EDA Agenda 12-09-2009AGENDA
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Wednesday, December 9, 2009
6:00 p.m.
Mississippi Room - 505 Walnut Street, Monticello, MN
Commissioners: President Bill Demeules, Vice President Dan Frie, Treasurer Bill Tapper, Bill Fair, Bob
Viering, and Council members Tom Perrault and Brian Stumpf
Staff: Executive Director Megan Barnett and Finance Director Tom Kelly
Call to Order
2. Approve October 14, 2009 Meeting Minutes
Consideration of additional agenda items
4. Approval of EDA Invoices
Economic Development Director Update
6. Adjoununent
MINUTES
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Wednesday, October 14, 2009
6:00pm
1. Call to Order:
Chairman Demeules called the meeting to order and declared a quorum at 6:00pm.
Roll Call:
The following Commissioners were present:
President Bill Demeules
Commissioner Bill Fair
Commissioner Bill Tapper
Council Member Tom Perrault
Council member Brian Stumpf
Absent:
Vice President Dan Erie
Commissioner Bob Viering
Also present Executive Director Megan Barnett and Finance Director Tom Kelly
2. Approve minutes:
MOTION BY BILL FAIR SECONDED BY TOM PERRAULT TO APPROVE THE JUNE 10,
2009 MEETING MINUTES WITH CORRECTIONS TO THE VOTE COUNT AND
COMMISSIONERS ABSENT. MOTION CARRIED. 5 -0.
MOTION BY BILL FAIR SECONDED BY TOM PERRAULT TO APPROVE AUGUST 12,
2009 MEETING MINUTES WITH GRAMMER CORRECTIONS AS DISCUSSED. MOTION
CARRIED. 4 -0. STUMPF ABSTAINED.
3. Consideration of additional agenda items:
No additional items were added. Staff stated item #6 on the agenda has been removed due to
the request being withdrawn.
4 Approval of EDA invoices:
Council Member Stumpf requested staff provide follow up information regarding what
property's taxes were due and why.
MOTION BY BRIAN STUMPF SECONDED BY BILL FAIR TO APPROVE INVOICES.
MOTION CARRIED. 5 -0
5. Request from the Initiative Foundation for financial contribution.
Executive Director Barnett stated Paul Kleinwachter was here representing the Initiative
Foundation. Barnett stated Cities are allowed to provide financial contributions to organizations
as long as there is an economic development purpose associated with the contribution. Barnett
stated Paul would like to make a short presentation regarding the services the Initiative
Foundation provides.
Mr. Kleinwachter reviewed the purpose of the Foundation. They provide gap financing to a
variety of entities (i.e. non -profit organizations, private companies, etc.) and issue numerous
grants to assist with planning projects, transportation, workforce development, natural resources,
technology enhancements and much more. The Foundation has provided over three million loans
from 1986 to 2008. The Foundation believes in assisting communities and businesses to help
stimulate economic growth. Paul stated several examples of loans and grants that have been
awarded within Wright County.
Commissioners inquired about a few of the past loans and grants approved.
MOTION BY FAIR SECONDED BY STUMPT TO APPROVE CONTRIBUTING $2,000 TO
THE INITATIVE FOUNDATION. MOTION CARRIED. 4 -0. TAPPER ABSTAINED.
Council Member Perrault stated he voted in favor of the request due to the fact there was
matching funds associated with the Initiative Foundation.
6. Report from Executive Director:
Director Barnett updated the EDA on the pending amendment to the NSP grant. Barnett stated
staff and a few council members raised concern regarding demolishing 413 4th Street utilizing
NSP funds. Due to the income level restrictions that would be placed on the property it could be
stated the property may result in being under developed.
Commissioner Fair questioned why a habitat for humanity home was not being further pursed.
Staff stated there was concern raised that this property may not be the best option for a habitat
home due to the location and larger lot size. If the State approves the NSP amendment, staff will
need to obtain further direction from the EDA and City Council regarding future use of the
subject property.
