-41800-431960 1,250.00Check Total: Vendor:1039 AQUA LOGIC INC Check Sequence: 7 ACH Enabled: True 44222 sm. bearing assmbly; (4) repair Leak on slide pump; implr, etc 1,292.03 11/24/2015 226-45122-421610 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 1,292.03Check Total: Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 8 ACH Enabled: False 3065702 resale - beer 32.00 11/24/2015 609-49750-425200 3066345 resale - beer 32.00 11/24/2015 609-49750-425200 64.00Check Total: Vendor:4289 TIJA BALSIMO Check Sequence: 9 ACH Enabled: False 11/17/15 Swim Lessons instructor - no staff avail. 26.00 11/24/2015 226-45127-430130 26.00Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 10 ACH Enabled: True 692464 (2) 33lb cyls- fork lift 22.00 11/24/2015 101-43127-421200 22.00Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 11 ACH Enabled: True 50862400 resale - wine 1,148.00 11/24/2015 609-49750-425300 50862400 resale - liquor 774.75 11/24/2015 609-49750-425100 50862400 freight 30.60 11/24/2015 609-49750-433300 50972500 freight 6.29 11/24/2015 609-49750-433300 50972500 resale - liquor 220.91 11/24/2015 609-49750-425100 92968700 freight 0.45 11/24/2015 609-49750-433300 92968700 resale - mix 98.00 11/24/2015 609-49750-425400 92999900 resale - condiments 65.00 11/24/2015 609-49750-425400 92999900 freight 0.29 11/24/2015 609-49750-433300 2,344.29Check Total: Vendor:1067 BERNICK'S Check Sequence: 12 ACH Enabled: False 42487 resale - soda pop 54.50 11/24/2015 609-49750-425400 42487 resale - juice 32.80 11/24/2015 609-49750-425500 42488 resale - beer 978.11 11/24/2015 609-49750-425200 43254 resale -concession - soda pop 331.50 11/24/2015 226-45127-425410 46516 resale - soda pop 89.70 11/24/2015 609-49750-425400 46516 resale - juice 32.80 11/24/2015 609-49750-425500 46517 resale - beer 1,507.05 11/24/2015 609-49750-425200 3,026.46Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 13 ACH Enabled: True AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 910279154 (500) flex clip telecrafter 53.33 11/24/2015 656-49877-421990 910303634 (4) VMG3925 router 494.83 11/24/2015 656-49877-421990 548.16Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 14 ACH Enabled: True 1132849 utx - (25) GigaCenter; 2 POTS; 4GE; etc 7,517.14 11/24/2015 656-49877-421800 1133532 utx - (20) SFU Ont Enclosure w/ Splice Tray 612.30 11/24/2015 656-49877-421800 8,129.44Check Total: Vendor:1094 CAREFREE LAWN SERVICE INC Check Sequence: 15 ACH Enabled: True 15124 Rvrsde Cemetery - Fall clean up; (1) mowing 3,150.00 11/24/2015 651-49010-431050 15124 Hllsde Cemetery - Fall clean up; (1) mowing 330.00 11/24/2015 101-45201-431050 15133 Lawn Maint - (1) PID #155-151-005140 3693 Redford Lane 50.00 11/24/2015 101-42400-431050 3,530.00Check Total: Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 16 ACH Enabled: False 11832 resale - wine 657.00 11/24/2015 609-49750-425300 657.00Check Total: Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 17 ACH Enabled: True 279-29 resale - beer 302.50 11/24/2015 609-49750-425200 488535 resale - beer credit -67.00 11/24/2015 609-49750-425200 235.50Check Total: Vendor:4263 CAYAN Check Sequence: 18 ACH Enabled: False 64316 Oct. 2015 - credit card machine rental 59.85 11/24/2015 609-49754-424100 59.85Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 19 ACH Enabled: False 103115 WCCO Oct 2015 1,281.00 11/24/2015 656-49879-430920 1,281.00Check Total: Vendor:3593 CENTRAL LAND TITLE GUARANTEE CO.Check Sequence: 20 ACH Enabled: False 11/17/2015 Phase VII BCOL 438,733.76 11/24/2015 229-45202-451020 11/17/2015 Phase VII BCOL 170,880.24 11/24/2015 229-45202-451020 609,614.00Check Total: AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 21 ACH Enabled: False 900996 340 lb carbon dioxide 94.00 11/24/2015 226-45122-421600 94.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 22 ACH Enabled: True 1151098 resale - beer 1,110.15 11/24/2015 609-49750-425200 117436 resale - beer 16,025.60 11/24/2015 609-49750-425200 117436 resale - beer N/A 42.00 11/24/2015 609-49750-425400 117601 resale - beer credit -22.45 11/24/2015 609-49750-425200 117763 resale - beer N/A 72.90 11/24/2015 609-49750-425400 117763 resale - beer 1,254.40 11/24/2015 609-49750-425400 117866 resale - beer 28,973.45 11/24/2015 609-49750-425200 117866 resale - beer n/a 232.80 11/24/2015 609-49750-425400 118021 resale - beer credit -20.00 11/24/2015 609-49750-425200 118099 resale - beer 1,370.35 11/24/2015 609-49750-425200 118099 resale - beer n/a 24.30 11/24/2015 609-49750-425400 118352 resale - beer 265.85 11/24/2015 609-49750-425200 49,329.35Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 23 ACH Enabled: True 822747 resale - beer 1,184.50 11/24/2015 609-49750-425200 1,184.50Check Total: Vendor:1980 DEPARTMENT OF PUBLIC SAFETY Check Sequence: 24 ACH Enabled: False 2016 Buyers Crd 2016 Buyers Card- IDEN # 6618 License Type MOOFSL 20.00 11/24/2015 609-49754-443990 20.00Check Total: Vendor:2891 DISCOUNT POST & POLE Check Sequence: 25 ACH Enabled: False 769601 (8) 6"x6"x16' - 4th st. Park 328.00 11/24/2015 101-45201-422300 328.00Check Total: Vendor:4239 ENVENTIS CORPORATION Check Sequence: 26 ACH Enabled: False 1219503-11/2015 Consolidated Comm- Nov. 2015 Gigabite Transport/Cross 7,571.63 11/24/2015 656-49879-430930 7,571.63Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 27 ACH Enabled: False 0486801 resale - (24) wood muddler 60.00 11/24/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 60.00Check Total: Vendor:3598 EVENT PHOTOGRAPHY PRINTING & DESIGN Check Sequence: 28 ACH Enabled: False 10/10/2015 Photos- Visit w/ Santa- 12/5/2015 350.00 11/24/2015 226-45127-431990 350.00Check Total: Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 29 ACH Enabled: True 11/1/2015 City Hall Phone Nov 2015 850.04 11/24/2015 702-00000-432100 11/1/2015 MCC Phone Nov 2015 609.62 11/24/2015 702-00000-432100 11/1/2015 Ballfields Phone Nov 2015 19.29 11/24/2015 702-00000-432100 11/1/2015 DMV Phone Nov 2015 272.86 11/24/2015 702-00000-432100 11/1/2015 Liquor Phone Nov 2015 278.13 11/24/2015 702-00000-432100 11/1/2015 Fire Hall Phone Nov 2015 235.88 11/24/2015 702-00000-432100 11/1/2015 Public Works Phone Nov 2015 344.57 11/24/2015 702-00000-432100 11/1/2015 Parks Phone Nov 2015 113.29 11/24/2015 702-00000-432100 11/1/2015 Prairie Center Phone Nov 2015 20.52 11/24/2015 702-00000-432100 11/1/2015 Sheriff Phone Nov 2015 68.56 11/24/2015 702-00000-432100 11/1/2015 City Hall Internet Nov 2015 99.95 11/24/2015 702-00000-432300 11/1/2015 MCC Internet Nov 2015 10.00 11/24/2015 702-00000-432300 11/1/2015 Ballfields Internet Nov 2015 10.00 11/24/2015 702-00000-432300 11/1/2015 DMV Internet Nov 2015 41.95 11/24/2015 702-00000-432300 11/1/2015 Liquor Internet Nov 2015 41.95 11/24/2015 702-00000-432300 11/1/2015 Fire Hall Internet Nov 2015 41.95 11/24/2015 702-00000-432300 11/1/2015 Animal Shelter Internet Nov 2015 29.95 11/24/2015 702-00000-432300 11/1/2015 Public Works Internet Nov 2015 69.95 11/24/2015 702-00000-432300 11/1/2015 Sheriff Internet Nov 2015 41.95 11/24/2015 702-00000-432300 11/1/2015 City Hall Cable Nov 2015 12.30 11/24/2015 101-41310-431990 11/1/2015 MCC Cable Nov 2015 315.28 11/24/2015 226-45122-432500 11/1/2015 City Hall Data Hosting Nov 2015 500.00 11/24/2015 702-00000-431900 11/1/2015 City Hall Svc Contract Nov 2015 250.00 11/24/2015 702-00000-431900 4,277.99Check Total: Vendor:1174 FINKEN WATER CENTERS Check Sequence: 30 ACH Enabled: False 01864TE (40) # Solar Salt - P.W. 33.00 11/24/2015 101-43127-421990 33.00Check Total: Vendor:2222 FOX SPORTS NET INC Check Sequence: 31 ACH Enabled: True J76669 FSN North Oct 2015 4,645.64 11/24/2015 656-49879-430920 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 4,645.64Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 32 ACH Enabled: False 103115-1 KMSP Oct 2015 1,134.60 11/24/2015 656-49879-430920 103115-2 WFTC Oct 2015 204.96 11/24/2015 656-49879-430920 1,339.56Check Total: Vendor:4045 DAN GLESER Check Sequence: 33 ACH Enabled: True 387207 Maintenance & Support Oct. 2015 1,590.00 11/24/2015 656-49877-431900 1,590.00Check Total: Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 34 ACH Enabled: True 149029 (165) locates Oct. 2015 -(1/2) 118.90 11/24/2015 656-49877-432770 149029 (165) locates Oct. 2015 -(1/2) 118.90 11/24/2015 601-49440-432770 237.80Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 35 ACH Enabled: False 189142 freight 22.50 11/24/2015 609-49750-433300 189142 resale - wine 760.00 11/24/2015 609-49750-425300 782.50Check Total: Vendor:3553 HARVEST BANK Check Sequence: 36 ACH Enabled: False 11/16/2015 Principal - 2013 G.O. Certificates of Indebtednes Series 2013A 60,000.00 11/24/2015 703-00000-231100 11/16/2015 Principal - 2013 G.O. Certificates of Indebtednes Series 2013A 5,760.00 11/24/2015 703-00000-461100 65,760.00Check Total: Vendor:4218 HOHENSTEINS, INC Check Sequence: 37 ACH Enabled: False 793359 resale - beer 166.00 11/24/2015 609-49750-425200 166.00Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 38 ACH Enabled: True 103115 HBO Oct 2015 179.17 11/24/2015 656-49879-430920 103115 HBO Bulk Oct 2015 513.05 11/24/2015 656-49879-430920 103115 Max Oct 2015 43.19 11/24/2015 656-49879-430920 735.41Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 39 ACH Enabled: False AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 103115-1 KSTC Oct. 2015 183.00 11/24/2015 656-49879-430920 103115-2 KSTP Oct. 2015 1,464.00 11/24/2015 656-49879-430920 1,647.00Check Total: Vendor:4288 J.L. SCHMITZ & SONS LLC Check Sequence: 40 ACH Enabled: False 1126 Storm Sewer Improvements- W River St 7,163.00 11/24/2015 101-43130-440990 7,163.00Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 41 ACH Enabled: False 2452216 resale - beer 2,182.40 11/24/2015 609-49750-425200 2452216 resale - beer N/A 24.60 11/24/2015 609-49750-425400 2452216 freight 3.00 11/24/2015 609-49750-433300 2452249 resale - beer 95.50 11/24/2015 609-49750-425200 2,305.50Check Total: Vendor:3855 JOANNE C JOHNSON Check Sequence: 42 ACH Enabled: False Oct15 BLANDN - Billing Period Oct 2015 3,000.00 11/24/2015 656-00000-220250 3,000.00Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 43 ACH Enabled: False 5294207 resale - liquor 1,740.94 11/24/2015 609-49750-425100 5294207 freight 20.16 11/24/2015 609-49750-433300 5294208 freight 97.57 11/24/2015 609-49750-433300 5294208 resale -wine 3,656.88 11/24/2015 609-49750-425300 5294209 resale -beer 21.99 11/24/2015 609-49750-425200 5295596 freight 35.16 11/24/2015 609-49750-433300 5295596 resale - liquor 3,485.33 11/24/2015 609-49750-425100 5295597 resale - wine 1,566.00 11/24/2015 609-49750-425300 5295597 resale - wine n/a 167.93 11/24/2015 609-49750-425400 5295597 freight 40.32 11/24/2015 609-49750-433300 5298179 resale -beer 0.96 11/24/2015 609-49750-433300 5299401 resale - liquor 7,796.84 11/24/2015 609-49750-425100 5299401 freight 109.18 11/24/2015 609-49750-433300 5299402 freight 106.55 11/24/2015 609-49750-433300 5299402 resale - wine 3,906.10 11/24/2015 609-49750-425300 5299403 resale - beer 21.99 11/24/2015 609-49750-425200 5300669 resale - liquor 4,297.55 11/24/2015 609-49750-425100 5300669 freight 48.35 11/24/2015 609-49750-433300 5300670 freight 47.52 11/24/2015 609-49750-433300 5300670 resale - wine 1,802.73 11/24/2015 609-49750-425300 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 5300670 resale - mix 62.48 11/24/2015 609-49750-425400 5300671 resale - beer 26.00 11/24/2015 609-49750-425200 5303162 resale - liquor 395.20 11/24/2015 609-49750-425100 5303162 freight 5.76 11/24/2015 609-49750-433300 5303163 freight 24.48 11/24/2015 609-49750-433300 5303163 resale - wine 829.80 11/24/2015 609-49750-425300 549563 freight -1.44 11/24/2015 609-49750-433300 549563 resale - liquor credit inv 5289936 -99.00 11/24/2015 609-49750-425100 550965 resale - liquor credit inv. 5292813 -6.33 11/24/2015 609-49750-425100 550965 freight credit inv. 5292813 -2.00 11/24/2015 609-49750-433300 550966 resale - liquor credit inv. 5294207 -16.32 11/24/2015 609-49750-425100 30,188.68Check Total: Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 44 ACH Enabled: False MN190-00101 General EDA Matters through 9/30/15 618.14 11/24/2015 213-46301-435100 MN190-00150 Modification TIF 22 through 9/30/15 740.00 11/24/2015 213-46301-435100 MN190-00151 FiberNet Management Contract through 9/30/15 74.00 11/24/2015 213-46301-435100 1,432.14Check Total: Vendor:3852 LASER MEMORIES Check Sequence: 45 ACH Enabled: False 940 (5) Nametags- Josey; Dallas; Cheence; Payton; Carolyn 40.00 11/24/2015 226-45122-420990 40.00Check Total: Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 46 ACH Enabled: False C0040210 LMCIT Claim #C0040210 date of loss 7/17/15 DW 148.00 11/24/2015 101-45201-443990 148.00Check Total: Vendor:2328 LOCH JEWELERS Check Sequence: 47 ACH Enabled: False 001-315506-0001 Glass Trophies Engraved for IEDC Breakfast 38.00 11/24/2015 213-46301-444900 38.00Check Total: Vendor:3896 M & M CARPET & UPHOLSTERY CLEANING Check Sequence: 48 ACH Enabled: False 1202 Library carpet cleaning 550.00 11/24/2015 101-45501-443990 550.00Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 49 ACH Enabled: True 206015 resale - cigarettes 928.44 11/24/2015 609-49750-425500 206015 resale - can coolers; bottle wraps; openers 218.01 11/24/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 1,146.45Check Total: Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 50 ACH Enabled: True 1251 (400) 100 insert cards ea. for wedding folder. Will last 3/4 yrs 746.52 11/24/2015 226-45122-420300 746.52Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 51 ACH Enabled: True 927073 (712) gal. diesel @ $1.7935 1,276.97 11/24/2015 101-43120-421200 927073 fees/taxes (712) gal. diesel @ $1.7935 332.60 11/24/2015 101-43120-421200 927080 fees/taxes (611) gal. unleaded @ $1.5571 273.12 11/24/2015 101-43120-421200 927080 (611) gal. unleaded @ $1.5571 951.39 11/24/2015 101-43120-421200 2,834.08Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 52 ACH Enabled: True 103115 MGM Oct 2015 95.96 11/24/2015 656-49879-430920 95.96Check Total: Vendor:3671 MIDWAY FORD Check Sequence: 53 ACH Enabled: False 105855 2016 Ford F350 - Parks 27,713.70 11/24/2015 703-00000-165010 27,713.70Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 54 ACH Enabled: False 058412 MLB Network Oct. 2015 261.66 11/24/2015 656-49879-430920 261.66Check Total: Vendor:1346 MN DEPT OF HEALTH Check Sequence: 55 ACH Enabled: False FBL-13905-15733 2016 License Renewal Application - MCC 1,095.00 11/24/2015 226-45122-443700 1,095.00Check Total: Vendor:1349 MN DEPT OF TRANSPORTATION Check Sequence: 56 ACH Enabled: False P00005092 14C003 - MNDOT Material Testing & Inspections 1,596.95 11/24/2015 400-43300-453010 1,596.95Check Total: Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 57 ACH Enabled: False 11/05/2015 2016 Ford Pickup MN Sales Tax, reg & plate fee 1,876.84 11/24/2015 703-00000-165010 11/16/2015 Change Class on Title from Y o TE 25.00 11/24/2015 101-45201-443990 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 1,901.84Check Total: Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 58 ACH Enabled: False 15532 Parts -thermostat 44.87 11/24/2015 101-42200-431990 15532 Labor - OT service - thermostat 160.00 11/24/2015 101-42200-431990 204.87Check Total: Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 59 ACH Enabled: True 10/20/15 (75) Incident Reports w/ changes - Fire 85.75 11/24/2015 101-42200-420300 85.75Check Total: Vendor:4286 MONTICELLO RUNNING BOOSTERS Check Sequence: 60 ACH Enabled: False 11/06/2015 Run Series Winners- t prizes 80.00 11/24/2015 226-45127-443900 80.00Check Total: Vendor:2323 MOODY'S INVESTORS SERVICE INC Check Sequence: 61 ACH Enabled: False P0179344 Rating Agency Fee - G.O. Bonds 2014A 11,000.00 11/24/2015 400-43300-462030 11,000.00Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 62 ACH Enabled: True 103115 Music Choice Oct 2015 336.99 11/24/2015 656-49879-430920 336.99Check Total: Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 63 ACH Enabled: True 3709 NTTC- October 2015 32,081.62 11/24/2015 656-49879-430920 32,081.62Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 64 ACH Enabled: True 1738 CCG Consult - Oct. 2015 (2) hrs 364.00 11/24/2015 656-49870-431970 364.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 65 ACH Enabled: True 923703 Bravo Oct 2015 280.35 11/24/2015 656-49879-430920 923705 chiller Oct 2015 25.00 11/24/2015 656-49879-430920 923706 cloo Oct 2015 25.00 11/24/2015 656-49879-430920 923707 CNBC Oct 2015 498.40 11/24/2015 656-49879-430920 923709 CNBC World Oct 2015 25.00 11/24/2015 656-49879-430920 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 923710 E! Oct 2015 274.12 11/24/2015 656-49879-430920 923712 Esquire Oct 2015 193.13 11/24/2015 656-49879-430920 923716 msnbc Oct 2015 398.72 11/24/2015 656-49879-430920 923717 Mun2 Oct 2015 28.06 11/24/2015 656-49879-430920 923718 NBC Olympics Oct 2015 137.06 11/24/2015 656-49879-430920 923719 oxygen Oct 2015 261.66 11/24/2015 656-49879-430920 923721 sprout Oct 2015 25.00 11/24/2015 656-49879-430920 923722 Syfy Oct 2015 323.96 11/24/2015 656-49879-430920 923723 Golf Channel Oct 2015 323.96 11/24/2015 656-49879-430920 923724 Telemundo Oct 2015 42.70 11/24/2015 656-49879-430920 923725 Universal HD Oct 2015 177.32 11/24/2015 656-49879-430920 923727 USA Oct 2015 996.80 11/24/2015 656-49879-430920 923728 NBC Sports Network Oct 2015 249.20 11/24/2015 656-49879-430920 4,285.44Check Total: Vendor:4188 NELSON ELECTRIC MOTOR REPAIR, INC Check Sequence: 66 ACH Enabled: False 7445 (2) recond. impellers; (4) hydro wear rings- Park Lift Station 1,005.00 11/24/2015 602-49490-440440 1,005.00Check Total: Vendor:2082 NEUSTAR INC Check Sequence: 67 ACH Enabled: True M10806053 Acct. 19894 10/10-31/15- Local # Portability 105.00 11/24/2015 656-49870-431990 105.00Check Total: Vendor:1913 NEW FRANCE WINE Check Sequence: 68 ACH Enabled: False 104563 freight 15.00 11/24/2015 609-49750-433300 104563 resale - wine 588.00 11/24/2015 609-49750-425300 603.00Check Total: Vendor:2216 NHL NETWORK Check Sequence: 69 ACH Enabled: False 103115 NHL SD Oct. 2015 224.28 11/24/2015 656-49879-430920 224.28Check Total: Vendor:2492 NORTHLAND REFRIGERATION INC Check Sequence: 70 ACH Enabled: False 6441 Miss. Room - Heating valve 255.00 11/24/2015 226-45122-440440 255.00Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 71 ACH Enabled: True 22053 Oct 2015 - Tech Assistance City Projects - Brewery Ordinance 1,906.75 11/24/2015 101-41910-431990 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 22053 Oct 2015 - Tech Assistance - City Projects 1,518.10 11/24/2015 101-41910-431990 22054 ZQCUB - Oct 2015 Tech Assist - Quarry Conditional Use Permit 1,992.00 11/24/2015 101-00000-220110 22054 ZLAMPI - Oct 2015 Tech Assist - Lampi Subdivision 837.00 11/24/2015 101-00000-220110 22055 Oct 2015 - Tech Assistance - Meetings 150.00 11/24/2015 101-41910-431990 22056 Oct 2015 - Tech Assistance - Northwest Interchange Study 368.20 11/24/2015 101-41910-431990 6,772.05Check Total: Vendor:3346 OFFICEMAX Check Sequence: 72 ACH Enabled: False 924496 1pk 9v battery; (1) 20pk AA; 1 doz sharpie 73.40 11/24/2015 101-43110-420990 73.40Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 73 ACH Enabled: True 52153 Material - ballast replaced -Library 28.85 11/24/2015 101-45501-440100 52153 Labor- ballast replaced -Library 88.00 11/24/2015 101-45501-440100 116.85Check Total: Vendor:2131 ONVOY LLC Check Sequence: 74 ACH Enabled: True 151102008669 voice Nov 2015- A links; 800 Dips 1,257.91 11/24/2015 656-49879-430910 151102009111 Voice Op. Serv.-Oct/Nov 2015 Wholesale 800 Switched 2,293.41 11/24/2015 656-49879-430910 151102009111 1st of 9 Fraud Payments-Wholesale 800 Switched 2,072.47 11/24/2015 656-49879-430910 5,623.79Check Total: Vendor:4040 TRACEY OTTO Check Sequence: 75 ACH Enabled: False 11/04/2015 (1) hr -Spin & Sculpt Instructor 11-2-2015 20.00 11/24/2015 226-45127-430120 20.00Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 76 ACH Enabled: False 8522444 resale - wine 673.50 11/24/2015 609-49750-425300 8522444 freight 11.25 11/24/2015 609-49750-433300 684.75Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 77 ACH Enabled: False 224565 resale - winecredit inv 2873132 -98.60 11/24/2015 609-49750-425300 224565 frieght credit inv 2873132 -2.64 11/24/2015 609-49750-433300 224566 resale - wine credit inv 2873132 -9.32 11/24/2015 609-49750-425300 224803 freight -2.88 11/24/2015 609-49750-433300 224803 resale - liquor credit inv 2873131 -467.90 11/24/2015 609-49750-425100 2875891 resale - liquor 3,387.63 11/24/2015 609-49750-425100 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 2875891 freight 42.49 11/24/2015 609-49750-433300 2876873 freight 16.26 11/24/2015 609-49750-433300 2876873 resale - liquor 1,046.19 11/24/2015 609-49750-425100 2876874 resale - wine 1,230.29 11/24/2015 609-49750-425300 2876874 freight 28.80 11/24/2015 609-49750-433300 2878701 resale - wine 2,304.00 11/24/2015 609-49750-425300 2878701 freight 30.24 11/24/2015 609-49750-433300 2879506 frieght 41.76 11/24/2015 609-49750-433300 2879506 resale - liquor 3,243.94 11/24/2015 609-49750-425100 2879507 resale - wine 185.00 11/24/2015 609-49750-425300 2879507 freight 7.20 11/24/2015 609-49750-433300 2880436 freight 19.19 11/24/2015 609-49750-433300 2880436 resale - liquor 1,929.91 11/24/2015 609-49750-425100 2880437 resale - wine 2,732.55 11/24/2015 609-49750-425300 2880437 resale - wine n/a 53.00 11/24/2015 609-49750-425300 2880437 freight 59.04 11/24/2015 609-49750-433300 2882238 freight 4.32 11/24/2015 609-49750-433300 2882238 freight 310.70 11/24/2015 609-49750-433300 2882239 freight 34.56 11/24/2015 609-49750-433300 2882239 resale - wine 1,346.45 11/24/2015 609-49750-425300 17,472.18Check Total: Vendor:4060 POP MEDIA NETWORKS, LLC POP MEDIA GROUP, LLC Check Sequence: 78 ACH Enabled: True 159136 Pop Oct 2015 466.35 11/24/2015 656-49879-430920 466.35Check Total: Vendor:1455 RED'S MARATHON Check Sequence: 79 ACH Enabled: False 10/06/2015 #202 Meyers Sprayer - 1 can 19.22 11/24/2015 101-45201-421990 19.22Check Total: Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 80 ACH Enabled: False 162888 freight 7.99 11/24/2015 226-45122-433300 162888 party room 93.16 11/24/2015 226-45127-421460 162888 resale - concession 274.78 11/24/2015 226-45127-425410 375.93Check Total: Vendor:2602 RFD TV Check Sequence: 81 ACH Enabled: False 2192-1281 RFD-TV Oct 2015 19.52 11/24/2015 656-49879-430920 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 19.52Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 82 ACH Enabled: True 11/5/2015 Mileage Reimbursement October 2015 (240 miles) 138.00 11/24/2015 101-42700-433100 138.00Check Total: Vendor:3827 SAMBATEK INC Check Sequence: 83 ACH Enabled: True 06390 Ordinance Updates; General Planning services thru 10/17/15 119.00 11/24/2015 101-41910-431990 119.00Check Total: Vendor:4287 MICHAEL & KARI SANDERS Check Sequence: 84 ACH Enabled: False 11/5/2015 ZQUARY - Reimburse Landscape Escrow. 7,500.00 11/24/2015 101-00000-220110 7,500.00Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 85 ACH Enabled: False W4990960 10/24/2015 - Brittany Hall R2182 140.00 11/24/2015 226-45122-431992 140.00Check Total: Vendor:4148 SHERWIN WILLIAMS CO. #3442 Check Sequence: 86 ACH Enabled: False 0266-2 credit (15) 5 gal -530.13 11/24/2015 101-45201-422300 6018-4 (50) 5 gal paint; (10) shoe covers - 4th St. Park 1,786.15 11/24/2015 101-45201-422300 6052-3 (1) gal Hyper Blue paint; (1) Qt. Red- 4th st 64.76 11/24/2015 101-45201-422300 6513-4 (2) biosove wipes 42.00 11/24/2015 101-45201-421600 1,362.78Check Total: Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 87 ACH Enabled: False 103115 Showtime Oct. 2015 125.40 11/24/2015 656-49879-430920 125.40Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 88 ACH Enabled: False 103114 WUCW Oct 2015 402.60 11/24/2015 656-49879-430920 402.60Check Total: Vendor:3688 SOURCEONE SOLUTIONS LLC Check Sequence: 89 ACH Enabled: True 5313 Postage-Nov. 2015- monthly bill; 564.01 11/24/2015 656-49870-432200 5313 Nov. 2015- monthly bill; (18) insert; auto pay; 2,030.27 11/24/2015 656-49870-431800 5313 Nov. 2015- Switch Audit 2,500.00 11/24/2015 656-49870-431800 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 5,094.28Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 90 ACH Enabled: False 1344504 freight 0.70 11/24/2015 609-49750-433300 1344505 freight 8.05 11/24/2015 609-49750-433300 1344505 resale - liquor 510.08 11/24/2015 609-49750-425100 1344507 resale - wine 232.00 11/24/2015 609-49750-425300 1344507 freight 2.80 11/24/2015 609-49750-433300 1345210 resale- wine 1,538.08 11/24/2015 609-49750-425300 1346912 freight 18.67 11/24/2015 609-49750-433300 1346912 resale - liquor 1,625.61 11/24/2015 609-49750-425100 1346913 resale - wine 2,746.00 11/24/2015 609-49750-425300 1346913 freight 51.80 11/24/2015 609-49750-433300 6,733.79Check Total: Vendor:2603 SPECIALTY TURF & AG, INC Check Sequence: 91 ACH Enabled: False I44021 CR ZPARKS-HUNTER - credit (7) GrassMat 5x100' Netless inv. I44021-245.00 11/24/2015 229-45202-453010 I44537 (49) 50 lb. Eco Thaw 403.38 11/24/2015 101-45201-421600 I44545 (1) JG ea.