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Planning Commission Agenda 05-17-2011 (Special Meeting) AGENDA MONTICELLO PLANNING COMMISSION – SPECIAL MEETING Tuesday, May 17th, 2011 6:00 PM Mississippi Room, Monticello Community Center SPECIAL MEETING TO BE FOLLOWED BY A PUBLIC WORKSHOP FOR THE MONTICELLO PARKS & TRAILS PLAN Commissioners: Rod Dragsten, Brad Fyle, Charlotte Gabler, William Spartz, and Barry Voight Council Liaison: Lloyd Hilgart Staff: Angela Schumann, Ron Hackenmueller, Steve Grittman – NAC 1. Call to order. 2. Citizen Comments. 3. Consideration of adding items to the agenda. 4. Consideration to adopt 2011-2012 Planning Commission Goals & Objectives Workplan 5. Consideration of Final Stage PUD for Amendment to Planned Unit Development for Quad Development. 6. Adjourn. Planning Commission Agenda: 05/17/11 1 4. Consideration to adopt 2011-2012 Planning Commission Goals & Objectives Workplan. (AS) A. REFERENCE AND BACKGROUND: As part of continued efforts to accomplish the vision set out by the 2008 Comprehensive Plan, the Planning Commission is asked to consider adoption of a set of Goals & Objectives for 2011-2012. Planning Commission’s most recent workload has often been defined by two primary responsibilities: the review of the large number of land use applications it received and the development and implementation of the 2008 Comprehensive Plan. Over the last five years, as development pressure decreased, work increased on completion of the Comprehensive Plan’s “Next Steps”. The Next Steps were specifically identified in the text of the Comprehensive Plan and were designed to guide the City in its accomplishment of the Comprehensive Plan goals. Since 2008, this direction has led to the Planning Commission’s guidance or involvement on the following: Natural Resource Inventory & Assessment Comprehensive Zoning Code Amendment Transportation Plan Downtown Plan (in progress) Parks & Trails Plan (in progress) As items directly addressed within the Comprehensive Plan, the above were obvious priorities for the Planning Commission. For 2011-2012, staff has prepared a preliminary outline of goals and objectives for Commission’s review and consideration. The outlines includes the last of the major planning documents referenced in the Comprehensive Plan Next Steps (such as the updating of the Subdivision Ordinance), and sets out goals that now focus on implementation strategies for those planning documents. Planning Commission is asked to review the attached document and provide: 1. Revisions, comments, questions 2. Additional suggestions 3. Prioritization of the listed items, including feedback on realistic expectations as to what may be accomplished in 2011 and 2012 and what may need to be staged in future years For Planning Commission’s reference, staff has also included internal departmental goals and objectives set for the three Community Development departments. Planning Commission Agenda: 05/17/11 2 B. ALTERNATIVE ACTIONS: 1. Motion to approve the 2011-2012 Planning Commission Goals & Objectives Workplan as drafted. 2. Motion to approve the 2011-2012 Planning Commission Goals & Objectives Workplan, subject to modifications as directed by the Commission. 2. Motion to table for further discussion. C. STAFF RECOMMENDATION: City staff does not have a specific recommendation, but rather is seeking input from the Planning Commission. D. SUPPORTING DATA: A. 2011-2012 Planning Commission Goals & Objectives Workplan B. 2008 Monticello Comprehensive Plan – Found online at www.ci.monticello.mn.us 1 | Page MONTICELLO PLANNING COMMISSION 2011-2012 GOALS & OBJECTIVES WORKPLAN ______________________________________________________________________________ The Monticello Planning Commission is established to advise the Mayor, Council and Community Development Department in matters concerning planning and land use matters; to review and make recommendations regarding the Monticello Comprehensive Plan, subdivision and zoning ordinances and other planning rules and regulations; to establish planning rules and regulations; and to conduct public hearings. 