City Council Agenda Packet 01-25-2016AGENDA
SPECIAL WORKSHOP MEETING — MONTICELLO CITY COUNCIL
Monday, January 26, 2016 — 5 p.m.
Academy Room (5 p.m.)
Mississippi Room (6 p.m.)
Mayor: Brian Stumpf
Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Others: Jeff O'Neill, Angela Schumann, Wayne Oberg, Tracy Ergen, John Rued,
Shibani Bisson, Rachel Leonard, and Other Department Heads
1. Call to Order
2. (5 p.m.) 1. City Council Goal Setting process and time line - Discuss
• Purpose /timing
• Staff resource availability
• Capacity to be more proactive -less reactive
• Mayor /Council leadership
• Focus efforts
• Provides Measurements of progress
• Discuss strategies for obtaining public input
• Preliminary project listing hand -out
• Next Steps
2. Review organization framework matrix — discuss possible adjustments.
3. Obtain feedback from Council on contents of Council Connection
• Discuss Purpose and expectations
• Department Activity - narratives reports
• Trends — Anecdotal information — Data
• Noteworthy updates or news
• Forshadowings...
• Frequency of — one or twice per month
3. (6 p.m.) Question/Answer with Cub Scout Troop
4. Adjournment
Summary of possible modifications of organization structure -- more task oriented - less meeting oriented - -- 2016 - Draft
Provides volunteenters with opportunity to contribute toward task completion on projects they care about
Good volunteers not signing up because difficulty of making long term committement to a Commission... but the same person might be interested in service short term on an important task force.
Encourages Council to lead from top with input obtained through broader variety of strategies
Provides for more flexibility -- Open meeting law to apply at time of decision when Council acts. Work Groups have more flexibility to act and meet on moments notice
Will provide more direct avenue for consituents to go directly to Council regarding praise, concerns or comments
More efficient use of staff -- reduced time preparing agendas, meeting minutes etc - More time available on completing other important tasks
Time is capital -- reduction in meeting time for members of Council provides more time on larger issues, in training, lobbying, becoming educated
No Change Becomes a work group or task force project based
Combine with Another Commission Discontinue Formal Committee
City Council City Councilmember involvement
Projec Brian Tom Charlot Lloyd Glen
ted Stumpf Perrault Gabler Hilgart Posusta
Organizations Possible organization change /volunteer focus
City Council and Commissions Established by Ordinance
City Council and Commissions Established by Ordinance
1
City Council - Regular Meetings
23
24
24
24
24
24
No Change
Regular Quarterly Workshop
4
4
4
4
4
4
New - 4 added
2
City Council - Special Mtngs
No Change
6
6
6
6
6
6
Projected reduction due to reg wrkshop
3
Planning Commission
No Change
1 14
14
lCould consider removing Council liaison - staff reports
4
EDA (Economic Development Authority)
No change but task IEDC to help on special projects
14
14
14
Obtain volunteer support from IEDC Volunteers
IEDC (Industrial and Econ Dev Committee)
Shift volunteer efforts to project based. EDA foot soldiers 0
0
0
Remove Council participation - require staff liaison report
Adjust based on outcome of third party provider process
Parks Commission + Add Bertram Athletic Facility
Yellow Combined 12
Combined with Parks 0
Potential Elimination or reduction of meetings 0
12
MCC Advisory Board
0
FiberNet Advisory Board
0
0
Police Advisory Comm
Special projects as directed by Council..task frce 0
0
INo Council participation except as needed on task force
Monticello Orderly Annexation Board
6
6
6
No change
Library Board
MCC representation from City
0
0
Fire Relief Association
4
4
Statutory requirement
New Total - Formal meetings
83
44
54
48
48
46
Previous meeting count - Formal Meetings
123
82
60
66
62
42
Advisory Committees - Councilmember assigned
Transportation Advisory Committee Shift volunteer focus to project based assistance 4
4
4
Assist with addressing design of planned infrastructure
MBL River Crossing Transportation Coalition
Joint Powers agreement requires participation
6
6
6
One voting member /one alternate
Bertram Chain of Lakes Advisory Committee
11
11
11
Bertram Chain of Lakes Park Use Committee
TBD
Bertram Chain of Lakes Athletic Fields Planning Merged with Parks Commission TBD
Bertram Chain of Lakes Land Negotiation Team
Meets infrequently, manages City /County relationship
TBD
Personnel Committee
12
12
12
Wastewater Treatment Facility Planning
Staff reports directly to Council
0
0
Well Head Protection Committee
Staff to report directly to Council
0
0
Emergency Planning - Xcel
As needed - not a formal group - no notice needed
4
41
4
Emergency Planning - County
No change
4
4
Fire Truck Committee
Decision making on purchase to go directly to CC
TBD
Xcel Public Relations Meetings
As needed - not a formal group - no notice needed
2
2
Community Education Advisory Board
MCC Director as representative
TBD
Safety Committee
Retained as staff Committee only
0
0
No Council representative necessary
New total New meeting count
43
20
6
23
201
11
Previous meeting count
57
28
241
23
301
11
Provides volunteenters with opportunity to contribute toward task completion on projects they care about
Good volunteers not signing up because difficulty of making long term committement to a Commission... but the same person might be interested in service short term on an important task force.
Encourages Council to lead from top with input obtained through broader variety of strategies
Provides for more flexibility -- Open meeting law to apply at time of decision when Council acts. Work Groups have more flexibility to act and meet on moments notice
Will provide more direct avenue for consituents to go directly to Council regarding praise, concerns or comments
More efficient use of staff -- reduced time preparing agendas, meeting minutes etc - More time available on completing other important tasks
Time is capital -- reduction in meeting time for members of Council provides more time on larger issues, in training, lobbying, becoming educated
AGENDA
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 25, 2016 — 6:30 p.m.
Mississippi Room, Monticello Community Center
SPECIAL MEETING
Academy Room
5 p.m. City Council Workshop
Mississippi Room
6 p.m. Question and Answer Session with Cub Scout (Pack #272, Den 3)
Mayor: Brian Stumpf
Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
1. General Business
A. Call to Order & Pledge of Allegiance
B. Approval of Meeting Minutes
• Regular Meeting Minutes from January 11, 2016
C. Consideration of Adding Items to the Agenda
D. Citizen Comments
E. Public Service Announcements/Updates
F. Council Liaison Updates
• Personnel Committee
• IEDC
• TAC
• MCC Advisory Board
• PAC
G. Department Updates
• Department Head Update — Liquor Store
• Department Head Update — DMV
• City Administrator Update
2. Consent Agenda
A. Consideration to approve payment of bills
B. Consideration to approve new hires and departures for City departments
C. Consideration to approve the sale /disposal of surplus city property
D. Consideration to approve $5,000 for Public Broadband Alliance
E. Consideration to adopt Ordinance No. 631 for approval of the 2016 City of
Monticello Official Zoning Map. Applicant: City of Monticello
F. Consideration to ratify the EDA 2016 Annual Economic Development Work Plan
G. Consideration to adopt Resolution 2016 -005 accepting improvements and
authorizing final payment for the Hillside Farms 3rd and 4th Additions Public
Improvements, City Project 12C008
H. Motion to adopt Resolution 2016 -004 releasing parcels 155- 054- 001020, 155-
500- 101408 and 155 -500- 101412 for public sale or auction by Wright County
2A. Consideration of items removed from the consent agenda for discussion
3. Public Hearings
4. Regular Agenda
A. Consideration of adopting Resolution 2016 -006 accepting bids and awarding
contract for the TH 25 /CSAH 75 Intersection Improvements, City Project 100009
B. Consideration of adopting Resolution 2016 -007 accepting bids and awarding
contract for the 7th Street Retaining Wall Project, City Project 15C003
C. Consideration to adopt Ordinance No. 629 for amendment to the Monticello
Zoning Ordinance, Chapter 4, Section 5 (I) — Temporary Signs and Chapter 8,
Section 4 — Definitions for amendments to Temporary Sign regulations.
Applicant: City of Monticello
D. Consideration to approve preparation of a Parkland Conversion Request for the
Xcel /City Ballfields and former City bio- solids property
E. Consideration of adopting Resolution 2016 -008 authorizing submission of a
FY2017 Outdoor Recreation Grant application for Phase XI land acquisition at
the Bertram Chain of Lakes Regional Park
5. Added Items
6. Adjournment
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 11, 2016 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum
present. The pledge of allegiance was recited.
B. Approval of Meeting Minutes
• Special Meeting Minutes from December 14, 2015 (Eval)
Tom Perrault moved approval of the Special Meeting Minutes of
December 14, 2015 relating to the City Administrator's annual
review. Lloyd Hilgart seconded the motion. Motion carried
unanimously.
Special Meeting Minutes from December 14. 2015 (PW /Bldg.)
Tom Perrault moved approval of the Special Meeting Minutes of
December 14, 2015 as amended. This meeting included discussion on
a Public Works Director. Lloyd Hilgart seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from December 14, 2015
Tom Perrault moved approval of the regular meeting minutes of
December 14, 2015 as amended. Lloyd Hilgart seconded the motion.
Motion carried unanimously.
Special Meetinii Minutes from December 28. 2015 (bills)
Lloyd Hilgart moved approval of the Special Meeting Minutes of
December 28, 2015 relating to payment of bills. Tom Perrault
seconded the motion. Motion carried 4 -0 -1; Glen Posusta abstained
from the vote because he was not in attendance at the December 28
special meeting.
C. Consideration of Adding Items to the Agenda
• Charlotte Gabler added discussion on recycling.
Glen Posusta added discussion on the FiberNet Third Party Management
Interviews.
Brian Stumpf added to have an update from Tom Moores, Street
Superintendent, on above ground fuel tanks.
City Council Minutes — January 11, 2016 Page 1 1 8
• Jeff O'Neill added discussion on the commuter parking lot and FiberNet
Management Interviews.
D. Citizen Comments
Wes Olson, Monticello Lions Club, addressed the City Council in regard
to storage needs for the Lions Club. The Lions Club is in the process of
working on an agreement for storage with the Monticello Help Center but
this may not be in place for two years. Therefore, they would to use the
bowling alley space for cold storage as an interim solution. Brian Stumpf,
with agreement from the City Council, directed City staff to work with the
Lions Club and update the City Council on possible solutions.
E. Public Service Announcements
• Rachel Leonard, Communications Coordinator, gave an update on Holiday
Hours for Martin Luther King Day.
F. Council Liaison Updates
• Personnel Committee — Brian Stumpf noted that the Personnel
Committee conducted EDA Manager Interviews. He noted that the
candidates will be discussed at a future special EDA meeting.
• IEDC — Brian Stumpf attended a portion of the meeting at which time
there was discussion on the sign ordinance. He also mentioned that there
will be a new member.
• Planning Commission — Charlotte Gabler noted that the Planning
Commission agenda included: Zoning Map approval; Sign Ordinance
approval; and Massage Therapy Ordinance.
• BCOL — Glen Posusta commented that the last meeting touched on the
last parcel of the park — where the ballfields will be located. Angela
Schumann, Community Development Director, added that the group also
discussed grant funding; the RFP that was released for Phase I; and events
scheduled in the park in 2016.
G. Department Updates
• City Administrator Jeff O'Neill provided the following updates:
1. Updated on an email the City Council received in regard to animal
control. He noted that the issue noted in the email has been resolved.
He also mentioned that a quarterly report will be put together in
regard to animal control that Jennifer Schreiber is doing some
research on dog licensing.
2. Noted that the first meeting of the City Council quarterly workshop
will include an introduction of the goal setting process to be used by
staff and Council.
3. The Coalition of Utility Cities is setting its legislative strategy and
Mr. O'Neill will be attending the meeting.
4. The final EDA Manager candidates have been selected.
City Council Minutes — January 11, 2016 Page 2 1 8
5. In regard to the FiberNet Third Party management interviews, Mr.
O'Neill mentioned that there was a snafu in providing notice to the
City Council. Three members of the City Council were not notified
of the meeting due to a miscommunication.
2. Consent Agenda
Tom Perrault moved approval of the consent agenda. Charlotte Gabler seconded.
Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $306,910.87.
B. Consideration of approving new hires /departures. Recommendation: Approved
to ratify the hires for the MCC, Parks, and Water Department and the
departures for the MCC.
C. Consideration of approving the sale /disposal of surplus city property.
Recommendation: Approved the sale or disposal of 1) foam exercise mats
(Community Center) and 2) list of supplies from Public Works Department.
D. Consideration to approve City Council Special Workshop Schedule.
Recommendation: Approved the 2016 Special Workshop Schedule as
presented.
E. Consideration to approve the Wright County Annual Highway Maintenance
Agreement. Recommendation: Approved the 2016 Maintenance Agreement
with Wright County as presented.
F. Consideration to approve Resolution 2016 -001 approving State of Minnesota,
Department of Public Safety, Bureau of Apprehension Joint Powers Agreements
with the City of Monticello on behalf of its City Attorney. Recommendation:
Approved Resolution 2016 -001 approving State of Minnesota, Department of
Public Safety, and Bureau of Apprehension Joint Powers Agreements with
the City of Monticello on behalf of its City Attorney.
G. Consideration to adopt Resolution 2016 -002 approving the conveyance of Outlot
A Carlisle Village 4th Addition, Parcel 155- 183 - 000010 to the City of Monticello
for authorized public use. Recommendation: Approved Resolution 2016 -002
approving the conveyance of Outlot A, Carlisle Village 4tb Addition, Parcel
155- 183 - 000010 to the City of Monticello for authorized public use.
2A. Consideration of items removed from the consent agenda for discussion.
None.
City Council Minutes — January 11, 2016 Page 3 18
3. Public Hearings
A. Consideration to adopt Resolution 2016 -003 ordering improvements and
authorizing preparation of plans and specifications for the 2016 Street
Reconstruction Project and for TH 25/7th St. Intersection improvements, City
Proiect No. 15C001 and 15CO04
Shibani Bisson, WSB /City Engineer, presented the 2016 Street Reconstruction Project
and TH 25/7th Street Intersection Improvements. This project is part of the 2002 Overall
Street Reconstruction Program. After the completion of this project, approximately 80%
of the overall program will be completed. Ms. Bisson outlined the project area — Area 5.
She then gave a brief summary of the improvements including the street reconstruction
area, sidewalk/trail connections, and utility improvements. Ms. Bisson noted that if any
of the properties have current drainage issues they can be addressed within the project.
The presentation then proceeded to cover the 7th Street /TH 25 Intersection improvements.
Ms. Bisson covered the costs and funding of the projects. For Area 5 the assessments
total approximately 25% of the total cost. The rate is $4,500 per single family residential,
which also includes duplexes, and for non - residential rate it would be $100 per front foot.
This number can be adjusted based on actual costs. Sidewalk improvement costs per
sidewalk area were then reviewed. It was mentioned that if the Council chooses to
construct any sidewalks in the grid area, the City's policy includes benefitting property
owners to pay for 25% of the sidewalk construction, with the City paying the remaining
75 %. The costs for 7th Street /TH 25 intersection were then reviewed. The project
schedules were provided with the assessment hearing being tentatively scheduled for
October 24, 2016.
Glen Posusta commented that he would like to see concrete sidewalks installed. Brian
Stumpf concurred and added that concrete requires less maintenance and lasts longer.
Lloyd Hilgart noted that he is not in favor of assessing anyone for sidewalks.
Brian Stumpf opened the public hearing. The following individuals testified:
Michael Michaelis, 200 East Broadway. Mr. Michaelis commented that
he was assessed in 2003 when Main Street improvements were constructed. He
questioned if he was being assessed again. Shibani Bisson responded that he will
be assessed for 50% of his front footage for his access to Cedar Street. Mr.
Michaelis also questioned if sidewalks will be constructed on Cedar Street. Brian
Stumpf responded that he would support only a sidewalk on the west side of
Cedar and not on the east side. Ms. Bisson noted that staff's recommendation
would be to not have sidewalk on the east side of Cedar Street. Mr. Michaelis
expressed concern over the 7th Street /TH 25 intersection and the aesthetics and
boulevard being installed. His concern was in regard to the area being destroyed
because of winter conditions. Ms. Bisson responded that they have taken this into
account and will be looking at sustainable plantings and materials.
City Council Minutes — January 11, 2016 Page 4 1 8
Frank Ramicciotti, 307 Washington Street. Mr. Ramicciotti questioned
if the trail on Washington was only going to run two blocks. Ms. Bisson
responded that there will be a sidewalk constructed on the west side of
Washington Street from Broadway to the railroad tracks with this project. This
will connect to a sidewalk on Broadway and, in the future, will connect to 7th
Street. Mr. Ramicciotti's main concern with the project is that he is being
assessed twice for having one property. He currently owns a duplex on this
property and is being assessed $9,000. He commented that his property is only
worth $159,000 and doesn't feel that the improvements will increase his property
by this $9,000. Ms. Bisson responded that Mr. Ramicciotti can appeal the
assessment and can have a benefit appraisal completed that would tell if a benefit
was gained. Glen Posusta added that this is the fourth core area improved as part
of the overall street reconstruction project and in the first three the City assessed
duplexes for both units. Therefore, it wouldn't be fair to change the process now.
Brian Stumpf encouraged Mr. Ramicciotti to work with Ms. Bisson and staff on
this process.
Emily Diersen, 900 118th Ln. NW, Coon Rapids, MN. Ms. Diersen
owns a duplex at 301 East 3rd Street. She doesn't think it is fair to be assessed for
two properties and feels that the City should reconsider the amount. Brian Stumpf
responded that it actually wouldn't be fair to not assess for two properties because
that is what the City has done for the previous projects. He encouraged her to
work with City staff to appeal the assessment. Wayne Oberg, Finance Director,
added that this hearing is not an assessment hearing. The assessment hearing will
be held in the fall of this year, at which time, Ms. Diersen can dispute her
assessment.
Richard Quick, 113 East 4th Street. Mr. Quick commented that street
reconstruction is desperately needed on these streets. He added that it should
have been done years ago. He feels that because the City waited to do the street
improvements and only patched the area the costs are now higher than they would
have been. He commented that he hasn't received any documentation or
communication that states exactly what the properties are being assessed for. He
feels that the City isn't being transparent in regard to specifics of what
improvements property owners are receiving and the costs associated with what
they are receiving. Brian Stumpf responded that Mr. Quick is paying $4,500 for
street reconstruction. Shibani Bisson added that the City conducted a
neighborhood meeting and mailed several correspondence in regard to the project.
She also mentioned that property owners can contact her with any questions.
David Hayes, Representative of St. Peters Church. St. Peters Church is
being assessed $4,500 for the Parish House and the remaining property is being
assessed the $100 FF. Mr. Hayes questioned how the boundary between the
Parish House, which is being assessed as residential, and the Church, which is
being assessed as non - residential, decided? Ms. Bisson responded that she has a
City Council Minutes — January 11, 2016 Page 5 1 8
diagram and will meet with him and explain how the front footage for assessment
was decided.
Brian Stumpf closed the public hearing. Discussion on sidewalks commenced. The City
Council deliberated over various sidewalk sections. Shibani Bisson wanted input from
the City Council on which sidewalks to include in the project, which to bid as alternates,
and which to take out. Mr. Stumpf is concerned about the sidewalk between TH 25 and
Cedar Street on the south side of 7th Street. He thinks that this should be taken out and
wait until the south side area develops. City Staff responded that there is pedestrian
traffic on the south side of 7th Street and they would like to construct the sidewalk to
prevent what is happening near McDonalds where there isn't a sidewalk and pedestrians
have worn a path in the boulevard. Glen Posusta thinks there should be a sidewalk on 7th
Street for the businesses.
Glen Posusta question why all four corners of 7th Street and Highway 25 intersection
aren't scheduled for crosswalks. Shibani Bisson will look into including crosswalks on
all four corners.
Tom Perrault is not in favor of any sidewalk on Cedar Street and he feels that 7th Street
and Washington should be bid as alternates. Lloyd Hilgart is in favor of having
sidewalks on the south side of 7th Street and on Washington. Brian Stumpf is also in
favor of sidewalk on Washington. Charlotte Gabler questioned whether the City qualifies
for any other funding, for instance grants since it is in a school zone area. Angela
Schumann responded that she will look into it.
Lloyd Hilgart moved to adopt Resolution 2016 -003 ordering improvements and
authorizing preparation of plans and specifications for the 2016 Street
Reconstruction Project and for TH 25/7th Street Intersection improvements, City
Projects 15CO01 and 15CO04 and include sidewalks on south side of 71h street, west
side of Cedar Street, and Washington Street with the caveat that the sidewalks are
not assessed to residential property but be assessed to City as part of the base bid.
This also includes that costs will be broke out for sidewalks. Glen Posusta seconded
the motion. Motion carried 4 -1; Tom Perrault voted against for reasons noted
above.
4. Regular Agenda
A. Consideration to approve annual appointments and designations for 2016.
Brian Stumpf noted a couple of changes and commented on the updated list. He also
mentioned that Glen Posusta communicated that he can no longer serve as liaison on the
Parks Commission. Brian Stumpf questioned if any City Council member would like to
serve on the Parks Commission. No one volunteered at this time, therefore, that position
remained vacant. There was a question on the day and time of the meeting. Brian
Stumpf noted that the Personnel Committee will be looking at liaison appointments in the
near future and determine if they are needed.
City Council Minutes — January 11, 2016 Page 6 1 8
Glen Posusta moved approval of the annual appointments and designations for 2016
as updated. Lloyd Hilgart seconded. Motion carried unanimously.
B. Consideration to take action related to City hold on tax forfeit parcels 155 -054-
001020, 155 -500- 101408 and 155 -500- 101412
Angela Schumann gave an overview of the tax forfeited properties and provided options
for the City Council. These options include: releasing the hold on the three parcels to the
County; requesting the conveyance of the parcels for "public purpose" related to road
access and to prepare estimates for planning- related costs; requesting conveyance of the
parcels for "public purpose" relating to the blighted nature of potential environmental
issues associated with the parcels and to prepare estimates for planning - related costs; or
work with Wright County to acquire the parcels at market value. There was some
discussion among the City Council on the property. Tom Perrault commented that a new
Public Works building could be constructed on the site. Glen Posusta doesn't think the
City should own any additional property.
Glen Posusta moved approval of Alternate 1 releasing the hold on the three parcels
to Wright County. Charlotte Gabler seconded the motion. Motion carried 4 -1;
Tom Perrault voted against.
Add -On Items
1. Charlotte Gabler questioned whether there was an update on recycling and obtaining
bigger cans. Wayne Oberg responded that the City is equipped to swap out bigger
cans as needed or requested.
2. Glen Posusta commented on the FiberNet Third Management Party Interviews. He
noted that he will be in attendance.
3. Jeff O'Neill requested approval from the City Council to reduce the footprint of the
commuter lot and use a portion of the lot for private use for adjoining parcels. Glen
Posusta questioned the reason for this. Mr. O'Neill responded that a local developed
is interested in a portion of the lot to use for parking. There was a consensus of the
City Council to look into allowing the sale /use of a portion of the commuter lot.
4. Tom Moores updated the City Council on the cost of an above - ground 4,000 gallon
gasoline tank. The cost of two 4,000 gallon tanks would be $131,750 according to a
quote. It was a consensus of the City Council to wait for this until a new Public
Works facility is built.
5. Adjournment
By consensus the meeting was adjourned at 9:10 p.m.
Recorder: Jennifer Schreiber
Approved:
City Council Minutes — January 11, 2016 Page 7 1 8
Attest:
City Administrator
IN,
City Council Minutes — January 11, 2016 Page 8 18
City Council Agenda: 1/25/16
2A. Consideration to approve the payment of bills (WO)
A. REFERENCE AND BACKGROUND:
City staff submits the attached bill registers and purchasing card registers for approval by
Council. The bill registers contain all invoices processed and the purchasing card
registers contain all card purchases made since the last Council meeting. Subject to MN
Statutes, most invoices require Council approval prior to releasing checks for payment.
The day following Council approval, payments will be released unless directed
otherwise. A credit purchasing agreement and policy was approved by Council initially
and card purchases must comply with the policy.
If Council has no questions or comments on the bill and purchase card registers, these can
be approved with the consent agenda. If requested, this item can be removed from
consent and discussed prior to making a motion for approval.
Al. Budget Impact: None
A2. Staff Workload Impact: No additional work required
B. ALTERNATIVE ACTIONS:
1. Motion to approve the bill and purchase card registers for a total amount of
$751,747.52.
2. Motion to approve the registers with changes directed by Council.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1 or #2, per direction of Council.
D. SUPPORTING DATA:
Bill registers
Purchase Card registers
Accounts Payable
Computer Check Proof List by Vendor
User:
Debbie.Davidson
Printed:
01/15/2016 - 2:53PM
Batch:
00201.01.2016 - 201.01.2016 US Bank
Invoice No
Description
Amount
Payment Date
Acct Number
Vendor: 2439
DEPT OF EMPLOYMENT & ECON DEVELO
Check Sequence: 1
7975675
Quarter 4 Unemployment Benefits
738.88
12/31/2015
101 43120- 414200
7975675
Quarter 3 Unemployment Benefits
- 115.49
12/31/2015
101 - 45201- 414200
7975675
Quarter 4 Unemployment Benefits
1,821.76
12/31/2015
101 - 45201- 414200
7975675
Quarter 4 Unemployment Benefits
203.08
12/31/2015
101 - 43111- 414200
Check Total:
2,648.23
Vendor: 3241
LINCOLN FINANCIAL GROUP
Check Sequence: 2
1/1/2016
January 2016
1,863.16
01/15/2016
101 - 00000 - 217066
Check Total:
1,863.16
Vendor: 2811
US BANK CORPORATE PMT SYSTEM
Check Sequence: 3
1/6/2016
Wall Street Journal - Monthly Subscription
32.99
12/31/2015
101 - 41520- 433100
1/6/2016
Advanced Disposal - Mattress in Trash at Xcel S
29.25
12/31/2015
101 - 41520- 443990
1/6/2016
Nat'l Public Employer Labor Relations Assoc - 2
200.00
01/15/2016
101 - 41800 - 443300
1/6/2016
NBP - Labels, Pens, Paper, Envelope, Cutter
226.29
12/31/2015
101 - 41940 - 420990
1/6/2016
Amazon - Lased et Toner
69.99
12/31/2015
101 - 41940 - 420990
1/6/2016
Amazon - Lased et Toner
71.62
12/31/2015
101 - 41940 - 420990
1/6/2016
NBP - Return Envelopes from orig order 12/10
-15.84
12/31/2015
101 - 41940 - 420990
1/6/2016
NBP - Pens, Tape, Index Tabs, Organizer
145.61
12/31/2015
101 - 41940 - 420990
1/6/2016
Randys Sanitation - Dec 2015 Shredding CH
16.50
12/31/2015
101 - 41940 - 431990
1/6/2016
USPS - Certified Letter w/Return Receipt (JS)
6.74
12/31/2015
101 - 41940 - 432200
1/6/2016
ThyssenKrupp - Maintenance Agreement I1 /1 /1'
376.98
12/31/2015
101 - 41941- 431900
1/6/2016
Cub - Milk; Orange Juice C -mas party
11.58
12/31/2015
101 - 42200 - 421990
1/6/2016
Office Depot - Wall /Erase Year; 12mm blk; x -str
88.97
12/31/2015
101 - 42200 - 421990
1/6/2016
Runnings - (2) 24pk 05L water
6.58
12/31/2015
101 - 42200 - 421990
1/6/2016
O'Reilly's - #E4- fuse
15.99
12/31/2015
101 - 42200 - 421990
1/6/2016
Walmart - Bracket - TV wall mount- Fire
69.96
12/31/2015
101 - 42200 - 421990
1/6/2016
Runnings -asst. drill bits; (2) sealing block; sock
87.48
12/31/2015
101 - 42200 - 421990
1/6/2016
Verizon - Tender 7- car charger I -pad
18.74
12/31/2015
101 - 42200 - 421990
1/6/2016
Verizon - Tender 3- car charger; case- I -pad
78.73
12/31/2015
101 - 42200 - 421990
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Runnings -(2) 150W bulb; hand clnr; 2.5 gal. exl
102.71
12/31/2015
101 - 42200 - 421990
1/6/2016
WHCE - Fire
27.95
12/31/2015
101 - 42200 - 431900
1/6/2016
Verizon - FIREDN - Oct 21 - Nov 20
70.02
12/31/2015
101 - 42200 - 432100
1/6/2016
Charter - TV fire hall. Changing to FNM
66.68
12/31/2015
101 - 42200 - 432100
1/6/2016
MN State Fire Chiefs Asso.- (3) Officer Schl- M.
660.00
12/31/2015
101 - 42200 - 433100
1/6/2016
Active 911- (2) subscriptons upgrades for tablets
11.52
12/31/2015
101 - 42200 - 443300
1/6/2016
Grady's - Keys (2) for City Garage
3.98
12/31/2015
101 - 42400 - 421990
1/6/2016
Verizon - Nov 4 - Dec 3
100.96
12/31/2015
101 - 42400 - 432100
1/6/2016
U of CCE - Building Officials Training 1/13/1
390.00
01/15/2016
101 - 42400 - 433100
1/6/2016
U of M GCE - Building Officials Training 1 /14 /1
130.00
01/15/2016
101 - 42400- 433100
1/6/2016
U of M CCE - Building Officials Training 1 /11,
415.00
01/15/2016
101 - 42400 - 433100
1/6/2016
WHCE - 909 Golf Course Rd
19.95
12/31/2015
101 - 43110 - 431900
1/6/2016
Advanced Disposal - October 2015
113.38
12/31/2015
602 - 49480 - 431000
1/6/2016
Advanced Disposal - November 2015
113.38
12/31/2015
602 - 49480 - 431000
1/6/2016
Grady's - Sewer Jet/Vac- Rod Thread; mender he
16.48
12/31/2015
602 - 49490 - 422100
1/6/2016
Monti Napa -Sewer Jet/Vac- MMM08609
17.85
12/31/2015
602 - 49490 - 422100
1/6/2016
Monti Napa -Sewer Jet/VAc -Napa RV T (210)
18.62
12/31/2015
602 - 49490- 422100
1/6/2016
Grady's - 9302- bearing for Crane
20.50
12/31/2015
602 - 49490 - 422100
1/6/2016
Monti Napa -Sewer Jet/Vac- R O Hydraulic; RV
27.26
12/31/2015
602 - 49490 - 422100
1/6/2016
ABM Equipment- Sewer Jet/Vac- part
87.35
12/31/2015
602 - 49490 - 422100
1/6/2016
Crow River Farm Equip- 13x72xl/8- Alum DP -(
58.53
12/31/2015
602 - 49490 - 422110
1/6/2016
USA Bluebook- Meas. Wheel; 4' Ins. Probe; etc 1
218.18
12/31/2015
602 - 49490 - 422110
1/6/2016
Royal Tire - (2) Trk Mount/Dismount Tires
617.06
12/31/2015
602 - 49490 - 422200
1/6/2016
Trusted Employees - Background Check (1)
21.00
12/31/2015
602 - 49490 - 431990
1/6/2016
Verizon - Nov 4 - Dec 3
45.77
12/31/2015
602 - 49490 - 432100
1/6/2016
Verizon - Oct 11 - Nov 10
8.34
12/31/2015
602 - 49490 - 432100
1/6/2016
WHCE - Sunset Ponds- 11 /1- 12/1/2015 (862) UA
112.88
12/31/2015
602- 49490 - 438100
1/6/2016
WHCE - 1645 & 1675 CR 39
31.02
12/31/2015
602 - 49490 - 438100
1/6/2016
Aramark - Nov. 2015 -Sewer
44.60
12/31/2015
602 - 49490 - 441700
1/6/2016
Arctic Glacier - resale - inv.#426532809; 42653_
125.50
12/31/2015
609 - 49750- 425500
1/6/2016
Cub -(26) limes
8.58
12/31/2015
609 - 49750- 425500
1/6/2016
Cub - (22) limes
7.26
12/31/2015
609 - 49750- 425500
1/6/2016
Cub - (30) limes
9.90
12/31/2015
609 - 49750- 425500
1/6/2016
Arctic Glacier - resale - inv.#426534909; 42453
220.67
12/31/2015
609 - 49750- 425500
1/6/2016
Cub - (26) limes; (8) lemons
15.70
12/31/2015
609 - 49750- 425500
1/6/2016
Cub - resale (40) limes; (8) Lemons
20.32
01/15/2016
609 - 49750- 425500
1/6/2016
Cub - resale- (32) limes; (17) Lemons
25.69
12/31/2015
609 - 49750- 425500
1/6/2016
Cub - (16) balloons for display
55.46
12/31/2015
609 - 49754- 421990
1/6/2016
Grady's- 175 W. Bulb - returned on 1/14/16 wr.