- Ex-Salt Saline Soil trtmnt; Transfilm 320.00 11/24/2015 101-45201-421600 478.38Check Total: Vendor:2564 SPORTS PRO LLC Check Sequence: 92 ACH Enabled: True 422 Labor- Precor AMT100i 200.00 11/24/2015 226-45122-440800 422 Travel- Precor AMT100i 25.00 11/24/2015 226-45122-440800 422 Parts- STD Belt Horz. Brake-Precor AMT100i 107.00 11/24/2015 226-45122-440800 453 Labor- Treadmill; Elliptical- qtly maint. 545.00 11/24/2015 226-45122-440800 453 Parts - #C28 Treadmill - (4) ea. nut;screw 17.12 11/24/2015 226-45122-440800 894.12Check Total: Vendor:3829 STEVE'O'SEPTIC Check Sequence: 93 ACH Enabled: True Nov 2015 (15) 10/12-31/15 Porta Potty Rental; (5) rental-wntrz.11/1-8/15 627.40 11/24/2015 101-45201-431990 627.40Check Total: Vendor:3251 STRATEGIC INSIGHTS INC Check Sequence: 94 ACH Enabled: False 204 Capital Planning Software; 1 user license; valid until 1/1/17 675.00 11/24/2015 101-41520-421990 675.00Check Total: Vendor:2254 SUNRAY PRINTING SOLUTIONS INC Check Sequence: 95 ACH Enabled: False AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference 48186 Recycling Handouts (500) 184.14 11/24/2015 101-43230-421990 48187 Postage for Fall/Winter Newsletter (5,374) 2,970.65 11/24/2015 101-41940-431950 3,154.79Check Total: Vendor:2251 TEGNA/GANNETT CO INC Check Sequence: 96 ACH Enabled: False 654-1145 TEGNA Oct 2015 1,354.20 11/24/2015 656-49879-430920 1,354.20Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 97 ACH Enabled: True 929748 resale - beer N/A 37.50 11/24/2015 609-49750-425400 929749 resale - beer N/A 237.15 11/24/2015 609-49750-425400 929750 resale - beer 17,749.90 11/24/2015 609-49750-425200 992062 resale - hard cider 103.20 11/24/2015 609-49750-425400 992063 resale - beer N/A 55.50 11/24/2015 609-49750-425400 18,183.25Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 98 ACH Enabled: False 471465 WGN America Oct. 2015 190.32 11/24/2015 656-49879-430920 190.32Check Total: Vendor:3594 TRIMARK Check Sequence: 99 ACH Enabled: False 2530043 resale - drinking jars; souffle lid 59.63 11/24/2015 609-49750-425400 2530043 Asst. bags; 242.09 11/24/2015 609-49754-421990 301.72Check Total: Vendor:2325 GREG VEROOTIS Check Sequence: 100 ACH Enabled: True 452 Engine 11- (10) Spanner Wrench; (5) Hydr. Wrench 306.11 11/24/2015 101-42200-421990 306.11Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 101 ACH Enabled: True 1647131 resale - soda pop 218.25 11/24/2015 609-49750-425400 1651476 resale - soda pop 309.00 11/24/2015 609-49750-425400 527.25Check Total: Vendor:1684 VINOCOPIA Check Sequence: 102 ACH Enabled: True 0137018 freight 7.50 11/24/2015 609-49750-433300 0137018 resale - wine 296.00 11/24/2015 609-49750-425300 0137597 freight 12.50 11/24/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 0137597 resale- liquor 262.83 11/24/2015 609-49750-425100 0137597 resale- wine 336.00 11/24/2015 609-49750-425300 914.83Check Total: Vendor:2067 WAG PARTNERSHIP Check Sequence: 103 ACH Enabled: False 11/5/2015 ZHOGLD - Refund 2,391.00 11/24/2015 101-00000-220110 2,391.00Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 104 ACH Enabled: False 7478 Materials - (2) LED lamps; (2) socket adptr 565.00 11/24/2015 226-45122-440100 7478 Labo-(1.5) hrs - (2) LED lamps; (2) socket adptr 102.00 11/24/2015 226-45122-440100 667.00Check Total: Vendor:1568 WEST SHERBURNE TRIBUNE Check Sequence: 105 ACH Enabled: False 73460 30% off Sine Sale - 10/31/15 342.00 11/24/2015 609-49754-434990 342.00Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 106 ACH Enabled: True 408518 resale - wine 392.00 11/24/2015 609-49750-425300 408518 freight 6.30 11/24/2015 609-49750-433300 398.30Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 107 ACH Enabled: False 7053661 resale - wine 240.00 11/24/2015 609-49750-425300 7053661 freight 2.88 11/24/2015 609-49750-433300 7055435 resale - wine 788.00 11/24/2015 609-49750-425300 7055435 freight 7.20 11/24/2015 609-49750-433300 1,038.08Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 108 ACH Enabled: False 1080394906 resale - liquor 3,498.07 11/24/2015 609-49750-425100 1080394906 resale - wine 624.00 11/24/2015 609-49750-425300 1080394906 resale - mix 144.00 11/24/2015 609-49750-425400 1080394906 freight 61.74 11/24/2015 609-49750-433300 1080397669 resale - liquor 112.80 11/24/2015 609-49750-425100 1080397669 freight 1.65 11/24/2015 609-49750-433300 1080397920 freight 23.93 11/24/2015 609-49750-433300 1080397920 resale - wine 166.66 11/24/2015 609-49750-425300 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 1080397920 resale - liquor 1,426.26 11/24/2015 609-49750-425100 6,059.11Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 109 ACH Enabled: True 600-1013 World Fishing Oct 2015 22.57 11/24/2015 656-49879-430920 22.57Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 110 ACH Enabled: False License 2016 2016 Tobacco License Renewal 150.00 11/24/2015 609-49754-443990 150.00Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 111 ACH Enabled: True 10/31/2015 Court Fines & Fees for October 2015 3,035.27 11/24/2015 101-42100-430410 November November 2015 Deputies Contract 94,170.00 11/24/2015 101-42100-430500 97,205.27Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 112 ACH Enabled: True 278415536 data & internet access- 11/1-30/2015 1,918.42 11/24/2015 656-49879-430930 278444772 data & internet access- 11/1-30/2015 5,230.12 11/24/2015 656-49879-430930 7,148.54Check Total: Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 113 ACH Enabled: True 003293-11/15 11/1-30/2015 Private Line; cost recovery surcharge 2,478.33 11/24/2015 656-49879-430910 2,478.33Check Total: Total for Check Run: Total of Number of Checks: 1,108,918.23 113 AP-Computer Check Proof List by Vendor (11/18/2015 - 2:45 PM)Page 18 The preceding list of bills payable was reviewed and approved for payment. Date: 11/23/15 Approved by ______________________________________ Mayor Brian Stumpf User: Printed:11/17/2015 - 9:37AM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00201.11.2015 - 201.11.2015 US Bank Invoice No Description Amount Payment Date Acct Number Reference Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 1 ACH Enabled: True 11/1/2015 November 2015 1,763.44 11/15/2015 101-00000-217066 1,763.44Check Total: Vendor:1426 CITY OF MONTICELLO Check Sequence: 2 ACH Enabled: True 10063 Qtr3 2015 Front St. Pk-215 Front St.sprinkler 89.86 11/15/2015 101-45201-438200 10128 Qtr3 2015 Office Facility - 118 6th St. W 39.97 11/15/2015 101-41941-438200 10250 Qtr3 2015 HeadEnd Garage 3698 1/2 Sch. Blvd 41.20 11/15/2015 656-49870-438200 10267 Qtr3 2015 Comm. Garden - 407 6th St W Sprinkler 35.70 11/15/2015 226-45127-438200 5002 Qtr 3 2015 1510 Hart Blvd Sprinkler 211.75 11/15/2015 101-43120-438200 5003 Qtr 3 2015 1460 Hart Blvd Sprinkler 136.78 11/15/2015 101-43120-438200 5004Qtr 3 2015 1390 Hart Blvd Sprinkler 912.25 11/15/2015 101-43120-438200 5005 Qtr 3 2015 822 Hart Blvd Sprinkler 454.75 11/15/2015 101-43120-438200 5026 Qtr 3 2015 Ellison Park 811 River St E 1,048.07 11/15/2015 101-45201-438200 5248 Qtr 3 2015 Bridge Park East sprinkler 513.25 11/15/2015 101-45201-438200 5249 Qtr 3 2015 Bridge Park West sprinkler 429.25 11/15/2015 101-45201-438200 5250 Qtr 3 2015 Bridge Park West 107 River St W. Rm 132.80 11/15/2015 101-45201-438200 5569 Qtr 3 2015 Freeway Park 2331 Mdw Oak Ave Sprinkler 1,800.25 11/15/2015 101-45201-438200 7224 Qtr 3 2015 WWTP 4,811.67 11/15/2015 602-49480-438200 7441 Qtr 3 2015 200W Broadway sprinkler 26.18 11/15/2015 101-43120-438200 7885 Qtr 3 2015 Help Center 55.43 11/15/2015 217-41990-438200 8086 Qtr 3 2015 4th St Warming House 39.97 11/15/2015 101-45201-438200 8114 Qtr 3 2015 Hi-Way Liquor 532.05 11/15/2015 609-49754-438200 8117 Qtr 3 2015 MCC 2,864.89 11/15/2015 226-45122-438200 8119 Qtr 3 2015 Fire Station 284.66 11/15/2015 101-42200-438200 8120 Qtr 3 2015 Blding Inspec. Garage 39.97 11/15/2015 101-41940-438200 8177 Qtr 3 2015 Library 1,018.47 11/15/2015 101-45501-438200 8394 Qtr 3 2015 Riverside Cemetary 1321 Rvr St W sprinkler 36.89 11/15/2015 651-49010-438200 8488 Qtr 3 2015 Hillcrest Park 1706 Rvr. St. W sprinkler 445.75 11/15/2015 101-45201-438200 8528 Qtr 3 2015 Monti- NSP Softball Field-2171 Rvr St W 3,372.20 11/15/2015 101-45203-438200 8533 Qtr 3 2015 Chelsea Rd Lift 3176 Chelsea Rd W Sprinkler 331.75 11/15/2015 602-49490-438200 8621 Qtr 3 2015 Fenning Rnd-About-9370 Fenning Ave. NE sprinkler 47.60 11/15/2015 101-43120-438200 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 8622 Qtr 3 2015 Pioneer Pk bathroom- 5010 1/2 Fallon Ave 80.60 11/15/2015 101-45201-438200 8631 Qtr 3 2015 Animal Shltr - 203 Chlesea Rd 165.71 11/15/2015 101-42700-438200 8673 Qtr 3 2015 Head End Blding 41.20 11/15/2015 656-49870-438200 8674 Qtr 3 2015 Reservoir- 207 Chelsea Rd sprinkler 303.25 11/15/2015 601-49440-438200 8903 Qtr 3 2015 PW Shop/Clerical 463.40 11/15/2015 101-43127-438200 8904 Qtr 3 2015 PW Vehicle Storage 40.46 11/15/2015 101-43127-438200 8905 Qtr 3 2015 PW Office 788.82 11/15/2015 101-43127-438200 8907 Qtr 3 2015 PW sprinklers 412.75 11/15/2015 101-43127-438200 22,049.55Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 3 ACH Enabled: True 11/6/15 Fastenal - (100) 11" cable tie 2.02 11/15/2015 601-49440-422700 11/6/15 Monti Napa - comb. wrentch 4.93 11/15/2015 101-43127-421990 11/6/15 Grady's - (2) rib anchor 4.98 11/15/2015 601-49440-422700 11/6/15 Grady's - duct tape 6.99 11/15/2015 101-45201-421650 11/6/15 Cub - resale - Lemons/limes 19.90 11/15/2015 609-49750-425500 11/6/15 Grady's -(3) metal broom handles; 60 thrd. handle 24.96 11/15/2015 101-43127-421990 11/6/15 Home Depot -ZPARKS-HUNTER Blding- 25.21 11/15/2015 229-45202-453010 11/6/15 Grady's - pail liner; brush 25.98 11/15/2015 101-45201-421510 11/6/15 Monti Napa - sprayer- coil; contacts 32.29 11/15/2015 101-45201-421990 11/6/15 Home Depot -ZPARKS-HUNTER Blding-(9) 2x4 12ft 33.12 11/15/2015 229-45202-453010 11/6/15 Monti Napa -Mirror for sweeper 53.69 11/15/2015 101-43120-422110 11/6/15 Moon Motors - (2) ea. moose; clutch cbl; chute; bolt; (1) thrott 56.23 11/15/2015 101-45201-422100 11/6/15 DISH - 10/2-11/01/2015 56.64 11/15/2015 609-49754-432500 11/6/15 Home Depot -Perm. Drop Supplies- (2) drill pt; (4) clamp, etc 60.89 11/15/2015 656-49877-421990 11/6/15 Walmart - (5) Latch tote - for water bags 106.71 11/15/2015 101-43120-421990 11/6/15 Dyna - (3) Adhesive; (100) washer flat & split lock 108.69 11/15/2015 101-43127-421990 11/6/15 Deb's Cleaners - (15) dry clean jackets 117.98 11/15/2015 609-49754-431990 11/6/15 M & M Express - (6) cable; 2.5 gal. HP Ultra; chain oil- chutes 167.60 11/15/2015 101-45201-422100 11/6/15 Sherwin Williams- 4th St Hockey Brds-(5) 5 gal; (5) 5gal primr; 351.98 11/15/2015 101-45201-421650 11/6/15 WHCE - HADCO lights@E 7th St Aug 2015 357.75 11/15/2015 101-43160-431900 11/6/15 Pipeline Supply- (40 )ft wall pipe astm; (2) 15" Galv. Flard end 409.99 11/15/2015 101-43130-421990 11/6/15 Arctic Glacier - resale- inv. 423526512; 421527213 466.00 11/15/2015 609-49750-425500 11/6/15 WHCE - HADCO lights@E 7th St Sept 2015 357.75 11/15/2015 101-43160-431900 11/6/15 WHCE - 14 lights-4489 Sc. Blvd Sept 2015 193.90 11/15/2015 101-43160-431900 11/6/15 G & K -Mats-inv#1043276162; 1043287168; 1043298218; 253.12 11/15/2015 609-49754-431990 11/6/15 G & K -inv# 93670916-(4) ea.swtr vst; v-neck; (6). Shrt; 652.60 11/15/2015 609-49754-421110 11/6/15 Big Lk. Lmbr- ZPARKS-HUNTERS Bld- image II Steel Order 2,345.00 11/15/2015 229-45202-453010 11/6/15 Walmart - cred- tax charged. (5) Latch tote - for water bags -106.71 11/15/2015 101-43120-421990 11/6/15 Walmart-(5) Latch tote - for water bags 99.85 11/15/2015 101-43120-421990 11/6/15 Grady's - Magic Eraser- head table cloth 3.49 11/15/2015 226-45122-421100 11/6/15 Fastenal - 18oz. white traffic marker 3.59 11/15/2015 602-49490-421990 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 Monti Napa -aerosol touch - head table covering 7.63 11/15/2015 226-45122-422990 11/6/15 Grady's -ballcock adj.for toilets 8.99 11/15/2015 226-45122-422990 11/6/15 Grady's -ballcock adj.for library toilet 8.99 11/15/2015 101-45501-422990 11/6/15 Grady's -(2) 4oz. lube spray; 105v battery (1/2) 9.99 11/15/2015 601-49440-421990 11/6/15 Grady's -(2) 4oz. lube spray; 105v battery (1/2) 9.98 11/15/2015 602-49490-421990 11/6/15 Grady's -treadmill tools - bit splt pt; socket hex bit; etc 20.76 11/15/2015 226-45122-422990 11/6/15 Monti Napa- (3) gal antifreeze- llift station generators 20.97 11/15/2015 602-49490-421300 11/6/15 Cub - (2) forks; plates; ketchup 21.16 11/15/2015 101-42200-421990 11/6/15 Cub - resale - (8) Lemons; (40) limes 25.20 11/15/2015 609-49750-425500 11/6/15 Swank - indoor movie- 10/30/15 26.00 11/15/2015 226-45127-421980 11/6/15 Oriental Trading Co- Halloween Kiddie Parade- tatoos;spiders 30.46 11/15/2015 226-45127-421980 11/6/15 Westlund Distrib - (12) hinges for cabinets 33.48 11/15/2015 226-45122-422300 11/6/15 Monti Vacuum - Library- bag; labor 49.90 11/15/2015 101-45501-422990 11/6/15 Walmart - (3) LP Exchange 56.94 11/15/2015 101-43120-421990 11/6/15 Home Depot- (2) 400W bulbs- gym & romp n' stomp 57.98 11/15/2015 226-45122-422990 11/6/15 NBP - (5) reams astrobrights paper 59.95 11/15/2015 226-45122-420990 11/6/15 NBP - (10) reams paper; 12pk post-its; 1 bx file folders 65.58 11/15/2015 226-45122-420990 11/6/15 Walmart - gym supply 15.88 11/15/2015 226-45127-421730 11/6/15 Walmart -party room 6.88 11/15/2015 226-45127-421460 11/6/15 Walmart -resale concession 53.50 11/15/2015 226-45127-425410 11/6/15 Monti Napa -(9) oil dry- Hydro. leak Sunset Ponds 79.74 11/15/2015 101-43127-421990 11/6/15 Ausco - Final- (11) Blazin thru Bertram Shirts 104.50 11/15/2015 226-45127-421980 11/6/15 Runnings - 18Qt Roaster; 45a Cartridge fuse; 1 gal degreaer 104.96 11/15/2015 101-42200-421990 11/6/15 Artisan Wedding & Events - drape back 1/2 Miss Rm/lilghts 250.00 11/15/2015 226-45127-431990 11/6/15 Strategic - (17) dz forks; (11)dz. spoon; (5)dz knife 364.70 11/15/2015 226-45127-420750 11/6/15 Arctic Glacier -resale- inv #421527910; 421528612; 421529310 402.20 11/15/2015 609-49750-425500 11/6/15 Sprint Aquatics - bal. from bkordered goggles 450.08 11/15/2015 226-45127-425490 11/6/15 Dacotah Paper - Lockerroom/Bathroom Supplies 182.46 11/15/2015 226-45122-421990 11/6/15 Dacotah Paper - Cleaning Supplies 289.36 11/15/2015 226-45122-421100 11/6/15 Dacotah Paper - resale- concession food 97.16 11/15/2015 226-45127-425410 11/6/15 Ausco - (120) various iniform- Staff reimrs $18 ea for fleece 1,275.50 11/15/2015 226-45122-421110 11/6/15 Dacotah Paper - Cleaning Supplies 864.65 11/15/2015 226-45122-421100 11/6/15 Dacotah Paper - Lockerroom/Bathroom Supplies 652.68 11/15/2015 226-45122-421990 11/6/15 Dacotah Paper - resale- concession food 43.43 11/15/2015 226-45127-425410 11/6/15 Dacotah Paper - (4) Maintc. supply- Top Untouchable BEI 119.08 11/15/2015 226-45122-422990 11/6/15 MN Dept of Labor - 2015 MN Bldg & Comm Energy Code Class (DW) 85.00 11/15/2015 101-42400-433100 11/6/15 MN Dept of Labor - 2015 MN Bldg & Comm Energy Code Class (JR) 85.00 11/15/2015 101-42400-433100 11/6/15 ECM - Subscription to Monticello Times for City Hall (2 yrs) 74.00 11/15/2015 101-41940-443300 11/6/15 Cartegraph - 12/25/15-12/24/16 - Cartelite Subscription Renewal 1,968.00 11/15/2015 702-00000-431900 11/6/15 Sentry Systems - 10/1/15 - 9/30/16 Commercial Monitoring System 180.00 11/15/2015 101-41940-431900 11/6/15 Verizon - FIREDN - Aug 21 - Sept 20 70.02 11/15/2015 101-42200-432100 11/6/15 Verizon - Aug 21 - Sept 20 26.04 11/15/2015 101-43120-432100 11/6/15 Verizon - 8/11/15 - 9/10/15 25.02 11/15/2015 101-43115-432100 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 Verizon - 8/11/15 - 9/10/15 8.34 11/15/2015 601-49440-432100 11/6/15 Verizon - 8/11/15 - 9/10/15 8.34 11/15/2015 602-49490-432100 11/6/15 Verizon - 8/11/15 - 9/10/15 8.34 11/15/2015 656-49870-432100 11/6/15 Randys Sanitation - October 2015 Shredding CH 16.48 11/15/2015 101-41940-431990 11/6/15 Randys Sanitation - October 2015 Shredding DMV 16.48 11/15/2015 217-41990-431990 11/6/15 MN Dept of Labor - 2015 MN Bldg & Comm Energy Code Class (DJH) 85.00 11/15/2015 101-42400-433100 11/6/15 NBP - clipboard, bookend, magnetic clips, pop up dispenser, 91.87 11/15/2015 101-41940-420990 11/6/15 Amazon - Kleenex 68.80 11/15/2015 101-41940-421990 11/6/15 Holiday - unleaded fuel 11.364 gals @ $2.499 28.40 11/15/2015 217-41990-421200 11/6/15 Holiday - unleaded fuel 10.183 gals @ $2.499 25.45 11/15/2015 217-41990-421200 11/6/15 USPS - 3 first class pkgs to St.Paul 19.58 11/15/2015 217-41990-432200 11/6/15 USPS - 2 first class pkgs to St.Paul 12.65 11/15/2015 217-41990-432200 11/6/15 Office Max - Printing Glossy Covers (20) 8.00 11/15/2015 101-41940-420990 11/6/15 Quizno's - Special Council - Bertram Workshop 104.52 11/15/2015 101-41110-443990 11/6/15 Domino's Pizza - EDA Special Meeting 70.75 11/15/2015 213-46500-443990 11/6/15 Grady's - Tender #7- Cap Galv 3/8" 1.79 11/15/2015 101-42200-422110 11/6/15 Grady's -25pk tacks for Miss. Rm lights 2.29 11/15/2015 226-45122-422990 11/6/15 General Rental -ZPARKS-HUNTER-Blding- (2) Casters 5.34 11/15/2015 229-45202-453010 11/6/15 Grady's - (2) door wedges 8.98 11/15/2015 226-45127-421980 11/6/15 M & M Express -BR600 - fuel pump 9.59 11/15/2015 101-45201-422100 11/6/15 NBP -1 doz. pens 12.48 11/15/2015 226-45122-420990 11/6/15 Marties - (2) straw bales 12.72 11/15/2015 101-45201-440900 11/6/15 Cub - resale - (6) Lemons; (20) limes 15.21 11/15/2015 609-49750-425500 11/6/15 Monti Napa -(3) Star Brite Anti-Freeze- winterize sprayer 17.46 11/15/2015 101-45201-422100 11/6/15 Runnings - tire gauge - Fire Dept 18.99 11/15/2015 101-42200-421990 11/6/15 Runnings - 24 pk water bottles 19.92 11/15/2015 101-42200-421990 11/6/15 Grady's -1 gal Yellow Paint 30.74 11/15/2015 601-49440-421990 11/6/15 Dairy Queen - Mike, Daryl, Don - meal 10/21/15 30.61 11/15/2015 101-42200-433100 11/6/15 Monti Napa -#226- (6) Star Brite Antifreeze 34.92 11/15/2015 101-45201-422100 11/6/15 The Spot- Mike, Daryl, Don - meal Duluth Conf. 10/22/15 35.58 11/15/2015 101-42200-433100 11/6/15 Mills Gas Mart - 16.653 gal. @ $2.199 - Duluth Conf. 36.62 11/15/2015 101-42200-433100 11/6/15 JJ Astor - Mike; Daryl; Don meal 10/22/15 Duluth Conf. 44.97 11/15/2015 101-42200-433100 11/6/15 Denny's - Mike; Daryl; Don meal 10/24/15 Duluth Conf. 45.55 11/15/2015 101-42200-433100 11/6/15 Ickler Bearing & Machine-#106 Paver- (2) Bolt Flange 48.21 11/15/2015 101-43120-422100 11/6/15 Green Mill - Mike; Daryl; Don meal 10/22/15 Duluth Conf. 48.52 11/15/2015 101-42200-433100 11/6/15 JJ Astor - Mike; Daryl; Don meal 10/23/15 Duluth Conf. 50.85 11/15/2015 101-42200-433100 11/6/15 NBP - (9) reams copy paper 52.41 11/15/2015 226-45122-420990 11/6/15 JJ Astor - Mike; Daryl; Don Bfst-10/24/15 Duluth Conf. 54.29 11/15/2015 101-42200-433100 11/6/15 Fastenal - 475ct. shop towels 55.02 11/15/2015 101-45201-421650 11/6/15 Marties --Range 25# 59.00 11/15/2015 101-43130-421990 11/6/15 Mills Fleet Farm - streets- (2) jeans 59.98 11/15/2015 101-43120-421110 11/6/15 Ptouch Direct - (5) misc. label mach. tape 71.52 11/15/2015 226-45122-421990 11/6/15 Walmart --(4) hand santzr; (2) Post-it; (2) legal pads; (2) 6pk 74.09 11/15/2015 656-49870-421990 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 Walmart --6pk sponges 2.98 11/15/2015 226-45122-421100 11/6/15 Walmart --resale - concession 48.16 11/15/2015 226-45127-425410 11/6/15 Walmart --(2) candy corn 3.96 11/15/2015 226-45127-421980 11/6/15 Walmart --party room supplies 20.64 11/15/2015 226-45127-421460 11/6/15 Henn.Tech - Comm Vehicle Inspec Re-Cert - TM; AG 190.00 11/15/2015 101-43120-433100 11/6/15 Safety Kleen- washer services solvent 192.36 11/15/2015 101-43127-431990 11/6/15 CWP Enterprises - hydraulic hose 246.02 11/15/2015 101-43120-422110 11/6/15 JH Larson - (6) coated pulse start lamp 206.94 11/15/2015 226-45122-422990 11/6/15 JH Larson - Library- (6) ballast 65.25 11/15/2015 101-45501-422990 11/6/15 Ameripride - Uniform Rental - jeans 55.01 11/15/2015 226-45122-441700 11/6/15 Ameripride - mops 185.13 11/15/2015 226-45122-431110 11/6/15 Ameripride - towels 34.07 11/15/2015 226-45122-441710 11/6/15 Radisson Hotel Duluth - (3) nights M. Mossey conference 304.05 11/15/2015 101-42200-433100 11/6/15 Radisson Hotel Duluth -(3) nights D. Gilles conference 304.05 11/15/2015 101-42200-433100 11/6/15 Radisson Hotel Duluth -(3) nights D. Anderson conference 304.05 11/15/2015 101-42200-433100 11/6/15 Husky Spring - #109 - (3) repair plate; (4) rivet 304.30 11/15/2015 101-43120-422110 11/6/15 Aramark - Sept 2015 (Parks) 105.16 11/15/2015 101-45201-441700 11/6/15 Aramark - Sept 2015 (Sewer) 44.60 11/15/2015 602-49490-441700 11/6/15 Aramark - Sept 2015 (Water) 44.60 11/15/2015 602-49490-441700 11/6/15 Aramark - Sept 2015 (Streets) 157.93 11/15/2015 602-49490-441700 11/6/15 Aramark - Sept 2015 (shop towels) 118.40 11/15/2015 101-43127-421990 11/6/15 Husky Spring - #109 - (2) Leaf Spring; (2) Sp. Pin; (4)Thrd Rod 1,268.86 11/15/2015 101-43120-422110 11/6/15 Spirit Comm - Oct. 2015 658.32 11/15/2015 656-49877-431990 11/6/15 NBP - Easel Paper Pad 29.98 11/15/2015 101-41940-420990 11/6/15 NBP - Calendars, paper, envelopes, 164.91 11/15/2015 217-41990-420990 11/6/15 NBP - tape, easel flipchart 106.03 11/15/2015 101-41940-420990 11/6/15 NBP - Magnetic Label Holders 16.06 11/15/2015 101-41940-420990 11/6/15 Holiday - Unleaded Fuel 10.942 gals @ $2.399 26.25 11/15/2015 217-41990-421200 11/6/15 Holiday - Unleaded Fuel 7.092 gals @ $2.359 16.73 11/15/2015 217-41990-421200 11/6/15 USPS - Priority Mail Pkg (1) 7.41 11/15/2015 217-41990-432200 11/6/15 USPS - Priority Mail Pkgs (2) 12.45 11/15/2015 217-41990-432200 11/6/15 Domino's Pizza - Meal for Special CC Mtg (FNM Workshop) 54.80 11/15/2015 213-46500-443990 11/6/15 Verizon - Sept 4 - Oct 3 100.96 11/15/2015 101-42400-432100 11/6/15 Verizon - Sept 4 - Oct 3 94.35 11/15/2015 226-45122-432100 11/6/15 Verizon - Sept 4 - Oct 3 104.35 11/15/2015 101-43120-432100 11/6/15 Verizon - Sept 4 - Oct 3 45.76 11/15/2015 601-49440-432100 11/6/15 Verizon - Sept 4 - Oct 3 45.77 11/15/2015 602-49490-432100 11/6/15 Trusted Employees - Background Checks (2) 46.00 11/15/2015 226-45122-431990 11/6/15 Trusted Employees - Background Check (1) 23.00 11/15/2015 217-41990-431990 11/6/15 StampXpress - Notary Stamp VL 32.40 11/15/2015 101-41940-421990 11/6/15 Stephens-Peck - Peck's Title Book 85.00 11/15/2015 217-41990-443300 11/6/15 Chatters - ZZZNEP - Lunch JR 18.00 11/15/2015 101-42500-433100 11/6/15 G & K - Mat Service at DMV 13.20 11/15/2015 217-41990-421990 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 G & K - Mat Service at DMV 13.20 11/15/2015 217-41990-421990 11/6/15 Wall Street Journal - Monthly Subscription 28.99 11/15/2015 101-41520-443300 11/6/15 NBP - Return Paper Pad Easel -29.98 11/15/2015 101-41940-420990 11/6/15 NBP - Paper 402.00 11/15/2015 101-41940-420990 11/6/15 NBP - Desktop Calendars (2) 19.58 11/15/2015 101-41940-420990 11/6/15 NBP - 2016 Calendars for City Hall 247.40 11/15/2015 101-41940-420990 11/6/15 NBP - Tape, chairmat, index tabs, paper towels 