EDA Minutes 04-10-2013MINUTES
ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEETING
Wednesday, April 10, 2013 - 6:00 p.m. Mississippi Room
Present: Bill Demeules, Bill Tapper, Tracy Hinz, Matt Frie, Rod Dragsten, Tom Perrault
and Brian Stumpf
Others: Jeff O'Neill, Angela Schumann, Wayne Oberg
1. Call to Order
Bill Demeules called the meeting to order at 6:00 p.m.
2. Approve Meeting Minutes
a. March 13th, 2013 Regular Meeting Minutes
BILL TAPPER MOVED TO APPROVE THE MARCH 13, 2013 REGULAR
EDA MEETING MINUTES. TRACY HINZ SECONDED THE MOTION.
MOTION CARRIED 6 -0. (Brian Stumpf did not vote.)
b. March 13th, 2013 Special Workshop Minutes
BILL TAPPER MOVED TO APPROVE THE MARCH 13, 2013 SPECIAL
WORKSHOP MEETING MINUTES. MATT FRIE SECONDED THE MOTION.
MOTION CARRIED 6 -0. (Brian Stumpf did not vote.)
3. Consideration of additional agenda items
• I -94 Coalition
4. Consideration of approving payment of bills
Angela Schumann pointed out that a series of charges related to mapping for the Block 34
meeting should have been highlighted as invoices related to TIF 1 -22. Wayne Oberg
identified the specific WSB expenses. He also reported that the City is in the process of
going paperless with the agenda process in an effort to save costs and staff time.
BILL TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH MAY 2013.
TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0.
5. Public Hearing — Consideration of the proposed sale of land at 349 W. Broadway in
the City of Monticello
The EDA attorney recommended that the scheduled public hearing related to 349 W.
Broadway be cancelled due to a change in circumstances after the notice had been
EDA Minutes - 4110113
published. A new notice will be published as the sale process moves forward to the
formalization of a purchase agreement.
BILL TAPPER MOVED TO CANCEL THE PUBLIC HEARING FOR THE PROPOSED
SALE OF LAND AT 349 W. BROADWAY IN THE CITY OF MONTICELLO. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 7 -0.
6. Consideration to approve Resolution 2013 -021 for amendment the Greater Monticello
Enterprise Fund Loan Guidelines of the Monticello Economic Development
Authori
At its March meeting, the EDA recommended that staff prepare a resolution recommending
amending GMEF guidelines to reduce in the required interest rate "floor" for GMEF loans.
BILL TAPPER MOVED TO APPROVE RESOLUTION 2012 -021, RECOMMENDING
TO THE CITY COUNCIL THE APPROVAL OF SAID AMENDMENT TO THE
GREATER MONTICELLO ENTERPRISE LOAN FUND GUIDELINES. ROD
DRAGSTEN SECONDED THE MOTION. MOTION CARRIED 7 -0.
7. Consideration of adopting an amendment to the Bylaws of the Monticello Economic
Development Authority
The EDA had tabled action on adoption of modifications to its bylaws at its March
meeting, preferring to wait until after the City Council adopted the EDA Enabling
Resolution, as similar clerical corrections had appeared in both documents. The City
Council adopted the Amended and Restated Enabling Resolution on March 25th.
Attorney Martha Ingram indicated that there is not a conflict of interest with language in
the document. Staff confirmed that language had been reviewed for consistency.
MATT FRIE MOVED TO ADOPT THE BYLAWS OF THE ECONOMIC
DEVELOPMENT AUTHORITY AS AMENDED, DATED APRIL 10', 2013. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 7 -0.
S. Consideration of Approval of a Farm Lease A reement for Outlot F Otter Creek
Crossing
The EDA reviewed the proposed lease agreement for farming of 13.6 acres of land at Otter
Creek Crossing. The 2013 agreement is almost identical to the 2012 agreement originally
drafted by the EDA attorney. The land is not irrigated and the annual rental fee has not
increased. There had been no leasing issues with the tenant in the first year.
Tom Perrault pointed the need to correct some of the dates in the agreement and asked for
clarification regarding statements referring to committing waste and the use of
phosphorous on the property. Staff agreed to follow up with the Public Works Director
about these questions. Staff also noted the removal of some non - specific language and the
addition of terms for lease termination.
