City Council Minutes 09-12-2016REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 12, 2016 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum
present. The pledge of allegiance was recited.
B. Approval of Meeting Minutes
• Special Meeting Minutes from August 22, 2016
Tom Perrault moved approval of the August 22, 2016 Special City
Council meeting minutes as amended. Charlotte Gabler seconded the
motion. Motion carried unanimously.
• Regular Meeting Minutes from August 22, 2016
Tom Perrault moved approval of the August 22, 2016 City Council
meeting minutes. Charlotte Gabler seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• None.
E. Public Service Announcements
• Angela Schumann, Community Development Director, noted that the IEDC
Breakfast (hosted by the IEDC and EDA) to recognize the Industry of the
Year will be held on Wednesday, October 5, 2016. The three nominees
include WSI Industries, Vector Tool Mfg., and JME Companies. There were
four sponsors of the event: Monticello Times; Cargill Kitchen Solutions;
Bondhus Corporation; and Xcel Energy.
• Rachel Leonard, Communications Coordinator, commented on a couple of
events taking place in Monticello: Annual Fire Department Open House on
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Sunday, October 9; and the Taste of the Town event on Thursday, September
15, 2016.
F. Council Liaison Updates
• BCOL — Glen Posusta reported on the meeting held in August. The
following items were discussed: the rental chalet is being torn down and
rebuilt; there is interest to have a third party take down the "green shed"
that is on the property instead of demolishing it; the YMCA is in
discussion with the board for obtaining help with ground maintenance at a
certain cost; and a report was given on the Bertram Blast that took place in
July.
• IEDC — Jeff O'Neill gave a brief update and noted that there were round
table discussions where various organizations (City, Chamber, etc.)
provided updates and information on events/activities/business.
• Planning Commission — Charlotte Gabler commented that there were a
couple of public hearings for the Monticello High School and the board
also recommended a new Planning Commission member.
• Highway 25 Coalition — Brian Stumpf reported on the commission's last
meeting held in August. Sherburne County and Wright County are
working with the State on a RFP for a transportation plan. Local
Legislatures have been invited to the meeting in September to gain
information on the commission.
G. Department Updates
• The Mayor gave a brief update of the Special City Council meeting held
earlier in the evening. The meeting included budget presentations from
the Monticello Community Center and Engineering.
• City Administrator Jeff O'Neill provided an update on the following
items:
1. The Prairie Conference Center has been repaired on the outside and
now the inside will be completed. There has been some discussion
on what this space could be used for in the future.
2. The Highway 25 Coalition meeting has been changed from being the
last Friday of the month to the last Thursday of the month. These
meetings take place at 7:30 a.m.
3. The League of Minnesota is hosting a regional meeting in
Paynesville on October 3, 2016.
4. Trailblazer has announced that they will currently provide rides to
Monticello even though the contract doesn't begin until 2017.
5. The Phillip LaVallee memorial run was a success.
6. The fire study being conducted by Five Bugles has commenced.
2. Consent Agenda
Tom Perrault moved approval of the Consent Agenda excluding A and F. Charlotte
Gabler seconded the motion. Motion carried unanimously.
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A. Consideration of approving the payment of bills. Recommendation: ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and terminations for the MCC Streets.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of appointing a representative to the Monticello Planning
Commission to fill a vacancy for a term to expire on 12/31/18.
Recommendation: Approved the appointment of Lucas Wynne to the
Monticello Planning Commission with the term ending December 31, 2018.
E. Consideration of establishing December 12, 2016 for the Truth -in -Taxation public
hearing. Recommendation: Approved the public hearing for the 2017
property tax levy and budget on December 12, 2016 at 6:30 p.m.
F. Consideration of approving monthly utility bulling starting in February (January
usage) 2017. Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
G. Consideration of adopting Resolution 2016-061 approving the issuance of
General Obligation Street Reconstruction and Improvement Bonds, Series 2016A.
Recommendation: Approved Resolution 2016-061 approving the issuance of
general obligation street reconstruction and improvement bonds, series
2016A.
H. Consideration of approving Summary Ordinance 654A amending the City Code,
Title 2, Section 9 — Telecommunications Public Service Enterprise FiberNet
Monticello — for publication. Recommendation: Adopted Summary
Ordinance 654A providing for publication.
I. Consideration of repealing Title 15, Chapter 1 of the City Code titled Property
and Equipment Control. Recommendation: Approve repeal of Title 15,
Chapter 1 of the City Code — Property and Equipment Control.
J. Consideration of authorizing application to the Department of Defense Innovative
Readiness Program for grading of the Bertram Chain of Lakes Athletic Park as
applicable. Recommendation: Authorized the application to the Department
of Defense Innovative Readiness Program for grading of the Bertram Chain
of Lakes Athletic Park, pending research on project timeline application
requirements parameters.
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2A. Consideration of items removed from the Consent Agenda for discussion.
A. Considerationn of approving the payment of bills.
Glen Posusta wanted clarification on a swing at Pioneer Park. Torn Pawelk noted
that the swing is ADA approved.
Glen Posusta moved approval of the of the bill and purchase card registers
for a total amount of $2,048,719.36. Charlotte Gabler seconded the motion.
