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City Council Minutes 06-27-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, June 27, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from May 26, 2016 (FNM) Tom Perrault moved approval of the Special Meeting Minutes as revised. Charlotte Gabler seconded. Motion carried unanimously. • Regular Meeting Minutes from June 13, 2016 Charlotte Gabler moved approval of the Regular Meeting Minutes as revised. Tom Perrault seconded. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Charlotte Gabler added discussion on the nuisance ordinance. D. Citizen Comments • None. E. Public Service Announcements • Shibani Bisson, WSB/City Engineer, provided a construction update of current City projects. F. Council Liaison Updates • FiberNet Advisory Board - Charlotte Gabler stated that the board discussed financial and subscriber data. • Library Board - Charlotte Gabler noted that the board discussed summer programs and water proofing the building. Ms. Gabler noted that the board inquired about increasing their members from five to seven members. The City City Council Minutes —June 27, 2016 Page 1 1 7 Council discussed this and there was consensus to keep the number of members at five. • MCC Advisory Board - Brian Stumpf noted that the board discussed their budget, a need for a new member, and Friendship Island. G. Department Updates • City Administrator Jeff O'Neill provided an update on the following items: 1. The City received 48 applications for the MCC Director position. 2. The Personnel committee reviewed the status of the PW Director structure and determined to keep it as it is. 3. Mr. O'Neill noted that Wayne Oberg, Finance Director, researched the amount of revenue a City earns from a billboard and the amount was approximately $400/year. 4. The Highway 25 Coalition met and discussed their work plan, budget, and a traffic study. 5. The annual meeting of the Coalition of Utility Cities is on August 17. 2. Consent Agenda Glen Posusta moved approval of the consent agenda excluding A, D, K. and L. Tom Perrault seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires/departures. Recommendation: Approved the hires and departures for the MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration to adopt Resolution 2016-037 approving donations from various sponsors for Walk N Roll Bike Sponsors, Farmer's Market Power of Produce and a General Facility donation. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration to approve appointment to IEDC. Recommendation: Approved the appointment of Pete Gardner, Xcel Energy. F. Consideration to adopt Resolution 2016-038 appointing election judges to serve for the 2016 elections, including judges for the Absentee Ballot Board and Health Care Facility voting. Recommendation: Adopted the resolution appointing the 2016 election judges as presented. City Council Minutes —June 27, 2016 Page 2 1 7 G. Consideration to adopt Resolution 2016-039 establishing an Absentee Ballot Board for the 2016 elections. Recommendation: Adopted the resolution establishing an Absentee Ballot Board for 2016 elections. H. Consideration to approve purchase of selected existing copiers on expiring leases and purchase one new black and white copier for City Hall. Recommendation: Approved the purchases. Consideration to approve individual pension contribution amounts for Volunteer Firefighter Relief Association members. Recommendation: Approved to set the 2016 pension benefit level at $3,600 for current Fire Relief Association members and the deferral rate at 2.5% for past members with the acknowledgement that future benefit levels shall be adjusted to maintain healthy surpluses and avoid deficits. J. Consideration to approve purchase of a new Crafco Model 30 pavement router for the Public Works Department through the Central Equipment (Internal Service) Fund. Recommendation: Authorized the purchase of a Crafco Model 30 pavement router from Brock White based upon their state contract pricing of $11,124. In addition, authorized to sell the old Crafco Model 200 at public auction following delivery of the new router. K. Consideration to approve Verizon Construction Documents and Amended Lease Agreement with Verizon for installation of wireless communication facilities at Jefferson Commons Water Tower. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration to a request for Preliminary and Final Plat for Monticello High School, a request for rezoning to Planned Unit Development, including Development and Final Stage Planned Unit Development, and a request for amendment to Conditional Use Permit for K-12 Education Use for Monticello High School. Applicant: Wold Architects & Engineers. Recommendation: ITEM WAS PULLED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion. A. Consideration to approve payment of bills. Glen Posusta pulled the item with a question on an expenditure. Glen Posusta moved approval of the payment of bills as presented. Lloyd Hilgart seconded the motion. Motion carried unanimously. D. Consideration to adopt Resolution 2016-037 approving donations. City Council Minutes —June 27, 2016 Page 3 1 7 Brian Stumpf pulled the item to recognize the donors. Brian Stumpf moved approval of the donation. Charlotte Gabler seconded the motion. Motion carried unanimously. K. Consideration to approve Verizon Construction Documents and amended Lease Agreement with Verizon for installation of Wireless Communication Facilities at Jefferson Commons Water Tower. Tom Perrault pulled the item and questioned the process of removal if Verizon discontinues use. Wayne Oberg responded that they are required to remove it by contract. Lloyd Hilgart moved approval of the Verizon Construction documents and amended lease agreement with Verizon. Glen Posusta seconded the motion. Motion carried unanimously. L. Consideration to approve a request for Preliminary and Final Plat for Monticello High School, a request for rezoning to Planned Unit Development, including Development and Final Stage Planned Unit Development, and a request for amendment to Conditional Use Permit for K-12 Education Use for Monticello High School. Applicant: Wold Architects & Engineers. Tom Perrault had a question in regard to the easement request of 10 feet. Shibani Bisson noted that the applicant has not responded to the City's comments on the easement, however, approval is contingent on the submitted City comments. Glen Posusta moved approval of Decision 1 — Alternative A to adopt Resolution 2016-043, approve a rezoning to PUD, Planned Unit Development District (Ordinance No. 649(, and Development and Final Stage Approval of the Site Plan for High School addition, based on the findings in said resolution, and the conditions attached to the staff report as Exhibit Z. Charlotte Gabler seconded the motion. Motion carried unanimously. Glen Posusta moved approval of Decision 2 — Alternative A to adopt Resolution 2016-042, approve the preliminary and final plat for Monticello High School Addition, based on the findings in said resolution. Charlotte Gabler seconded the motion. Motion carried unanimously. 