Planning Commission Agenda 10-04-2016
AGENDA
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, October 4th, 2016 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners: Brad Fyle, Linda Buchmann, Sam Murdoff, Marc Simpson, Lucas Wynne
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued
ADMINISTER OATH OF OFFICE TO NEWLY APPOINTED MEMBER – LUCAS WYNNE
1. General Business
A. Call to Order
B. Consideration of approving minutes
a. Special Meeting Minutes – September 6th, 2016
b. Regular Meeting Minutes – September 6th, 2016
C. Citizen Comments
D. Consideration of adding items to the agenda
2. Public Hearings
A. Public Hearing – Consideration of a request for Conditional Use Permit for
cross parking and cross access and Preliminary and Final Plat for Warnert
Retail Second Addition for a Financial Institution in a B-3 (Highway Business
District) District
Applicant: Sherburne State Bank
3. Regular Agenda
A. Consideration of the Community Development Directors Report
4. Added Items
5. Adjournment
MINUTES
SPECIAL MEETING – MONTICELLO PLANNING COMMISSION
Tuesday, September 6th, 2016
Academy Room, Monticello Community Center
Commissioners: Chairman Brad Fyle, Sam Murdoff, Linda Buchmann, Marc
Simpson
Council Liaison: Charlotte Gabler
Other: Angela Schumann, Jacob Thunander, Tom Perrault
1. Call to Order
Chairman Fyle called the special meeting to order at 5:15 p.m.
2. Interview of Planning Commissioner Candidates
The Planning Commission interviewed two candidates for the vacancy on the Planning
Commission. The interviewers included: Lucas Wynne and John Alstad.
Angela Schumann stated the Planning Commission should not recommend approval during
the special meeting, but rather during the regular scheduled Planning Commission meeting.
The Planning Commission could also table action of recommending approval if additional
applicants were desired. If the Planning Commission recommended approval of one of the
candidates, the item would be brought to the City Council for approval at the Monday,
September 12th, 2016.
First, applicant Lucas Wynne shared his qualifications and responded to questions during the
interview with the Planning Commission.
Second, applicant John Alstad explained his qualifications and responded to questions during
the interview with the Planning Commission.
3. Adjourn
MARC SIMPSON MOVED TO ADJOURN THE SPECIAL MEETING AT 5:55 P.M.
LINDA BUCHMANN SECONDED THE MOTION. MOTION CARRIED, 4-0.
Recorder: Jacob Thunander ____
Approved: October 4, 2016
Attest: ____________________________________________
Angela Schumann, Community Development Director
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MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, September 6th, 2016
Mississippi Room, Monticello Community Center
Commissioners: Brad Fyle, Linda Buchmann, Sam Murdoff, Marc Simpson
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Jacob Thunander, Chuck Rickart (WSB)
1. General Business
A. Call to Order
Chairman Fyle called the meeting to order at 6:05 p.m.
B. Consideration of approving minutes
a. Regular Meeting Minutes – August 2nd, 2016
MARC SIMPSON MOVED TO APPROVE THE REGULAR
MEETING MINUTES OF AUGUST 2ND, 2016. MOTION
SECONDED BY LINDA BUCHMANN. MOTION CARRIED, 4-0.
b. Recessed Regular Meeting Minutes – August 2nd, 2016
BRAD FYLE MOVED TO APPROVE THE RECESSED REGULAR
MEETING MINUTES OF AUGUST 2ND, 2016. MOTION
SECONDED BY SAM MURDOFF. MOTION CARRIED, 4-0.
C. Citizen Comments
NONE.
D. Consideration of adding items to the agenda
Council Member Gabler requested adding two items, including: Broadway
Market by Kwik Trip and a Potential Multi-Unit Housing Project on the East
Side of Monticello.
2. Public Hearings
A. Public Hearing – Consideration of a request for amendment to the
Monticello Zoning Ordinance for the Monticello High School Addition
Planned Unit Development, a request for Development and Final Stage
Planned Unit Development for the Monticello High School campus area.
Applicant: Wold Architects & Engineers
Angela Schumann introduced Wold Architects & Engineers as the applicant
on behalf of the Monticello School District. The proposal is for development
and final stage Planned Unit Development (PUD) for expansions to the
Monticello High School campus area. Schumann stated the existing and
proposed site is consistent with the language set forth in the Comprehensive
Plan under Places for Community.
Schumann reminded the Planning Commission that the series of parcels were
rezoned to PUD zoning district to maximize the public values and achieve
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more creative development outcomes that could not be achieved under
standard zoning standards.
Schumann briefly discussed the history of improvements at the Monticello
High School campus. The school district previously received approval for
preliminary and final plat with the recording of the plat in progress. The
development and final stage PUD for Phase I was approved to construct a
gymnastics facility at the High School and is currently under construction.
The applicant noted in the PUD that subsequent phases of development would
occur, requiring no amendment to the PUD.
The Planning Commission and City Council held a joint meeting in June,
2016 to review Phases II-IV. Schumann also stated the applicant attended a
concept review meeting with City Staff. The applicant has designed the site to
be consistent with the City’s feedback.
Schumann then explained the proposed improvements for Phase II-IV. Phase
II consists of an addition to Eastview School, which includes the addition of
13 classrooms and an alteration to the access point from School Boulevard to
a right out turning movement. Phase III consists of the addition of athletic
facilities, which will lie between Little Mountain and the High School. The
addition includes a football/soccer/lacrosse stadium, a track, a
ticket/restroom/concessions building, team room/storage building, three sets
of permanent bleachers. Phase IV includes a new canopy and sidewalk
entrance and enhanced security improvements to Little Mountain.
Schumann requested the applicant provide further details about the existing
uses at each school to better understand the site.
Schumann also mentioned that City Staff recommended providing EFIS or a
material consistent with institutional building materials requirements from the
City’s zone ordinance in place of vinyl and steel on stadium buildings and
press boxes.
Schumann then covered site parking and pedestrian and vehicle circulation.
The site is bordered by collector routes including: School Boulevard, Chelsea
Road, Fallon Avenue, and Fenning Avenue. She noted “no parking”
conditions exist along School Boulevard, Chelsea Road, and Fenning Avenue.
Schumann stated the stadium seating capacity is 2,990 seats. According to
NAC, parking is calculated at a four people per one car ratio and should
provide adequate parking spaces during events. In addition, City Staff
recommended clarifying the bus parking locations for overflow; identifying
internal pedestrian routing (and improvements) to accommodate cross-parking
for peak periods of use, including a connection between the pathway and
ticketing area; submitting additional information on site circulation overall
and turning movement for Eastview; and providing parking access for the
baseball field in narrative or site plan detail.