21.38
01/15/2016
609 - 49754- 421990
1/6/2016
Advanced Disposal - October 2015
23.87
12/31/2015
609 - 49754- 431000
1/6/2016
Advanced Disposal - November 2015
23.87
12/31/2015
609 - 49754- 431000
1/6/2016
WHCE -Hi -Way
21.32
12/31/2015
609 - 49754- 431900
1/6/2016
G & K- inv.floor mats #1043348093; 104334250
147.53
12/31/2015
609 - 49754- 431990
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
G & K- inv.floor mats # 1043359160; 10433536
109.21
12/31/2015
609 - 49754- 431990
1/6/2016
Wahnart - plates; forks; cups; spoons; paper tow(
25.05
12/31/2015
656- 49870 - 421990
1/6/2016
Home Depot - (5) 5 gal water w/ empty exchang
34.30
12/31/2015
656- 49870 - 421990
1/6/2016
Office Depot - 3 -hole punch
24.57
12/31/2015
656- 49870 - 421990
1/6/2016
Advanced Disposal - October 2015
79.56
12/31/2015
656- 49870 - 431000
1/6/2016
Advanced Disposal - November 2015
74.63
12/31/2015
656- 49870 - 431000
1/6/2016
Advanced Disposal - October 2015
34.34
12/31/2015
656- 49870 - 431010
1/6/2016
Advanced Disposal - November 2015
34.34
12/31/2015
656- 49870 - 431010
1/6/2016
Randys Sanitation - Dec 2015 Shredding FNM
16.50
12/31/2015
656- 49870 - 431990
1/6/2016
Trusted Employees - Background Check CSR (1
23.00
12/31/2015
656- 49870 - 431990
1/6/2016
Verizon - Oct 11 - Nov 10
8.34
12/31/2015
656- 49870 - 432100
1/6/2016
JJ Keller & Asso- Annual CPN Training
32.06
12/31/2015
656- 49870 - 433100
1/6/2016
JJ Keller & Asso - Annual CPN Training
128.25
12/31/2015
656- 49870 - 433100
1/6/2016
Advanced Disposal - October 2015
218.87
12/31/2015
226 - 45122- 431000
1/6/2016
Advanced Disposal - November 2015
208.87
12/31/2015
226- 45122- 431000
1/6/2016
G & K - Mats
18.40
12/31/2015
226 - 45122- 431110
1/6/2016
G & K - Mats
21.90
12/31/2015
226 - 45122- 431110
1/6/2016
G & K - Mat Service
19.70
12/31/2015
226 - 45122- 431110
1/6/2016
G & K Services - Mops
19.70
12/31/2015
226 - 45122- 431110
1/6/2016
ThyssenKrupp - Maintenance Agreement 11 /1 /1'
376.98
12/31/2015
226 - 45122- 431900
1/6/2016
WHCE - MCC
27.95
12/31/2015
226 - 45122- 431900
1/6/2016
WHCE -MCC
19.95
12/31/2015
226 - 45122- 431900
1/6/2016
Verizon - Nov 4 - Dec 3
94.35
12/31/2015
226 - 45122- 432100
1/6/2016
Constant Contact - Monthly Membership Websit
55.00
01/15/2016
226- 45122- 432200
1/6/2016
Electric Motor Service - Airhandler #5 - New M
670.83
12/31/2015
226 - 45122- 440440
1/6/2016
G & K - Uniforms - Jeans
10.80
12/31/2015
226 - 45122- 441700
1/6/2016
G & K - Uniform Rental - Jeans
10.80
12/31/2015
226- 45122- 441700
1/6/2016
G & K - Uniform Rental - Jeans
10.80
12/31/2015
226 - 45122- 441700
1/6/2016
G & K Services - Uniform Rental - Jeans
10.80
12/31/2015
226 - 45122- 441700
1/6/2016
G & K - Towel Rental
4.40
12/31/2015
226 - 45122- 441710
1/6/2016
G & K - Towel Rental
4.40
12/31/2015
226 - 45122- 441710
1/6/2016
G & K - Towel Service
3.30
12/31/2015
226 - 45122- 441710
1/6/2016
G & K Services - Towels
3.30
12/31/2015
226 - 45122- 441710
1/6/2016
Dept of Agriculture - Renew MN Grown License
61.50
12/31/2015
226 - 45122- 443300
1/6/2016
Monti Chamber of Commerce - 2nd Membershil
100.00
12/31/2015
226 - 45122- 443300
1/6/2016
Walmart - Cupcakes
20.64
12/31/2015
226 - 45127- 421460
1/6/2016
Sportsmith - Resistance Bands (16)
93.02
12/31/2015
226 - 45127- 421720
1/6/2016
Gopher Sport - Workout Mat Pack(30) & Mat W
895.34
12/31/2015
226 - 45127- 421720
1/6/2016
Walmart.com - Dumbbells (2 sets of 8)
240.00
12/31/2015
226 - 45127- 421720
1/6/2016
Amazon - Plyometric Platform Box Sets (2)
387.98
12/31/2015
226- 45127- 421720
1/6/2016
Amazon - Zefal Bicycle Toe Straps (5)
39.90
12/31/2015
226- 45127- 421720
1/6/2016
Amazon - 8 lb Medicine Ball (2)
85.48
12/31/2015
226 - 45127- 421720
1/6/2016
Amazon - Dumbbells 12 lb (2 sets)
257.92
12/31/2015
226 - 45127- 421720
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Walmart.com - Life Vests (12)
158.94
12/31/2015
226 - 45127- 421750
1/6/2016
Recreation Supply - Exotube 40" (3)
192.21
12/31/2015
226 - 45127- 421750
1/6/2016
Walmart - Program Supplies - Candy
6.48
12/31/2015
226 - 45127- 421980
1/6/2016
Walmart - Cups
3.28
12/31/2015
226 - 45127- 421980
1/6/2016
Walmart - Bananas
1.60
12/31/2015
226 - 45127- 425410
1/6/2016
Dacotah Paper - Concession Supplies
37.69
12/31/2015
226 - 45127- 425410
1/6/2016
Dacotah Paper - Concession Products
131.65
12/31/2015
226 - 45127- 425410
1/6/2016
Walmart - Apples, Bananas
8.41
12/31/2015
226 - 45127- 425410
1/6/2016
Walmart - Bananas, Zone Bars, Apples, Oranges
47.42
12/31/2015
226 - 45127- 425410
1/6/2016
Cub - Resale Hot Dog Buns (8 pkgs)
20.00
01/15/2016
226 - 45127- 425410
1/6/2016
Cub - Concession Resale - Apples & Bananas
8.41
01/15/2016
226 - 45127- 425410
1/6/2016
Paula Paulson - Draping for Wedding
400.00
12/31/2015
226 - 45127- 431990
1/6/2016
Ausco - Softball League Champion T -Shirts (28)
168.00
12/31/2015
226 - 45127- 443900
1/6/2016
Milaca Unclaimed Freight - (4) magnet tools
14.92
12/31/2015
601 - 49440 - 421990
1/6/2016
Grady's -29" Spade Drain Fiberglass
32.99
12/31/2015
601 - 49440 - 421990
1/6/2016
Home Depot - 1 -1 /4 "x 10' Pipe; coupling
27.63
12/31/2015
601 - 49440 - 421990
1/6/2016
Grady's - well houses 24oz Simple Green; 12oz `
12.78
12/31/2015
601 - 49440 - 421990
1/6/2016
Snap -On Tools - 1/2 ", 5 -Pt. Socket
44.42
12/31/2015
601- 49440 - 421990
1/6/2016
Crow River Farm Equip- 13x72xl/8- Alum DP -(
58.53
12/31/2015
601 - 49440 - 422110
1/6/2016
USA Bluebook- Meas. Wheel; 4' Ins. Probe; etc
218.19
12/31/2015
601 - 49440 - 422110
1/6/2016
Home Depot -Well Hs #1- IOpk ss clamp
5.58
12/31/2015
601 - 49440 - 422300
1/6/2016
Grady's -500w bulb for I MG Tower
8.99
12/31/2015
601 - 49440 - 422700
1/6/2016
Grady's - (2) T3 9500 Lumen Halo; 500w bulb g
28.97
12/31/2015
601 - 49440 - 422700
1/6/2016
Grady's - (4) Electrical Tape
3.96
12/31/2015
601 - 49440 - 422701
1/6/2016
Grady's - aircraft bit drill
9.99
12/31/2015
601 - 49440 - 422701
1/6/2016
Grady's -(2) pickup tool; toolbox
29.97
12/31/2015
601 - 49440 - 422701
1/6/2016
Runnings -step ladder; tool box; retract. knife; e
85.78
12/31/2015
601 - 49440 - 422701
1/6/2016
WHCE - 5980 Jason- Water
19.95
12/31/2015
601 - 49440 - 431900
1/6/2016
WHCE - 207 Chelsea Rd- Water
32.95
12/31/2015
601 - 49440 - 431900
1/6/2016
WHCE - 209 Cedar St- Water
29.95
12/31/2015
601 - 49440 - 431900
1/6/2016
WHCE - 132 E Broadway St- Water
19.95
12/31/2015
601 - 49440 - 431900
1/6/2016
WHCE - 200 Dundas Rd- Water
29.95
12/31/2015
601 - 49440 - 431900
1/6/2016
Trusted Employees - Background Check (1)
21.00
12/31/2015
601 - 49440 - 431990
1/6/2016
Verizon - Nov 4 - Dec 3
45.76
12/31/2015
601 - 49440 - 432100
1/6/2016
Verizon - Oct 11 - Nov 10
8.34
12/31/2015
601 - 49440 - 432100
1/6/2016
Monti Tire & Auto - front wheel alignment
59.95
12/31/2015
601 - 49440 - 440500
1/6/2016
Aramark - Nov. 2015 -Water
44.60
12/31/2015
601 - 49440 - 441700
1/6/2016
Reds - premium blower fuel for 4th St rink
11.34
12/31/2015
101 - 45201- 421300
1/6/2016
Runnings -(2) tie down straps
49.75
12/31/2015
101 - 45201- 421650
1/6/2016
Auto Value- shop lights- (2) LED 3 cell
34.00
12/31/2015
101 - 45201- 421650
1/6/2016
Auto Value- roll around stool
38.99
12/31/2015
101 - 45201- 421650
1/6/2016
Hirshfield's - (1) qt. Savanna; (1) qt Primer; (1) c
72.99
12/31/2015
101 - 45201- 421650
1/6/2016
Sherwin Williams - (2) easyflow; Prograde 5" di;
52.80
12/31/2015
101 - 45201- 421990
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Auto Value- #230- (6) trailer wire; RV Blade; (9)
36.01
12/31/2015
101 - 45201- 422100
1/6/2016
Monti Napa -(4) oil filters; (2) air filter
49.80
12/31/2015
101 - 45201- 422100
1/6/2016
Monti Napa- #230 (6) EP Moly M lights; (2) LE_
67.92
12/31/2015
101 - 45201- 422100
1/6/2016
Auto Value - fuel shut off valve; hose clamp; fue
15.47
01/15/2016
101 - 45201- 422100
1/6/2016
Paypal- ebay- 4x27W LED SUV lamp
36.99
12/31/2015
101 - 45201- 422110
1/6/2016
Crysteel Truck - #229- swivel bracket (mic hold(
3.78
12/31/2015
101 - 45201- 422110
1/6/2016
Runnings - (2) LED flashlights
10.98
12/31/2015
101 - 45201- 422110
1/6/2016
Paypal- ebay- LED lights for JD- 1Ox27W
104.98
12/31/2015
101 - 45201- 422110
1/6/2016
Pipeline Supply - closet gasket
3.85
12/31/2015
101 - 45201- 422300
1/6/2016
Grady's - (6) foam paint brush
4.90
12/31/2015
101 - 45201- 422300
1/6/2016
Grady's -10.1 oz caulk
6.49
12/31/2015
101 - 45201- 422300
1/6/2016
Hirshfield's - IOpk 4" Gold stripe; cut/trim 4% bn
31.63
12/31/2015
101 - 45201- 422300
1/6/2016
Home Depot -4'8' plywood; (16) 1x8 poplar brd;
89.19
12/31/2015
101 - 45201- 422300
1/6/2016
Sherwin Williams - (Fieldlazer S90
975.00
12/31/2015
101 - 45201- 424100
1/6/2016
Lano- 68" Angle Broom
3,720.50
12/31/2015
101 - 45201- 424100
1/6/2016
Lano- Forks /Auger powerhead- cc approv. 10 /2C
2,821.00
12/31/2015
101 - 45201- 424100
1/6/2016
Advanced Disposal - October 2015
47.74
12/31/2015
101 - 45201- 431000
1/6/2016
Advanced Disposal - October 2015
23.87
12/31/2015
101- 45201- 431000
1/6/2016
Advanced Disposal - October 2015
23.87
12/31/2015
101 - 45201- 431000
1/6/2016
Advanced Disposal - November 2015
47.74
12/31/2015
101 - 45201- 431000
1/6/2016
Advanced Disposal - November 2015
23.87
12/31/2015
101 - 45201- 431000
1/6/2016
Advanced Disposal - November 2015
23.87
12/31/2015
101 - 45201- 431000
1/6/2016
WHCE - 2171 W. River St.- Parks
36.45
12/31/2015
101- 45201 - 431900
1/6/2016
WHCE - 107 River St W - Parks
19.95
12/31/2015
101 - 45201- 431900
1/6/2016
Trusted Employees - Background Check (1)
23.00
12/31/2015
101 - 45201- 431990
1/6/2016
Aramark - Nov. 2015 -Parks
109.16
12/31/2015
101 - 45201- 441700
1/6/2016
Advanced Disposal - October 2015
11.93
12/31/2015
101 - 45501- 431990
1/6/2016
Advanced Disposal - November 2015
11.93
12/31/2015
101 - 45501- 431990
1/6/2016
Batteries Plus Bulbs - Emergency Lighting - 6V
273.00
12/31/2015
101 - 45501- 443990
1/6/2016
Monti Napa - Supplies for Library - Slide Termir
16.79
12/31/2015
101 - 45501- 443990
1/6/2016
Target - EDS Special Meeting Food
28.60
12/31/2015
213 - 46500- 443990
1/6/2016
NBP - Paper, Pens,
118.64
12/31/2015
217 - 41990 - 420990
1/6/2016
Holiday - Unleaded fue; 9.483 gals @ $1.999
18.96
12/31/2015
217 - 41990- 421200
1/6/2016
Holiday - Unleaded Fuel 9.617 gals @ $1.959
18.84
12/31/2015
217 - 41990- 421200
1/6/2016
Holiday - Unleaded Fuel 10.517 gals @ $1.869
19.66
12/31/2015
217 - 41990 - 421200
1/6/2016
Super America - Unleaded Fuel 7.617 gals @ $1
14.46
12/31/2015
217 - 41990- 421200
1/6/2016
Walmart - Light Bulb
5.44
12/31/2015
217 - 41990 - 421990
1/6/2016
WHCE - DMV
19.95
12/31/2015
217 - 41990 - 431900
1/6/2016
Randys Sanitation - Dec 2015 Shredding DMV
16.50
12/31/2015
217 - 41990 - 431990
1/6/2016
USPS - Priority Mail to St.Paul - 3 pkgs
20.00
12/31/2015
217 - 41990 - 432200
1/6/2016
USPS - Priority Mail Package to St.Paul (2); Firs
15.73
12/31/2015
217- 41990 - 432200
1/6/2016
Monti Chamber of Commerce - 2nd Membershil
100.00
12/31/2015
217 - 41990 - 443300
1/6/2016
Walmart.com - Dumbbells (2 sets of 8) - Sales 1
16.50
12/31/2015
226 - 00000 - 115030
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Walmart.com - Life Vests (12)
10.93
12/31/2015
226 - 00000 - 115030
1/6/2016
Walmart - Packaging Tape
5.97
12/31/2015
226 - 45122- 420990
1/6/2016
NBP - Paper, Pen, Staples
63.65
12/31/2015
226 - 45122- 420990
1/6/2016
Walmart - Tape
3.97
12/31/2015
226 - 45122- 420990
1/6/2016
NBP - Monthly Desk Pad (to be refund in 01/16)
10.09
12/31/2015
226 - 45122- 420990
1/6/2016
Walmart - Dishsoap
15.94
12/31/2015
226 - 45122- 421100
1/6/2016
Spectrum Supply - Cleaning Supplies
399.18
12/31/2015
226 - 45122- 421100
1/6/2016
Dacotah Paper - Cleaning Supplies
695.47
12/31/2015
226 - 45122- 421100
1/6/2016
Dacotah Paper - Cleaning Supplies
607.11
12/31/2015
226 - 45122- 421100
1/6/2016
Dacotah Paper - Cleaning Supplies
216.17
12/31/2015
226 - 45122- 421100
1/6/2016
Walmart - Cleaning Supplies: Clorox Wipes
15.69
12/31/2015
226 - 45122- 421100
1/6/2016
Ausco - Uniform Shirts & Sweatshirts for Emplc
230.00
12/31/2015
226 - 45122- 421110
1/6/2016
Holiday - Diesel 6.4650 gals @ $2.26 gal - Fuel t
14.60
12/31/2015
226 - 45122- 421200
1/6/2016
Spectrum Supply - Bathroom & Lockerroom Sul
549.88
12/31/2015
226 - 45122- 421990
1/6/2016
Dacotah Paper - Cold Packs, Kleenex
78.31
12/31/2015
226- 45122- 421990
1/6/2016
Dacotah Paper - Bathroom & Lockerroom Suppl
150.60
12/31/2015
226 - 45122- 421990
1/6/2016
Walmart - Batteries, Clock
42.91
12/31/2015
226 - 45122- 421990
1/6/2016
Dacotah Paper - Locker room & Bathroom Supp
432.78
12/31/2015
226 - 45122- 421990
1/6/2016
Walmart - Pens, Batteries, Folder,
17.80
12/31/2015
226 - 45122- 421990
1/6/2016
Covoc - Locker Room Shower Curtains
117.15
01/15/2016
226 - 45122- 421990
1/6/2016
Dacotah Paper- Squeegees
85.56
12/31/2015
226 - 45122- 422100
1/6/2016
Holiday - Jumper Cables for Brush Machine
10.68
12/31/2015
226 - 45122- 422100
1/6/2016
Upholstery Plus - Upholster Pads for Fitness Eqi
745.00
12/31/2015
226 - 45122- 422105
1/6/2016
Grady's - Cable Clamps for Fitness Equipment (:
7.00
12/31/2015
226- 45122- 422105
1/6/2016
Sportsmith - Treadmill Belts (3)
76.45
12/31/2015
226 - 45122- 422105
1/6/2016
Grady's - Extension Cord End
6.49
12/31/2015
226 - 45122- 422990
1/6/2016
Grady's - Felt Strap for Bench
4.49
12/31/2015
226- 45122- 422990
1/6/2016
Home Depot - Bulbs, Hoses, Wheel Casters, Bat
252.35
12/31/2015
226 - 45122- 422990
1/6/2016
APEC - Rilters (15) Pads (4)
429.29
12/31/2015
226 - 45122- 422990
1/6/2016
Home Depot - 50' Extension Cord for Fitness Cc
21.96
12/31/2015
226 - 45122- 422990
1/6/2016
J H Larson - Lights (30)
134.56
12/31/2015
226 - 45122- 422990
1/6/2016
Bartley Sales Co - Partitions for Locker Rooms
2,045.00
12/31/2015
226 - 45122- 424100
1/6/2016
Grady's -(120) oz mineral spriits
14.99
12/31/2015
101- 43120 - 421510
1/6/2016
Grady's -(2) lime /rust remover
8.98
12/31/2015
101 - 43120- 421990
1/6/2016
Monti RV - (2) 201b LP gas
40.00
12/31/2015
101- 43120 - 421990
1/6/2016
Runnings - grease gun; (2) 1" clevis
203.97
12/31/2015
101 - 43120 - 421990
1/6/2016
Grady's -(2) Freezer Tape -Tree trim notes
6.58
12/31/2015
101 - 43120 - 421990
1/6/2016
Fastenal - shallow drop in
0.64
12/31/2015
101 - 43120 - 422100
1/6/2016
Home Depot - (2) 100W Led
19.94
12/31/2015
101 - 43120 - 422100
1/6/2016
Monti Napa - #113 (5) halogen capsule
42.30
12/31/2015
101 - 43120 - 422100
1/6/2016
Boyer Truck - #110 - Rep. HD Kit;(4) clamp; (3)
93.42
12/31/2015
101 - 43120 - 422100
1/6/2016
Titan Machine- #721; #621- (3) air filter
147.75
12/31/2015
101 - 43120 - 422100
1/6/2016
Boyer Truck - #110 (4) bushing; (4) pin- spring;(
243.64
12/31/2015
101- 43120 - 422100
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Monti Napa - Belt - NBH 25- 080590
38.80
12/31/2015
101 - 43120 - 422100
1/6/2016
Monti Napa - #179- (2) adapters
10.10
12/31/2015
101 - 43120 - 422100
1/6/2016
Trueman Welters - air filter
30.75
12/31/2015
101 - 43120 - 422100
1/6/2016
Trueman Welters -(5) variety filters
262.70
12/31/2015
101 - 43120 - 422100
1/6/2016
Titan Machinery - #621 & #721 - (2) RodAssem
1,330.77
01/15/2016
101 - 43120 - 422100
1/6/2016
Monti Napa - #112 & #117 fuel filter; oil filter
14.50
12/31/2015
101 - 43120 - 422110
1/6/2016
Monti Napa - #117- (2) fuel filter
18.30
12/31/2015
101 - 43120 - 422110
1/6/2016
Monti Napa - #107 (2) hub cap; (2) grease- supe
39.36
12/31/2015
101 - 43120 - 422110
1/6/2016
Monti Napa - #107; #124 Broom- (2) coupler; (2
88.42
12/31/2015
101 - 43120- 422110
1/6/2016
Boyer Truck - #111 -brake kit; drum; slack adjus
1,409.04
12/31/2015
101 - 43120 - 422110
1/6/2016
Monti Napa - #111- (2) wheel Scotse
82.22
12/31/2015
101 - 43120 - 422110
1/6/2016
Royal Tire 4130 - (4) mount; rotate; etc
547.68
12/31/2015
101 - 43120 - 422200
1/6/2016
Heartland Tire- #107- (4) dismount/install
1,739.88
12/31/2015
101 - 43120 - 422200
1/6/2016
Nuss Trucking - #116 -(1) tube; clamps; cooling 1
1,860.02
12/31/2015
101 - 43120 - 422200
1/6/2016
Warning Lites- (100) 28" cones
1,290.00
12/31/2015
101 - 43120 - 422600
1/6/2016
Lano -- Bobcat Mower 2016
4,973.50
12/31/2015
101 - 43120 - 424100
1/6/2016
Verizon - Nov 4 - Dec 3
104.35
12/31/2015
101 - 43120 - 432100
1/6/2016
Verizon - Oct 21 - Nov 20
26.02
12/31/2015
101- 43120 - 432100
1/6/2016
Percision Frame - #107 & #130- align front whet
204.00
12/31/2015
101 - 43120 - 440500
1/6/2016
Aramark - Nov. 2015 - Streets
147.68
12/31/2015
101 - 43120 - 441700
1/6/2016
Envirotech - (4,200) gal Meltdown Apex C- Stag
5,376.00
12/31/2015
101 - 43125- 421700
1/6/2016
Envirotech - correction (4,200) gal Meltdown Ap
-33.28
12/31/2015
101 - 43125- 421700
1/6/2016
Auto Value- (2) Vinyl was primer; universal swit
56.97
12/31/2015
101 - 43125- 421990
1/6/2016
Dyna - bench grinding wheel
409.66
12/31/2015
101 - 43125- 421990
1/6/2016
Fastenal - (4) snowplow repair links
24.40
12/31/2015
101 - 43125- 422100
1/6/2016
Runnings - Apex Storage tank- (4) galv. eye bolt
46.46
12/31/2015
101 - 43125- 422100
1/6/2016
Mimbach Fleet- (30) 1 -1/2' Fertilizer hose
88.17
12/31/2015
101 - 43125- 422100
1/6/2016
Runnings - Anti Ice Storage Tank- 2" stand. port
90.46
12/31/2015
101 - 43125- 422100
1/6/2016
Runnings - 1 1/2" valve; worm screw clamp; hos
103.53
12/31/2015
101 - 43125- 422100
1/6/2016
Royal Tire - #120- (2) Cap /Casing; (2) OTR; etc
1,130.50
12/31/2015
101 - 43125- 422200
1/6/2016
Fastenal - cutting edge bolts
143.94
12/31/2015
101 - 43125- 422460
1/6/2016
Dyna - (50) bolt GR8 Dome Head Plow
237.28
12/31/2015
101 - 43125- 422460
1/6/2016
Dyna - (50) bolt GR8 - will return -wrong bolts
306.98
12/31/2015
101 - 43125- 422460
1/6/2016
Lano -Snow Pusher; Snow Blower - State Contra
13,100.00
12/31/2015
101 - 43125- 424100
1/6/2016
AD Acquisitions - 84" Pick -up Broom; Curb Sw,
5,464.23
12/31/2015
101 - 43125- 424100
1/6/2016
Zep -(5) orange degreaser
288.60
12/31/2015
101 - 43127 - 421100
1/6/2016
Zep- (10) Zep Clear 5gal; (2) Zep Groovy V Aer
198.20
12/31/2015
101 - 43127 - 421100
1/6/2016
NatureRich Corp.- 16oz /12pk - XP3 Diesel addil
526.50
12/31/2015
101 - 43127 - 421300
1/6/2016
Zep- 1 doz. 2000 Aero - shop
127.27
12/31/2015
101 - 43127 - 421500
1/6/2016
Grady's -halo. bulb
7.99
12/31/2015
101 - 43127 - 421530
1/6/2016
Monti Napa - (3) halogen capsule
25.38
12/31/2015
101 - 43127 - 421530
1/6/2016
Fastenal - 50 ct Bi -Metal Blades
16.88
12/31/2015
101 - 43127 - 421990
1/6/2016
Delegard Tools- (2) 2ton tripod stud; 29pc punch
311.50
12/31/2015
101 - 43127 - 421990
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
1/6/2016
Grady's -1/2 " wrench for sign box
7.99
12/31/2015
101 - 43127 - 421990
1/6/2016
Grady's -(2) testers for bucket truck
17.48
12/31/2015
101 - 43127 - 421990
1/6/2016
Aramark - Nov. 2015 -Shop towels
118.48
12/31/2015
101 - 43127 - 421990
1/6/2016
Dyna -(25) Hex nut
15.34
12/31/2015
101 - 43127 - 421990
1/6/2016
Dyna -(50) crimp /shrink connec.; Adhesv. Accel
265.14
12/31/2015
101 - 43127 - 421990
1/6/2016
Monti Napa - #107- (2) oil filters; duct tape; whi
64.99
12/31/2015
101 - 43127 - 422100
1/6/2016
General Rental - Propane fill #20
17.78
12/31/2015
101 - 43127 - 422100
1/6/2016
Monti Napa - #107- fuel filter
6.28
12/31/2015
101 - 43127 - 422120
1/6/2016
Monti Napa - stock- (33) oil; fuel; air filters
516.37
12/31/2015
101 - 43127- 422120
1/6/2016
Home Depot -Dog Pound- (3) 100w LED; (3) 36
105.53
12/31/2015
101 - 43127 - 422300
1/6/2016
Monti Napa - thread rod
11.81
12/31/2015
101 - 43127 - 422990
1/6/2016
Advanced Disposal - October 2015
35.80
12/31/2015
101 - 43127 - 431000
1/6/2016
Advanced Disposal - November 2015
35.80
12/31/2015
101 - 43127 - 431000
1/6/2016
WHCE - HADCO lights@ E. 7th St- Nov. 2015
357.75
12/31/2015
101 - 43160 - 431900
1/6/2016
WHCE - Gen. Street Lights
1,293.27
12/31/2015
101 - 43160 - 438100
1/6/2016
Advanced Disposal - October 2015
37,306.35
12/31/2015
101 - 43230- 431000
1/6/2016
Advanced Disposal - November 2015
37,323.66
12/31/2015
101 - 43230 - 431000
1/6/2016
Advanced Disposal - October 2015
12,388.95
12/31/2015
101- 43230 - 431010
1/6/2016
Advanced Disposal - November 2015
12,394.65
12/31/2015
101 - 43230 - 431010
1/6/2016
Verizon - Oct 11 - Nov 10
25.02
12/31/2015
101 - 43115- 432100
1/6/2016
Walmart - Pretzels, Cookies, for Mayors Assoc I
29.49
12/31/2015
101 - 00000 - 115030
1/6/2016
Monti Chamber - December 2015 Lunch
12.00
12/31/2015
656- 49870 - 443990
1/6/2016
Kwik Trip - (27.626) gallons Oxy87@ $1.999
55.22
12/31/2015
656- 49877 - 421200
1/6/2016
SA - #1 - (33.718) gal. @ $1.839
62.01
12/31/2015
656- 49877 - 421200
1/6/2016
SA - #3- (13.287) gal. @ $1.959
26.03
12/31/2015
656- 49877 - 421200
1/6/2016
Kwik Trip - (13.470) gal @ $1.859
25.04
01/15/2016
656- 49877 - 421200
1/6/2016
Home Depot - (2) flashlights; gloves- hvy duty
38.40
12/31/2015
656- 49877 - 421990
1/6/2016
Home Depot - Compression Crimper; Radial Str:
46.96
12/31/2015
656- 49877 - 421990
1/6/2016
utx- Paypal- 10 pin connectors for amino boxes
210.00
01/15/2016
656- 49877 - 421990
1/6/2016
Home Depot - (2) AAA 60 alkaline pro pak
38.41
01/15/2016
656- 49877 - 421990
1/6/2016
Spirit - Dec. 2015 Service
658.32
12/31/2015
656- 49877 - 431990
1/6/2016
Varitech - 6500 Gal Captor Tank- approved by C
20,459.90
12/31/2015
703 - 00000 - 165010
1/6/2016
Morries - #203- seat cvr; mat; (2) mudflap
345.28
12/31/2015
703 - 00000 - 165010
Check Total:
196,777.66
Vendor: 2438
VANCO SERVICES LLC
Check Sequence: 4
00007119861
Vanco - Fitness Rewards - December 2015
80.00
12/31/2015
226 - 45122- 430700
00007122901
Vanco - Gateway Transaction Program - Decemt
11.05
12/31/2015
601 - 49440 - 443980
00007122901
Vanco - Gateway Transaction Program - Decemt
39.30
12/31/2015
656- 49870 - 443980
00007122901
Vanco - Gateway Transaction Program - Decemt
11.05
12/31/2015
602 - 49490 - 443980
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Invoice No Description Amount Payment Date Acct Number
Check Total:
141.40
Total for Check Run: 201,430.45
Total of Number of Checks:
The preceding list of bills payable was revie,
Date: 01/25/2016 Approved by
AP- Computer Check Proof List by Vendor (01/15/2016 - 2:53 PM)
Accounts Payable
Computer Check Proof List by Vendor
User: Julie.Cheney
Printed: 01/20/2016 - 12:15PM
Batch: 00206.01.2016 - 00206.01.2016 AP
Invoice No
Description
Amount
Payment Date
Acct Number
Vendor:
2925
1ST LINE /LEEWES VENTURES LLC
Check Sequence: 1
119047
Concession Resale - Syrups
96.24
12/31/2015
22645127- 425410
119048
Concession Resale - Syrups
200.75
12/31/2015
226 - 45127- 425410
Check Total:
296.99
Vendor:
3974
A+ TAXI OF MONTICELLO INC
Check Sequence: 2
20130815
December 2015 - 844 rides
3,333.33
12/31/2015
101 - 45178- 431990
Check Total:
3,333.33
Vendor:
2087
ALL WAYS HEATING AND AC INC
Check Sequence: 3
5121
Furnace blower motor out- Water Dept.
