EDA Agenda 06-10-2009AGENDA
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Wednesday, June 10, 2009
6:00 p.m.
Mississippi Room - 505 Walnut Street, Monticello, MN
Commissioners: President Bill Demeules, Vice President Dan Frie, Treasurer Bill Tapper, Bill Fair, Bob
Viering, and Council members Tom Perrault and Brian Stumpf
Staff: EDA Executive Director Megan Barnett
Call to Order
2. Approve minutes: May 13, 2009
June 2, 2009
Consideration of additional agenda items
4. Approval of the EDA Invoices
5. Business Retention and Expansion Program through the University of MN Extension Services
6. Marketing
Report of the Executive Director
8. Adjournment
MINUTES
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Wednesday, May 13, 2009
6:OOpm
1. Call to Order:
Chairman Demeules called the meeting to order and declared a quorum at 6:OOpm.
Roll Call:
The following Commissioners were present:
President Bill Demeules
Vice President Dan Frie
Commissioner Bill Fair
Commissioner Bob Viering
Commissioner Bill Tapper
Council Member Brian Stumpf
Council Member Tom Perrault
Absent: none
Also present Executive Director Megan Barnett
2. Approve minutes:
There were no minutes to approve.
3. Consideration of additional agenda items:
Staff requested to discuss a joint EDA and Planning Commission meeting in June.
4 Approval of EDA invoices:
MOTION BY VIERING TO APPROVE INVOICES SECONDED BY TAPPER. MOTION
CARRIED. 7 -0
Commissioner Tapper stated that in his opinion the invoice from Kennedy & Graven was
excessive.
5. Consideration of approving revisions to the EDA Bylaws.
Staff reviewed this item is a follow up to last month's meeting regarding the date of the annual
meeting. Due to the fact the Bylaws were being asked to be revised, staff took a quick overview
look at the Bylaws and cleaned up a few minor sections. The changes made were to reflect
current practices such as how the agenda is formatted, naming the Executive Director as
Recorder instead of Secretary, and a few additional grammar changes.
MOTION BY TAPPER TO ADOPT THE PROPOSED CHANGES TO THE EDA BYLAWS
IN ADDITION TO AMENDING SECTION 1 TO STATE "THEIR" AND SECTION 7 TO
STATE "VOICE VOTE OR ROLL CALL VOTE AS DETERMINED BY THE CHAIR"
SECONDED BY VIERING.. MOTION CARRIED. 7 -0
Tom Perrault questioned the roll call vote language. Perrault stated current practice is to vote by
mass not by roll call. Perrault also stated grammar change should be included under Section 1
when referring to the Executive Director.
7. Request from John Chadwick to purchase 13. 67 acres of Industrial Land:
Staff stated Mr. Chadwick is requesting the City to purchase property he currently owns located
adjacent to the City owned industrial park. At this time staff is not recommending moving
forward to actively negotiate a purchase agreement with John Chadwick.
Mr. Chadwick made a short presentation providing history on the property and informing the
EDA he is requesting the City to purchase 13.6 acres of industrial land he currently owns at a
discounted price is purchased in a cash transaction or a fair price if terms could be defined.
The EDA discussed whether this is an appropriate time to purchase the property.
Commissioner Fair stated it is his opinion the City had already completed preliminary analysis
on how this subject property could be designed with road and utility infrastructure. It may be
beneficial for Staff to review past layouts and bring this information back to the EDA.
MOTION BY FRIE TO TAKE NO ACTION AT THIS TIME SECONDED BY STUMPF.
MOTION CARRED 6 -0. FAIR OPPOSED
8. Marketing:
Economic Development Director updated the EDA on upcoming marketing and business
retention effects.
9. Executive Director Report:
Barnett stated the City Council recently received the TIF Analysis and Management Plan
presentation. The next steps will be for staff to meet with Rusty and tabulate input from both the
City Council and EDA. Staff will then work on putting together recommendations for follow up
action items. This is anticipated to occur in June. In July, the EDA will most likely be asked to
adopt the plan and review staff s recommendations in an effort to encourage the Management
Plan be utilized as a working document.