Schumann also discussed site landscaping and noted it seemed consistent with
the overall campus. City Staff recommended providing evergreen tree
plantings along west and south side of the team room building and to provide
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shrub line along School Boulevard to protect pedestrian routes from wind and
snowdrifts.
Schumann then spoke about signage and lighting. She noted that signage is
minimal on the site and the proposal is within the requirements. The applicant
is proposing four poles, two on each side of the football stadium, seventy feet
in height, and ten fixtures per pole. A photometric was submitted and
indicated that no light spread will illuminate surrounding property.
City Staff recommends compliance with the terms of the City Engineer’s
letter which include stormwater management and circulation and construction
level design on utility and stormwater and access design.
Chairman Fyle asked for details about the elevated plaza. Eric Linner, Wold
Architects & Engineers, explained the area is a green space and could be used
for vendors or for children as a play area.
Council Member Charlotte questioned the right turning movement from
Eastview Elementary and asked if there would be traffic concerns along
School Boulevard. Chuck Rickart stated that it shouldn’t be a cause of
concern. She also asked about parking at the existing ballfield along Chelsea
Road. Linner stated that hasn’t been looked into, but would work with the
City in addressing this concern.
Chairman Fyle opened the public hearing.
Commissioner Murdoff asked for the amount of people that typically attend
an event. Bruce Hanson, Monticello Public Schools, stated the amount
fluctuates, but would estimate the maximum to be around 2,000 people.
Commissioner Murdoff disagreed with the four people per vehicle standard
and expressed concerns with inadequate parking spaces. Hanson stated the
parking lot to the east of the High School and additional school parking lots
would be available, if necessary.
Council Member Gabler asked if tailgating would occur on the site. Hanson
stated most of the tailgating would likely occur on the plaza.
Chairman Fyle asked the applicant if they were able to review Exhibit Z and
had any concerns. Linner stated they would consider using alternate materials
for the buildings, but had not seen many examples of having a press box
constructed without steel siding.
Linner also stated bus parking would be also available at Little Mountain to
allow for more vehicle parking. The school district has also considered having
a shuttle program to and from Eastview and Little Mountain during large
events.
Linner verified the trees along the west and south side of team room building
have been added to the bid package and was willing to work with the City on
a possible shrub line. Wold Architects & Engineers are also working on
addressing the City Engineer’s report.
Council Member Gabler asked if the structures were graffiti proof. Hanson
stated that vandalism has not been a concern in the past and have been able to
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take care of any damage at low costs. Schumann added the zoning ordinance
does not include graffiti proof building materials.
Kyle Walter, ICS Consulting, noted security concerns with planting a shrub
line along School Boulevard. Schumann would like to work with the school
district on what that could look like. She also noted the athletic improvements
should also help with a wind and snow block along the pathway.
Commissioner Simpson asked for the reason for constructing additional
classrooms at Eastview Elementary. Linner stated the purpose of the project is
to bring all kindergarteners in the district to one site, which will help to free
up space at Pinewood and Little Mountain.
Chairman Fyle asked City Staff if comments have been received from Mills
Fleet Farm as their property will be adjacent to the athletic field. Schumann
stated she has not received any comments. It was noted a large buffer would
be between the two proposed sites.
Hearing no additional comments, the public hearing was closed.
Decision 1. Resolution No. PC-2016-033,
LINDA BUCHMANN MOVED TO ADOPT RESOLUTION NO. PC-2016-
033 RECOMMENDING APPROVAL OF THE DEVELOPMENT STAGE
PLANNED UNIT DEVELOPMENT FOR THE MONTICELLO HIGH
SCHOOL ADDITION, INCLUDING AN ADDITION TO EASTVIEW
ELEMENTARY, ATHLETIC STADIUM COMPLEX ADJACENT TO THE
HIGH SCHOOL, AND ENTRY AND SECURITY CHANGES TO LITTLE
MOUNTAIN ELEMENTARY, BASED ON FINDINGS IN SAID
RESOLUTION, AND SUBJECT TO THE CONDITIONS OF EXHIBIT Z.
MARC SIMPSON SECONDED THE MOTION.
Discussion pursued by the Planning Commission. Commissioner Murdoff
questioned whether EFIS was necessary for the press boxes and asked if there
would be weight concerns for other buildings to apply EFIS. Jay Pomeroy,
Anderson-Johnson Associates Inc., noted they have installed several press
boxes, which have used metal seam roof product. It is typically made of steel,
comes in a variety of colors, and is low maintenance. There would be
additional costs to include EFIS.
Commissioner Buchmann amended her motion to remove including EFIS on
“press boxes” from Exhibit Z, 2.
Decision 1. Resolution No. PC-2016-033,
LINDA BUCHMANN MOVED TO ADOPT RESOLUTION NO. PC-2016-
033 RECOMMENDING APPROVAL OF THE DEVELOPMENT STAGE
PLANNED UNIT DEVELOPMENT FOR THE MONTICELLO HIGH
SCHOOL ADDITION, INCLUDING AN ADDITION TO EASTVIEW
ELEMENTARY, ATHLETIC STADIUM COMPLEX ADJACENT TO THE
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HIGH SCHOOL, AND ENTRY AND SECURITY CHANGES TO LITTLE
MOUNTAIN ELEMENTARY, BASED ON FINDINGS IN SAID
RESOLUTION, AND SUBJECT TO THE REVISED CONDITIONS OF
EXHIBIT Z. MARC SIMPSON SECONDED THE MOTION. MOTION
CARRIED, 4-0.
EXHIBIT Z
Development Stage Planned Unit Development,
Monticello High School Addition
5225 School Boulevard
1. Provide additional information in their narrative regarding such uses in order to
document the uses occurring within the PUD as part of the approval.
2. Provide EFIS or a material consistent with institutional building materials
requirements in place of vinyl and steel on stadium buildings.
3. Clarify bus parking locations for the stadium.
4. Identify internal pedestrian routing (and improvements) to accommodate cross-
parking for peak periods of use, including a connection between the pathway and
ticketing area
5. Provide evergreen tree plantings along west and south side of team room building.
6. Provide shrub line along School Boulevard to protect pedestrian routes from wind.
7. Verify signage on the ticketing building.
8. Compliance with the terms of the City Engineer’s letter dated August 25th, 2016.
9. Conditions recommended by other City staff.
Schumann stated this item will be brought to the City Council on the Consent Agenda on
Monday, September 12th.