Staff updated the EDA on the aggressive construction process FiberNet Monticello is making to
bring live fiber optics to City facilities and local neighborhoods. Barnett also updated the EDA
regarding follow up actions to the TIF Management Plan. Wright Comity Economic
Development Partnership is looking for EDA members to participate in a County wide meeting
to be held in the middle of November.
A question was raised if the house located at 413 4"' Street could be donated to the fire
department for fire training purposes. Staff stated this could be further pursued by the EDA as an
option for demolishing the house. Funds would need to be obtained to cover the insurance and
remaining debris removal expenses.
7. Adjourn
MOTION BY TAPPER SECONDED BY FAIR TO ADJOURN THE MEETING. MOTION
CARRIED. 5 -0.
Bill Demeules, President
Megan Barnett, Executive Director
4. Approval of EDA Invoices.
a. Vantage Point Partners
b. University of MN Extension Services
c. Kennedy & Graven
MNCAR Expo Fee (split cost)
BR &E Program
TIF Management Plan ($75.00
unpaid balance from Northland
Securities to cover this expense.)
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VAN' AGFPOINT
PARTNERS
21025 Commerce Blvd, Suite 900
Rogers, MN 55374
Phone (763) 428 -4466 Fax (763) 428 -2430
TO:
City of Monticello
Attn: Megan Barnett
Via email - Megan .Barnett @ci.monticello.mn.us
Monticello, MN
INVOICE #1586
DATE: NOVEMBER 4, 2009
FROM:
Vantage Point Partners, LLC
21025 Commerce Blvd
Suite 900
Rogers, MN 55374
DESCRIPTION
AMOUNT
Reimburse Vantage Point Partners for a portion of the MNCAR Expo Fee
MNCAR Expo
$700.00
toc
uv - d 'JU
' TOTAL DUE
$700.00
MAKE CHECKS PAYABLE TO : Vantage Point Partners, LLC
If you have any questions concerning this invoice, contact Dennis Meadows 763 - 428 -7008
Thank you for your business!
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Check No.:
Vendor No.:
CITY OF MONTICELLO
VOUCHER
❑ Recurring
❑ Manual
C
a
❑ Needs CC App .' aL
Pay by:
UNIVERSITY OF MINNESOTA
Payee: �lr�d i�� �
� CV %009
:¢ Claudia Cody, M-P.A.
-
EXTENSION EDUCATOR, COMMUNITY ECONOMICS AND
v� ASSISTANT EXTENSION PROFESSOR _
- e (320) 203 -6053 or (888) 241 -4591 or (651) 319.2754 (cell)
FAX( 320)203.6110 EMAIL cody003 I@unmedB
WEB wWW.extenSiOn.umn.ed0
Extension Region] Office, St. Cloud, Midtown Office Complex,
3400 Pht StIcel N. Suite 400, SE, Cloud, MN 56303 -4000
DISTRIBUTION OF EXPENSE
voucher.xls
(This cover sheet for Extension staff use only)
Regional Extension Educator recommendation for acceptance of a community/into he
University of Minnesota Extension
Business Retention. & Expansion (BR &E) Strategies Program
Community Participant Name: CITY OF MONTICELLO
The applicant has completed all the steps necessary to enter the Business Retention
and Expansion Strategies Program including:
Leadership Team Orientation
Thepurpose of this section is to ensure that the Leadership Tearn (1) understands thepopose and goals ofthe
program and (2) is clear on its role and responsibilities,
Circle all that apply:
• Each team member has read the publication, Is It for Our Community? YES NO
• The team had a conversation with a coordinator from a community that has YES NO
already conducted a BR &E visitation program?
The team has discussed the program and the roles of the leadership team with
a U.M. Extension Educator — Community Economics?
If yes, please list who the team spoke with: _
••
YES NO
• The team participated in Workshop B, Starting a BR&E Visitation Program YES NO
(The workshop addresses each of the steps listed above.)
