Loading...
City Council Minutes 09-26-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, September 26, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from September 12, 2016 Tom Perrault moved approval of the September 12, 2016 Special City Council meeting. Charlotte Gabler seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from September 12, 2016 Tom Perrault moved approval of the September 12, 2016 City Council meeting minutes as amended. Lloyd Hilgart seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Tom Perrault had a question in regard to FiberNet. D. Citizen Comments • Steve Kilburn introduced himself to City Council and Community. He is running for House of Representatives. E. Public Service Announcements • Angela Schumann, Community Development Director, provided an update on National Geographic Geo -Tourism. Monticello is represented on the Mississippi River National Geographic Tourism website. • Angela Schumann provided a public notice announcement to construction contractors, labor unions, and private individuals in regard to the Department of Defense Innovative Readiness Training Program. This City intends to apply for assistance through this program. The assistance will include grading City Council Minutes — September 26, 2016 Page 1 19 and earth work to support the development of the Bertram Chain of Lakes Regional Athletic Park. This is proposed to take place in 2018. Those who have questions or are opposed to this assistance can contact the City of Monticello within 30 days of this notification. Those not commenting within 30 days waive their opposition to the assistance. F. Council Liaison Updates • EDA —Lloyd Hilgart noted that the EDA addressed the issue of amending the language of TIF District 1-35. Tom Perrault added that they also discussed outdoor storage at Otter Creek Business Park. • Library Board — Charlotte Gabler commented that the board discussed the two new members that are being appointed and the building repairs taking place. G. Department Updates • The Mayor gave a brief update of the Special City Council meeting held earlier in the evening. The meeting included a presentation from the Albertville Full -tune Fire Chief. Monticello is researching the possibility of a Full -Time Fire Chief. • City Administrator Jeff O'Neill provided an update on the following items: 1. Highway 25 Coalition meeting is Thursday, September 29 at 7:30 a.m. 2. The Xcel Community Breakfast is Wednesday, September 28 at 7:30 a.m. 3. There is a tour of the IRET building scheduled for Thursday, September 29 at 12:15 p.m. 4. Mr. O'Neill commented that he met with Mayor Stumpf and they discussed a list of goal setting items for 2017. This will be brought to the City Council. 5. There have been rumors of an interest in some southern properties in Monticello for development, however, no applications have been submitted. 6. Angela Schumann gave a brief update on the changes to the flood plain. 7. Angela Schumann noted that Mills Fleet Farm will now be the contractor on their building. There is no longer an assignment. 2. Consent Agenda Charlotte Gabler moved approval of the following Consent Agenda Items: A, B, C, D, E, F, and H. Lloyd Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase car registers for a total amount of $2,508,111.87. City Council Minutes — September 26, 2016 Page 2 1 9 B. Consideration of approving new hires/departures. Recommendation: Approved the hires and departures for the MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the provided surplus list. D. Consideration of approving appointment to the Library Board. Recommendation: Approved the appointments of Shea Roskowiak for a term to commence immediately and expire on December 31, 2017 and Teri Willenbring for a term to commence January 1, 2017 and expire December 31, 2019. E. Consideration of approving an application for a temporary charitable gambling pen -nit for a raffle to be conducted by the Monticello Chamber of Commerce for their Annual Banquet. Recommendation: Approved the application for a charitable gambling permit for a raffle to be conducted by the Monticello Chamber of Commerce at the Community Center on December 2, 2016. F. Consideration of approving an application for a temporary charitable gambling pen -nit for a raffle to be conducted by the Swan River PTO. Recommendation: Approved the application for a charitable gambling permit for a raffle to conducted by the Swan River PTO at the Monticello Community Center on April 1, 2017. G. Consideration of approving Resolution 2016-065 accepting donations from various entities for the IEDC Industry of the Year event. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. H. Consideration of approving changes to the rules and regulations for Riverside Cemetery. Recommendation: Approved the Riverside Cemetery Rules and Regulations as presented. I. Consideration of approving a $225 membership contribution to the Greater Minnesota Parks & Trails. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. J. Consideration of authorizing the purchase of a new Building Inspection vehicle. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. K. Consideration of approving purchase by Parks Department of a one -ton truck, including accessories, in the amount of $58,078.42, through the Central Equipment Fund. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. L. Consideration of adopting Resolution 2016-066 declaring costs to be assessed, ordering preparation of assessment roll, and calling for an Assessment Hearing to City Council Minutes — September 26, 2016 Page 3 1 9 adopt assessments for 2016 Street Reconstruction Project, City Project 15C001. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. M. Consideration of adopting Resolution 2016-067 approving a Master Partnership Contract with MnDOT. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. N. Consideration of adopting Resolution 2016-068 accepting a petition and calling for a public hearing for vacation of drainage and utility easements for Lot 1 and Lot 2, Warnert Retail. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. O. Consideration to adopt Resolution 2016-064 approving a request for Development and Final Stage Planned Unit Development and Development Agreement for the Monticello High School campus area. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. P. Consideration of adopting Resolution 2016-069 approving a release of Special Assessment recorded against EDA owned residential property located at 413 4"' Street. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion. G. Consideration of approving Resolution 2016-065 accepting donations from various entities for the IEDC Industry of the Year event. Brian Stumpf removed the item from the Consent Agenda to recognize the donors. Brian Stumpf moved approval of the contribution and authorized use of funds as specified. Charlotte Gabler seconded the motion. Motion carried unanimously. L Consideration of approving a $225 membership contribution to the Greater Minnesota Parks & Trails. Tom Perrault removed the item from the Consent Agenda because he questioned why it was brought before the City Council. Angela Schumann responded that it was brought before the City Council because the City of Monticello is the organization that holds the membership. Glen Posusta moved approval of the $225 membership contribution to the Greater Minnesota Parks & Trails. Charlotte Gabler seconded the motion. Motion carried 4-1; Tom Perrault voted against. City Council Minutes — September 26, 2016 Page 4 19 J. Consideration of authorizing the purchase of Building Department Ford Explorer, for $26,651 through the Central Equipment Fund Brian Stumpf removed the item from the Consent Agenda because, in his opinion, the City should purchase a lower level model. Tom Perrault added that the City should purchase the Equinox because it gets more miles per gallon. The question was asked on whether or not there were 2016 models. John Rued, Chief Building Official, responded that there are no 2016 models available. Glen Posusta moved approval of the purchase of a 2017 Chevrolet Equinox LS from Cornerstone Chevrolet in order to buy local. Charlotte Gabler seconded the motion. Motion carried unanimously. K. Consideration of approving purchase by Parks Department of a one -ton truck including accessories, in the amount of $58,078.42, through the Central Equipment Fund. Tom Perrault removed the item from the Consent Agenda and question whether this was the only type of vehicle that would work for the Department. Tom Pawelk, Parks Superintendent, responded that this is the vehicle that will work for the department. Charlotte Gabler moved approval of purchasing a one -ton truck, including accessories, for $58,078 through the Central Equipment Fund and declare the 2000 Dodge one -ton truck as surplus property. Glen Posusta seconded the motion. Motion carried unanimously. L. Consideration of adopting Resolution 2016-066 declaring costs to be assessed, ordering preparation of assessment roll, and calling for an Assessment Hearing to adopt assessments for 2016 Street Reconstruction Project, City Project 15C001. Staff removed the item from the Consent Agenda to acknowledge a revised assessment list and revised resolution. There was discussion on making sure that all the address infonnation is correct. Shibani Bisson, WSB/City Engineer, responded that she will be cross checking the addresses with the County and with the Utility Department. Lloyd Hilgart moved