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Parks Commission Minutes 01-27-2005 . . - - MINUTES PARKS COMMISSION Thursday, .January 27, 2005 - 4:30 p.m. "To enhance community pride through developing and maintaining city parks with a high standard of quality." Members Present: Fran Fair, Ben Hitter, Nancy McCafJrey, Larry Nolan, Rick Traver and Council Liaison, Tom Perrault Members Absent: None Staff Present: Adam Hawkinson, Park Superintendent, Steve Grittman, City Planner 1. CaJl to Order. Chair Larry Nolan caJJed the meeting to order at 4:30 p.m. and declared a quorum present. Tom Perrault was introduced as the new Council liaison to the Parks Commission. 2. A rove minutes of December 16 2004 re uJar J}arks Commission meetin ,.. Rick Traver stated his intent on the motion on the Insignia park land dedication was that the fields would be utilized as multi-purpose fields and not just soccer. 3. RICK TRA VER MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 16,2004 REGULAR PARKS COMMISSION MEETING WITI r THE CORRECTION NOTED. FRAN PAIR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Consideration of addin2" items to the a2"enda. Adam Hawkinson added tree ordinance update, park dedication update and baUfields to the agenda. 4. Citizens comments and requests. Some residents adjacent to the proposed Hidden Forest/Sunset Ridge development attended the meeting to hear the presentation by the developer. 5. Review develo ment Ian for Hidden Forest/Sunset Rid Mark Woolston, developer and Chris Otterness, engineer were present to review the proposed park land dedication for the Hidden Forest/Sunset Ridge developments. Chris Otterness spoke about the two developments that are proceeding somewhat concurrently. The Sunset Ridge plat has not been submitted to the Planning Commission at this time because there arc still some issues to resolve relating to Haug A venue. It was noted that only one sheet of the two sheet plan for I ridden Forest had been submitted to the Parks Commission. The page submitted did not contain the park information. Chris Otterness showed the proposed location of the trail, wetland area and park area. He noted Outlot D was a created wetland to offset mitigated wetland. Parks Commission Minutes - 1/27/05 Larry Nolan asked how much land was proposed for park dedication. Steve Grittman indicated based on approximately 162 lots the park dedication should be approximately 17.6 acres. Larry Nolan asked how much of the area shown was dry, usable land and Chris Otterness indicated about two acres. Chris Otterness stated that it was the intent of the developer that part of the park land dedication would be in cash. Adam Hawkinson asked about the holding pond adjacent to the park land and stated that the City did not want to be responsible for maintaining the pond area. Adam Hawkinson expressed his concern about the layout from the standpoint of the maintenance that would be required by the City. Larry Nolan also pointed out safety concerns. Chris Otterness said the development does need that location for ponding. He said because of the higher elevations adjacent to the wetland it was not feasible to move the stormwater pond elsewhere in the plat. Adam lIawkins asked if the holding pond could be placed on the west side of the pathway. Larry Nolan asked if placing the pathway between the pond and wetland created maintenance problems. Larry Nolan suggested placing the pathway on the other side of the holding pond. Rick Traver asked how close this park was to the Sunset Ridge Parle J-Ie stated he is concerned that the City has sufTicient park area. Tom Perrault asked what the purpose of Outlot D was. Chris Otterness said it was wetland created to replace mitigated wetland. Adam Hawkinson asked if the developer had received a list of park requirements which include items such as having the park abut two public streets. One suggestion the Parks Commission had was that the lots in the area between the pond and the streets be removed and that area used for park. Chris Otterness said the wetland would be part of the park and trails would be created around the wetland area. Nancy McCaffrey asked about the chance of the any of this area flooding. Steve Grittman stated that this development is impacted by County Ditch #33. Storm sewer improvements proposed for this development should eliminate the flooding problem. Adam Hawkinson asked who would be responsible for installing the trail. Chris Otterness said although the developer would be putting in the trail the trail would be part of the City's system. Adam Hawkinson presented some pros and cons about the proposed park with his primary concerns relating to 1) maintenance; 2) connection the existing trail system; 3) compliance