Staff reviewed the City owned property map distributed to the EDA. Commissioner Frie stated
the City should market properties that do not have a greater redevelopment purpose. The EDA
generally concurred individual HRA owned residential pieces should be looked at in conjunction
with Habitat for Humanity opportunities. The EDA stated staff should research additional
properties owned by the HRA that are not currently appearing on the map provided.
Commissioner Viering stated he would recommend the City wait to actively market the
commercial /industrial properties on the map until a comprehensive look is taken.
Additional Items:
Staff asked the EDA members if they would be able to attend a June 2, 2009 joint EDA and
Planning Commission FiberNet Monticello presentation.
10. Adjourn
MOTION BY FIRE TO ADJOURN SECONDED BY TAPPER. MOTION CARRIED. 7 -0.
MINUTES
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Wednesday, June 2, 2009
5:36pm
1. Call to Order:
Chairman Demeules called the meeting to order and declared a quorum at 5:36pm.
Roll Call:
The following Commissioners were present:
Chair Bill Demeules
Commissioner Bill Fair
Commissioner Bill Tapper
Council Member Tom Perrault
Absent:
Council Member Brian Stumpf
Commissioner Bob Viering
Vice Chair Dan Frie
Also present Executive Director Megan Barnett
2. Adopt Resolution Supporting the City of Monticello in applying for a Federal Stimulus
Grant:
MOTION BY FAIR ADOPTING RESOLUTION 2009 -02 SUPPORTING THE CITY
COUNCIL'S EFFORTS TO APPLY FOR A BROADBAND TECHNOLOGIES
OPPORTUNTIIES PROGRAM GRANT APPLICATION THROUGH THE NATIONAL
TELECOMMUNICATIONS AND INFORMITON ADMINISTRATION SECONDED BY
TAPPER. MOTION CARRED 4 -0.
3. Adjourn
MOTION BY TAPPER TO ADJOURN SECONDED BY PERRAULT. MOTION
CARRIED 4 -0.
Adjourned 5.38pm
4. Approval of EDA Invoices.
a. Kennedy & Graven:
b. Law Bulletin:
Business Subsidy Criteria (should be last invoice)
Real Estate Journal ad (April issue / shared with
Xcel)
c. Northland Securities: TIF Analysis & Management Plan study
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NORTHLAND STRATEGIES
Spacigl: P.rojests Group:
INVOICE SUPPLEMENT
Client: City of Monticello
Project: Strategic TIF Management Study
Contact: MeganBimett
Economic Development Director
City of Monticello
505 Walnut Street 91
Monticello, MN 55362
Billing Period: February 1 through April, 30, 2009
Services Performed
• Meet with City Staff (2113 and 3/30)
• Prepare /conduct FDA workshop (4 /10)
• Travel (50%)
• Prepare district profiles
• Prepare financial projections
• Prepare /revise study report
Staff Time Position
Hours Rate
Billable
Senior Professional
33.00 $7.60
it ill
Professional
- $135
j MAY :...,
�•9
- $105
$0.00
Total Staff
33.00
Staff Time Position
Hours Rate
Billable
Senior Professional
33.00 $7.60
$5,280.00
Professional
- $135
$0.00
Support
- $105
$0.00
Total Staff
33.00
$5,280.00
Expenses Mileage
$136.89
Printing
$0.00
Other
$0.00
Total Expenses
$136.89
Total This Period
$5.416.89
Project Summary Total Budget $9,250.00
Billed This Period ($5,416.89)
Billed Previous ($3,76034)
Budget Remaining $ 7177
Northland Securities, Inc. Page I of 1
aw Bulletin I td
Publishing Company
415 NORTH STATE STREET
CHICAGO, ILLINOIS 60654
312.644.7800
BILL TO: 113723 -00
CITY OF MONTICELLO
505 Walnut St Ste 1
Monticello MN 55362
Attn: ACCOUNTS PAYABLE
REAL ESTATE COMMUNICATIONS GROUP
INDEX PUBLISHING CORPORATION
SULLIVAN'S LAW DIRECTORIES:,.