to adopt Resolution 2016-066 declaring costs to be assessed, ordering preparation of assessment roll, and calling for a public hearing to be held October 24, 2016. Tom Perrault seconded the motion. Motion carried unanimously. M. Consideration of adopting Resolution 2016-067 approved a Master Partnership contract with MnDOT City Council Minutes — September 26, 2016 Page 5 19 Brian Stumpf removed the item from the Consent Agenda because he is not in favor of the item in the Resolution that states that the City Engineer is authorized to negotiate work order contracts. Brian Stumpf moved to table the item to address the issue mentioned above. Glen Posusta seconded the motion. Motion carried unanimously. N. Consideration of adopting Resolution 2016-068 accepting petition and calling for a public hearing for vacation of drainage and utility easements for Lot I and Lot 2, Warnert Retail. Tom Perrault removed the item from the Consent Agenda because he has a question on the map. Angela Schumann provided a review. Glen Posusta moved to adopt Resolution 2016-068 accepting the petition and calling for a public hearing on October 24, 2016 to consider the vacation of drainage and utility easements over and across Lot 1 and Lot 2, Warnert Retail. Lloyd Hilgart seconded the motion. Motion carried unanimously. O. Consideration to adopt Resolution 2016-064 approving a request for Development and Final Stage Planned Unit Development and Development Agreement for the Monticello High School campus area. Lloyd Hilgart removed the item from the Consent Agenda to acknowledge Jim Johnson, School Superintendent, who was present for comment. Mr. Johnson addressed the City Council. He spoke positive about working with the City on this project. His primary opposition to the project is the hedge that is required along the property from the southeast corner of Eastview along School Boulevard to the southwest corner of Little Mountain Elementary. This is a safety concern for the School District as children's visibility and supervision become an issue on the other side of the hedge. The City Council and staff discussed the possibility of smaller shrubs or similar plants or plantings. Angela Schumann noted that the hedge was a condition listed in Exhibit Z for some break-up in the pathway. The School District first brought forward the concern at the Planning Commission's public hearing. The Planning Commission left the condition in Exhibit Z and Ms. Schumann commented that she will work with the School District on a landscaping plan to address this issue. Torn Perrault mentioned that in an agreement with the United Power Association (UPA) there isn't supposed to be any form of trees, shrubs, etc., in this corridor. There was disagreement among the City Council on this issue. Angela Schumann mentioned that the deadline for recording the final plat is approaching. She requested that the City Council extend the deadline 100 days to record the plat in order to have time to work with the school district. Torn Perrault listed a number of housekeeping changes in submitted document. Angela Schumann made note of these changes. City Council Minutes — September 26, 2016 Page 6 19 Charlotte Gabler moved approval of adopting Resolution 2016-064 approving the Development and Final Stage Planned Unit Development and Development Agreement for the Monticello High School Addition, including an addition to Eastview Elementary, athletic stadium complex adjacent to the High School, and entry and security changes to Little Mountain Elementary, based on findings in said Resolution, and subject in conditions of Exhibit Z as amended - #6 — Work with School District on landscaping plan, and the addition of 100 days to record the final plat. Glen Posusta seconded the motion. Motion carried unanimously. P. Consideration of adopting Resolution 2016-069 approving a release of Special Assessment recorded against the EDA owned residential property located at 413 4`h Street. Brian Stumpf removed the item from the Consent Agenda. He noted that the reason the assessment was previously levied was to snake sure that something was built within a year after the sale. Angela Schumann responded that in lieu of an assessment, the FDA's typical process of a Purchase and Development Contract will be instituted. Brian Stumpf moved to adopt Resolution 2016-069 approving the Release of a Special Assessment against a residential lot located at 413 West 4' Street, PID 155-101-029020. Glen Posusta seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of approving Rolling Woods Park play structure improvements. Tom Pawelk, Park Superintendent, provided an overview of the improvements and noted that the City received a petition in July from the Carlisle Village Development