105.00
12/31/2015
601 - 49440 - 422300
5122
Unit Heater- Parks - limit switch; circuit brd; blo,
1,227.55
12/31/2015
101 - 45201- 440100
Check Total:
1,332.55
Vendor:
1019
ALLINA HEALTH SYSTEM
Check Sequence: 4
289653388
Pre Employment Drug Testing R Copeland
75.00
12/31/2015
601 - 49440 - 431990
289653388
Pre Employment Drug Testing R Copeland
75.00
12/31/2015
602 - 49490 - 431990
Check Total:
150.00
Vendor:
3491
ARTISAN BEER COMPANY
Check Sequence: 5
3076559
resale - beer
180.00
01/26/2016
609- 49750- 425200
Check Total:
180.00
Vendor:
4289
TIJABALSIMO
Check Sequence: 6
1/11/2016
Swim Lessons Instructor 11/2015 - Was Short N
39.00
12/31/2015
226- 45127- 430130
Check Total:
39.00
Vendor:
1065
BELLBOY CORPORATION
Check Sequence: 7
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
51783400
resale - liquor
68.00
01/26/2016
609 - 49750- 425100
51783400
freight
2.70
01/26/2016
609 - 49750- 433300
51878300
freight
15.40
01/26/2016
609 - 49750- 433300
51878300
resale - liquor
340.75
01/26/2016
609 - 49750- 425100
51878300
resale- wine
208.00
01/26/2016
609 - 49750- 425300
93296300
resale - champagne flute; olives; bloody mry sea
96.44
01/26/2016
609 - 49750- 425400
Check Total:
731.29
Vendor: 1067
BERNICK'S
Check Sequence: 8
70920
Resale - pop, water,
390.55
01/26/2016
226- 45127- 425410
73217
Resale - soda pop
117.00
01/26/2016
609 - 49750- 425400
73218
Resale - beer
2,622.85
01/26/2016
609 - 49750- 425200
Check Total:
3,130.40
Vendor: 1659
BLI LIGHTING SPECIALISTS
Check Sequence: 9
600985
(12) clear Sylvania bulbs
245.37
01/26/2016
101 - 43160 - 421530
Check Total:
245.37
Vendor: 2535
BORDER STATES ELECTRIC SUPPLY
Check Sequence: 10
910585404
(1000) cable tie
165.90
01/26/2016
656- 49877 - 421990
910634970
(5000) ft. Gray Popbox
738.13
01/26/2016
656- 49877 - 421990
Check Total:
904.03
Vendor: 3632
BRIAN BRAMLEY
Check Sequence: 11
5425
Emergency Response Solution - Firehawk M7 K
292.65
01/26/2016
101 - 42200 - 440440
5492
Emergency Response Solution Gas Monit. Calib:
59.31
01/26/2016
101 - 42200 - 421990
Check Total:
351.96
Vendor: 4328
BREAKTHRU BEVERAGE MN WINE & SPIF
Check Sequence: 12
1080421017
freight
36.66
01/26/2016
609 - 49750- 433300
1080421017
resale - liquor
1,724.04
01/26/2016
609 - 49750- 425100
1080421017
resale - wine n/a
144.00
01/26/2016
609- 49750- 425400
1080421017
resale - wine
356.46
01/26/2016
609- 49750- 425300
1080423611
resale - wine
266.00
01/26/2016
609 - 49750- 425300
1080423611
resale - liquor
2,046.96
01/26/2016
609 - 49750- 425100
1080423611
freight
31.64
01/26/2016
609 - 49750- 433300
Check Total:
4,605.76
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
Vendor: 2047
BRIDGE WATER TELEPHONE COMPANY
Check Sequence: 13
0665FNMT -16013
Voice - Monthly Access Charge Interstate - 1/13-
520.23
01/26/2016
656- 49879 - 430910
Check Total:
520.23
Vendor: 1749
CALIX NETWORKS INC
Check Sequence: 14
10009110
Jan 2016 -Flow Analyzer Monthly Service
395.00
01/26/2016
656- 49877 - 431900
10009111
Jan 2016 - Compass Consumer Connect
245.00
01/26/2016
656- 49877 - 431900
Check Total:
640.00
Vendor: 1091
CAMPBELL KNUTSON PA
Check Sequence: 15
2348 -000G 161
Planning & Zoning - Dec 2015
315.00
12/31/2015
101 - 41910 - 430400
2348 -000G 161
General Legal- Dec 2015
4,893.00
12/31/2015
101 - 41610 - 430400
2348 -000G 161
100009 - Hwy 25 /CSAH 25 Easement- Dec 201
142.50
12/31/2015
400 - 43300 - 459010
2348 -103G 102
FiberNetBroadband Project - Dec 2015
600.00
12/31/2015
656- 49870 - 430400
Check Total:
5,950.50
Vendor: 1801
CANNON RIVER WINERY
Check Sequence: 16
8516
resale - wine
276.00
01/26/2016
609 - 49750- 425300
Check Total:
276.00
Vendor: 4089
CARLSON & LYTER DISTRIBUTING, INC
Check Sequence: 17
279 -38
resale - beer
175.00
01/26/2016
609 - 49750- 425200
Check Total:
175.00
Vendor: 2213
CBS TV STATIONS
Check Sequence: 18
123115
WCCO Dec 2015
1,265.25
12/31/2015
656- 49879 - 430920
Check Total:
1,265.25
Vendor: 2654
CENTURYLINK
Check Sequence: 19
L04003703716008
Jan 2016 Local Internet Serv.
93.68
01/26/2016
656- 49879 - 430910
Check Total:
93.68
Vendor: 2654
CENTURYLINK
Check Sequence: 20
R72010610616008
Jan 2016 - Private Line Transprt Access charge
600.00
01/26/2016
656- 49879 - 430910
Check Total:
600.00
Vendor: 2654
CENTURYLINK
Check Sequence: 21
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
R97006006016008
Jan 2016 - Private Line Transprt Access charge
145.21
01/26/2016
656- 49879 - 430910
Check Total:
145.21
Vendor:
1120
CONCRETE PRODUCTS NEW LONDON
Check Sequence: 22
62911
(21.42) ton - age lime for fields
631.89
12/31/2015
101 - 45203- 421990
62912
(20.59) ton - age lime for fields
607.41
12/31/2015
101 - 45203- 421990
Check Total:
1,239.30
Vendor:
4329
MITCH COOPMAN
Check Sequence: 23
1/5/16
reimburse pizza 1 -6 -2016 Search Party
47.03
01/26/2016
101 - 42200 - 421990
Check Total:
47.03
Vendor:
1129
DAHLHEIMER BEVERAGE LLC
Check Sequence: 24
120778
resale - beer
550.45
01/26/2016
609 - 49750- 425200
120812
resale - beer
132.00
01/26/2016
609 - 49750- 425200
120896
resale - beer
15,117.65
01/26/2016
609 - 49750- 425200
120896
resale - beer n/a
83.95
01/26/2016
609 - 49750- 425400
121014
resale - beer
1,389.70
01/26/2016
609 - 49750- 425200
Check Total:
17,273.75
Vendor:
1136
GORDON J DEHMER
Check Sequence: 25
3889
Parts- (4) extinguishers recharge; dry chem;
21.00
01/26/2016
609 - 49754- 440440
3889
Labor- (4) extinguishers recharge; dry chem;
25.00
01/26/2016
609 - 49754- 440440
Check Total:
46.00
Vendor:
1140
DEX MEDIA EAST INC
Check Sequence: 26
Acct.110130145
White & Yellow Pages ad 12/01/15 to 12/31/201
656.50
01/26/2016
609 - 49754- 434990
Check Total:
656.50
Vendor:
4010
MARILYN DIRKSWAGER
Check Sequence: 27
1/6/2016
January - May 2016 Programs (15)
525.00
01/26/2016
101 - 00000 - 220150
Check Total:
525.00
Vendor:
1153
ECM PUBLISHERS INC
Check Sequence: 28
292210
15C001 - PEN Ad #492497
332.96
01/26/2016
400 - 43300 - 430300
292211
15C003 - Bids Ad #492637
539.07
01/26/2016
400 - 43300 - 431990
292872
MCC - Indoor Farmers Market Ad #494968
125.00
01/26/2016
226 - 45127- 434990
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description
Amount Payment Date Acct Number
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Total:
997.03
Vendor: 4239
ENVENTIS CORPORATION
Check Sequence: 29
1219503- 01/2016
Consolidated Comm- Jan 2016 - Gigabite Tranpo
7,667.57
01/26/2016
656- 49879 - 430930
Check Total:
7,667.57
Vendor: 1167
EXTREME BEVERAGE LLC
Check Sequence: 30
w- 1349936
resale - rootbeer
69.80
01/26/2016
609 - 49750- 425400
Check Total:
69.80
Vendor: 2273
FIBERNET MONTICELLO - ACH
Check Sequence: 31
1/1/2016
MCC Cable Jan 2016
315.28
01/26/2016
226 - 45122- 432500
1/1/2016
City Hall Cable Jan 2016
12.30
01/26/2016
101 - 41310 - 431990
1/1/2016
City Hall Phone Jan 2016
863.01
01/26/2016
702 - 00000 - 432100
1/1/2016
MCC Phone Jan 2016
614.62
01/26/2016
702 - 00000 - 432100
1/1/2016
Ballfields Phone Jan 2016
19.52
01/26/2016
702 - 00000 - 432100
1/1/2016
DMV Phone Jan 2016
275.25
01/26/2016
702 - 00000 - 432100
1/1/2016
Hi Way Liquor Phone Jan 2016
280.09
01/26/2016
702 - 00000 - 432100
1/1/2016
Fire Hall Phone Jan 2016
243.46
01/26/2016
702 - 00000 - 432100
1/1/2016
Public Works Phone Jan 2016
347.18
01/26/2016
702 - 00000 - 432100
1/1/2016
Parks Phone Jan 2016
113.99
01/26/2016
702 - 00000 - 432100
1/1/2016
Prairie Center Phone Jan 2016
20.75
01/26/2016
702 - 00000 - 432100
1/1/2016
Sheriff Phone Jan 2016
68.79
01/26/2016
702- 00000 - 432100
1/1/2016
City Hall Data Hosting Jan 2016
500.00
01/26/2016
702 - 00000 - 431900
1/1/2016
City Hall Service Contract Jan 2016
250.00
01/26/2016
702 - 00000 - 431900
1/1/2016
City Hall Internet Jan 2016
99.95
01/26/2016
702 - 00000 - 432300
1/1/2016
MCC Internet Jan 2016
10.00
01/26/2016
702 - 00000 - 432300
1/1/2016
Ballfields Internet Jan 2016
10.00
01/26/2016
702 - 00000 - 432300
1/1/2016
DMV Internet Jan 2016
41.95
01/26/2016
702 - 00000 - 432300
1/1/2016
Hi Way Liquor Internet Jan 2016
41.95
01/26/2016
702 - 00000 - 432300
1/1/2016
Fire Hall Internet Jan 2016
41.95
01/26/2016
702 - 00000 - 432300
1/1/2016
Animal Shelter Internet Jan 2016
29.95
01/26/2016
702 - 00000 - 432300
1/1/2016
Public Works Internet Jan 2016
69.95
01/26/2016
702 - 00000 - 432300
1/1/2016
Sheriff Internet Jan 2016
41.95
01/26/2016
702 - 00000 - 432300
Check Total:
4,311.89
Vendor: 2174
FINANCE AND COMMERCE
Check Sequence: 32
742545076
15C003 - 7th Street Retaining Wall Bids
257.28
01/26/2016
400 - 43300 - 431990
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Total:
257.28
Vendor:
2222
FOX SPORTS NET INC
Check Sequence: 33
K00706
FSN North Dec 2015
4,542.88
12/31/2015
656- 49879 - 430920
Check Total:
4,542.88
Vendor:
2462
FOX TELEVISION STATIONS INC
Check Sequence: 34
123115
KMSP Dec 2015
1,120.65
12/31/2015
656- 49879 - 430920
123115 -2
WFTC Dec 2015
202.44
12/31/2015
656- 49879 - 430920
Check Total:
1,323.09
Vendor:
1199
GFOA
Check Sequence: 35
0124003
Membership Renewal 2 /1/16 - 1/31/17 Mbr#300
190.00
01/26/2016
101 - 41520- 443300
0124003
New Membership 2/1/16 - 1/31/17 Sarah Rathli:
150.00
01/26/2016
101 - 41520- 443300
Check Total:
340.00
Vendor:
4045
DAN GLESER
Check Sequence: 36
387263
Mankato Netwk- Dec. 2015 - SMF xcon to XO
990.00
12/31/2015
656- 49877 - 431900
Check Total:
990.00
Vendor:
1807
DAVID GRACK
Check Sequence: 37
1/14/2016
Family Bird Program @ Library 1/28/16
125.00
01/26/2016
101 - 00000 - 220150
Check Total:
125.00
Vendor:
1206
GRAPE BEGINNINGS INC
Check Sequence: 38
191487
freight
4.50
01/26/2016
609 - 49750- 433300
191487
resale- wine
168.00
01/26/2016
609 - 49750- 425300
Check Total:
172.50
Vendor:
4009
KYLYNN HALICAN
Check Sequence: 39
1/5/2016
January - May 2016 Programs (5)
175.00
01/26/2016
101 - 00000 - 220150
Check Total:
175.00
Vendor:
1974
HOBART
Check Sequence: 40
32387742
Dishwasher Repair in Kitchen
165.50
01/26/2016
226 - 45122 - 440440
Check Total:
165.50
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
Vendor:
2305
HOME BOX OFFICE
Check Sequence: 41
123115
HBO Dec 2015
155.80
12/31/2015
656- 49879 - 430920
123115
HBO Bulk Dec 2015
513.05
12/31/2015
656- 49879 - 430920
123115
Max Dec 2015
49.36
12/31/2015
656- 49879 - 430920
Check Total:
718.21
Vendor:
2214
HUBBARD BROADCASTING INC
Check Sequence: 42
123115
KSTC Dec 2015
180.75
12/31/2015
656- 49879 - 430920
123115 -2
KSTP Dec 2015
1,446.00
12/31/2015
656- 49879 - 430920
Check Total:
1,626.75
Vendor:
3356
INDIAN ISLAND WINERY
Check Sequence: 43
2905
resale - wine
111.84
01/26/2016
609 - 49750- 425300
Check Total:
111.84
Vendor:
2208
INITIATIVE FOUNDATION
Check Sequence: 44
8838
2016 Endowment Contribution
2,300.00
01/26/2016
213 - 46301- 443300
Check Total:
2,300.00
Vendor:
1623
INTERNATIONAL CITY COUNTY MGMT Af
Check Sequence: 45
1/8/2016
ICMA - 2016 Membership Renewal - JO
880.67
01/26/2016
101 - 41310- 443300
Check Total:
880.67
Vendor:
4332
INTERSTATE TELCOM CONSULTING, INC
Check Sequence: 46
35787
Sept 2015- TAP form analys /corrections
55.00
12/31/2015
656- 49870 - 431970
35797
Nov. 2015- TAP form file MN DOC, lg. dist.; Ta
110.06
12/31/2015
656- 49870 - 431970
Check Total:
165.06
Vendor:
1259
JJ TAYLOR DISTRIBUTING
Check Sequence: 47
2452532
freight
3.00
01/26/2016
609 - 49750- 433300
2452532
resale - beer
1,114.60
01/26/2016
609 - 49750- 425200
2452564
resale - beer
2,979.66
01/26/2016
609 - 49750- 425200
2452564
resale - beer n/a
48.00
01/26/2016
609 - 49750- 425400
2452564
freight
3.00
01/26/2016
609 - 49750- 433300
Check Total:
4,148.26
Vendor:
1263
JOHNSON BROS WHOLESALE LIQUOR
Check Sequence: 48
5341786
freight
17.75
01/26/2016
609 - 49750- 433300
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
5341786
resale - liquor
1,594.44
01/26/2016
609 - 49750- 425100
5341787
resale - wine n/a
41.35
01/26/2016
609 - 49750- 425400
5341787
resale - wine
2,901.55
01/26/2016
609 - 49750- 425300
5341787
freight
96.47
01/26/2016
609 - 49750- 433300
5341788
resale - beer
43.98
01/26/2016
609 - 49750- 425200
5343075
resale - liquor
3,660.76
01/26/2016
609 - 49750- 425100
5343075
freight
45.95
01/26/2016
609 - 49750- 433300
5343076
freight
25.19
01/26/2016
609 - 49750- 433300
5343076
resale- wine
812.64
01/26/2016
609 - 49750- 425300
5345421
freight
3.61
01/26/2016
609 - 49750- 433300
5345421
resale - liquor
281.76
01/26/2016
609 - 49750- 425100
5345422
freight
8.64
01/26/2016
609 - 49750- 433300
5345422
resale - wine
257.65
01/26/2016
609- 49750- 425300
5346562
resale - liquor
9,713.86
01/26/2016
609 - 49750- 425100
5346562
freight
136.31
01/26/2016
609 - 49750- 433300
5346563
freight
57.24
01/26/2016
609 - 49750- 433300
5346563
resale - wine
1,733.54
01/26/2016
609 - 49750- 425300
5347831
resale - liquor
3,855.79
01/26/2016
609 - 49750- 425100
5347831
freight
35.97
01/26/2016
609 - 49750- 433300
5347832
resale - wine n/a
28.49
01/26/2016
609 - 49750- 425400
5347832
freight
23.76
01/26/2016
609 - 49750- 433300
5347832
resale- wine
801.27
01/26/2016
609 - 49750- 425300
5347833
resale - beer
52.00
01/26/2016
609 - 49750- 425200
5350333
resale - liquor
7,390.22
01/26/2016
609 - 49750- 425100
5350333
freight
87.83
01/26/2016
609 - 49750- 433300
5350334
freight
8.64
01/26/2016
609 - 49750- 433300
5350334
resale- wine
279.25
01/26/2016
609 - 49750- 425300
559882
resale - liquor credit inv.
5327155
-11.25
01/26/2016
609 - 49750- 425100
559883
resale - liquor credit inv.
5337200
-13.50
01/26/2016
609 - 49750- 425100
559884
resale - liquor credit inv.
5340269
-3.33
01/26/2016
609 - 49750- 425100
559885
resale - liquor credit inv.
5341787
-62.06
01/26/2016
609 - 49750- 425300
Check Total: 33,905.77
Vendor: 1290 LEAGUE OF MINNESOTA CITIES
224739 2016 Leadership Conference 1/22 - 1/23/16 AS
Check Total:
Vendor: 1291 LEAGUE OF MN CITIES INS TRUST
12/31/2015 LMCIT Claim #C0039648 date of loss 6/8/15 AI
12/31/2015 LMCIT Claim #C0041254 date of loss 10/21/15
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Sequence: 49
255.00 01/26/2016 101 - 41940 - 433100
255.00
Check Sequence: 50
134.76 12/31/2015 101- 43120- 443990
255.58 12/31/2015 226 - 45122- 436990
Invoice No Description
Amount Payment Date Acct Number
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Total:
390.34
Vendor:
2304
LEGACY MECHANICAL SERVICES LLC
Check Sequence: 51
I60106 -07
Library - Replaced Chimney Cap on Boiler
456.50
01/26/2016
101 - 45501- 440100
Check Total:
456.50
Vendor:
1300
DOUGLAS WILLIAM LYSENG
Check Sequence: 52
1328
Replacement Computer for AS
1,472.58
01/26/2016
702 - 00000 - 424100
1329
Equipment & Software 10/15 - 12/31/15
1,695.24
12/31/2015
702 - 00000 - 424100
1329
On Site Services (9/25 - 12/31/15)
10,721.92
12/31/2015
702 - 00000 - 431990
1329
TSR Services 9/23 - 9/24/15 at Liquor Store
722.50
12/31/2015
609 - 49754- 431990
Check Total:
14,612.24
Vendor:
1229
MARRS ADVERTISING & DESIGN INC
Check Sequence: 53
1266
Business Cards - DK & JR
94.50
01/26/2016
101 - 42400 - 421990
1266
Business Cards - SR
66.00
01/26/2016
101 - 41520- 421990
1268
Notecards (500)
147.06
01/26/2016
226 - 45122- 420300
Check Total:
307.56
Vendor:
3745
MANSFIELD OIL COMPANY
Check Sequence: 54
105155
(300) gal. unleaded @ $1.58
473.13
01/26/2016
101 - 43120 - 421200
105156
(556) gal. diesel @ $1.71
948.23
01/26/2016
101 - 43120 - 421200
77388
(397) gal. unleaded @ $1.60
634.67
12/31/2015
101 - 43120 - 421200
77392
(706 ) gal. diesel @ $1.70
1,197.54
12/31/2015
101 - 43120 - 421200
Check Total:
3,253.57
Vendor:
2215
METRO GOLDWYN MAYER INC
Check Sequence: 55
123115
MGM HD Dec 2015
96.24
12/31/2015
656- 49879 - 430920
Check Total:
96.24
Vendor:
1327
MIDSTATES EQUIPMENT & SUPPLY
Check Sequence: 56
216020
(23,462) Maxwell Nuvo (cracksealer) St, Contra
13,138.72
01/26/2016
101 - 43120 - 422400
Check Total:
13,138.72
Vendor:
1330
CITY OF MINNEAPOLIS
Check Sequence: 57
400413006637
(85) Transactions - Dec 2015
31.50
12/31/2015
101 - 42100 - 431990
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
Check Total:
31.50
Vendor: 2217
MLB NETWORK LLC AFFILIATE SALE
Check Sequence: 58
60371
MLB Dec 2015
255.78
12/31/2015
656- 49879 - 430920
Check Total:
255.78
Vendor: 2108
MN CITY /COUNTY MGMT ASSOCIATION
Check Sequence: 59
Membership
511115 - 4/30/16 Jeff O'Neill Membership Renew
132.00
12/31/2015
101 - 41310- 443300
Check Total:
132.00
Vendor: 1738
MN DEPT OF HEALTH
Check Sequence: 60
Qtr 4 2015
Community Water Supply Service Connection Fi
6,595.00
12/31/2015
601 - 49440 - 443750
Check Total:
6,595.00
Vendor: 1845
MN DEPT OF LABOR & INDUSTRY
Check Sequence: 61
1/7/2016
Confirm #23956171109 Qtr 4 2015
1,409.86
12/31/2015
101 - 00000 - 208110
1/7/2016
Confirm #23956171109 Qtr 4 2015
-56.40
12/31/2015
101- 42400- 343000
Check Total:
1,353.46
Vendor: 1370
MONTICELLO DEPUTY REG #002
Check Sequence: 62
12/23/2015
Transfer & Reg - 2016 PJ Trailer - parks
337.08
12/31/2015
101 - 45201- 443990
Check Total:
337.08
Vendor: 1375
MONTICELLO PRINTING INC
Check Sequence: 63
11/30/2015
(1000) No. 10 Envelopes - printed
267.00
12/31/2015
101 - 43110- 420990
12/21/15
(65) Thank you w/ envelopes
31.45
12/31/2015
101 - 43110- 420300
Check Total:
298.45
Vendor: 1377
MONTICELLO SENIOR CENTER
Check Sequence: 64
January 2016
Monthly Allocation - January 2016
4,730.00
01/26/2016
101 - 45175- 444310
Check Total:
4,730.00
Vendor: 2112
MPELRA
Check Sequence: 65
1/11/2016
Winter Conference Feb 5, 2016 TE
75.00
01/26/2016
101 - 41800 - 433100
Check Total:
75.00
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
Vendor:
2218
MUSIC CHOICE
Check Sequence: 66
123115
Music Choice Dec 2015
335.73
12/31/2015
656- 49879 - 430920
Check Total:
335.73
Vendor:
2072
NATIONAL TELCO TELEVISION CONSORT:
Check Sequence: 67
3876
Dec 2015
31,617.19
12/31/2015
656- 49870 - 431990
Check Total:
31,617.19
Vendor:
3138
NBC UNIVERSAL
Check Sequence: 68
939291
Bravo- Dec. 2015
274.05
12/31/2015
656- 49879 - 430920
939293
chiller - Dec. 2015
25.00
12/31/2015
656- 49879 - 430920
939294
Cloo - Dec. 2015
25.00
12/31/2015
656- 49879 - 430920
939295
CNBC - Dec. 2015
487.20
12/31/2015
656- 49879 - 430920
939297
CNBC World - Dec. 2015
25.00
12/31/2015
656- 49879 - 430920
939298
E!- Dec. 2015
267.96
12/31/2015
656- 49879 - 430920
939300
Esquire- Dec. 2015
188.79
12/31/2015
656- 49879 - 430920
939304
MSNBC Dec. 2015
389.76
12/31/2015
656- 49879 - 430920
939305
Mun2 - Dec. 2015
27.14
12/31/2015
656- 49879 - 430920
939306
NBC Olympics -Dec. 2015
133.98
12/31/2015
656- 49879 - 430920
939307
Oxygen Dec. 2015
255.78
12/31/2015
656- 49879 - 430920
939309
Sprout- Dec. 2015
25.00
12/31/2015
656- 49879 - 430920
939310
Syfy - Dec. 2015
316.68
12/31/2015
656- 49879 - 430920
939311
Golf - Dec. 2015
316.68
12/31/2015
656 - 49879 - 430920
939312
Telemundo - Dec. 2015
41.30
12/31/2015
656- 49879 - 430920
939313
Universal HD - Dec. 2015
176.28
12/31/2015
656- 49879 - 430920
939315
USA Dec. 2015
974.40
12/31/2015
656- 49879 - 430920
939316
NBCSN - Dec. 2015
243.60
12/31/2015
656- 49879 - 430920
Check Total:
4,193.60
Vendor:
2082
NEUSTAR INC
Check Sequence: 69
M- 10816461
Acct. 19894 Dec. 2015 Local # Portability
30.00
12/31/2015
656- 49870 - 431990
Check Total:
30.00
Vendor:
1913
NEW FRANCE WINE
Check Sequence: 70
106670
freight
25.00
01/26/2016
609 - 49750- 433300
106670
resale - wine
949.00
01/26/2016
609 - 49750- 425300
Check Total:
974.00
Vendor:
2216
NHL NETWORK
Check Sequence: 71
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
123115
NHL SD Dec 2015
219.24
12/31/2015
656- 49879 - 430920
Check Total:
219.24
Vendor: 1687
NORTHLAND SECURITIES INC
Check Sequence: 72
4311
2014 Continuing Disclosure Report
225.00
12/31/2015
312 - 47000 - 431990
4311
2014 Continuing Disclosure Report
225.00
12/31/2015
313 - 47000 - 431990
4311
2014 Continuing Disclosure Report
225.00
12/31/2015
315- 47000 - 431990
4311
2014 Continuing Disclosure Report
225.00
12/31/2015
317 - 47000 - 431990
4311
2014 Continuing Disclosure Report
225.00
12/31/2015
318 - 47000 - 431990
Check Total:
1,125.00
Vendor: 1401
NORTHWEST ASSOCIATED CONSULTANTS
Check Sequence: 73
22146
Dec 2015 - Tech Assistance - City Projects
1,455.75
12/31/2015
101 - 41910- 431990
22147
Dec 2015 - Tech Assistance 2016 -001 - Best Wet
413.40
12/31/2015
101- 41910 - 431990
22147
Dec 2015 - Tech Assistance 2016 -001 - Riverwo
521.90
12/31/2015
101 - 41910 - 431990
22147
ZZAUTO - Dec 2015 - Tech Assistance
108.50
12/31/2015
101 - 00000 - 220110
22148
Dec 2015 - Tech Assistance - Meetings
150.00
12/31/2015
101 - 41910- 431990
22149
Dec 2015 - Tech Assistance - NW Interchange Si
3,894.70
12/31/2015
101 - 41910- 431990
Check Total:
6,544.25
Vendor: 3346
OFFICEMAX
Check Sequence: 74
756704
(2) 10 -ream paper; 20 pk AA batteries; (2) 10pk
120.62
01/26/2016
101 - 43110- 420990
805686
credit inv. #756704 dek pad
-3.79
01/26/2016
101 - 43110- 420990
Check Total:
116.83
Vendor: 1411
OLSON & SONS ELECTRIC INC
Check Sequence: 75
17626
(2) 100W Med. Clear bulbs
86.08
01/26/2016
609 - 49754- 422990
Check Total:
86.08
Vendor: 2131
ONVOY LLC
Check Sequence: 76
160104008669
Jan 2015- A- links; 800 Dips
1,251.00
01/26/2016
656- 49879 - 430910
160104009111
Jan 2015 - Voice Op. Serv.- Wholesale 800 Swil
423.64
01/26/2016
656- 49879 - 430910
160104009111
Fraud pymnt #3 of 9
2,072.47
01/26/2016
656- 00000 - 202010
Check Total:
3,747.11
Vendor: 4040
TRACEY OTTO
Check Sequence: 77
1/11/2016
Taught Spin Class 1/9/16 (1 hr)
20.00
01/26/2016
226 - 45127- 430120
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Total:
20.00
Vendor:
1951
PAPCO INC
Check Sequence: 78
96792
Lid Kit/Recovery Tank
48.99
01/26/2016
226 - 45122- 422100
Check Total:
48.99
Vendor:
1420
PARAMETERS LTD
Check Sequence: 79
49485
Additional Workspace Materials; Work surface 4
328.90
01/26/2016
101 - 41940- 443990
Check Total:
328.90
Vendor:
1273
PAUSTIS & SONS WINE CO
Check Sequence: 80
8532134
freight
17.50
01/26/2016
609 - 49750- 433300
8532134
resale - wine
1,283.13
01/26/2016
609 - 49750- 425300
Check Total:
1,300.63
Vendor:
2783
PERMITWORKS LLC
Check Sequence: 81
2016 -0027
Jan - Dec 2016 Permits & Inspections Software ;
1,495.00
01/26/2016
702 - 00000 - 431900
Check Total:
1,495.00
Vendor:
1427
PHILLIPS WINE & SPIRITS CO
Check Sequence: 82
229757
resale - liquor credit inv. 2796938
-2.00
01/26/2016
609 - 49750- 425100
229758
resale - liquor credit inv. 2905605
-20.58
01/26/2016
609 - 49750- 425100
229759
resale - liquor credit inv. 2908653
-7.69
01/26/2016
609- 49750- 425100
2908653
freight
56.99
01/26/2016
609 - 49750- 433300
2908653
resale - liquor
3,109.39
01/26/2016
609 - 49750- 425100
2909557
resale- liquor
1,042.16
01/26/2016
609 - 49750- 425100
2909557
freight
11.64
01/26/2016
609 - 49750- 433300
2909558
freight
23.04
01/26/2016
609 - 49750- 433300
2909558
resale- wine
940.22
01/26/2016
609 - 49750- 425300
2911250
freight
2,88
01/26/2016
609 - 49750- 433300
2911250
resale - liquor
384.55
01/26/2016
609 - 49750- 425100
2911963
freight
23.04
01/26/2016
609- 49750- 433300
2911963
resale - liquor
1,623.35
01/26/2016
609- 49750- 425100
2912863
resale - liquor
1,853.73
01/26/2016
609 - 49750- 425100
2912863
freight
26.39
01/26/2016
609 - 49750- 433300
2912864
resale - wine N/A
53.00
01/26/2016
609 - 49750- 425400
2912864
freight
38.88
01/26/2016
609 - 49750- 433300
2912864
resale - wine
1,290.15
01/26/2016
609 - 49750- 425300
2914680
resale - liquor
7,974.25
01/26/2016
609 - 49750- 425100
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
2914680
freight
71.28
01/26/2016
609 - 49750- 433300
Check Total:
18,494.67
Vendor:
4060
POP MEDIA NETWORKS, LLC POP MEDIA (
Check Sequence: 83
161198
Pop Dec 2015
466.35
12/31/2015
656- 49879 - 430920
Check Total:
466.35
Vendor:
2584
RECYCLE TECHNOLOGIES INC
Check Sequence: 84
16000
Recycle Bulbs - 137 Various Types
150.00
01/26/2016
226 - 45122- 431990
Check Total:
150.00
Vendor:
1455
RED'S MARATHON
Check Sequence: 85
12/08/2015
Streets- Fuel
50.00
12/31/2015
101 - 43120 - 421200
Check Total:
50.00
Vendor:
4022
REINHART FOODSERVICE LLC
Check Sequence: 86
225323
Freight
7.99
01/26/2016
226 - 45122- 433300
225323
Resale Concessions - cheese sauce, juice, chips,
571.59
01/26/2016
226 - 45127- 425410
225323
Cheese Pizzas for Parties
28.95
01/26/2016
226 - 45127- 421460
234810
Refund Pretzels on Inv# 225323
-34.57
01/26/2016
226 - 45127- 425410
Check Total:
573.96
Vendor:
2602
RFD TV
Check Sequence: 87
2210 -1243
RFD -TV Dec 2015
18.88
12/31/2015
656- 49879 - 430920
Check Total:
18.88
Vendor:
1474
PATRICIAA SALZWEDEL
Check Sequence: 88
1/14/2016
Semi Monthly Contract Payment
1,593.75
01/26/2016
101 - 42700 - 431200
1/7/2016
Mileage Reimbursement December 2015 (340 m
183.60
12/31/2015
101- 42700 - 433100
1/7/2016
Mileage Reimbursement November 2015 (300 n
162.00
12/31/2015
101 - 42700 - 433100
Check Total:
1,939.35
Vendor:
2301
SHOWTIME NETWORKS INC
Check Sequence: 89
123115
Showtime Dec 2015
125.40
12/31/2015
656 - 49879 - 430920
Check Total:
125.40
Vendor:
2212
SINCLAIR TELEVISION GROUP INC
Check Sequence: 90
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
123115
WUCW Dee 2015
397.65
12/31/2015
656- 49879 - 430920
Check Total:
397.65
Vendor: 3688
SOURCEONE SOLUTIONS LLC
Check Sequence: 91
1085
Jan 2016 billing; (20) how to insrt; (392) insert;
2,059.08
01/26/2016
656- 49870 - 431800
1085
Jan 2016 - postage for stmnts
567.42
01/26/2016
656- 49870 - 432200
Check Total:
2,626.50
Vendor: 3309
SOUTHERN WINE & SPIRITS OF MINNESO'
Check Sequence: 92
1365579
freight
5.07
01/26/2016
609 - 49750- 433300
1365579
resale - liquor
369.30
01/26/2016
609 - 49750- 425100
1365580
freight
8.40
01/26/2016
609 - 49750- 433300
1365580
resale- wine
365.14
01/26/2016
609 - 49750- 425300
1367729
freight
5.60
01/26/2016
609 - 49750- 433300
1367730
freight
14.00
01/26/2016
609 - 49750- 433300
1367730
resale - liquor
1,132.00
01/26/2016
609 - 49750- 425100
1367731
resale- condiments
42.00
01/26/2016
609 - 49750- 425400
1367731
freight
1.40
01/26/2016
609 - 49750- 433300
1367732
freight
25.20
01/26/2016
609 - 49750- 433300
1367732
resale - wine
1,122.00
01/26/2016
609 - 49750- 425300
5014049
resale- wine
768.00
12/31/2015
609 - 49750- 425300
5014049
freight
8.40
12/31/2015
609 - 49750- 433300
Check Total:
3,866.51
Vendor: 3829
STEVE'O'SEPTIC
Check Sequence: 93
Jan 2016
12/7- 1/3/2016 - (5) Porta Toilet Rentals
335.30
12/31/2015
101 - 45201- 431990
Check Total:
335.30
Vendor: 1518
TDS TELECOM
Check Sequence: 94
665- 837 -0005
Voice - non published number charges
66.54
01/26/2016
702 - 00000 - 432100
665- 838 -00000
Voice - non published number charges
178.69
01/26/2016
702 - 00000 - 432100
763 - 271 -3230
TDS
101.00
01/26/2016
702 - 00000 - 432100
763- 271 -3257
TDS
91.04
01/26/2016
702 - 00000 - 432100
763 - 295 -2005
TDS
18.13
01/26/2016
702 - 00000 - 432100
763 - 295 -3714
TDS
330.76
01/26/2016
702 - 00000 - 432100
763 - 295 -4054
TDS
46.86
01/26/2016
702 - 00000 - 432100
Check Total:
833.02
Vendor: 2251
TEGNA/GANNETT CO INC
Check Sequence: 95
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No
Description
Amount
Payment Date
Acct Number
1029 -1076
Kare TV -Tegna Dec 2015
1,337.55
12/31/2015
656- 49879 - 430920
Check Total:
1,337.55
Vendor:
1522
THORPE DISTRIBUTING COMPANY
Check Sequence: 96
1018309
resale - beer
11,560.67
01/26/2016
609- 49750- 425200
1018309
resale - beer correction
8.00
01/26/2016
609 - 49750- 425200
1021282
resale - beer
20.45
01/26/2016
609 - 49750- 425200
1021631
resale - beer
10,261.35
01/26/2016
609 - 49750- 425200
1024730
resale - beer n/a
79.30
01/26/2016
609- 49750- 425400
120030
resale - beer credit
- 128.20
01/26/2016
609 - 49750- 425200
Check Total:
21,801.57
Vendor:
2252
TOWER DISTRIBUTION COMPANY
Check Sequence: 97
485893
WGN America Dec 2015
187.02
12/31/2015
656- 49879 - 430920
Check Total:
187.02
Vendor:
3594
TRIMARK
Check Sequence: 98
2566172
Asst. bags; Windex; bowl cleaner; etc
549.68
01/26/2016
609 - 49754- 421990
2566172
resale - cups 2 oz
25.79
01/26/2016
609 - 49750- 425400
Check Total:
575.47
Vendor:
1544
US POSTAL SERVICE
Check Sequence: 99
1/19/2016
PI 42 - UB Qtr 4 2015 (3,933 pcs) (1/2)
926.22
01/26/2016
602 - 49490 - 432200
1/19/2016
PI 42 - UB Qtr 4 2015 (3,933 pcs) (1/2)
926.22
01/26/2016
601 - 49440 - 432200
Check Total:
1,852.44
Vendor:
1552
VIKING COCA COLA BOTTLING CO
Check Sequence: 100
1673318
resale - soda pop
157.50
01/26/2016
609 - 49750- 425400
1678038
resale - soda pop
190.50
01/26/2016
609 - 49750- 425400
Check Total:
348.00
Vendor:
1684
VINOCOPIA
Check Sequence: 101
0142523
resale- wine
308.00
01/26/2016
609 - 49750- 425300
0142523
freight
10.00
01/26/2016
609 - 49750- 433300
0142523
resale - liquor
120.00
01/26/2016
609 - 49750- 425100
0142934
freight
20.00
01/26/2016
609 - 49750- 433300
0142934
resale- N/A beer
120.00
01/26/2016
609 - 49750- 425400
0142934
resale - liquor
370.00
01/26/2016
609 - 49750- 425100
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Total:
948.00
Vendor:
1561
WATER LABORATORIES INC
Check Sequence: 102
5326
Dec 2015 Water Testing
240.00
12/31/2015
601 - 49440 - 422740
Check Total:
240.00
Vendor:
4008
SANDRA WELTON
Check Sequence: 103
1/5/2016