B. Public Hearing – Consideration to approve an Amendment to the
Monticello Zoning Ordinance, Chapter 4, Section 1 - Landscaping &
Screening for adoption of regulations pertaining to native landscaping
requirements.
Applicant: City of Monticello
Angela Schumann explained this item was brought to the Planning
Commission primarily for discussion and information on next steps. The
Planning Commission previously reviewed proposed amendments to the
Monticello Zoning Ordinance, Chapter 4, as it relates to Native Landscapes.
The zoning ordinance outlines landscaping requirements and includes a
section that allows for alternative landscaping, specifically native landscaping.
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The current ordinance is very specific and applies only to properties with
unique conditions.
The Planning Commission reviewed this possible amendment in December
2012, January 2013, and December 2013. The Planning Commission decided
to table action to gather a better understanding of the demand for native
landscapes in the community and to solicit community feedback.
Schumann then discussed the language included in a typical native landscapes
ordinance. An ordinance would include a description of the types of native
plant landscapes, standards, and enforcement. An application process would
also be required for those interested in planting native landscapes on their
properties.
Schumann asked the Planning Commission if they were interested in pursuing
a discussion about native landscaping ordinance. She stated staff would be
willing to work with their Communications Manager to reach out to the public
to gauge their interest. This feedback would in-turn be provided to the
Planning Commission.
Chairman Fyle noted concern with the types of native plants that would be
allowed. Schumann stated there would be a section of the ordinance that
identified the allowable native plants.
Council Member Gabler asked if the City has received any feedback from
residents. Schumann stated she has received more requests in 2012, but
occasionally receives inquiries. Council Member Gabler also asked how
Minneapolis handles their native landscapes in their greenway and asked the
City to investigate further into this.
Chairman Fyle and Commissioner Buchmann mentioned their concerns for
allowing this on residential properties.
Chairman Fyle opened the public hearing.
Schumann stated if the proposed amendment would not move forward, she
would occasionally provide resources and information in the director’s reports
regarding native landscapes.
Hearing no comments, the public hearing was closed.
Chairman Fyle stated the Planning Commission would table any action.
3. Regular Agenda
A. Consideration of Recommendation for Appointment of Planning
Commissioner
Chairman Fyle noted that a special meeting was held prior to the regular
Planning Commission meeting to interview applicants for the vacant Planning
Commissioner position. Two individuals were interviewed.
MARC SIMPSON MOVED TO RECOMMEND APPOINTMENT OF
LUCAS WYNNE TO COMPLETE THE REMAINDER OF A THREE
7
YEAR TERM ON THE PLANNING COMMISSION. LINDA BUCHMANN
SECONDED THE MOTION. MOTION CARRIED, 4-0.
This item will be brought to the City Council during their regular meeting on
Monday, September 12th.
B. Consideration of the Community Development Directors Report
Angela Schumann discussed the Community Development Department’s
letter that was sent out on September 1st, 2016 to all property owners with
floodplain on their parcel. The City of Monticello received notice from the
Federal Emergency Management Agency (FEMA) stating that preliminary
floodplain boundary maps have been prepared. FEMA posted notice of a 90-
day period to review the data and appeal those boundaries. The map indicates
240 parcels that have floodplain on their property, with very few parcels that
have structures located in this area. The City of Monticello will collect,
review, and consolidate all appeals and send to FEMA.
Schumann reiterated that floodplain maps are the responsibility of FEMA and
not the City of Monticello. A final letter of determination will be sent by
FEMA that states their intent on adopting floodplain boundaries. There are
another series of steps residents and the City of Monticello may take during
that time.
4. Added Items
Broadway Market by Kwik:
Angela Schumann explained that two parcels in this area are available for development.
Those areas were slated to be a retail center and a bank, but approvals have since lapsed.
Potential Multi-Unit Housing Project on the East Side of Monticello:
Angela Schumann stated no formal applications have been submitted to the City, but
inquiries have been received on the south side of the City.
Other:
Commissioner Simpson asked if any requests for the McDonald’s site have been
received. Schumann stated that no inquires have been received for this property.
Commissioner Simpson also asked when Mills Fleet Farm would begin construction.
Schumann stated that the applicant has received all City approvals. It is currently in the
hands of the property owner and the developer.
5. Adjournment
SAM MURDOFF MOVED TO ADJOURN THE MEETING AT 7:20 P.M. LINDA
BUCHMANN SECONDED THE MOTION. MOTION CARRIED, 4-0.
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Recorder: Jacob Thunander ____
Approved: October 4, 2016
Attest: ____________________________________________
Angela Schumann, Community Development Director
PlanningCommissionAgenda–10/04/2016
1
2A.PublicHearing–ConsiderationofarequestforaConditionalUsePermitsforcross
parkingandcrossaccessandFinancialInstitutionwithDrive-through,and
PreliminaryandFinalPlatforWarnertRetailSecondAdditionforaFinancial
InstitutioninaB-3,HighwayBusinessDistrict.Applicant:SherburneStateBank.
(NAC)
Property:Legal:Lots1and2,Block1,WarnertRetail
Address:NA
PlanningCaseNumber:2016-042
A.REFERENCE&BACKGROUND
Request(s):ConditionalUsePermittoallowthedevelopmentofa
FinancialInstitutioninaB-3DistrictwithDrive-
throughservices,andtoaccommodatecrossparking
andaccessbetweentheexistingretailcenter(Pizza
Ranch,etal)andWarnertRetail2nd Addition,with
accessfromCedarStreet;replattingofthecurrent
WarnertRetailplatbyreconfiguringthe2lotsto
accommodatetheproposedSherburneStateBank
layout.Acompanionapplicationwillbeconsideredby
theCityCounciltovacatetheeasementsalongthe
DeadlineforDecision:ConditionalUsePermit:November5,2016
PreliminaryPlat:January4,2017
LandUseDesignation:PlacestoShop
ZoningDesignation:B-3,HighwayBusiness
Thepurposeofthe“B-3”(HighwayBusiness)districtis
toprovideforlimitedcommercialandserviceactivities
andprovideforandlimittheestablishmentofmotor
vehicleorientedordependentcommercialandservice
activities.
