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City Council Minutes 04-25-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 25, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Regular Meeting Minutes from April 11, 2016. Charlotte Gabler moved approval of the minutes as amended. Tom Perrault seconded. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • None. D. Citizen Comments • None. E. Public Service Announcements • Recycling Day — Rachel Leonard, Communications Coordinator, provided information on the event. In addition, she mentioned that the commuter parking lot will be closed for this event. • Shibani Bisson gave an update on TH 25/CSAH 75 Construction project schedule. She touched on two items. 1) The traffic lights were off this weekend. She addressed the issue and it is being corrected. 2) Ms. Bisson described the improvements that were currently being made. Brian Stumpf brought up the issue that pedestrian traffic was being directed to cross TH 25 at 3"d Street. Ms. Bisson responded that this is not encouraged and direction signs with that information will be removed. Staff prefers that people cross at a controlled intersection, preferably 7"' Street. • Brian Stumpf introduced Jim Thares, the new Economic Development Director. F. Council Liaison Updates • FiberNet Advisory Board — the meeting was cancelled. City Council Minutes — April 25, 2016 Page 1 17 • EDA — Lloyd Hilgart noted that Block 34 and associated issues were discussed. The issues related to soils and any possible contamination. The EDA approved funding for additional testing. • MCC Advisory Board — Brian Stumpf noted that a majority of the meeting was spent on discussion on Friendship Island. • Personnel Committee — Brian Stumpf stated that the Committee discussed future training opportunities. • MOAA — the next meeting will be on May 11, 2016. The meeting agenda will include discussion on solar. Wright County has put a six month moratorium on solar. • Safety Committee — Tom Perrault noted that the City is in the process of updating their Safety manual. G. Department Updates • Tom Moores, Street Superintendent, gave a presentation relating to an overview of the Street Department. • City Administrator Update: 1. Jeff O'Neill noted that CTC and Arvig both submitted their responses to the City's inquiries in regard to Fibernet Management. The City is reviewing their responses from a legal standpoint and checking their lists of references. The plan is to schedule a City Council workshop the week of May 16. 2. Mr. O'Neill updated on the Highway 25 Coalition. The group is meeting on Friday, April 29. All entities noted preliminary approval of the draft. The document needs final approval from some of the entities. Both the City of Monticello and Sherburne County have signed the document. 3. League of MN Cities Annual Conference registration is still open and Mr. O'Neill encouraged attendance. 4. There will be a volunteer appreciation picnic on June 23. All board/commission members and volunteers are invited to attend. 2. Consent Agenda Tom Perrault moved to approve consent agenda excluding F, 1, J, and K. Charlotte Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $577,696.10. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for MCC, Streets, and Parks and the terminations for Streets and Parks. City Council Minutes —April 25, 2016 Page 2 17 C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration to adopt Resolution 2016-027 authorizing conveyance of City property to the City of Monticello Economic Development Authority by Quit Claim Deed for Outlot A, Otter Creek Crossings 1St Addition and Outlot C, Otter Creek Crossings Yd Addition. Recommendation: Approved Resolution 2016- 027 authorizing Conveyance of City Property to the EDA by Quit Claim Deed for Outlot A, Otter Creek Crossings 1St Addition and Outlot C, Otter Creek Crossings 3rd Addition. E. Consideration to approve applications for temporary on -sale liquor licenses for the Monticello Lions Club for Riverfest Community Celebration events on July 16 and 17, 2016. Recommendation: Approved the three temporary on -sale liquor license application for the Riverfest Community Celebration events on July 16 and 17, 2016. F. Consideration to approve changes and Ordinance amendments to certain City Board and Commissions. Recommendation: ITEM WAS PULLED FROM THE CONSENT AGENDA. G. Consideration to approve Ordinance No. 638 amendment the Therapeutic Massage Enterprises and Massage Therapists ordinance by amending Section 3- 18-2: Definitions. Recommendation: Approved Ordinance 638 amending the Therapeutic Enterprises and Massage Therapists Ordinance. H. Consideration to approve a Special Event Permit for a 5K