306.21 11/15/2015 101-41940-420990 11/6/15 NBP - Redaction Tape (5) 23.75 11/15/2015 101-41940-420990 11/6/15 USPS - water samples to Health Dept 3.54 11/15/2015 601-49440-432200 11/6/15 Grady's - flter for water softner 3.79 11/15/2015 226-45122-422990 11/6/15 Monti Napa - blower motor reisiter for van 7.79 11/15/2015 226-45122-422100 11/6/15 Target - AA Batteries 14.52 11/15/2015 226-45122-421990 11/6/15 Monti Napa - belt for fitness bike 20.62 11/15/2015 226-45122-422105 11/6/15 Cub - resale - (9)Lemons; (26) limes 20.99 11/15/2015 609-49750-425500 11/6/15 City of Monti - Row permit FNM 25.00 11/15/2015 656-49877-421990 11/6/15 Super America - 12.006 gal. unleaded @ $2.359 28.32 11/15/2015 656-49877-421200 11/6/15 Home Depot -Instl. for water serv. @ 1501 Rvr St W- Scored Sqedg 28.37 11/15/2015 601-49440-421990 11/6/15 Kwik Trip - 11.663 gal. unleaded @ $2.499 29.15 11/15/2015 656-49877-421200 11/6/15 Walmart -Halloween Trick or Tread 10-29-15 29.82 11/15/2015 226-45127-421980 11/6/15 Super America - 13.006 gal. unleaded @ $2.599 33.80 11/15/2015 656-49877-421200 11/6/15 Home Depot -(5) 5 gal water w/ exchange 34.30 11/15/2015 656-49870-421990 11/6/15 Fastenal -(12) gloves - 1/2 17.62 11/15/2015 601-49440-421110 11/6/15 Fastenal -(12) gloves - 1/2 17.62 11/15/2015 602-49490-421110 11/6/15 Fastenal -(2) M HV Lime OGC Gloves - 1/2 Water 18.75 11/15/2015 601-49440-421110 11/6/15 Fastenal -(2) M HV Lime OGC Gloves - 1/2 Sewer 18.74 11/15/2015 602-49490-421110 11/6/15 Target - Paper Twl Holder; Bounty Paper Twls 42.51 11/15/2015 656-49870-421990 11/6/15 Office Max - Laptop Backpack 42.95 11/15/2015 656-49877-421990 11/6/15 DISH - Nov. 2015 Service 56.64 11/15/2015 609-49754-432500 11/6/15 Home Depot Wrecking Bar; Sledge Hammer- manholes/strm Swr tools 60.85 11/15/2015 656-49877-421990 11/6/15 Olsen Comp. Repair- 680 Watt Pwr Cord 64.70 11/15/2015 656-49870-421990 11/6/15 Kwik Trip - 26.460 gal. unleaded @ $2.599 68.77 11/15/2015 656-49877-421200 11/6/15 General Rental - #1 Compactor 4 cycle 73.00 11/15/2015 601-49440-421990 11/6/15 Ameripride - Uniform Rental - jeans 18.92 11/15/2015 226-45122-441700 11/6/15 Ameripride - mops 63.45 11/15/2015 226-45122-431110 11/6/15 Ameripride - towels 11.82 11/15/2015 226-45122-441710 11/6/15 Ameripride - Uniform Rental - jeans 18.92 11/15/2015 226-45122-441700 11/6/15 Ameripride - mops 63.45 11/15/2015 226-45122-431110 11/6/15 Ameripride - towels 11.82 11/15/2015 226-45122-441710 11/6/15 Royal Tire- #120 (1) OTR MT/DMT; Oring- grader/earth mvr 101.10 11/15/2015 101-43120-422200 11/6/15 JH Larson - (40) ea. Pool Lights 121.48 11/15/2015 226-45122-422990 11/6/15 Minvalco Inc - Heating Valve; Rotary Actuator- Miss Room 164.00 11/15/2015 226-45122-422100 11/6/15 NBP - case- paper plates; ppr. towels - Fire 169.98 11/15/2015 101-42200-421990 11/6/15 Zep - (2) case Blk Bags; (1) doz Zep 45 Aero 210.13 11/15/2015 101-45201-421650 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 Russels Security -(3) Tubular key for elev. bx;(2) Priv.Func.Lv 207.00 11/15/2015 226-45122-422300 11/6/15 Russels Sec. -Key Cabinet- Lock Box N.G. Hallway 94.50 11/15/2015 226-45122-420990 11/6/15 Dacotah Paper - Hose connec. glange - wet vac 30.11 11/15/2015 226-45127-422990 11/6/15 Dacotah Paper - resale concession 149.83 11/15/2015 226-45127-425410 11/6/15 Dacotah Paper - (10) box gloves; case foam cups; cs plate; etc 101.04 11/15/2015 226-45122-421990 11/6/15 Dacotah Paper - asst. can liners; scrub sponges 136.70 11/15/2015 226-45122-421100 11/6/15 Johns Welding- Park Bench - Dragsten 1,046.00 11/15/2015 101-45201-421990 11/6/15 WHCE - Sunset Ponds Lift Station- 9/1-10/1/2015 Useage 79.53 11/15/2015 602-49490-438100 11/6/15 WHCE - 1645 & 1675 CR 39 - 8/12-9/12/2015 29.52 11/15/2015 602-49490-438100 11/6/15 WHCE - DMV - Dec 2015 Maint. Agreement 19.95 11/15/2015 217-41990-431900 11/6/15 WHCE - 2171 W River. St Parks Dec 2015 Maint. Agmnt 36.45 11/15/2015 101-45201-431900 11/6/15 WHCE - Fire Dept. Dec 2015 Maint. Agmnt 27.95 11/15/2015 101-42200-431900 11/6/15 WHCE - 5980 Jason -Water- Dec 2015 Maint. Agmnt 19.95 11/15/2015 601-49440-431900 11/6/15 WHCE - MCC- Dec 2015 Maint. Agmnt 27.95 11/15/2015 226-45122-431900 11/6/15 WHCE - 207 Chelsea- Water- Dec 2015 Maint. Agmnt 32.95 11/15/2015 601-49440-431900 11/6/15 WHCE - 209 Cedar St- Water- Dec 2015 Maint. Agmnt 29.95 11/15/2015 601-49440-431900 11/6/15 WHCE - 132 E Brdway- Water- Dec 2015 Maint. Agmnt 19.95 11/15/2015 601-49440-431900 11/6/15 WHCE - 107 Rvr St. W- Parks Dec 2015 Maint. Agmnt 19.95 11/15/2015 101-45201-431900 11/6/15 WHCE - Hi-Way Liquor Nov 21.32 11/15/2015 609-49754-431900 11/6/15 WHCE MCC Nov 19.95 11/15/2015 226-45122-431900 11/6/15 WHCE 200 Dundas Rd - Water -Nov 29.95 11/15/2015 601-49440-431900 11/6/15 WHCE 909 Golf Course Rd- PW -Nov 19.95 11/15/2015 101-43110-431900 11/6/15 WHCE - General Street Lighting 1,293.27 11/15/2015 101-43160-438100 11/6/15 WHCE - (9) lights- 7thSt.& Highland Way - Oct 2015 90.00 11/15/2015 101-43160-431900 11/6/15 WHCE - (Cedar St. Dundas to Chelsea - Oct 2015 124.65 11/15/2015 101-43160-431900 11/6/15 WHCE -Sc. Blvd Fenning Ave/CSAh 18 to Edmonson - Oct 2015 372.00 11/15/2015 101-43160-431900 11/6/15 H & L Mesabi - asst. cutting edges for Snow Plows 5,595.42 11/15/2015 101-43125-422100 11/6/15 WHCE - 14 lights-4489 Sc. Blvd Oct 2015 193.90 11/15/2015 101-43160-431900 11/6/15 WHCE - (30) lights-4018 Sch. Blvd. Oct 2015 415.50 11/15/2015 101-43160-431900 11/6/15 WHCE - Chelsea Rd. East- Oct 2015 180.00 11/15/2015 101-43160-431900 11/6/15 WHCE -W 7th St& Adj. Pathway- Oct 2015 119.75 11/15/2015 101-43160-431900 11/6/15 WHCE -(2) replace light poles -W 7th St. Ins. will pay. 17,323.47 11/15/2015 101-43160-431990 11/6/15 WHCE - HADCO lights@E 7th St Oct. 2015 357.75 11/15/2015 101-43160-431900 11/6/15 Grady's -#28 Treadmill parts 9.99 11/15/2015 226-45122-422105 11/6/15 Marties - Ramik Bars 13.50 11/15/2015 101-43120-421990 11/6/15 Fastenal - (100) 11" UVBlk Cbl Tie; (100) 11.1" Cbl Tie 14.17 11/15/2015 101-43125-421990 11/6/15 Grady's - Bouce; KF Briquets- Mouse Proof Vehicle 20.48 11/15/2015 101-43120-421990 11/6/15 Pipeline Supply- 1" Flare Union- 3pc 30.70 11/15/2015 601-49440-422100 11/6/15 Home Depot -(8) showerhead; (2) toilet seat 80.50 11/15/2015 226-45122-422990 11/6/15 Monti Napa - (20) hydlc hose; (4) hose fttngs; (2) coupler 163.66 11/15/2015 101-43125-422100 11/6/15 Pipeline Supply- Wtr. Srv. Repair- 1501 Rvr St W-Wrap Saddle,ect 203.29 11/15/2015 601-49440-422700 11/6/15 Extractor Corp - Family Suit Spnr mtr Replaced 220.00 11/15/2015 226-45122-422100 11/6/15 Acme tools - Return concrete/laser tools 8/6/15 -55.28 11/15/2015 101-45201-424100 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 11/6/15 Oriental Trading - return Kiddie Parade tatoos -9.98 11/15/2015 226-45127-421980 11/6/15 Grady's -(10) CAP Pvc 1/2"- Irrigation 9.90 11/15/2015 101-45201-421990 11/6/15 Runnings -Chipping Helmet face shield 13.95 11/15/2015 101-43120-420650 11/6/15 Grady's -(2) corner brace- Women's Locker Rm 13.98 11/15/2015 226-45122-422990 11/6/15 Auto Value - carburetor kit 16.99 11/15/2015 101-45201-422110 11/6/15 Target -(6) table covers- Wine Tasting 20.84 11/15/2015 609-49754-425550 11/6/15 Cub - resale - (10)Lemons; (20) limes 21.18 11/15/2015 609-49750-425500 11/6/15 Hoist Fitness - (2) brake - Spin Bikes 21.34 11/15/2015 226-45122-422105 11/6/15 Super America - reimbrs.- B.Nistler- card used in error 25.00 11/15/2015 101-00000-115030 11/6/15 Auto Value (2) kwikweld syrg; trig. spray; TT Valve 27.46 11/15/2015 101-45201-421990 11/6/15 Monti Napa -(6) Star Brite Anti-Freeze- winterize Irrigation 34.92 11/15/2015 101-45201-422100 11/6/15 Runnings - Turbo Nozzle; Hydro. Hose; Coupler 35.97 11/15/2015 101-43127-421990 11/6/15 North Am. Safety - (6) Lg. Gloves- waterproof/lined 36.00 11/15/2015 101-45201-420650 11/6/15 Constant Contact- website service 55.00 11/15/2015 226-45122-430920 11/6/15 Google Apps - calander app.- To be credited. Service canceled 65.00 11/15/2015 656-49870-431990 11/6/15 Hillyard - (24) stnless stl clnr; (4) gal Mariner 246.46 11/15/2015 226-45122-421100 11/6/15 Total Register Systems- (12) 250ct shelf labels; (12) 600ct v-sh 368.20 11/15/2015 609-49754-421990 11/6/15 Russells on the Lake - Industry of the Year Breakfast 10/21/15 1,000.00 11/15/2015 213-46301-434600 11/6/15 Russells on the Lake - Industry of the Year Breakfast 10/21/15 229.59 11/15/2015 213-46301-444900 11/6/15 NBP - Return Magnetic Pockets -21.03 11/15/2015 101-41940-420990 11/6/15 Live Laugh Bloom - Floral Centerpieces (10) IEDC Breakfast 155.00 11/15/2015 213-46301-444900 11/6/15 Amazon - Inkjet Paper for Cannon Printer 35.53 11/15/2015 101-41940-420990 11/6/15 USPS - Priority Mail Pkgs (2) to St.Paul 14.25 11/15/2015 217-41990-432200 11/6/15 Verizon - 9/11/15 - 10/10/15 25.02 11/15/2015 101-43115-432100 11/6/15 Verizon - 9/11/15 - 10/10/15 8.34 11/15/2015 601-49440-432100 11/6/15 Verizon - 9/11/15 - 10/10/15 8.34 11/15/2015 602-49490-432100 11/6/15 Verizon - 9/11/15 - 10/10/15 8.34 11/15/2015 656-49870-432100 11/6/15 Big Lk. Lmbr- ZPARKS-HUNTERS Bld-(3) inv- 2004-8945;8657;8615 1,250.70 11/15/2015 229-45202-453010 11/6/15 Home Depot- (2) light bulbs 55.98 11/15/2015 226-45122-422990 11/6/15 Fastenal -- maint. supply- (15) HCS 3/4x10; (20) 3/4" -10 FHN 50.29 11/15/2015 226-45122-422990 11/6/15 Grady's -2pk inflating needles- air pump 1.79 11/15/2015 226-45127-422990 57,639.72Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 4 ACH Enabled: True 00007013617 Vanco - Fitness Rewards - October 2015 73.75 11/15/2015 226-45122-430700 00007016625 Vanco - Fitness Gateway Transaction Program - October 2015 38.40 11/15/2015 656-49870-443980 00007016625 Vanco - Fitness Gateway Transaction Program - October 2015 14.95 11/15/2015 601-49440-443980 00007016625 Vanco - Fitness Gateway Transaction Program - October 2015 14.95 11/15/2015 602-49490-443980 142.05Check Total: AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: Total of Number of Checks: 81,594.76 4 AP-Computer Check Proof List by Vendor (11/17/2015 - 9:37 AM)Page 9 The preceding list of bills payable was reviewed and approved for payment. Date: 11/23/15 Approved by _____________________________________ Mayor Brian Stumpf CityCouncilAgenda:11/23/15 1 2B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: •Listofnew/terminatedemployees Name Title Department Hire Date Class Josey Bayer Guest Service MCC 11/4/2015 PT Payton Hanson Guest Service MCC 11/5/2015 PT Carolyn Barriball Guest Service MCC 11/5/2015 PT Dallas Miller Climbing Wall Attendant MCC 11/7/2015 PT Chance Halligan Climbing Wall Attendant MCC 11/7/2015 PT Name Reason Department Last Day Class Alex Hoglund Voluntary Parks 9/4/15 Seasonal Kari-Lynn Natysin Voluntary MCC 10/18/15 PT Morgan Ireland Voluntary MCC 10/25/15 PT Erin Rhonemus Voluntary MCC 10/30/15 PT David Farnick Voluntary Streets 10/30/15 Seasonal Tim Genung Voluntary Parks 10/30/15 Seasonal Randy Blair Voluntary Parks 10/30/15 Seasonal Chad Hadley Voluntary Parks 10/30/15 Seasonal Anita Gruenhagen Voluntary MCC 11/8/15 PT Bill Klein Voluntary Building 11/10/15 Seasonal NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 11/19/2015 CityCouncilAgenda:11/23/15 1 2C.Considerationofapprovingsaleordisposalofsurplusproperty (WO) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtodeclarecertainitemsassurpluspropertyandauthorizethesaleor disposalofthoseitems.Theitemforsaleisaplowthatwaspurchasedinthelate1980’s foraplowtruck.Itwasthenconvertedtoatractorplowandcurrentlythereisnousefor it.Theplowhasanestimatedvalueof$1,500. A1.BudgetImpact:Revenueof$1,500. A2.StaffWorkLoadImpact:Dependsonthevalueoftheproperty.Someitems willbeshoppedassalvage;otheritemsmaygotoauctionorsoldviaformalbids orinformalbids.Statecontractinglawswillgoverninabsenceofcitypolicy. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethesaleofthesurpluspropertyasidentifiedontheattached above. 2.Motiontodenythesaleordisposalofsurpluspropertyasrecommended. C.RECOMMENDATION: StaffRecommendsOption1toapprovethesaleordisposalofsurpluspropertyas identified. D.SUPPORTINGDATA: •Image CityCouncilAgenda:11/23/15 1 2D.Considerationtoapproveanapplicationforatemporarycharitablegambling permitforaraffletobeconductedbytheSwanRiverPTO (JS) A.REFERENCEANDBACKGROUND: TheSwanRiverPTOhasappliedforatemporarycharitablegamblingpermitforaraffle tobeheldonMarch19,2016inconjunctionwiththeirannualBreakfastwiththeBunny event. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Approvetheapplicationforacharitablegamblingpermitforaraffletobe conductedbytheSwanRiverPTOattheMonticelloCommunityCenteron March19,2016. 2.Donotapprovetheapplicationforacharitablegamblingpermit. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1andisnotawareofanyreasonwhythisapplicationshould notbeapproved. D.SUPPORTINGDATA: •ApplicationforExemptGamblingPermit–SwanRiverPTO CityCouncilAgenda:11/23/15 1 2E.Considerationtoapprovethe2015OperatingTransfers (WO) A.REFERENCEANDBACKGROUND: Everyyear,thecitytransfersmoneybetweenfunds.Thesetransfershappenforvarious reasons,includingtheprovisionoffinancingforcityprojects,repaymentofdebt, unanticipatedoperatingexpenditures,andanticipatedfutureexpenditures.Someofthese transferswereanticipatedandauthorizedbyadoptionofthe2015budgetresolution 2014-124.Othersbecamenecessaryduringthecourseoftheyearandarebasedon fundingdecisionsmadebyCouncil/staff.Whateverthereason,itisagoodmanagement practicetoprovidetheCityCouncilwithalistofthetransfersmade(ortobemade)and haveCouncilapprovethetransfers. Attachedisalistofthe2015operatingtransfersforthecityasauthorizedorrequesting authorization. a-gBudgeted2015transfers h Reflects2016commitmentsforBCOLlandacquisition,BCOLparkdevelopment andother2016budgetedprojects. i Bondswereissuedtofinancestreetprojects.Transferisnolongerneeded. j Wouldbemoneyforthistransferwillinsteadgotowardreducinganinterfund liabilitycreatedbyexcessprioryeartransfers. k-mTransfersrepresentapproximated2015collectedimpactfeesneededforfuture debtservice.Actualtransferswillequalactualfeecollectionsfor2015. BudgetResolution2014-124statesthattheCouncilcanamendorrescindSection(3) authorizingtransfersastheyearprogresses.Motiontoapprovealternative1,affirmsprior authorizationoftransferseitherbybudgetResolution2014-124orsubsequentcouncil action(nonein2015). Asasidenote,theClosedBondFundisasub-fundoftheCapitalProjectsFund.This sub-fundisaccountedforseparatelybutisaggregatedwiththeCapitalProjectsFundin thecity’sfinancialreport.TheClosedBondFundsub-fundaccountingasaseparate entityisatthediscretionofthefinancedirectoranddoesnotreflectanyCouncilplaced restrictions. A1.BudgetImpact:Asnoted,someofthetransferswereincludedinthe2015 budget,whileothertransfersareneededforconstructionprojects,landand equipmentacquisitions,oroperations.Finally,sometransfersweremadetobetter accountforfutureexpenditures,financefutureprojectsorreducefunddeficits. CityCouncilAgenda:11/23/15 2 A2.StaffWorkloadImpact:Therearenostaffworkloadimpactsforthesetransfers. B.ALTERNATIVEACTIONS: 1.Motiontoapprove2015operatingtransfersaslisted. 2.Motiontoapprovethe2015operatingtransferswithadjustmentsdesignatedby CityCouncilasfollows_________________. 3.Motiontodenythe2015operatingtransfers. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,toapprovetheproposed2015operatingtransfers aslisted. D.SUPPORTINGDATA: •2014-124BudgetResolution •Listof2015operatingtransferseitherauthorizedorrequiringauthorization. PreviouslyAuthorizedTransfers ItemFund#TransferInFund Amount Fund#TransferOutFund Amount OperatingTransfers(madeperbudgetresolution2014-124) a 312 2011AG.O.BondFund 946,900.00 213 EDAFund 271,900.00 602 SewageFund 175,000.00 601 WaterFund 500,000.00 b 315 2008SewerRefundingBond 340,000.00 602 SewageFund 340,000.00 c 314 2008RevenueRefundingBond 1,005,000.00 226 CommunityCenterFund 1,005,000.00 d 317 2010ImprovementBonds 117,936.00 602 SewageFund 84,672.00 601 WaterFund 33,264.00 e 213 EDAFund 94,900.00 101 GeneralFund 94,900.00 f 655 FiberNet 450,000.00 609 LiquorFund 450,000.00 g 400 CapitalProjectsFund 1,500,000.00 212 StreetReconstructionFund 1,500,000.00 SupplementalOperatingTransfersauthorizedduringtheyear None RequestingAuthorization ItemFund#TransferInFund Amount Fund#TransferOutFund Amount OperatingTransfers(2016budgetedexpendituresforprojectsapprovedin2015) h 229 ParkDedication 500,000.00 300 CapitalProjects-ClosedBond 500,000.00 OperatingTransfersnotbudgetedorpreviouslyauthorized(orreversalofpreviouslyauthorized) i 400 CapitalProjectsFund -1,500,000.00 212 StreetReconstructionFund -1,500,000.00 j 312 2011AG.O.BondFund -271,900.00 213 EDAFund -271,900.00 k 315 2008SewerRefundingBond*700,000.00 602 SewageFund 750,000.00 l 312 2011AG.O.BondFund*150,000.00 602 SewageFund 150,000.00 m 312 2011AG.O.BondFund*150,000.00 601 WaterFund 100,000.00 n 312 2010ImprovementBonds*150,000.00 601 WaterFund 160,000.00 Description: a-gBudgeted2015transfers hReflects2016commitmentsforBCOLlandacquisition,BCOLparkdevelopmentandother2016budgetedprojects. iBondswereissuedtofinancestreetprojects.Transferisnolongerneeded. jWouldbemoneyforthistransferwillinsteadgotowardreducinganinterfundliabilitycreatedbyexcessprioryeartransfers. k-mTransfersrepresentapproximated2015collectedimpactfeesneededforfuturedebtservice.Actualtransferswill equalactualfeecollectionsfor2015. CityCouncilAgenda–11/23/15 1 2F.ConsiderationtoapproveOrdinanceNo.627forAmendmenttotheMonticello ZoningOrdinanceChapter2,Section4(O),asrelatedtoPlannedUnit Developments,Chapter4,Section13asrelatedtoco-locationfacilitiesforwireless antennaandChapter8,Section4fordefinitions.Applicant:CityofMonticello (AS) PlanningCaseNumber:2015-046 A.REFERENCE&BACKGROUND Request(s):AmendmentstothetextoftheMonticelloZoning Ordinance DeadlineforDecision:N/A LandUseDesignation:Various ZoningDesignation:Various ANALYSIS TheCityCouncilisaskedtoconsiderrecommendingapprovalamendmentstothe MonticelloZoningOrdinanceasrelatedtothefollowingcodesections. •Chapter2,Section4(O),asrelatedtoPlannedUnitDevelopments o Additionoflanguagerelatedtodevelopmentcostsofplannedunit developmentsandrequirementforutilityplans •Chapter4,Section13asrelatedtoco-locationfacilitiesforwirelessantenna o DeletionoflanguagerelatingtoFiberNetcolocationfacilityrequirements •Chapter8,Section4forDefinitions o Additionofdefinitionfor“DiameterBreastHeight” Chapter2,Section4(O),asrelatedtoPlannedUnitDevelopments Theproposedamendmentwouldprovideclarityrelatedtotherequirementthatsimilarto subdivisiondevelopments,anyplannedunitdevelopmentisconsideredtobe developmentofpropertyandisthereforeresponsibleforallapplicablechargesrelatingto development.Theseinclude,butarenotlimitedtotrunkareacharges,sewerandwater accesscharges,andtransportationandroadexpansionorextensioncosts. CityCouncilAgenda–11/23/15 2 2.4(O)(7)ExpectationofDevelopmentSeekingaRezoningtoPUD (i)Plannedunitdevelopmentshallbeconsideredadevelopeduseofpropertyandshall provideforthefinancialcostsofsuchdevelopmentincluding,butnotlimitedto,trunk areautilitycharges;sewerandwateraccesscharges;roadwayandothertransportation infrastructurecorridors,extensionsandexpansions;andotherapplicableinfrastructure charges. 2.4(O)(9)(b)(iii)PUDDevelopmentStage,PreliminaryPlat,andRezoning–Application Thefollowingitemsshallbeaddedasapplicationsubmittalrequirements. 24.Utilityplanformunicipalservicesincludingwater,sanitarysewerandstormwater, completedbyaregisteredcivilengineer. 25.Awrittenstatementgenerallydescribingtheapplicant’sunderstandingofthefinancial requirementsforthedevelopmentofthePUDinaccordancewiththeCity’s specificationsforstreets,utilities,andinstallationofsuchimprovements,andthe financialguaranteesforthecompletionofsuchimprovements. CouncilwillnotethatexistingPUDordinancelanguagefurtherrequiresadevelopment agreementtobeexecutedforthenotedfinancialrequirementsinthe“PUDFinalPlat”section, 2.4(O)(9)(c)(iii). Chapter4,Section13asrelatedtoco-locationfacilitiesforwirelessantenna Theamendmentproposedwouldstrikethefollowingexistingcodelanguagerelatingto wirelessco-locationrequirements. 4.13(F)(6)(e)DesignandConstruction (iv)Antennasupportstructureslocatedwithin1000’feetoftheFiberNetMonticelloCo-Location Buildingshallberequiredtolocatealltransmitting,receivingandswitchingequipmentwithin theFiberNetMonticelloCo-Location. Theoriginalintentofthisprovisionwastoreducethenumberofhutsorcabinetswhich maybedevelopedinassociationwithwirelesscommunicationequipmentplacedonthe CitywatertowersitealongSchoolBoulevard.However,astheCityhaslearnedmore aboutthetechnologyhousedwiththeFiberNetMonticello’sco-locationbuilding,the installationofwirelessprovidertransmitting,receivingandswitchingequipmentwithin theFNMbuildingisnolongerdesiredasarequiredcondition.Potentialissueswith interference,security,andtechnologyconflictsmayarisebetweendifferinguseswithin thebuildingifthisrequirementweretoremaininplace. TheCityiscurrentlyresearchingthepotentialforallowingwirelessantennaonthewater tower.Therefore,itisimportanttodeletethisrequirementtoavoidthepotential technologyconflicts,andtoavoidtriggeringanunnecessaryvariancerequirement. CityCouncilAgenda–11/23/15 3 Chapter8,Section4forDefinitions In2014,theCityofMonticelloaddressedanappealofanadministrativedetermination onthesizeofatreemeasuredatdiameterbreastheight.Inworkingthroughtheappeal process,itwasnotedthattheCityhadnodefinitionof“diameterbreastheight”,although theTreeProtectionordinance,Chapter4.2oftheZoningOrdinance,basesprotectionof “SpecimenTrees”uponsuchmeasurement. Assuch,staffisrecommendingatthistimethattheCityconsideradoptionofan amendmenttotheDefinitionssectionoftheZoningOrdinancetoincludeadefinitionand abbreviationreference.Belowisthesuggesteddefinitionandabbreviation. DIAMETERBREASTHEIGHT(DBH):Themeasurementofatreeat4.5feetabove thegroundline,measuredinaccordancewiththeUnitedStatesDepartmentof AgricultureNationalCodeFieldGuide,Version7.0,orasmaybeamended,for Diameter BreastHeight. ThebasemeasurementofDBHat4.5feetisconsistentwithmultiplesourcesfor measurementofdiameteratbreastheightandisfurthersupportedbythereferencetothe USDAFieldGuide,whichmaybeusedincaseswheretreeshapeorcharacterrequires furtherclarificationonmeasurementpractice. PlanningCommissionRecommendation ThePlanningCommissionunanimouslyrecommendedapprovaloftheproposed amendmentsafterholdingapublichearingontheitemonNovember3rd,2015.No publictestimonywasofferedduringthehearing. B.ALTERNATIVEACTIONS ThePlanningCommissionrecommendsalternative1below. 1.MotiontoapproveOrdinanceNo.627andsummaryOrdinanceNo.627Afor AmendmenttotheMonticelloZoningOrdinanceChapter2,Section4(O),asrelated toPlannedUnitDevelopments,Chapter4,Section13asrelatedtoco-location facilitiesforwirelessantennaandChapter8,Section4fordefinitions,basedona findingthatamendmentstoChapter2.4and8.4arenecessarytoprovideclarity withintheordinanceanditsapplication,andthatamendmenttoChapter4.13 addressesordinancelanguagewhichcannotbeimplementedindevelopmentpractice. 2.MotiontodenyOrdinanceNo.627andSummaryOrdinanceNo.627Afor AmendmenttotheMonticelloZoningOrdinanceChapter2,Section4(O),asrelated toPlannedUnitDevelopments,Chapter4,Section13asrelatedtoco-location facilitiesforwirelessantennaandChapter8,Section4fordefinitions,basedon findingstobemadebythePlanningCommission. CityCouncilAgenda–11/23/15 4 3.Motionofother. C.STAFFRECOMMENDATION Staffrecommendsadoptionoftheamendments,basedonafindingthatamendmentsto Chapter2.4and8.4asproposedarenecessarytoprovideclaritywithintheordinanceand itsapplication,andthattheproposedamendmenttoChapter4.13addressesordinance languagewhichcannotbeimplementedindevelopmentpractice. D.SUPPORTINGDATA •OrdinanceNo.627,Draft •SummaryOrdinanceNo.627A •Chapter2,Section4–PlannedUnitDevelopments,excerpt •Chapter4,Section13–TelecommunicationTowersandAntennas,excerpt •Chapter8,Section4–Definitions,excerpt •USDANationalCoreFieldGuide,Version7.0,excerpt ORDINANCE NO. 627 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AMENDING TITLE 10 OF THE MONTICELLO ZONING CODE FOR THE FOLLOWING SECTIONS: SECTION 2.4 – SPECIFIC REVIEW PROCEDURES AND REQUIREMENTS, SECTION 4.13 –TELECOMMUNICATION TOWERS AND ANTENNAS AND SECTION 8.4 - RULES AND DEFINITIONS THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, HEREBY ORDAINS: Section 1. Chapter 2, Section 4(O) – Planned Unit Developments is hereby amended to add the following: (7) Expectation of Development Seeking a Rezoning to PUD (i) Planned unit development shall be considered a developed use of property and shall provide for the financial costs of such development including, but not limited to, trunk area utility charges; sewer and water access charges; roadway and other transportation infrastructure corridors, extensions and expansions; and other applicable infrastructure charges. Section 2. Chapter 2, Section 4(O) – Planned Unit Developments is hereby amended to add the following: (9)(b)(iii) Specific PUD Development Stage, Preliminary Plat and Rezoning Submittal Requirements 24. Utility plan for municipal services including water, sanitary sewer and storm water, completed by a registered civil engineer. 