2011-2012 Statement: The pace of review related to development proposals and applications has slowed, providing the Planning Commission with the opportunity to focus on long-term land use planning for the community. This opportunity has resulted in the adoption of an update to the Monticello Comprehensive Plan and the adoption of a comprehensive amendment to the Monticello Zoning Ordinance. For 2011-2012, the Planning Commission will continue work on projects and recommendations which support accomplishment of the 2008 Comprehensive Plan’s vision. Land Use Comprehensive Plan o Complete an Annual Review of the 2008 Comprehensive Plan as recommended by the Plan document. COMPLETE o Complete a Housing Report providing detailed overview of Monticello’s housing inventory. COMPLETE o Define a process for study and recommendations related to the “Interchange Planning Area”. (See also Transportation Planning below) Zoning Ordinance o Interim Ordinances  Adopt an amendment to the Adult Use regulations of the Zoning Ordinance consistent with State and Federal law and case law. APPROVED  Monitor the impacts of the adopted Interim Ordinance for Temporary Signage and complete year-end analysis for the purpose of provide final Sign Ordinance amendment recommendations. In progress 2 | Page o Zoning Ordinance Workshops  Complete a joint Planning Commission and City Council workshop aimed at developing a full understanding of the practical application of the new PUD Ordinance, focusing on the collaborative components of the new code.  Complete a Planning Commission workshop aimed at understanding the practical application of the new Performance Zone Overlay on a hypothetical development scenario. o Complete DNR Overlay Amendments  Adopt an amendment to the Mississippi Wild & Scenic Overlay District that provides consistency with State regulations. Status Update: DNR comments have been incorporated and have been sent back to the DNR for final approval.  Adopt an amendment to the Shoreland Overlay District that provides consistency with State regulations and provides the Commission with ordinances for future lakeshore development. Status Update: DNR comments have been incorporated and have been sent back to the DNR for final approval.  Adopt an amendment to the Floodplain Overlay District that provides consistency with State regulations and provides the Commission with ordinances for future lakeshore development. Status Update: The DNR has requested a joint meeting between Community Development, Engineering and Emergency Mgmt. staff and DNR to review draft ordinance.  Adopt amendments to the Official Zoning Map reflecting DNR approved ordinances for Shoreland, Mississippi Wild & Scenic and Floodplain Overlay District ordinances. o Code Tracking  Continue to monitor issues resulting from the adoption of the comprehensive amendment of the Zoning Ordinance and propose amendments as necessary. 3 | Page Code tracking ordinance amendments already identified: o Original Plat/Lower Monticello Standards o Sign ordinance clarifications – APPROVED o M-H/R-4 Revisions – In progress Subdivision Ordinance  As directed in the 2008 Comprehensive Plan, complete a review and amendment of the ordinance in partnership with Engineering Department.  Complete a review and updating of City Plans & Specifications for consistency with amended Subdivision Ordinance. Downtown Monticello  Continue to provide input via Steering Committee and Stakeholder forums.  Review and comment on draft documentation as it is available.  Complete a formal review and recommendation at public hearing level.  Consideration of a resolution for adoption as part of the 2008 Comprehensive Plan.  Define a process for the amendment of the CCD and CCD-R Overlay provisions of Zoning Code consistent with Embracing Downtown Plan.  Long Term Goal: Continue to provide TIF District Amendment/Modification recommendations consistent with Comprehensive plan in order to achieve vision of the Embracing Downtown plan. Parks & Trails Natural Resource Inventory o Determine needed action steps resulting from the NRI/A outside the scope of zoning ordinance amendments.  Examples: Conservation easements, restoration and management strategies (Mississippi riverbank) 4 | Page Park & Trail Plan  Continue to provide input via Steering Committee/ Stakeholder forums.  Review draft plan documentation as it is available.  Complete a formal review and recommendation at public hearing level.  Consideration of a resolution for adoption as part of the 2008 Comprehensive Plan, Parks.  Actively support and provide formal recommendations regarding implementation of Park & Trail Plan goals as part of land use initiatives. Bertram Chain of Lakes Master Planning  Review and provide formal comment on athletic complex concept planning.  Review draft Master Plan documentation as it is available (to be included with Park & Trail Plan above)  Complete a formal review and recommendation at public hearing level.  