Overlays/Environmental
RegulationsApplicable:FreewayBonusSignDistrict
CurrentSiteUse:Vacant/SharedCommercialAccess
SurroundingLandUses:
North:ChelseaRoadCommercial
East:CedarStreet-Vacant
South:WarnertRetail(PizzaRanch,etal)
PlanningCommissionAgenda–10/04/2016
2
West:Highway25Commercial
ProjectDescription:Thepropertyinquestionsconstitutesthefinalphaseof
theWarnertRetailcommercialdevelopmentwhich
currentlyconsistsofaretailcenteronthesouthportion
ofthepropertyandavacantparcelatthecornerof
Highway25,ChelseaRoad,andCedarStreet.The
proposedprojectreconfiguresthelotlinedividingthe
currentandpreviousphases,andaccommodatesthe
developmentofafinancialinstitution–SherburneState
Bank–ontheremainingland.AccessfromCedar
Streetwouldcontinuetobeshared,andparkingwould
beapportionedtoeachuser,butavailabletoboth
parcelsthroughthecrossparkingCUP.
ANALYSIS
Asdiscussedabove,thedeveloperisseekingtoreconfigurethelotlinethatcurrently
dividesthesoutherlydevelopedportionoftheblockfromthenortherlyvacantparcel.
Thenewplatcreatesaspecificallocationofparkingtotheexistingretail(including
thePizzaRanchrestaurant),andamorecustomizedlotconfigurationfortheproposed
SherburneStateBank.Thetwoapplicationsaretheplat(PreliminaryandFinal),and
aConditionalUsePermitforafinancialinstitutionwithdrive-throughservicesthat
willensurecontinuedjointaccessandsharedparkingbetweentheresultinglots.
Subdivision.Theplatiscurrentlycomprisedoftwolots.WhenthePizzaRanch
restaurantadditionwasapprovedforthenorthsideoftheexistingretailcenterin
2010,theapprovalincludedanallowancetoexpandparkingontothenortherlyvacant
lot.Itwasunderstoodthatwhendevelopmentforthenorthlotwasimminent,thelot
linesand/ortheparkinglotmightbechangedtoaccommodatetheneedsofthe
existingcenteralongwiththenewoccupant.
WiththeSherburneBankproposal,thedevelopmentofthevacantareaisclearer,and
theapplicantsareseekingplatandCUPapproval.Fortheplat,thelotlineisbeing
movednorthwardfromtheexistinglocationtoaccommodatetheentrancedrivefrom
CedarStreet,aswellastworowsofparking.Thenewlinewillrunalongthenorth
curblineofthatnewparking.Inaddition,the“PizzaRanchlot”(Lot2inthenew
plat)willincludearowofparkingalongmuchofthelengthofHighway25frontage.
Lot1(theSherburneBanklot)willincorporatetheremainderofthenorthpartofthe
plat–158feetalongCedarStreet,276feetalongChelseaRoad,andthenorth54feet
alongHighway25.Lot1consistsofapproximately37,570squarefeetinarea.The
B-3Districtrequiresatleast100feetoflotwidth,anddoesnothaveaminimumlot
arearequirement.
PlanningCommissionAgenda–10/04/2016
3
LandUse.Theproposeduse,afinancialinstitutionwithdrivethroughservices,
alongwithcross-parkingandaccess,areallowedintheB-3DistrictbyConditional
UsePermit.Theordinance’slonerequirementfortheCUPconsiderationofthe
drive-throughisthatitbelocated“tothesideorrearoftheprincipalbuilding
wheneverfeasible.”Withthepropertyhavingthreefrontages,itisnotpracticalto
expectthatthedrive-throughfacilitiescouldbelocatedintheinterioroftheproperty.
However,technically,theChelseaRoadsideofthepropertyisthe“side”ofthis
parcel,andmeetstherequirementsoftheCUPprovision.
SitePlan.Theproposedplanprovidesfora3,640squarefootbankbuildinganda
potentialfutureadditionofabout3,000squarefeetonLot1.Thebuildingareais
surroundedbyparkingandothersiteimprovements.Asnotedabove,thesitehas
streetfrontageonthreesides(west,north,andeast).
Trafficwillenterthesiteintwolocations.Onelocationisaright-inonlyaccesslane
fromChelseaRoadonthenorth.Thesecondaccessisthesharedaccessdrivefrom
CedarStreetalongthenorthsideoftheexistingretailcenter.FromtheChelseaRoad
access,trafficisrequiredtoturnrighttoaparkingbayandtocirculatetothefrontof
thebuildingfacingwesttoHighway25.Thisaccesswillalsoaccommodatetrafficto
thedrive-throughfacilityalongthenorthsideofthebuilding.
FromtheCedarStreetaccesspoint,trafficcanenterthesiteandturnrightthrougha
one-waydriveleadingtothedrive-throughfacility,orreachparkingareasforboth
thebankandretailcenter.Staffnotesthatitwilllikelybenecessarytosigntheone-
waydrivetodiscourageinboundtrafficfromChelseaRoad.
Thecirculationonthesiteappearstobeacceptableandnotraiseissuesforthepublic
rightofway.Stackingspacetothethreedrive-throughlanesappearsto
accommodate4-5vehicleseach,withadditionalspacebehindthoseifnecessary.The
primarysiteplanissueistheproposedlocationofthetrashenclosure,whichsitsin
thenortheastcornerofthesiteinaveryprominentlocation.Althoughitmeetsthe
typicalrequiredsetbacks,thisaccessorystructureshouldnotbeplacedclosertothe
streetthantheprincipalbuilding.Oneoptionforrelocatingthetrashenclosurewould
betothesouth/southeastcornerofthebuildingwhereitwouldbelessexposedtothe
street,andaccessiblefromtheproposedparkinglane.
BuildingMaterials.Theproposedbuildingisasinglestorystructurewithahipped
roofdesignandclerestorywindowssetintotheupper-levelportionoftheroof.The
groundfloormaterialsconsistofculturedstonealongthebasewithEIFS(astucco-
likefinish)abovethebase.Thebuildingincludingacanopyattheedgeofthe
structuresupportedbytaperedcolumns,alsocoveredwithculturedstoneanda
smallercomponentofEIFS.Allfourwallsofthebuildingutilizethesamematerials,
andalsoincludeglasswindows/doorswithmetaltrim.Theroofiscomprisedof
asphaltshingles.Stone,stucco/EIFS,andglass,alongwitharchitecturalmetaltrim,
areallacceptablematerialsintheBusinessDistricts.
PlanningCommissionAgenda–10/04/2016
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ParkingandCirculation.Thezoningordinancespecifiesaparkingsupplyofone
parkingspaceper400squarefeetoffloorareaforfinancialinstitutions.The
proposedbuilding,at3,640squarefeet,wouldrequire9parkingspacesatthisratio.
Othersourcesoftencalculateparkingrequirementsatdoublethisrequirement.No
standardsarelistedfordrive-throughfacilities.
