Parks Commission Minutes 06-24-2004
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Minutes
Monticello Parks Commission - Regular Meeting
Thursday, June 24, 2004 ~ 4:30 P.M.
Members Present:
Larry Nolan, Rick Traver, Ben Hitter, Fran Fair and Council
Liaison Robbie Smith
Members Absent:
Nancy McCaffrey
Others Present:
Adam Hawkinson, Parks, John Simola Public Works Director,
Steve Grittman, WSB, Lynn Dahl & Bob Sclunidt
1. Call to Order
Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum
present.
2.
Approve minutes of the Mav 27, 2004 ree:ular Parks Commission meetine
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Fran Fair motioned to approve the minutes of the May 27, 2004 Parks
Commission meeting. Rick Traver seconded the motion. Motion carried
unanimously.
3.
Consideration of addine items to the aeenda
Proposed amendments to subdivision of the city ordinance regarding park
dedication fees were added.
Steve Grittman was available to answer questions the Parks Commission had
regarding the proposed amendments. Because the Parks Commission was not
aware of Steve being available, they were not as prepared for questions as
they would like to have been. However a discussion did arise out of the
amendment about how the fees would be determined. Steve stated that the
City cannot have a "$" or percentage based on property as the law requires
that park dedication fees be based on potential use or density of buildings, the
fees need to be "roughly proportional with potential use", Steve Grittman
recommended that we set a base line park dedication tee at 10%, with it
increasing based on the increase of building density.
Fran Fair motioned to approve the amendments and pass on to the City
Council. Rick Traver seconded. Motion can'ied unanimously
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John Simola was at the meeting to discuss the rules at the Monticello
Cemetery regarding the burying of individuals that were cremated. John
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requested that we consider a rule enforcing the use of vaults. Currently a
person can use any type of container to bury their cremated love one. Since
certain types of materials break down in the soil, if there ever comes a time
when that person needs to be moved it would be extremely difficult, if not
impossible to do so, Mr. Simola said that he would return next month with
prices, The major concern is that some people use this option as ml alternative
to an expensive burial. This would add to the cost and could cause a financial
hardship [or some.
4.
Citizen comments and requests
There were no citizens present, however Park Superintendent Adam
Hawkinson reported that there had been two other comments on the Tobacco
Policy in the parks. Both had a negative tone to them. Adam reported he
would place them in the file with the others for future reference if necessary.
Admn also reported that the Tobacco Free Youth Group gave the Parks
Department a certificate in recognition for adopting the Tobacco Free Policy
5.
Hunters Crossin!! - Wetlands contained within proposed park area.
Bob Schmidt was at the meeting to discuss the 4800 sq it area within thc park
in the Hunter Crossing development It appears that 2000 sq ft of the area can
bc exempted automatically and that the balance has been requested [or
exemption, While it would be exempted from a wetland so that it could be
raised, it still would not qualify for the park dedication so a cash donation
would need to be made to make up the diflerence. Currently the paperwork is
being filed and it appears that this area should be exempted, however there is
a string of political offices that must approve it first The Parks Commission
will be updated when this final approval is complete,
6.
Lvnn Dahl (Desi!!n for Print) ~ Parks Commission support for park
map/brochure
Lynn Dahl presented a copy o[ Discover Monticello - a magazine mailed to
all Monticello addresses and is also distributed through the Monticello
Chamber of Commerce, Lynn also presented copies of a detailed map of
Monticello with park descriptions and locations, She requested we support
her efTorts with $500 to supply the completed map and have it available for
promotional events and new members of the community, The City would get
100 11" x 17" maps to start out with, If the City donates the money the flier
could have all park information and no advertising. After some discussion
and map updates, Larry Nolan informed Ms, Dahl we would look at putting it
in our budget [or 2005 when that time arrives,
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7.
Park Maintenance Items
Adam Hawkinson presented a list of items the Park department worked on
over May 28th thru June 24th. 2004. He also stated that Park StafTwill be busy
with preparations for Riverfest over the next several weeks. Rick Traver
asked about the building of multi-purpose football and soccer fields on the
Excel property and Adam mentioned that he had just recently talked with their
representative and as soon as the farmer cuts his crop we can start working on
the project. There was also some discussion on Bridge Park _.. East and the
retaining wall and gardens. The project is moving along and compliments go
out to the Park Staff for ajob well done.
Adam also said asked for bids from irrigation installers for Bridge Park _
West. Bids ranged from $7,300 to $15,000. There were two bids that came in
around $7500 and he asked for references on the two lowest bidders.
8.
Ryan Properties - Pathway proposal
Larry Nolan discussed he has left a phone mcssage for .Jeff O'Neil. He would
like to see a landscaped pathway involved with this development instead of a
plain strip of asphalt. After some discussion Larry stated he would speak with
the chair of the Planning Commission to make sure all shops that submit
landscape plans include landscaping that accents the pathway. The
commission would also like to see a proposal on the pathway from city staff.
9.
Nathan's Court - Concept Plan
The Park Commission discussed the Concept Plan f(Jr Nathan's Court, and felt
that because of the size of the development it was best to accept the park
dedication in cash rather than property. The nearby Hunter Crossing Park
should help accommodate traffic from the new development.
10. Concept Plan - H.P. Development
After some discussion the commission felt that with no staff available to
explain the proposcd parkland it was futile to continue the discussion. The
commission did have comments based on what was perceived to be the
parkland dedication. One was that the park was not bordered on two sidcs by
roads and the other is having a road divide the park. The Park Commission
felt that a road splitting the park in two was totally unacceptable.
11. H pdates
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City Councilman, Rob Smith updated the Park Commission on thc city and
township annexation issue, and that it had been resolved.
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Park Tour - The Park Commission set a date for a park tour of Tuesday July
3th --iJ O.
I (C!/3: 0 p.m.
Requested update for next regular meeting on the Swan Park Parking issue.
12. Motion to adiourn
Rick Traver made a motion to adjourn the meeting at 6;00 p.m. Seconded by
Ben Hit~tion approved unanimously.
BR.l-c~
Acting & Recording Secretary
Rick Traver
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