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EDA Agenda 04-18-2016 (Special Meeting)AGENDA SPECIAL MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Monday, April 181, 2016 — 4:00 p.m. Academy Room, Monticello Community Center Commissioners: President Bill Demeules, Vice President Bill Tapper, Treasurer Steve Johnson, Tracy Hinz, James Davidson, and Council members Tom Perrault and Lloyd Hilgart Staff: Executive Director Jeff O'Neill, Angela Schumann, Wayne Oberg, Matt Theisen Guest: Ryan Spencer — WSB & Associates 1. Call to Order 2. Consideration to approve a contract for service for a Limited Phase II Environmental Site Assessment (ESA) for EDA -owned property at 130 East Broadway 3. Adj ourn EDA Agenda: 04/18/16 2. Consideration to approve a contract for service for a Limited Phase II Environmental Site Assessment (ESA) for EDA -owned property at 130 East Broadway (AS) A. REFERENCE AND BACKGROUND: The EDA is asked to consider approving a contract with WSB & Associates for a Limited Phase II ESA for the EDA property at 130 East Broadway. The EDA tabled action on this item in January for additional information. A follow -up workshop with the EDA was held on April 13th related to environmental work on Block 34, as well as an overview of the scope of the proposed Limited Phase II ESA for the 130 East Broadway site. As the EDA is aware, the Phase I Environment Site Assessment completed on the EDA and City -owned parcels on Block 34 indicated historical evidence of a coal gasification use and gas tank on the 130 East Broadway parcel. This was stated as a "Recognized Environmental Condition ", or "REC ", along with three others at 100 East Broadway, 200 East Broadway and 316 Pine Street. The EDA may also recall that when the building at 100 East Broadway was demolished, contamination was detected at that site, which triggered a Phase II ESA. Through coordination between MnDOT and MPCA, the Phase II ESA evolved into a Limited Site Investigation. Although borings taken with the Limited Site Investigation project did not indicate contamination which would be typically associated with the coal gasification use, more in -depth study of the 130 East Broadway property is needed to fully understand whether contamination exists, and to what extent. WSB has prepared a contract with scope of work for the Phase II ESA at the 130 East Broadway site. In addition to the base scope for the 130 East Broadway site, WSB has also provided a scope of work for Phase II which would include 130 East Broadway, as well as the other two Recognized Environmental Conditions, at 200 Broadway and 316 Pine Street. Staff has requested that WSB prepare these contracts based on their past work on the Block 34 site and familiarity with the conditions. Al. Budget Impact: The cost for the Phase II ESA for 130 East Broadway is $9,530 (slightly less than past scope estimate). The cost for the Phase II for all three remaining RECs is $14,227. The contract for services is a not -to- exceed cost. The cost would be coded against TIF 1 -22 per the previously approved Interfund Loan Resolution 2014 -025, or alternatively, against a future TIF district per the previously approved Interfund Loan Resolution 2014 -095. The expenses are not eligible for reimbursement through a state funding source. A2. Staff Workload Impact: Minimal; limited to consultation with WSB and preparation of this report. EDA Agenda: 04/18/16 B. ALTERNATIVE ACTIONS: 1. Motion to authorize a contract agreement with WSB & Associates for a Limited Phase II ESA for EDA -owned property at 130 East Broadway. 2. Motion to authorize a contract agreement with WSB & Associates for a Limited Phase II EDA as related to the Recognized Environmental Conditions at 130 East Broadway, 200 East Broadway and 316 Pine street. 