January - May 2016 Programs (39)
1,365.00
01/26/2016
101 - 00000 - 220150
Check Total:
1,365.00
Vendor:
4052
MOLLY WILLS
Check Sequence: 104
1/6/2016
January - May 2016 Programs (3)
140.00
01/26/2016
101- 00000 - 220150
Check Total:
140.00
Vendor:
2651
WILSON DEVELOPMENT SERVICES LLC
Check Sequence: 105
23565
Aquisition & Relocation Services - Dahlke Prop(
947.77
12/31/2015
213 - 46301- 431990
23566
General/Misc Items - Residential House on Rive
319.53
12/31/2015
213 - 46301 - 431990
Check Total:
1,267.30
Vendor:
1572
THE WINE COMPANY
Check Sequence: 106
414816
resale - wine
1,008.00
01/26/2016
609 - 49750- 425300
414816
freight
18.15
01/26/2016
609 - 49750- 433300
Check Total:
1,026.15
Vendor:
1573
WINE MERCHANTS INC
Check Sequence: 107
7064511
freight
9.12
01/26/2016
609 - 49750- 433300
7064511
resale - wine
926.45
01/26/2016
609 - 49750- 425300
Check Total:
935.57
Vendor:
2219
WORLD FISHING NETWORK LTD
Check Sequence: 108
608 -1013
World Fishing Dec 2015
21.83
12/31/2015
656- 49879 - 430920
Check Total:
21.83
Vendor:
2645
WRIGHT CO AUDITOR -TREAS
Check Sequence: 109
2016 TNT
2016 Truth In Taxation Notices
761.62
01/26/2016
101 - 41520- 435100
Check Total:
761.62
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description
Amount Payment Date Acct Number
Vendor: 1577
WRIGHT CO AUDITOR -TREAS - ACH
Check Sequence: 110
12/31/2015
Court Fines & Fees for December 2015
2,827.12
12/31/2015
101 - 42100- 430410
January
January 2016 Deputies Contract
98,088.00
01/26/2016
101 - 42100 - 430500
Check Total:
100,915.12
Vendor: 1581
WRIGHT CO RECORDER
Check Sequence: 111
201500000100
ZQCPUB - A 1303 821 - Conditional Use Proceei
46.00
12/31/2015
101 - 41910- 431990
201500000100
ZZLAMPI - A1303822 - Cert Misc
46.00
12/31/2015
101 - 41910 - 431990
201500000100
100009 - A1304334 - Cert Misc
46.00
12/31/2015
101 - 41910- 431990
201500000100
ZZAUTO - A1304483 - Partial Release
46.00
12/31/2015
101 - 41910 - 431990
Check Total:
184.00
Vendor: 4013
WRIGHT COUNTY ECONOMIC DEVELOPM
Check Sequence: 112
11/9/2015
Member Investor Dues 2016
2,445.90
01/26/2016
213 - 46301 - 443300
Check Total:
2,445.90
Vendor: 1584
WSB & ASSOCIATES INC
Check Sequence: 113
01160 -611 76
Traffic Engineering Services - Nov 2015
2,012.50
12/31/2015
101 - 43111- 430300
01494 -480 41
ZRCROD - Fallon Overpass Prelim Design - Dc
2,151.00
12/31/2015
101 - 43111- 430300
01494 -650 27
12C003 - WWTP Sludge Dewatering Facility - 1
1,505.00
12/31/2015
602 - 00000 - 165010
01494 -700 30
General WWTP - Nov 2015
994.50
12/31/2015
602 - 49480 - 430300
01494 -700 31
General WWTP - Dec 2015
936.25
12/31/2015
602 - 49480 - 430300
01494 -720 29
Economic Development & Market Matching - N
2,718.00
12/31/2015
213 - 46301- 431990
01494 -720 30
Economic Development & Market Matching - L
3,100.00
12/31/2015
213 - 46301 - 431990
01494 -780 18
MS4 /SWPPP Services - Nov 2015
1,052.00
12/31/2015
101 - 43111- 430300
01494 -800 23
100009 - CSAH 75/TH25 Intersection Improve
4,205.53
12/31/2015
400 - 43300 - 459010
01494 -800 24
100009 - CSAH 75/TH25 Intersection Improver
2,099.75
12/31/2015
400 - 43300 - 459010
01494 -880 18
Wellhead Protection Plan Amendment Phase 2 -
4,790.00
12/31/2015
601 - 49440 - 430300
01494 -880 19
Wellhead Protection Plan Amendment Phase 2 -
1,169.75
12/31/2015
601 - 49440 - 430300
01494 -940 13
BLK034 - Environmental Does - Nov 2015
857.50
12/31/2015
213 - 46301 - 431990
01494 -940 14
BLK034 - Environmental Does - Dec 2015
71.25
12/31/2015
213 - 46301 - 431990
01494 -950 15
14C002 - Phosphorus Construction Phase 4 - N(
11,428.71
12/31/2015
602 - 00000 - 165010
01494 -950 15
14C002 - Digester Construction Admin. Phase 8
1,311.00
12/31/2015
602 - 00000 - 165010
01494 -950 16
14C002 - Phosphorus Construction Phase 4 - Dc
11,141.75
12/31/2015
602 - 00000 - 165010
01494 -950 16
14C002 -Digester Construction Admin - Dec 2(
1,025.25
12/31/2015
602 - 00000 - 165010
01494 -960 14
14C003 - School Blvd Overlay & Trail Improves
434.00
12/31/2015
400 - 43300 - 453010
01494 -960 15
14C003 - School Blvd Overlay & Trail Improves
71.50
12/31/2015
400 - 43300 - 453010
01494 -970 13
14C003 - Fallon Ave & 85th St Improvements -
2,450.00
12/31/2015
400 - 43300 - 453010
01494 -970 14
14C003 - Fallon Ave & 85th St Improvements -
1,006.00
12/31/2015
400 - 43300 - 453010
01494 -980 13
15D002 - Sunset Ponds 3rd Addition - Nov 2015
71.50
12/31/2015
101 - 00000 - 220110
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Invoice No Description Amount Payment Date Acct Number
01494-9905
2015 WCA Services - Nov 2015
142.50
12/31/2015
101 - 43111- 430300
01494-9906
2015 WCA Services - Dec 2015
65.00
12/31/2015
101 - 43111- 430300
01627 -510 38
12CO02 - 7th Street Extension - Dec 2015
111.25
12/31/2015
400 - 43300 - 459010
01627-9904
15CO03 PRELIM - 95th St NE Extension - Dec
3,332.00
12/31/2015
400 - 43300 - 430300
02596 -010 11
General Engineering Services Phase 1 - Nov 20
2,500.00
12/31/2015
601 - 49440 - 430300
02596 -010 11
General Engineering Services Phase 1 - Nov 20
2,500.00
12/31/2015
602 - 49490 - 430300
02596 -010 11
General Engineering Services Phase 2 - Nov 20
1,205.50
12/31/2015
101 - 43111- 430300
02596 -010 11
General Engineering Services Phase 1 - Nov 20
2,500.00
12/31/2015
101 - 43111- 430300
02596 -010 12
General Engineering Services Phase 1 - Dec 201
2,500.00
12/31/2015
101 - 43111- 430300
02596 -010 12
General Engineering Services Phase 2 - Dec 201
136.50
12/31/2015
101 - 43111- 430300
02596 -010 12
General Engineering Services Phase 1 - Dec 201
2,500.00
12/31/2015
602 - 49490 - 430300
02596 -010 12
General Engineering Services Phase 1 - Dec 201
2,500.00
12/31/2015
601 - 49440 - 430300
02596-0204
2015 State Aid Network - Dec 2015
66.75
12/31/2015
101 - 43111- 430300
02596-0306
2015 Maps - Dec 2015
344.00
12/31/2015
101 - 43111- 430300
02596 -040 11
2015 GIS Support Services - Dec 2015
306.00
12/31/2015
702 - 00000 - 431990
02596-1006
15CO01 PRELIM - 2016 Street Reconstruction P
38,333.50
12/31/2015
400 - 43300 - 430300
02596-1007
15CO01 PRELIM - 2016 Street Reconstruction P
17,102.00
12/31/2015
400 - 43300 - 430300
02596-1007
15CO01 CONSTR -2016 Street Reconst Project ]
6,171.00
12/31/2015
400 - 43300 - 459011
02596-1105
ZZBCOL MASTER - BCOL Athletic Complex T
11,814.65
12/31/2015
229 - 45202- 431990
02596-1106
ZZBCOL MASTER - BCOL Athletic Complex T
3,356.25
12/31/2015
229 - 45202- 431990
02596-1202
Xcel Feeder Line Installation - Nov 2015
637.00
12/31/2015
245- 43162 - 443990
02596-1203
Xcel Feeder Line Installation - Dec 2015
392.00
12/31/2015
245- 43162 - 443990
02596-1302
ZZAUTO - Autozone Plan Review - Nov 2015
643.50
12/31/2015
101 - 00000 - 220110
02596-1303
ZZAUTO - Autozone Plan Review - Dec 2015
357.50
12/31/2015
101 - 00000 - 220110
02596-1401
15CO03 - 7th Street Retaining Wall - Dec 2015
9,788.00
12/31/2015
400 - 43300 - 430300
Check Total: 165,907.64
Vendor: 1907
XO COMMUNICATIONS LLC
027953090
data & internet access Jan 2016
0279726014
data & internet access 1/1- 30/2016
Check Total:
Vendor: 2076
ZAYO BANDWIDTH LLC
003293 01/16 1/1/2016- 1/31/2016 Private Line; cost recovery
Check Total:
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
Check Sequence: 114
1,960.12 01/26/2016 656- 49879 - 430930
5,491.63 01/26/2016 656- 49879 - 430930
7,451.75
Check Sequence: 115
2,478.33 01/26/2016 656- 49879 - 430910
2,478.33
Invoice No Description Amount Payment Date Acct Number
Total for Check Run: 550,317.07
Total of Number of Checks: 115
The preceding list of bills payable was reviewed and approved for payment.
Date: 1/25/16 Approved by:
Mayor Brian Stumpf
AP- Computer Check Proof List by Vendor (01/20/2016 - 12:15 PM)
City Council Agenda: 1/25/16
2B. Consideration of approving new hires and departures for City departments (TE)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently in the departments listed. It is recommended that the Council officially ratify the
hiring /departure of all listed employees including part-time and seasonal workers.
Al. Budget Impact: (positions are generally included in budget)
A2. Staff Work Load Impact: If new positions, there may be some training
involved. If terminated positions, existing staff would pick up those hours, as
needed, until replaced.
B. ALTERNATIVE ACTIONS:
1. Motion to ratify the hire /departures of the employees as identified on the attached
list.
2. Motion to deny the recommended hires and departures.
C. RECOMMENDATION:
By statute the City Council has the authority to approve all hires /departures. City staff
recommends Alternative #1, for the Council to approve the hires and/or departures as
listed.
D. SUPPORTING DATA:
• List of new /terminated employees
Name
Gail West
Name
Dallas Miller
NEW EMPLOYEES
Title Department Hire Date Class
Guest Service MCC 1/12/2016 PT
TERMINATING EMPLOYEES
Reason Department Last Day Class
Voluntary MCC 1/1/16 PT
New Hire and Terms City Council 2016: 1/19/2016
City Council Agenda: 01/25/16
2C. Consideration of approving the sale or disposal of surplus city property (WO)
There is no report this City Council cycle.
City Council Agenda: 1/25/16
2D. Consideration to renew membership in the MN Public Broadband Alliance for 2016.
(JO)
A. REFERENCE AND BACKGROUND:
City Council is asked to consider renewing membership in the NIN Public Broadband
Alliance with the cost of $5,000 which is down from $7,800 last year. The fee has been
reduced because expenses projected for the organization for 2016 have stayed the same
while additional agencies have signed up. New members include Sherburne County,
Dakota County and CTC.
As you may recall, in 2014 the City Council authorized an application for a Blandin
Foundation grant. The City received grant funding in the amount of $10,000 to examine
the feasibility of developing a cooperative or alliance of public entities established to find
ways to lower costs and improve service to constituents. In conjunction with the City of
Monticello's application, four other public agencies including Scott County, the City of
Saint Cloud, the City of Windom and Southwest Minnesota Broadband Services
(representing 11 cities), also participated and contributed $2,000 each to the
organizational effort. For 2015, each of these agencies contributed $7,800 for the first
year of operation with the City of Monticello acting as the fiscal agent.
As of the date of preparation of this report, all the agencies that signed up originally are
on board for participating in 2016 and three others noted above have been added thus
dropping the cost per agency accordingly.
Officers for the organization include President, Gary Shelton, Scott County
Administrator, Vice President, Keith Stubbe, Southwest MN Broadband, and Jeff O'Neill
City of Monticello as Treasurer /Fiscal Agent.
As noted previously the organization pools resources to enhance service and reduce costs
in the following general areas.
• Sharing and distribution of knowledge important to successfully operating a
public telecommunications system
• Sharing of telecommunications switching and electronic equipment
• Lowering end user cost by aggregating and purchase services and products
• Sharing of staff and human resources
• Developing and standardizing best practices for various facets of operating a
telecommunications company
• Centralizing research and application of emerging technologies
• Providing information and technical assistance to public agencies that wish to
improve access to broadband for constituents
• Establishing a centralized voice in the debate over issues affecting deployment of
broadband services in Minnesota
• Speeding the identification and deployment of telecommunication services and
applications to its members
City Council Agenda: 1/25/16
The group has been meeting on a monthly basis and there is consensus in the group that
the there is sufficient benefit to warrant continuation of the organization. Some of the
more noteworthy accomplishments since inception include: the obstruction of a
legislative initiative that would have added significant cost for county
telecommunications; the group spearheaded development of a template agreement
governing third party management fiber and vertical infrastructure that all members can
use; they have held a meeting with Minnesota Office of Broadband Development
regarding State grant programs; are in the process of the potential development of maps
showing broadband circuits under control and available for joint use; held discussion
regarding implementation of billing systems that consolidate sewer, water and
telecommunications billing into a single bill; and with dues paid last year, Monticello
received assistance in development of an RFQ document and associated 3rd Party
provider selection process.
Expenses projected for 2016 include the following:
• Half time Director - $36,000
• Legal and Professional Fees - $4,000
• Conference Expenses - $1,200
• Office Supplies - $ 300
• Promotion and Marketing - $750
• Telephone - $ 750
Total $43,000
Al. Budget Impact: This item was included in the 2016 budget in the amount of
$7,800.
A2. Staff Workload Impact: Meetings are once per month and attended by the City
Administrator. The Mayor, members of the City Council and Fiber Advisory
Committee members are welcome to attend.
Added meetings are offset partially by a reduction in need to meet at broadband
related events that will be covered by the Executive Director.
B. ALTERNATIVE ACTIONS:
1. Motion to approve membership in the MN Public Broadband Alliance and
authorizing a budget of $5,000 for the cost of the membership for 2015
2. Motion to deny membership in the MN Public Broadband Alliance at this time
C. STAFF RECOMMENDATION:
City Staff recommends Alternative #1.
City Council Agenda: 1/25/16
A SUPPORTING DATA:
• None
City Council Agenda — 01 /25/16
2E. Consideration to adopt Ordinance No. 631 for approval of the 2016 City of
Monticello Official Zoning Map. (AS)
A. REFERENCE & BACKGROUND
The City Council is asked to review for adoption the City of Monticello 2016
Official Zoning Map.
The City Attorney has advised that the City adopt an official zoning map each year.
The map included for review reflects rezoning actions which have occurred since the
adoption of the last official map in February, 2015. Only one map amendment was
adopted in 2015, as follows:
Ordinance No. 614 — Rezoning First Lake Substation from A -O (Agriculture -Open
Space) to I -1 (Light Industrial).
The map proposed for adoption includes the above rezoning.
Also included in the proposed 2016 zoning map is a correction to the map for the
River Mill neighborhood. When the subdivision and planned unit development of
River Mill was approved in 1994, the parcels as shown on the attached plat exhibits
and Council documentation were proposed to be rezoned as R -2 (Single and Two
Family Residential). However, the zoning mapping for these parcels was developed
in error, showing a portion of the parcels instead as R -1 (Single - Family Residence)
District. The error was discovered in 2015 when a zoning confirmation request
brought the issue to light.
At this time, staff is proposing to correct the zoning map error to reflect the parcels
as zoned R -2, consistent with those parcels of similar size and use located to the
north and east. By ordinance, the City may consider an amendment to the map when
such amendment corrects an error in the map.
In adopting the Official Zoning Map, the City Council will also recommend adoption
of the Shoreland Overlay District, the boundaries for which are in accordance with
requirements of both State statute and the Zoning Ordinance. Staff have confirmed
that no changes to the Shoreland Overlay District have occurred in 2015 and
therefore staff is recommending adoption of the current map with no amendments
proposed.
Planning Commission Recommendation
The Planning Commission unanimously recommends approval of the 2016 Official
Zoning Map. The Commission held a public hearing on January 5th, 2016. No
public testimony was offered during the hearing.
City Council Agenda — 01 /25/16
B. ALTERNATIVE ACTIONS
1. Motion to adopt Ordinance No. 631 for approval of the 2016 City of Monticello
Official Zoning Map, including Shoreland/Floodplain companion map, based on
the findings in PC Resolution 2016 -001.
2. Motion of other.
C . STAFF RECONUdENDATION
Staff recommends adoption of the City of Monticello Official Zoning Map as proposed.
This draft represents an accurate picture of Monticello's zoning based on a review of
available records and ordinances. The City Attorney has advised that the City adopt an
official zoning map each year.
D. SUPPORTING DATA
• Ordinance No. 631
• Resolution No. PC- 2016 -001
• 2016 Official Zoning Map, Proposed (dated 1/8/16)
• Shoreland and Floodplain Boundary, City of Monticello (dated 2/12/14)
• Ordinance No. 614
• Ordinance No. 257
• River Mill — Approval Information and Background
2
ORDINANCE NO. 631
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE AMENDING AND ADOPTING THE 2016 OFFICIAL
ZONING MAP FOR THE CITY OF MONTICELLO
THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS:
Section 1. The zoning map amendments attached hereto and incorporated herein as
Exhibit "A" are adopted as the Official Zoning Map under Title 10, Section 3.1
of the Zoning Ordinance for the City of Monticello.
Section 2. This Ordinance shall take effect and be in full force from and after its
passage and publication. Revisions will be made online after adoption by
Council. Copies of the complete Zoning Ordinance are available online and
at Monticello City Hall upon request.
ADOPTED AND APPROVED FOR PUBLICATION BY the Monticello City Council this 25th
day of January, 2016.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff O'Neill, City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITION:
ORDINANCE NO. 631
EXHIBIT "A"
Following are the approved amendments to the Official Zoning Map
• Ordinance #614 —Map Amendment for Rezoning from A -O to I -1 for Lot 1,
Block 1, First Lake Substation
• Ordinance #257 — Map Amendment for Rezoning, River Mill, according to the
recorded plat thereof
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC- 2016 -001
RECOMMENDING THAT THE CITY COUNCIL ADOPT AN AMENDMENT
TO THE ZONING MAP IN ITS ENTIRETY
WHEREAS, the Zoning Map of the City of Monticello requires amendment; and
WHEREAS, the proposed map would accommodate and further the intentions and policies of the
Comprehensive Plan; and
WHEREAS, the proposed zoning would be consistent with the City's land use plan; and
WHEREAS, the Planning Commission of the City of Monticello finds that the proposed zoning map
will be consistent with the intent of the Comprehensive land use plan and proposed zoning district;
and
WHEREAS, the Planning Commission has conducted a public hearing on January 5th, 2016 to
review the requests and receive public comment on the zoning map amendment; and
WHEREAS, the Planning Commission finds that the proposed zoning map has met the requirements
for adoption as found in the zoning ordinance and state law;
NOW, THEREFORE, BE IT RESOL VED, by the Planning Commission of the City of
Monticello, Minnesota:
The Planning Commission recommends that the City Council adopt the zoning map
amendment to be identified as Ordinance No. 631.
ADOPTED this 5th day of January, 2016 by the Planning Commission of the City of
Monticello, Minnesota.
MONTICELLO PLANNING COMMISSION
ATTEST:
Brad Fyle, Chair
Angela Schumann, Community Development Director
Legen
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ORDINANCE NO. 614
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE REZONING THE FOLLOWING PROPERTY FROM A -O,
AGRICULTURAL OPEN SPACE TO I -1, LIGHT INDUSTRIAL:
LOT 1, BLOCK 1, FIRST LAKE SUBSTATION ADDITION
THE CITY COUNCIL OF THE CITY OF MONTICELL0, MINNESOTA, HEREBY
ORDAINS:
Section 1. The subject property is hereby rezoned from A -O, Agricultural Open Space to I -1,
Light Industrial.
Section 2. The City Clerk is hereby directed to make the changes required by this Ordinance
on the official Zoning Map, as part of the Official Monticello City Code, Title 10;
Zoning Ordinance. Said map shall not be republished.
Section 3. This Ordinance shall take effect and be in full force from and after its passage
and publication. The ordinance in its entirety and map shall be posted on the
City website after publication. Copies of the complete Ordinance and map are
available online and at Monticello City Hall for examination upon request.
ADOPTED BY the Monticello City Council this 27th day of April, 2015.
CITY OF MONTICELLO
':��G,C
Brian Stumpf, Mayo
ATTEST:
Kerry Burri, I erim City Clerk
VOTING IN FAVOR: Stumpf, Hilgart, Gabler, Perrault, Posusta
VOTING IN OPPOSITION: None
DK-Ij "'17
Rezone the area known as the River Iffill subdivision from AO (agricultural
uses) to a combination of R- I (single family residential), R-2 (single and two-
family residential), B-3 (highway busmiess), and PZM (performance zone miixed)
as shown on the map below. Specific zoning district boundaries match road and
lot line alignments identified on the final plat of the River Mill subdivision.
13
Published in the Monticello Times on 6/29/95.
uounmi ALMUTAIS • IW4VIV4k
Councilmmber Anderson asked if any restrictions could be placed on the
quality of the housing constructed in this development. AssistmA
AAnqnimtrntnr IYNaill notsd that M" order to obtain TIF pay-aslourgo funds,
the dlevsRopsk, mast hId homey to a value.
O'NOM, aks uoftd thz� a M-417i now has a tmuk access fee for city services,
w, Mch would mo uxf-s tLgm Mely be charred to the townsbip parcel once it is
I
2-mmOZOOL Ef tM03 7090r�Y '0 03NO for t2-Mg fee at $%25ftms9 it -vo
P-mamt to) nsyy=�- try �Wnqoaa.
Elm)
ITEM #6: A motion was made by Shirley Anderson and seconded by
OmM, to approve an ordinance amendment to the offieW zoning
`gip dwneing" iom'ag distAct reqlaested fi-= a combination
of Rl- I enA -AgncultvM to P, camMm- Non o f -R- X, B-2, M, and PW zoning
ft Ma do 'gpngtaw. Voting fa v= G- MAsy AzdaFm-an, 'Umfou. Smith,
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City Council Agenda — 01/25/16
2F. Consideration of ratifying the EDA 2016 Annual Economic Development
Work Plan. (AS)
A. REFERENCE AND BACKGROUND
The City Council is asked to review and ratify the EDA's work plan annually per the
EDA's Enabling Resolution.
The EDA's Annual Work Plan was developed by the EDA during November and
December workshops. The objectives and action statements in the work plan are
reflective of support for the Comprehensive Plan's primary goals for economic
development, which are:
• Attracting & Retaining Jobs
• Expanding Tax Base
• Enhancing Downtown
• Facilitating Redevelopment
While the EDA prepares and reviews its work plan each year, it is understood that many of
the goals require more than one year to realize and that many goals are on- going.
Accordingly, some of the work plan goals have been carried forward from 2015's work
plan. It should be noted that the EDA made significant progress in achieving some of the
2015 work plan goals, including moving forward the EDA staff position and HRA levy.
The EDA reviewed the plan during its regular meeting on January 13th and adopted the
plan in a 6 -1 vote. Council member Perrault voted in opposition, noting that he was not in
agreement with the statement related to park and trail facilities for the TH 25 /CSAH 75
area.
Al. Budget Impact: No direct budget impact for adoption. Budget impacts may
result from future decisions related to implementation of the work plan.
A2. Staff Workload Impact: Staff time was involved in the review and preparation of
the work plan.
B. ALTERNATIVE ACTIONS
Motion to ratify the EDA 2016 Annual Economic Development Work Plan,
consistent with its adoption by the EDA.
2. Motion of other.
C. STAFF RECOMMENDATION
Staff recommends the adoption of the EDA Annual Work Plan.
D. SUPPORTING DATA
• 2016 EDA Annual Work Plan as adopted by the EDA, including Appendix
• EDA Enabling Resolution
ECONOMIC DEVELOPMENT AUTHORITY
2016 ANNUAL ECONOMIC DEVELOPMENT WORK PLAN
EDA Purpose:
The EDA is charged with coordinating and administering the City of Monticello's economic
development and redevelopment plans and programs. The EDA is also responsible for housing
and housing redevelopment.
EDA Work Plan Mission Statement:
The EDA's work plan is adopted in support of achieving the goals of the Monticello
Comprehensive Plan. The EDA will be proactive by developing and undertaking actions for
achievement of the Comprehensive Plan's Economic Development goals and will be reactive in
responding to economic development opportunities as they arise in the most timely and effective
manner possible. The EDA shall utilize the economic development strategies of the
Comprehensive Plan as a guide for action.
Comprehensive Plan Goals:
Attracting & Retaining Jobs
Expanding Tax Base
Enhancing Downtown
Facilitating Redevelopment
Housing Choice for Life -Cycle
EDA Objectives:
1. Continue to support redevelopment efforts for publicly -owned properties on Block
34.
a. Focus on site control for targeted redevelopment area on the block
b. Evaluate the opportunities for the future sale of properties on Block 34 and the
value of engaging a partner to expedite redevelopment on Block 34.
c. Support as needed the completion of intersection improvements at TH 25 /CSAH
75 in order to understand development envelope and access.
2. Engage as a partner in other redevelopment and revitalization opportunities as they
arise, actively encouraging redevelopment within the TH25 /CSAH 75 area.
a. Build funding base for other acquisitions in targeted redevelopment areas.
b. Fund studies similar to the hospitality study for other desired land uses in the
downtown and for other programs, such as housing.
c. Continue discussion on use of tax reimbursement /abatement, including
development of criteria.
d. Implement a fagade improvement program for desired revitalization areas.
e. Meet with property owners downtown individually to understand their situation in
terms of willingness to sell, partner, price, etc.
f. Reexamine the Embracing Downtown Plan for possible amendment based on
recent revitalization activity in the downtown.
g. Develop a conceptual street layout for access and parking for the entire CCD
including parks and trails.
h. Support opportunities for park and trail development with TH 25 /CSAH 75
intersection and as consistent with the Embracing Downtown Plan.
3. Market industrial development at the Monticello Business Center (Otter Creek
Business Park) to a broad variety of prospects.
a. As guided by the Comprehensive Plan, target the following prospect areas:
i. Businesses which will be a supplier, customer or collaborative partner to
existing businesses within the community.
ii. Businesses which would benefit from Monticello's utility and
communications infrastructure.
iii. Work with the CentraCare Health System to ensure the retention and to
promote the expansion of health care services in Monticello.
b. Focus on prospects which serve or rely on the St. Cloud and Twin Cities markets.
c. Actively participate /network with current businesses to help establish external
relationships.
4. Market EDA incentive programs in a more proactive manner, both within the
community and beyond, beginning with the education on these resources at the EDA
level.
a. Continue to foster external networking opportunities.
b. Present existing and new incentive programs to smaller community groups, local
banks, realtors, and local businesses.
c. Develop and communicate a "complete" development package program which
provides support and assistance to prospects and developers from inquiry to
construction.
d. Prepare a multi - format (print, digital) summary resource piece.
e. Explore the opportunity to develop an incubator building or pre - designed building
shell plans with contractors ready for development.
5. Actively (aggressively) market for sale for development the EDA -owned properties
at Cedar Street, 349 West Broadway and 413 W. 4th Street.
a. Market 4th St. to known Monticello residential builders.
b. Identify types of businesses sought for specific properties and market to these
sectors accordingly.
c. Identify commercial properties which should be held for larger redevelopment
potential.
6. Encourage more proactive lead development and response in all market segments to
support a diversified tax base.
a. Develop relationships with local realtors and banks.
b. Explore agent/broker relationships; evaluate the opportunity to engage a
development facilitator.
c. Develop a list of target properties and share with realtors and bankers.
d. Foster an accommodating approach to prospective development (see item 4d
above).
e. Research and communicate state and federal incentive programs for bringing
businesses into community.