Theproposedsiteplanshows23parkingspacesthatwouldservethebankandthe
future3,000squarefootaddition.Inaddition,57spacesareshownontheplanthat
willbelocatedonLot2.Asnoted,aCUPforcrossparkingandaccessservesto
accommodatesharedusedoftheproposedfacilitiesbetweenLots1and2.Morethan
adequateparkingwouldappeartobeplannedforthesite,includingthefuture
addition.Asdiscussedabove,thedrive-throughstackingareaprovidesroomfor4-5
carsineachof3laneswithoutinterferingwithanysitecirculation,andadditional
stackinginheavierpeaktimesthatwouldcreateonlyminimaldisruptiontoon-site
circulation.
Thesiteissituatedatthecornerofaprimaryarterial(Highway25)andtwocollector
routes(ChelseaandCedar).Withrecentdevelopment,theCityhasbeenworkingto
developpedestrianfacilitiesonbothsidesofcollectorroutes.Assuch,asidewalk
shouldbeaddedtotheChelseaRoadfrontage.Theapplicantsshouldalsoinclude
connectionstothepedestrianfacilitiesinplacealongHighway25andCedarStreet.
Thiswillavoidpedestrianshavingtousevehiculardrivesorcrossthroughlandscaped
areastoaccessthesite.
Landscaping.Thezoningordinancerequireslandscapingforcommercialproperties
basedonthesizeoftheparcelandbuilding,aswellasthedesignandlayoutofthe
parkingarea.Aportionoftherequiredlandscapingisrequiredtobelocatedwithin
theperimeterareasofthesiteadjacenttopublicstreets.Finally,thecodeincludes
bufferingrequirementswhentheproposeduseabutsotherincompatiblelanduses.
Becausethesiteissurroundedbyothercommerciallandusesorfutureuses,no
bufferingrequirementsareapplicableinthiscase.
Withregardtoquantities,thezoningordinancerequires10caliperinchesoftreesper
acre,plus2shrubsper10feetofbuildingperimeter.Thisresultsinatotal
requirementof6required2-inchtreesforthenewLot1development(includingthe
portionoftheprojectthatisapartofLot2),and48totalshrubsfortheproposed
bankbuilding.Thelandscapingplanexceedstheserequirements,with3overstory
trees,oneconiferoustree,and11ornamentaldeciduoustreesplanned,alongwitha
totalofmorethan90shrubsaroundthesite.
Whiletheplanexceedsthequantitiesrequired,theapplicantshouldverifyexisting
treeplantingalongHighway25.Aportionoftheplantingcouldbemovedtothe
Highway25frontagetomeetthezoningrequirementsforparkingareafrontageif
necessary.Inaddition,theordinancerequiresthatparkinglotsareboundedbycurb-
protectedplantingareasoneachend.Thenewparkingbaysouthofthebank
PlanningCommissionAgenda–10/04/2016
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buildingshouldbemodifiedtoprovidedlandscapedislandsoneachendofthe
parkingarea,withaportionoftheproposedplantingsmovedtotheseislands.
Thelandscapingplandoesnotspecify,butirrigationshouldbenotedwhere
applicable.
Lighting.Theapplicanthasprovidedsitelightingwithamaximumof1.0foot-
candlesatthepropertyline(thehighestisalongChelseaRoad,withmostlocations
lessthan1.0),andpoleheightsof25feet.Bothmeasurementsmeetthemaximum
allowablerequirementsofthezoningordinance.Alllights,includingwall-mounted
lighting,mustbeshieldedand/ordirectedsoastoavoidaviewofthelightingsource
fromsurroundingrightsofway.
Signage.Thezoningordinanceallowscommercialwallsignageatarateofupto
15%ofthesilhouetteareaofthebuildingwalls,countingupto2frontages.The
applicant’ssigndrawingsappeartoshowasinglewallsignontheCedarStreet
frontageoflessthan30squarefeet,wellbelowtheallowablemaximum.
Inaddition,theordinanceallowsafreestandingpylonsignofupto100squarefeet
and22feetinheight.Theapplicantshaveproposedsuchasignthatmeetsthe
maximumsizeallowances,andincludestherequiredmaterialstandardsthatmatch
thematerialstobeusedontheprincipalbuilding.Theproposedsignincludesbotha
fixedmessageportionandanelectronicchangeablecopyportion.Thesignis
proposedtobelocatedatthecornerofChelseaRoadandHighway25,consistent
withtherequired15footsetbackfrombothstreets.
B.ALTERNATIVEACTIONS
Decision1.ConsiderationofResolutionNo.PC-2016-034,thePreliminaryPlatfor
WarnertRetail2nd Addition(FinalPlatandEasementVacationstobeconsidered
separatelybytheCityCouncil).
1.MotiontoadoptResolutionNo.2016-034,recommendingapprovalof
thePreliminaryPlatforWarnertRetail2nd Addition,basedonfindingsin
saidresolution,andsubjecttotheconditionsinExhibitZ.
2.MotiontodenyadoptionofResolutionNo.2016-034,basedonfindings
tobeidentifiedatthepublichearing.
3.MotiontotableactiononResolutionNo.2016-034,subjecttoadditional
information.
Decision2.ConsiderationofResolutionNo.2016-035,theConditionalUsePermit
forFinancialInstitutionwithDriveThroughandCrossParkingandAccessfor
WarnertRetail2ndAdditionLots1and2.
PlanningCommissionAgenda–10/04/2016
6
1.MotiontoadoptResolutionNo.2016-035,recommendingapprovalofthe
ConditionalUsePermitforfinancialinstitutionwithdrive-throughandforcross
parkingandaccessforWarnertRetail2ndAddition,basedonfindingsinsaid
resolution,andsubjecttotheconditionsinExhibitZ.
2.MotiontodenyadoptionofResolutionNo.2016-035,basedonfindingstobe
identifiedatthepublichearing.
3.MotiontotableactiononResolutionNo.2016-035,subjecttoadditional
information.
C.STAFFRECOMMENDATION
StaffrecommendsapprovalofboththePreliminaryPlatandtheConditionalUse
Permit,subjecttotheconditionsinExhibitZ.Theuseisallowedasaconditionaluse
intheapplicableB-3ZoningDistrict,withonlythedrivethroughrequiringthe
conditionalusepermit.Duetotheconfigurationofthesite,theproposedlayoutis
reasonable,andresultsinpositivecirculationonandaroundthesite,particularlywith
thesharedaccessandparkingagreementsbetweenLots1and2.