3. Public Hearings: A. Public Hearing — Consideration to approve 2015 Storm Water Pollution Prevention Program (SWPPP) Annual Report. Shibani Bisson provided an overview of the 2015 Storm Water Pollution Prevention Program (SWPPP) Annual Report. The report summarizes the City's SWPPP implementation efforts over 2015 for the six minimum control measures City Council Minutes —June 27, 2016 Page 4 1 7 identified in the report. Once approved by the City Council, the report will be submitted to the MPGA. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Glen Posusta moved approval of Alternative 1 to approve the 2015 SWPPP Annual Report and authorize submittal to the MPGA by the June 30 deadline. Charlotte Gabler seconded the motion. Motion carried unanimously. B. Public Hearing — Consideration to adopt Resolution 2016-040 approving vacation of drainage and utility easements for Lot 1, Block 1, of Otter Creek Crossing 1St Addition. Applicant: Rocky Mountain Exchange Holding_ Company. Shibani Bisson provided a brief overview of the vacation request. The vacation of easement is requested to facilitate the final platting of Clear Creek Addition, which includes the Dahlheimer Beverage building expansion. Glen Posusta requested that a printed name, along with a signature, be added to documents. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Charlotte Gabler moved approval of Resolution 2016-040 approving vacation of drainage and utility easements for Lot 1, Block 1, of Otter Creek Crossing 1St Addition. Lloyd Hilgart seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of a request for Preliminary and Final Plat for Clear Creek Addition a request for Conditional Use Permit for building height over 30', a request for Conditional Use Permit for cross parking and access, and a request for Ordinance Amendment to allow bulk fuel storage/sales in an I-1 (Light Industrial) District as a permitted or conditional use, including a Conditional Use Pen -nit as required. Applicant: Clear Creek Land Company. Steve Grittman, NAC, presented the request to the City Council and noted that the Planning Commission voted unanimously to recommend approval of the plat, zoning amendment for bulk fuel storage, Conditional Use Permits for building height, cross parking and access, and the fuel storage per the amended ordinance. He noted that the request was to address the expansion of the Dahlheimer Beverage building. Mr. Grittman noted that titles of included property were recorded differently. Wright County will not accept a plat that includes a combination of abstract and torrens property. Registering all of the abstract property and create a torrens certificate will take at least six months. Therefore, City Council Minutes —June 27, 2016 Page 5 1 7 the applicant needs to create, temporarily, a plat with three lots and the development agreement is written to allow for immediate platting. Discussion took place regarding the item. Charlotte Gabler moved approval of Decision 1 — Alternative 1 to adopt Resolution 2016-044, approve Ordinance 648 amending the zoning ordinance adding accessory bilk fuel storage as a conditional use in the I-1 and I-2 zoning districts based on the findings in said resolution. Glen Posusta seconded the motion. Motion carried unanimously. Charlotte Gabler moved approval of Decision 2 — Alternative A to adopt Resolution 2016-045, approving conditional use permits for building height, cross parking and access, and for bulk fuel storage in an I-1, Light Industrial district, based on the findings in said resolution and subject to those conditions identified in Exhibit Z. Lloyd Hilgart seconded the motion. Motion carried unanimously. Charlotte Gabler moved approval of Decision 3 — Alternative A to adopt Resolution No. 2016-041, approving the preliminary and final plat of Clear Creek Addition, based on the findings in said resolution and conditions as identified in Exhibit Z. Glen Posusta seconded the motion. Motion carried unanimously. B. Consideration to approve agreement with Arvig Enterprises, Inc. Rachel Leonard, Communications Coordinator, provided an overview of the agreement with Arvig Enterprises, Inc. The agreement was drafted by Monticello's City Attorney and was based closely on the details of the accepted management proposal. Both parties have had multiple opportunities to recommend, evaluate, and accept revisions. The terin of the agreement is 5 years. FiberNet staff members employed by the City will become Arvig employees on June 30, 2016. Tom Perrault questioned the ownership of FiberNet vehicles. Rachel Leonard noted that they will go to Arvig for insurance purposes. However, if the agreement terminates, vehicles and work equipment would return to the City. Ms. Leonard also noted that each year Arvig approaches the City with an operational budget and a capital budget. Mark Birkholz, Arvig, addressed the City Council and introduced himself. Glen Posusta moved approval of Alternative 1 to approve the agreement. Lloyd Hilgart seconded the motion. Motion carried unanimously. Added Items: • Charlotte Gabler initiated discussion on the current nuisance ordinance. Specifically in regard to the mowing of empty lots and the enforcement of 100 City Council Minutes —June 27, 2016 Page 6 1 7 feet. The question was, should the City look into requiring the mowing of the entire lot, or just the 100 feet from adjacent owners. Ms. Gabler also mentioned that citizens have commented that a blight sweep should be done more often. Brian Stumpf commented that the 100 feet should be sufficient but it needs to be enforced. He has also received complaints about blight. It was a consensus of the City Council to direct staff to provide a detailed report on the issue at a future meeting in the fall, perhaps as a workshop item. Charlotte Gabler questioned if this could be included in the citizen engagement events. • Rachel Leonard updated the City Council on the Citizen Engagement efforts. By consensus the meeting was adjourned at 7:55 p.m. Recorder: Jennifer Schreiber A"� Approved: Attest: City Administrator City Council Minutes—June 27, 2016 Page 7 1 7