25. A written statement generally describing the applicant’s understanding of the financial requirements for the development of the PUD in accordance with the City’s specifications for streets, utilities, and installation of such improvements, and the financial guarantees for the completion of such improvements. Section 3. Chapter 4.13(F)(6) is hereby amended as follows: (e) Design and Construction ORDINANCE NO. 627 (iv) Antenna support structures located within 1000’ feet of the FiberNet Monticello Co-Location Building shall be required to locate all transmitting, receiving and switching equipment within the FiberNet Monticello Co-Location. Section 4. Chapter 8.4 - Rules and Definitions is hereby amended to add the following: DIAMETER BREAST HEIGHT (DBH): The measurement of a tree at 4.5 feet above the ground line, measured in accordance with the United States Department of Agriculture National Code Field Guide, Version 7.0, or as may be amended, for Diameter Breast Height. Section 5. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title 10, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations and diagrams that result from such amendments, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. Section 6. This Ordinance shall take effect and be in full force from and after its passage and publication. Revisions will be made online after adoption by Council. Copies of the complete Zoning Ordinance are available online and at Monticello City Hall. ADOPTED BY the Monticello City Council this 23rd day of November, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: ___________________________________ Jeff O’Neill, City Administrator VOTING IN FAVOR: VOTING IN OPPOSITION: SUMMARY ORDINANCE NO. 627A CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA A SUMMARY ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO ZONING CODE FOR SECTIONS 2.4 – SPECIFIC REVIEW PROCEDURES AND REQUIRMENTS, SECTION 4.13 – TELECOMMUNICATION TOWERS AND ANTENNAS, AND SECTION 8.4 – RULES AND DEFINITIONS NOTICE IS HEREBY GIVEN that, on November 23, 2015, Ordinance No. 627 was adopted by the City Council of the City of Monticello, Minnesota. Due to the lengthy nature of Ordinance No. 627, the following Summary Ordinance No. 627A has been prepared for publication as authorized by state law. The ordinance adopted by the Council amends Title 10 of the Monticello Zoning Code. The general purpose of the ordinance amendments are to clarify various chapters and sections with changes to the following: 2.4(O)(7): Expectation of Development Seeking a Rezoning to PUD 2.4(D)(9)(b)(iii): Specific PUD Development State, Preliminary Plat and Rezoning Submittal Requirements 4.13(F)(6)(e) Design and Construction 8.4: Rules and Definitions A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours. The complete ordinance will be posted on the City’s website following publication. APPROVED FOR PUBLICATION by the City Council of Monticello, Minnesota, this 23rd day of November, 2015. CITY OF MONTICELLO ____________________________________ Brian Stumpf, Mayor ATTEST: _______________________________________ Jeff O’Neill, City Administrator VOTING IN FAVOR: VOTING IN OPPOSITION: CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 61 (10) Unauthorized Work Work done without the authorization of a permit and/or found to be out of conformance with approved plans shall be immediately halted and subject to the remedies and penalties described in Section 7.6 of this ordinance. Driveways or parking lots being built out of conformance shall be brought into conformance. (11) Appeal The applicant for a Grading Permit my appeal the decision of the Community Development Department to the Board of Adjustment and Appeals per Section 2.4(H). (O) Planned Unit Developments (1) Purpose and Intent The purpose of the Planned Unit Development (PUD) zoning district is to provide greater flexibility in the development of neighborhoods and non-residential areas in order to maximize public values and achieve more creative development outcomes while remaining economically viable and marketable. This is achieved by undertaking a process that results in a development outcome exceeding that which is typically achievable through the conventional zoning district. The City reserves the right to deny the PUD rezoning and direct the developer to re-apply under the standard applicable zoning district. (2) Initiation of Proceedings Applications for a PUD shall be initiated by application of the property owner or other person having authority to file an application pursuant to Section 2.3(B), Authority to File Applications. (3) Reflection on the Official Zoning Map (a) PUD provisions provide an optional method of regulating land use which permits flexibility in allowed uses and other regulating provisions. In some circumstances, however, rules and regulations governing the original zoning district, or other zoning regulations found elsewhere in the City’s ordinances, may be appropriate to apply within the PUD. As such, approval of a Planned Unit Development and execution of a PUD agreement shall require the property in question be rezoned to PUD. For each PUD District, a specific ordinance shall be adopted, along with a tracking designation for use on the official zoning map to distinguish it from other PUD districts and identify the adopted ordinance in the City Code. Once a PUD has been granted and is in effect for a parcel, no building permit shall be issued for that parcel which is zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzzzzzzz PUD Final Stage and Final Plat REVIEW (Staff and Council) PUD Final Stage and Final Plat APPLICATION PUD Preliminary Plat & Rezoning REVIEW (Staff, applicable Commissions & Council) PUD Development Stage, Prelim Plat & Rezoning APPLICATION PUD Concept Proposal REVIEW (Staff, applicable Commissions & Council) PLANNED UNIT DEVELOPMENT PUD Concept PROPOSAL CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 62 City of Monticello Zoning Ordinance not in conformance with the approved PUD Plan, the current Minnesota State Building Code and all associated documents, and with all other applicable City Code provisions. (b) All PUD rezonings approved prior to the effective date of this ordinance shall retain their zoning classifications of R-PUD, and shall continue to be governed by the ordinance and resolutions which created these areas. (c) All PUDs previously granted by Conditional Use Permit shall continue to be regulated under the terms of the CUP. (4) Permitted Locations for PUD rezoning A rezoning to PUD may be requested for any area regardless of current zoning. (5) PUD Qualifications Rezonings to PUD will be considered only for areas of land in single ownership or control, except in the following circumstances: (a) Natural features of the land are such that development under standard zoning regulations would not be appropriate in order to conserve such features; (b) The land is intended to be developed in accordance with a prior PUD adjacent to or across the street from the subject property; (c) The PUD process is desirable to ensure compatibility and careful consideration of the effect of a development on surrounding land uses. (d) Multiple party ownership is adequately secured through a corporation, partnership, or other legal entity that will ensure the ability to fulfill all of the obligations of the PUD process, including approvals, development, and securities. (6) Permitted Uses Within PUDs Uses within a PUD shall be governed by the ordinance establishing the PUD and by the conditions, if any, imposed by the City in the approval process and PUD documents. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 63 (7) Expectations of a Development Seeking a Rezoning to PUD Planned Unit Development is designed to allow flexibility from the application of standard zoning regulations to achieve a variety of public values that will be identified for each specific PUD project. The following list represents examples of public values that may be applicable to any individual PUD project, but is not necessarily inclusive, nor are all examples applicable to all projects: (a) Ensure high quality construction standards and the use of high quality construction materials; (b) Promote a variety of housing styles which include features such as side or rear loaded garages, front porches, varying roof pitches, and four sided architecture/articulation; (c) Eliminate repetition of similar housing types by encouraging a housing mixture that diversifies the architectural qualities of a neighborhood; (d) Promote aesthetically-pleasing design within the neighborhood and appears attractive and inviting from surrounding parcels; (e) Incorporate extensive landscaping and site amenities in excess of what is required by code; (f) Provide high-quality park, open space, and trail opportunities that exceed the expectations established in the Comprehensive Plan; (g) Provide access to a convenient and efficient multi-modal transportation system to service the daily needs of residents at peak and non-peak use levels, with high connectivity to the larger community. (h) Promote development that is designed to reduce initial infrastructure costs and long-term maintenance and operational costs; (i) Where applicable, maximize the use of ecologically-based approaches to stormwater management, restore or enhance on-site ecological systems, and protect off-site ecological systems including the application of Low Impact Development (LID) practices; (j) Facilitate a complementary mix of lifecycle housing; (k) Preserve and protect important ecological areas identified on the City’s natural resource inventory (NRI); CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 64 City of Monticello Zoning Ordinance (l) Accommodate higher development intensity in areas where infrastructure and other systems are capable of providing appropriate levels of public services, and require lower intensity in areas where such services are inadequate, or where natural features require protection and/or preservation. (8) Areas of Flexibility (a) The City may consider an increase in the density or intensity of the project, along with related reductions in lot width and size if the PUD provides substantially more site amenities and public values, as outlined in Section 2.4(P)(7), than could be achieved in a conventional development for the applicable land use zone. (b) The City may consider flexibility with regard to land uses, setbacks, lot size, width, and depth, among other zoning standards when reviewing a PUD rezoning request. Specifications and standards for lots shall be at the discretion of City Council, and shall encourage a desirable living or working environment which assists in achieving the goals set out for PUDs. (c) The City may consider flexibility in the phasing of a PUD development. Changes to the proposed staging or timing of a PUD may be approved by the City Council when necessary or on the showing of good cause by the developer. (9) PUD Procedure All requests for rezoning to Planned Unit Development shall follow the steps outlined below. (a) PUD Concept Proposal Prior to submitting formal development stage PUD, preliminary plat (as applicable) and rezoning applications for the proposed development, the applicant may, at its option, prepare an informal concept plan and present it to the Planning Commission and City Council at a concurrent work session, as scheduled by the Community Development Department. The purpose of the Concept Proposal is to:  Provide preliminary feedback on the concept plan in collaboration between the applicant, general public, Planning Commission , and City Council;  Provide a forum for public comment on the PUD prior to a requirement for extensive engineering and other plans; CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 65  Provide a forum to identify potential issues and benefits of the proposal which can be addressed at succeeding stages of PUD design and review. (i) Initiation of Proceedings A request for a PUD Concept Proposal Review shall be initiated by the property owner and other person or party having an interest in Concept Proposal. (ii) Proposal Submittal 1. All proposals for a PUD Concept Proposal Review shall be in accordance with Section 2.3, Common Review Requirements. 2. In addition to common review requirements, proposals for a PUD Concept Plan Review shall also include at least the information in Section 2.4(P)(9)(b)(iii) below to be considered complete (except as exempted by the Community Development Department). (iii) Specific PUD Concept Proposal Submittal Requirements The following information shall be provided unless waived by staff: 1. A listing of contact information including name(s), address(es) and phone number(s) of: the owner of record, authorized agents or representatives, engineer, surveyor, and any other relevant associates; 2. A listing of the following site data: Address, current zoning, parcel size in acres and square feet and current legal description(s); 3. A narrative explaining the applicant’s proposed objectives for the PUD, and public values that the applicant believes may be achieved by the project; 4. A listing of general information including the number of proposed residential units, commercial and industrial land uses by category of use, public use areas including a description of proposed use, and any other land use proposed as part of the PUD; 5. Calculation of the proposed density of the project and the potential density under standard zoning regulations, including both gross density and net density, accounting for developable and undevelopable land. Undevelopable land shall include all wetlands, floodplains, sensitive ecological areas identified in the Natural Resource Inventory, slopes greater than 18%, poor soils and areas of concentrated woodlands. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 66 City of Monticello Zoning Ordinance 6. Outline a conceptual development schedule indicating the approximate date when construction of the project, or stages of the same, can be expected to begin and be completed (including the proposed phasing of construction of public improvements and recreational and common space areas). 7. A Concept PUD Proposal illustrating the nature and type of proposed development. At a minimum, the plan should show: a. Area calculations for gross land area b. Existing zoning district(s) c. Layout of proposed lots and proposed uses. Denote outlots planned for public dedication and/or open space (schools, parks, etc.) d. Area calculations for each parcel e. General location of wetlands and/or watercourses over the property and within 200 feet of the perimeter of the subdivision parcel f. Location of existing and proposed streets within and immediately adjacent to the subdivision parcel g. Proposed sidewalks and trails h. Proposed parking areas i. Proposed parks, common areas, and preservation easements (indicate public vs. private if applicable) j. General location of wooded areas or significant features (environmental, historical, cultural) of the parcel k. Location of utility systems that will serve the property l. Other: An applicant may submit any additional information that may explain the proposed PUD. 8. A listing of the areas of flexibility from the standard zoning sought through the use of PUD design. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 67 (iv) PUD Concept Plan Proposal Review Upon receiving a PUD concept plan proposal, the Community Development Department shall: 1. Schedule a joint meeting of the Planning Commission and City Council and shall provide notice of the meeting to all property owners within 350’ of the property boundary of the proposal. During the concurrent meeting, the Planning Commission and City Council may make comment on the merit, needed changes, and suggested conditions which may assist the proposer in future application for proposed rezoning and PUD development plan. a. The Planning Commission and City Council may also take comment from the public as part of the joint meeting. b. The Council and Planning Commission shall make no formal decision as part of the consideration The City Council and Planning Commission’s comments are explicitly not an approval or decision on the project, and are intended to represent preliminary feedback related to this PUD ordinance, the applicable zoning regulations, and the Comprehensive Plan. (b) PUD Development Stage, Preliminary Plat, and Rezoning (i) Initiation of Proceedings Requests for PUD Development Stage, rezoning to PUD and Preliminary Plat shall be initiated by application of the property owner or other person having authority to file an application pursuant to Section 2.3(B), Authority to File Applications. The Development Stage PUD request shall be subject to timelines set by Minn. Stat. Section 15.99. (ii) Application 1. All applications for rezoning to PUD and Preliminary Plat shall be in accordance with Section 2.3, Common Review Requirements. 2. The application for rezoning to PUD shall be in accordance with Section 2.4(B), Zoning Ordinance Text and Zoning Map Amendments. 3. The application for Preliminary Plat (as applicable) shall be in accordance with City Code Title 11, Chapter 4, Data Required for Preliminary and Final Plats; and shall include the additional information requirements listed in Section 2.4(P)(9)(c)(iii) below to be considered complete (except as exempted by the Community Development Department). CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 68 City of Monticello Zoning Ordinance 4. If the PUD is proposed to develop over a timeframe exceeding two years, a PUD Phasing Plan for the entire project (to be completed in phases) may be submitted. Subsequent PUD Final Plan applications would only grant approval for an individual phase. (iii) Specific PUD Development Stage, Preliminary Plat and Rezoning Submittal Requirements An applicant shall provide a separate PUD Development Stage Plan clearly delineating the proposed development and all features not consistent with underlying zoning regulations (e.g. setback deviations). At a minimum, the plan should show: 1. All required information per Section 2.4(P)(9)(b)(iii) of this ordinance. 2. Administrative information (including identification of the drawing as a “PUD Development Stage Plan,” the proposed name of the project, contact information for the developer and individual preparing the plan, signature of the surveyor and civil engineer certifying the document, date of plan preparation or revision, and a graphic scale and true north arrow); 3. Area calculations for gross land area, wetland areas, wetland buffers, right-of-way dedications, conservation areas, and proposed public and private parks; 4. Existing zoning district(s); 5. Layout of proposed lots with future lot and block numbers. The perimeter boundary line of the subdivision should be distinguishable from the other property lines. Denote outlots planned for public dedication and/or open space (schools, parks, etc.); 6. Area calculations for each parcel; 7. Proposed setbacks on each lot (forming the building pad) and calculated buildable area; 8. Proposed gross hardcover allowance per lot (if applicable); 9. Existing contours at intervals of two feet. Contours must extend a minimum of 200 feet beyond the boundary of the parcel(s) in question; 10. Delineation of wetlands and/or watercourses over the property and within 200 feet of the perimeter of the subdivision parcel; 11. Delineation of the ordinary high water levels of all water bodies; CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 69 12. Grading drainage and erosion control plan prepared by a registered professional engineer, providing all information outlined in Monticello Zoning Code, Chapter 4, Section 10(C); 13. Location, width, and names of existing and proposed streets within and immediately adjacent to the subdivision parcel; 14. Easements and rights-of-way within or adjacent to the subdivision parcel(s); 15. The location and orientation of proposed buildings; 16. Colored building elevations which detail the materials being used; 17. Proposed sidewalks and trails; 18. Vehicular circulation system showing location and dimension for all driveways, parking spaces, parking lot aisles, service roads, loading areas, fire lanes, emergency access, if necessary, public and private streets, alleys, sidewalks, bike paths, direction of traffic flow and traffic control devices; 19. Lighting location, style and mounting and light distribution plan. 20. Proposed parks, common areas, and preservation easements (indicate public vs. private if applicable); 21. Landscape plan prepared by a qualified professional providing all information outlined in Monticello Zoning Ordinance Section 4.1(D) including planting counts, sizes and species; 22. Location and detail of signage providing all pertinent information outlined in Monticello Zoning Ordinance Section 2.4(K)(3)(b). 23. Location, access and screening detail of large trash handling and recycling collection areas in compliance with the requirements of Monticello Zoning Ordinance Section 5.3(D)(30). 24. Any other information as directed by the Community Development Department. (iv) PUD Development Stage, Preliminary Plat and Rezoning to PUD Review 1. The application for rezoning to PUD shall be reviewed in accordance with Section 2.4(B), Zoning Ordinance Text and Zoning Map Amendments. 2. The application for Preliminary Plat shall be reviewed in accordance with City Code Title 11, Chapter 3, Section 2, Preliminary Plat Procedure. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 70 City of Monticello Zoning Ordinance 3. As part of the review process for both applications, the Community Development Department shall generate an analysis of the proposal against the expectations for PUDs and this ordinance to formulate a recommendation regarding the rezoning to the Planning Commission and City Council. 4. The Planning Commission shall hold a public hearing and consider the application’s consistency with the intent and purpose of the PUD and comprehensive plan goals. The Planning Commission shall make recommendations to the City Council on the merit, needed changes, and suggested conditions of the proposed rezoning, preliminary plat and PUD development plan. 5. In approving or denying the PUD Development Stage application and ordinance to rezone the subject property to PUD, the City Council shall make findings on the following: a. Whether the PUD plan is consistent with the city’s comprehensive plan; b. Whether the PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and greater public benefits than would be achieved under conventional provisions of the ordinance; c. Whether the PUD plan addresses the purpose and intent of the PUD rezoning laid out in Section 2.4(P)(1), and the public values statement established at the beginning of the process; d. Whether the PUD plan addresses the expectations of a PUD laid out in Section 2.4(P)(7); e. Whether the PUD plan maintains or improves the efficiency of public streets, utilities, and other public services; f. Whether the PUD plan results in development compatible with existing adjacent and future guided land uses; g. Whether the PUD can be accommodated by existing public services, such as parks, police, fire, administration, and utilities, or the developer has provided for the growth and extension of such services as a component of the PUD. h. Whether the PUD is designed to take advantage of, and preserve, the natural features of the subject property, including waterways, forested areas, natural prairie, topography, views, etc. 6. An ordinance rezoning the property shall be prepared by the City, for review at the Development Stage PUD, but adoption of such ordinance shall occur only upon approval of the Final Stage PUD. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 71 (c) PUD Final Plat (i) Initiation of Proceedings 1. A Final Stage PUD plan and final plat that conforms with the approved Development Stage PUD and preliminary plat and associated PUD rezoning ordinance shall be submitted and reviewed within the time allotted by Minn. Stat. Section 15.99. 2. The request for PUD Final Stage and Final Plat shall be initiated by application of the property owner or other person having authority to file an application pursuant to Section 2.3(B), Authority to File Applications. (ii) Application 1. All applications for PUD Final Stage and Final Plat shall be in accordance with Section 2.3, Common Review Requirements. 2. The application for PUD Final Plat shall be in accordance with City Code Title 11, Chapter 4, Data Required for Preliminary and Final Plats. 3. In addition to general city code requirements, applications for a PUD Final Stage and Final Plat shall also include at least the information in Section 2.4(P)(9)(d)(iii) below to be considered complete (except as exempted by the Community Development Department). (iii) Specific PUD Final Stage and Final Plat Submittal Requirements 1. If a PUD Master Plan for the entire project was submitted and approved as part of the PUD Development Stage, an updated Master Plan shall be submitted incorporating all changes required by the PUD Development Stage approval. 2. The PUD Development Stage Plan shall be updated to incorporate all changes required by the PUD, preliminary plat and rezoning approvals. This document must clearly show all deviations from standard zoning being approved as part of the PUD. 3. The City shall prepare, and the applicant shall execute, a developer’s agreement which references all PUD plans, development phasing, required improvements, completion dates for improvements, the required letter of credit, all required development fees, escrows, and warranties, and any other information deemed necessary by the City. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 72 City of Monticello Zoning Ordinance 4. The City shall, upon approval of the PUD Final Stage, recording of the Final Plat, and execution of the PUD developer’s agreement, publish the PUD Ordinance specifying land use, densities, performance standards, and ongoing general obligations of occupants of the PUD. Such ordinance shall create a zoning district that is specific to the property for which the PUD was applied, and shall be designated in such a way as to be able to mark the official zoning map to identify the PUD ordinance. The PUD ordinance shall also designate that such property is thereby rezoned to the PUD district as adopted. 5. Up-to-date title evidence for the subject property in a form acceptable to the City shall be provided as part of the application for the PUD Final Plat. 6. Developer shall provide warranty deeds for Property being dedicated to the City for all parks, outlots, etc., free from all liens and encumbrances except as otherwise waived by the City Council. 7. Developer shall provide all easement dedication documents for easements not shown on the final plat including those for trails, ingress/egress, etc., together with all necessary consents to the easement by existing encumbrancers of the property. (iv) PUD Final Stage and Final Plat Review The application for PUD Final Stage and Final Plat shall be considered by the City Council at a public meeting, following a review and report by the Community Development Department. Approval of the PUD Final Stage and Final Plat shall be by simple majority vote of the City Council, except where State law may specifically require a supermajority. (10) PUD Amendments Approved PUD’s may be amended from time to time as a result of unforeseen circumstances, overlooked opportunities, or requests from a developer. At such a time, the applicant shall make an application to the city for a PUD amendment. All such amendments will be processed as one of the following: CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments City of Monticello Zoning Ordinance Page 73 (a) Administrative Amendment – The Community Development Department may approve minor changes in the location, placement, and height of buildings if such changes are required by engineering or other circumstances, provided the conform to the review criteria applied by the Planning Commission and City Council, and are consistent with all requirements of the PUD ordinance. Under no circumstances shall an administrative amendment allow additional stories to buildings, additional lots, or changes to designated uses established as part of the PUD. An Administrative Amendment shall be memorialized via letter signed by the Community Development Director and recorded against the PUD property. (b) PUD Adjustment – an adjustment to a PUD may be made through review and approval by a simple majority vote of the City Council with or without referral to the Planning Commission. For a PUD Adjustment, the applicant shall follow the procedures and requirements of the PUD Final Stage as identified in this Chapter. A PUD Adjustment shall be memorialized with an amendment to the PUD Development Agreement, executed by the City and applicant, and recorded against the PUD property. To qualify for this review, the minor adjustment shall not: (i) Eliminate, diminish or be disruptive to the preservation and protection of sensitive site features. (ii) Eliminate, diminish or compromise the high quality of site planning, design, landscaping or building materials. (iii) Alter significantly the location of buildings, parking areas or roads. (iv) Increase or decrease the number of residential dwelling units by more than five percent. (v) Increase the gross floor area of non-residential buildings by more than three percent or increase the gross floor area of any individual building by more than five percent (residential lots not guided for specific structure sizes are excluded from this requirement). (vi) Increase the number of stories of any building. (vii) Decrease the amount of open space or alter it in such a way as to change its original design or intended function or use. (viii) Create non-compliance with any condition attached to the approval of the Final PUD Plan. CHAPTER 2: APPLICATION REVIEWS AND PROCEDURES Section 2.4 Specific Review Procedures & Requirements Subsection (O) Planned Unit Developments Page 74 City of Monticello Zoning Ordinance (c) PUD Amendment – any change not qualifying for an administrative amendment or a PUD adjustment shall require a PUD amendment. An application to amend a PUD shall be administered in the same manner as that required for an initial PUD beginning at PUD Development Stage and Preliminary Plat. (11) PUD Cancellation A PUD shall only be cancelled and revoked upon the City Council adopting an ordinance rescinding the ordinance approving the PUD. Cancellation of a PUD shall include findings that demonstrate that the PUD is inconsistent with the Comprehensive Plan or other application land use regulations, threatens public safety, health, or welfare, or other applicable findings in accordance with law. (12) Administration In general, the following rules shall apply to all PUDs: (a) Rules and regulations: No requirement outlined in the PUD process shall restrict the City Council from taking action on an application if necessary to meet state mandated time deadlines; (b) Preconstruction: No building permit shall be granted for any building on land for which a PUD plan is in the process of review, unless the proposed building is allowed under the existing zoning and will not impact, influence, or interfere with the proposed PUD plan. (c) Effect on Conveyed Property: In the event any real property in the approved PUD Agreement is conveyed in total, or in part, the buyers thereof shall be bound by the provisions of the approved Final PUD Plan constituting a part thereof as well as the PUD zoning ordinance; provided, however, that nothing herein shall be construed to create non-conforming lots, building sites, buildings or uses by virtue of any such conveyance of a lot, building site, building or part of the development created pursuant to and in conformance with the approved PUD. CHAPTER 4: FINISHING STANDARDS Section 4.13 Telecommunication Towers and Antennas Subsection (F) General provisions for wireless telecommunications service antennae and antenna support structures. Page 312 City of Monticello Zoning Ordinance (e) All transmitting, receiving and switching equipment shall be housed within a structure or cabinet whenever possible, and shall adhere to the following: (i) If a new tower accessory building is necessary to house such equipment, it shall be architecturally designed to blend in with the surrounding environment, and shall be screened from view by landscaping as deemed necessary by the City Council. (ii) Accessory equipment associated with a rooftop antenna, satellite dishes, or wall antenna shall be located within the building, cabinet, or within a roof or ground enclosure which is constructed of materials and color scheme compatible with the principal building. (iii) All transmitting, receiving and switching equipment shall be housed within a structure or cabinet. Such structure shall be architecturally designed to blend in with the surrounding environment, and shall be screened from view by landscaping consistent with the screening and landscaping requirements of the Monticello Zoning Ordinance. (iv) Antenna support structures located within 1000’ feet of the FiberNet Monticello Co-Location Building shall be required to locate all transmitting, receiving and switching equipment within the FiberNet Monticello Co-Location. (7) Lights and Attachments (a) No antenna or antenna support structure shall have lights, reflectors or other illuminating devices of any kind, unless required by a Federal or State regulatory authority. (b) Lights attached to antenna support structures may be approved by the City Council as a part of a Conditional Use Permit when such lights are used to illuminate a parking lot or other use on the ground, provided such lights meet the exterior lighting requirements of the Monticello Zoning Ordinance. (8) Site Landscaping (a) The site on which an antenna or antenna support structure is located shall be landscaped to control dust, weeds, drainage, and to improve aesthetics of the property. (9) Non-Interference (a) No antenna installation shall transmit signals in a way that causes interference with any other electronic device. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots City of Monticello Zoning Ordinance Page 461 TEMPORARY EROSION PROTECTION: Short term methods employed to prevent erosion. Examples of these methods include: straw, wood fiber blanket, wood chips and erosion netting. TEMPORARY MOBILE CELL SITE: Any mobile tower, pole, or structure located on a trailer, vehicle, or temporary platform intended primarily for the purpose of mounting an antenna or similar apparatus for personal wireless services, also commonly referred to as cellular on wheels (COW). TOE OF BLUFF: The lower point of a 50-foot segment with an average slope exceeding 18 percent. TOP OF BLUFF: The higher point of a 50-foot segment with an average slope exceeding 18 percent. TOTAL SITE SIGNAGE: The maximum permitted combined area of all signs allowed on a specific lot. TOWNHOUSES: Structures housing three (3) or more dwelling units of not more than two (2) stories each and contiguous to each other only by the sharing of one (1) common wall, such structures to be of the town or row house type as contrasted to multiple family dwellings or apartments/condominiums. No single structure shall contain in excess of eight (8) dwelling units, and each dwelling unit shall have separate and individual front and rear entrance. TRASH HANDLING AND RECYLCING COLLECTION AREA: Areas designated for the accumulation, storage and pick-up of refuse and recyclable material associated with multi- family home sites, civic and institutional uses, office uses, commercial uses, and industrial uses. This definition does not include trash and recycling containers associated with single family dwellings, or townhome units which do not utilize a communal location for trash and recycling. TREE, CANOPY: A tree that has an expected height at maturity of 30 feet or more. TREE, ORNAMENTAL: A small tree that has high visual impact typically grown for the beauty of its foliage and flowers rather than its functional reasons. TREE, SPECIMEN: Any canopy tree with a DBH of 36 inches or more and any understory or ornamental tree with a DBH of 10 inches or more that is not exempted as a specimen tree by this ordinance. FOREST INVENTORY AND ANALYSIS NATIONAL CORE FIELD GUIDE VOLUME I: FIELD DATA COLLECTION PROCEDURES FOR PHASE 2 PLOTS Version 7.0 National Core Field Guide, Version 7.0, October, 2015 Section 5.0. Tree and Sapling Data 76 5.9 DIAMETER Diameters are measured at either breast height (DBH) or at the root collar (DRC). Species requiring DRC, referred to as woodland species, are denoted with a “w” in Appendix 3. Trees with diameters between 1.0- and 4.9-inches are measured on the 6.8-foot radius microplot, those with diameters of 5.0-inches and larger are measured on the 24-foot radius subplots. In order to accurately remeasure diameter (DBH or DRC) at the same point on the tree bole at successive visits, regions have the option of measuring and recording the distance from the ground to the point of diameter measurement, or marking the point of measurement with a scribe, crayon, paint, or aluminum nail. When marking trees for the first time, measure the diameter after the mark is in place. Use caution to avoid damaging trees with scribes and nails. Do not scribe or nail trees less than 3.0-inches in diameter, or species vulnerable to introduction of pathogens (e.g., aspen). Do not penetrate the cambium when using a bark scribe. Remeasurement trees: When remeasuring the diameter of a tree tallied at a previous survey, always take the measurement at the location monumented by the previous crew unless it is not physically possible (e.g., tree buried by mudslide), there is an abnormality at the previous DIAMETER measurement point, or the previous location is more than 12 inches beyond where the diameter should be measured according to current protocols (either because protocols have changed or the previous crew made a mistake). Assign a DIAMETER CHECK code of 2 whenever the point of measurement is moved. Values: 001.0 to 999.9 5.9.1 PREVIOUS DIAMETER AT BREAST HEIGHT This is the DBH assigned at the previous survey. It has been downloaded from the previous inventory. Any change made to this field signifies an error at the time of the previous inventory. DIAMETER CHECK should be set to 2 and an explanation is required in the notes if previous DBH is changed. 5.9.2 DIAMETER AT BREAST HEIGHT (DBH) Unless one of the following special situations is encountered, measure DBH at 4.5 feet above the ground line on the uphill side of the tree. Round each measurement down to the last 0.1 inch. For example, a reading of 3.68 inches is recorded as 3.6 inches. Special DBH situations: 1. Forked tree: In order to qualify as a fork, the stem in question must be at least 1/3 the diameter of the main stem and must branch out from the main stem at an angle of 45 degrees or less. Forks originate at the point on the bole where the piths intersect. Forked trees are handled differently depending on whether the fork originates below 1.0 foot, between 1.0 and 4.5 feet, or above 4.5 feet. • Trees forked below 1.0 foot. Trees forked below 1.0 foot are treated as distinctly separate trees (fig. 23). Distances and 4.5’ 4.5’ Figure 23. Forked below 1.0 ft. National Core Field Guide, Version 7.0,October, 2015 Section 5.0. Tree and Sapling Data 77 azimuths are measured individually to the center of each stem where it splits from the stump (fig. 26 A-C). DBH is measured for each stem at 4.5 feet above the ground. When stems originate from pith intersections below 1 foot, it is possible for some stems to be within the limiting distance of the microplot or subplot, and others to be beyond the limiting distance. If stems originating from forks that occur below 1.0 foot fork again between 1.0 and 4.5 feet (fig. 26-E), the rules in the next paragraph apply. • Trees forked between 1.0 foot and 4.5 feet. Trees forked between 1.0 foot and 4.5 feet are also counted as separate trees (fig. 24), but only one distance and azimuth (to the central stump) is recorded for each stem (fig. 26 D- F). Although a single azimuth and distance applies to all, multiple stems should be recorded as they occur in clockwise order (from front to back when one stem is directly in front of another). The DBH of each fork is measured at a point 3.5 feet above the pith intersection. When forks originate from pith intersections between 1.0 and 4.5 feet, the limiting distance is the same for all forks-- they are either all on, or all off the plot. Multiple forks are possible if they all originate from approximately the same point on the main stem. In such cases, measure DBH on all stems at 3.5 feet above the common pith intersection (fig. 26-G). Once a stem is tallied as a fork that originated from a pith intersection between 1.0 and 4.5 feet, do not recognize any additional forks that may occur on that stem. Measure the diameter of such stems just below the base of stem separation as shown in figures 26-E and 26-F (i.e., do not move the point of diameter the entire 3.5 feet above the first fork). • Trees forked at or above 4.5 feet. Trees forked at or above 4.5 feet count as one single tree (fig. 25). If a fork occurs at or immediately above 4.5 feet, measure diameter below the fork just beneath any swelling that would inflate DBH. 2. Stump sprouts: Stump sprouts originate between ground level and 4.5 feet on the boles of trees that have died or been cut. Stump sprouts are handled the same as forked trees, with the exception that stump sprouts are not required to be 1/3 the diameter of the dead bole. Stump sprouts originating below 1.0 foot are measured at 4.5 feet from ground line. Stump sprouts originating between 1.0 foot and 4.5 feet are measured at 3.5 feet above their point of occurrence. As with forks, rules for measuring distance and azimuth depend on whether the sprouts originate above or below 1.0 foot. For multi-stemmed woodland species, treat all new sprouts as part of the same new tree. 4.5’ 3.5’ Diameter point Pith intersection Figure 24. Forked between 1.0-4.5 ft. 4.5’ Diameter point Pith intersection Figure 25. One tree. National Core Field Guide, Version 7.0, October, 2015 Section 5.0. Tree and Sapling Data 78 Figure 26. Summary of where to measure DBH, distance, and azimuth on forked trees. 3. Tree with butt-swell or bottleneck: Measure these trees 1.5 feet above the end of the swell or bottleneck if the swell or bottleneck extends 3.0 feet or more above the ground (fig. 27). 2. Trees fork at or above 1.0 foot 1. Trees fork below 1.0 foot 4.5 feet 1.0 foot 3.5 feet D 3.5 feet E 3.5 feet G F 3.5 feet A 3.5 feet B Azimuths and distances to indicated points C 1.0 foot 4.5 feet 3.0’ or more Diameter point 1.5’ Figure 27. Bottleneck tree. National Core Field Guide, Version 7.0,October, 2015 Section 5.0. Tree and Sapling Data 79 4. Tree with irregularities at DBH: On trees with swellings (fig. 28), bumps, depressions, and branches (fig. 29) at DBH, diameter will be measured immediately above the irregularity at the place it ceases to affect normal stem form. 5. Tree on slope: Measure diameter at 4.5 feet from the ground along the bole on the uphill side of the tree (fig. 30). 6. Leaning tree: Measure diameter at 4.5 feet from the ground along the bole. The 4.5-foot distance is measured along the underside face of the bole (fig. 31). 7. Turpentine tree: On trees with turpentine face extending above 4.5 feet, estimate the diameter at 10.0 feet above the ground and multiply by 1.1 to estimate DBH outside bark. 8. Independent trees that grow together: If two or more independent stems have grown together at or above the point of DBH, continue to treat them as separate trees. Estimate the diameter of each, set the “DIAMETER CHECK” code to 1, and explain the situation in the notes. 4.5’ Diameter point Figure 28. Tree with swelling. 4.5’ Diameter point Figure 29. Tree with branch. 4.5’ Figure 30. Tree on a slope. Figure 31. Leaning tree. DBH 4.5’ National Core Field Guide, Version 7.0, October, 2015 Section 5.0. Tree and Sapling Data 80 9. Missing wood or bark: Do not reconstruct the DBH of a tree that is missing wood or bark at the point of measurement. Record the diameter, to the nearest 0.1 inch, of the wood and bark that is still attached to the tree (fig. 32). If a tree has a localized abnormality (gouge, depression, etc.) at the point of DBH, apply the procedure described for trees with irregularities at DBH (figs. 28 and 29). 10. Live windthrown tree: Measure from the top of the root collar along the length to 4.5 feet (fig. 33). 11. Down live tree with tree-form branches growing vertical from main bole: When a down live tree, touching the ground, has vertical (less than 45 degrees from vertical) tree-like branches coming off the main bole, first determine whether or not the pith of the main bole (averaged along the first log of the tree) is above or below the duff layer. • If the pith of the main bole is above the duff layer, use the same forking rules specified for a forked tree, and take all measurements accordingly (fig. 34). • If the pith intersection of the main down bole and vertical tree-like branch occurs below 4.5 feet from the stump along the main bole, treat that branch as a separate tree, and measure DBH 3.5 feet above the pith intersection for both the main bole and the tree-like branch. Figure 34. Down tree above duff. 4.5’ Root Collar Figure 33. Tree on the ground. Figure 32. Tree with part of stem missing. National Core Field Guide, Version 7.0,October, 2015 Section 5.0. Tree and Sapling Data 81 • If the intersection between the main down bole and the tree-like branch occurs beyond the 4.5 feet point from the stump along the main bole, treat that branch as part of the main down bole. • If the pith of main tree bole is below the duff layer, ignore the main bole, and treat each tree-like branch as a separate tree; take DBH and length measurements from the ground, not necessarily from the top of the down bole (fig. 35). However, if the top of the main tree bole curves out of the ground towards a vertical angle, treat that portion of that top as an individual tree originating where the pith leaves the duff layer. Figure 35. Down tree below duff. 12. Tree with curved bole (pistol butt tree): Measure along the bole on the uphill side (upper surface) of the tree (fig. 36). 5.9.3 PREVIOUS DIAMETER AT ROOT COLLAR This is the DRC assigned at the previous survey. It has been downloaded from the previous inventory. Any change made to this field signifies a misclassification at the time of the previous inventory. “DIAMETER CHECK” should be set to 2 and an explanation is required in the notes if previous DRC is changed. 