D.SUPPORTINGDATA
A.ResolutionPC-2016-034
B.ResolutionPC-2016-035
C.AerialSiteImage
D.ApplicantNarrative
E.TitleSheet
F.LandscapePlan
G.SitePlan
H.FloorPlan
I.BuildingElevations
J.ALTASurvey
K.CertificateofSurvey
L.PreliminaryPlat
M.FinalPlat
N.ExistingConditions&Removals
O.SitePlan
P.SiteDetails
Q.OverallSitePlan
R.GradingPlan
S.Watermain&SanitaryPlan
T.StormSewerPlan
U.ErosionControlPlan&Details
V.PhotometricPlans
W.CityEngineer’sLetter,datedSeptember27th,2016
PlanningCommissionAgenda–10/04/2016
7
X.MnDOTCommentLetter
Z.ConditionsofApproval
EXHIBITZ
WarnertRetailSecondAddition
1.Relocatethetrashenclosuretoalocationattachedtothebuilding,orotherwise
behindthebuildinglinesfromthestreet.Oneoptionwouldbeadjacenttothesouth
buildingwall.
2.Modifylandscapingplantoaddlandscapedislandsattheendsoftheparkingbay
southofthebankbuilding.
3.Modifylandscapingplantorelocateaportionoftheproposedplantingstothespace
alongtheparkingareafrontingHighway25ifnecessarytosupplementexisting
plantings.
4.AddasidewalkalongChelseaRoadandprovideforpedestrianconnectionstothe
pathwayandsidewalkalongHighway25andCedarStreet,respectively.
5.Prepareandrecordacrosseasementinstrumentforparkingandaccessdocumenting
thenewconditionsofthesiteandplat.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC-2016-034
1
Motion By: Seconded By:
RECOMENDING APPROVAL OF A PRELIMINARY PLAT
FOR A TWO-LOT SUBDIVISION KNOWN AS
LOTS 1 AND 2, BLOCK 1 WARNERT RETAIL 2ND ADDITION
WHEREAS, the applicant has submitted a request to improve property for a financial
institution with drive-through, and additional parking and access to an existing development
in the B-3 District, Highway Business District; and
WHEREAS, the proposed use will require the adjustment of existing lot lines to
accommodate the development; and
WHEREAS, the proposed use and development are consistent with the
Comprehensive Land Use Plan designation of “Places to Shop” for the area; and
WHEREAS, the proposed uses are consistent with the intent and purpose of the B-3.
Highway Business zoning district; and
WHEREAS, the proposed plat is consistent with the standards and requirements of
the Monticello Subdivision Ordinance; and
WHEREAS, the plat will not create any unanticipated changes to the demand for
public services on or around the site; and
WHEREAS, the Planning Commission held a public hearing on October 4th, 2016 on
the application and the applicant and members of the public were provided the opportunity to
present information to the Planning Commission; and
WHEREAS, the Planning Commission has considered all of the comments and the
staff report, which are incorporated by reference into the resolution; and
WHEREAS, the Planning Commission of the City of Monticello makes the following
Findings of Fact in relation to the recommendation of approval:
1. The proposed uses and subdivision are consistent with the intent and purpose
of the B-3, Highway Business District, and the applicable Subdivision Ordinance regulations.
2. The proposed uses are consistent with the existing and future land uses in the
area in which they are located.
3. The impacts of the improvements are those anticipated by commercial land
uses and are addressed through standard review and ordinances as adopted.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC-2016-034
2
4. The financial institution use meets the intent and requirements of the
applicable zoning regulations, pursuant to the conditions attached to the Conditional Use
Permit.
NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of
Monticello, Minnesota, that the Planning Commission hereby recommends that the
Monticello City Council Preliminary Plat for Warnert Retail 2nd Addition, subject to the
conditions listed in Exhibit Z as follows:
1. Relocate the trash enclosure to a location attached to the building, or otherwise
behind the building lines from the street. One option would be adjacent to the south
building wall.
2. Modify landscaping plan to add landscaped islands at the ends of the parking bay
south of the bank building.
3. Modify landscaping plan to relocate a portion of the proposed plantings to the space
along the parking area fronting Highway 25 if necessary to supplement existing
plantings.
4. Add a sidewalk along Chelsea Road and provide for pedestrian connections to the
pathway and sidewalk along Highway 25 and Cedar Street, respectively.
5. Prepare and record a cross easement instrument for parking and access documenting
the new conditions of the site and plat.
6. Other staff comments and recommendations.
ADOPTED this 4th day of October, 2016 by the Planning Commission of the City of
Monticello, Minnesota.
MONTICELLO PLANNING COMMISSION
By: _______________________________
Brad Fyle, Chair
ATTEST:
____________________________________________
Angela Schumann, Community Development Director
CITY OF MONTICELLO
WRIGHT COUNTY, MINNNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC-2016-035
1
Motion By: Seconded By:
RECOMENDING APPROVAL OF CONDITIONAL USE PERMITS
FOR FINANCIAL INSTITUTION WITH DRIVE-THROUGH FACILITY
AND CROSS PARKING AND ACCESS AT
LOTS 1 AND 2, BLOCK 1 WARNERT RETAIL 2ND ADDITION
WHEREAS, the applicant has submitted a request to improve property for a financial
institution with drive-through, and additional parking and access to an existing development
in the B-3 District, Highway Business District; and
WHEREAS, the proposed use will require the approval of conditional use permits for
the land use and cross-parking and cross-access as proposed; and
WHEREAS, the proposed use and development are consistent with the
Comprehensive Land Use Plan designation of “Places to Shop” for the area; and
WHEREAS, the uses are consistent with the intent and purpose of the B-3. Highway
Business zoning district; and
WHEREAS, the uses will not create any unanticipated changes to the demand for
public services on or around the site; and
WHEREAS, the Planning Commission held a public hearing on October 4th, 2016 on
the application and the applicant and members of the public were provided the opportunity to
present information to the Planning Commission; and
WHEREAS, the Planning Commission has considered all of the comments and the
staff report, which are incorporated by reference into the resolution; and
WHEREAS, the Planning Commission of the City of Monticello makes the following
Findings of Fact in relation to the recommendation of approval:
1. The proposed uses are consistent with the intent and purpose of the B-3,
Highway Business District.
2. The proposed uses are consistent with the existing and future land uses in the
area in which they are located.
3. The impacts of the improvements are those anticipated by commercial land
uses and are addressed through standard review and ordinances as adopted.
4. The financial institution use meets the intent and requirements of the
applicable zoning regulations, pursuant to the conditions attached to the Conditional Use
Permit.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC-2016-035
2
NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of
Monticello, Minnesota, that the Planning Commission hereby recommends that the
Monticello City Council approves the Conditional Use Permits for Financial Institution with
Drive-through and Cross-parking and cross-access, subject to the conditions listed in Exhibit
Z as follows:
1. Relocate the trash enclosure to a location attached to the building, or otherwise
behind the building lines from the street. One option would be adjacent to the south
building wall.
