EDA Minutes 05-11-2016MI \ U 1L E S
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, May 11, 2016, Mississippi Room, Monticello Community Center
Present: Bill Demeules, Bill Tapper, Jim Davidson, Tom Perrault, Lloyd Hilgart
Absent: Steve Johnson, Tracy Hinz
Others: Jim Thares, Angela. Schumann, Jeff O'Neill
1. Call to Order
Bill Demeules called the meeting to order at 6:00 p.m.
2. Roll Call
City Administrator Jeff O'Neill introduced Jim Thares as the newly hired Economic
Development Manager.
3. Approval of Minutes
TAPPER MOVED TO TABLE THE EDA MEETING MINUTES FOR THE SPECIAL
AND REGULAR MEETINGS AS FOLLOWS: SPECIAL MEETING MARCH 9, 2016;
THE REGULAR MEETING MARCH 9, 2016; THE SPECIAL MEETING APRIL 13,
2016; THE REGULAR MEETING APRIL 13, 2016; THE SPECIAL MEETING APRIL
18, 2016. PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
o-. Consideration of adding items to the agencka
Angela Schumann, Community Development Director requested that the EDA
Authorization for the Land Use Application associated with the Dahlheimer expansion in
Otter Creek Business Park be added to the Agenda.
5. Consideration of approving j2ayment of bills
Commissioner Tapper suggested staff provide more detail for the Kennedy & Graven
invoices in the future.
TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH APRIL
2016. DAVIDSON SECONDED THE MOTION. MOTION CARRIED 5 -0.
Commissioner Johnson arrived at 6:12 p.m.
6. Consideration of review for comment on the Declaration of Covenants for Otter
Creek Crossing Third Addition
Angela presented the information regarding the covenant language restricting the
orienting of loading docks to Dalton Way and Dalton Avenue in the Business Park. The
EDA Minutes: 5/11/16
issue with the Dahlheimer request is that for safety and efficiency reasons, their architect
is designing the loading docks toward the rear of the building which faces Dalton Way.
They also envision another future expansion to the east side of the current building to
maximize their footprint on this property. Discussion by Commissioners that the
covenants may be a bit too restrictive and as long as the docks are thoroughly screened
with landscaping elements, it would probably be acceptable.
TAPPER MOVED TO AUTHORIZE STAFF TO PREPARE A COVENANT
AMENDMENT INSTRUMENT FOR CONSIDERATION AT THE NEXT EDA
MEETING. HILGART SECONDED THE MOTION. MOTION CARRIED 6 -0.
7. PUBLIC HEARING - Consideration of Adopting Resolution EDA 2016 -003
approving a purchase and development agreement between Monticello EDA and
Clear Creek Land Company, LLC for Outlot A, Otter Creek Crossing First
Addition and Outlot C, Otter Creek Crossing Third Addition
Angela Schumann reviewed the proposed sale of 6.20 acres +/- to Clear Creek Land
Company, LLC for the 97,215 sq. ft. expansion of the Dahlheimer distribution facility.
The sketch plan was reviewed showing the building footprint and the landscaping
elements screening the new loading docks from the public streets. The sale price is
$649,654. There is no business subsidy involved in the sale. Although there are
numerous land use review and approval steps to complete, the closing date for the sale is
anticipated as June 30, 2016. There is flexibility in the purchase agreement allowing an
adjustment of that date by mutual agreement of both parties.
President Demeules opened the Public Hearing at 6:16 p.m. There was no one present to
speak. President Demeules closed the Public Hearing 6:17 p.m.
TAPPER MOVED TO ADOPT RESOLUTION EDA 2016 -003 APPROVING THE
PURCHASE AND DEVELOPMENT AGREEMENT BETWEEN THE MONTICELLO
EDA AND CLEAR CREEK LAND COMPANY, LLC FOR OUTLOT A, OTTER
CREEK CROSSING FIRST ADDITION AND OUTLOT C OTTER CREEK
CROSSING THIRD ADDITION. DAVIDSON SECONDED THE MOTION.