Run/Walk on September 24, 2016, sponsored by Party for a Purpose to benefit the Monticello Cancer Center. Recommendation: Approved the Special Event Permit for Party for a Purpose 5K run on September 24, 2016. Consideration to approve a request for an Amendment to Conditional Use Permit (CUP) for Development and Final Stage Planned Unit Development (PUD) and approval of development agreement for Jerry Hartung Addition for a single lot development in the B-4 (Regional Business) District. Applicant: Retail Partners Monticello, LLC. Recommendation: ITEM WAS PULLED FROM THE CONSENT AGENDA. Consideration to approve Resolution 2016-022 authorizing the application for MnDOT Stand -Alone Noise Barrier Program. Recommendation: ITEM WAS PULLED FROM THE CONSENT AGENDA. K. Consideration to approve Resolution 2016-023 to Advance Municipal State Aid funds for the 2016 Street Reconstruction Project, City Project No. 15CO01 and TH 25/7t" Street Project, City Project No. 15C004. Recommendation: ITEM WAS PULLED FROM THE CONSENT AGENDA. City Council Minutes —April 25, 2016 Page 3 17 2A. Consideration of items removed from the consent agenda for discussion. F. Consideration to approve changes and Ordinance amendments to certain City Board and Commissions. Torn Perrault pulled the item. He expressed concern over the elimination of certain boards or commissions and the lack of Council representation on certain boards or commissions. Glen Posusta moved approval of Ordinance 636 amending the City Code by eliminating Title II, Chapter 7 — Police Advisory Commission and Ordinance 637 amending Section 2-10-3, Industrial and Economic Development Committee: Membership. Lloyd Hilgart seconded the motion. Motion carried 4-1; Tom Perrault voted against for reason listed above. I. Consideration to approve a request for an Amendment to Conditional Use Permit (CUP) for Development and Final Stage Planned Unit Development (PUD) and approval of development agreement for Jerry Hartung Additionn for a single lot development in the B-4 (Regional Business) District. Applicant: Retail Partners Monticello, LLC. Glen Posusta pulled the item. His concern was the appearance of the rear elevation. His concern was that is lacked aesthetics. Steve Grittman, Northwest Associated Consultants (NAC), responded that the building is consistent with the PUD that was originally approved. Lloyd Hilgart moved approval of the amendment to CUP for Development and Final Stage PUD and approval of development agreement for Jerry Hartung Addition for a single lot development in the B-4 District. Charlotte Gabler seconded the motion. Motion carried 4-1; Glen Posusta voted against for reason listed above. J. Consideration to approve Resolution 2016-022 authorizing the application for MnDOT Stand -Alone Noise Barrier Program. Tom Perrault pulled the item and questioned how the program will be funded. Shibani Bisson responded that the program calls for 90% being paid by MnDOT and 10% being paid by the City. It was also mentioned that there is the possibility of the City being reimbursed the 10% at the time MnDOT decides to expand 194 to three lanes which would then qualify for the noise barrier. Glen Posusta moved approval of Alternative I to adopt Resolution 2016-022 authorizing the submittal of a Greater Minnesota Stand -Alone Noise Barrier Program. Lloyd Hilgart seconded the motion. Motion carried unanimously. City Council Minutes —April 25, 2016 Page 4 17 K. Consideration to approve Resolution 2016-023 to Advance Municipal State Aid funds for the 2016 Street Reconstruction Project, City Project No. 15C001 and TH 2517`h Street Project, City Project No. 15C004. Lloyd Hilgart pulled the item and questioned the dollar amount of State Aid funds the City is allocated each year and how many years will need to be advanced. Shibani Bisson commented that the City receives approximately $400,000 per year and can borrow up to five tunes the amount. For the project the City needs to be advanced approximately $1.5 million, so the City would be advanced approximately four years of funds. She also mentioned that the amount is based on actually amounts and these numbers are estimates. Lloyd Hilgart moved approval of Resolution 2016-023 to Advance Municipal State Aid Funds for the 2016 Street Reconstruction Project. Glen Posusta seconded the motion. Motion carried unanimously. 