2. Modify landscaping plan to add landscaped islands at the ends of the parking bay
south of the bank building.
3. Modify landscaping plan to relocate a portion of the proposed plantings to the space
along the parking area fronting Highway 25 if necessary to supplement existing
plantings.
4. Add a sidewalk along Chelsea Road and provide for pedestrian connections to the
pathway and sidewalk along Highway 25 and Cedar Street, respectively.
5. Prepare and record a cross easement instrument for parking and access documenting
the new conditions of the site and plat.
6. Other staff comments and recommendations.
ADOPTED this 4th day of October, 2016 by the Planning Commission of the City of
Monticello, Minnesota.
MONTICELLO PLANNING COMMISSION
By: _______________________________
Brad Fyle, Chair
ATTEST:
____________________________________________
Angela Schumann, Community Development Director
Sherbu rne Sta te Ba nk - R equ est for Co nd itio nal Use Permit; Prelimin ary an d Fin a l Pla t
P ID #155-198-001010
C rea ted by : C reated by : C ity of Monticello
364 ft
2178 Quebecor road
St. Cloud, MN 56301
320-251-9300 Office
320-251-4764 Fax
www.warnertcommercial.com
September 2, 2016
Angela Schumann, AICP
Community Development Director
City of Monticello
Via email at: Angela Schumann <Angela.Schumann@ci.monticello.mn.us>
Angela,
This narrative is to support the re-platting of Lot 1, Block 1 and to amend the Conditional Use
Permit to address the parking and shared access between Lot 1 and 2, Block 1, Warnert Retail
located at Highway 25 and Cedar Street, Monticello, MN.
The Amended CUP Order #10-016 required the addition of 56 parking spaces on the north, Phase 2
site described as Building A. We are relocating some of these parking spaces required for Pizza
Ranch to accommodate the sale of a portion of the lot for Sherburne State Bank.
Currently the Warnert Retail Center – described as Building B has the following mix of tenant size
and use:
Pizza Ranch 5545 SF Restaurant
Sleep for Less 2800 SF Retail
Smoke Shop 1500 SF Retail
O’Reilly 6500 SF Retail
The current parking requirement for Building B has not changed and we will retain the 56 parking
spaces although with the replatting of the Lot 1 the 56 parking spaces on the adjacent lot will
become a part of the main Building B site.
In addition, with the replatting we will need to vacate some of the utility, drainage easements etc.
Will these be accomplished during the review process?
There is a $14,000 landscaping deposit being held by the City of Monticello for the Phase II
development. Most of this has been completed with the exception of the landscaping Sherburne
Bank will take care of around their building. Please let me know if this deposit can be returned to
Warnert’s at this time. If an additional deposit is needed for the Sherburne Bank landscaping, they
would be responsible for the deposit and taking care of the landscaping as you may require.
At this time, we will not request any changes for the trash container area at the main Warnert
Retail Center. We still need to address managing the situation, however, we will do so with a
separate action.
Please let me know if you have any questions or need additional information.
Thank you,
Sheila DeVine
WARNERT COMMERCIAL REAL ESTATE
Phone (320) 253-9495 3701 12th Street North, Suite 206
Fax (320) 253-8737 St. Cloud, MN 56303
Toll Free (800) 270-9495
Phone (320) 253-9495 3701 12th Street North, Suite 206
Fax (320) 253-8737 St. Cloud, MN 56303
Toll Free (800) 270-9495
Phone (320) 253-9495 3701 12th Street North, Suite 206
Fax (320) 253-8737 St. Cloud, MN 56303
Toll Free (800) 270-9495
ADJOINING OWNERS
BILL E. MICKLE RENTAL LLC
1260 HIGHWAY 25 S. MONTICELLO, MN. 55362
PID: R155-198-001010
PREMIER BANK MINNESOTA
301 CENTRAL AVE. OSSEO MN 55369-1126
PID: R155-500-142104
MIELKE BROTHERS LLC
PO BOX 562 MONTICELLO, MN. 55362
PID: R155-202-001030
CHIHOS EQUITIES LLC
3915 74TH ST CLEAR LAKE ,MN 55319
PID: R155-027-001031
CHIHOS EQUITIES LLC
3915 74TH ST CLEAR LAKE, MN 55319
PID: R155-027-001041
LAAN PROPERTIES LLC
10943 HOLLISTER AVE. NW. MAPLE LAKE, MN 55358
PID: R155-027-001040
KMRE LLC
1401 FALLON AVE. NE. MONTICELLO MN 55362
PID: R155-500-142203
KMRE LLC
1401 FALLON AVE. NE. MONTICELLO MN 55362
PID: R155-500-142209
JDJ PROPERTIES LLC
213 SANDBERG RD. MONTICELLO , MN. 55362
PID: R155-027-002041
JDJ PROPERTIES LLC
213 SANDBERG RD. MONTICELLO , MN. 55362
PID: R155-027-002040
JDJ PROPERTIES LLC
213 SANDBERG RD. MONTICELLO, MN. 55362
PID: R155-027-002030
CORNERSTONE MONTICELLO LLC ELK RIVER FORD
17219 HIGHWAY 10 ELK RIVER, MN 55330
PID: R155-217-001020
LOCH CHELSEA DEVELOPMENT LLC
1125 SOUTH CEDAR ST #100, MONTICELLO MN 55362
PID: R155-203-000111
MIELKE DEVELOPMENT LLC
PO BOX 562 MONTICELLO, MN 55362
PID: R155-203-000112
MIELKE BROTHERS LLC
PO BOX 562 MONTICELLO, MN 55362
PID: R155-202-001020
JAI JALARAM INC
1114 CEDAR ST MONTICELLO, MN 55362
PID: R155-079-001020
CITY OF MONTICELLO
505 WALNUT ST SUITE 1 MONTICELLO, MN 55362
PID: R155-500-142300
DLP INVESTMENTS LLC
PO BOX 58 MONTICELLO, MN 55362
PID: R155-032-001050
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Building a legacy – your legacy. 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Equal Opportunity Employer
wsbeng.com
K:\02596-330\Admin\Docs\LTR-a-schumann- Warnert 092816.docx
Septemnber 28, 2016
Ms. Angela Schumann
Community Development Director
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Warnert Realty-Sherburne Bank of Monticello
Site Plan Review
City Project No. 2016-042
WSB Project No. 02596-330
Dear Ms. Schumann:
We have reviewed the preliminary, final plat and civil plans dated September 15, 2016 and the
stormwater calculations, as prepared by Westwood Professional Services, Inc. and offer the
following comments.