requesting updates to Rolling Woods Park. The Rolling Woods Park Improvements, in the amount of $65,000, would be funded by the 2017 Park and Pathway Fund. Charlotte Gabler requested staff to contact those in the Featherstone development because some of the residents are concerned about why they don't have a park. Tom Pawelk responded that the park in Featherstone is scheduled for Phase II of the development. He will relay this information to the residents. Charlotte Gabler moved approval of including the Rolling Woods Park playground improvements in the 2017 budget for the amount of $65,000. Lloyd Hilgart seconded the motion. Motion carried unanimously. B. Consideration of authorize preparation of design and cost estimates for a Carlisle Village sidewalk/pathway connection to Rolling Woods Park. City Council Minutes — September 26, 2016 Page 7 19 Angela Schumann gave a brief presentation of the pedestrian connection to the Rolling Woods Park from the Carlisle Village neighborhood. Based on a recent petition received from residents of Carlisle Village, staff requested authorization to pursue preparation of a design cost estimate based on a route alignment as selected by the City Council. Ms. Schumann reviewed various options for considerations and it was mentioned that an existing pathway escrow of $11,400 is being held for the construction of the sidewalk. There was some discussion on the Engineering analysis costs and whether or not this service is need. Brian Stumpf and Glen Posusta expressed their concern about paying the $3,000 for Engineering analysis. Lloyd Hilgart questioned whether the sidewalk is needed. Charlotte Gabler moved approval of authorizing preparation of cost estimates for the design and construction of a direct sidewalk connection on the south side of Bakken Street to Rolling Woods Park, including crosswalks and pedestrian ramps at Garvey Court, Troy Marquette and Deer Street as described. Lloyd Hilgart seconded the motion. Motion carried 4-1; Glen Posusta voted against because in his opinion the Public Works Department can complete the project. C. Consideration of renewing membership in the MN Public Broadband Alliance for 2016 Jeff O'Neill provided an update and noted that the revised MN Public Broadband fee is $1,500 for 2016. The Alliance reduced the dues in recognition of the change in management. Mr. O'Neill noted that, in his opinion, the City still receives a benefit from remaining a member. Some of the benefits included: sharing and distributing information; lobbying; and best practices. Mr. O'Neill mentioned that the Finance Director believes that the benefits are marginal and difficult to quantify, therefore, he does not support the $1,500 dues payment. There was discussion among the City Council in regard to the City operating as the fiscal agent for the group. Brian Stumpf commented that he is not in favor of this. Glen Posusta does not agree with membership. Glen Posusta moved to deny funding supporting continues paid membership in the MN Public Broadband Alliance. The motion died for lack of a second. Charlotte Gabler moved approval of membership in the MN Public Broadband Alliance through the end of 2016 with the dues amount of $1,500 and moved that the City will no longer act as fiscal agent of the organization. Lloyd Hilgart seconded the motion. Motion carried 4-1; Glen Posusta voted against. D. Consideration of authorizing staff to obtain proposals from real estate brokers interested in marketing commercial parcels at and in the vicinity of Jefferson Cc)mmnnc City Council Minutes — September 26, 2016 Page 8 1 9 Jeff O'Neill addressed the City Council and noted that the City is looking for approval to seek proposals from brokers interested in marketing City owned property at Jefferson Commons and two nearby parcels located at the Northeast corner of the intersection of Dundas Road and Cedar Street. The City will coordinate an interview team to select the broker. Charlotte Gabler moved to authorize staff to seek proposals from real estate brokers interested in marketing various City owned parcels in and in the vicinity of Jefferson Commons and to appoint Glen Posusta to serve on the interview committee. Lloyd Hilgart seconded the motion. Motion carried unanimously. Additional Items 1. Tom Perrault requested an update on FiberNet/Arvig. Rachel Leonard commented that Arvig will be providing an update on October 24, 2016. Staff is currently working with Arvig on the transition process. If anyone has specific questions before October 24, 2016 they are to contact Jeff O'Neill or Ms. Leonard. By consensus the meeting was adjourned at 8:12 p.m. Recorder: Jennifer Schreiber Approved: Attest: i.�,/ t�U City Administrator City Council Minutes — September 26, 2016 Page 9 19