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City Council Minutes 08-22-2016 SpecialMINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, August 22, 2016 — 4:30 p.m. North Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, Wayne Oberg, City department heads: Angela Schumann, Shibani Bisson, John Rued, Tracy Ergen, Rachel Leonard, Tom Moores, Sarah Rathlisberger, Ann Mosack, Daryl Gilles, Matt Theisen, and Tom Pawelk Wright County Sheriffs Office: Captain Anselment, Sergeant Anderson and Sheriff Hagerty 1. 9 3. Call to Order Mayor Brian Stumpf called the special meeting to order at 4:30 p.m. Presentation from Wright County Sheriffs Office Sheriff Hagerty, Captain Anselment, and Sergeant Anderson were in attendance to present a request for the 2017 budget. Captain Anselment gave a brief presentation on law enforcement service to the City of Monticello, including historical inforination and current trends. The Sheriff s Office is looking for an increase in hours of service to the City of Monticello. An increase of four hours a day would be an additional $101,470 annually. To increase eight hours a day would be an additional $202,940 annually. There was some discussion between the City Council and the Sheriffs Office relating to the fact that crime statistic numbers have decreased. The Sheriff s Office explained that even though the numbers of crimes are down the crimes have changed and can take more resources and staff hours. Workshop: Budget Overview. Wayne Oberg, Finance Director, gave a brief explanation of the preliminary proposed levy and the breakdown of funds. He distributed a draft copy of the 2017 General Fund budget which included information on each department. He then introduced the departments that would be presenting. A. Fire Department. Fire Chief Daryl Gilles gave his presentation. He noted the budget highlights which included a 6.31 % increase over 2016. He added that there are additional requests not included in the budget overview. The first, included in the Capital Improvement Plan, was for the purchase of new turnout gear and an upgrade of the self-containing breathing apparatus (SCBA) packs. The second request was to hire a new full-time Fire Chief City Council Special Meeting Minutes —August 22, 2016 Page 1 B. City Clerk. Jennifer Schreiber, City Clerk, presented a brief budget to the City Council. She noted that there is an increase due to budgeting for new election equipment and a public portal for Laserfiche. C. Parks Department. Tom Pawelk, Parks Superintendent, presented the highlights of his 2017 budget. Most of the increases are budgeted in Park Operations. The increase includes: equipment for Bertram Chain of Lakes (BOOL); BCOL operations & maintenance; electrical services; tot lot playground; Rolling Wood Park playground; City View Park; pathways; Ellison Park Shelter; and personnel. He proceeded to also note items included in the Capital Improvement Program. These include: City View Park mountain bike challenge course development; pathway improvements; BCOL land acquisition; Ellison Park shelter; mower replacement; Rolling Woods sidewalk connection; Rolling Woods playground; gazebos; and Cardinal Halls Tot Lot playground replacement. D. Street Department Tom Moores, Street Superintendent, presented the Street Department budget and noted that the Street Department is in charge of six budgets within the Public Works Department. These include: Public Works Administration; Streets/Alleys/Parking Lots; Ice & Snow; Shop; Stonn Water; and Street Lighting. There are no significant increases within individual budgets. Mr. Moores then provided items that are included in the Capital Improvement Program. These include: replace Tymco sweeper; replace speed trailer; replace blacktop planer; replace v -box sander for 1 - ton; replace electronic sign reader; purchase blacktop roller; replace street banners; and stoplight painting project. E. Utilities. Matt Theisen, Water/Sewer Superintendent, presented the budgets for Water and Sanitary Sewer. Both show a 2.4% increase over 2016 due to personnel costs. Items included in the Capital Improvement Program are: annual sewage truck and water improvements; core City sewage improvements; new SCADA control system; water main 90"' St. to Chelsea Rd.; and Neptune radio readers. City Council Special Meeting Minutes —August 22, 2016 Page 2 4. Adjournment By consensus the meeting was adjourned at 6:15 p.m. Recorder: Jennifer Schreiber Approved: QAttest: CbftfAministrator City Council Special Meeting Minutes —August 22, 2016 Page 3