3. Motion of other. C. STAFF RECOMMENDATION: City staff continues to recommend Alternative #1, consistent with past recommendation. The analysis proposed will provided additional clarity on the conditions of the site. D. SUPPORTING DATA: Scope of Services and Agreement for Limited Phase II Environmental Site Assessment (ESA) A WSB Building a legacy —your legacy. April 18, 2016 Angela Schumann Community Development Director 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Scope of Work and Cost - Limited Phase II ESA 130 Broadway East (Zoo Bar) Monticello, MN Dear Ms. Schumann: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 -541 -1700 As requested, outlined below is a scope of work and cost to perform a Limited Phase II Environmental Site Assessment (ESA) at 130 Broadway East (Zoo Bar) located in Monticello, Minnesota (the Site). In 2014 WSB completed a Phase I ESA at Block 34 which consisted of the City of Monticello owned parcels and included the Site. The Phase I ESA identified evidence of a historic gas tank and a possible coal gasification facility as a recognized environmental condition (REC) associated with the Site and further investigation of the Site was recommended. Additionally, two City water supply wells are located approximately 50 and 100 feet south /southeast of the Site building. The City supply wells are identified as Monticello Well 1 and Monticello Well 2 and have unique Minnesota Department of Health (MDH) identification numbers 218032 and 236578 respectively. The purpose of the Limited Phase II ESA is to determine if historic Site uses have resulted in subsurface soil and /or groundwater contamination. The following tasks are proposed as part of this scope of work: Soil Borings WSB will complete a Limited Phase II ESA at the Site to assess the subsurface soil and groundwater conditions. The boring activities will include the following: • Complete a public and a private utility locate • Advance 4 mechanical push -probe borings to 20 feet below ground surface (bgs) • Advance 4 hand auger soil borings to 4 feet bgs o Use an electric coring machine inside the building to penetrate the concrete slab • Screen soils using a photoionization detector (PID) with a 10.6 eV lamp Equal Opportunity Employer wsbeng.com Ms. Angela Schumann April 18, 2016 Page 2 • Record general soil classifications /observations on a field log • Seal borings per Minnesota Department of Health (MDH) requirements Soil and Groundwater Sampling WSB will collect soil and groundwater samples during the investigation. The sampling activities will include the following: • Collection of 8 soil samples per MPCA guidelines • Collection of 3 groundwater samples per MPCA guidelines • Collection of 2 soil vapor samples per MPCA guidelines • Submittal of samples to a MDH certified laboratory • Analysis of each soil and groundwater sample for: • Diesel range organics (DRO) using the Wisconsin Method • Gasoline range organics (GRO) using the Wisconsin Method • 8 -RCRA Metals using EPA Method 6020 • Volatile organic compounds (VOC) using Method 8260 • Semivolatile organic compounds (SVOC) using EPA Method 8270 • Analysis of each soil vapor sample for: o VOC using EPA Method TO -15 Reporting WSB will summarize the results of the Limited Phase II ESA in a final report. At a minimum, the report will include the following: • Scope of work • Sample location map • Sample methods and procedures • Investigation results • Conclusions and recommendations Scope Assumptions • Borings will be completed on City owned property • The City will provide access to the Site building • Shallow groundwater is present at approximately 12 feet bgs at the Site • Subsurface obstructions will not inhibit boring advancement • Soil /groundwater samples will be submitted for laboratory analysis with a standard 10 day turnaround time • The City will provide one review /comment of the final report Ms. Angela Schumann April 18, 2016 Page 3 Total Cost and Schedule The cost to perform the above described Limited Phase II ESA is not -to- exceed $9,530. WSB will contract with a drilling contractor and laboratory to perform the borings and analytical testing. If additional work is required beyond the scope outlined above, WSB will receive authorization from the City prior to completing any extra work. Upon authorization, the work can be performed as early as the week of May 1st, 2016. If you wish to authorize this work, please sign below and submit a copy to WSB. Sincerely, WSB & Associates, Inc. Ryan Spencer Senior Environmental Scientist I hereby authorize the above scope of work, schedule, and cost. Name (Print) Signature Date A WSB Building a legacy —your legacy. April 18, 2016 Angela Schumann Community Development Director 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Scope of Work and Cost - Limited Phase II ESA Block 34 Monticello, MN Dear Ms. Schumann: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 -541 -1700 As requested, outlined below is a scope of work and cost to perform a Limited Phase II Environmental Site Assessment (ESA) at