Motion carried unanimously.
F. Consideration of approving monthly utility billing starting in February (January
usage) 2017.
Tom Perrault pulled the item because he isn't in favor due to the addition cost that
may be incurred. He noted that the City should wait for a couple of years to
implement in the case that more people want to make monthly payments. Wayne
Oberg, Finance Director, gave a brief overview on the benefits of going to
monthly billing. Over the last couple of years, he noted, the City has been
installing radio reads to snake the switch to monthly billing more seamless. The
City has also implemented incentives to customers who choose online billing.
Glen Posusta commented that he feels the incentive should be higher than $0.50
for online billing, which could cause more people to sign up. Wayne Oberg
responded that this is something to look into in the future.
Glen Posusta moved approval to switch to monthly utility billing starting in
February (January usage) 2017. Lloyd Hilgart seconded the motion. Motion
carried 4-1; Tom Perrault voted against for reason listed above.
4. Regular Agenda:
A. Consideration to approve Amendment #1 for Grant Agreement #LW27-01249 for
Parkland Conversion related to the Xcel/City ballfields and former City bio -solids
property and to authorize preparation of certificate of survey, recording of
subdivision, deed and deed restriction associated with the 27 -acre conversion
property.
Angela Schumann provided the agenda item authorizing an amendment to the
contract agreement with the State of Minnesota for conversion of parkland from
the Xcel/City Ballfields located on West River Street to approximately 27 acres at
the former City bio -solids property. To finalize the following actions are required
(as summarized): execution of the contract; completion of a certificate of survey
for the 27 -acres; certificate of subdivision and deed for the 27 acres; recording
deed restriction for parkland; and grant contract requirements to develop outdoor
recreational facilities.
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Lloyd Hilgart moved approval of Amendment #1 for grant Agreement
#LW27-01249 for Parkland Conversion related to the Xcel/City Ballfields and
former City bio -solids property and to authorize preparation of certificate of
survey, recording subdivision, deed and deed restriction associated with the
27 -acre conversion property. Charlotte Gabler seconded the motion. Motion
carried 4-1: Tom Perrault voted against.
B. Consideration to adopt Resolution 2016-062 approving a special benefit levy by
the City of Monticello Economic Development Authority and accepting the EDA
2017 budget.
Angela Schumann gave a brief report on the 2017 special benefit levy and budget
for the EDA. She noted that the proposed 2017 HRA levy is $302,000, an increase
of $22,000 over the 2016 levy. The City Council discussed keeping the budget
amount at $280,000.
Glen Posusta moved to adopt Resolution 2016-062 approving a special benefit
levy by the City of Monticello Economic Development Authority and
accepting the EDA 2017 budget (for a total of $280,000). Charlotte Gabler
seconded the motion. Motion carried 3-2; Lloyd Hilgart and Tom Perrault
voted against. Tom Perrault was previously against the levy and remains
against. Lloyd Hilgart is in favor of the $302,000.
C. Consideration of adopting Resolution 2016-063 setting the 2017 City of
Monticello's preliminary tax levy.
Wayne Oberg, Finance Director, presented the preliminary 2017 property tax levy.
Included in the presentation were: tax capacity values and tax capacity rates;
comparisons to other jurisdictions in Wright County; and the impact to property
owners. The preliminary levy must be certified to Wright County by September
30, 2016. The preliminary levy will be used for the Truth -in -Taxation notices sent
to property owners in November. The City Council will adopt a final tax levy,
which can be lower but not higher than the preliminary levy, on December 12,
2016. The presented preliminary tax levy, less the HRA levy, is $9,273,000 which
is an increase of 3.9% from 2016. Discussion ensued among the City Council in
regard to the increase of the tax levy. There was disagreement on whether there
should be an increase in the levy and how much.
Glen Posusta moved to adopt a preliminary tax levy of $8,925,000, which is
the same as 2016. The motion died for lack of a second.
Charlotte Gabler moved to adopt a preliminary tax levy of $9,373,000, which
includes funding for increased hours of Wright County Law Enforcement.
Lloyd Hilgart seconded the motion. Motion failed 2-3; Perrault, Posusta, and
Stumpf voted against.
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Lloyd Hilgart moved to adopt Resolution 2016-063 setting the preliminary tax
levy at $9,273,000. Charlotte Gabler seconded the motion. Motion failed 2-3;
Perrault, Posusta, and Stumpf voted against.
Glen Posusta moved to adopt a preliminary tax levy of $9,100,000. Brian
Stumpf seconded the motion. Motion failed 2-3; Gabler, Hilgart, and
Perrault voted against.
Tom Perrault moved to adopt a preliminary tax levy of $8,719,999. Motion
died for lack of a second.
Glen Posusta moved to adopt a preliminary tax levy of $9,150,000. Brian
Stumpf seconded the motion. Motion carried 3-2; Gabler and Perrault voted
against. Resolution 2016-063 is approved as amended with this preliminary
levy amount.
By consensus the meeting was adjourned at 7:53 p.m.
Recorder: Jennifer Schreiber
Approved: n
Attest:
City Administrator
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