Site Plan
1. A 6-foot wide concrete sidewalk shall be constructed along the south side of Chelsea
Road between TH 25 and Cedar Street connecting to the existing trail and sidewalk. An
8-foot boulevard is required between the existing curb and sidewalk.
2. City sidewalk detail plate 5012 shall be included in the plans. All sidewalks shall be
constructed in compliance with MnDOT and ADA standards.
3. If the sidewalk cannot be aligned in the right of way, a separate easement document will
be required for sidewalk located outside the right of way.
4. Truck turning templates shall be provided identifying circulation patterns within the site.
5. Directional signage shall be shown on the plan, in particular where one way traffic meets
two way traffic within the site.
6. The NPDES/SDS Construction Storm Water General Permit shall be provided with the
grading permit or prior to application for review. The SWPPP shall be provided as well
complying with the MPCA SWPPP Checklist.
September 28, 2016
Page 2
K:\02596-330\Admin\Docs\LTR-a-schumann- Warnert 092816.docx
Grading Plan
7. Percent grades should be labeled for the parking lot and driveways.
8. The rim and invert elevation for each storm sewer structure shall be shown on the grading
plan.
9. Identify all emergency overflow routes and elevations for each catch basin on the grading
plan. The EOF should be a minimum of 1.5’ below the low building opening.
Storm Sewer Plan
10. According to the City’s public works department, the existing storm sewer on the east
side of the site appears to be full of sediment. This line shall be cleaned with the
development of the site.
11. The storm sewer system along Chelsea Road and TH 25 was designed to accommodate
runoff from the site for a 10-year event. The downstream regional ponding was designed
to provide storm water management, including rate control, water quality and infiltration
for the site.
12. Provide the location of roof drain outlet locations or connections to the storm sewer.
Utility Plan
13. Since the proposed building and future expansion will not be sprinkled, the water service
size is proposed to be reduced to a 1.5-inch service with curb stop.
14. Show the landscaping irrigation layout on the construction plans.
15. A note should be added to the plans that the City will not be responsible for any
additional costs incurred that is associated with variations in the utility as-built
elevations. These elevations shall be verified in the field prior to construction.
16. The plans should reference and be in compliance with the most recent City of Monticello
General Specifications and Standard Detail Plates for Street and Utility Construction
located on the City’s website- Engineering department.
17. A utility excavation permit must be obtained from the Public Works department prior to
commencement of utility connections.
18. Provide an as-built utility plan once construction is complete.
19. The plans need to be signed by a licensed professional engineer.
September 28, 2016
Page 3
K:\02596-330\Admin\Docs\LTR-a-schumann- Warnert 092816.docx
Details
20. Applicable City standard detail plates shall be included in the plans for sidewalk, utilities
and erosion and sediment control.
Please have the applicant provide a written response addressing the comments above. Please
give me a call at 763-271-3236 if you have any questions or comments regarding this letter.
Thank you.
Sincerely,
WSB & Associates, Inc.
Shibani K. Bisson, PE
City Engineer
cc: Steve Grittman, NAC
skb
Planning Commission Agenda: 10/04/16
1
3A. Community Development Director’s Report.
1.Planning Commission Recommendations
The City Council took the following action at its meeting on September 26th as related to
items on the September agenda of the Planning Commission:
A.Consideration of a request for amendment to the Monticello Zoning Ordinance for the
Monticello High School Addition Planned Unit Development, a request for Development
and Final Stage Planned Unit Development for the Monticello High School campus area.
Applicant: Wold Architects & Engineers
Approved; modified conditions as recommended by the Planning Commission, with the
add clarification that the school and City will work cooperatively for landscaping along
School Boulevard.
The City Council also approved the corresponding amendment to development
agreement.
2.IRT Update
Staff have been working with Integrated Recycling Technology on supplemental information
needed per their conditions of approval. In working thorough those items, IRT intends to
begin the work on the scale relocation in the spring, in concert with the paving of designated
areas on both Fallon and Dundas sites.
3.Change in Use/Occupancy Form
At the City Council’s budget meeting this fall, the Building Department noted that the
building code requires a review for code compliance when there is a change in occupancy.
The zoning ordinance also requires this review. To support that review, the Community
Development and Building Department have prepared a form for use by realtors, leasing
agents and property owners when there is a change in use of a building or tenant space. For
example, the City would request this form be completed when a tenant space converts from a
beauty salon to a dentist office, or when a building is sold and converts from a retail to a
restaurant use.
This form is not a permit and there is no fee associated with the form itself. The information
provided will instead help both departments understand whether any permits may be needed,
either building or land-use related.
Completion of this type of form before occupancy is beneficial for the tenant and property-
owner. While there are cases where a zoning confirmation is required by a lending or
financial situations, in many cases buildings are occupied without verification of zoning, fire
or building code requirements. Over time, this can create non-conformities with either zoning
or building codes (i.e. parking issues, incompatible with surrounding land uses). This then
Planning Commission Agenda: 10/04/16
2
result in additional problems and enforcement costs arising after the fact. Requesting this
form in advance of occupancy will help lessen the chance that incompatible uses or violations
of code occur within buildings.
The two departments hope to begin using this form January 1, 2016. We will work with the
Communications Manager and local leasing companies on the roll-out.
CITY OF MONTICELLO
Community Development
505 Walnut Street, Suite 1
Monticello, MN 55362
(763) 295-2711 ● info@ci.monticello.mn.us
Name of Proposed Business: (DBA)
Legal Name of Proposed Business (if different):
Contact Name: Email: Phone:
Contact Address:
Address of Business: Hours of Operation
Expected Opening Date: Space Size (Square Feet): __________
How was the space previously used?
How will you use the space?
NAICS Code Number of Employees: Full-Time: Part-Time:
Are you installing any signage? If yes, please describe type:
Are you planning on having any outdoor storage?
Are you making any structural or other improvements within the space? (Circle) YES NO
If yes, please describe the improvements:
Please attach site plans, sketches, photos, or other information to help us better understand the use.
Please note that building, land use and/or sign permits or other licensing may apply based on use.
Signature: Date:
Printed Name:
Change in Use Form
Land Use/Zoning
Staff Use Only Date Received: __________ Zoning District: __________
Involved Staff: Licenses/Permits/Reviews Required:
Building Inspector
City Clerk
Community Development/Planning
Public Works
Fire Department