Block 34 bound by Broadway East to the north, Cedar Street to the east, 3rd Street East to the south, and Pine Street to the west located in Monticello, Minnesota (the Site). In 2014 WSB completed a Phase I ESA for Block 34 which included the City of Monticello owned parcels located on Block 34. The Phase I ESA report identified the following recognized environmental conditions (RECs) and historical recognized environmental condition (HREC) associated with the Site: • * REC -1: Presence of former gasoline service station (Phillips 66 Station) at 100 Broadway East • REC -2: Gas tank and possible coal gasification activities at 130 Broadway East • REC -3: Adjacent active service station at 200 Broadway East • HREC -1: Adjacent closed leak site at 316 Pine Street *A petroleum leak was discovered at this site (Leak 19812) and has since been investigated and closed by the MPCA. Due to the closed status of Leak 19812, this site is currently considered an HREC. Additionally, two City municipal water wells identified as Monticello 1 and Monticello 2 (IDs 218032 and 236578) are located at the Site. The purpose of the Limited Phase II ESA is to determine the identified RECs, HREC, and historic Site uses have resulted in subsurface soil and /or groundwater contamination. The following tasks are proposed as part of this scope of work: Equal Opportunity Employer wsbeng.com Ms. Angela Schumann April 18, 2016 Page 2 Soil Borings WSB will complete a Limited Phase II ESA at the Site to assess the subsurface soil and groundwater conditions. The boring activities will include the following: • Complete a public and a private utility locate • Advance 10 mechanical push -probe borings to 20 feet below ground surface (bgs) • Advance 4 hand auger soil borings to 4 feet bgs o Use an electric coring machine inside the building to penetrate the concrete slab • Screen soils using a photoionization detector (PID) with a 10.6 eV lamp • Record general soil classifications /observations on a field log • Seal borings per Minnesota Department of Health (MDH) requirements Soil and Groundwater Sampling WSB will collect soil and groundwater samples during the investigation. The sampling activities will include the following: • Collection of 14 soil samples per MPCA guidelines • Collection of 6 groundwater samples per MPCA guidelines • Collection of 4 soil vapor samples per MPCA guidelines • Submittal of samples to a MDH certified laboratory • Analysis of each soil and groundwater samples for: • Diesel range organics (DRO) using the Wisconsin Method • Gasoline range organics (GRO) using the Wisconsin Method • 8 -RCRA Metals using EPA Method 6020 • Volatile organic compounds (VOC) using Method 8260 o * Semi volatile organic compounds (SVOC) using EPA Method 8270 • Analysis of each soil vapor sample for: o VOC using EPA Method TO -15 *A total of 8 soil and 3 groundwater samples will be run for SVOCs. The SVOC samples will be collected at the 130 Broadway East site (possible coal gasification). Reporting WSB will summarize the results of the Limited Phase II ESA in a final report. At a minimum, the report will include the following: • Scope of work • Sample location map • Sample methods and procedures • Investigation results • Conclusions and recommendations Ms. Angela Schumann April 18, 2016 Page 3 Scope Assumptions • Borings will be completed on City owned property • The City will provide access to the Site building • Shallow groundwater is present at approximately 12 feet bgs at the Site • Subsurface obstructions will not inhibit boring advancement • Soil /groundwater samples will be submitted for laboratory analysis with a standard 10 day turnaround time • The City will provide one review /comment of the final report Total Cost and Schedule The cost to perform the above described Limited Phase II ESA is not -to- exceed $14,227. WSB will contract with a drilling contractor and laboratory to perform the borings and analytical testing. If additional work is required beyond the scope outlined above, WSB will receive authorization from the City prior to completing any extra work. Upon authorization, the work can be performed as early as the week of May 1st, 2016. If you wish to authorize this work, please sign below and submit a copy to WSB. Sincerely, WSB & Associates, Inc. 94t-�� Ryan Spencer Senior Environmental Scientist I hereby authorize the above scope of work, schedule, and cost. Name (Print) Signature Date