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Parks Commission Minutes 10-27-2005 Parks Commission Meeting - 10/27/05 . MINUTES MONTICELLO PARKS COMMISSION - REGIJLAR MEETING Thursday October 27, 2005 Members Present: fran fair, Nancy McCaffrey, Larry Nolan, Riek Traver and Council liaison, Tom Perrault. Members Absent: Ben Hitter Staff: Adam Hawkinson, Parks Superintendent and Jeff O'Neill Deputy City Adm inistrator 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2A. Approve minutes of September 22. 2005 rC2:ular Parks Commission meetim!. NANCY MCCAFFREY MOVED TO APPROVE THE MINUTEES OF TIlE SEPTEMBER 22,2005 REGULAR PARKS COMMISSION MEETING. RICK TRAVER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve the minutes of the Octobcr 13. 2005 spccial Parks Commission mcctin2:. . RICK TRAVER MOVED TO APPROVE THE MINUrES OF THE OCTOBER 13,2005 SPECIAL PARKS COMMISSION MEETING. FRAN FAIR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addin2: itcms to thc a2:cnda. Je1TO'Neill wanted to update the Parks Commission on 1) Land area for additional fields; 2) Insignia Development and 3) Pathway update. Adam Hawkinson added: I) Increase in fees for weekend burials; 2) Security system for park 3) Trash receptacles; 4) Climbing Wall and 5) Costs for /looding ice rinks. Jeff O'Neill stated that with the continuing growth of the community the need for ballfields increases however at the same the City will be losing ballfields when the interchange comes in. The Parks Commission discussed the time frame needed to get new fields in place and in playable condition. The dilemma the City f~lces is to acquire the fields needed because of growth and to replace the ballfields that will be lost because of development. . The Insignia Development has been put on hold by the developer because they didn't feel the market demand was there to support upscale townhomes. Instead they are looking to build single family detached homes in a small lot subdivision. This would account for approximately l;4 of their total lots. The balance of the lots would be standard single family lots and some upscale lots. The road alignment and park area in the development has not changed. The development will not go in until spring of 2006. It is proposed to have three soccer fields and two football fields but the fields would not be playable until 2007 at the earliest. . . . Parks Commission Meeting - 10/27/05 The Heritage Development has four fields which are proposed to be part of Phase 1. They also plan on starting construction in the spring of2006. It was noted that some grading has to be done fiJr the fields and the developer is responsible fcx that work. Jeff O'Neill suggested that the commission members drive through the I Ieritage development area. Larry Nolan asked if the Parks Commission will have an opportuni t y to look at the grading plan. Jeff 0' Neill stated at this point it is just a preliminary plan. The construction of the interchange depends on how fast the Heritage development takes place. Jeff O'Neill has talked to Brian Kirk regarding the YMCA property and they realize that the tm:~jority of the area should be park land or green space. It is important for the City and other parties involved to develop a park plan for the area. The idea is to develop the cornfield on the north side of the lake for ballields. Brian Kirk will check in on the agreements the YMCA has with farmers for use of the field and possibly negotiate an agreement where the City can take over the lease of the land and develop it as a park. The site is approximately 60 acres and if the interchange goes in it will provide easy access to the proposed ballfield area. At the present time the YMCA is getting an appraisal on the property. JeiT O'Neill also noted that Riverside Alliance Church across the river has a large area that could possibly be used as field site. The area is sandy and the site is not irrigated but ifthere is a shortage of fields that site could be an option. The Comprehensive Pathway Plan is being updated and the consulting engineer is making some changes on the plan. It is hoped that the plan can be submitted at the next Parks Commission meeting. The pathway plan for the llidden Forest development should be ready for Parks Commission review at their next meeting. In addition there is 7+ acres of park land being dedicated as part of the Emerald Heights (formerly Monti Villas) development. Statfwill be meeting with the developer's engineer regarding the park site in the Emerald Heights dcvelopment and how that can be incorporated with the Water Tower Park. Thc Parks Commission indicated they would like to see the final drawings for this development. 4. Citizcns commcnts and rCQucsts. None. 5. Mcctilll! datc Challl!es. The meeting date fc)r November was changed fi:om the 24th to the 1 ih. ']'he December meeting datc will remain on the 221ld. 6. Pari, Maintcnancc. Adam Ilawkinson submitted a list of the work completed by the Parks Department. He reviewed the work that was done at Par West Park and the removal of the equipment from Halboul Parle lie noted they are done with the work accept to make the access comply with ISTMA and ADA accessibility requirements. 2 Parks Commission Meeting -- 10/27/05 . Larry Nolan complimented the Parks Department on the condition of the Xcel ballfields. Adam Hawkinson stated that it was due in part because youth football had been very cooperative with rotating the fields and not playing games when the fields were not in good shape. The Bridge Park gardeners indicated that they had removed all of their equipment and material from the garage and it is temporarily being stored at Pam Campbell's. The Parks Department will look to have some kind of storage f~leility available to them use next spring. Nancy McCaffrey asked about the Christmas tree at East Bridge Park. A tree lighting ceremony is being planned which should take place the first part of December. The Parks Commission and Adam Hawkinson complimented Phil Simodet on the good job he had done on his Eagle Project which was to construct a fishing dock at Bridge Parle Other Items: Adam Hawkinson submitted information on the labor costs incurred when the city has a weekend burial. The Parks Commission was being asked to consider increasing the rate so that it covers the actual costs. Public Works staff does cremation and infi.mt burials and it is proposed to add $25 to the current rate making the fee fCll' a cremation burial on a weekend $105.00 and an infant burial $125.00. The Council will also need to approve the fee increase. . R[CK TRAVER MOVED TO RECOMMEND TO THE COUNCIL TO INCREASE THE RATE FOR WEEKEND BURIALS BY $25.00. FRAN FA[R SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Adam I [awkinson submitted labor costs for the operation of the ice rinks. [t had earlier been proposed that with the opening of the ice arena it may not be necessary to Hood the rink at West Bridge Parle The consensus of the Parks Commission was that because it is not certain how the ice arena will affect the outdoor rinks, the Park Department should continue flooding the West Bridge Park rink for at least another year. Rick Traver asked if they would be flooding the Groveland Park. Adam l-:lawkinson indicated that if they could get the asphalt down and some grading done, it could be considered. Adam Hawkinson stated he was ordering some additional trash receptacles and the low price he was quoted was $151.00 He also supplied information about a possible security system from Marco that he was considering for use at Pioneer Park. He indicated he was reluctant to have the restrooms open without some kind of security systenl in place. The cost estimate for the security system is $4,700. Adam Hawkinson wil I be getting additional prices. Adam Hawkinson presented a drawing of a climbing wall manuf~letured by EF A that might possibly be considered for the 4th Street Parle He also informed the Parks Commission that the City Council rejected the bids j-()r the parking lot improvements for the Mississippi Drive Park because they came in higher than engineer's estimate. . 3 . . . 7. Adjourn. Parks Commission Meeting - 10/27/05 FRAN FAIR MOVED TO ADJOURN AT 6:10 P.M. RICK TRAVER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. DQ.~I~' 0~_~_~ Recording Secretary 4