Consideration of a resolution for adoption as an amendment to the 2008 Comprehensive Plan, Parks. Transportation Planning  Appoint a Commissioner to the newly formed Transportation Advisory Committee - In progress  Review and comment on draft documentation as it is available on the following projects. Fallon Avenue Overpass Mississippi River Crossing  Complete a formal review and recommendation at public hearing level on the above projects.  Consideration of a resolution for adoption as an amendment as part of the 2008 Comprehensive Plan, Transportation.  Define a process for study and recommendations related to the “Interchange Planning Area”. 5 | Page COMMUNITY DEVELOPMENT - INTERNAL DEPARTMENT GOALS & OBJECTIVES Community Development Communications & Customer Relations o Continue to improve overall City communications coordination  Expansion and management of website Develop E-government solutions allowing for the ability to access/apply/pay online. Reinstitute online Projects in Progress tool  Institute Community Development Annual Report  Continue to build/refine City communications coordination – Facebook, Web, Citizen Service Desk, etc.  Use FiberNet to develop local programming capabilities  Sense of Place Initiatives – Synch with Park/Trail Plan and Embracing Downtown Work cooperatively with Engineering Department to build internal and external GIS.  Web-based GIS launch for internal and external use  Development of Shoreland, MWSR and Floodplain layers  Integration of laser-fiche records Develop a Student Mayor Program to foster understanding and interest in local government by youth. Development Process o Update all forms and checklists consistent with revised Zoning Ordinance o Simplify and Revise Development Guide o Work in cooperation with the Engineering and Finance Department to review development finance plan and assessment policy o Support Economic Development’s Concierge Team work. Parks & Trails o Develop and implement river recreation opportunities – strengthening connection between Park & Trail plan, BR & E river recreation group and Embracing Downtown efforts o Support continued efforts to extend and develop Monticello’s trail and pathway system, including improved crossings o Work with Engineering and Wright County Soil & Water to develop a plan for public ROW along river 6 | Page Economic Development See EDA and IEDC workplans, attached Department of Building Safety Building Permit-Related o Update handouts and permit applications o Assist in e-permitting function launch Code Enforcement o Update - Storm Shelter - Kjellberg building violation follow-up o Update - JME Noise violations o Get Thistle under control in advance o Conduct light patrol -- both City and private lighting. o Identify Lawful non-conforming items -- city properties o Inventory CUP properties for on-going tracking Emergency Management Coordination o Develop 4-point emergency management coordination  Engineering, Public Works, Fire, Civil Defense  Nuclear, Natural, Infrastructure, Pandemic o Identify Disaster Relocation facility o Non Nuclear Emergency response coordination and planning - Including comprehensive NIMs Training o Update Building Department Communications - Civil Defense related. Federal Communications requirements - Narrowband o Coordinate purchase of phones via the emergency radiological planning fund o Develop Flood mitigation measures Planning Commission Agenda: 05/17/11 1 5. Consideration of Final Stage PUD for Amendment to Planned Unit Development for Quad Development. (AS) A. REFERENCE AND BACKGROUND: Planning Commission is asked to review the final building elevation plan for the proposed Monticello-Big Lake Pet Hospital. The Planning Commission recommended approval of a Conditional Use Permit for Veterinary Facility and an amendment to Planned Unit Development for Quad Development during its regular May meeting, contingent on a final stage review of this plan. At the time of this report, staff had not yet received the revised plan for inclusion in the packet. However, if the plan becomes available prior to the meeting, it will be provided directly to the Commission. If the plan is unavailable, Commission is asked to table the item to the regular meeting on June 8th. B. ALTERNATIVE ACTIONS: If the applicant is able to provide a plan for review at the special meeting, staff offers the following alternative actions. 1. Motion to approve the building elevations as part of a final stage planned unit development for Quad Development. 2. Motion to approve the building elevations as part of a final stage planned unit development for Quad Development., subject to modifications as directed by the Commission. 3. Motion to deny the building elevations as part of a final stage planned unit development for Quad Development. 4. Motion to table review of the final stage PUD. C. STAFF RECOMMENDATION: None.