5.9.4 Diameter At Root Collar (DRC) For species requiring diameter at the root collar (refer to Appendix 3), measure the diameter at the ground line or at the stem root collar, whichever is higher. For these trees, treat clumps of stems having a unified crown and common root stock as a single tree; examples include mesquite, juniper, and mountain mahogany. Treat stems of woodland species such as Gambel 4.5’ 4.5’ Figure 36. Tree with curved bole (pistol butt tree). CityCouncilAgenda:11/23/15 1 2G.ConsiderationtoapproveaSiteSketchforproposedVerizonWirelesscellularantennae installationatSchoolBoulevard/JeffersonCommonsWaterTower.(JO/AS/WO) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoapproveasitesketchforaproposedcellularantennainstallation atSchoolBoulevard/JeffersonCommonsWaterTower. AstheCouncilisaware,theFinanceDirectorhasbeenworkingwithBuellConsulting,on behalfofVerizonWireless,onapotentialleaseagreementforuseoftheJeffersonCommons watertowerforacellularantennaeinstallation.BuellConsultinghasindicatedthatinorder tobeabletocontinuetheirpermittingandenvironmentalduediligenceontheproposedwater towersite,asitesketchapprovalbythelandlordisarequirednextstep. Assuch,BuellConsultinghasdevelopedtwodifferentsitesketchconceptswhich accommodatetheVerizoninstallation,withthegroundequipmentlocatedtothesouthand westofthewatertower. a)Thefirstsketchoption,SSv.4,illustratesashelterconfiguration,inwhichthe equipmentfortheinstallationisprimaryhousedwithinasmallstructurewithina fencedenclosure.Theshelteris12’x22’.Inthissketchalternative,agenerator wouldbeaccommodatedwithintheshelterstructure. b)Thesecondsketchalternative,SSv.5,isarelativelynewdesignoptionforthis provider.Thenewalternativewouldbethree“outdoorequipmentcabinets”thateach measureapproximatelysixfeettalland32”x32”square.Thesecabinetsaremounted toanH-framewithinacompound,mountedona10’x14’platform,andwould replacetheequipmentsheltershowninSSv.4.Theequipmentwouldexistundera canopyroofstructure.IfCouncilelectedthisoption,staffwouldrecommendno generatorbeallowedonthesite. CitystaffhasprovidedBuellwithrequirementsforthisareainrelationtothesecurityand maintenanceofthewatertoweritself.Nosubdivisionofthesiteareaisproposed. Itshouldbenotedthatthissitesketchapprovalislimitedto“landlordapproval”forthe purposesoffurthersiteinvestigationonly.Theuseofthewatertowerforwirelesscellular antennawillrequireaconditionalusepermitlanduseapplication,atwhichtimeadditional formalcommentsandreviewwillbeprovided.FinalconsiderationtoapprovetheCUPwill bemadebytheCityCouncil.Approvaloftheuseofthewatertowerforantennaissubjectto theCUPapprovalandanyadditionalcommentsoftheCityatthattime. Inadditiontotheground-levelsitesketch,Buellhasprovidedexampleplanillustrationsof thetowerarrayasitwouldbeplacedonthewatertoweritself.Councilwillnotethatthe arrayplansarenotsubmittedforapprovalatthistime,butrathertoillustratevisualimpact andgeneralspacing. CityCouncilAgenda:11/23/15 2 Upto12antennawouldbeplacedonthehandrailofthetower.Mountedwithspecial bracketstoavoiddamagetothetower,eachindividualantennaisestimatedtobeupto96”in height.Buellhasindicatedthattypically,thearraysappearinaconfigurationof3-4antenna pergroup,arrangedaroundthecircumferenceoftherail.Buellhasindicatedthatthislayout isconceptualonly,asthesitesketchapprovalwillallowthemtomoveforwardtomore detailedengineeringfortheactualdesignoftheantenna. Intermsoftheabilitytolocateadditionalwirelesscellularprovidersatthewatertower location,basedonthedrawingsprovided,thereislikelyroomforoneortwoadditionalfuture usersonthetowerhandrail.However,futureuserswouldneedtocompleteastructural analysisofthehandrailtodeterminefeasibility.Itispossiblethattherailwouldrequiresome modificationtosupportadditionalantennaarraysafterthisinitialinstallation.Buellhas indicatedthatproviderscanalsolocateonthestemofthetower(asshowninsomeofthe sampleimages).Inaddition,therearecurrently12four-inchconduitsthatenterintothebase ofthewatertower.Oneconduitisalreadyinuse,andVerizon’sinstallationwillusethreeof theelevenavailableconduits,leavingeightconduitsavailableforusebyothersinthefuture. Thegroundsitesketchisarrangedspecificallytoallowroomforothergroundequipmentand sheltersandillustratestheconduitconnection. TheCityCouncilwillalsobeconsideringtheleaseagreementforthesiteatafuturedate. Inapprovingthesitesketch,theCouncilisprovidingstaffwithdirectionofitsintentto continueworkingwithBuellConsultingonbehalfofVerizonfortheuseofthewatertower site,subjecttoallotherrequiredapprovalsandpermits. A1.BudgetImpact:ApprovalofthesitesketchdoesnotrepresentacosttotheCityat thistime,withexceptionofthestaffandconsultingtimenotedbelow. A2.StaffWorkloadImpact:Citystaffhavespentapproximately6hoursreviewingthis planandcorrespondingwithVerizonregardingrequiredsketchadjustments.Inputof theWater&SewerSuperintendent,CommunityDevelopmentDirector,Finance DirectorandCityAdministratorhasbeenprovided.Contributingconsulting assistancefromtheCityPlanner,EngineerandAttorneyhasalsobeenprovided. B.ALTERNATIVEACTIONS: 1.MotiontoapprovethesitesketchSSv.4withshelteroptionforlandlordapproval purposesfortheproposedVerizonWirelesscellularantennaeinstallationatSchool Boulevard/JeffersonCommonsWaterTower,recognizingthatVerizonWirelessand itsconsultantswillberequiredtosubmitandfollowallrequiredfederal,stateand localpermittingprocesses,andsubjecttotheadditionaldecisionsandapprovalsofthe Cityaspartofthoseprocesses. 2.MotiontoapprovethesitesketchSSv.5withcabinetandcanopyoptionforlandlord approvalpurposesfortheproposedVerizonWirelesscellularantennaeinstallationat SchoolBoulevard/JeffersonCommonsWaterTower,recognizingthatVerizon CityCouncilAgenda:11/23/15 3 Wirelessanditsconsultantswillberequiredtosubmitandfollowallrequiredfederal, stateandlocalpermittingprocesses,andsubjecttotheadditionaldecisionsand approvalsoftheCityaspartofthoseprocesses. 3.MotiontodenytheSiteSketchforlandlordapprovalpurposesfortheproposed VerizonCellularAntennainstallationatSchoolBoulevard/JeffersonCommonsWater Tower. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,shouldCouncilwishtocontinueexplorationoftheuse ofthewatertowerforcellularantennaeproviderleaseagreements.Theshelteroptionisthe preferreddesignalternativeforequipmentforscreeningandconsistencypurposesmoving forwardonthesite. D.SUPPORTINGDATA: •BuellConsultingNarrative •Verizon/BuellConsultingSiteSketchSSv.4–ShelterOption •Sampleplansforwatertowerantennaarray,includingshelterelevation–Notforapproval •Verizon/BuellconsultingsiteSketchSSv.5–CabinetOption •Sampleelevationsforcabinetdesign–Notforapproval •Sampleimagesofwatertowerantennaarray Buell Consulting, Inc. 1360 Energy Park Drive, Suite 210 Saint Paul, Minnesota 55108 (651) 361-8110 www.buellconsulting.com Site Acquisition Permitting Established 1991 October 8, 2015 VIA ELECTRONIC MAIL City of Monticello 505 Walnut Street Monticello, MN 55362 RE: Proposed installation of Verizon Wireless communications facility at School Boulevard water tower (Project Name: “MIN Hayward”) To the members of City Council and City Planning and Administrative Staff: As you know, Verizon Wireless is proposing to install a communications facility at the site of the City owned water tower located on School Boulevard in Monticello, which will include the installation of communications antennas on top of the water tower, base station communications equipment that will be located within an equipment shelter proposed to be located at ground level, and other related cabling and/or equipment. Verizon Wireless has engaged the services of Buell Consulting in order to not only represent Verizon in its efforts, but to work hand in hand with the City throughout the planning stages of the project. Accompanying this proposal, Buell Consulting has been working with City planning staff on behalf of Verizon, and on its behalf, has requested that the City review and provide a “landlord approval” of a preliminary Site Sketch. The first version of the site sketch was issued shortly after a meeting that occurred on July 17, 2015, that included various representatives of Verizon Wireless and City staff at the water tower to discuss the proposed facility and its layout. Through ongoing communication with staff since then, the Site Sketch has been refined into a fourth version that incorporates design and layout suggestions that City staff has provided and Verizon has agreed to. This fourth version of the site sketch provides a well thought out and organized layout that will not interfere with the City’s ongoing operations at the water tower, but will also result in a new Verizon installation that will only help to improve its wireless network that many members of the Monticello community currently enjoy and rely on. Presently, on behalf of Verizon, Buell Consulting is requesting the City of Monticello’s “landlord approval” of the fourth version of the Verizon site sketch. A landlord’s approval of the site sketch serves to confirm to Verizon that the proposed location of the equipment has been finalized, and with that confirmation, Verizon enters into the next phases of its regular due diligence including, but not limited to, preparation of construction drawings and required environmental and regulatory studies. Construction drawings cannot be prepared and environmental and regulatory due diligence will not begin until a landlord approves such a site sketch since both the preparation of drawings and the other due diligence items follow the specific location that is defined in an approved site sketch. After the sketch has received the landlord’s approval, Verizon is confident that it can begin the next time consuming phases of the planning and due diligence processes, since all of the ongoing planning is location specific. A later deviation in the location requires may certainly require that these processes begin anew, so until the location is finalized, Verizon is not comfortable entering into its next phases of the process. While Verizon prefers very little deviation from Buell Consulting, Inc. 1360 Energy Park Drive, Suite 210 Saint Paul, Minnesota 55108 (651) 361-8110 www.buellconsulting.com Site Acquisition Permitting Established 1991 the site plan after landlord’s approval of the site sketch, there is still some opportunity for making changes should such a need arise during this planning stage of the process. With an approved site sketch, preliminary construction drawings will be prepared. The preliminary construction drawings provide much more specific detail, including items such as the number and size of antennas, the arrangement of the antennas on top of the water tower, cabling routes, landscaping, utility routes, etc… Once the preliminary drawings have been approved by Verizon, Buell Consulting will provide the drawings to the City for further “landlord approval.” This will be the City’s opportunity to have involvement in addressing the final design and layout aspects of the project, and not until those construction drawings have been approved by the City will they be included in the later Conditional Use Permit application that Buell consulting will prepare and submit to the City for final zoning approval. In accordance with the request by the City for more preliminary information, Verizon’s architectural and engineering consultant has prepared some additional drawings to help illustrate to the City some more basic details of the proposed facility installation. Those additional drawings have been included with this letter as a separate attachment to the email on which this letter was provided. For additional reference, images of other similar water towers from other areas of the Twin Cities metropolitan area have also been provided at the City’s request to be used as additional representation of water towers in shared use with wireless carriers. These images are strictly representative and are for example only; the finished installation on the School Boulevard water tower in Monticello is likely to vary to some degree from the water tower example images that have been provided. At this time, on behalf of Verizon, Buell Consulting respectfully requests that City Council consider the Verizon site sketch, version four, (SS v.4) for landlord approval at the regularly scheduled Council meeting on Monday, October 12, 2015. Brent Kabat plans to attend the meeting as a representative of Buell Consulting and Verizon Wireless, and will be available during the City Council meeting to answer questions related to the site sketch or the planning process as a whole. If any questions arise or it is determined that more information is necessary, please feel free to contact Mr. Kabat directly at (715) 944-4472. Verizon Wireless and Buell Consulting are grateful for the opportunity to work together with the City of Monticello to help improve Verizon’s wireless service that serves the Monticello community. Sincerely, Brent Kabat Site Development Agent Buell Consulting, Inc. bkabat@buellconsulting.com Enclosures CityCouncilAgenda:11/23/2015 1 2H.ConsiderationofamendingFiberNetBusinessOfficehoursofoperationon ChristmasEve.(RL) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsideramendingtheFiberNetBusinessOfficehoursof operationonChristmasEve.The2015holidayhoursapprovedbyCityCouncilare10am to2pm;however,staffisrequestingtochangethemto8amto12pm.Thisretains4hours ofavailability,butalignsbusinessofficeholidayhourswiththoseoftheheadend buildingandcityhall. Pleasenote,thischangeonlyaffectscustomerservicehours.Techsupportwillbe availablealldaythroughtheservicesprovidedbyGoldenWest.Basedonpast experience,unliketechsupport,theofficereceivesalowvolumeofcallsonChristmas Eve.Thehighestlikelihoodofcallsisduringthefirsthalfoftheday,andwewouldlike tostaffappropriatelytomeetthatdemand. A1.BudgetImpact:None A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoapproveamendingFiberNetbusinessofficehoursofoperationon ChristmasEve. 2.MotiontodenyamendingFiberNetbusinesshoursofoperationonChristmasEve. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: None CityCouncilAgenda:11/23/2015 1 4AConsiderationofapprovingapaidtimeoff(PTO)policyandtransitionplanfor Citystaff. A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderapprovingapaidtimeoff(PTO)policyandtransition planforCitystaff.AtacouncilworkshopheldonNovember9th staffpresenteda preliminaryPTOproposalandtransitionplanforcounciltoreview.Theproposedplan doesnotpertaintocurrentbargainingunitemployeesandhasaone-timegrandfathering optionforemployeeshiredpriortoDecember31,1990. Thepolicyyou’reaskedtoapprovewasrevisedbasedonfeedbackprovidedatthe councilworkshopandfurtherdiscussionbythePersonnelCommitteeonNovember18th. Asaresultofthediscussions,six(6)additionalPTOdayswereaddedtoboththehourly andsalariedpayscales(maximumof34daysperyearvs.28originallyproposed)to providealongevityrewardtolong-termemployeesandthetransitionportionoftheplan wasrevisedtoprovide50%payoutofearnedsicktimeintotheMNStateHealthcare SavingsPlanforallemployeesregardlessofyearsofservice.Asyouwillnote,thesix (6)dayssuggestedforadditionareprogrammedtobeaddedstartingatyear25. BelowisourcurrentvacationscheduleandtherecommendedPTOlevelsforcomparison purposes. CurrentVacation: YearsofService Full-Time EligiblePart- Time 0thru5years 80hoursperyr/10days 40hoursperyr 6thru10years 120hoursperyr/15days60hoursperyr Year11 128hoursperyr/16days64hoursperyr Year12 136hoursperyr/17days68hoursperyr Year13 144hoursperyr/18days72hoursperyr Year14 152hoursperyr/19days76hoursperyr Year15 160hoursperyr/20days80hoursperyr Year16 168hoursperyr/21days84hoursperyr Year17andbeyond 176hoursperyr/22days88hoursperyr CityCouncilAgenda:11/23/2015 2 ProposedPTOSchedule: Non-Exempt(Hourly):Exempt(Salaried): 0-5years128hrs/16days 0-7years 168hrs/21days 6-10years168hrs/21days 8-24years224hrs/28days 11-24years224hrs/28days 25years 232hrs/29days 25years 232hrs/29days 26years 240hrs/30days 26years 240hrs/30days 27years 248hrs/31days 27years 248hrs/31days 28years 256hrs/32days 28years 256hrs/32days 29years 264hrs/33days 29years 264hrs/33days 30years 272hrs/34days 30years 272hrs/34days A1.BudgetImpact:Theanticipatedcostundertheproposedplantotransitionall non-bargainingunitemployeestothePTOsystemwillbeapproximately $143,753basedonsicktimebalancesasofNovember13,2015. A2.StaffWorkloadImpact:TheinitialtransitiontothePTOsystemwillincrease theadministrativeworkloadoftheHumanResourcesManagerandPayrollClerk buttheincreasedworkloadwillbelimitedintime. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheproposedpaidtimeoff(PTO)policyandtransitionplan. 2.Motiontoapproveother. 3.MotiontodenyapprovalofthePTOpolicyandproposedtransitionplan. C.STAFFRECOMMENDATION: ThePersonnelCommitteerecommendsAlternative1approvaloftheproposedPTO policyandtransitionplan.ThePersonnelCommitteemetontwoseparateoccasionsto discussandformulatethepolicyyou’reaskedtoapprove.Feedbackwasgatheredand consideredfromvariousgroupsaspartofthereviewprocess.Basedonthefeedback gatheredthegroupbelievestheproposedpolicyisfairandwillbeanenhancementtothe benefitpackage. SUPPORTINGDATA: •ProposedPTOPolicy •PTOPresentationSlidesfrom11/9/15 Paid Time Off (PTO) – Hired after 12/31/1990 Paid time off (PTO) provides all full-time and part-time benefited employees with paid time away from work that can be used for any purpose. PTO must be scheduled in advance and have supervisory approval, except in the case of illness or emergency. The PTO policy takes the place of vacation and sick leave. PTO does not replace pay for City observed holidays, jury duty, or military leave. ************************************************************************** Transition to PTO (Hired prior to 12/31/1990) Employees hired prior to 12/31/1990 will have a one-time option to remain on the current vacation/sick plan or to opt into the PTO plan. The option must be exercised by January 1, 2016. (Hired prior to 12/31/2015) Vacation balances as of employee’s 12/31/15 paycheck will be converted to PTO hours on an hour for hour basis and will be reflected on your first paycheck in January. Example: Vacation balance as of 12/31/15 paycheck + Annual PTO = PTO balance available to use January 1, 2016. Sick balances as of the 12/31/15 paycheck will be paid out at 50% into the MN State Healthcare Savings Plan (HCSP) no later than January 14, 2016. Remaining sick time hours after payment will be transferred to an Extended Medical Bank (EMB). Extended Medical Benefit (EMB) Any remaining sick hours after payment into the HCSP will be placed in an EMB which provides income protection insurance for employees in case of a serious illness. EMB hours may be used after the first forty (40) consecutive work hours of an absence for a Family Medical Leave Act (FMLA) qualifying leave. Employees will be required to provide Human Resources with proper documentation of the FMLA qualifying leave. This benefit is meant as insurance. There is no additional accrual to this bank and it is not paid out upon termination. ****************************************************************************** Types of PTO Leave 1. Planned PTO is requested and approved prior to the date the employee is taking off. 2. Unplanned PTO is time off reported on the date the employee will not be reporting to work. When leave is unplanned, the employee must notify their supervisor within one hour of the employees scheduled work day, or if the employee is already at work, the employee must notify their supervisor prior to leaving work. Unplanned leave may be denied if it would result in the department not being able to meet minimum staffing levels unless the absence is due to illness. If an employee’s use of unplanned leave indicates a pattern suggesting abuse that interferes with the minimum staffing levels or the ability of the department to conduct business appropriately, the supervisor shall notify the employee. If such abuse continues the employee may be subject to denial of unplanned leave or disciplinary action. Medical Certification Good attendance is an essential job function for all City employees, if unplanned absences exceed 3 days, a doctor’s certification may be required. Annual PTO Schedule Non-Exempt (Hourly): Exempt (Salaried): 0 - 5 years 128 hrs/16 days 0-7 years 168 hrs/21 days 6 - 10 years 168 hrs/21 days 8-24 years 224 hrs/28 days 11 - 24 years 224 hrs/28 days 25 years 232 hrs/29 days 25 years 232 hrs/29 days 26 years 240 hrs/30 days 26 years 240 hrs/30 days 27 years 248 hrs/31 days 27 years 248 hrs/31 days 28 years 256 hrs/32 days 28 years 256 hrs/32days 29 years 264 hrs/33 days 29 years 264 hrs/33 days 30 years 272 hrs/34 days 30 years 272 hrs/34 days The hours listed above are 50% for part-time benefited employees (30-35 hours per week). PTO hours will be placed in the employees bank on January 1st of each year based on time with the City as of January 1st of each year. Mid-year hires and terminations will be pro-rated accordingly. For mid-year terminations, if an employee has used more than their pro-rated amount for the year, the overpayment of PTO will be deducted from their final paycheck. Probationary Employees Probationary employees are not able to use more than forty (40) hours of time off during their first six (6) months of employment. Annual Usage Requirement Employees must use at least 50% of their annual accrual each year. Annual Contribution to the MN State Healthcare Savings Plan (HCSP) PTO balances over 320 hours as of the last payroll in October will be paid into the HCSP (maximum of 48 hours) based on the employee’s current hourly rate of pay. The HCSP deposit does not count towards an employee’s 50% usage requirement. Employees who use bereavement leave during the year will not be allowed to roll hours into the HCSP. Carry-Over Employees may carry over up to 320 hours of PTO each year into the next year. Any hours over 320 will be for forfeited at year-end, unless due to a qualifying (unusual or non-recurring) circumstance the City Administrator approves an extension or cash payment to avoid a loss of PTO time. All qualifying circumstances must be reported to the Personnel Committee on an annual basis. Unpaid Leave Employees must normally use all earned PTO prior to taking an unpaid leave. If the leave qualifies under the Parenting Leave or Family Medical Leave Act (FMLA), the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions must be approved by the City Administrator. PTO Donation Employees may transfer their PTO hours from one employee to another under the following conditions: A. Such transfers can be made only after the showing of unique or special circumstances and only upon the approval of the City Administrator. Before such transfer will be approved, the proposed recipient of the transfer must have used all of his/her PTO. B Vacation transfer shall be limited to forty (40) hours per donor. Such transfer shall be made on a dollar for dollar basis. The worth of the leave shall be adjusted to the pay level of the donor. Therefore, if the salary of the donor is greater than the recipient, one day of leave from the donor shall result in more than one full day to the recipient. Conversely, if the salary of the donor is less than the recipient, the one-day of leave from the donor shall result in less than one full day. C. Requests for such transfer of PTO must be submitted in writing, to the Human Resources Manager or designee, who shall handle all communications between recipient and donor. When a donor volunteers such transfer, he/she must first execute a release document for such transfer that will be kept on file in the Human Resource Department. D. When a transfer has been finalized in accordance with the rules and approved by the Human Resources Manager and City Administrator, the Finance Department shall take the necessary accounting action to reflect such transfer. Severance Employees leaving in good standing will receive 100% of their earned PTO balance paid as cash. The earned PTO balance includes the prior year carry over and the unused, pro rata earned amount in the year of severance. The unused, pro rata earned amount can be a negative number if the employee uses more PTO than is earned in the year of severance. EMB hours are not paid out at termination. Bereavement Leave- (Employees on PTO