EDA Minutes — 4110/13
BILL TAPPER MOVED TO APPROVE THE FARM LEASE AGREEMENT FOR
OUTLOT F, OTTER CREEK CROSSING AS DRAFTED. MATT FRIE
SECONDED THE MOTION. MOTION CARRIED 7 -0.
9. Consideration to Recommend Approval of Amendments to the Monticello
Comprehensive Plan for Community Context and Economic Development
Angela Schumann briefly outlined the process of updating the Community Context and
Economic Development chapters of the Comprehensive Plan. She explained that the plan
serves as a guide to development within the City for the next 20 years. She indicated the
importance of including the most recent data available so that the assumptions in place in
the document continue to be relevant. Representatives from the IEDC, the Planning
Commission, the EDA and the City Council participated in the revision process. Rod
Dragsten was the EDA's designated representative to this group.
The small group incorporated updated statistics from varied sources to ensure an accurate
frame of reference from which to consider broad policy. They confirmed that the guiding
principles and economic development goals established are on track. They recommended
that the goal of job attraction be broadened to also include job retention. The group
determined that the City had an adequate existing and planned supply of land guided for
Places to Work based on a review of its inventory. They determined that several
development strategies were in need of revision to more clearly reflect methods for
accomplishing goals. The group proposed a focus on attracting businesses which are
synergistic to those already in place rather than looking to attract specifically bioscience
industries. Additionally, the group recommended capitalizing upon community assets and
emphasized planning for capital infrastructure expenses.
Tom Perrault suggested several changes to specific wording in the document. Staff agreed
to clarify the language.
The IEDC had recommended adoption of the proposed amendments and suggested that the
plan include the new City logo. The Planning Commission will consider the IEDC and
EDA recommendations and conduct a public hearing before moving the issue forward for
City Council review.
ROD DRAGSTEN MOVED TO RECOMMEND THE ADOPTION OF THE
PROPOSED AMENDMENTS TO CHAPTER 4 — ECONOMIC DEVELOPMENT OF
THE 2008 MONTICELLO COMPREHENSIVE PLAN. MATT FRIE SECONDED THE
MOTION. MOTION CARRIED 7 -0.
10. Director's Report
EDA Minutes — 4110113
Economic Development Position - WSB & Associates presented a proposal which would
provide a full range of services, include deliverables, and clarify City responsibilities. The
City Council and the EDA will host an open house and presentation on April 22nd. The
City would not be required solicit bids for such a proposal as it is considered a professional
services contract.
City Engineer - Bruce Westby accepted the City Engineer position with the City of
Ramsey. WSB & Associates will take on the role of acting City Engineer during this
transition. Shibani Bisson will be in the office 3 -5 days a week.
EDA TargetAreas & Strategy - Staff will schedule a tour and workshop related to the
EDA's land holding sites to help define target areas for investment and strategies for
development in May. This will also address workplan objectives related to the use of tax
increment available in TIF 1 -22, TIF 1 -6 and in housing districts.
Tank Location & Removal — Fred's Auto - Staff received two proposals for tank location
at the former Fred's Auto site. The proposal selected is estimated to cost $850.
11. Added Items
I -94 Coalition - Bill Tapper shared concerns about increased freeway traffic and its
impact on cities along the I -94 corridor. He stressed that it is critical that Monticello
get actively involved in I -94 Coalition efforts to ensure that transportation planning
and funding needs are addressed. There was some discussion about the City's lack
of consistent support of the coalition in the last few years and questions about
current local government involvement along the corridor. There was also some
question as to who would represent Monticello in the coalition.
BILL TAPPER MOVED TO RECOMMEND THAT THE CITY COUNCIL JOIN
THE 1 -94 COALITION. MATT FRIE SECONDED THE MOTION. MOTION
FAILED 2 -5 (WITH BILL DEMEULES, TRACY HINZ, ROD DRAGSTEN,
TOM PERRAULT AND BRIAN STUMPF VOTING IN OPPOSITION.)
12. Adiourn
BILL TAPPER MOVED TO ADJOURN THE MEETING AT 7:19 P.M. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 7 -0.
Recorder: Kerry Burn
Approved: May 8, 2013
Attest:
J ill, City Administrator
d