with the requirements of the Comprehensive Park Plan. Adam Hawkinson noted there is a similar type park in the Groveland development. Chris Otterness said that the combined park/wetland area in the two developments is approximately 56 acres. Adam Hawkinson felt the developer should find a more direct route for their trail system. As laid out it is a circuitous route for residents to use toe reach this area. Adam Hawkinson noted the health concern with the West Nile virus. Mark Woolston said with the storm sewer work that is proposed flooding in the area would be reduced which would reduce the risk of the West Nile virus. The Parks Commission directed the developer to slide the park location down and relocate the pathway so it is outside the pond and wetland area. Adam Hawkinson asked if the park area proposed covered both developments. Larry Nolan asked if Adam Hawkinson was suggesting Parks Commission Minutes - 1/27/05 that there be a common park for the two developments. Adam Hawkinson said that would be more desirable. Mark Woolston stated he was aware that the wetlands did not count towards park dedication. The Hidden Forest development has about 70 lots. Mark Woolston asked if the park in the Rolling Woods development adequately served that development. The Parks Commission noted that because of the pond area by the park there was less usable space and more maintenance issues with the Rolling Woods pond. Parks Commission suggested the developer look at the Groveland park as a model as that would be comparable as far as total number of homes served. Steve Grittman said an acre of park land is needed to serve 20-25 homes. Mark Woolston asked about parking stall requirements. Adam IIawkinson indicated that Groveland had about 25 stalls. The stall requirement depends on the size of park and type of activity with a minimum of one stall per acre. Tom Perrault asked for a review of the outlots shown on the plats and how they were proposed to be used. The consensus of the Parks Commission was that there be a common park area between the two developments. Mark Woolston asked if there was enough room to have a small parking lot by the pond so they could access the trail. Larry Nolan suggested the developer take the Parks Commission comments and come back with a plan. Adam Hawkinson asked if the plan could come back showing the two developments together so the Parks Commission could see the entire layout. Mark Woolston asked where the closest existing trail was to the proposed development. Adam Hawkinson indicated a trail ran along the south side of 90th Street. 'rom Moores asked about County Ditch #33 and ifit would be an open ditch. Mark Woolston said there would be storm sewer pipe installed but ditch 33 would remain an open ditch. I-Ie said the ditch would basically remain the same as it is now. Wright County stated the hydrology of ditch #33 is to remain the same so the pipe was proposed to pickup the runoff from the development. 'rhe installation of the storm sewer piping is expected to improve the drainage in the area. This item will come back at the February 24, 2005 meeting. 6. Review of Rvan proiect landscapin~ plan for Outlot D. Steve Grittman reviewed the drawing and proposed landscaping that was submitted. 1-Ie noted the engineer indicated that the grades in this area were fairly steep so there is a possibility that this could not be built. Fran Fair asked who would maintain this outlot. Steve Grittman said this is part of a planned unit development so the developer would build and maintain it. He noted the berm and the plantings might reduce the noise levels somewhat. Nancy McCaffrey asked if the monument sign noted on the plan was a sign for the development. Steve Grittman indicated it was. Nancy McCaffrey asked if a site had been determined for the entrance sign on the east end of town. Adam Hawkinson indicated no site had been selected but the Sunset Ponds area was a possibility. Parks Commission Minutes - 1/27/05 7. Discussion on tree olantinl: event. Adam Hawkinson reported the Parks Department has access to maps with all addresses shown so the staff can go out and note where trees are needed. Once this is done a letter will be sent to those property owners. It is proposed to plant 500 boulevard trees with this project. Adam Hawkinson will talk to Susie Wojchouski of the Chamber of Commerce to solicit help in getting various groups involved in the planting. Fran Fair suggested scheduling the planting in April and Adam Hawkinson informed her that the trees would be delivered either the first or second week of April. The holes for the trees will be dug by the City and the trees will be picked up at the Public Works facility by the groups participating in the planting. A post planting celebration will be held at MCC. 8. Fence selection for Riverside Cemetery. Adam Hawkinson will bring the fencing samples for the next meeting. The fencing material is aluminum and black in color similar to what is in place at Hillside Cemetery. The fence is four fect in height and is similar in price to vinyl fencing. The fencing would be placed on the River Street side of the cemetery. Any of the existing fencing that is structurally sound would be used on the east side of the cemetery to delineate the property line. Larry Nolan asked who would install the fence. The installation could be done by either city staff or the contractor. 