3. Public Hearings A. Consideration to approve Resolution 2016-024 accepting Part 2 of the City of Monticello Wellhead Protection Plan for submission to the Minnesota Department of Health. Shibani Bisson presented the item and identified the sections of the plan which include: the goals, the plan of action, and a comment period. She noted that the Water Superintendent will need to document their actions in regard to the plan, followed by comments and approval. The final action is the plan being submitted to the Department of Health. In general, Part 2 consists of an inventory of the potential contaminant sources within the Drinking Water Supply Management Area (DWSMA) and a plan to address these potential contaminant sources and reporting requirements. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Lloyd Hilgart moved approval of Resolution 2016-024 accepting Part 2 of the Wellhead Protection Plan. Charlotte Gabler seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration to accept the Northwest Monticello Interchange Land Use Stud for inclusion in the Northwest Interchange Study Steve Grittman, NAC, provided an update on the interchange options that were studied. He then reviewed a summary of comparisons of the potential four options. He added that the study, after being accepted, is to be utilized by WSB & Associates and incorporated into the full interchange study. Some of the areas City Council Minutes —April 25, 2016 Page 5 17 addressed were: land use issues; infrastructure issues; environmental issues; and public policy issues such as economic development. Mr. Grittman reviewed four possible concepts for the possible future interchange. These included: Orchard Road; County Road 39; interchanges at both Orchard Road; and County Road 39; or neither location as a possible interchange. There was some discussion amount the Council in regard to budget and the preferred sites. Charlotte Gabler moved to accept the Northwest Monticello Interchange Land Use Study. Lloyd Hilgart seconded the motion. Motion carried 4-1; Glen Posusta voted against. His concern is that Xcel Energy will not allow an interchange at Orchard Road. B. Consideration of a request for Development Stage Planned Unit Development (PUD) for a multiple family attached housing project in the Central Community District CCD). Applicant: Masters Fifth Avenue Steve Grittman, NAC, presented the rezoning request of the property located at Lots 1-3, Block 36, to a Planned Unit Development District and PUD Development Stage approval that would accommodate the development of a 23 - unit multiple family residential building in the CCD. It was noted that the Planning Commission unanimously recommended approval of the request pending conditions recommended by staff. Glen Posusta questioned the minimal level of on -street parking and the appearance of the garage building including the roof and the siding. Lloyd Hilgart also commented on the appearance of the garage building. Some of the concerns was the appearance of the roof and the fact that is should be flat to match the building and the lack of detail on the front exterior. There was also discussion among the City Council on the extension of the sidewalks. Tom Perrault asked who would pay for the remaining sidewalk extension continuing from this property. Steve Grittman responded that this could funded with Park Dedication fees. Brian Stumpf is concerned about the density and that fact that this proposal doesn't fit with the "Embracing Downtown" plan. Angela Schumann responded that the Economic Development Authority is addressing the "Embracing Downtown" plan in their work plan and that, although the plan still has validity, there are needed changes. Barry Fluth, the Developer, and Brad and Lisa Hiltz, the applicants, addressed the City Council and some of the concerns raised. Barry Fluth is confident that such a proposal is a good buffer between retail and residential and will jump start redevelopment. Brad and Lisa Hiltz discussed the types of materials that will be used and the cost factor associated. They mentioned that the front of the garage City Council Minutes — April 25, 2016 Page 6 17 exterior could be given some detail to snatch the exterior of the building. There was continued discussion on the appearance of building. Steve Grittman reminded the City Council that they will have the opportunity to approve the final PUD. Glen Posusta moved approval of Alternative 1 to adopt Resolution 2016-026 approving the Development Stage PUD based on the findings in said resolution, and contingent on compliance with the conditions as presented in Exhibit Z and with the comments made by the City Council and that they will be presented the final PUD for approval. Charlotte Gabler seconded the motion. Motion carried 4-1; Brian Stumpf voted against for the reason that the proposal doesn't fit within the "Embracing Downtown" plan. By consensus the meeting was adjourned at 9 p.m. Recorder: Jennifer Schreibe Approved: Ui Attest: 1. ' Cit " l�inistrator City Council Minutes —April 25, 2016 Page 7 17