Invoice Date:
Invoice Number:
Salesperson:
Due Date:
Fein:
INVOICE
SOLD TO: 113723 -00
CITY OF MONTICELLO
505 Walnut St Ste 1
Monticello MN 55362 -
Cust PO:
None
Order: 763963
Qty
Price
Inv Amt
04/24/09
MN Real
Estate Journal 1/4 Pg B/W
1 EA
995,00
l 99'5100
Note:
Attn: Megan BarneLL
A buisness friendly community
April 2009 Issue
TOTAL INVOICE AMOUNT
A Late Charge of 1.5% Per Month will be Added to All Open Balances on the 31st Day After the Invoice Date
Original Copy - For Your Records
Page 1 of 1
}}
MAY
TOTAL INVOICE AMOUNT
A Late Charge of 1.5% Per Month will be Added to All Open Balances on the 31st Day After the Invoice Date
Original Copy - For Your Records
Page 1 of 1
Page: 1
Kennedy & Graven, Chartered
200 South Sixth Street
City of Monticello Suite 470
Minneapolis, MN 55402
March 31, 2009
MN190 -00001 General
Through March 31, 2009
For All Legal Services As Follows:
Hours
Amount
3/4/2009
MNI
Phone conversation with M Barnett regarding staff report
0.30
52.50
on business subsidy documents.
3110/2009
MNI
Phone conversation with M Barnett regarding question of
0,20
35.00
administration of Small Cities loan funds.
3/11/2009
MNI
Research and office conference with S Bubul regarding
1.30
227.50
ability of city to make loans for working capital, phone
conversation with M Barnett at city regarding same.
3/1812009
MNI
Review council resolution approving amended business
0.40
70.00
subsidy criteria.
Total Services:
$
385.00
Total Services and Disbursements:$ 385.00
APR 3 0 2009
CITY OF ,N -Cl LLO
5. Initiating a Business Retention & Expansion Program through the University of NIN
Extension Services:
Background:
The concept of surveying the business community has been discussed by the IEDC Business
Communication group, City Staff, and the Monticello Chamber of Commerce and Industry. The
IEDC, Staff, and the Chamber believe it is important to obtain direct input from the business
community and further strengthen the City's business retention efforts. Discussion of how to
accomplish surveying the business community the most efficient and effective manner has
occurred between all groups. City Staff and the Director of the Chamber meet with the Claudia
Cody from the University of Minnesota Extension Services to obtain more information on their
well known and respected Business Retention & Expansion program.
Claudia provided detail information regarding how the program works (see attached). The City
will be required to apply to the University and be accepted into the program. The program cost is
$15,000. In most, if not in all, past BR &E programs, several community leaders and businesses
have contributed to the required program fee. The University has completed 60+ BR &E
programs with great success. The Big Lake BR &E program received several awards both on a
state and national level.
The Chamber of Commerce Board of Directors met to discuss participating both by volunteer
hours and financially. They have approved contributing $1,000 dollars to a Monticello BR &E
program. The IEDC met on Tuesday, June 2, 2009 and adopted a resolution also supporting the
initiation of a BR &E program and stated the EDA should allocate $1,000 from the marketing
budget.
The program requires a "Leadership Team" and a "Taskforce Team." In an attempt to gain
insight into the interest of the business community and commitment level to this program, staff
contacted several businesses and local leaders requesting their participation on the Leadership
Team. The following people have committed to serve on the team:
Brad Durfee, DEED
Tim Zipoy, Workforce Center
Chris Kruse, Edward Jones
Joni Pawlek, Hospital
Patrick Thompson, Xcel
Perry Sloneker, Best Western
Visitation Coordinator
Visitation Coordinator
Visitation Coordinator
Milestone Coordinator
Milestone Coordinator
Business Resource Coordinator
Kurt Zweifel, Cargill
Terri Sweet, Monticello Times
Megan Barnett / Sandy Suchy
Business Resource Coordinator
Media Coordinator
Overall Coordinators
The IEDC would serve as the "Task Force." It will be beneficial to also ask a few other business
leaders and constituents to participate on the task force. For example, a representative from
Michelle Bachmann's office, other industry leaders, either a Cub Foods, Target, or Wal -mart
representative, and possibly a few other service /retail business leaders. However, the IEDC
would be the core Task Force group. The EDA may also want to consider participating as a Task
Force member.