MOTION CARRIED 6 -0.
8. Consideration of directing preparation of an Amendment to the Contract for
Private Development between Master's 5th Avenue and the Monticello EDA and
modification of the Tax Increment Financing Plan for Tax Increment Financing
District 1 -35.
Angela Schumann explained the request by Master's 5th Avenue as a desire to modify the
Contract language accommodating "commercial, residential or multi -use buildings ". The
City Council recently reviewed and approved a development stage PUD for 23 units of
residential. Mr. Barry Fluth, Masters 5th Avenue, informed the EDA members that would
he would be unable to accept any modification that eliminates residential as an option.
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EDA Minutes: 5/11/16
TAPPER MOVED TO DENY THE PROPOSED AMENDMENT TO ALLOW
"RESIDENTIAL" TO BE ADDED TO THE CONTRACT LANGUAGE. JOHNSON
SECONDED THE MOTION. MOTION FAILED 3 -3.
HILGART MOVED TO APPROVE THE PROPOSED AMENDMENT LANGUAGE
ALLOWING "COMMERCIAL, RESIDENTIAL OR MULTI -USE BUILDING" TO BE
ADDED TO CONTRACT LANGGAGE. SECONDED BY PERRAULT. MOTION
FAILED 3-3.
9. Consideration of approving a 2016 Farm Lease Agreement for Outlot F, Otter
Creek Crossing
Members asked if it would be possible to forgo leasing the land to avoid a property tax
bill in the future. Angela explained that the taxes are just a couple hundred dollars more
than the lease proceeds this year. Ordinance regulations require a cover crop to be placed
on it, so the goal is to hopefully offset the taxes each year through the lease.
TAPPER MOVED TO APPROVE THE 2016 FARM LEASE AGREEMENT FOR
OUTLOT F, OTTER CREEK CROSSING IN THE AMOUNT OF $1,100. SECONDED
BY PERRAULT. MOTION CARRIED 6 -0.
10. Consideration of discussion regarding protective covenants for Outlots E and F,
Otter Creek Crossing
Angela Schumann explained that there are local business prospects who've made recent
Inquiries about lots in Otter Creek Business Park but do not currently meet the standards
due to their need for outdoor storage. She further stated that when the Business Park
was created, covenants were put in place with the idea that the entire park would
probably be restrictive as to outside storage. EDA members stated that it may be possible
to flex a little bit on the outside storage. They asked staff to research formats of outside
storage standards that would still support quality overall development and discuss with
current property owners and prospects and bring back for further review and
consideration.
11. Consideration of Director's Report
Economic Development Manager Jim Thares provided an update on the Minnesota
Medical Manufacturing Partnership. Monticello is positioned to benefit by staying
involved in this group. The Partnership has access to funding from 11 federal agencies
that may be able to help with infrastructure and employee training for local precision
machining firms.
12. Consideration of Authorizing Land Use Application Submittal for Dahlheimer
Expansion
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EDA Minutes: 5/11/16
TAPPER MOVED TO AUTHORIZE THE EDA TO SIGN OFF ON THE LAND USE
APPLICATION SUBMITTAL FOR THE DAHLHEIMER EXPANSION. SECONDED
BY HILGART. MOTION CARRIED 6 -0.
Commissioner Tom Perrault left the meeting to attend to other City Business.
13. Closed Meeting to discuss Real Estate Offer (meeting closed pursusant to Alinnesota
State Statute 13D.05, Subdivision 3(c)(1)
TAPPER MOVED TO ADJOURN THE CLOSED SESSION. JOHNSON SECONDED
THE MOTION. MOTION CARRIED 5 -0.
14. Adjournment
TAPPER MOVED TO ADJOURN THE MEETING AT 7:38 PM. JOHNSON
SECONDED THE MOTION. MOTION CARRIED 5 -0.
.Recorder: Kerry Burri
Approved:
Attest:
Jim hares, EDA Manager
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