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EDA Minutes 06-08-2016MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, ,Tune 8, 2016, Mississippi Room, Monticello Community Center Present: Bill Demeules, Bill Tapper, Tracy Hinz, Steve Johnson, Tom Perrault, Lloyd Hilgart Absent: Jim Davidson Others: Angela Schumann, Jim Thares 1. Call to Order Bill Demeules called the meeting to order at 6:00 p.m. 2. Roil Call 3. Approval of Minutes March 9, 2016 Special Meeting March 9, 2016 Regular Meeting April 13, 2016 Regular Meeting May 11, 2016 Regular Meeting TAPPER MOVED TO APPROVE THE MARCH 9, 2016 SPECIAL EDA MEETING MINUTES. JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. PERRAULT MOVED TO APPROVE THE MARCH 9, 2016 REGULAR MEETING MINUTES WITH CORRECTIONS NOTED. TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. PERRAULT MOVED TO TABLE THE APRIL 13, 2016 SPECIAL EDA MEETING MINUTES. HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. TAPPER MOVED TO APPROVE THE APRIL 13, 2016 REGULAR EDA MEETING MINUTES WITH CORRECTIONS NOTED BY ;PERRAULT. HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. PERRAULT MOVED TO TABLE THE APRIL 18, 2016 SPECIAL EDA MEETING MINUTES. TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. TAPPER MOVED TO APPROVE THE MAY 11, 2016 REGULAR MEETING MINUTES WITH CORRECTIONS NOTED BY PERRAULT. JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 4. Consideration of adding items to the agenda Jim Thares, Economic Development Manager, noted the addition of Consideration of the First Amendment to the Purchase and Development Agreement between the EDA and EDA Minutes: 6/8/16 Clear Creek Land Company (Dahlheimer). He asked that this item be placed on the agenda after Item 8. 5. Consideration of approving payment of bills TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH MAY 31, 2016. HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. 6. Consideration of Amendment to By Laws of the EDA Jim Thares explained the intent of the Economic Development Manager position, per the job description, is to serve as the Executive Director of the EDA. The Bylaws are inconsistent with the EDA Enabling Resolution which allows the City Administrator to appoint a staff member to serve as the Executive Director. Amending the Bylaws to read similarly to the Enabling resolution would allow such appointment to occur. Commissioner Perrault noted a language issue in the Enabling resolution that he has previously mentioned. It is confusing as it refers to HRA in Section 6. It should be noted that the City does not have an HRA (Housing and Redevelopment Authority). Angela Schumann explained that she did previously review this language with the EDA legal counsel and was informed that the wording including the HRA needs to remain in the resolution because the EDA incorporated the statutory powers of the HRA when it was formed. TAPPER MOVED TO ADOPT RESOLUTION EDA 2016 -004 AMENDING THE BYLAWS. PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0. 7. Consideration of Appointment of EDA Executive Director Angela Schumann reported that consistent with the approval of the Bylaws amendment under Item 6, the City Administrator would like to appoint Economic Development Manager Jim Thares as the EDA Executive Director. HINZ MOVED TO APPROVE THE APPOINTMENT OF ECONOMIC DEVELOPMENT MANAGER JIM THARES AS THE EXECUTIVE DIRECTOR OF THE EDA PENDING A WRITTEN SIGNED DOCUMENT FROM THE CITY ADMINISTRATOR MAKING SAID APPOINTMENT. TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. 8. Consideration of Discussing protective covenants for Outlots E and F, Otter Creek Crossing as related to outdoor Storage Jim Thares reviewed the report for the discussion of the covenants as related to outdoor storage. He referred to a compilation of possible standards that were developed in house as well as a list received from another city in the region. The key standards include: the 2 EDA Minutes: 6/8/16 amount of land devoted to outdoor storage relative to the principal building or the overall lot size, the nature of the screening elements /materials and the placement of the outdoor storage area on a particular lot. It is best if it is located in back of the principal building. He further reviewed the genesis of the request to review a possible amendment to the covenants as interest in the business park by a local, growing firm that needs a small amount of outdoor storage to conduct its operations. Commissioners discussed the process of amending the covenants and also the benefit of reviewing the draft standards with the interested prospect. HINZ MOVED TO AUTHORIZE FURTHER NEXT STEPS RESEARCH INTO AMENDING THE COVENANTS PENDING DISCUSSION WITH THE INTERESTED PROSPECT. TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. 9. Consideration of Approving a First Amendment to the Purchase and Development Contract between the City of Monticell EDA and Clear Creek Land Company, LLC Jim Thares reviewed the request from the Clear Creek Land Company due to complications with the format of the plat. The original closing date of June 30, may be too soon to allow the plat issues to be resolved. It should be noted that there is a possibility that all issues can be worked through by the end of June and the proposed extension of time until August 31, 2016 may not be needed. The preliminary plat and other land development applications were approved at the Planning Commisson meeting on June 7, 2016. Those recommendations will now be forwarded to the City Council on June 27, 2016. There are also some drainage issues that need to be worked out. It does seem that there is a desire to get the project underway by the owners as soon as possible. TAPPER MOVED TO ADOPT RESOLUTION EDA 2016 -005 AMENDING THE CONTRACT BETWEEN THE CITY EDA AND CLEAR CREEK LAND COMPANY, LLC EXTENDING THE CLOSING DATE UNTIL AUGUST 31, 2016. JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 10. Director's Report Jim Thares reviewed the Director's report noting the departure of Kerry Burri and a pending new hire. He also reviewed a recent meeting with the Monticello Workforce Center to better understand labor supportive programs and possible collaborative efforts. A meeting with Xcel Energy was noted. They are proposing to establish a certified available site program that would be marketed via their website on a national basis. They are looking for parcels of 25 acres or more of available land in the Monticello area that can be included in the certification process. They have excess load capacity in the community and can support larger energy users locating in the City. This would be a cooperative research effort and some of the costs may be shared among any EDA Minutes: 6/8/16 benefitting land owners, Xcel Energy and the EDA if that is something that is of interest going forward. Finally, Jim noted the regional CEDS (Comprehensive Economic Development Strategy) effort and a resolution of support that is being drafted for City Council consideration encouraging Wright County to commit to participate in the effort and share in the costs with Benton, Sherburne and Stearns Counties as well as the Central Minnesota Jobs & Training Center and the Initiative Foundation. President Demeules stated that the EDA would next go into a closed session to discuss real estate offers and counteroffers for Fred's Auto Building property located at 349 West Broadway Street. The parcel number is 155010050011. HINZ MOVED TO RECESS THE OPEN MEETING TO GO INTO A CLOSED SESSION REGARDING REAL ESTATE OFFERS AND COUNTEROFFERS. PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0. Member Tom Perrault left to attend another City meeting. 11. Adiournment AFTER RETRUNING TO THE REGULAR MEETING FROM THE CLOSED SESSION, JOHNSON MOVED TO ADJOURN THE MEETING AT 7:18 PM. TAPPER SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Beth Green Approved: 7 -13 -2016 Attest: &*I.4 , Economic Development Manager /EDA Executive Director 4