Alternative Action:
1. Motion to adopt resolution 2009 -03 supporting the initiation of a Business Retention and
Expansion program through the University of MN and allocating $1,000 from the marketing
budget.
2. Motion to deny initiating a Business Retention and Expansion program through the University
of Minnesota.
3. Motion to table action for further research.
Recommendation:
Staff is recommending the EDA adopt a resolution supporting initiating a BR &E program
through the University of MN Extension Services. This is truly a great opportunity to reach out
to the businesses to find out what they need, provide assistance when possible, partner together
and take action, evaluate any changes that need to be made, and put into place innovative
thinking and creativity that will really allow Monticello to stand apart from other communities.
In the event the EDA adopts a resolution supporting allocating $1,000 to the BR &E program,
staff will begin working with the Initiative Foundation and local business leaders to obtain the
remaining $13,000 needed to secure funding for the program. It is anticipated that the program
could be officially launched by fall of 2009.
EDA 6.10.09
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ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION 2009 -03
SUPPORT INITIATING A BUSINESS RETENTION AND EXPASION PROGRAM THROUGH THE
UNIVERSITY OF MINNESOTA EXTENSION SERVICES.
WHEREAS, the EDA is committed to the attracting and retaining businesses; and
WHEREAS, the IEDC Business Communication planning group and the Monticello Chamber of Commerce
and Industry stated an importance to survey the businesses community at large in an effort to obtain valuable
input and understand the pulse of the businesses and industry; and
WHEREAS, surveying the business community supports business retention and therefore complies with
objectives outlined in the Comprehensive Plan;
WHEREAS, the University of Minnesota Extension Services offers a comprehensive Business Expansion and
Retention program (BR &E); and
WHEREAS, the BR &E program will consist of a Leadership Team and a Taskforce Team that will work
diligently to listen to the business community, address any immediate and long term needs, will identify
community projects based on information obtained by the on -site survey's, and will work in a positive unified
manner; and
WHEREAS, the cost to participate in the BR &E program is $15,000;
WHEREAS, the Monticello Chamber of Industry and Commerce committed $1,000 to the BR &E Program;
and
WHEREAS, the IEDC adopted a resolution on June 2, 2009 supporting a Monticello Business & Retention
Program and recommended the EDA allocate a $1,000 from their marketing and business communication
budget; and
WHEREAS, the remaining required $13,000 is anticipated to be obtained through community grants and local
business leaders; and
NOW, THEREFORE, BE IT RESOLVED that the Economic Development Authority supports initiating a
Business Retention and Expansion Program through the University of MN Extension Services and allocates
$1,000 from the 2009 marketing budget.
ADOPTED, this day of , 2009, by the Economic Development Authority of
Monticello, Minnesota.
CITY OF MONTICELLO
ATTEST:
MR
President
Megan Barnett, Economic Development Director
6. MARKETING:
A. REFERENCE AND BACKGROUND:
Nelson Realty:
See attached memo from Andy Larson.
General Marketing:
The City Council is in the process of determining high priority projects and tasks. Based on high
priorities established by the City Council, a preliminary 2010 budget will be established in
August. While everyone is aware of budget cuts the City will be required to make, it may be
timely to have an open discussion about the importance of allocating marketing dollars for the
upcoming year. The EDA may want to discuss what they believe would be an appropriate
marketing budget and how this budget could be utilized.