7. Examine housing stock for aging or blighted properties and research development
of programs for redevelopment and /or revitalization.
a. Understand the state of the current housing stock/inventory and areas of need.
b. Develop sub - committee to identify potential programs, such as:
i. Program for acquisition for redevelopment
ii. Program for revitalization
iii. Program to encourage new development in in -fill areas
c. Establish clear criteria for "blight" and "cluster areas" for focus of programs.
d. Identify and communicate state and regional programs which could be leveraged
to support identified properties; identify programs applicable to each property.
8. Support the development of the Destination for Innovation brand and implement in
economic development activities.
a. Migrate website to City site for more thorough and current site maintenance.
b. Work with Communications Manager to develop coordinated economic
development marketing plan
c. Build value in development resources.
d. Market amenities (including technology and recreation) in a more coordinated
way
9. Consider housing increment resource in terms of strategic project goals.
a. Tie in with item #7 above as a multi -prong approach — examine opportunities and
needs for use of these funds.
10. Re- engage in business retention and expansion efforts.
a. Engage the IEDC as the primary partner and lead in this effort.
Appendix: Monticello Comprehensive Plan, 2008 — Economic Development
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2012-021
AMENDED AND RESTATED RESOLUTION ENABLING THE CREATION OF THE
CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED by the City Council of the City of Monticello, Minnesota ( "City ") as follows:
Section 1. Background and Findings
1.01. The City is authorized by Minnesota Statutes, Sections 469.090 to 469.1081 (the
"EDA Act") to establish an economic development authority to coordinate and administer economic
development and redevelopment plans and programs for the City.
1.02. By Ordinance No. 172, approved April 10, 1989 and codified in the City Code as
Title II, Chapter 3 (the "Enabling Ordinance "), the City established the City of Monticello
Economic Development Authority ( "EDA "), for the purpose of coordinating and administering
economic development activities in and for the City.
1.03. By resolutions approved on October 22, 2007 and January 14, 2008, the City
transferred to the EDA the control, authority and operation of all projects administered by the
Housing and Redevelopment Authority in and for the City of Monticello and adopted an Amended
and Restated Enabling Resolution (the "Enabling Resolution "), which superceded the Enabling
Ordinance in all respects.
1.04. The City Council has now determined to revise and clarify certain provisions of
the Enabling Resolution by the adoption of this resolution.
1.05. The City Council has, in accordance with Minnesota Statutes Section 469.093,
provided public notice and conducted a public hearing on the date hereof, at which all persons
wishing to be heard were given an opportunity to express their views, concerning the modified
Enabling Resolution.
1.06. This resolution constitutes an amendment and restatement of the Enabling
Resolution of January 14, 2008, and supercedes such Enabling Resolution in all respects.
Section 2. Enabling Authority.
2.01. The EDA was established pursuant to the EDA Act under the Enabling Ordinance as
adopted April 10, 1989 and codified as Title II, Chapter 3 of the City Code, as amended and restated
by this resolution.
2.02. The EDA shall be composed of 7 members to be appointed by the Mayor and
confirmed by the City Council.
2.03. Two of the members shall be members of the City Council. The terms of office of
the two members of the City Council shall coincide with their terms of office as members of the
City Council. The remaining five (5) members shall be initially appointed for terms of one, two,
three, four, and five years respectively. Thereafter, all non - Council members shall be appointed for
six -year terms.
2.04. A vacancy is created in the membership of the EDA when a City Council member of
the board of commissioners ends Council membership, when any member ends EDA membership
prior to expiration of his or her term of office, on the day following the expiration of a member's
term of office, or when a member is removed by the City Council subject to the terms of Section
2.07 hereof . A vacancy for this or any other reason must be filled for a new term or the balance of
the unexpired term, as applicable, in the manner in which the original appointment was made.
2.05. All of the members who are not members of the City Council must be either
residents of the City, business - owners in the City, or property - owners in the City.
2.06. All members shall serve at the pleasure of the City Council, subject to the terms of
Section 2.07 hereof. Vacancies shall be filled by appointment by the Mayor with the confirmation
of the City Council.
2.07. A commissioner may be removed by the City Council for inefficiency, neglect of
duty, or misconduct in office. A commissioner shall be removed only after a hearing. A copy of the
charges must be given to the commissioner at least 10 days before the hearing. The commissioner
must be given an opportunity to be heard in person or by the counsel at the hearing. When written
charges have been submitted against the commissioner, the City Council may temporarily suspend
the commissioner. If the City Council finds that those charges have not been substantiated, the
commissioner shall be immediately reinstated. If a commissioner is removed, a record of the
proceedings together with the charges and findings shall be filed in the office of the City
Administrator.
2.08. The City Council shall make available to the EDA such appropriations as it deems
fit for salaries, fees, and expenses necessary in the conduct of its work. The EDA shall have
authority to expend all budgeted sums so appropriated and recommend the expenditures of other
sums made available for its use from grants, gifts, and other sources for the purposes and activities
authorized by this resolution.
Section 3. Officers and Meetings.
3.01. The EDA shall elect a president, vice president, treasurer, assistant treasurer, and
secretary annually. A member must not serve as president and vice president at the same time. The
other offices may be held by the same member. The other offices of the secretary and assistant
treasurer need not be held by a member.
3.02. The EDA shall adopt rules and procedures not inconsistent with the provisions of
this Enabling Resolution or as provided in Minnesota Statutes, Section 469.096, and as may be
necessary for the proper execution and conduct of its business. The EDA shall adopt bylaws and
rules to govern its procedures and for the transaction of its business and shall keep a record of
attendance at its meetings and /or resolutions, transactions, findings, and determinations showing the
vote of each member on each question requiring a vote, or if absent or abstaining from voting,
indicating such fact. The records of the EDA shall be a public record, except for those items
classified by law as nonpublic data.
3.03. The EDA shall meet at least quarterly. Special meetings may be called by the
president as needed.
3.04. All administrative procedures, including contract for services, purchases of
supplies, and financial transactions and duties shall be outlined in the bylaws of the EDA.
Section 4. Staff.
4.01. The Economic Development Director shall be designated as Executive Director of
the EDA.
4.02. Subject to limits set by the appropriations or other funds made available, the FDA
may employ such staff, technicians, and experts as may be deemed proper, and may incur such
other expenses as may be necessary and proper for the conduct of its affairs.
Section 5. Functions, Powers, and Duties.
5.01. Except as specifically limited by the provisions of Section 6 of this Enabling
Resolution, the EDA shall have the authority granted it pursuant to the EDA Act.
5.02. The EDA shall manage the Greater Monticello Enterprise Fund (the "Fund ") the
purpose of which is to encourage economic development by making loans to private businesses.
The EDA shall make loans to eligible businesses, and such loan(s) shall serve a public purpose
as defined in the Greater Monticello Enterprise Fund Guidelines (Fund Guidelines). The Fund
Guidelines are hereby adopted by reference and included in the bylaws of the EDA. No changes
to the fund Guidelines shall be made without approval of the City Council.
5.03. The EDA may be a limited partner in a partnership whose purpose is consistent
with the EDA's purpose.
5.04. The EDA may issue general obligation bonds and revenue bonds when authorized
by the City Council and pledge as security for the bonds the full faith, credit, and resources of the
City or such revenues as may be generated by projects undertaken by the EDA.
5.05. The EDA may cooperate with or act as agent for the federal or state government
or a state public body, or an agency or instrumentality of government or other public body to
carry out the powers granted it by the EDA Act or any other related federal, state, or local law in
the area of economic development district improvement.
5.06. The EDA may annually develop and present an economic development strategy
and present it to the City Council for consideration and approval.
5.07. The EDA may join an official, industrial, commercial, or trade association or
other organization concerned with such purposes, hold reception of officials who may contribute
to advancing the City and its economic development, and carry out other appropriate public
relations activities to promote the city and its economic development.
5.08. The EDA may perform such other duties which may be lawfully assigned to it by
the City.
All city employees shall, upon request and within a reasonable time, famish the EDA or its
employees or agents such available records or information as may be required in its work. The EDA
or its employees or agents may, in the performance of official duties, enter upon lands and make
examinations or surveys in the same manner as other authorized City agents or employees and shall
have such other powers as are required for the performance of official functions in carrying out the
purposes of this resolution.
Section 6. Limitations of Power.
6.01. The following limits apply to the EDA and its operation:
(a) The sale of bonds or other obligations of the EDA must be approved by the
City Council.
(b) The EDA must follow the budget process for City departments in accordance
with City policies, ordinances, and resolutions and the City charter.
(c) Development and redevelopment actions of the EDA must be in conformity
to the City comprehensive plan and official controls implementing the comprehensive plan.
(d) The EDA must submit its plans for development and redevelopment to the
City Council for approval in accordance with City planning procedures and laws.
(e) Except when previously pledged by the EDA, the City Council may, by
resolution, require the EDA to transfer any portion of the reserves generated by activities of
the EDA that the City Council determines are not necessary for the successful operation of
the EDA to the debt service funds of the city to be used solely to reduce tax levies for
bonded indebtedness of the City.
(f) The administrative structure and management practices and policies of the
EDA must be approved by the City Council.
(g) The EDA shall submit all planned activities for influencing the action of any
other governmental agency, subdivision, or body to the City Council for approval.
6.02. The EDA may exercise all the powers under the EDA Act, including, but not
limited to, the following;
(a) all powers under the HRA Act.
(b) all powers of a city under Minnesota Statutes, Section 469.124 to 469.134.
(c) all powers and duties of a redevelopment agency under Minnesota Statutes,
Sections 469.152 to 469.165 for a purpose in the HRA Act or the EDA Act, and all powers
and duties in the HRA Act and the EDA Act for a purpose in Minnesota Statutes, Sections
469.152 to 469.165.
(d) the authority to acquire property, exercise the right of eminent domain; make
contracts for the purpose of redevelopment and economic development; serve as a limited
partner in a partnership whose purpose is consistent with the EDA's purpose; buy supplies
and materials needed to carry out development within the EDA Act; and operate and
maintain public parking facilities.
(e) the authority to issue bonds in accordance with the EDA Act and the HRA
Act.
(f) the authority to levy special benefit taxes in accordance with Section
469.033, subdivision 6 of the HRA Act in order to pay or finance public redevelopment
costs (as defined in the HRA Act), subject to approval by the City Council in accordance
with Section 469.033, subdivision 6.
(g) all powers under Minnesota Statutes, Sections 469.474 to 469.179.
6.03. As provided in the EDA Act, it is the intention of the City Council that nothing in this
resolution nor any activities of the EDA are to be construed to impair the obligations of the City or
HRA under any of their contracts or to affect in any detrimental manner the rights and privileges of
a holder of a bond or other obligation heretofore issued by the City, the EDA or the HRA.
Section 7. Implementation.
7.01. The City Council will from time to time and at the appropriate time adopt such
ordinances and resolutions as are required and permitted by the EDA Act to give full effect to this
resolution.
7.02. The Mayor, the City Administrator, and other appropriate City officials are
authorized and directed to take the actions and execute and deliver the documents necessary to give
full effect to this resolution.
7.03. Nothing in this resolution is intended to prevent the City from modifying this
Enabling Resolution to impose new or different limitations on the EDA as authorized by the EDA
Act.
ADOPTED BY the City Council of the City of Monticello on this 27th day of February, 2012.
CITY OF MONTICELLO
eel ze�l—1
Clint Herbst, Mayor
ATTEST:
1 z4
JeOW City Administrator
City Council Agenda: 1/25/16
2G. Consideration of adopting Resolution 2016 -005 accepting improvements and
authorizing final payment for Hillside Farm 3rd and 4th Addition Public
Improvements, City Proiect No. 12C008 (SB)
A. REFERENCE AND BACKGROUND:
Final public improvements to the Hillside Farms 3rd and 4th Addition development were
substantially complete in the fall of 2014. Final acceptance and payment had been
withheld until the contractor had signed off on the final contract amount and submitted
their final paper work. The contractor had been contacted several times since substantial
completion to submit the paperwork in order for the City to make final payment. The
contractor admitted they had staff turnover and were delayed in their response time.
They have recently contacted staff to finalize the project.
This project included the remaining public improvements which included placing the
final lift of pavement on the development's internal streets, sidewalk construction along
Deer Street and Bison Avenue, utility adjustments, cluster mailbox placement, trail
construction along Fenning Avenue adjacent to the development, internal trail extension
north of Deer Street on the east side of the development, installation of conservation
easement posts, silt fence removal, cleanup, and other associated appurtenant work.
These public improvements were originally intended to be completed by the project
developer, Trison Development, in 2006. However, the developer defaulted on the
properties and the 47 vacant lots went tax forfeiture and were placed in the State of
Minnesota's name in early 2014. The City was able to complete the public
improvements and assess 100% of the cost to the then vacant lots and recover the
assessments with the sale of the lots. All of the lots have currently been sold and the City
has collected $208,000 in assessments to cover the completion of the public
improvements.
The City Council is being requested to accept the project as complete and approve final
payment to ASTECH Corporation, Inc. in the amount of $54,473.23.
The final payment request represents the final quantities completed on the contract and
the release of the retainage on the contract. The final construction cost totaled
$161,629.27. The original contract amount was $154,568.25 reflecting a $7,061.02
increase in the original contract amount. The increase in cost is related to additional
bituminous mix needed to fill in the settlements along the centerline and curb line of the
roadways. The roadways within the development were originally paved in 2006 and over
time have settled. A contingency amount that was included in the original estimated
project cost and associated assessments cover this overage in the contract.
All punch list items assembled for this project have been completed, and WSB &
Associates, Inc. indicated that the project is complete and ready for final payment in
accordance with the contract and City of Monticello Engineering and Construction
Standards.
City Council Agenda: 1/25/16
The following paperwork has yet to be submitted and will be required for final payment
to be released:
Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax (IC 134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured (lien
waivers).
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two -year maintenance bond. It should be noted that the maintenance bond will
start and extend two years from the date of final acceptance of the project by the
City Council.
Al. Budget Impact: The final payment due to ASTECH Corporation, Inc. is
$54,473.23
The original estimated project cost used to determine the assessment amount was
$208,000 which was based on the low bid received, a 10% contingency and 22%
indirect costs. This estimate resulted in approximately $4,425 in new special
assessments to each tax forfeit lot.
The actual project costs totaled approximately $190,000.
The Capital Project Fund was used to fund the project up front, with that source
being paid back via assessments generated with lot sale revenue.
A2. Staff Workload Impact: Construction inspection of the project will be
completed by City staff with WSB completing the administration services.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution 2016 -005 accepting improvements and authorizing
final payment to ASTECH, Corp. in the amount of $54,473.23, contingent upon
receiving final documentation, for Hillside Farms 3rd & 4th Additions Public
Improvements, City Project No. 12C008.
2. Motion to deny adoption of Resolution 2016 -005 at this time.
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1.
2
City Council Agenda: 1/25/16
D. SUPPORTING DATA:
• Resolution 2016 -005
• Letter of Recommendation
• Construction Pay Voucher No. 2 (Final)
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-005
ACCEPTING IMPROVEMENTS AND APPROVING FINAL PAYMENT TO ASTECH
CORP. FOR CITY PROJECT NO. 12CO08
WHEREAS, pursuant to a written contract with the City of Monticello, on April 24, 2014, ASTECH
Corporation, Inc. was awarded, by low bid, for the Hillside Farm 3rd and 4th Addition Public
Improvements, City Project 12C008;
NOW THEREFORE, BE IT RESOL VED BY THE CITY OF MONTICELL0, MINNESOTA that
the work completed under said contract is hereby accepted and approved and that the Mayor and City
Clerk are hereby directed to issue a proper order for the final payment on such contract subject to
receipt of the following:
1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes
290.92 requiring withholding state income tax (IC 134);
2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers);
3) Consent of Surety to Final Payment certification from the contractor's surety;
4) Two year maintenance bond to extend two years from the date of acceptance of the project by the
City Council.
ADOPTED BY the Monticello City Council this 25th day of January, 2016.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jennifer Schreiber, City Clerk
��11ff //A
WSB
Building a legacy —your legacy.
January 19, 2016
Ms. Jennifer Schreiber
City Clerk
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Construction Pay Voucher No. 2 (Final) and
Final Project Documents
Hillside Farm 3rd and 4t" Additions Improvements
City of Monticello Project No. 12CO08
WSB Project No. 1494 -870
Dear Ms. Schreiber:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 -541 -4800
Fax: 763 -541 -1700
Please find enclosed Construction Pay Voucher No. 2 and final (in triplicate) in the amount of $54,473.23
for the above - referenced project. The final payment request represents the final quantities completed
on the contract and the release of the retainage.
We recommend that the City of Monticello approve Construction Pay Voucher No. 2 and final for
ASTECH Corp. at the January 25, 2016, City Council meeting. Final payment can be released to the
contractor contingent upon receipt of the following required documentation:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes
290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two -year maintenance bond.
This project will be considered for acceptance by the City Council on January 25, 2016. The maintenance
period will be in effect from January 25, 2016, until January 25, 2018.
Equal Opportunity Employer
wsbeng.com
K: X 01494- 870�Admin�Construction Admin�Pay VoucherA1494 -87 CST LTR VO 2 FNL CTY -j Schreiber- 011816.docx
Ms. Jennifer Schreiber
January 19, 2016
Page 2
Please contact me at 763 - 287 -7162 if you have any questions. Thank you.
Sincerely,
WSB & Associates, Inc.
/ " '�. 46ssO&1L1
Shibani K. Bisson, PE
City Engineer
Enclosures
cc: Wayne Oberg, City of Monticello
Bruce Batzer, ASTECH Corp.
srb
K: X 01494- 870�Admin�Construction Admin�Pay VoucherA1494 -87 CST LTR VO 2 FNL CTY -j Schreiber- 011816.docx
Pay Voucher
MONT - Hillside Farms 3rd and 4th Public Improvements
Client Contract No.:
Project No.: 01494 -87
Client Project No.: 12CO08
Date: 111512016
Request No.: 2 & FINAL.
Project Summary
Owner: City of Monticello
Original Contract Amount
505 Walnut St
$154,568.25
Monticello, MN 5 147
For Period: 712912014 to 1!15!201612016
---- •�-- T --- --
Contractor: Astech Corp.
PO Box 1025
Assvc'iales, lite.
St. Cloud, MN 56302
Pay Voucher
MONT - Hillside Farms 3rd and 4th Public Improvements
Client Contract No.:
Project No.: 01494 -87
Client Project No.: 12CO08
Date: 111512016
Request No.: 2 & FINAL.
Project Summary
1
Original Contract Amount
$154,568.25
2
Contract Changes - Addition
$0.00
3
Contract Changes - Deduction
$Q.00
4
Revised Contract Amount
$154,568.25
5
Value Completed to Date
$161,629.27
6 1
Material on Hand
$6.00
7
Amount Earned
$161,629.27
8
Less Retainage
$0.00
9
Subtotal
$161,629.27
10
Less Amount Paid Previously
$107,156.04
11
Liquidated Damages
$0.00
12
AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL
$54,473.23
1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS
BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE
TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS
SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by:
WSB & Associates, Inc.
Approved by Contractor:
Astech Corp.
Mary L. ap , ice_p ent 1/18/16
7 _,
Specified Contract Completion Date:
8/29/2014
Comment:
Construction Observer:
Approved by Owner:
City of Monticello
Date:
Page 1
Project Material Status
Item
No.
Item
I
Description
I
Units
I
Unit Price
I
Contract
iQuantitvlto
Quantity
Date
Current JAmount to
lQuantitylDate
SCHEDULE
A -SURFACE IMPROVEMENTS
1
2021.501
MOBILIZATION
LUMP SUM
$3,500.001
1
1
0
$3,500.00
2
2104.501
REMOVE CURB AND GUTTER
LIN FT
$4.25
160
130
0
$552.50
3
2104.503
REMOVE CONCRETE SIDEWALK
SQ FT
$425
65
16.5
0
$70.13
4
2211.501
AGGREGATE BASE CLASS 5 MOD
TON
$25.00
35
168.48
0
$4,212.00
5
2232.501
MILL BITUMINOUS SURFACE (1.5`)
SQ YD
$400
1 90
45
0
$180.00
6
12331.604113ITUMINOUS
TRAIL
SQ YD
$16.00
900
872
0
$13,952.00
7
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
$3.00
815
575
300
$1,725.00
8
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE (2,6)
TON
$72.00
760
915.32
546.02
$65,903.04
9
2503.601
CLEAN STORM SEWER
LUMP SUM
$3,500.00
1
0
0
$0.00
10
2504.602
ADJUST GATE VALVE AND BOX
EACH
$150.00
5
5
0
$750.00
11
2504.602
RECONSTRUCT VALVE BOX
EACH
$350.00
1
1
0
$350.00
12
2506.522
ADJUST FRAME & RING CASTING ( SANITARY)
EACH
$450.00
13
13
0
$5,850.00
13
2506.522
ADJUST FRAME & RING CASTING ( STORM)
EACH
$450.00
7
7
0
$3,150.00
14
2506.602
CHIMNEY SEAL (INTERNAL)
EACH
$150.00
14
14
14
$2,100.00
15
2521.501
6" CONCRETE WALK
SQ FT
$4.00
11900
11660.9
0
$46,643.60
16
2531.501
CONCRETE CURB & GUTTER DESIGN D412 (MODIFIED)
LIN FT
$21.50
160
130
0
$2,795.00
17
2531.618
TRUNCATED DOMES
SQ FT
$37.00
46
48
0
$1,776.00
18
2540.602
INSTALL MAIL BOX SUPPORT (CLUSTER)
EACH
$150.00
13
8
8
$1,200.00
19
2540.602
MAIL BOX
EACH
$75.00
48
48
48
$3,600.00
20
2564.537
INSTALL SIGN TYPE SPECIAL
EACH
$215.00
8
8
8
$1,720.00
21
12575.601
JEROSION CONTROL
ILUMP SUMI
$1,600.001
1
1
0
$1,600.00
Totals For SCHEDULE A- SURFACE IMPROVEMENTS:
$161,629.27
Project Totals:
$161,629.27
Page 2
Project Payment Status
Owner: City of Monticello
Client Project No.: 12C008
Client Contract No_:
Project No.: 01494 -87
Contractor: Astech Corp.
Contract Changes
No. IType bate IDescription
Amount
Change Order Totals:'
$0.00
Payment Summary
No.
From
To Hate
Payment
Total
Retainage Per
Total
Total Payment +
Work Certified
Total Work
Date
Payment
Payment
Retainage
Retainage
Per Payment
Certified
1
512712014
7/28/2014
$107,156.04
$107,156.04
$5,639.79
$5,639.79
$112,795.83
$112,795,83
$112,795.83
2 &
FINAL
712912014
1/15/2016
$54,473.23
$161,629.27
($5,639.79)
$0.00
$161,829.27
$48,833.44
$161,629.27
Payment Totals:
$161,62927
$0.00
$161,629.271
$161,629.27
Project Summary
Material On Hand:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
$0.00
$161,629.27 Original Contract:
$0.00 Contract Changes:
$161,629.27 Revised Contract:
$154,568.25
$0.00
$154,568.25
Page 3
City Council Agenda — 01/25/16
2H. Motion to adopt Resolution 2016 -004 releasing parcels 155- 054- 001020, 155 -500-
101408 and 155 -500- 101412 for public sale or auction by Wright County. (AS)
A. REFERENCE AND BACKGROUND
On January 11th, the City Council directed staff to prepare correspondence to Wright
County releasing the 6 -month hold on three parcels in the vicinity of 6th and Elm Streets
and Golf Course Road, currently held by the State of Minnesota as tax forfeit properties.
In reviewing past documentation, a resolution has been prepared for Council action for
release of tax forfeit properties so that they may be prepared for public sale or auction by
the county.
The resolution includes the request that parcels 155- 054- 001020, 155 - 500 - 101408 be
sold together.
Al. Budget Impact: None.
A2. Staff Impact: Minimal; limited to preparation of this report and resolution.
B. ALTERNATIVE ACTIONS
1. Motion to adopt Resolution 2016 -004 releasing parcels 155- 054- 001020, 155-
500- 101408 and 155 -500- 101412 for public sale or auction by Wright County.
2. Motion to deny adoption of Resolution 2016 -004 at this time.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1, consistent with Council's previous action on
January 11th, 2016.
D. SUPPORTING DATA:
• Resolution 2016 -004
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-004
APPROVING RELEASE OF THREE PARCELS FOR PUBLIC SALE OR AUCTION BY
WRIGHT COUNTY
PID 155- 054 - 001020, PID 155- 500 - 101408, PID 155 -500- 101412
WHEREAS, three parcels of land in the City of Monticello identified as parcels 155 -054-
001020, 155 -500- 101408 and 155 -500- 101412 have been forfeited to the State of Minnesota for
non - payment of taxes and are eligible for public auction under MN State Statutes, Chapter 282;
and
WHEREAS, the City of Monticello requests that parcels 1550 -54- 001020 and 155 -500- 101408
be sold together; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA: that the following tax forfeit parcels is hereby released from hold for sale at
public auction:
155- 054- 001020 Lot 2, Block 1, Harold Ruff's Addition (required to be sold
with PID 155 -500- 101408)
155 -500- 101408 Unplatted portion of Section 10, Twp 121, Range 025
(required to be sold with PID 155- 054- 001020)
155 -500- 101412 Unplatted portion of Section 10, Twp 121, Range 025
ADOPTED BY the Monticello City Council this 25th day of January, 2016.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff O'Neill, City Administrator
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF WRIGHT
I hereby certify that the foregoing is a true and correct copy of Resolution #2016 -004
duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on
January 25th, 2016, and recorded in minutes of said meeting.
Jennifer Schreiber, City Clerk
Notary Public:
Date:
(STAMP)
City Council Agenda: 01/25/16
4A. Consideration of adopting Resolution 2016 -006 accepting bids and awarding
contract for the TH25 /CSAH75 Improvements, City Project No. 100009 (SB)
A. REFERENCE AND BACKGROUND:
The City Council is asked to consider awarding a contract for the TH 25 /CSAH 75
Improvements, City Project No. 100009. This is a re -bid of the project from August 18,
2015. The Council rejected the bids and authorized re- bidding of the project at the
August 24, 2015 meeting.
New bids were received for the project on Tuesday, December 15, 2015, and were
opened and read aloud. Five bids were received. The bids were checked for
mathematical accuracy and tabulated. The low bid was submitted by Valley Paving, Inc.,
Shakopee, MN in the amount of $1,197,442.29. The Engineer's Estimate was
$1,403,930.60.
A summary of the bid results are as follows:
December 15, 2015 Bid Summary
Valley Paving, Inc.
$1,197,442.29
New Look Contracting, Inc.
$1,238,053.00
Knife River
$1,257,899.75
Landwehr Construction, Inc.
$1,317,422.70
R.L. Larson Excavating, Inc.
$1,455,691.95
Engineer's Estimate
$1,403,930.60
A bid tabulation summary and bid abstract are attached for council review.
The original project bid on August 18, 2015 and included three bids as follows:
St 18. LU15 151cl
Landwehr Construction, Inc. $1,453,179.18
R.L. Larson Excavating, Inc. $1,594,409.80
New Look Contracting, Inc. $1,627,644.00
City Council Agenda: 01/25/16
Engineer's Estimate $1,194,837.80
The new low bid resulted in a bid reduction of $255,736.90 from the original low bid
amount. The reduced bid price was primarily due to a reduction in mobilization costs,
milling, bituminous and concrete placement and signal work. The new low bid is in line with
the original engineer's estimate. The engineers estimate was adjusted with re- bidding to
provide a maximum funding amount for allocation purposes to MnDOT since 99% of the
construction costs for the project will come from Federal, State and County funds.
MnDOT has approved the bids and contractor paperwork. The contractor plans to start work
as early as April 18 (see attached draft schedule). The project specifies 60 day maximum
construction duration, therefore construction should be complete by June 17. The project
will be staged and lane closures will be in effect on TH 25 and CSAH 75 at different stages
of the project. Traffic will be able to cross the intersections as detours are not anticipated for
the project.
An open house will be scheduled this spring for the general public. Meetings with adjacent
businesses will be held in groups or individually. A business liaison will be provided for
project if needed. Staff will assist in coordinating project information and notices via social
media.
It should also be noted that the EDA is contributing the land area necessary for the right of
way and right turn lane from northbound TH 25 to eastbound CSAH 75. The simple
subdivision to create this area was previously approved and recorded and the land area will
be conveyed by the EDA to MnDOT for right of way as part of this project process.
A.1 Budget Impact: The following are the estimated funding amounts for the project,
MnDOT still needs to determine the funding breakdown:
Federal Funds:
$560,023*
CIMS Grant:
$616,000
Wright County:
$ 90,000
State Aid/City:
$ 380,000
Total:
$1,646,023
*includes state furnished signal cabinet in the amount of $25,363
The City's construction cost share is estimated at $12,870 since the federal funds cover
80% of the project with a 20% City match. The CIMS grant and Wright County funds
cover the remaining 20% share, however the CIMS grant does not cover the 20% City
share on CSAH 75, thereby creating a City share construction cost component.
Engineering fees are not covered by the federal funds, however $56,088 is covered by the
CIMS grant for construction engineering.
A.2 Staff Impact: WSB staff time will be involved with construction management,
environmental consultation, and construction observation, surveying and sub - consulting
City Council Agenda: 01/25/16
for material testing during the construction phase of the project. Staff will assist in
coordinating project information and notices via social media.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt City Resolution 2016 -006 accepting bids and awarding contract for
the TH25 /CSAH75 Improvements, City Project No. 100009 to the lowest
responsible bidder, Valley Paving, Inc. in the amount of $1,197,442.29
2. Motion to deny adoption of City Resolution 2016 -006 at this time.
C. STAFF RECOMMENDATION:
Staff recommends Council approval of Alternative #1.
D. SUPPORTING DATA:
• Resolution 2016 -006
• Bid Summary and Tabulation
• Letter of recommendation
• Draft contractor schedule
• Project Layout
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-006
ACCEPTING BIDS AND AWARDING CONTRACT FOR TH 25 /CSAH 75
INTERSECTION IMPROVEMENTS,
CITY PROJECT NO. 100009
WHEREAS, pursuant to an advertisement for bids for the project which included a base bid
only. The base bid consisted of roadway, storm sewer, signal construction, and other associated
construction to be performed upon, along and adjacent to Trunk Highway 25 from Yd Street to
River Street and County State Aid Highway (CSAH) No. 75 from Walnut Street to Cedar Street
within the corporate city limits under State Project No. 8605 -52. Bids were received, opened,
and tabulated, and the following bids were found to comply with the advertisement for bids:
Contractor
Bid
Valley Paving, Inc.
$1,197,442.29
New Look Contracting, Inc.
$1,238,053.00
Knife River
$1,257,899.75
Landwehr Construction, Inc.
$1,317,422.70
R.L. Larson Excavating, Inc.
$1,455,691.95
Engineer's Estimate
$1,403,903.60
WHEREAS, the bid of Valley Paving, Inc. in the amount of $1,197,442.29 for the total bid for
the construction of said improvements for TH 25 /CSAH 75 Intersection Improvements, in
accordance with the approved plans and specifications and advertisement for bids, is the lowest
responsible bidder and shall be and hereby is accepted.
NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF THE
CITY OF MONTICELLO:
1. The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with said bidder for the construction of said improvements for and on behalf of
the City of Monticello.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the successful bidder
and the next lowest bidder shall be retained until a contract has been executed.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-006
ADOPTED BY the Monticello City Council this 25th day of January, 2016.
ATTEST:
Jeff O'Neill, City Administrator
CITY OF MONTICELLO
Brian Stumpf, Mayor
WSBA
//
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Building a legacy —your legacy.
January 11, 2016
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: TH 25 & CSAH 75 Intersection Improvements
City of Monticello Project No. 100009
S.P. 8605 -52 / S.P. 222 - 010 -003
S.P. 222 - 020 -002 / S.P. 086 - 675 -019
WSB Project No. 1494 -800
Dear Mayor and Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 -541 -4800
Fax: 763 -541 -1700
Bids were received for the above - referenced project on Tuesday, December 15, 2015, and were
opened and read aloud. Five (5) bids were received. The bids were checked for mathematical
accuracy and tabulated. It should be noted that the project was bid with a Base Bid only. Please
find enclosed the bid tabulation indicating the low bidder as Valley Paving, Inc. of Shakopee,
Minnesota, with a total bid in the amount of $1,197,442.29. The Engineer's Estimate for the project
was $1,403,930.60.
We recommend that the City Council consider these bids and award a contract for the Base Bid in
the amount of $1,197,442.29 to Valley Paving, Inc. based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
Nicholas Hentges, PE
Project Manager
Enclosures
cc: Jeff O'Neill, City of Monticello
Shibani Bisson, City of Monticello
Brent Carron, Valley Paving, Inc.