'T"he quote received was from Authority Fence. This issue came up because of the proposed core street project in this area. 9. Park Maintenance. Adam Hawkinson submitted a list of work completed. Parks Commission discussed rink use at West Bridge Park and the 4th Street Park. Adam Hawkinson indicated that because the ice arena was not finished the hockey groups were using the outdoor rinks. The 4th Street rink is used more than West Bridge. There may be a possibility in the future when the ice arena is opened that the West Bridge rink may not be needed. Nancy McCaffrey noted that the south entrance sign was up and looked good. 10. Ballfield Information. Adam Hawkinson provided information he had received about ballfield use and how many fields were needed. In researching this he pointed out that many communities had comprehensive plans that were not nearly as detailed and descriptive as the City's so he felt the City's plan although in need updating was basically a good document. The information provided indicated that as a guideline 1.5 acres of ballfield is needed for 1,000 people or 425 hours of use per field per season. Adam Hawkinson talked about the City of Buffalo and the facilities they have. He has also talked with the youth ball groups and was informed that there is currently 240 individuals in the youth league and it increases by approximately 30 members a year. This league is independent of the school's league which has another 264 members. He noted that 625 people participate in soccer, not including the traveling teams so the demand for fields is there. Adam lIawkinson cited Lino Lakes where at an early stage they Parks Commission Minutes - 1/27/05 purchased a 67 acre tract that they eventually developed into an athletic complex. The Heritage/Silver Spring development was discussed as a possible area for ballfields. Because this site is across the freeway from the Xcel fields it might be a good site to consider. Added Items: Signs - Adam Hawkinson had some information on signs for the parks as far as style and price. Adam Hawkinson said the Parks Commission has a couple of months to decide since nothing can be done until the ground thaws. The lowest sign price received so far is $650. This will item will come back at the February 24th meeting. Ellison Park Bathrooms - Adam lIawkinson stated that this item will require Council approval and he will be submitting the information to the Council Tree Ordinance - Adam Hawkinson asked if the Council had approved the amended tree ordinance. Since there was a question on the funding of the program, the Council never acted on the ordinance amendment. Park Dedication Ordinance - Adam Hawkinson asked if the Council had approved the changes to the Park dedication ordinance. The Council did approve the amendments and the Parks Commission will receive a copy of the amended ordinance. There was a discussion by the Parks Commission on how to get the message out to the developers on park land dedication. Steve Grittman explained the City process in handling subdivisions. There is not su11icient time in the processing period to al allow a preliminary and final park land review by the Parks Commission. The concern the Parks Commission has is that comments made by the Parks Commission on preliminary review need to get incorporated into the information that goes to the Planning Commission and Council. The Parks Commission directed that a draft of the Parks Commission minutes be sent to Steve Grittman so he can include the pertinent information into his Planning Commission reports. The Parks Commission will also prepare a handout and check list to be given to developers that cover park land requirements. A subcommittee of Adam lIawkinson, Rick Traver and Larry Nolan will draft a handout that will come back to the Parks Commission for their review. 11. Adiourn. RICK TRAVER MOVED TO ADJOURN AT 6:25 P.M. FRAN FAIR SECONDED TI-IE MOTION. MOTION CARRIED UNANIMOUSLY. Fran Fair indicated that she would not be present at the February meeting. ("'o) v- I ; O..U;--y-" ._F \)VQ 'S ~ (L^,- Recording Secretary G