B. ALTERNATIVE ACTION:
No action is required, however the EDA may want to provide a formal recommendation to the
City Council regarding an appropriate 2010 marketing budget and any objectives or tasks the
City should place as high priority.
June 2, 2009
& Development, LLC
Megan Barnett
City of Monticello
505 Walnut Street, Suite 100
Monticello, MN 55362
Re: Monticello Business Park Update
Megan:
Below I've identified several action items or tasks that were completed during the month of May
that pertain to the Monticello Business Park Listing agreement.
• 5/12/09 Conducted marketing meeting with Megan and NBD personnel to coordinate the
upcoming hole sponsorship at the Monticello Chamber Golf Event.
• 5/19/09 Gave client tour of all available properties in Monticello. Client was looking for a
pad to build a restaurant and is in the very preliminary phase of exploring the possibility
of opening a business in Monticello.
• 5/21/09 Attended and co- hosted golf hole with the City of Monticello at the Chamber
Event.
• 5/21/09 Attended MNCAR continuing education class on design and construction geared
toward commercial brokers.
• 5/27/09 I followed up on a lead with a local business that is thinking of expanding. The
prospect confirmed if they do anything they will add onto their existing building.
• 5/28/09 Attended Central Minnesota Manufactures Association (CMMA) monthly
breakfast in St. Cloud. The event focused on the importance of providing good leadership
within your organization during challenging times.
Our next meeting is scheduled for this afternoon to plan for our upcoming presentation at the
broker breakfast on June 10.
Sincerely,
Andy Larson
2 Division Street E, Suite201 . Buffalo, MN 55313 • Tel 763- 682 -1818 • Fax 763 - 682 -3053
www.nelsonbuil ding.com
7. Report from Executive Director.
General:
City Council: On May 26, 2009, the City Council tabled action on the River Street pilot project to allow
time for further information to be obtained from MnDot and local businesses.
The City Council adopted a resolution on May 26, 2009 authorizing staff to submit an application for a
Federal stimulus broadband grant.
TIF: Staff is meeting with Rusty on June 12, 2009 to go through all comments received on the TIF
Analysis and Management Plan and begin to formulate recommendations for follow up action items.
I -94 Bridge Construction: Construction of the twin bridge replacement will begin on July 13, 2009.
Please visit MNDOT's website at www. dot .state.mn.us /d3 /construct.html for further information and to
obtain a map of proposed detours.
IEDC: Adopted a resolution supporting moving forward with a Business Retention & Expansion
Program through the University of MN
Business Retention: The Summer newsletter will begin production shortly. Staff is looking for
recommendations on the next Business Spotlight.
Business Initiative: The commercial broker breakfast will be held on June 10, 2009. Staff is working on
a fall business networking / update event for October at River City.
Housing Initiatives: CMHP is working with potential homebuyers interested in purchasing foreclosed
homes utilizing NSP funds.
Future Agenda Items: The next EDA meeting will be Wednesday, July 8, 2009.
Upcoming agenda topics (not necessary on the next agenda) will include: 1.Transformation Loan 2.
Consideration to review Development Agreement /Private Contact administrative costs and fees /deposits
3. TIF Analysis & Management Plan follow up 4. City /EDA owned property discussion
AGENDA
MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE
Tuesday, June 2, 2009
7:00 a.m., Boom Island
IEDC Mission Statement:
To increase the tax base and the number of liveable wage -level jobs in Monticello by promoting
industrial and economic growth and worldng to maintain a desirable business environment.