The following Documents are attached:
X_ Signed Program Fee Agreement
X BR &E Application
I recmmnend this participant for acceptance into the Business Retention and Expansion Strategies Program at
the Universih� ofMirnnesota Extension.
Name of Extension Educator — Cormnunity Economics CLAUDIA CODY
BME Applicaion Form, Rev. September, 2009
EDUCATIONAL INSTITUTIONS (such as: superintendent of elementary and secondary
schools, technical and connnunity college officials, University of Minnesota Extension Regignal
Director)
OTHER COMMUNITY "LEADERS" (such as: retired business leaders, religious leaders, '
residents at large, and representatives of constituencies and workforce populations not
represented on the Task Force)
Program Objectives
Listed here are the standard objectives for a community's BR &E Visitation Program. If
applicable, please list any additional objectives that apply to your community's BR &E
Visitation Program.
1, To demonstrate support for local businesses
2. To help solve innnediate business concerns.
3. To increase local businesses' ability to compete in the global economy
4. To establish and implement a strategic plan for economic development.
5. To build corrnnunity capacity to sustain growth and development.
Summary of Work Plan
Please list the date the following key steps will occur. (Take this information from your work
plan)
Task Force Orientation
Practice BR &E visits (by Leadership Team)
Volunteer Visitor Training (1 or 2 sessions)
Business visits (range of dates)
Warning Flag Review Session (first one)
Task Force Retreat
(at least 5 weeks after visits are completed)
Implementation Resources & Project Design Meeting
NOVEMBER 2009
FEBRUARY 2010
MARCH 2010
FEBRUARY -JUNE 2010
JULY 2010
OCTOBER 2010
NOVEMBER 2010
Community Commencement Meeting DECEMBER 2010
(at least 1 month after Implementation Resources & Project Design Meeting)
BMEApplication Form, Reis. September, 2009
UNIVERSITY OF MINNESOTA
PROGRAM AGREEMENT
Ilk
THIS PROGRAM AGREEMENT (the "Agreement ") is between the Reg s Qf to
University of Minnesota (the "University "), a Minnesota constitutional corporation, and �1
CITY OF MONTICELLO, MN a(n) CITY (the "Organization "). This Agreement is entefed
into by University through Extension.
The parties agree as follows:
1. Description of Program. University shall deliver the following program to
Organization: BUSINESS RETENTION AND EXPANSION STRATEGIES STANDARD
PROGRAM on the following dates 2009 -2011 at the following location(s)VARIOUS IN
MONTICELLO. (the "Program ").
University is the owner of or has obtained the right to use, distribute, publish, copyright (if
applicable) and otherwise disseminate the Program and all materials related to the Program.
Organization expressly disclaims any ownership or copyright to the Program and all materials
related to the program.
Reference to Program in this Agreement shall be deemed to include any deliverables provided to
Organization in connection with the Program, including without limitation, curriculum, reports,
results, materials, products, and information.
2. Fee. For the Program described in Section 1, Organization shall pay the University:
$15,000, plus any sales or use tax, if applicable.
11 The fee shall be paid (check one of the two boxes):
❑ }i r full upon the signing of this Agreement; or
in installments, payable on the following dates:
2.2 Invoices shall be sent to:
Name of Organization: CITY OF MONTICELLO
Attn: MEGAN BARNETT
ECONOMIC DEVELOPMENT DIRECTOR
505 WALNUT STREET
MONTICELLO, MN 55362
Phone No.: 763.271.3208
Email: megan.barnett rr ei.monti cello, mn.us
technological information or data that Organization is requesting University to produce during
the course of work under this Agreement is expected to be subject to such controls. Organization
shall notify University of the applicable export controls (for example, Coinrncrce%ljitrol List
designations, reasons for control, and countries for which an export license .1 ,1, e greed).
University shall have the right to decline export controlled information or as require
production of such information. If the Services cannot reasonably be performed without Univ�r fey
access to export controlled information or data, the Agreement may be. terminated by either party
for convenience in accordance with Section 4, except that such termination shall occur immediately
upon written notice to the other instead of at the end of the 30 -day period set forth in Section 4.