Plan) Bereavement leave is equivalent to 100% of the employee’s wage. Up to five (5) days may be granted with the approval of the Department Head for absences related to the death of an immediate family member. Immediate family includes: spouse, child or foster child, parents, grandparents, step-parents, step-children, and siblings. Up to three (3) days will be granted for the death of an aunt, uncle, step-brother, step-sister, and in-laws including mother, father, sister and brother. Employees who use bereavement leave during the year will not be allowed to roll hours into the MN State HCSP in that same year. Summary of Paid Time Off (PTO) Proposal What is PTO? Employer provided bank of hours in which the employer pools sick days and vacation days for employees to use as the need or desire arises. Advantages and Disadvantages Advantages Offers flexibility to employees Gives employees the option of using the PTO when they most need it-to care for a sick child, or enjoy a day with family. Decreased policing of benefit by management. Attractive to new hires; recruitment tool. Fairness All employees have the same amount of time to use; up to the employee how to use the time. Disadvantages Less total days available for employees to use. Employees tend to view PTO as a benefit and use all the time off, whereas they may not in the past; employees responsible for managing time. Current Vacation & Sick Time Policy Vacation Sick 12 days/96 hrs. per yr. 800 hour cap 100% payout annually of anything over 800 hours. Payout into Healthcare Savings Plan at termination 50% -10+ years of service 25% -5+ years of service Years of Service Full-Time 0 thru 5 years 80 hours per yr/10 days 6 thru 10 years 120 hours per yr/15 days Year 11 128 hours per yr/16 days Year 12 136 hours per yr/17 days Year 13 144 hours per yr/18 days Year 14 152 hours per yr/19 days Year 15 160 hours per yr/20 days Year 16 168 hours per yr/21 days Year 17 and beyond 176 hours per yr/22 days Must use 50% annually; 1.5 X Carry-over Who will be covered under the new PTO plan? All full-time employees All part-time benefited employees (50% of full-time PTO accrual) Employees with 25 + years of service as of 12/31/15 will have a one time option to elect the PTO plan. Members of the Collective Bargaining Unit are not eligible for PTO. Proposed PTO Policy and Transition Plan PTO Hours Bank Current Vacation Schedule Years of Service 0 thru 5 years 80 hours per yr/10 days 6 thru 10 years 120 hours per yr/15 days Year 11 128 hours per yr/16 days Year 12 136 hours per yr/17 days Year 13 144 hours per yr/18 days Year 14 152 hours per yr/19 days Year 15 160 hours per yr/20 days Year 16 168 hours per yr/21 days Year 17 and beyond 176 hours per yr/22 days Proposed PTO Schedule Non-Exempt (Hourly) Exempt (Salaried) 0 thru 5 years 128 hrs/16 days 0 thru 7 years 168 hrs/21 days 6 thru 10 years 168 hrs/21 days 8 + years 224 hrs/28 days 11+ years 224 hrs/28 days Accrual of PTO: All hours placed in employee’s bank January 1st Pro-rated for mid-year hires Mid-year terminations adjusted at time of termination Transition of Vacation Time Vacation will be combined with PTO hours per the proposed schedule Transition of Sick Time Extended Medical Benefit Bank (EMB) Hired prior to 12/31/15 Transition: Current sick time balances will be paid into the MN State HCSP per City policy and any remaining sick time left will be put into an EMB to be used for FMLA qualified leaves. •May be accessed after the first 40 consecutive work hours of an absence for a serious health condition. •Benefit is meant as insurance and is not paid out upon termination. Carry Over of PTO •Employees must use at least 50% of annual PTO accrual each year (8-14 days) •A maximum of 320 hours can carry over to the next year. •PTO balances over 320 hours as of the last payroll in October will be paid into the HCSP (maximum of 6 days/48 hrs.) based on current hourly rate of pay. Any hours remaining over 320 will be lost on January 1st . City Administrator can approve a cash payment if there is an extenuating circumstance that prevents an employee from using. Severance Employees leaving in good standing will be paid 100% of their earned PTO balance in cash. EMB balances are not paid out upon termination. Bereavement Leave Current Policy Sick leave up to five (5) days may be granted for absences related to the death of an immediate family member. Immediate family includes: spouse, child or foster child, parents, step-parents, step- children, siblings, siblings in-law, grandparents, grandchildren, mother and father in-law. Proposed Policy Funeral leave is equivalent to 100% of the employee’s regular hourly wage. Up to five (5) days may be granted with the approval of the Department Head for absences related to the death of an immediate family member. Immediate family includes: spouse, child or foster child, parents, grandparents, step- parents, step-children, and siblings. Three (3) days will be granted for the death of an aunt, uncle, step-brother, step-sister, and in-laws including mother, father, sister and brother. Employees who use bereavement leave will not be allowed to roll hours into the MN State HCSP in the year for that year. Holidays No change; Holidays kept separate from PTO 10 ½ paid holidays Holiday hours not paid out at termination PTO Donation Employees may donate PTO time to an employee in need. Recipient must have used all of their PTO before a donation would be approved. Transfer made on a dollar for dollar basis. Transition Plan Examples Estimated Cost to Implement Current sick time liability as of 10/30/15 (All employees) $541,197 Sick time payout liability (Per current policy) as of 10/30/15 (All employees) $219,798 Anticipated cost of transition •All employees: $219,798 (including union) •All non-union employees: $162,447 •All non-union with 25+ year grandfathering option: : $109,251 -$162,447 Snapshot of Current Staff Years of Service Number of Full-Time Employees 25 + Years 5 20 + Years 1 15 + Years 12 10 + Years 8 5 + Years 16 Under 5 Years 13 Fifty-two (52%) of our full-time employees have been with the City for less than 10 years. Questions? CityCouncilAgenda:11/23/15 1 4B.ConsiderationofadoptingResolution#2015-086authorizingpreparationofa FeasibilityReportandpreliminarydesignalighmentfortheExtensionof95th Street betweenGillardAvenueandBroadwayStreet (WSB) A.REFERENCEANDBACKGROUND: StaffisrequestingCouncilauthorizationtoprepareaFeasibilityReportaddressingthe extensionof95th StreetbetweenGillardAvenueandBroadwayStreet.Theextensionof thisroadwayextensionhadbeenevaluatedpreviouslywiththeI-94twinbridge replacementprojectin2008.RecentlyafatalcrashoccurredattheintersectionofGillard AvenueandCountyRoad(CR)39resultinginaneedtore-evaluatetrafficoperationsat thisintersection.StaffhascontactedtheWrightCountyengineertoreviewitemssuchas speedlimit,sightlinesandintersectioncontrolsattheCR39andGillardAvenue intersection. Inaddition,withthefulldevelopmentofSunsetPonds,theincreasedtrafficvolumes generatedalongGillardAvenuewarrantevaluationandassessmentoftheneedtoextend 95th StreettoBroadwayStreetasanalternateroutetoGillardAvenue. Enclosedisamapidentifyingtheprojectarea.Theroadwaywouldbeconstructedwithin MnDOTI-94rightofway,althoughtheroadwayrightofwaywouldeventuallyneedto beturnedbacktotheCity. TheFeasibilityReportwillincludethefollowingitems: •CompletingtrafficcountsalongGillardAvenue,95th Street,CR39andBroadway Street •Completionofatrafficanalysiswithrecommendationsontheneedtoextendthe roadwayandintersectioncontrols •Completionofatopographicsurveyofthesubjectarea •Soilboringsandgeotechnicalevaluation •Preliminaryroadwayalignmentoptions •Preliminarystormwatermanagementmethods •Evaluationofsidewalk/pathwayfacilitiesalongtheroadway •CoordinationmeetingswithCitystaff,WrightCountyandMnDOT. •Estimatedcosts •Availablefundingsources •Preliminaryprojectschedule •Determinationastothenecessity,feasibilityandcost-effectivenessofthe proposedimprovements. •Conductapublicinformationmeetingaftercompletionofthefeasibilityreport. A1.BudgetImpact:Apreliminarycostestimateforconstructingtheproposed improvementswascompletedin2008withtheprojectcostestimatedat CityCouncilAgenda:11/23/15 2 approximately$1,000,000.Thiscostestimatewillbereviewedandupdatedwith theFeasibilityreportandisanticipatedtobehigheramount.WSBandAssociates willcompletetheitemsidentifiedabove,preparetheFeasibilityReportand contractwithageotechnicalfirmforthesoilborings.Theestimatedcostto completethisworkisestimatedatupto$50,000. Capitalprojectsfundwillbeutilizedtofundthefeasibilitystudy.Thefunding mechanismfortheprojecttobedetermined. A2.StaffWorkloadImpact:WSBstaffwillcompletetheFeasibilityReportwith CityHallandPublicWorksstaffinput. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-086authorizingpreparationofaFeasibility Reportandpreliminarydesignalignmentfortheextensionof95th Streetbetween GillardAvenueandBroadwayStreet. 2.MotiontodenyadoptionofResolution#2015-086atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.Thisconnectingroadwayisidentified onthetransportationplanwiththedateforconstructionintendedtooccurwhentheneed demands.GiventhegrowthintheareaandtrafficcapacityonGillardAvenuealongwith crashrateandseverityat39/GillardAvenue,itisapparentthattheneedissufficientto justifypreparationofafeasibilitystudyasproposed. TheTAChasreviewedtheconceptofextending95th Streetandissupportingof authorizingtheFeasibilityReport. D.SUPPORTINGDATA: •Resolution#2015-086 •AerialMap •TransportationMaps CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-086 AUTHORIZING FEASIBILITY STUDY FOR THE EXTENSION OF 95TH STREET BETWEEN GILLARD AVENUE AND BROADWAY STREET WHEREAS, it is proposed to extend 95th Street between Gillard Avenue and Broadway Street including the necessary grading, curb and gutter, pavement, pathway, landscaping, storm sewer, public utilities, ponding, signing and striping, street lighting, turf establish ment, and other necessary appurtenant work;; and WHEREAS, such Feasibility Report will address the location, traffic analysis, existing conditions, proposed improvements, estimated costs, available funding sources, preliminary project schedule, and determination as to the necessity, feasibility, and cost -effectiveness of the proposed improvements; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: That the feasibility study for proposed improvements be referred to WSB & Associates, and that the Engineer is instructed to report back to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; and the estimated cost of the improvement as recommended. ADOPTED BY the Monticello City Council this 23rd day of November, 2015. CITY OF MONTICELLO ________________________________________ Brian Stumpf, Mayor ATTEST: ____________________________________ Jeff O’Neill, City Administrator CityCouncilAgenda:11/23/15 1 4C.ConsiderationofreleasingacceptingRequestforQualificationsdocumentand authorizepublication.(JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsideracceptingtheattachedRequestforQualifications (RFQ)documentandauthorizestafftodistributeittothetelecommunicationscommunity accordingly.AsnotedattheNovember9th CityCouncilmeeting,thepurposeofthisstep intheselectionprocessistogainanunderstandingoffirmsthatwouldbeinterestedand qualifiedtooperateFiberNetasathirdparty. ThisdocumenthasbeendevelopedwiththedirectassistanceofJoAnneJohnson, ExecutiveDirectoroftheMNPublicBroadbandAlliance.Atherrecommendation,staff mayincludeadditionalsupplementalinformationtotheRFQdocument,butnochanges willbemadetothecontentoftheRFQifapprovedbyCityCouncil. Inaddition,JoanneHovis,DirectorofCTCTechnologyandEnergybasedin WashingtonDCindicatedstrongsupportfortheconceptofoperatingFiberNetutilizinga thirdparty,andprovidedinputonimportantfactorstoconsiderwhenatthecontract negotiationsstage.JoanneHovisdirectsallofCTCTechnology&Energy’sbusiness consulting,strategicplanning,marketassessment,andmanagementconsultingwork.An attorneywithabackgroundincommunicationsandcommerciallitigation,sheisa recognizedauthorityonthebroadbandmarketandcommunitybroadbandtopics—andon theevolvingroleofgovernmentandpublicutilitiesintheprovisionofcommunications servicestothepublic.. Indevelopingtheconceptofutilizingathirdpartyprovider,MarthaIngramfrom KennedyandGravenhasbeenguidingstaffindevelopmentofaprogramthatisin keepingwithlimitationsassociatedwiththeunderlyingtaxexemptbondfinancing.She hasprovidedinputinthepreparationofthisdocumentaccordingly. Thenextstepintheprocesswillbepredicatedonthequalityandnumberofresponsesto theRFQ.Ifthreeormorequalifiedcandidatesemerge,itislikelythatrequestfor proposalprocesswillbeimplemented.Ifoneortwoqualifiedcandidatesareinterested, thentheCitymayelecttomoveforwardwithdirectnegotiations. IfsoauthorizedbytheCityCouncil,theRFQwillbedistributedimmediatelywith candidatesubmittalsduebyDecember8th andreviewedbytheCityCouncilatitsregular meetingonDecember14th. A1.BudgetImpact: ThecostofassistanceprovidedbyJoAnneJohnsonfromthePublicBroadbandAlliances iscoveredbytheCity’sduestobelongtotheorganization. A2.StaffWorkloadImpact: Timeassociatedwithprocessingthisstep. B.ALTERNATIVEACTIONS: CityCouncilAgenda:11/23/15 2 1.MotiontoaccepttheRequestforQualificationsformandauthorizestaffto distributeittothetelecommunicationscommunityaccordingly. 2.MotiontomodifyandacceptRequestforQualificationsdocumentandauthorize stafftodistributeittothetelecommunicationscommunityaccordingly. 3.MotiontodenytheRequestforQualificationsdocument. 4.MotiontotableadecisionontheRequestforQualificationsdocument. C.STAFFRECOMMENDATION: Inkeepingwithpreviousdirection,andunlessCityCouncilwishestomodifytheRFQ document,CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: •RFQ •JoanneHovisBio REQUEST FOR QUALIFICATIONS AND SUMMARY OF EXPERIENCE REQUEST FOR QUALIFICATIONS: BROADBAND SYSTEM OPERATION, MANAGEMENT, AND BUSINESS PARTNERSHIP Issue Date: November 24, 2015 Title: FiberNet Management Services Initiative Issuing Agency: City of Monticello, MN Address: 505 Walnut Street Suite 1 Monticello, Minnesota 55362 Project Location: Monticello, MN (FiberNet Service Area) Project Schedule: To be determined Contact Person: Jeff O’Neill Monticello City Administrator 505 Walnut Street Suite 1 Monticello, MN (763) 271-3215 Jeff.Oneill@ci.monticello.mn.us 2 | Page PURPOSE The City of Monticello intends to utilize a 3rd party provider for FiberNet Monticello system operation and management. This Request for Qualifications (RFQ) is issued with the intent to receive responses from providers who are interested and adequately qualified to perform the primary project roles as outlined within this document. INTRODUCTION FiberNet Monticello is a municipal triple play fiber optic provider serving local businesses & residents in the growing community of Monticello, MN. Monticello is located 35 miles from Minneapolis and covers nearly 4 square miles along major transportation corridors in central Minnesota. Its physical location offers numerous advantages to development, and the idea to create a municipal telecommunication service grew from the local business community’s desire to capitalize on these advantages. However, despite local commitment to sustain and encourage a competitive place for business and job development, Monticello was hindered by the presence of poor phone and internet service. When local incumbent providers rejected requests for improved service, the City of Monticello elected to support the needs of local businesses with an innovative plan of its own, operating a telecommunications service as a local public utility. Construction began in 2009, and today FiberNet is a city-owned FTTP network providing high-speed internet, telephone, and video services within the city limits of Monticello. The system has 1,406 internet customers, 523 telephone customers, and 725 video customers. 815 of these subscribers purchase services in bundled form at discounted rates. FiberNet staff is made up of 1 part-time and 7 full-time employees in network operations, as well as 4 city employees who assist with network business responsibilities. The governance model features a FiberNet Advisory Board, which is an appointed committee of five people combining City Council members and city residents. Major business decisions are made by the City Council with policy guidance from the advisory board. 3 | Page REQUEST FOR QUALIFICATIONS PROCESS Anticipated Timeline: Release Date: November 24, 2015 Due Date: December 8, 2015 by 12pm Contact for this RFQ: Jeff O’Neill City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Jeff.Oneill@ci.monticello.mn.us Procedure: Responses must be received no later than noon on December 8, 2015; they must also include a cover page and signature page. Responses will follow a double submission process: Paper Version: To ensure equal and fair treatment of all respondents, a paper response is required to be submitted to: Submission for City of Monticello’s RFQ for FiberNet Management Services Monticello City Hall 505 Walnut Street, Suite 1 Monticello, MN 55362 Electronic Version: For ease of evaluation, all respondents must submit an electronic copy, in either Microsoft Word or PDF format, to: Jeff.Oneill@ci.monticello.mn.us Questions and Inquiries: Respondents who have questions about the RFQ should email the above named contact for this project. Evaluation Process:  Submissions will be reviewed by staff and the Executive Director of the Minnesota Public Broadband Alliance, Joanne Johnson. The responses will be reviewed in terms of various criteria with a report presented to the City Council. Please note, by submitting a response, the submitter authorizes the City of Monticello to share the document with Ms. Johnson, including sections marked confidential. 4 | Page  Submissions will be presented to the Monticello City Council at the regularly scheduled meeting on December 14, 2015. A decision may or may not be made at this meeting.  Submissions may be withdrawn prior to the City Council meeting by sending written notice to Monticello City Hall. Notice of withdrawal must be r eceived by Thursday, December 10, 2015.  The City of Monticello may, at its discretion, request an interview with any submitter with notice given via phone or email. Submitter will have two (2) days to accommodate such an interview.  Depending on the number of submissions, the City may elect to follow the RFQ with a formal request for proposals. However, an RFQ submittal may be selected and contractual negotiations may commence. The City of Monticello will strongly consider all input, but the City ultimately reserves the right to select a submission at its sole discretion.  The City of Monticello reserves the right to withdraw the entire project or any project element(s) from award consideration if it is within the best interest of the City to do so. Reservations: The City of Monticello herein expressly reserves the following rights:  To negotiate separately with any source whatsoever in any manner necessary to serve the best interests of the City. The City does not intend to pay for information solicited or obtained. The information received will be used in determining what best serves the interest of the City.  To consider the qualifications, competency, and responsibility of respondents in awarding any contract.  To make the award based on the City’s best judgement as to which submission best meets the City’s expectations of a high quality, innovative partnership.  To negotiate the terms and conditions of the contract, including but not limited to the statement of work and contract price, in order to meet the C ity’s expectations.  To make such changes or corrections to the Request for Qualifications as the City deems necessary or desirable during the process. It is the respondent’s responsibility to monitor the RFQ throughout the process. 5 | Page PRIMARY PROJECT ROLES The intention of this RFQ is to seek out potential partners for the City of Monticello with the ability help the City achieve its goals of operating a sustainable broadband network offering the highest level of services at affordable prices to Monticello citizens. As such, an abbreviated listing of services and responsibilities follows that the City expects a qualified applicant to show proficiency and experience in fulfilling these tasks to a high standard of customer service and network reliability. ROLE OWNER/RESPONSIBLE DESCRIPTION Physical Network (Existing) City City will purchase and own all fiber, conduit, drops, and CPE Provision of Services Network Operator Delivery expected of voice, video, and high speed internet over city owned fiber Install Repair Network Operator Timely basis of work expected Maintenance Network Operator Additional equipment needed for maintenance to be approved, purchased and owned by city Expansion Within City Limits: City Outside City Limits: Network Operator In accordance with federal tax regulations, all network additions within the City of Monticello must be owned by the city. Systems operated outside the city limits may be owned by the Operator, subject to separate contractual arrangements. Business Operations Network Operator Physical business office to remain open in Monticello with personnel available during usual business hours. 