MEMBERS: Chair Don Roberts, Secretary Charlotte Gabler, Bill Tapper, Lynne Dahl - Fleming, Dick
Van Allen, Dan Olson, Zona Gutzwiller, Patrick Thompson, Rich Harris, Wayne Elam,
Marshall Smith, Elaine DeWenter
LIASIONS: Sandy Suchy, Chamber
Clint Herbst, Mayor
Glen Posusta, City Council
1. Call to Order
2. Consideration of adding items to the Agenda
3. Approve May 5, 2009 minutes
4. Economic Development Director Update
Reports:
a. City Council
b. Chamber
6. Elect Vice -Chair
7. Consider request from Chris Kruse from Edward Jones to become a member of IEDC
8 Discuss summer schedule
9. Propose initiating a Business Retention & Expansion Program with the University of MN
10. Re -cap 2009 goals /work plan and discuss future IEDC agenda items
11. IEDC Planning Groups
a. Transportation
b. Business Retention/Communication
c. Land Use Planning
12. Adjournment. (8:30am)
4. Economic Development Director Updates:
a. General:
1. City Council: On May 26, 2009, the City Council tabled action on the
River Street pilot project to allow time for further information to be
obtained from MnDot and local businesses.
The City Council adopted a resolution on May 26, 2009 authorizing staff to
submit an application for a Federal stimulus broadband grant.
2. EDA: Staff will be meeting with Rusty Fifield from Northland Securities to
summarize comments obtained from the EDA and City Council regarding
the TIF Management Plan and outline several options for follow up
actions.
3. Planning Commission: See attached agenda.
b. Committees:
1. Higher Education Committee: The committee desires to be considered as a formal
committee under the City Council direction. Staff will begin working with the
Administrator and City Council to proceed in this direction.
2. Downtown Association: Verbal report.
c. Business Communications:
Business Newsletter: The Summer 2009 Business Insider will need to begin
production in the month of June. Staff is requesting input on the next Business
Spotlight. We have featured an industry (Cargill Kitchen Solutions) and a
downtown business (Crostini's). A couple ideas for the upcoming issue would be:
the bed and breakfast (Rand House - ?) or a couple service /retail providers, or
something completely different such as vendors from the Farmers Market.
2. The Commercial Broker Breakfast has been set for Wednesday June 10, 2009 at
8:OOam. Invitations were distributed on Wed. May 27, 2009. If any IEDC
members plan to attend please contact Staff. Breakfast is being catered and a final
plate count will need to be established. The audience for this event is intended to
be commercial brokers, realtors, and developers.
3. I -94 Bridge Replacement Meeting: MNDOT will be hosting an information
meeting on June 4, 2009 at 8:OOam at the Community Center. The purpose of the
meeting is to inform local businesses regarding construction plans and detour
routes for the bridge replacement project starting in July of this year. See attached
invitation.
d. Future Meeting Dates:
1. Next Meeting:
IEDC 6.2.09
AGENDA
MONTICELLO PLANNING COMMISSION
June 2 °a, 2009
6:00 PM
SPECIAL MEETING
4:30 FiberNet Monticello Head -End Building Tour
5:00 FiberNet Monticello Presentation
Commissioners: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz, and
Barry Voight
Council Liaison: Susie Wojchouski
Staff. Angela Schumann, Gary Anderson, Steve Grittman —NAC
1. Call to order.
2. Consideration to approve the Planning Commission minutes of May 5ffi, 2009.
3. Citizen Comments.
4. Consideration of adding items to the agenda.
5. Public Hearing - Consideration of a request for an extension of an Interim Use Permit for the
Alternative Learning Program, located in an I -1 (Light Industrial) District.
Applicant: Monticello Independent School District
6. Public Hearing - Consideration of a request for amendment to the Monticello Zoning Ordinance,
Chapter 3, Section 3 -5, as related to the regulations for Off - Street Parking
Applicant: City of Monticello
7. Consideration of a request for extension of a Conditional Use Permit for Planned Unit
Development and Preliminary Plat for Mills Fleet Farm Addition.
Applicant: Mills Properties, Inc.
8. Consideration of a request for extension of a Conditional Use Permit for a drive - through facility
in the CCD.
Applicant: Masters 5h Avenue
9. Consideration to review an update to the Conditional Use Permit for Planned Unit Development
as related to Signage for the Monticello -Big Lake Hospital.
10. Consideration of an update on the Zoning Ordinance Request for Proposal process.
11. Community Development Director's Update.
12. Adjourn.