Organization shall not release export controlled information or data to University until Organization
has been notified in writing by University that University has implemented a technology control
plan for such information.
10. Indemnification,
101 Except as provided in Section 10.2, each party shall be responsible for its own acts
and omissions, including the acts of its directors, employees, agents and contractors, and the results
thereof and shall not be responsible for the acts of the other party and the results thereof. Liability of
the University is subject to the terns and limitations of the Minmesota Tort Clahns Act, Minnesota
Statutes Section 3.736, as amended.
10.2 Organization shall indenmify, defend, and hold harmless University, its regents,
faculty members, students, employees, agents, contractors, and authorized volunteer workers
against any and all claims, costs, or liabilities, including attorneys' fees and court costs at both trial
and appellate levels, for any loss, damage, injury, or loss of life (other than that attributable to
willful, wanton or intentional acts or omissions of University) arising out of (i) use by Organization
(or any third party acting on behalf of or under authorization E-om Organization) of the Program or
any information, reports, deliverables, materials, products or other results of University's work
under this Agreement or (ii) Organization's infringement of a third party's intellectual property
rights or Organization's violation of any law, rule, or regulation in the provision of any materials
to University.
10.3 Each party represents that it has and will maintain the following levels of insurance
or self - insurance during the term of this Agreement: @ Workers' Compensation in statutory
compliance with Mhuzesota law; and (ii) general liability insurance in an amount not less than
$1,000,000 each claim /$3,000,000 each occurrence, If requested by University, Organization's
policy shall name the Regents of the University of Minnesota as an additional insured. Certificates
of all insurance detailed above shall be furnished to the other panty upon request.
11. General Provisions.
11.1 Amendment, This Agreement shall be amended only in writing duly executed by
all the parties to this Agreement.
3
If to University: University of Minnesota
Extension Center for Community Vitality
Attn: Roxy McCann
468 Coffey Hall
1420 Eckles Avenue
St. Paul, MN 55108
Phone No.: 612- 624 -5429
Facsimile No.: 612- 625 -1955
E -mail: doiii0007@umn.edu
umn,edu
With a copy to: University of Minnesota
Office of the General Counsel
Attn: Transactional Law Services Group
360 McNamara Alumni Center
200 Oak Street S.E.
Minneapolis, MN 55455 -2006
Facsimile No.: (612) 626 -9624
E -mail: contracts @mail.oge.unin.edu
With a copy to: University of Minnesota
Extension Finance and Planning
415 Coffey Hall
1420 Eckles Avenue
St, Paul, MN 55108
E -mail: m -money unm,edu
If to Organization: CITY OF MONTICELLO
Attn: MEGAN BARNETT
ECONOMIC DEVELOPMENT DIRECTOR
505 WALNUT STREET
MONTICELLO, MN 55362
Phone No.: 763.271.3208
Facsimile No.: 763.295.4404
E -mail: megan .barnett@ci.monticello.mn.us
11.8 Survival. Upon termination or expiration of this Agreement, Sections 2, 5, 6, 7, 8,
9, 10 and I1 shall survive.
E
:.
City of Monticello
September 30, 2009
Page: 1
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402 _. ,_._.....,
MN190 -00101 General HRA Matters
OCT 2 2 2009
Through September 30, 2009
For All Legal Services As Follows: Hours Amount
9/22/2009 SJB Email to /from R. Fiefield regarding TIF loan payments 0.20 41 AO
Total Services: $ 41,00
Total Services and Disbursements:$ 41.00
Economic Development Director Updates:
a. General:
1. IEDC: The IEDC made a motion at their December meeting approving adopting a resolution
supporting the I -94 Coalition and recommended staff research funding sources to cover the
$5,683 membership fee.
