Planning Commission Agenda 05-17-2011 (Special Meeting)
AGENDA
MONTICELLO PLANNING COMMISSION – SPECIAL MEETING
Tuesday, May 17th, 2011
6:00 PM
Mississippi Room, Monticello Community Center
SPECIAL MEETING TO BE FOLLOWED BY A PUBLIC WORKSHOP FOR THE
MONTICELLO PARKS & TRAILS PLAN
Commissioners: Rod Dragsten, Brad Fyle, Charlotte Gabler, William Spartz, and
Barry Voight
Council Liaison: Lloyd Hilgart
Staff: Angela Schumann, Ron Hackenmueller, Steve Grittman – NAC
1. Call to order.
2. Citizen Comments.
3. Consideration of adding items to the agenda.
4. Consideration to adopt 2011-2012 Planning Commission Goals & Objectives Workplan
5. Consideration of Final Stage PUD for Amendment to Planned Unit Development for Quad
Development.
6. Adjourn.
Planning Commission Agenda: 05/17/11
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4. Consideration to adopt 2011-2012 Planning Commission Goals & Objectives Workplan.
(AS)
A. REFERENCE AND BACKGROUND:
As part of continued efforts to accomplish the vision set out by the 2008 Comprehensive Plan,
the Planning Commission is asked to consider adoption of a set of Goals & Objectives for
2011-2012.
Planning Commission’s most recent workload has often been defined by two primary
responsibilities: the review of the large number of land use applications it received and the
development and implementation of the 2008 Comprehensive Plan.
Over the last five years, as development pressure decreased, work increased on completion of
the Comprehensive Plan’s “Next Steps”. The Next Steps were specifically identified in the
text of the Comprehensive Plan and were designed to guide the City in its accomplishment of
the Comprehensive Plan goals. Since 2008, this direction has led to the Planning
Commission’s guidance or involvement on the following:
Natural Resource Inventory & Assessment
Comprehensive Zoning Code Amendment
Transportation Plan
Downtown Plan (in progress)
Parks & Trails Plan (in progress)
As items directly addressed within the Comprehensive Plan, the above were obvious priorities
for the Planning Commission.
For 2011-2012, staff has prepared a preliminary outline of goals and objectives for
Commission’s review and consideration. The outlines includes the last of the major planning
documents referenced in the Comprehensive Plan Next Steps (such as the updating of the
Subdivision Ordinance), and sets out goals that now focus on implementation strategies for
those planning documents.
Planning Commission is asked to review the attached document and provide:
1. Revisions, comments, questions
2. Additional suggestions
3. Prioritization of the listed items, including feedback on realistic expectations as to
what may be accomplished in 2011 and 2012 and what may need to be staged in future
years
For Planning Commission’s reference, staff has also included internal departmental goals and
objectives set for the three Community Development departments.
Planning Commission Agenda: 05/17/11
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B. ALTERNATIVE ACTIONS:
1. Motion to approve the 2011-2012 Planning Commission Goals & Objectives
Workplan as drafted.
2. Motion to approve the 2011-2012 Planning Commission Goals & Objectives
Workplan, subject to modifications as directed by the Commission.
2. Motion to table for further discussion.
C. STAFF RECOMMENDATION:
City staff does not have a specific recommendation, but rather is seeking input from the
Planning Commission.
D. SUPPORTING DATA:
A. 2011-2012 Planning Commission Goals & Objectives Workplan
B. 2008 Monticello Comprehensive Plan – Found online at www.ci.monticello.mn.us
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MONTICELLO PLANNING COMMISSION
2011-2012 GOALS & OBJECTIVES WORKPLAN
______________________________________________________________________________
The Monticello Planning Commission is established to advise the Mayor, Council and
Community Development Department in matters concerning planning and land use matters; to
review and make recommendations regarding the Monticello Comprehensive Plan, subdivision
and zoning ordinances and other planning rules and regulations; to establish planning rules
and regulations; and to conduct public hearings.
2011-2012 Statement:
The pace of review related to development proposals and applications has slowed, providing
the Planning Commission with the opportunity to focus on long-term land use planning for the
community. This opportunity has resulted in the adoption of an update to the Monticello
Comprehensive Plan and the adoption of a comprehensive amendment to the Monticello
Zoning Ordinance. For 2011-2012, the Planning Commission will continue work on projects
and recommendations which support accomplishment of the 2008 Comprehensive Plan’s
vision.