Equal Opportunity Employer
wsbeng.com
C:\ Users \Shibani.Bisson \AppData \Local\ Microsoft \Windows \INet Cache \Content.Outlook \R9CDGPR \1494 -800 CST LTR RECMMDTN- hmcc- 010516.docx
----------------------------------- ( ---------------- --------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
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701 Xenia Avenue South, Suite 300
Y TH 25 & CL1311241H 75 Improvements Minneapolis, MN 55416
Monticel% Minnesota FULL DEPTH BITUMINOUS MILL CONCRETE CURB SIDEWALK PARKING
WSB www.wsbeng.com
RECONSTRUCTION & OVERLAY & MEDIAN LANE &Associates, Inc.
March 5 2015 763-54 -4800- Fax 763 541 1700
1 INFRASTRUCTURE ENGINEERING PLANNING CONSTRUCTION
MontJL%.A.,-.fl,o
TH 25 and CSAH 75
Intersection Improvements
City Project No. 100009
Award Project
January 25, 2015
Project Improvements
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Re -Bid Results- December 15, 2015:
CONTRACTOR BID TOTAL
1 Valley Paving, Inc
2 New Look Contracting, Inc.
3 Knife River, Corp
4 Landwehr Construction, Inc.
5 R.L. Larson Excavating, Inc.
ENGINEER'S ESTIMATE
* $ 151971442.29
$ 11238,053.00
$ 11257,899.75
$ 19317,422.70
$ 114551691.95
** $ 194039930.60
* Reflects a $255, 000 reduction from original low bid amount
** Engineer's estimate increased from original bid to provide conservative estimate to MnDOT for funding allocation
• •
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Monticeflo
Original Rejected Bid Results
August 18, 2015:
1 Landwehr Construction, Inc.
2 R.L. Larson Excavating, Inc.
3 New Look Contracting, Inc.
ENGINEER'S ESTIMATE
* $ 1,4531179.18
$ 1,594,409.80
$ 1,627,644.00
$ I J 94,837.80
1.0%
0.0%
7.8%
7.8%
(MnDOT goal)
* The low bid was 21.6% higher or approximately $258,341 more than the Engineer's Estimate.
•
i Monticello
Funding Summary:
Federal Funds
CIMS Grant
Wright County
State Aid /City
TOTAL FUNDING
* $ 560,023
** $ 61600
$ 90,000
* ** $ 3801000
$1,646,023
* Includes state furnished signal cabinet in the amount of $25,363
** Includes $56,088 for construction engineering
* * * City share includes $12,8 70 for construction and remaining engineering fees not covered by CIMS
• •
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Draft Project Schedule:
Construction
Preconstruction Meeting
Begin Construction
Stage 1 Complete- Widening and Turn Lanes
Stage 2 Complete- Median Work, Signal Installation
Stage 3 Complete- Mill and Overlay, Striping
Final Required Project Completion (60 days limit)
Traffic Control
March, 2016
April 18, 2016
May 28, 2016
June 8, 2016
July 17, 2016
June 17, 2016
The project will be staged and lane closures will be in effect on TH 25 and CSAH 75 at different
stages of the project.
Traffic will be able to cross the intersections as detours are not anticipated for the project.
Monticello
Communication Plan:
Individual Business Meetings
Open House- March, 2016
Brochure
Business Liaison During Construction
Social Media Updates:
• City Facebook Page
• Website Scroller
• E News
• Link from MnDOT Website
• Press Release
• Channel 12
• Monticello Times
• Chamber Meeting Update /Website
• Board at City Hall
W.
Council Updates
i
Monticeflo
Council Action:
1. Motion to adopt City Resolution #2016 -006 accepting bids and awarding
contract for the TH 25 /CSAH 75 Improvements, City Project No. 100009 to the
lowest responsible bidder, Valley Paving, Inc. in the amount of $1,197,442.29.
2. Motion to adopt City Resolution #2016 -006 at this time.
City Council Agenda: 01/25/16
4B. Consideration of adopting Resolution 2016 -007 accepting bids and awarding
contract for the 711 Street Retaining Wall Improvements, City Project No. 15C003
A. REFERENCE AND BACKGROUND:
The updated information to this agenda item is noted in bold below:
This project includes construction of a modular block wall along the north side of 7th
Street between TH 25 and Cedar Street, adjacent to the Hillside cemetery fence, in order
to accommodate construction of a westbound right turn lane along 7th Street.
Bids were received for the project at 10 a.m. on Thursday, January 21, 2016, and were
opened and read aloud. Four bids were received. The bids were checked for
mathematical accuracy and tabulated. The low bid was submitted by Ebert Construction,
Inc., Corcoran, MN in the amount of $291,138.02. The Engineer's Estimate was
$383,442.50.
A summary of the bid results are as follows:
Ebert Construction, Inc.
$291,161.95
Sunram Construction, Inc.
$406,867.00
Park Construction Company
$410,993.00
New Look Contracting, Inc.
$411,460.00
Engineer's Estimate
$383,442.50
There is a significant difference between the low bid, Ebert Construction, Inc. and the
average of the remaining three bidders, totaling approximately $120,000 or a 30%
reduction. This is unusual in general for a typical City project.
Staff is evaluating the options for Council to consider with the award of the project in
light of conversations with the low bidder, City attorney and a letter submitted from the
second low bidder.
Staff anticipates having a complete agenda item and recommendation to be delivered to
the Council on Friday, January 22.
City Council Agenda: 01/25/16
UPDATE:
Ebert Construction, Inc. has submitted a letter withdrawing their bid due to a
bidding error (see enclosed letter). They indicated that their unit bid price for
installation of the retaining wall was not accurate based on the bid quantity. This
was apparent when their bid was reviewed.
In addition, in speaking with Ebert, they had planned to subcontract 100% of the
work. MnDOT specifications were referenced for the project and require that a
minimum 40% of the work be performed by the general contractor. Staff also had
concerns that Ebert may have more experience with building work rather than
large block retaining wall construction.
The project specifications require that the contractor have a minimum 5 years of
experience installing large block retaining walls with architectural concrete. The
next lowest bidder Sunram Construction, Inc. meets this requirement based on the
project references provided. WSB staff will be contacting Sunram's references
prior to the Council meeting and has had a satisfactory experience working with
Sunram on other projects.
Given the above and that the remaining three bidders had similar bid amounts;
staff is recommending the project be awarded to the remaining lowest responsible
bidder, Sunram Construction. Their bid still represents an approximate $200,000
cost savings to the project with winter versus summer construction by creating less
of a need and cost to install sheet piling for the enter length of the wall in order to
stabilize the slope along the cemetery fence line. Other costs for excavation and
backfill during winter months may be higher than summer months, but will still
pose a cost savings to the project.
The engineer's estimate is approximately 6% or $23,000 lower than Sunram's bid.
Items such as mobilization, salvaging the fence and a small quantity of temporary
sheet piling in general accounted for the lower engineer's estimate amount. The
contractor's bid price often accounts for their individual risks associated with items
like dependence on temperature for excavation and backfill, traffic control and
construction duration requirements, etc., that are not easily quantified in an
engineer's estimate.
It should be noted that it is the contractor's responsibility to complete the design of
the retaining wall and submit plans for City review. The project specifications
identifies the elevations, grades, type of wall and minimum requirements for
foundation depths, backfill materials, etc. in which then the contractor selects a wall
vendor and engineer for the design and installation. Each wall manufacturer has a
unique design and block dimensions, which then ultimately is used to determine the
quantity and price to install the wall. The bid quantities represent a conservative
estimate of these quantities. Therefore, it is possible that the project may realize
some additional costs savings.
City Council Agenda: 01/25/16
The project specifies a completion date of April 1, 2016 for the retaining wall
construction with architectural finishing (i.e. fieldstone finish and anti - graffiti
coating) to be complete by April 29, 2016. Samples of the fieldstone masonry finish
on the wall and sample project information will be provided by the contractor prior
to laying the block, for City review. The contractor plans to use the Ledgestone
block by Redi -Rock with the Council preferred fieldstone finish. The existing
limestone wall will be removed and delivered to Public Works. The cemetery fence
will be salvaged and reinstalled. It is the contractor's responsibility to replace posts
and /or fence sections if damaged during removal.
In order to construct the wall, westbound 7th Street traffic will be shifted to the
south to provide adequate room for trucks and equipment accessing the area for
construction. 7th Street traffic, between TH 25 and Cedar Street will be reduced
down to one lane in each direction between the hours of lam to 3pm Monday
through Friday. Barrels will be placed along 7th Street delineating the traffic lanes.
Access to Perkins, Taco Bell and the Americinn Hotel will be maintained. Pedestrian
and bicycle traffic will be detoured to Cedar Street and 6th Street as the sidewalk
along 7th Street between TH 25 and Cedar Street will be closed during construction.
A.1 Budget Impact: The low bid from Sunram Construction, Inc. totals
$406,867.00. This project is proposed to be funded upfront using capital
improvement funds with reimbursement using future street reconstruction bonds.
A.2 Staff Impact: WSB staff time will be involved with construction
management and inspection, staking and sub - consulting for material testing. Staff
will assist in coordinating project information related to traffic control via social
media.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt City Resolution 2016 -007 accepting bids and awarding contract
for the 7th Street Retaining Wall Improvements, City Project No. 100009, to the
lowest responsible bidder Sunram Construction, Inc. in the amount of
$406,867.00.
2. Motion to deny adoption of City Resolution 2016 -007 at this time.
C. STAFF RECOMMENDATION:
Staff recommends Alternate No.l. It is determined that Sunram Construction, Inc.
is the lowest responsible bidder. It is time sensitive to award the project now, so
that construction of the retaining wall can occur in the winter to realize the cost
savings.
City Council Agenda: 01/25/16
D. SUPPORTING DATA:
• Resolution 2016 -007
• Bid Summary and Tabulation
• Letter of recommendation
• Withdrawal letter from Ebert Construction
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-007
ACCEPTING BIDS AND AWARDING CONTRACT FOR 7th STREET RETAINING
WALL PROJECT,
CITY PROJECT NO. 15CO03
WHEREAS, pursuant to an advertisement for bids for the project which included a base bid and
two alternate bids. The base bid consisting of improvements for the 7th Street Retaining wall,
including the construction of a retaining wall at the northwest corner of 7th Street and Cedar
Street adjacent to Hillside Cemetery. Bids were received, opened, and tabulated, and the
following bids were found to comply with the advertisement for bids:
Contractor
Bid
Ebert Construction
$291,161.95
Sunram Construction, Inc.
$406,867.00
Park Construction Co.
$410,993.00
New Look Contracting, Inc.
$411,460.00
Engineer's Estimate
$383,442.50
WHEREAS, the bid from Ebert Construction was withdrawn due to a bidding error; and
WHEREAS, the bid of Sunram Construction, Inc. in the amount of $406,867 for the total base
bid for the construction of said improvements for the 7th Street Retaining Wall Improvements, in
accordance with the approved plans and specifications and advertisement for bids, is the lowest
responsible bidder and shall be and hereby is accepted.
NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF THE
CITY OF MONTICELLO:
The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with said bidder for the construction of said improvements for and on behalf of
the City of Monticello.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the successful bidder
and the next lowest bidder shall be retained until a contract has been executed.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-007
ADOPTED BY the Monticello City Council this 25th day of January, 2016.
ATTEST:
Jeff O'Neill, City Administrator
CITY OF MONTICELLO
Brian Stumpf, Mayor
WSB
WSB
Building a legacy —your legacy.
January 22, 2016
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: 7t" Street Retaining Wall Project
City of Monticello Project No. 15CO03
WSB Project No. 2596 -140
Dear Mayor and Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 -541 -4800
Fax: 763 -541 -1700
Bids were received for the above - referenced project on Thursday, January 21, 2016, and were opened
and read aloud. Four bids were received. The bids were checked for mathematical accuracy and
tabulated. Ebert Construction, Inc. has withdrawn their bid due to a bidding error. Please find enclosed
the bid tabulation indicating the low bidder as Sunram Construction, Inc., Corcoran, Minnesota, with a
grand total bid in the amount of $406,867.00. The Engineer's Estimate for the project was $383,422.50.
We recommend that the City Council consider these bids and award a contract for the grand total bid in
the amount of $406,867.00 to Sunram Construction, Inc. as the lowest responsible bidder based on the
results of the bids received.
Sincerely,
WSB & Associates, Inc.
IA�-- t 457kO�L_
Shibani K. Bisson, PE
City Engineer
Enclosures
cc: Jeff O'Neill, City of Monticello
Eric Eckman, WSB & Associates, Inc.
Ryan Sunram, Sunram Construction Inc.
srb /ar
Equal Opportunity Employer
wsbeng.com
K: X 02596- 140�Admin Construction Admin X2596 -140 CST LTR RECMMDTN- hmcc- 012116.docx
January 21, 2015
Shibani Bisson
WSB & Associates Inc
701 Xenia Ave S Ste 300
Minneapolis, MN 55416
Subject: 7th Street Retaining Wall
Dear Ms. Shibani Bisson,
This letter is in reference to Ebert Construction's bid on 1/21/15 for the 7th Street retaining Wall
in Monticello
Ebert Construction is asking WSB & Associates to withdraw our bid for the project due to a
bidding error. Please consider this our written request to remove our bid from consideration.
Thank you in advance for your cooperation and we sincerely apologize for any inconvenience
this causes.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Markus Ebert
Vice President- Ebert Construction
PF www.ebertconst.com
MontJL%.-.%.,-.fl,o
7th Street Retaining Wall
City Project 15C003
Award Project
January 25, 2016
7th Street Retaining Wall
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Bid Results:
2 Sunram Construction, Inc.
3 Park Construction Company
4 New Look Contracting, Inc.
ENGINEER'S ESTIMATE
* Ebert Construction withdrew their bid due to a bidding error
(bid With4awfl)
$ 4061867.00
$ 410,993.00
$4111460.00
$ 3839442.50 .2
REDI-ROCK TEXTURE:
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Traffic Control
e 41 ;
------ - - - - -- -
• Lane shifts to the south -7th Street east and west of TH 25.
• Two way traffic from 7 am — 3pm Monday through Friday
• Driveway access open at all times
• Pedestrian/bicycle detour to Cedar and 6th Streets
CITY 4;F
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Communication Plan:
Adjacent Businesses Notification
Social Media Updates:
• City Facebook Page
• Website Scroller
• E News
• Monticello Times
• Channel 12
• Board Display at City Hall
Council Updates
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Draft Project Schedule:
Construction
Preconstruction Meeting
Begin Construction
Wall Construction Complete
Fence Re- Installation, Restoration and Cleanup
Wall Staining Complete (temperature dependent)
Final Required Project Completion
February, 2016
February 29, 2016
March 25, 2016
April 1, 2016
April 8, 2016
April 29, 2016
i Monticello
Council Action:
1. Motion to adopt City Resolution #2016- 007accepting bids and awarding
contract for the 7th Street Retaining Wall Improvements, City Project No. 15CO03
to the lowest responsible bidder, Sunram Construction, Inc. in the amount
of $406,867.00.
2. Motion to deny adoption of City Resolution #2016 -007 at this time.
7th Street Retaining Wall
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City Council Agenda: 01/25/16
4C. Consideration to adopt Ordinance No. for amendment to the Monticello Zoning
Ordinance, Chapter 4, Section 5(I) — Temporary Signs and Chapter 8, Section 4 —
Definitions for amendments to Temporary Sign regulations. Applicant: City of
Monticello. (AS)
A. REFERENCE & BACKGROUND:
The City Council is asked to take action to adopt amendments to the City of Monticello
Zoning Ordinance, Chapter 4.5 for Temporary Signs.
As the City Council is aware, there is currently in place an interim ordinance for
regulation of temporary signs. The City adopted the interim ordinance in February of
2011. The interim ordinance regulating temporary signs was adopted to allow the City an
opportunity to analyze temporary sign usage over a period of time in order to determine
whether amendments were necessary to address temporary signage use issues. An
interim ordinance regulating temporary signs similar to that adopted in 2011 was
approved in the subsequent years to this point.
The primary points of evaluation under the interim ordinance were number of allowable
days of use, allowance for signs per business versus building or parcel, and sign size.
The interim ordinance allowed an expansion in allowances for temporary signage to
examine these issues.
The current interim ordinance will expire at the end of January. State statute allows an
interim ordinance to be in place for a maximum duration of 18 months. Interim
ordinances are intended to allow a municipality the opportunity to study an issue as
related to official controls, such as zoning ordinances. The City has had five years to
study temporary sign impacts under an interim ordinance.
As such, planning staff has recommended to the Planning Commission, and now to the
City Council, that the interim ordinance not be extended another year and that the City
adopt amendments to the temporary sign ordinance, Chapter 4, Section 5 of the Zoning
Ordinance.
Analysis
Temporary Signs are defined by the Zoning Ordinance as follows:
SIGN, TEMPORARY: Any sign which is erected or displayed for a specified period of
time, including, but not limited to, banners, search lights, portable signs, streamers,
pennants, inflatable devices.
All signage meeting this definition has been regulated for the past five years under the
interim ordinance. The following table illustrates a comparison of the primary areas of
flexibility between the existing zoning ordinance and as allowed under the interim
ordinance.
City Council Agenda: 01/25/16
Interim Ordinance Allowances
Code Requirement
Existing Ordinance
Interim Ordinance
Signs Allowed
Per building
Per business, sign must be
located on parcel on which
business is located
Number of Signs per
Location
1
1 sign per 75 linear feet spacing,
1 sign per business
Number of Days (Annual)
40
Unlimited
Square Footage of Sign
32 sq. ft.
40 sq. ft.
Permit Required
Yes
Yes
In analyzing sign permit data and enforcement for temporary signage under the interim
ordinance, sign size under the interim ordinance (40 square feet) appears to meet industry
standards and has generated no concerns on the part of users or staff. In addition, the
allowance for each business to have a temporary sign, versus one sign per building, has
created few enforcement issues and has received favorable response from users.
However, during the interim ordinance period, two primary issues have arisen related to
the location and duration of use for temporary signage, which are described below.
1) Placement of temporary signs for public safety: The most common
enforcement issue found over the interim ordinance period was the placement of
temporary signage in the right of way or public easements. This placement
creates a safety hazard and is illegal per state statute and MnDOT rules.
2) The visual appearance of the community: Another common issue was the
number, duration and care of temporary signage on a given property during the
interim period.
Under the interim ordinance, the unlimited number of days essentially created an
additional allowance for "permanent" signs in addition to what is already
permitted. It was also found that some businesses were using multiple temporary
sign devices at one time. An argument can be made that this additional signage
may actually decrease the impact of the other permitted signage on a property, or
within a corridor, and that it creates an impact on the visual aesthetic of the
community. Furthermore, over time, the maintenance and structural integrity of
temporary signs placed for extended periods of time can also become an aesthetic
issue for the community.
2
City Council Agenda: 01/25/16
The ability to address the above issues are reflected in the purpose statements the City
has already adopted for the regulation of signs. The following is the specific purpose and
intent of the sign ordinance, as cited in Chapter 4, Section 5(A):
(i) Regulate the number, location, size, type, illumination and other physical
characteristics of signs within the City in order to promote the public
health, safety and welfare.
(ii) Maintain, enhance and improve the aesthetic environment of the City by
preventing visual clutter that is harmful to the appearance of the
community.
(iii) Improve the visual appearance of the City while providing for effective
means of communication, consistent with constitutional guarantees and
the City's goals of public safety and aesthetics.
Given the above analysis and purpose statements, staff has prepared a set of draft
ordinance amendments for city consideration.
The proposed amendments are as indicated in the table below and as included in the draft
Ordinance No. 629, included as supporting data.
2016 Amendment, Proposed
Code Requirement
Existing Ordinance
Proposed Ordinance
Signs Allowed
Per building
Per business, sign must be
located on parcel on which
business in located
Number of Signs per
1
1 sign per 75 linear feet spacing,
Location
1 sign per business
Number of Days (Annual)
40
120 total days per year; four (4)
multi- day permits may be issued
per year, not to exceed a total
number of 120 allowable days.
Size
32 sq. ft.
40 sq. ft.
Permit Required
Yes
Yes
No changes are proposed to the definitions section of the ordinance with this amendment.
As such, all pennants, flags, banners, portable signs and inflatable devices are considered
temporary signs and would be regulated under the above proposed amendment.
Interim ordinance provisions allowing additional temporary signage for outdoor seating
and hiring purposes have not been carried over to the proposed amendments.
City Council Agenda: 01/25/16
The proposed ordinance amendment includes one other change of note. In discussing the
regulations with land owners and temporary sign businesses, there was stated a need to
allow temporary signs on adjacent parcels held in common ownership. A provision
proposed to address this issue is included in the ordinance as follows: "Temporary
sign age may be located on a vacant parcel directly adjacent to a parcel occupied by an
active and permitted principal use, when such properties are held in the same
ownership. " Off - premise signage remains prohibited.
The proposed 2016 amendments were sent out by the Monticello Chamber of Commerce
to the business community for comment. A summary of the feedback received is
included for the Planning Commission's reference. In addition, staff has compiled
information comparing neighboring communities' temporary sign regulations.
City Council will note that the existing allowances within Chapter 4, Section 5 pertaining
to community information signage and new business signage are not proposed for
amendment.
Planning Commission Recommendation Summary
The Planning Commission reviewed this item on February 5th and held a public hearing
on the proposed amendment.
Mr. Patrick Sawatzke was present during the hearing. Mr. Sawatzke explained that he
owns a temporary sign rental business. He stated that while he was in general support of
the proposed ordinance amendment, he questioned whether there would still be an
opportunity for property owners and businesses to continue use of temporary signage for
community information purposes. Staff responded that the current ordinance allows
businesses /property owners to allow community informational signage as part of their
temporary sign allowance. Staff has been allowing community informational signage as
an addition to the number of days otherwise allowed, although it was noted that the
language in the code should be amended to make that additional allowance clear.
Mr. Sawatzke also inquired as to whether new businesses would still be allowed an
additional number of days of temporary sign use. Staff confirmed that there is a
provision in the current sign ordinance allowing new businesses an additional 40 days of
temporary signage use per year. Staff indicated that provision is not proposed for
amendment and therefore will still allow for the additional days of use.
No other public testimony was offered.
The Planning Commission unanimously recommended the amendments to the sign
ordinance. The Commission did make one change to the ordinance staff has presented,
which is reflected in the proposed amendment for Council consideration. The
Commission requested that the ordinance allow for up to four permit applications per
year, providing temporary sign users more flexibility in listing their intended days and
dates of use. When a business /property owner applies for a permit, they are required to
2
City Council Agenda: 01/25/16
indicate on the permit the intended days and dates of use. This also allows the Building
Department the opportunity to work with businesses and property owners at multiple
points in terms of proper location of signage relative to the right of way and easements.
B. ALTERNATIVE ACTIONS:
The Planning Commission recommends alternative 1 below.
Motion to recommend to adopt Ordinance No. 629 amending Monticello Zoning
Ordinance, Chapter 4, Section 5(I) — Temporary Signs, based on findings that the
proposed ordinance will:
a. Promote the public health, safety and welfare;
b. Maintain, enhance and improve the aesthetic environment of the City by
preventing visual clutter that is harmful to the appearance of the
community;
c. Improve the visual appearance of the City while providing for effective
means of communication, consistent with constitutional guarantees and
the City's goals of public safety and aesthetics.
2. Motion to deny adoption of Ordinance No. 629 amending Monticello Zoning
Ordinance, Chapter 4, Section 5(I) — Temporary Signs, based on findings to be
made by the City Council.
3. Motion of other.
C. STAFF RECOMMENDATION:
Staff recommends alternative 1 above. Staff supports the proposed amendments as a
means to help educate property and business owners on the proper placement of
temporary signs for safety purposes, and to support a positive visual appearance of the
community, while providing adequate means and manner for temporary sign
communication. Temporary signage, by its definition, is intended to be a temporary
means of communication. The purpose is to offer an additional opportunity for signage
for a specific time period.
Staff does not support the adoption of an interim ordinance for a sixth year. Statute does
not provide for continued adoption of interim ordinances in lieu of amendments to the
zoning ordinance. Further, staff believes that there has been adequate time to study the
issue of temporary sign impacts and regulation.
Further, the building code suggests that signs, once placed for a period of over 180 days,
become permanent structures. This is in direct conflict with nature of "temporary"
signage regulations and would potentially require additional building code review of all
temporary signs.
5
City Council Agenda: 01/25/16
D. SUPPORTING DATA:
• Ordinance No. 629
• Interim Ordinance #609
• Monticello Zoning Ordinance, Chapter 4, Section 5(I), Temporary Signs
• Comment, Monticello Chamber of Commerce Email Response
• Comparison, Neighboring Communities
2
ORDINANCE NO. 629
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO ZONING CODE
FOR THE FOLLOWING SECTIONS:
SECTION 4.5 - SIGNS, SUBSECTION (I) — TEMPORARY SIGNS
THE CITY COUNCIL OF THE CITY OF MONTICELL0, MINNESOTA, HEREBY
ORDAINS:
Section 1. Section 4.5(I) — Temporary Signs is hereby amended as follows:
(1) For property in a Business District or an Industrial District (see table 3 -1), the use of
con c-ia1 temporary sign devices shall not exceed fort(40) one hundred twenty (120)
days per calendar year per bung business. Not r °r° than one "` + °�� °N .51
a°.,;,.° per- building swan be displayed upon a pr-opefty at . ° time When multiple
temporary signs are permitted per parcel, such signs shall be spaced 75 lineal feet
apart. The area of temporary sign devices shall not exceed thirty twE) (32 forty (40)
square feet. Off - premise temporary sign age is prohibited. A temporary sign permit
is required to be obtained prior to displaying the sign.
(a) The number of days and dates of use shall be provided on the permit
application. Each business may request up to a total of four permits
per calendar year, or until 120 days are reached cumulatively,
whichever occurs first.
(6) Temporary sign age may be located on a vacantparcel adjacent to a parcel occupied by
an active andpermittedprincipal use, when such properties are held in the same
ownership.
Section 2. The City Clerk is hereby directed to make the changes required by this Ordinance
as part of the Official Monticello City Code, Title 10, Zoning Ordinance, and to
renumber the tables and chapters accordingly as necessary to provide the intended
effect of this Ordinance. The City Clerk is further directed to make necessary
corrections to any internal citations and diagrams that result from such
amendments, provided that such changes retain the purpose and intent of the
Zoning Ordinance as has been adopted.
Section 3. This Ordinance shall take effect and be in full force from and after its passage and
publication. Revisions will be made online after adoption by Council. Copies of
the complete Zoning Ordinance are available online and at Monticello City Hall.
ORDINANCE NO. 629
ADOPTED BY the Monticello City Council this 26th day of January, 2016.
ATTEST:
Jeff O'Neill, City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITIC
CITY OF MONTICELLO
Brian Stumpf, Mayor
ORDINANCE NO. 609
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN INTERIM ORDINANCE PROVIDING TEMPORARY EXPANSION OF
TEMPORARY SIGNAGE ALLOWANCES WITHIN THE CITY OF MONTICELLO
THE MONTICELLO CITY COUNCIL ORDAINS AS FOLLOWS.
WHEREAS, the City of Monticello shall adopt this ordinance to allow the City of
Monticello time to study and adopt appropriate land use controls regulating temporary signage;
and
WHEREAS, the City of Monticello is presently conducting a planning study for the purpose
of considering amendment of official controls for temporary signage; and
WHEREAS, there is a need for a study to be conducted so that the City can review its land use
zoning regulations pertaining to temporary signage uses; and
WHEREAS, there is a need for an interim ordinance to be adopted for the purpose of protecting
the planning process and the health, safety, and welfare of the citizens of the City until such a
study has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello,
Minnesota:
1. Pursuant to Minn. Stat. § 462.355, et seq., the City hereby adopts and approves the order
for interim ordinance temporarily relaxing Monticello Zoning Ordinance Temporary
Sign regulations 4.5(I)(1), 4.5(I)(2) and 4.5(I)(3) within the City of Monticello.
2. This ordinance shall take effect and be in full force from and after its passage
and publication. It shall remain in effect until the adoption of the official
controls contemplated herein or January 26th, 2016, whichever first occurs.
3. One temporary sign per business shall be allowed by permit.
4. When multiple temporary signs are permitted per parcel, such signs shall be
spaced 75 lineal feet apart.
5. The total number of temporary signage days allowed per business shall be
unlimited in number. Signage days used must be tracked for a permit to be
considered valid.
6. One additional temporary sign device shall be permitted for a restaurant business with
outdoor seating on for a period of up to 150 days, to be located within or along their
outdoor seating area.
ORDINANCE NO. 609
7. One additional temporary sign shall be allowed per street frontage on non - residential
properties when a property is seeking to hire or employ personnel, subject to the
provisions contained herein.
8. Signs must be constructed of durable materials and may not be constructed of
unfinished or untreated materials. All temporary signage must be kept in good
repair and may not constitute a nuisance as defined by Title 7, Chapter 1 of City
Code.
9. Temporary sign area shall be limited to a maximum of 40 square feet.
10. The interim ordinance does not include a relaxation of standards pertaining to
sandwich boards, as defined by ordinance.
11. Signs must be located on the property on which the business activity is located,
with the permission of the property owner.
12. Prohibition of all off - premise temporary and permanent signage shall continue
per Monticello Zoning Ordinance regulations 4.5(D)(2), 4.5(D)(9) and general
allowable use regulations (5.1).
13. Signs may not be located within any public easement or right -of -way.
14. The City may enforce any provision of this ordinance by mandamus, injunction, or any
other appropriate civil remedy in any court of competent jurisdiction.
ADOPTED BY the Monticello City Council this 26th day of January, 2015.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff 1, City Administrator
VOTING IN FAVOR: Stumpf, Gabler, Hilgart, Perrault, Posusta
None
VOTING IN OPPOSITION:
CHAPTER 4: FINISHING STANDARDS
Section 4.S Signs
Subsection (1) Temporary Signs
(I) Temporary Signs
(1) For property in a Business District or an Industrial District (see table 3 -1), the use
of commercial temporary sign devices shall not exceed forty (40) days per
calendar year per building. Not more than one (1) temporary sign device per
building shall be displayed upon a property at any one time. The area of
temporary sign devices shall not exceed thirty -two (32) square feet.
(2) In cases where properties forego, in writing, temporary signage allowed by
Section 4.5(I)(1) above, an additional permanent message board sign up to fifty
(50) square feet in area shall be allowed. Such sign may be incorporated into a
property's freestanding sign or the building as additional wall sign area.
Freestanding signs shall be subject to the height limitations of the applicable
zoning district.
(3) Subject to other provisions of Section 4.5(I), one (1) additional temporary sign
device shall be permitted for a business on a one -time basis for a period of up to
forty (40) days to be utilized within six (6) months of the first day of the business
opening to the public. Such signage shall not be limited by the provisions of
Sections 4.5(I)(2).
(4) Businesses or organizations with their activities located in the CCD, Central
Business District, may display temporary, off - premise signs by express permit
issued by the City Council or the Council's designee where access to commercial
areas requires directional signage from the City's arterial roads. Signs allowed
under this section shall be considered to be in addition to any other sign
allowances, including permanent signage, other on -site temporary signs, or
"sandwich board" signs displayed pursuant to Section 4.5(C)(7). Signs allowed
under this section may, at the discretion of the Council, be permitted under the
following conditions:
(a) Off - premise, temporary signs shall be no more than four (4) square feet in
area.
(b) Off - premise temporary signs shall be no more than three (3) feet in height.
(c) Off - premise temporary signs shall be limited to no more than one (1) sign
every seventy -five (75) lineal feet of street frontage, but no more than three
(3) signs per parcel.
Page 246 City of Monticello Zoning Ordinance
CHAPTER 4: FINISHING STANDARDS
Section 4.5 Signs
Subsection U) District Regulations
(d) Notwithstanding other regulations to the contrary, such signs may be placed
upon the public sidewalk within a City street right of way. Any such sign
placed on the public sidewalk shall be located so as to avoid impeding
pedestrian traffic, and to avoid visual interference with vehicular traffic.
(e) An application for an off - premise, temporary sign shall be accompanied by a
written statement of permission from the owner of the private property on
which the sign is to located. Such statement shall include an express grant of
permission for City inspectors to enter the property for the purpose of
inspecting and/or removing said signs.
(f) An application for signs subject to the provisions of this section may be made
for a single period of display, or in the alternative, the City may grant
approval for annual license for the display of such signs in accordance with
Section 2.4(K). Separate fees may be established for single - period or annual-
period permits.
(g) Eligible days for the display of signs subject to this section shall be Thursday,
Friday, Saturday, or Sunday only.
(5) Any temporary sign permitted under this section shall be required to display
messages related only to the activity on the premises on which the temporary sign
is located, with the exception that such sign may display messages defined as
Community Informational Signs. The display of Community Informational
signage shall not add to the number of days of temporary sign display allotted to a
particular premises, business, or property by this section, and any such sign shall
comply with all other regulations of this Chapter.
(,1) District Regulations
In addition to the signs allowed by Section 4.5(C) and Section 4.5(I), the following
signs shall be allowed within the specific zoning districts:
(1) Within residential zoning districts (see table 3 -1), the following additional
regulations apply:
(a) Except for the uses specified in Sections 4.5(J)(1)(b) and 4.5(J)(1)(c) below,
not more than one (1) sign shall be allowed provided that:
(i) The area of the sign shall not exceed four (4) square feet.