As you may recall, the City recently entered into a contract with MFRA to rewrite the
existing zoning code. Participation from the IEDC and EDA is a critical component to the
process. A formal presentation will be made at the January 5, 2009 IEDC meeting. The EDA
is being asked to join the IEDC at this meeting to hear the presentation and provide any
preliminary input. From this point forward, the land use planning group will work directly
with the consultant to review in more detail the commercial and industrial sections of City
Code. Staff is requesting a representative from the EDA participate in this land use group.
2. The City Council recently adopted a revised off - street parking ordinance. The adopted
ordinance can be viewed on the City's website under the November 23, 2009 City Council
Agenda.
3, Planning Commission: See attached agenda.
4. FiberNet Monticello: Since November 12, 2009, FiberNet Technicians have been connecting
residents within Groveland neighborhood to live fiber optics. Residents in this area are now
able to experience the superior speeds of FiberNet Monticello.
5. Industrial Conference: Staff recently attended one of the monthly Industrial Real Estate &
Economic Development Conferences. The conference consisted of several
commercial /industrial brokers discussing the existing marketing conditions and what they
anticipate future markets to look like. Attorney's also presented on options for reduced
lease /rents for owners of nnulti -tenant buildings. Several Cities and Counties presented on
options they have implemented and are considering in order to assist in creating development
activities again. Staff obtained valuable information and also connected with other cities,
counties, and brokers.
6. Marketing: Wayne Elam from Vantage Point Partners continues to market the industrial park.
At this point in time, existing buildings are in higher demand versus bare land for new
development. Buyers are finding they can purchase an existing building at a significantly
lower cost versus a new build project.
7. Wright County Economic Development Partnership: The Partnership held a county wide
EDA/IEDC meeting in November. The event format was round table discussion between all
attendees. Monticello was well represented by the Finance Director and members from the
IEDC, EDA, and City Council. Noel will be distributing notes to everyone in the near future
recapping pertinent discussions.
8. 2010 Street Reconstruction Project: A feasibility study for reconstruction of west River Street
from Chestnut to Hwy 25, associated side streets, and Walnut Street Parking lot is anticipated
to be presented to the City Council in January. Staff will begin holding public meetings and
communication efforts to affected businesses and residents in early January.
9. BR &E Kick Off Meeting: The first BR &E Task Force and Leadership Team meeting was
held on Tuesday, November 3, 2009. Claudia Cody from the U of MN Extension Services
went through the nuts and bolts of BR &E program and outlined the anticipated schedule for
the next 2 years. Subsequent to the meeting, staff applied for a $5,000 dollar grant through
the hiitiative Foundation to assist in covering the program fee required by the University.
Staff is happy to announce the grant request was approved. An outstanding balance of $8,000
dollars will need to be obtained by late 2010. City Staff is in the process of meeting and
submitting letters to local businesses requesting financial participation in the program.
10. NSP Grant: Due to the demand for down payment assistance loans through the NSP program;
MHFA is allowing amendments to Monticello's grant application. The City was able to shift
money that was previously sectioned for demolishing into down payment assistance. There
was some concern that utilizing NSP funds for demolition of 413 4`h Street would limit future
redevelopment potential and therefore could be better utilized within the down payment
assistance funds. Staff is also in the process of submitting a request to change the "target"
neighborhood's eligible for down payment assistance. The attached map outlines the areas
staff would like to see included in eligible NSP neighborhoods. To date, the City has
successfully closed 5 NSP down payment assistant grants.
b. Business Communications:
1. Business Newsletter: The newsletter will resume quarterly publication starting in 2010.
2. Related newsletters /articles: The following link is a publication created by the University of MN
related to Business Retention & Expansion programs.
littp://www.extetisioia.ul-nii.edi,i/BusinessReteiitioiV
c. Future Meeting Dates:
1. Joint IEDC /EDA meeting Tuesday January, 5, 2009 at 7:OOam in the Boom Island Room.
2. Next Meeting: January 13 2009 — The I -94 Coalition is anticipated to make a presentation to the
EDA regarding their efforts and opportunity to join the Coalition.
EDA 12.9.09