Land Use
Comprehensive Plan
o Complete an Annual Review of the 2008 Comprehensive Plan as recommended
by the Plan document. COMPLETE
o Complete a Housing Report providing detailed overview of Monticello’s housing
inventory. COMPLETE
o Define a process for study and recommendations related to the “Interchange
Planning Area”. (See also Transportation Planning below)
Zoning Ordinance
o Interim Ordinances
Adopt an amendment to the Adult Use regulations of the Zoning
Ordinance consistent with State and Federal law and case law.
APPROVED
Monitor the impacts of the adopted Interim Ordinance for Temporary
Signage and complete year-end analysis for the purpose of provide final
Sign Ordinance amendment recommendations. In progress
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o Zoning Ordinance Workshops
Complete a joint Planning Commission and City Council workshop
aimed at developing a full understanding of the practical application of
the new PUD Ordinance, focusing on the collaborative components of the
new code.
Complete a Planning Commission workshop aimed at understanding the
practical application of the new Performance Zone Overlay on a
hypothetical development scenario.
o Complete DNR Overlay Amendments
Adopt an amendment to the Mississippi Wild & Scenic Overlay District
that provides consistency with State regulations.
Status Update: DNR comments have been incorporated and have
been sent back to the DNR for final approval.
Adopt an amendment to the Shoreland Overlay District that provides
consistency with State regulations and provides the Commission with
ordinances for future lakeshore development.
Status Update: DNR comments have been incorporated and have
been sent back to the DNR for final approval.
Adopt an amendment to the Floodplain Overlay District that provides
consistency with State regulations and provides the Commission with
ordinances for future lakeshore development.
Status Update: The DNR has requested a joint meeting between
Community Development, Engineering and Emergency Mgmt.
staff and DNR to review draft ordinance.
Adopt amendments to the Official Zoning Map reflecting DNR approved
ordinances for Shoreland, Mississippi Wild & Scenic and Floodplain
Overlay District ordinances.
o Code Tracking
Continue to monitor issues resulting from the adoption of the
comprehensive amendment of the Zoning Ordinance and propose
amendments as necessary.
3 | Page
Code tracking ordinance amendments already identified:
o Original Plat/Lower Monticello Standards
o Sign ordinance clarifications – APPROVED
o M-H/R-4 Revisions – In progress
Subdivision Ordinance
As directed in the 2008 Comprehensive Plan, complete a review and
amendment of the ordinance in partnership with Engineering
Department.
Complete a review and updating of City Plans & Specifications for
consistency with amended Subdivision Ordinance.
Downtown Monticello
Continue to provide input via Steering Committee and Stakeholder
forums.
Review and comment on draft documentation as it is available.
Complete a formal review and recommendation at public hearing level.
Consideration of a resolution for adoption as part of the 2008
Comprehensive Plan.
Define a process for the amendment of the CCD and CCD-R Overlay
provisions of Zoning Code consistent with Embracing Downtown Plan.
Long Term Goal: Continue to provide TIF District
Amendment/Modification recommendations consistent with
Comprehensive plan in order to achieve vision of the Embracing
Downtown plan.
Parks & Trails
Natural Resource Inventory
o Determine needed action steps resulting from the NRI/A outside the scope of
zoning ordinance amendments.
Examples: Conservation easements, restoration and management
strategies (Mississippi riverbank)
4 | Page
Park & Trail Plan
Continue to provide input via Steering Committee/ Stakeholder forums.
Review draft plan documentation as it is available.
Complete a formal review and recommendation at public hearing level.
Consideration of a resolution for adoption as part of the 2008
Comprehensive Plan, Parks.
Actively support and provide formal recommendations regarding
implementation of Park & Trail Plan goals as part of land use initiatives.
Bertram Chain of Lakes Master Planning
Review and provide formal comment on athletic complex concept
planning.
Review draft Master Plan documentation as it is available (to be included
with Park & Trail Plan above)
Complete a formal review and recommendation at public hearing level.
Consideration of a resolution for adoption as an amendment to the 2008
Comprehensive Plan, Parks.