(ii) Freestanding signs shall be limited to a maximum height of four (4) feet.
City of Monticello Zoning Ordinance Page 247
Response Comments — Monticello Chamber of Commerce Email Request
Culver's Monticello
I am fine with the proposal as we don't have much promotions outside the restaurant with the
except of our Monthly car shows (May through September) and our Lent specials. As you may
or may not know we do have occasionally have special vendors such as Monticello Chamber
who want to put up a temporary sign here and there.
Rick Brendsel, Property /Business Owner at Cedar /TH 25 /School
It seems to me that the current temporary ordinance is working very well and has not caused any
problems that I am aware of. I would like to see it made permanent rather than the proposed
changes that would restrict businesses on promoting their businesses.
The current temporary ordinance is more business friendly than the proposed changes.
TDS Telecommunications
No concerns from our office.
Only thing is the requests we get from the use of our parking lot for the mobile sign but will be
up to the end user to know the rules also.
Thanks for sharing and forwarding.
Apollo Insurance
I like the proposed ordinance!
Jacob T Erickson, SPOE Law Office
I think I would prefer there simply be no ordinance. I don't believe that there is a nuisance that
needs to be remedied, so this seems unnecessarily restrictive. However, maybe the reason I
don't see a problem is that the ordinance has prevented abusive use of temporary signage. Had
the ordinance not been in place, it is possible there would be too many signs, and I would feel
differently.
If an ordinance is required, I appreciate the proposed changes. I think it is a good idea to have
signs be per business rather than per parcel. The present rule would make it difficult for
buildings that house multiple businesses, like mine. I can easily see a situation where tenants
would squabble over who gets the one sign per parcel. That would lead to bad blood, which in
turn could result in loss of tenants for building owners and loss of businesses for our growing
community. Monticello is poised for excellent growth, and I would hate to have something like
that stifle our development as a city.
I would like to see something that would allow for more days of signage, particularly in election
years when temporary signs will be popular. 120 days seems very fair, but I think there should
be an exemption that allows more time upon a decent showing of reasonable usage with a
predisposition for giving more time.
Over all, I think that the proposed ordinance looks good. Thank you for giving me the
opportunity to voice some input.
Lee Mielke, Manager /Owner of Landmark Center (multi- tenant commercial building)
On our type of buildings with multiple tenants, we would like to see a couple things:
1. Temp signage allowed for each business on the parcel. I believe this is addressed in the
proposal below.
2. Each business has their own max number of days, example 40 -120. Not real clear to me
on the proposal below.
We don't have a lot of requests for this since we have the electronic reader board and can put
messages up there. However, if a business does need to make use of temporary signage it would
be great if they each had their own ability to do so for "X" number of days.
Thanks for your consideration.
Archived: Monday, December 14, 2015 2:02:03 PM
From: Marcy Anderson
Sent: Monday, December 14, 2015 1:17:10 PM
To: Angela Schumann
Subject: The City of Monticello is seeking comments from the business community on draft ordinance
amendments
Importance: Normal
In February of 2011, the City of Monticello adopted an interim ordinance allowing for an expansion in
allowances for temporary signage. The interim ordinance regulating temporary signs was adopted to allow the
City an opportunity to analyze temporary sign usage over a period of time and determine whether amendments
to the existing zoning ordinance were necessary. The interim ordinance for temporary signs has been
extended in subsequent years, but it will expire on January 26th, 2016. To review the interim ordinance for
temporary signs, click here.
The Monticello Planning Commission has called for a public hearing on January 5th, 2016 to review the
temporary sign ordinance issue and consider recommendations for amendment. Those recommendations will
then be forward to the City Council for decision before the interim ordinance expires at the end of January.
This email is being sent to request your feedback on draft ordinance amendments for temporary
signage and to invite public comment at the January 5th, 2016 Planning Commission meeting.
The chart below illustrates the existing City ordinance for temporary signs, and the ordinance amendments for
consideration on January 5th, 2016.
2016 Temporary Sign Ordinance Amendment Consideration
Code Requirement
Existing
Proposed Ordinance
Ordinance
Signs Allowed
Per parcel
Per business, sign must be
located on parcel on which
business in located
Number of Signs per
1
1 sign every 75 linear feet of
Location
ROW, 1 sign per business
Number of Days (Annual)
40
Range to be discussed — 40 to
120 total days per year; two
(2) multi- day permits may be
issued per year, not to exceed
total allowable days.
Size
32 sq. ft.
40 sq. ft.
Permit Required
Yes
Yes
To read the full existing temporary sign ordinance, click here and click on ordinance section 4.5(I) in the Table
of Contents.
Your comments regarding these proposed amendments are welcomed. Input on the number of days of
temporary sign usage would be particularly helpful.
Please email your comments and /or questions to: angela .schu man n(a-)_ci.monticel lo. mn.us or to
marcy(a monticellocci.com . Receipt of comments by Tuesday, December 22 " d would be appreciated.
You are also welcome to attend the public hearing at the Planning Commission meeting on January 5th, 2016
at the Monticello Communitv Center at 6 PM.
This email was sent on behalf of Monticello Chamber of Commerce and Industry by ChamberMaster, 24400 Smiley RD Ste. 4, Nisswa, MN
56468.To unsubscribe click here. If you have questions or comments concerning this email or ChamberMaster services in general, please
contact us by email at support(a)chambermaster.com.
ChamberMaster is a registered trademark of MicroNet Incorporated.
Neighboring Community - Temporary Sign Regulations
City
Allowed
Number per Location
Calendar Days /Year
Permit Required
Multi- Tenant Allowance
Multiple Permits
Buffalo
Per Building
1
30
Yes
Yes
Yes - 4 per year, not to
Becker
Per Business
1
60
Yes
Yes
exceed total number of
days allowed per year
Big Lake
Per Parcel
1
60
Yes
No
Elk River
PerParcel
1
90
Yes
No
Yes, 6 per year, not to
St. Michael
Per Business
1 per 100 feet
90
Yes
Yes
exceed total number of
days allowed per year
City Council Agenda: 01/25/16
4D. Consideration to approve preparation of a Parkland Conversion Request for the
Xcel/City Ballfields and former City bio- solids property. (AS /JO)
A. REFERENCE AND BACKGROUND:
The City Council is asked to consider moving forward with a process for a future option
for conversion of use for the Xcel /City Ballfields located on West River Street.
This request is related to work being undertaken on the Bertram Chain of Lakes Regional
Park Athletic Park ( BCOLAP). Included within WSB's scope of work for the BCOLAP
master plan process was consideration of the potential for decommissioning of the
Xcel /City ballfields.
As related to that review, it has been determined that due to federal grant funds received
and expended in the mid- 1980's for the development of the Xcel /City fields (LAWCON
funds - Land and Water Conservation Fund Act), a replacement of outdoor recreational
capacity will be required by the granting agencies in order to decommission the Xcel /City
ballfields. In short, the City must receive approval from the DNR for replacement of
recreational land and facilities prior to decommissioning the Xcel /City fields. In order to
obtain a review and approval for replacement, a formal "Conversion of Use" process is
required.
The City has an opportunity to submit the request for Conversion of Use to the DNR at
this specific point in time. As Council is aware, as part of the master planning for the
Bertram Chain of Lakes Athletic Park, the City Council has authorized the ability for a
portion of the former bio- solids park to be considered within the master plan area for the
athletic park. In preliminary planning for the athletic park, approximately 27 -28 acres of
bio- solids property would be needed to accommodate the most recent concept plans for
the athletic park. At a preliminary level, the DNR has indicated that this bio- solids
property may be considered in a request for conversion of the Xcel /City ballfields use.
Once the bio- solids property is incorporated into the Bertram Chain of Lakes Regional
Park, is approved as part of the BCOLAP master plan, and/or is included within the
Comprehensive Plan or Park & Pathway Plan, the City will lose the opportunity to
consider the bio- solids acreage as a potential replacement site for the Xcel /City ballfields
upon decommissioning. Existing or planned parkland cannot be considered as a
replacement.
To formalize the bio- solids property as the replacement for a potential future
decommissioning of the Xcel /City ballfields, the City is required to submit a formal
request for Conversion of Use to the DNR. Again, because the Xcel /City ballfields were
developed using federal grant funds, the conversion request requires the submission of a
number of technical documents. Existing staff does not have the technical expertise to
City Council Agenda: 01/25/16
complete this documentation. These include environmental documents, cultural resource
information, and coordination with the granting agency and other agencies on the
conversion requirements.
Staff has requested that WSB & Associates prepare a scope of work and estimated cost
for the necessary documentation for the Conversion of Use request. WSB's familiarity
with the conversion process and LAWCON requirements, their work on the BCOLAP
master plan, as well as their existing knowledge and collection of background data for the
City allow for the most efficient submission to the DNR. The cost for coordination and
submission of the conversion request is estimated at $20,199 based on an estimate of
their hourly services for this work, which includes anticipated agency coordination. It
should be noted that part of WSB's initial work will be to assess the feasibility of the
replacement through initial meetings with the DNR. Initial coordination with the DNR
and preparation of materials to determine if it appears that the conversion request will be
successful or not, is estimated at approximately $5000. Council will note that moving
through the process does not guarantee an approval for conversion, however the
likelihood that conversion would be allowed is viewed as favorable.
Not included in the scope of work are the appraisals and review appraisals required for
the conversion request. The City would be required to complete an appraisal and review
appraisal for both the bio- solids property, as well as the Xcel /City ballfields.
It is important to re -state that decommissioning of the Xcel /City ballfields is not being
recommended at this time. The Xcel ballfields provide a critical outdoor recreational
resource for the community. The capacity provided by the Xcel /City fields is needed to
serve the outdoor recreational needs of the community at this time. Rather, the
consideration for moving forward with a conversion request is being brought forward due
to the unique timing related to the bio- solids property and Bertram Chain of Lakes
planning effort. The Xcel /City ballfields are anticipated to remain in service until
ballfields are developed at BCOL. At the time development of fields at the BCOLAP
moves forward, the City can consider the level of service and needs for ballfields and
make a determination on whether to decommission the Xcel fields at that time. A
development timeline for fields at BCOLAP has not been established at this time. There
is also a chance that the property would be needed for another use at some time in the
future. Going through this process in advance provides the capacity to decommission the
fields accordingly.
While the City may elect to move forward with the formal conversion request at this
time, it does not need to decommission the Xcel /City fields within a certain timeframe as
a result of receiving an approval for conversion. However, if and at such time the City
(or Xcel Energy) does seek to decommission the fields, the City will need to develop
alternative outdoor recreation land and facilities within three years.
City Council Agenda: 01/25/16
If the City does not move forward with a conversion request at this time, should the City
seek later to decommission the Xcel /City fields, or should Xcel Energy seek to terminate
the City's lease for the ballfield area, a conversation of use process will be required. The
City will be required to replace the recreational resource somewhere else. For Council's
reference, the City and NSP entered into a lease agreement in 1985 under which the City
was allowed to utilize land owned by NSP for the development and operation of city
ballfields. The lease agreement with NSP /Xcel Energy is a year -to -year lease. Xcel may
terminate the lease with 180 days notice to the City.
The City has spoken on a preliminary level with representatives from Xcel Energy
regarding this process. Xcel has requested that the City provide a formal letter outlining
the process for their records. The City would also continue to communicate with Xcel
throughout this process.
Al. Budget Impact: The scope of work prepared by WSB totals $20,199. Required
appraisals and review for the conversion process are outside the scope of WSB's
proposal and are estimated at approximately $10,000. Funds for this project
would be paid from the Capital Projects Fund.
.A2. Staff Workload Impact: Staff support for this report and continued support for
the conversion of use request are estimated at 15 -20 hours.
B. ALTERNATIVE ACTIONS:
1. Motion to approve preparation of a Parkland Conversion Request for the
Xcel /City Ballfields and former City bio- solids property, including continued
communication with Xcel Energy regarding the process.
2. Motion to deny preparation of a Parkland Conversion Request for the Xcel /City
Ballfields and former City bio- solids property.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1. Although the conversion process represents a
significant investment by the City, it preserves an opportunity for decommissioning of
the Xcel /City ballfields utilizing the 27 -28 acre bio -solid area as the replacement resource
should it become necessary.
D. SUPPORTING DATA:
• Proposed Scope of Work
• Conversion of Use — Guidelines and Requirements
• NSP Ballfield Lease
• NSP Ballfield Area Maps
1 =�
Building a legacy —your legacy. 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 -541 -4800
Fax: 763 -541 -1700
January 18, 2016
Ms. Angela Schumann
City of Monticello
505 Walnut Street
Monticello, MN 55362
Re: BCOL Contract Amendment to Provide Additional public meeting and Section 6(f)
Documentation at Xcel Ballfields and Bertram Chain of Lakes Regional Park
Dear Angela:
WSB & Associates, Inc. is pleased to present this proposal to provide services as they relate to the
additional public /stakeholder meeting held on Oct. 8th and preparing Section 6(f) documentation. The
information provided below is our understanding of the project and the work that will need to be
completed in order to proceed with city approval of the Bertram Chain of Lakes Regional Park Master
Plan.
PROJECT UNDERSTANDING
The City of Monticello is developing a master plan for Bertram Chain of Lakes Regional Park.
Initial drafts of the master plan concept include expanding the park beyond its current
boundaries. Concurrently, the city is preparing for potential construction of a new interchange
on 1 -94, near 120th Street NE, County Road 75, and the Xcel Ballfields. It is possible that a future
interchange will impact the Xcel Ballfields, a Section 6(f) resource. Per the requirements of
Section 6(f), park land purchased or improved using Land and Water Conservation (LAWCON)
funding must be replaced with park land of equivalent value. The city has identified potential
replacement land that could be converted to park use and support the expansion of Bertram
Chain of Lakes Regional Park. The potential replacement land is owned by the city and was
originally purchased for biosolids use.
Based on the potential for a conversion of the Xcel Ballfields and the desire to expand Bertram
Chain of Lakes Regional Park, the City would like to initiate proactive Section 6(f)
documentation. City and WSB staff has spoken with Minnesota Department of Natural
Resources (DNR) staff to discuss the proposed conversion. DNR staff provided guidance on the
documentation necessary and indicated that the proposed conversion and proactive Section 6(f)
would be acceptable assuming that the land that is to replace the ballfields was not previously
identified as park land.
SCOPE OF SERVICES "A" — Additional Public /Stakeholder Meeti
At the request of the city, an additional stakeholder meeting was held at the city to review a
preliminary site layout plan on Oct. 8, 2015 prior. WSB staff presented and facilitated the
discussion for this meeting.
Equal Opportunity Employer
wsbeng.com
H:\ Proposals \Monticello \Monticello LAWCON letter proposal Jan 18 2016.docx
Angela Schumann
January 18, 2016
Page 2
SCOPE OF SERVICES "B" — Section 6(f)
WSB proposes to complete the required Screening Forms, EA, and Public Review Documentation
for a Section 6(f) parkland conversion. Additionally, WSB will assist the city in coordinating with
the DNR to obtain approval of the required forms and documentation to convert the LAWCON
property.
The major tasks that will be completed are the following:
A. Project Management
Maintain budget and coordination with city staff with regard to the project.
B. Agency Coordination and Public Information: WSB will attend a meeting with the DNR and
city staff to discuss draft reports, appraisals, etc. if needed. WSB will prepare agendas,
materials and meeting minutes for this meeting. This task also includes telephone calls and
e -mail coordination with the DNR.
As part of the documentation and public comment efforts, WSB will work with city staff to
post materials on the city's website — including the required screening forms and EA
document. A legal notice will be prepared by WSB (with the City of Monticello submitting it)
for publication in the local paper about the project and the public's opportunity to comment
on the conversion and the documentation prepared for the conversion.
C. Environmental Screening Form Completion: WSB will complete the required environmental
screening forms for the property to be converted and the replacement land. Information
collected from meetings with city staff and the DNR will be incorporated as needed.
This task also requires coordination with the State Historic Preservation Office (SHPO), a
DNR threatened and endangered species review and completion of a contaminated
property review. WSB will coordinate these activities. If a Phase I or Phase II site review is
required, an additional scope of work would be prepared to address potential
contamination. If historic and /or archaeological investigations are also required, an
additional scope of work will be prepped with a qualified consultant.
This task assumes that no wetlands would need to be delineated. If wetlands need to be
delineated, a separate scope would be prepared.
The City of Monticello will review and provide comments on the draft screening form
document. Comments from the review will be incorporated and the draft form will be
submitted to DNR along with the EA (see below). Any comments from the DNR will be
incorporated and the document will be resubmitted to the DNR and the National Parks
Service.
D. EA Documentation: WSB will complete the required EA document due to the fact that
replacement land will not be obtained adjacent to the park. Information collected from
meetings with city staff and the DNR will be incorporated as needed. Additionally,
information from the alternatives analysis will be used.
The City of Monticello will review and provide comments on the draft EA document.
Comments from the review will be incorporated and the draft EA will be submitted to DNR
H:\ Proposals \Monticello \Monticello LAWCON letter proposal Jan 18 2016.docx
Angela Schumann
January 18, 2016
Page 3
along with the screening form (see above). Any comments from the DNR will be
incorporated and the document will be resubmitted to the DNR and the National Parks
Service.
E. Public Comment and Review Documentation: WSB will complete the public comment and
review report.
The City of Monticello will review and provide comments on the draft public comment and
review document. Comments from the review will be incorporated and the draft document
will be submitted to DNR. Any comments from the DNR will be incorporated and the
document will be resubmitted for review to the DNR and the National Parks Service National
Parks Service.
SCOPE OF SERVICES "C" - OPTIONAL TASK: RIGHT OF WAY SERVICES
As an optional task, WSB will coordinate the appraisal process for the land to be converted and
the replacement land.
INFORMATION REQUESTED FROM THE CITY OF MONTICELLO
To facilitate the completion of the screening form document and EA, WSB requests the
following information from the City of Monticello:
• Base mapping of the existing Xcel Ballfields
• Documents summarizing any cultural resource review of the proposed replacement site
adjacent to Bertram Chain of Lakes Regional Park
SCHEDULE
The following provides a preliminary schedule for the different activities related to the Section
6(f) process for this work.
February 2016: Coordinate SHPO, threatened and endangered species, and
contamination reviews
February - March 2016: Complete a draft screening form document and EA and submit
to DNR
Coordinate appraisals and review appraisals (assumes city hires
the consultants)
March - April 2016: Prepare and post materials for website, legal notices, and
mailings
May —June 2016: Prepare and submit draft and final documents
H: \Proposals \Monticello \Monticello LAWCON letter proposal Jan 18 2016.docx
Angela Schumann
January 18, 2016
Page 4
PROPOSED FEES
SCOPE OF SERVICES "A" — Additional Meeting
Total Scope of Service "A" Fee: $820
SCOPE OF SERVICES "B" — Section 6(f)
The project requires coordination with the Minnesota Department of Natural Resources and
the City of Monticello. The Section 6(f) process is an iterative process that sometimes
requires shifts in analyses and additional documentation as new information is learned.
Because not all situations and discoveries can be known in advance, anticipated levels of
effort may be reduced or increased as the study progresses. The proposed fee is a best
anticipated effort. If we see additional or less time required from what we have identified,
we will work with the city to adjust the fee and level of effort to provide the best value
possible.
1. Project Management: $1,530
2. Agency Coordination and Public Information: $7,070
3. Required Documentation: $10,375
---------------------------------------------------
Total Scope of Service "B" Fee: $18,975
SCOPE OF SERVICES "C" - Optional Task:
Total Scope of Service "C" Fee : Right of Way Services: $1,224
The attached detailed scope of work and associated fees for scope of services "B" and "C" are for your
review. If there are tasks that the city would like to adjust or eliminate, we will work with you to modify
the scope.
Thank you for the opportunity to be of service to you. Please feel free to contact me at 763 - 231 -4871
with any questions or comments.
Sincerely,
WSB & Associates, Inc. WSB & Associates, Inc.
Jacqueline Corkle, AICP, PTP Jason L. Amberg, RLA
Sr. Transportation Planner Group Manager — Landscape Architecture
If the City of Monticello agrees with this proposal, please sign below and return a copy of this proposal
to our office.
ACCEPTED BY THE CITY OF MONTICELLO:
Name
Date
H: \Proposals \Monticello \Monticello LAWCON letter proposal Jan 18 2016.docx
City of Monticello
BCOL Contract Amendment
Detailed Cost and Breakdown of Tasks
WSB
A —,,
Task Description
Cost
Scope of Services "A" - Additional Meeting
Associate
Sr. L. Arch
LA support
Total
Hours
Cost
1.0 Attend / facilitate public stakeholder meeting
4
4
Total Hours
4
4
8
Hourly Costs (based on 2015 rates)
Scope of Services "A" Total
1 $133.00
If $532.00
1 $72.00
$288.00116
$ONW
$0.00
Scope of Services "B" - Section 6(f)
Project
Manager
Planner
Cad Tech /
GIS
Admin
Total
Hours
Cost
1.0 Project Management
1.1 Administration
10
10
$ 1,530.00
2.0 Agency Coordination and Public Information
2.1 Meetings with DNR
20
16
36
$4,756.00
2.2 Prepare Materials for Website, Legal Notices, and Mailings
2
12
4
4
22
$2,314.00
3.0 Complete Required Documentation for Converted and Replacement Land
3.1 Complete Screening Forms (assumes no wetland delineations needed)
4
22
8
34
$3,792.00
3.2 Complete EA
4
30
12
46
$5,064.00
3.3 Complete Public Comment and Review Documentation
3
6
4
13
$1,519.00
Total Hours
43 86
28
4
161
Hourly Costs (based on 2016 rates) $153.00
$106.00 $106.00 $78.00
Scope of Services "C" - Optional Task: Right of Way Services
Row Manager
Total
Hours
cost
Appraisal Coordination
8
8
$1,224.00
Hourly Costs (based on 2016 rates)
$153.00
Scope of Services X" Total IL 00
MNDNR Conversions of Use — Guidelines and Requirements
Grant agreements between the Local Sponsor and the State require land developed, improved, or acquired
with Land and Water Conservation Fund (LWCF) and/or state assistance to be retained and used for
public outdoor recreation. Any property so acquired and /or developed shall not be wholly or partly
converted to other than public outdoor recreation uses without the approval of the State and/or National
Park Service (NPS) pursuant to Section 6(f)(3) of the LWCF Act and these regulations. The conversion
provisions of Section 6(f)(3), 36 CFR Part 59, and these guidelines apply to each area or facility for which
LWCF assistance is obtained, regardless of the extent of participation of the program in the assisted area
or facility and consistent with the grant agreement between NPS and the State.
This requirement applies to the area described in the project documentation approved by the State and/or
the NPS. This area normally exceeds that actually receiving State and/or LWCF assistance so as to ensure
the protection of a viable recreation entity.
Local sponsors must consult early with the State manager when a conversion is under consideration or has
been discovered. Any previous project agreements and actions must be identified and understood to
determine the actual boundary subject to the grant agreement. The State and /or the NPS Regional Director
have the authority to disapprove conversion requests and/or to reject proposed property substitutions. This
approval is a discretionary action and should not be considered a right of the project sponsor.
Situations that triaaer a conversion include:
a. Property interests are conveyed for private use or non - public outdoor recreation uses.
b. Non - outdoor recreation uses (public or private) are made of the project area, or a portion
thereof, including those occurring on pre- existing rights -of -way and easements, or by a lessor.
c. Unallowable indoor facilities are developed within the project area without NPS approval, such
as unauthorized public facilities and sheltering of an outdoor facility.
d. Public outdoor recreation use of property acquired or developed with LWCF assistance is
terminated.
To Request Approval for a Conversion: Formal requests from the project sponsor for permission to
convert LWCF and /or state assisted properties in whole or in part to other than public outdoor recreation
uses must be submitted in writing.
Submit a narrative description of the proposal that identifies all practical alternatives have been
evaluated and rejected on a sound basis. The "do nothing" alternative must be considered.
Minnesota typically processes only a couple of conversions each year, usually for road
improvements undertaken to improve safety. Proposals to construct non - recreation facilities such
as cell phone towers or to convey an interest in the property to a private party generally do not
qualify, as there are usually practical alternatives available. Do not continue with the conversion
process until this step has been approved by the State.
If approved to move forward with the conversion process, a critical first step is for the State and
Local sponsor to agree on the size of the Section 6(f) park land impacted by any non - recreation,
non - public use, especially prior to any appraisal activity. The area required for the conversion
could include the entire park depending on the impact of the proposed facility and/or could
include a minimum of all impacted land, buffer areas, any facility access, land cut off from the
remaining park area and possible visual and/or noise impacts.
The next step is to identify the proposed replacement land to be acquired. The replacement land
must be an addition to an existing facility or, if a new facility, constitute a viable, self - supporting
unit of outdoor recreation. The grants manager must approve the extent of the conversion and the
suitability of the replacement lands before continuing with the conversion process.
4. Information to be submitted with a conversion request:
a. Boundary maps of both the converted site and the proposed replacement land. These maps
must include references to known landmarks, a north arrow, acreages, a graphic scale, the
date of preparation, and the signature of the Local Sponsor. The map of the replacement land
should also indicate planned recreation development and a proposed timeline for that
development.
b. Appraisals and Appraisal Reviews - Fair market valuation of both the converted and
replacement lands. Appraisals for a federal conversion request must be prepared in
conformance with the Uniform Appraisal Standards for Federal Land Acquisitions and be
reviewed by a qualified review appraiser. Appraisals for a state conversion request must be
prepared in conformance with the Uniform Standards for Professional Appraisal Practice
(USPAP). The grants manager will be able to give you guidance on making the appraisal
assignments.
c. Environmental documentation - An environmental assessment must be prepared in
accordance with the National Environmental Policy Act (NEPA) and /or state guidelines for
both the property to be converted and the proposed replacement land. Additional information
will be provided by the grants manager.
d. Historical / Archeological Review and Coordination - The State Historic Preservation Office
SHPO) must be afforded a chance to comment on the conversion proposal pursuant to
Section 106 of the National Historic Preservation Act of 1966 and/or Minnesota statutes. The
SHPO must be contacted and provided information about the proposal. If the SHPO
recommends a survey of the land be completed, the proposer must contract with a qualified
firm to complete it and coordinate with the SHPO on any actions that must be taken to protect
archeological / historical resources on the property.
If the conversion request is approved, the original grant agreement between the State and the Local
Sponsor will be amended to delete the converted lands and add the replacement lands to the project
boundary subject to the grant agreement.
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City Council Agenda: 01/25/16
4E. Consideration of adopting Resolution 2016 -008 authorizing submission of a FY2017
Outdoor Recreation Grant application for a Phase XI land acquisition at the
Bertram Chain of Lakes Regional Park. (AS)
A. REFERENCE AND BACKGROUND:
As part of continued efforts to accomplish the complete acquisition of property at the
Bertram Chain of Lakes Regional Park, the City Council is asked to approve submission
of an application to the DNR's FY2017 Outdoor Recreation grant program on behalf of
the City and project partner Wright County.
The Outdoor Recreation Grant is a Department of Natural Resources program designed to
assist local governments in acquiring recreational parkland and in developing or
redeveloping parkland. The proposed grant application would facilitate the acquisition of
Parcel 2, at 39.89 total acres, as well as the remaining 1.0 acre of Parcel 1. The
remaining 1 acre of Parcel 1 remains in ownership of the YMCA of the Greater Twin
Cities and exists to facilitate access to Parcel 2 for the current owner, also the YMCA of
the Greater Twin Cities.
For the 2017 grant cycle, the program has $374,142 available. The maximum allowable
award for any single application is $100,000 and all grant applications must include at
least a 50% local match. The following table represents the funding request and match
requirement for the proposed grant application. The application represents a 45% match
each by both the City and County, with a proposed grant application representing 10%
funding from the State of Minnesota. Again, this is due to the current $100,000 cap on
grant awards through this program.
Grant
Total Cost of
Grant
Local
City and County
Application
Acquisition
Request
Match
Individual Share of
Match
39.89 AC -
$1,015,500
$100,000
$915,500
$457,750
Parcel
$24,8321AC
(10 %)
(90 %)
(45 %)
1.0 AC — Parcel
1
If awarded grant funds, the City cost associated with the acquisition is approximately
$457,750, plus appraisal, title and closing costs. Council should note the required local
match amount may be subject to change based on the final grant award and appraisal
amount.
The 40.89 acres proposed for acquisition under the FY2017 grant cycle application
represents the final acquisition for the planned regional park. Acquisition of this land
area would complete the recreational area planned for the Bertram Chain of Lakes
Regional Park Athletic Park. This active play area is intended to support the City's
existing active and athletic field needs, as well as future park needs. The Bertram Chain
City Council Agenda: 01/25/16
of Lakes Regional Athletic Park is identified in the 2011 Park and Pathway Plan and
2008 Comprehensive Plan.
The Bertram Chain of Lakes Advisory Council has recommended that should the FY2017
grant be unsuccessful, the City and County move forward with acquisition of the remaining
land area without grant funding.
The funding for 2017 Outdoor Recreation grants comes from the Land and Water
Conservation Fund, a federal funding source. Applications to the program are due March
31St, 2016. Grant awards are expected to be made in summer 2016, with an expiration of
award occurring in June, 2018. The Outdoor Recreation grant application itself requires
that the City provide detailed information on the project scope, implementation schedule,
environmental considerations, plan design, and preliminary estimates for overall project
cost and funding. The application materials are included for reference.
In terms of the City's past history with this grant program, the City /County were
previously awarded $369,713 in the 2013 grant cycle for the purchase of 40.17 acres of
land on Parcels 1 and 8. In the FY2015 Outdoor Recreation grant cycle, the City and
County were awarded the maximum amount of $100,000 to purchase the remaining
acreage on Parcel 1, which occurred in 2015. The City's application for FY2016 was
unsuccessful. This was likely due to the amount of funding, which was awarded based
on other program funding priorities.
Grant acceptance and local match authorization would be a future consideration of the
Council.
Al. Budget Impact: If grant funds are secured for this acquisition, the City's local
match for the acquisition is estimated at $457,750 (plus closing and appraisal
costs). The funding source for this acquisition may come from a mix of sources
including the Park Dedication Fund and Capital Projects Fund.
A2. Staff Workload Impact: Staff impacts directly related to Council action on this
item includes grant writing and preparation estimated at 8 -10 hours.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution 2016 -008 supporting application to the FY2017 Outdoor
Recreation Grant Program by the City of Monticello on behalf of the City of
Monticello and Wright County.
2. Motion to deny adoption of Resolution 2016 -008 supporting application to the
FY2016 Outdoor Recreation Grant Program by the City of Monticello on behalf of
the City of Monticello and Wright County.
City Council Agenda: 01/25/16
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1. The Outdoor Recreation grant program is
currently the only State funding program available for acquisition of Parcel 2 and
remaining acreage of Parcel 1 of Bertram Park. Submission of applications for
acquisition for the land areas described is consistent with the stated goals outlined in the
2008 Comprehensive Plan, the adopted 2011 Park and Pathway Plan and the adopted
Capital Improvement Plan. Importantly, application to this grant source would support
the final acquisition at the park.
If awarded grant funding through the program, Council will be asked in a subsequent
decision to accept and match funding associated with this grant program.
D. SUPPORTING DATA:
• Resolution 2016 -008
• Bertram Chain of Lakes Project Acquisition Area & Phasing Map
• Outdoor Recreation Grant Manual
• Outdoor Recreation Grant Application Form
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2016-008
SUPPORTING A FY2017 MINNESOTA DEPARTMENT OF NATURAL RESOURCES
OUTDOOR RECREATION GRANT APPLICATION FOR A PROPOSED
PROPERTY ACQUISITION AT THE BERTRAM CHAIN OF LAKES
REGIONAL PARK
BE IT RESOLVED that the City of Monticello act as legal sponsor for the project contained in
the Outdoor Recreation grant application to be submitted on March 31St, 2016 and that the
Community Development Department is hereby authorized to apply to the Department of
Natural Resources for funding of this project on behalf of the City of Monticello.
BE IT FURTHER RESOLVED that the City of Monticello has the legal authority to apply for
financial assistance, and financial capability to meet the match requirement (if any) and ensure
adequate construction, operation, maintenance and replacement of the proposed project for its
design life.
BE IT FURTHER RESOLVED that the City of Monticello has not incurred any development
costs and has not entered into a written purchase agreement to acquire the property described in
the Cost Breakdown section on this application.
BE IT FURTHER RESOLVED that the City of Monticello has or will acquire fee title or
permanent easement over the land described in the site plan included in the application.
BE IT FURTHER RESOLVED that, upon approval of its application by the state, the City of
Monticello may enter into an agreement with the State of Minnesota for the above - referenced
project, and that the City of Monticello certifies that it will comply with all applicable laws and
regulations as stated in the grant agreement including dedicating the park property for uses
consistent with the funding grant program into perpetuity.
NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to
execute such agreements as are necessary to implement the project on behalf of the applicant.