6 | Page ROLE OWNER/RESPONSIBLE DESCRIPTION Billing Network Operator May use current system or provide one of operator’s choice. Regulatory Network Operator All required regulatory compliance and reporting at state and federal levels. Marketing/Direct Sales Network Operator Sales efforts within the city to be done by salespersons, not limited to mail or phone solicitations. Transport Network Operator Operator to manage using city’s current contracts. Future contracts may be under Operator control. Economic Development City & Network Operator The City and Network Operator to utilize telecommunications services in order to leverage private investment and associated job creation in the community. Using the table of requirements and expectations above, please respond with your experience and the potential activities that would meet these objectives. Please use the same order of response as the above table. You may expound with any description length as long as it defines your intent and the background that makes you qualified to handle these duties. A list of other clients and/or organizations that you currently or previously served may be added as an appendix to your response to this RFQ as well as referred to in this section. Joanne Hovis, President Joanne Hovis directs all of CTC Technology & Energy’s business consulting, strategic planning, market assessment, and management consulting work. An attorney with a background in communications and commercial litigation, she is a recognized authority on the broadband market and community broadband topics—and on the evolving role of government and public utilities in the provision of communications services to the public. Joanne advises public and not-for profit clients regarding strategic and business considerations for building community broadband networks, and provides guidance on funding opportunities including E-rate and other federal programs. Joanne is the CEO of the Coalition for Local Internet Choice (CLIC), and former President of the National Association of Telecommunications Officers and Advisors (NATOA). She is also a member of Boards of Directors of OneCommunity and the Benton Foundation. COUNCILCONNECTION NOVEMBER,2015 DMV Transactions ThroughOctober,theDMVprocessed62,137transactionsor3,878morethantheten monthsof2014.DMVyear-todaterevenueincreasedto$458,053.28anincreaseof $29,712.84(6.9%)overthesameperiodlastyear.Pleaseseethefollowingschedulesand graphsformoredetail. DMVRECAPCOMPARISONFOR2011-2015 October2015 MONTH/ YEAR Monthly Transaction Count MonthlyTOTAL$ COLLECTED MonthlyDMV Revenue Monthly Transaction CountChange overPriorYear MonthlyDMV RevenueChange overPriorYear DMVRevenue Year-to-date DMVRevenue- AccumlativeChange Accumlative Change% Transactions Year-to-date Transactions Accumlative Change Transactions Accumlative Change% Jan-11 4,858 1,055,111.55$21,371.58$21,371.58$4,858 Jan-12 5,522 1,278,495.17$37,534.44$664 16,162.86$37,534.44$16,162.86$75.6%5,522 664 13.7% Jan-13 5,633 1,320,990.85$39,764.77$111 2,230.33$39,764.77$2,230.33$5.9%5,633 111 2.0% Jan-14 5,866 1,446,610.41$40,164.33$233 399.56$40,164.33$399.56$1.0%5,866 233 4.1% Jan-15 6,408 1,638,758.42$46,375.32$542 6,210.99$46,375.32$6,210.99$15.5%6,408 542 9.2% Feb-11 4,982 1,032,897.31$27,624.07$48,995.65$9,840 Feb-12 5,652 1,173,015.71$42,748.36$670 15,124.29$80,282.80$31,287.15$63.9%11,174 1,334 13.6% Feb-13 5,500 1,186,703.62$40,770.21$(152)(1,978.15)$80,534.98$252.18$0.3%11,133 (41)-0.4% Feb-14 5,817 1,248,557.39$38,910.70$317 (1,859.51)$79,075.03$(1,459.95)$-1.8%11,683 550 4.9% Feb-15 6,103 1,552,724.23$44,029.96$286 5,119.26$90,405.28$11,330.25$14.3%12,511 828 7.1% Mar-11 6,097 1,210,709.86$33,573.49$82,569.14$15,937 Mar-12 6,802 1,496,197.56$50,458.91$705 16,885.42$130,741.71$48,172.57$58.3%17,976 2,039 12.8% Mar-13 5,529 1,287,220.07$36,276.31$(1,273)(14,182.60)$116,811.29$(13,930.42)$-10.7%16,662 (1,314)-7.3% Mar-14 6,587 1,508,292.16$46,503.21$1,058 10,226.90$125,578.24$8,766.95$7.5%18,270 1,608 9.7% Mar-15 8,224 1,834,522.51$58,145.73$1,637 11,642.52$148,551.01$12,967.25$18.3%20,735 2,465 13.5% Apr-11 5,961 1,118,188.94$32,097.64$114,666.78$21,898 Apr-12 5,528 1,311,367.72$44,250.68$(433)12,153.04$174,992.39$60,325.61$52.6%23,504 1,606 7.3% Apr-13 6,207 1,410,940.74$44,208.19$679 (42.49)$161,019.48$(13,972.91)$-8.0%22,869 (635)-2.7% Apr-14 6,769 1,545,140.80$49,621.43$562 5,413.24$175,199.67$14,180.19$8.8%25,039 2,170 9.5% Apr-15 7,138 1,796,965.46$50,202.02$369 580.59$198,753.03$13,336.25$13.4%27,873 2,834 11.3% May-11 4,851 1,104,176.43$33,919.73$148,586.51$26,749 May-12 5,974 1,177,228.70$37,751.18$1,123 3,831.45$212,743.57$64,157.06$43.2%29,478 2,729 10.2% May-13 6,378 1,416,908.77$48,814.48$404 11,063.30$209,833.96$(2,909.61)$-1.4%29,247 (231)-0.8% May-14 6,705 1,570,491.19$47,105.14$327 (1,709.34)$222,304.81$12,470.85$5.9%31,744 2,497 8.5% May-15 5,789 1,481,427.96$45,042.09$(916)(2,063.05)$243,795.12$21,490.31$9.7%33,662 1,918 6.0% Jun-11 5,788 1,324,978.77$32,731.90$181,318.41$32,537 Jun-12 5,265 1,234,600.93$43,378.15$(523)10,646.25$256,121.72$74,803.31$41.3%34,743 2,206 6.8% Jun-13 5,283 1,265,153.04$37,903.81$18 (5,474.34)$247,737.77$(8,383.95)$-3.3%34,530 (213)-0.6% Jun-14 5,720 1,460,919.68$43,703.24$437 5,799.43$266,008.05$18,270.28$7.4%37,464 2,934 8.5% Jun-15 6,615 1,888,007.57$47,720.84$895 4,017.60$291,515.96$25,507.91$9.6%40,277 2,813 7.5% Jul-11 3,783 1,024,904.55$27,597.23$208,915.64$36,320 Jul-12 5,169 1,391,660.81$38,589.10$1,386 10,991.87$294,710.82$85,795.18$41.1%39,912 3,592 9.9% Jul-13 4,975 1,590,494.35$40,822.05$(194)2,232.95$288,559.82$(6,151.00)$-2.1%39,505 (407)-1.0% Jul-14 5,848 1,949,275.49$44,599.75$873 3,777.70$310,607.80$22,047.98$7.6%43,312 3,807 9.6% Jul-15 5,972 1,875,032.63$46,171.09$124 1,571.34$337,687.05$27,079.25$8.7%46,249 2,937 6.8% Aug-11 5,415 1,568,535.81$38,376.01$247,291.65$41,735 Aug-12 5,043 1,742,588.88$39,507.10$(372)1,131.09$334,217.92$86,926.27$35.2%44,955 3,220 7.7% Aug-13 4,909 1,594,192.26$38,529.59$(134)(977.51)$327,089.41$(7,128.51)$-2.1%44,414 (541)-1.2% Aug-14 5,514 1,744,064.13$43,820.89$605 5,291.30$354,428.69$27,339.28$8.4%48,826 4,412 9.9% Aug-15 5,663 1,750,523.66$42,361.98$149 (1,458.91)$380,049.03$25,620.34$7.2%51,912 3,086 6.3% Sep-11 4,733 1,607,007.19$33,657.59$280,949.24$46,468 Sep-12 3,862 1,226,543.67$31,889.50$(871)(1,768.09)$366,107.42$85,158.18$30.3%48,817 2,349 5.1% Sep-13 4,962 1,593,901.77$36,622.06$1,100 4,732.56$363,711.47$(2,395.95)$-0.7%49,376 559 1.1% Sep-14 4,554 1,521,340.40$35,071.79$(408)(1,550.27)$389,500.48$25,789.01$7.1%53,380 4,004 8.1% Sep-15 5,337 1,926,111.81$40,759.00$783 5,687.21$420,808.03$31,307.55$8.0%57,249 3,869 7.2% Oct-11 4,032 1,045,550.78$29,205.57$310,154.81$50,500 Oct-12 4,580 1,217,258.98$36,491.03$548 7,285.46$402,598.45$92,443.64$29.8%53,397 2,897 5.7% Oct-13 4,375 1,306,661.53$32,969.10$(205)(3,521.93)$396,680.57$(5,917.88)$-1.5%53,751 354 0.7% Oct-14 4,879 1,745,519.07$38,839.96$504 5,870.86$428,340.44$31,659.87$8.0%58,259 4,508 8.4% Oct-15 4,888 1,615,667.44$37,245.25$9 (1,594.71)$458,053.28$29,712.84$6.9%62,137 3,878 6.7% Nov-11 3,752 1,182,584.63$29,130.88$339,285.69$54,252 Nov-12 3,628 1,100,487.25$29,241.07$(124)110.19$431,839.52$92,553.83$27.3%57,025 2,773 5.1% Nov-13 3,696 1,062,780.01$27,357.25$68 (1,883.82)$424,037.82$(7,801.70)$-1.8%57,447 422 0.7% Nov-14 4,205 1,213,032.90$33,506.13$509 6,148.88$461,846.57$37,808.75$8.9%62,464 5,017 8.7% Nov-15 --$-$--$------------------ Dec-11 4,005 1,093,117.04$25,931.39$365,217.08$58,257 Dec-12 5,974 1,026,924.27$27,108.50$1,969 1,177.11$458,948.02$93,730.94$25.7%62,999 4,742 8.1% Dec-13 4,973 1,242,071.18$32,139.83$(1,001)5,031.33$456,177.65$(2,770.37)$-0.6%62,420 (579)-0.9% Dec-14 4,998 1,549,981.22$35,646.77$25 3,506.94$497,493.34$41,315.69$9.1%67,462 5,042 8.1% Dec-15 --$-$--$------------------ 2011TOTAL 58,257 14,367,762.86$365,217.08$ 2012TOTAL 62,999 15,376,369.65$458,948.02$4,742 93,730.94$125,998 4,742 2013TOTAL 62,420 16,278,018.19$456,177.65$(579)(2,770.37)$124,840 (579)-0.5% 2014TOTAL 67,462 18,503,224.84$497,493.34$5,042 41,315.69$134,924 10,084 8.1% 2015TOTAL 62,137 17,359,741.69$458,053.28$3,878 29,712.84$#VALUE!#VALUE!#VALUE! $29,206 $36,491 $32,969 $38,840 $37,245 $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 October2011October2012October2013October2014October2015 DMVRevenueComparison 4,032 4,580 4,375 4,879 4,888 - 1,000 2,000 3,000 4,000 5,000 6,000 October2011October2012October2013October2014October2015 DMVTransactionComparison $280,949 $366,107 $363,711 $389,500 $420,808 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 October2011October2012October2013October2014October2015 DMVYear-to-DateRevenue Comparison 46,468 48,817 49,376 53,380 57,249 - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 October2011October2012October2013October2014October2015 DMVYear-to-DateTransaction Comparison COUNCIL CONNECTION November 23, 2015 ENGINEERING DEPARTMENT XCEL DISTRIBUTION LINES CONSTRUCTION UPDATE Xcel is currently directional boring their underground distribution lines along the south side of Chelsea Road between Edmonson Avenue and Fallon Avenue. It should be noted that Xcel’s new lines will connect to their existing transmission line west of the proposed roundabout located at the intersection of Chelsea Road and Fallon Avenue. Xcel’s lines are not anticipated to be impacted if the roundabout is constructed. This work is anticipated to be complete by December 15, pending favorable weather conditions. The disturbed areas will be restored with dormant seeding/sodding this year. Staff will review the restoration in the spring for proper establishment. The City mailed a letter to adjacent property owners informing them of the project. COUNCIL CONNECTION NOVEMBER 23, 2015 FIBERNET MONTICELLO 2016 Pricing At the November FiberNet Advisory Board meeting the board voted to increase prices for television packages and long distance service to cover cost increases in the coming year. Subscribers will be notified before any changes take effect in 2016. Subscriber Information Subscriber data through November 2015 is included on the pages that follow. FiberNet continues to see a rise in the total number of subscribers resulting from an increase in internet customers. November data shows a decrease in telephone and television subscribers, but internet gained for the 4th month in a row. Fall 2015 Telephone Hack In September 2015 a hacker successfully defeated barriers to international calling that were in place to protect FiberNet from costs associated with unauthorized calls. FiberNet’s wholesale long distance provider, Onvoy, flagged the incursion and FiberNet staff acted quickly to halt the fraudulent calls. According to Onvoy, phone companies are constantly faced with the problem of hackers seeking unauthorized access to international calling. An approach used by Onvoy and other carriers is to establish parameters for automatically flagging suspicious calls and reporting them to the phone company for evaluation and termination. Unfortunately, once in the system, the pace of unauthorized calls is rapid and many fraudulent calls can be made before an event is detected and/or stopped. FiberNet makes continual efforts to prevent hacks into the system. Earlier this year international long distance was removed as a default feature for telephone service. The decision was made based on the infrequent number of international calls made by FiberNet subscribers and the risks associated with providing that particular phone Council Connection – 11/23/15 feature. Despite this measure, the hacker was able to circumvent the barrier and gain access to international calling via FiberNet’s circuit with Onvoy. In response to this event, the lead headend technician and Onvoy staff evaluated the incident and believe the access used by the hacker is now sealed. Also, city staff and the system engineer from CTC will conduct a conference call with Onvoy at 11:00am on Friday, November 20th to further evaluate the recent event and discuss techniques to permanently block access to international calling. In addition to blocking international calls, staff will be working with Onvoy to review and strengthen the parameters to flag unauthorized domestic long distance calls. These calls are less of a target for hackers, but also need to be monitored for unauthorized use. Finally, please note that Onvoy provides FiberNet with reports on suspicious activity as a service, but it is not directly responsible for preventing telephone hacking or the resulting charges. Onvoy has costs associated with hacking events that it cannot avoid, and it is unable to waive all fees associated with unauthorized calls. To alleviate some of the cost associated with the recent FiberNet hack, Onvoy waived approximately one third of the total cost and provided a payment plan stretching over 9 months at a cost of $2,072/month for the remainder. Residential & Business Subscribers Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Phone Only 38 36 34 33 33 33 32 30 29 30 30 Internet Only 517 531 546 547 567 577 591 607 612 621 636 Television Only 89 85 82 81 75 75 76 78 77 79 77 Phone & Internet 171 167 163 167 173 174 170 171 176 169 167 Phone & Television 52 51 51 48 51 50 50 51 48 47 45 Internet & Television 351 345 343 339 331 325 321 319 322 326 322 Triple Play 321 317 312 309 298 298 292 284 282 283 281 Total Subscribers 1539 1532 1531 1524 1528 1532 1532 1540 1546 1555 1558 Total Phone 582 571 560 557 555 555 544 536 535 529 523 Total Internet 1360 1360 1364 1362 1369 1374 1374 1381 1392 1399 1406 Total Television 813 798 788 777 755 748 739 732 729 735 725 Business Subscribers Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Phone Only 8 8 8 8 9 9 9 8 8 9 10 Internet Only 27 32 35 30 33 34 34 36 35 36 36 Television Only 3 3 4 4 3 3 3 2 2 2 1 Phone & Internet 78 78 72 75 75 73 70 70 73 71 70 Phone & Television 1 1 1 1 1 1 1 1 1 1 1 Internet & Television 5 5 6 5 2 2 2 2 2 2 3 Triple Play 16 16 14 14 14 13 14 14 14 14 14 Total Subscribers 138 143 140 137 137 135 133 133 135 135 135 Total Phone 103 103 95 98 99 96 94 93 96 95 95 Total Internet 126 131 127 124 124 122 120 122 124 123 123 Total Television 25 25 25 24 20 19 20 19 19 19 19 Residential Subscribers Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Phone Only 30 28 26 25 24 24 23 22 21 21 20 Internet Only 490 499 511 517 534 543 557 571 577 585 600 Television Only 86 82 78 77 72 72 73 76 75 77 76 Phone & Internet 93 89 91 92 98 101 100 101 103 98 97 Phone & Television 51 50 50 47 50 49 49 50 47 46 44 Internet & Television 346 340 337 334 329 323 319 317 320 324 319 Triple Play 305 301 298 295 284 285 278 270 268 269 267 Total Subscribers 1401 1389 1391 1387 1391 1397 1399 1407 1411 1420 1423 Total Phone 479 468 465 459 456 459 450 443 439 434 428 Total Internet 1234 1229 1237 1238 1245 1252 1254 1259 1268 1276 1283 Total Television 788 773 763 753 735 729 719 713 710 716 706 COUNCIL CONNECTION NOVEMBER 23, 2015 FINANCE DEPARTMENT Cancellation of additional insurance The city currently carries an insurance policy for paid-on-call (volunteer) fire personnel that provides little in the way of coverage. The premium the coverage is $1,300 per year. Below is an excerpt from the policy: Firefighters are covered by workers compensation. The coverage from the policy above would only be for medical expenses in excess of workers compensation. Workers compensation covers all medical expenses and provides a death benefit of $60,000. Further, for non-worker comp related injuries, it is only for expenses exceeding other insurance. One claim was filed in 2000 (wrongful death), but I don’t know whether anything was paid. The coverage is $25,000 for accident medical and $5,000 for death. I have notified the insurance company that we are discontinuing the coverage. I will reinstate if I hear otherwise. COUNCIL CONNECTION NOVEMBER 23, 2015 FINANCE DEPARTMENT: HI-WAY LIQUORS Hi-Way Liquors Sales through October 31, 2015 Please see the attached schedules and charts for total sales and for each major sales category. CYM – LYM: Current-year-month sales compared to last-year-month sales. For example, October sales for this year are 12.2% higher compared to the same month last year. Y-T-D: Year-to-Date total sales over the same period last year. For example, Y-T-D sales for October are 7.2% higher over the same period (January through October) last year. Positive economic trends and lower fuel prices are providing more discretionary income for items associated with entertainment or recreation. Rolling-Twelve-Month Period (RTMP): The chart of RTMP may identify trends earlier than those based on a calendar year. September (2014) through July (2015) moved the RTMP up at healthy pace. The liquor store has upgraded its sales processing software and equipment. The transition from one system to another has had few glitches. We are working with the software vendor and credit card processor to determine why some daily payments don’t reconcile. Hi-WayLiquorsSalesReport10/31/2015 TotalSales Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 249,670.43$316,280.10$300,631.85$296,838.64$302,114.52$328,004.13$355,029.76$380,425.45$7.2%7.2% Feb 255,440.36 284,988.38 285,584.50 315,239.00 307,385.41 337,923.99 333,487.18 347,777.77 4.3%5.8% Mar 295,257.14 318,050.39 324,062.21 335,032.60 388,195.21 408,071.17 377,391.62 388,003.16 2.8%4.7% Apr 281,365.81 346,738.34 369,112.88 389,543.24 347,321.09 388,395.50 389,250.82 421,280.89 8.2%5.7% May 377,177.10 384,337.08 399,489.67 409,309.12 433,829.01 436,195.21 498,095.67 523,401.05 5.1%5.5% Jun 350,727.93 381,782.23 377,458.15 409,726.07 461,423.68 440,255.04 426,392.73 474,203.81 11.2%6.5% Jul 409,870.50 430,838.23 466,122.69 466,738.15 447,452.18 485,459.76 479,174.06 542,973.27 13.3%7.7% Aug 409,575.96 383,523.07 386,245.30 408,734.83 445,158.94 503,181.84 484,955.71 470,505.22 -3.0%6.1% Sep 317,846.07 346,900.80 346,557.62 373,719.64 390,399.33 379,381.19 397,495.82 439,444.29 10.6%6.6% Oct 351,268.98 360,742.04 375,367.40 365,702.14 372,676.23 396,328.87 409,967.74 460,096.82 12.2%7.2% Nov 332,605.88 341,875.49 360,661.96 376,855.40 421,960.12 424,038.37 465,299.53 - Dec 436,379.03 454,982.63 485,617.01 505,482.70 527,865.36 518,379.58 549,200.76 - Total 4,067,185.19$4,351,038.78$4,476,911.24$4,652,921.53$4,845,781.08$5,045,614.65$5,165,741.40$4,448,111.73$ Change 283,853.59$125,872.46$176,010.29$192,859.55$392,693.12$120,126.75$(717,629.67)$ Change%7.0%2.9%3.9%4.1%8.4%2.4%-13.9% $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyHi-WaySales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport10/31/2015 Beer Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 122,218.36$157,849.78$146,246.32$143,906.08$149,406.45$160,903.32$173,814.13$191,370.26$10.1%10.1% Feb 121,734.33 137,055.23 140,624.54 150,075.08 150,589.28 162,865.75 161,168.63 164,508.11 2.1%6.2% Mar 138,889.05 155,196.13 164,157.70 163,595.55 203,957.25 192,607.52 185,325.68 192,955.79 4.1%5.5% Apr 146,613.65 178,834.20 189,978.23 194,504.16 179,486.77 186,134.31 198,195.77 219,756.39 10.9%7.0% May 201,232.14 210,097.48 223,678.47 208,963.65 227,664.73 234,738.30 256,188.77 259,306.91 1.2%5.5% Jun 193,801.97 207,793.83 206,043.42 224,769.03 259,671.21 243,389.79 238,322.11 263,421.95 10.5%6.5% Jul 226,317.96 229,199.79 260,971.50 258,734.60 253,648.64 273,319.54 265,555.32 301,867.65 13.7%8.8% Aug 226,653.65 203,222.86 211,996.32 216,546.53 242,179.20 281,577.25 267,802.95 253,141.21 -5.5%5.7% Sep 166,679.60 183,586.32 183,865.70 199,170.24 208,974.88 202,213.80 211,854.94 233,215.56 10.1%6.2% Oct 176,382.34 179,873.10 190,893.27 180,043.06 187,386.57 191,764.20 210,454.13 234,882.09 11.6%6.7% Nov 158,322.50 154,584.13 168,265.14 171,866.27 195,276.37 192,162.71 202,081.91 Dec 187,691.06 190,655.19 203,080.13 216,560.71 224,952.83 217,491.21 234,178.12 Total 2,066,536.61$2,187,948.04$2,289,800.74$2,328,734.96$2,483,194.18$2,539,167.70$2,604,942.46$2,314,425.92$ Change 121,411.43$101,852.70$38,934.22$154,459.22$210,432.74$65,774.76$(290,516.54)$ Change%5.9%4.7%1.7%6.6%9.0%2.6%-11.2% $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyBeerSales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport10/31/2015 Liquor Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 73,930.87$92,370.42$91,472.50$91,279.01$93,085.69$103,977.89$113,943.25$118,577.85$4.1%4.1% Feb 74,261.89 83,513.27 85,484.92 96,541.21 92,489.93 106,387.16 107,609.55 112,198.85 4.3%4.2% Mar 78,870.42 88,569.65 93,133.42 101,047.04 112,244.43 124,487.55 116,316.49 118,269.49 1.7%3.3% Apr 76,735.80 90,627.19 95,025.54 110,898.81 98,080.67 113,594.37 115,579.47 123,841.34 7.1%4.3% May 103,409.29 102,041.75 106,395.62 111,586.59 114,299.35 127,622.31 135,370.38 140,116.66 3.5%4.1% Jun 91,805.81 103,580.02 102,086.20 115,136.72 128,604.32 124,019.90 120,291.71 136,716.81 13.7%5.7% Jul 105,782.85 118,883.98 122,861.98 130,624.19 123,672.73 139,270.04 139,967.77 155,436.54 11.1%6.6% Aug 106,489.25 103,977.01 101,487.43 113,869.37 126,065.14 141,197.73 138,660.76 136,440.40 -1.6%5.5% Sep 88,448.34 94,335.50 94,528.17 103,373.64 109,153.56 107,605.71 115,119.19 129,195.42 12.2%6.2% Oct 97,046.60 102,236.90 102,983.14 103,533.14 106,326.73 116,677.74 124,271.15 140,198.97 12.8%6.8% Nov 97,348.39 90,996.73 102,298.02 105,501.75 120,127.29 126,412.24 134,241.85 Dec 135,221.23 143,684.12 153,690.60 159,717.50 172,370.96 175,523.36 184,746.26 Total 1,129,350.74$1,214,816.54$1,251,447.54$1,343,108.97$1,396,520.80$1,506,776.00$1,546,117.83$1,310,992.33$ Change 85,465.80$36,631.00$91,661.43$53,411.82$163,667.03$39,341.83$(235,125.50)$ Change%7.6%3.0%7.3%4.0%12.2%2.6%-15.2% $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyLiquorSales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport10/31/2015 Wine Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 30,700.42$41,810.19$43,324.18$48,437.59$50,238.83$54,949.83$59,391.16$61,128.65$2.9%2.9% Feb 33,407.17 39,410.85 42,230.84 52,847.05 54,642.27 60,573.12 57,228.51 62,600.47 9.4%6.1% Mar 47,603.93 45,525.38 46,165.18 54,639.16 57,735.22 77,810.58 66,425.24 67,121.51 1.0%4.3% Apr 31,755.42 48,303.48 61,146.04 62,289.18 57,973.74 79,736.19 63,101.05 63,285.56 0.3%3.2% May 38,522.75 40,963.86 45,733.08 68,701.95 78,740.40 62,491.07 92,083.62 109,512.94 18.9%7.5% Jun 31,796.95 37,522.00 44,211.14 49,089.65 56,607.74 59,523.15 54,270.56 59,036.14 8.8%7.7% Jul 36,909.44 41,813.65 48,334.93 49,664.45 54,467.20 57,115.44 57,743.98 66,029.11 14.3%8.5% Aug 35,932.62 41,333.00 46,871.28 53,172.68 61,825.30 64,057.61 62,446.04 63,546.01 1.8%7.7% Sep 33,830.69 39,798.20 47,859.52 53,916.37 60,317.17 59,121.12 59,409.30 62,210.27 4.7%7.4% Oct 45,750.04 48,422.79 58,081.87 60,949.40 66,423.82 75,606.28 63,659.41 70,038.32 10.0%7.7% Nov 50,106.64 66,331.86 71,928.30 85,933.28 97,249.52 96,824.40 117,402.23 Dec 75,866.80 84,285.84 101,676.19 109,267.01 116,610.70 113,008.24 115,617.50 Total 492,182.87$575,521.10$657,562.55$748,907.77$812,831.91$860,817.03$868,778.60$684,508.98$ Change 83,338.23$82,041.45$91,345.22$63,924.14$111,909.26$7,961.57$(184,269.62)$ Change%16.9%14.3%13.9%8.5%14.9%0.9%-21.2% $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 Jan Feb MarAprMay Jun Jul Aug Sep Oct Nov Dec MonthlyWineSales 2008 2009 2010 2011 2012 2013 2014 2015 $- $1 $2 $3 $4 $5 $6 Jan 09 Mar May Jul Sep Nov Jan 10 Mar May Jul Sep Nov Jan 11 Mar May Jul Sep Nov Jan 12 Mar May Jul Sep Nov Jan 13 Mar May Jul Sep Nov Jan 14 Mar May Jul Sep Nov Jan 15 Mar May Jul Sep Millions LiquorStoreSales-Rolling12MonthPeriods COUNCIL CONNECTION NOVEMBER 23, 2015 COMMUNITY CENTER Triathlon Planning: Community Center director Kitty Baltos is currently working with Brad Harrington, programmer at Wright County, and Brett Oden, original owner of the Buffalo Triathlon, to plan a triathlon at the Bertram Chain of Lakes in July 2016. This would be an Off- road Triathlon using Bertram Lake for the swim portion, the single track bike trails for the bike portion, and the trails for the run portion. The Bertram Advisory Council has been apprised of this event and is in support of continued research as is the Community Center Advisory Board. More information will be provided to each of those boards as well as to the City Council as this process continues forward. Friendship Island Childcare program: Our summer program was very successful. Sara Cahill is planning some minor tweaks for the future. We have been discussing the possibility of a final home for the program and will update the Council when the Community Center Advisory Board feels ready with a recommendation. Staffing: We are still struggling to hire and keep enough staff, as are many businesses. We continue to brainstorm new ways to entice and recruit good employees. COUNCIL CONNECTION NOVEMBER 23, 2015 PARKS DEPARTMENT Staff is working on the following tasks listed below:  Chipping requests  Cemetery; selling and locating graves  Locating Riverside grave lot pins  Equipment/vehicle repairs  Park rental setups  Routine building maintenance  Pathway sidewalk tree trimming  Irrigation system blow outs  Park shelter winterizing  Athletic Field maintenance  Soil samples  Stump grinding  Snow equipment prep  Marking snow routes  Snow fence installation Updates: 4th St Hockey Rinks: Staff painted 4th St hockey rinks and added additional chain link fence to top of hockey boards to prevent pucks from hitting the neighboring house. MCC: Staff sprayed a new salt product around MCC sidewalks. The product is applied four feet on both sides of sidewalks to prevent salt kill to turf. Staff is documenting the process to see how successful the product will work. Council Connection – 11/23/15 STREET DEPARTMENT Shop: The shop has been busy doing normal maintenance on equipment and vehicles with other repairs as listed:  Replaced front springs, mount shouldering machine and DOT unit #109 Streets:  Blacktop patching in various areas.  Rebuilding catch basins in the Meadow Oak & Briar Oakes areas.  Sign maintenance.  Cleaned up at the city compost facility.  Boulevard tree trimming in various areas.  Sign repairs Street Sweeping:  Fall street sweeping is ongoing Updates: Career Day: The Public Works Department will be represented at Career Day at the Monticello High School on Tuesday, November 24th. A short presentation and informational packets have been prepared and the Street Superintendent will field questions from students. SEWER & WATER DEPARTMENT The Sewer & Water Department has been working on the following task:  Lift stations cleaning and maintenance.  Fire hydrant winter maintenance.  Vac out storm water interceptor manholes.  Installing radio reading devices on water meters in Route 8, which includes 215 units. This should be completed by January meter reading.  Equipment, truck, and building maintenance.  Locating water, sanitary and storm mains.  Proofing GIS for water, sanitary, and storm mains.