Transportation Planning
Appoint a Commissioner to the newly formed Transportation Advisory
Committee - In progress
Review and comment on draft documentation as it is available on the
following projects.
Fallon Avenue Overpass
Mississippi River Crossing
Complete a formal review and recommendation at public hearing level on
the above projects.
Consideration of a resolution for adoption as an amendment as part of the
2008 Comprehensive Plan, Transportation.
Define a process for study and recommendations related to the
“Interchange Planning Area”.
5 | Page
COMMUNITY DEVELOPMENT - INTERNAL DEPARTMENT GOALS & OBJECTIVES
Community Development
Communications & Customer Relations
o Continue to improve overall City communications coordination
Expansion and management of website
Develop E-government solutions allowing for the ability to
access/apply/pay online.
Reinstitute online Projects in Progress tool
Institute Community Development Annual Report
Continue to build/refine City communications coordination – Facebook,
Web, Citizen Service Desk, etc.
Use FiberNet to develop local programming capabilities
Sense of Place Initiatives – Synch with Park/Trail Plan and Embracing
Downtown
Work cooperatively with Engineering Department to build internal and external GIS.
Web-based GIS launch for internal and external use
Development of Shoreland, MWSR and Floodplain layers
Integration of laser-fiche records
Develop a Student Mayor Program to foster understanding and interest in local
government by youth.
Development Process
o Update all forms and checklists consistent with revised Zoning Ordinance
o Simplify and Revise Development Guide
o Work in cooperation with the Engineering and Finance Department to review
development finance plan and assessment policy
o Support Economic Development’s Concierge Team work.
Parks & Trails
o Develop and implement river recreation opportunities – strengthening
connection between Park & Trail plan, BR & E river recreation group and
Embracing Downtown efforts
o Support continued efforts to extend and develop Monticello’s trail and pathway
system, including improved crossings
o Work with Engineering and Wright County Soil & Water to develop a plan for
public ROW along river
6 | Page
Economic Development
See EDA and IEDC workplans, attached
Department of Building Safety
Building Permit-Related
o Update handouts and permit applications
o Assist in e-permitting function launch
Code Enforcement
o Update - Storm Shelter - Kjellberg building violation follow-up
o Update - JME Noise violations
o Get Thistle under control in advance
o Conduct light patrol -- both City and private lighting.
o Identify Lawful non-conforming items -- city properties
o Inventory CUP properties for on-going tracking
Emergency Management Coordination
o Develop 4-point emergency management coordination
Engineering, Public Works, Fire, Civil Defense
Nuclear, Natural, Infrastructure, Pandemic
o Identify Disaster Relocation facility
o Non Nuclear Emergency response coordination and planning - Including
comprehensive NIMs Training
o Update Building Department Communications - Civil Defense related. Federal
Communications requirements - Narrowband
o Coordinate purchase of phones via the emergency radiological planning fund
o Develop Flood mitigation measures
Planning Commission Agenda: 05/17/11
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5. Consideration of Final Stage PUD for Amendment to Planned Unit Development for Quad
Development. (AS)
A. REFERENCE AND BACKGROUND:
Planning Commission is asked to review the final building elevation plan for the proposed
Monticello-Big Lake Pet Hospital. The Planning Commission recommended approval of a
Conditional Use Permit for Veterinary Facility and an amendment to Planned Unit Development
for Quad Development during its regular May meeting, contingent on a final stage review of this
plan.
At the time of this report, staff had not yet received the revised plan for inclusion in the packet.
However, if the plan becomes available prior to the meeting, it will be provided directly to the
Commission. If the plan is unavailable, Commission is asked to table the item to the regular
meeting on June 8th.
B. ALTERNATIVE ACTIONS:
If the applicant is able to provide a plan for review at the special meeting, staff offers the
following alternative actions.
1. Motion to approve the building elevations as part of a final stage planned unit
development for Quad Development.
2. Motion to approve the building elevations as part of a final stage planned unit
development for Quad Development., subject to modifications as directed by the
Commission.
3. Motion to deny the building elevations as part of a final stage planned unit
development for Quad Development.
4. Motion to table review of the final stage PUD.
C. STAFF RECOMMENDATION:
None.