ADOPTED BY the Monticello City Council this 25th day of January, 2016
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff O'Neill, City Administrator
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF WRIGHT
I hereby certify that the foregoing is a true and correct copy of Resolution 2016 -008 duly
passed, adopted and approved by the Monticello City Council at their scheduled meeting of
January 25th, 2016, and recorded in minutes of said meeting.
Jennifer Schreiber, City Clerk
Notary Public:
Date:
Outdoor Recreation Grant Program
FY2017 Program Manual
Roo
OR November 2015
MN Department of Natural Resources
1
L PROGRAM INFORMATION
Funding
Grant Awards and Match Requirements
Eligible Applicants
Eligible Projects
Eligible Recreation Facilities
Eligible Recreation Support Facilities
Ineligible Facilities and Costs
II. THE APPLICATION PROCESS
Application Information
Appraisal Requirements
Competitive Review and Selection Process
Award of Funds
Grants and Public Information
III. PROGRAM REQUIREMENTS
Land Retention Requirements
Review for Potential Impact on Historical /Archeological Resources
Water Permits
Campground Plan Approval
Natural Resource Restoration
Reporting Requirements
Monitoring Requirement
Closeout Procedures
Acknowledgment Sign
Availability to Users
IV. CONTACT INFORMATION
OR November 2015
2
I. Program Information
The Outdoor Recreation Grant Program assists local governments in acquiring parkland and
developing or redeveloping outdoor recreation facilities. Applications must be submitted by
March 31, 2016 to be eligible for funding assistance for the current year. Applicants are eligible
to receive more than one grant.
FUNDING
The program finances projects using federal funds through the Land and Water Conservation
Fund (LAWCON). Historically, some state dollars authorized by the Minnesota State Legislature
have been available. Federal funding available for 2016 is $374,142. State funding varies.
GRANT A WARDS AND MATCH REQUIREMENTS
Grants are reimbursed up to 50 percent of the total eligible costs. The remaining 50 percent "local
share" can consist of cash or the value of materials, labor and equipment usage provided by the
local sponsor or by local donations or any combination thereof. Volunteer unskilled labor is
valued, for this grant program, at $9.00 per hour. The minimum grant award is $5,000 and the
maximum grant award is $100,000.
Costs must be incurred and paid for before reimbursement can be made. Grant agreements
generally expire within 24 months and projects must be completed by then.
ELIGIBLE APPLICANTS: Cities, counties, townships and recognized tribal governments.
Note: The applicant must be the current or intended owner and manager of the property to be
acquired or developed. Multi- organization collaboration is not required for this program.
ELIGIBLE PROJECTS:
* Acquisition of land for future development of outdoor recreation facilities. Recreation
facilities must be developed within three years from the date of acquisition.
* Development, redevelopment or rehabilitation of outdoor recreation facilities on land
owned by the applicant.
* A combination of land acquisition and development, redevelopment or rehabilitation of
outdoor recreation facilities.
OR November 2015
3
ELIGIBLE RECREATION FACILITIES: One or more of the following facilities must be
included in a proposed project.
- Boat /Canoe Access Sites
- Campgrounds
- Fishing Piers /Shore Fishing Areas
- Skating Rinks/Parks
- Nature Study /Observation Areas
- Picnic Shelters
- Playgrounds
- Sports Fields and Courts
- Swimming Beaches and Outdoor Pools
- Splash Parks
- Trails (non - motorized internal park trails)
ELIGIBLE RECREATION SUPPORT FACILITIES: The following facilities are also eligible
for funding as part of a grant application that contains at least one facility from the eligible
recreation facilities list above.
- Change Houses, Restrooms, Shower Buildings and Warming Houses
- Fencing, Lighting and Signs
- Landscaping and Natural Area Restoration
- Park Roads and Parking Areas (may not exceed 40% of the total project cost)
- Fixed park furnishings such as Seats, Drinking Fountains, Grills, Picnic Tables,
Trash Receptacles and Fire Pits
- Walkways
INELIGIBLE FACILITIES AND COSTS: Ineligible facilities or costs are those items that
cannot be funded with an Outdoor Recreation Grant or included as part of the local match
requirement. The following list includes common types of ineligible facilities. A determination
of eligibility will be made by the Department of Natural Resources with final approval by the
Legislative Commission on Minnesota Resources.
- Administrative Expenses /Contingency Allowance
- Design and Engineering in excess of 10% of the Total Project Cost.
- Concession -only Buildings
- Decorative Fountains, Statues and Plaques
- Dredging, Water Impoundments and Dams
- Facilities not available for general public use
- Golf Courses
- Indoor Recreational Facilities (ie: ice arenas, enclosed swimming pools, etc
- Acquisition of land already in public ownership
- Legal Fees
- Motorized Trails
- Non Permanent Skate Park Ramps and Equipment
- Press Boxes
- Sewer to Campsites
- Shooting Ranges
OR November 2015
4
II. The Application Process
The application is available to download from the Outdoor Recreation Grant Program web page.
We urge applicants to begin the application process early in order to allow time to complete
application requirements such as obtaining community involvement and completion of
appraisals.
Completed applications are to be submitted electronically in a ".pdf'format by March 31, 2016
using the instructions in the application form. This program is very competitive. Staff members
are available to discuss your project or review application materials. You are encouraged to
submit any draft application or materials by March 3rd if you would like staff to provide
comments.
APPRAISAL REQUIREMENTS
Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Appraisal
Standards for Federal Land Acquisition (UASFLA) and the DNR Supplemental Appraisal and
Appraisal Review Guidelines. The application must include an appraisal report and a completed
DNR Appraisal Certification Form. The appraisal must include the DNR and the National Park
Service as intended users and the landowner or designated representative must be given an
opportunity to accompany the appraiser during the inspection of the property. Appraisals must
have an effective date within 13 months of the application deadline.
To ensure the appraiser understands the appraisal requirements, we suggest using the sample
engagement letter provided in Attachment A.
If your application is selected for funding, you may be required to submit a technical review of
the appraisal report conducted by an appraiser who is not associated with the original appraiser
and who is qualified to perform technical reviews under the UASFLA and 49 CFR Part 24.104
See UASFLA Section C -1 for further guidance on technical reviews.
COMPETITIVE RE VIEW AND SELE CTION PR OCESS
The program is competitive and requires a review and selection process to make funding
determinations and awards. The review and selection process will take place after March 31, and
funding announcements will be made in summer. Incomplete applications or applications
received after the deadline will not be eligible for funding consideration. Program staff will
review applications and, if necessary, a site visit will be conducted.
Minnesota's 2014 -2018 State Comprehensive Outdoor Recreation Plan
The 2014 -2018 State Comprehensive Outdoor Recreation Plan (SCORP) is Minnesota's outdoor
recreation policy plan. This plan was developed with the input of Minnesota outdoor and natural
resource leaders. It establishes outdoor recreation priorities for Minnesota to assist outdoor
recreation and natural resource managers, the state legislature, and the executive branch in
decision - making about the state's outdoor recreation system and sets out criteria for awarding
grants consistent with these identified priorities. Applications are assessed to ensure that the
proposed project is consistent with priorities established in the SCORP document.
OR November 2015
5
Selection Priorities:
SCORP Plan (60 %) - Selection criteria are based on strategic directions identified under the following
three focus areas in the SCORP Plan.
• Connect People and the Outdoors: Better develop Minnesota's stewards of tomorrow
through efforts to increase life -long participation in parks and trails. Provide a welcoming
environment, create or improve access and provide a quality experience.
• Acquire Land, Create Opportunities: Create new and expanded park opportunities to
satisfy current customers as well as to reach out to new ones. Focus on Strategic
acquisition, development to meet the needs of people of all abilities and provides an
environment that is open and flexible to accommodate new and emerging trends and
group based recreational opportunities and establishing a sustainable and resilient
infrastructure.
• Take Care of What We Have: Provide safe, high - quality park experiences by regular re-
investment in park infrastructure, and natural resource management. Protect the public's
investment in the built infrastructure and natural resources and maintain the quality of
natural resources.
Additional non SCORP review components (40 %):
• Project Specific Criteria including: Cost vs. benefit, application and project quality and
local match.
• Park and Facility Design: Use & design are compatible with site; makes good use of
available space; avoids conflicts among facilities; avoids conflicts with adjacent uses;
• Health and Safety: Consider health and safety risks;
• Appropriate Design Standards: All facilities must be accessible and designed consistent
with standards;
• Environmental Intrusions: All non - recreational intrusions are documented and the impact
has been considered in the park design. All power lines serving the park facilities must be
placed underground.
AWARD OF FUNDS
All applicants will receive official written notification regarding their request for funding. If your
proposed project has received preliminary approval for funding, you will be contacted regarding
additional information requirements needed before an agreement can be processed. These
requirements may include Minnesota Historical Society review, permits and other details.
Projects cannot begin until all final documentation has been submitted and a grant agreement has
been completed. This process can take three months to complete. Any project costs incurred prior
to the start date of the grant agreement will not be eligible for reimbursement.
Payment of grant funds to the local sponsor is on a reimbursement basis. The grant recipient must
initially expend monies that are then reimbursed under the terms of the grant agreement. A
portion of the grant funds will be retained until a final inspection has been completed.
OR November 2015
6
GRANTS AND PUBLIC INFORMATION
Under MN Statute 13.599, responses to a request for proposal are nonpublic until the application
deadline is reached. At that time, the name and address of the grantee, and the amount requested
becomes public.
After the application evaluation process is completed, data (except trade secret data) becomes
public. Data created during the evaluation process is nonpublic until the negotiation of the grant
agreement with the selected grantee(s) is completed.
MN Statute 13.44 categorizes estimated or appraised value of real property prior to purchase and
sale as confidential data on individuals or protected nonpublic data. See also Minnesota
Government Data Privacy Act for more information. This information, along with corresponding
budget information, will be redacted from the applications before making them public.
III. Program Requirements
LAND RETENTION REQUIREMENTS
1) CONVERSION OF USE: All land improved or acquired with assistance from this
grant program must be retained and operated solely for outdoor recreation. The
Grantee shall not at any time convert this property to other uses without the prior
written approval of the State. The State will consider a conversion request only after
the following pre- requisites have been met:
1. All practical alternatives to the conversion have been evaluated and rejected on
a sound basis.
2. The Grantee has agreed to replace the converted lands with other lands of at
least equal fair market value and reasonably equivalent recreational usefulness as
determined by the State.
The State shall have the authority to approve or disapprove conversion requests.
2) DEED RESTRICTION REQUIREMENT: The Grantee will be required to record a
condition with the deed of the real property funded by the grant agreement that notifies
the public of the grant and the grant program requirements.
The Site Boundary Map submitted with your application will delineate and establish the property
boundaries subject to the grant agreement. Therefore, it is very important that any existing public
facilities and any known future public facilities (e.g., wells, lift stations, roadway improvements,
etc.) are clearly identified and excluded from the boundaries of the project. The site boundaries
should include only the property that the project sponsor plans on managing for outdoor
recreation uses in perpetuity.
OR November 2015
REVIEW FOR POTENTIAL IMPACTS ON HISTORICALIAR CHEOL GICAL
RESOURCES
The Minnesota Historical Society will be contacted to review your project to determine if the site
is a potential location for historical or archeological findings. If the Historical Society determines
that a survey is required, the survey would need to be completed prior to any site disturbance for
development projects and prior to the final reimbursement of the grant funds for acquisition
projects.
WATER PERMITS
Development or alteration of shoreline adjacent to rivers, streams, lakes, and other public water
bodies may require a written permit issued by the Minnesota Department of Natural Resources
(DNR). In addition, projects involving work within waters and wetlands may require a permit
from the U.S. Army Corps of Engineers (COE). Grantees will be required to determine whether a
waters permit is required by contacting both the DNR and the COE directly. Contact Information:
U.S Army Corps of Engineers Regulatory Functions
Department of Natural Resources: Public Waters Work Permits
RECREATIONAL CAMPING AREAS
Campgrounds must comply with state laws and rules set by the Minnesota Department of Health.
A summary of these requirements is available at Summary of General Requirements for
Recreational Camping. You must submit plans and receive approval for the development
of a recreational camping area to the MN Department of Health or your local health authority
before construction begins. Upon completion of the campground, a license application, license
fee and inspection by the area health inspector is required. A copy of the license must be
submitted with your final payment request.
REPORTING REQUIREMENTS
It is the policy of the State of Minnesota to monitor progress on state grants by requiring grantees to
submit written progress reports at least annually until all grant funds have been expended and all of
the terms in the grant agreement have been met. A progress report form will be provided by program
staff. Grant payments shall not be made on grants with past due progress reports unless program staff
have given the grantee a written extension.
MONITORING REQUIREMENTS
It is the policy of the State of Minnesota to conduct at least one monitoring visit per grant period
on all state grants of over $50,000 and to conduct at least annual monitoring visits on grants of
over $250,000.
CLOSEOUT PROCEDURES
Upon completion of your project, a final billing must be submitted to our office no later than 30
days after the expiration date on your agreement. Program staff will complete a final inspection
of the project. The inspection will focus on ensuring that the project was completed in
accordance with the grant agreement, that facilities developed are accessible and a funding
acknowledgment sign is installed. If any problems are revealed during the inspection, they will
need to be corrected before you receive final reimbursement for your grant and the official
closeout notification for your project.
OR November 2015
on
All expenditures are subject to verification by an independent state audit and, therefore, you must
retain all project records for a period of at least six years after you receive the official closeout
notification letter.
Periodic post - completion inspections will be conducted to ensure that the site is being properly
operated and maintained and that no conversion of use has occurred.
ACKNOWLEDGMENT SIGN
All projects acquired or developed with assistance from this program must display a state
approved funding acknowledgment sign at the main entrance to the park. The grant program
staff will provide the specific sign information.
AVAILABILITY TO USERS
Public property, facilities & programs that receive state assistance and future development of a
site that has received state assistance shall be open to entry by all persons regardless of race,
color, national origin, religion or sex. No person shall, on the basis of disability shall be excluded
from participation in any program or activity receiving state assistance. Finally, discrimination on
the basis of residence, including preferential reservation, membership or annual permit systems is
prohibited except to the extent that reasonable differences in admission and other fees may be
maintained on the basis of residence. Fees charged to non - residents cannot exceed twice that
charged to residents and must be comparable to fees charged at other state or local facilities.
IV. Contact Information
Minnesota Department of Natural Resources Audrey Mularie, Southern Minnesota, North Metro
Division of Parks and Trails audrey.mularie(,state.mn.us or (651) 259 -5549
500 Lafayette Road, Box 39
Saint Paul, MN 55155 Joe Hiller
Northern Minnesota, South Metro
joe.hiller&state.mn.us or (651) 259 -5538
OR November 2015
9
FY 2017 Grant Application
Outdoor Recreation Grant Program
Submission Deadline: March 31, 2016
Before completing this application please read the FY 2017 Outdoor Recreation Program Manual
for further program information. Only one park may be included in an application. Applicants
are eligible to receive more than one grant.
This program is very competitive. Staff members are available to discuss your project or review
application materials. You are encouraged to submit any draft application or materials by March
3rd if you would like staff to provide comments. Be sure to allow enough time to complete the
Applicant Resolution and any appraisals (if your project includes land acquisition). Only
complete applications submitted by the deadline will be considered
Applications are to be submitted electronically in a ".pdf' format by the due date above. Paper
submission of applications will no longer be accepted unless arranged in advance of the due date
with program staff. To submit the application, email a pdf version of the application and
attachments to Parkgrants.DNR&state.mn.us.
Please format the entire application, including all attachments, as one pdf document with all
pages 8 '/2" by 11" in dimension. Use the form provided for each item or reproduce it in the
same format. Use Item 1 — Application SummarX as your cover sheet. After submission, make
sure you have received a confirmation email that your application has arrived in a useable form
by the due date. Applications submitted in an unusable format will not be considered for
funding.
Timeline: FY 2017 Grant Round
• Application materials become available ............
• Submission deadline ........... ...............................
• Awards are announced ........ ...............................
• Agreements are signed — project may begin ......
• Grants expire — projects must be completed.....
For assistance, please contact
• Joe Hiller, 651- 259 -5538, joe.hillergstate.mn.us
December 2015
March 31, 2016
June 2016
July- October 2016
June 30, 2018
• Audrey Mularie, 651 - 259 -5549, Audrey.mularie(ae state.mn.us
• DNR Information Center, 1- 888 - 646 -6367
November 2015
TABLE OF CONTENTS
Item 1:......
Application Summary
Item 2:......
Project Narrative
Item 3:......
Cost Breakdown
Item 4:......
Location Map
Item 5:......
Recreational Site Plan
Item 6:......
Project Site Evaluation
Item 7:......
Community Involvement
Item 8 .......
Availability for Public Use
Item 9:......
Statement of Accessibility
Item 10:....
Projected Operation and Maintenance Costs
Item 11:....
Applicant Resolution
Item 12:....
Plans
Item 13:....
Acquisition Projects Appraisal(s)
Attachment A.... Sample Appraiser Engagement Letter
November 2015
ITEM - APPLICATION SUMMARY— FY2017APPLICATION
Contact Information:
Grant Applicant Org:
Contact Person:
Contact Title:
Mailing Address:
Zip code:
Phone:
E -mail address:
Park Information:
Project Name:
Project County:
Existing Park Acreage:
Proposed Activities with this Application:
Acres to be purchased: (acres)
List of facilities to be developed or redeveloped
Financial Information: Applicant must provide a non -state match of at least 50% of the total
cost. This match may consist of cash or the value of materials, labor and equipment usage by the
local sponsor or donations or any combination of these. Applicants that provide at least 20% of
the match from their own resources will receive additional consideration in the review criteria.
The total cost shown in the table below must equal the total costs shown in Item 3 — Cost
Breakdown.
Grant Request
Match
Total Cost
Match Description: Provide source and type of match. Committed or pending.
November 2015
ITEM 2 -PROJECT NARRATIVE
Describe what recreation facilities will be developed or rehabilitated and any lands that will be
acquired with this application. Discuss any of the following topics from the Statewide
Comprehensive Outdoor Recreation Plan (SCORP) that apply to your project.
Does the project connect people to the outdoors?
• Does the proposed project contribute towards creating a welcoming environment? Are there
accessible features included as part of this project or currently in the park, such as seating,
restrooms and drinking water?
• Does the proposed project create or improve access to outdoor recreation lands and facilities by
providing alternative transportation and improving access for people of all abilities? Describe the
forms of transportation available to access the park facility (e.g. trails, roads, public
transportation, any transportation provided to the park for special events or programs, etc.
• Does the proposed project result in quality experiences and facilities such as interpretive signs to
enhance visitor' experience, redeveloping overused facilities, etc.
Does the project acquire land and/or create opportunities?
• Does the proposed project acquire critical lands in jeopardy of being lost to development, or land
use changes; or is this an exceptional one time opportunity to acquire high quality natural
resources?
• Does the proposed project acquire land that protects shoreland, rivers, lakes, wetlands and critical
watersheds?
• Does the project meet the differing outdoor recreation needs of people of all abilities such as a
quality natural setting, universal design, family friendly facilities, more separation of uses,
privacy between camp sites, etc.
• Does the project create an environment that is open and flexible to accommodate new and
emerging nature based trends or develop group based recreational opportunities such as group
campsites, picnic areas or gathering spaces, large open play areas or emerging nature based
activities, etc.
• Does the project establish a sustainable and resilient infrastructure to provide high quality
recreational opportunities such as a) sustainable and resilient infrastructure, b) energy efficient,
easy to maintain and recycled /recyclable materials and/or c) conservation of water use and the
design of facilities to effectively manage storm water on site.
Does the project take care of what we have?
• Does the project result in redevelopment, renovation or rehabilitation of current infrastructure
such as restoring worn out, degraded facilities and improvements to meet current codes and
standards?
• Does the project result in maintaining the quality of natural resources through preservation,
restoration or reconstruction?
November 2015
ITEM 3 - COST BREAKDOWN
Development (see Program Manual for eligibility)
Contingency costs are not eligible. Design/Engineering costs in excess of 10% of the
construction total project cost are not eligible.
Facility
(e.g. picnic area,
campground)
Description
(linear feet, dimensions, material used,
number of components, etc.)
Estimated
Cost
Expected
Completion
Date
Total
Total
Land Acquisition
Parcel Identification Number or location
Acres
Appraised
Value
Expected
Acquisition
Date
Total
November 2015
ITEM 4 - L OCA TION MAP
Provide a map that shows the location of the park within your community. The map should
identify the main roads in the community to access the park.
ITEM 5 - RECREATIONAL SITE PLAN
This site plan must clearly identify the proposed acquisition and /or development. The plan
should include enough detail to determine design details such as facility orientation and layout,
access routes, and accessibility.
All plans must include the following:
• Title "Recreation Site Plan" and the project name.
• Draw and label the complete park boundary. This boundary must include all contiguous
lands currently owned by the applicant and managed for public recreation and any
additional land to be acquired with this grant.
• Entrance to site and location of existing or proposed public parking facilities. (Parking
facilities must be developed to serve newly acquired areas within 12 months).
• Location of all recreation and support facilities.
• Access routes connecting each facility.
• Indicate any rights -of -way, easements, reversionary interests, etc. to the park area
including overhead utility lines.
• Geographic reference point such as a section corner or designated road intersection.
• All lakes, rivers, streams and wetlands and adjacent land uses.
• Acreage of the park and/or each parcel to be acquired.
• Legend including a north direction arrow, graphic bar scale, county and date.
• The site plan must be signed and dated by the applicant.
• Graphic Bar Scale example:
0 250 500 Feet
A Text Scale such as 1" = 500' is not acceptable.
Color Coding
• Red Park boundary.
• Green Existing facilities that will remain.
• Yellow Acquisition and /or development accomplished with this grant
• Blue Future acquisition and /or development.
November 2015
ITEM 6 -PROJECT SITE EVALUATION
All applicants must prepare and submit a Project Site Evaluation using the format shown below.
The project site evaluation will provide information necessary to determine the impacts of the
project, if any, on the environmental and cultural resources of the area.
The following sources of information may be helpful in completing the evaluation:
Endangered Species:
Information on animals and plants that are endangered, threatened or merit special consideration
or management is available from the Minnesota Natural Heritage Program/Nongame Wildlife
Program, Section of Wildlife, Department of Natural Resources (DNR). A booklet entitled
Minnesota's List of Endangered and Threatened Animal Species, that includes a list of all
species of Minnesota's animals and plants listed under the provisions of the Federal Endangered
Species Act of 1973, Public Law 93 -205, and/or Minnesota Statute 84.0895, is available from the
DNR by calling (651) 296 -6157 or (888) 646 -6367 or at the DNR website Minnesota's
Endangered, Threatened, and Special Concern Species
Additional information may be obtained by calling the Division of Ecological Resources
information number at (651) 259 -5100. The DNR is also developing biological surveys on a
county -by- county basis on sensitive natural habitats and rare plant and animal species. Several
publications are available which provide detailed information on these subjects. Additional
information about county biological surveys is available at Minnesota Biological Survey.
Wetlands:
Minnesota has adopted a "no- net - loss" wetlands policy. Each state agency must ensure that its
activities, including state sponsored, financed or assisted projects, do not contribute to the loss or
diminishment of the many important values of wetlands. Unavoidable impacts must be
minimized and compensatory mitigation must be provided for all values that have been lost or
diminished. It is very important, therefore, that the project site evaluation identify all possible
wetlands impacts of the proposed project. This will help in determining whether any changes in
project scope or design may be required or whether mitigation measures must be undertaken.
The basic reference for wetland determination will be the National Wetlands Inventory produced
by the U. S. Fish and Wildlife Service and available at the DNR. Questions regarding
implementation of the "no- net - loss" policy and identification of wetlands may be directed to the
Ecological Resources Division, DNR at (651) 259 -5100.
PROJECT SITE EVALUATION - FORMAT
Please prepare a project site evaluation using the following format and subject categories.
Address all of the points covered under each category and be specific. It is important that the
project site evaluation be a complete and accurate assessment of the natural and/or scenic
characteristics of the area and the likely impacts of the project, either positive or negative, on
those characteristics.
November 2015
Project Site Evaluation:
I. Description of the Environment and the Environmental Impact of the Proposed Project
A. Present Land Use: Describe the present land use of the proposed project site. Is the
property to be acquired a high priority inholding or addition crucial to the use of,
ecological integrity of, or access to an existing natural or scenic area? Address any other
impacts the proposed project may have on the present land use of the project site or
adjacent lands.
B. Environmental Intrusions: Describe all man -made developments on, above, below or
adjacent to the proposed project site, including buildings, utility poles and lines, roads,
driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad
tracks, and related structures or facilities. Explain how these intrusions, if any, might
affect the use, protection, and enjoyment of the proposed project site and what measures
will be taken to minimize any adverse impacts. All existing and future overhead power
lines serving the park must be placed underground. The cost of placing the power lines
underground can be included in this application.
C. Fish and Wildlife: Indicate whether the proposed project site is on or adjacent to, a
national, state or local wildlife management area, park or natural area. Describe the
known fish and wildlife species common to the project site and any known species that
are listed as endangered, threatened or of special concern. Describe the likely impacts of
the proposed project on habitat, population levels, and any other factors related to the fish
and wildlife resources.
D. Vegetation: Describe the major plant species and communities common to the project site
and any known species that are listed as endangered, threatened or of special concern.
Describe the distribution of major plant communities or types on the site. Indicate the
extent of cutting, clearing, removal or other disturbance that will result from the proposed
project, as well as any restoration and/or protection activities planned as part of the
project.
E. Water Resources: Describe any existing wetland areas on or adjacent to the proposed
project site. Indicate any likely physical disturbances of these wetlands, including (but
not limited to) draining and filling that would result from the proposed project. Describe
any other potential impacts to wetlands, such as water level fluctuations or water
pollution that may result from the proposed project. Discuss possible alternatives that
would avoid or minimize negative wetland impacts. Also describe any other water
resources on or adjacent to the site, proposed uses of surface or groundwater, and any
possible impacts on these resources, including depletion or pollution, resulting from the
proposed project. Explain how the proposed project would help to protect water quality
on or adjacent to the site.
F. Geologic and Physiographic Features: Describe any interesting, unique or fragile
geologic and /or physiographic features on the proposed project site and any likely
impacts on these features that would result from the proposed project. Also describe any
proposed protection activities or measures to provide public education, interpretation and
enjoyment of these resources.
G. Air Quality/Noise: Describe any temporary or permanent air or noise pollution that will
result from the development and use of the site and the impacts on adjacent land uses or
land owners.
November 2015
ITEM 7 — COMMUNITY IN VOL VEMENT
Address the following questions regarding community involvement, planning process and how
this project will increase outdoor recreation participation.
What efforts were made to get input from members of the community that will be
affected by this project? For example, public meeting(s), notification of adjoining
property owners, etc.
2. What community planning process was used to show a need for this project and to define
its scope?
3. How do you expect this project to increase outdoor recreation participation?
ITEM 8 — A VAILABILITY FOR PUBLIC USE
This grant program makes use of public funds to assist communities with park projects.
Therefore, all facilities within the park must be designed and available for general public use and
open during typical park hours. This includes restrooms, picnic shelters, campgrounds,
playgrounds and other structures. For parks that include marina or campground facilities, a
minimum of 50% of the berths /campground spaces must be available for short-term rental and an
equitable method of allocating long -term rentals shall be used. No fixed improvements such as
decks, porches, or signs are allowed.
State the specific hours of operation and any current or anticipated programmed use for the
facilities proposed to be funded with this application. Saying the park will be open during normal
park hours is not specific. Also describe any arrangements with local organizations, clubs or city
programs for the use of the facilities. Explain how this may impact facility availability to the
general public.
Describe what fees, if any, will be charged for use of the park facilities and /or access to the park?
November 2015
ITEM 9 - STATEMENT OF ACCESSIBILITY
Recipients must comply with the Americans with Disability Act (ADA) and the guidelines listed
below. For each facility listed in the Item 3 - Cost Breakdown section, describe the
specifications and access routes that will make it accessible. In addition, all critical components
of the park must be made accessible even if they are not part of this application proposal.
Critical components include parking, restroom, drinking fountains and accessible routes to all
facilities. This program requires all facility access routes to be a minimum of 5 feet wide.
The following guidelines will help you design your facilities. Copies can be ordered from the
U.S. Access Board at (800) 872 -2253, or downloaded from their website at United States Access
Board_
1. ADA Accessibility Guidelines for Buildings and Facilities
(For buildings and certain recreation facilities including playgrounds, recreational boating
facilities, and fishing piers)
2. Final Accessibility Guidelines for Outdoor Developed Areas September 26, 2013
(For outdoor developed areas such as campgrounds, picnic areas, trails, and beaches. These
guidelines, developed for federal facilities subject to the Architectural Barriers Act, are to be
used for facilities improved by this Outdoor Recreation Grant Program.)
ITEM 10 - PROJECTED OPERATIONAND MAINTENANCE COSTS
Estimate the projected operations and maintenance costs for the proposed facility. In developing
these estimates it is important to consider not only the routine costs (such as labor, materials,
utility costs and equipment costs), but also periodic major repairs or preventive maintenance
(such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.).
November 2015
ITEM 11 - APPLICANT'S RESOLUTION
A copy of this approved resolution, with no wording changes, must be included with the
application.
BE IT RESOLVED that <APPLICANT> act as legal sponsor for the project contained in the
Outdoor Recreation grant application to be submitted on <DAY / MONTH / YEAR> and that
<APPLICANT's REPRESENTATIVE> is hereby authorized to apply to the Department of
Natural Resources for funding of this project on behalf of <APPLICANT >.
BE IT FURTHER RESOLVED that <APPLICANT> has the legal authority to apply for
financial assistance, and financial capability to meet the match requirement (if any) and ensure
adequate construction, operation, maintenance and replacement of the proposed project for its
design life.
BE IT FURTHER RESOLVED that <APPLICANT> has not incurred any development costs
and has not entered into a written purchase agreement to acquire the property described in the
Cost Breakdown section on this application.
BE IT FURTHER RESOLVED that <APPLICANT> has or will acquire fee title or permanent
easement over the land described in the site plan included in the application.
BE IT FURTHER RESOLVED that, upon approval of its application by the state,
<APPLICANT> may enter into an agreement with the State of Minnesota for the above -
referenced project, and that <APPLICANT> certifies that it will comply with all applicable laws
and regulations as stated in the grant agreement including dedicating the park property for uses
consistent with the funding grant program into perpetuity.
NOW, THEREFORE BE IT RESOLVED that <TITLE OF AUTHORIZED OFFICIAL> is
hereby authorized to execute such agreements as are necessary to implement the project on
behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the < City Council, County Board, etc.>
of <APPLICANT> on <DAY / MONTH / YEAR >.
SIGNED:
(Signature)
WITNESSED:
(Signature)
(Title) (Date) (Title) (Date)
November 2015
ITEM 12 — PLANS
Please submit all applicable plan(s) according to the directions provided.
Building Plans
Building plans are required for all proposed facilities to ensure the development addresses
accessibility and design priorities. Plans must include the following:
1. Front and side views.
2. A floor plan with all dimensions.
Trail Plans
Trail plans are required for projects that include the development of any type of trail and should
include the following:
1. A typical cross section of the trail.
2. The trail width, surfacing and base materials
For the purposes of this grant program a multipurpose trail should be designed to a minimum 8'
width. In some cases this minimum width may not be adequate and a width of 10' or more may
be appropriate. All access routes connecting park facilities and parking lots must be a minimum
of 5 feet wide.
Playground Plans
Priority will be given to playground designs that provide a high degree of safety and
accessibility. The facility should be designed to provide an integrated play setting for both
children and parents /care providers of all abilities. The playground must be built according to the
plan provided if a grant is awarded.
Playground facilities should be designed using the ADA Accessibility Guidelines, Chapter 10,
1008 Play Areas. Applications that do not include enough information to determine the degree
of accessibility and safety typically do not rank high enough for funding.
The plan must legible and:
1. Show all the proposed playground components and all existing components that will
remain. Label each component with its name and the height of its useable surfaces.
2. Indicate which components are ground level and which are elevated.
3. Highlight in yellow all accessible components.
4. Identify all type(s), depth(s) and location(s) of the fall - protection surfacing.
5. Highlight in green all accessible surface areas.
November 2015
ITEM 13 —APPRAISAL (S) «Only for proposals to acquire land>>
Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Appraisal
Standards for Federal Land Acquisition (UASFLA) and the DNR Supplemental Appraisal and
Appraisal Review Guidelines. The application must include an appraisal report and a completed
DNR Appraisal Certification Form. The appraisal must include the DNR and the National Park
Service as intended users and the landowner or designated representative must be given an
opportunity to accompany the appraiser during the inspection of the property. Appraisals must
have an effective date within 13 months of the application deadline.
To ensure the appraiser understands the appraisal requirements, we suggest using the sample
engagement letter provided in Attachment A.
If your application is selected for funding, you may be required to submit a technical review of
the appraisal report conducted by an appraiser who is not associated with the original appraiser
and who is qualified to perform technical reviews under the UASFLA and 49 CFR Part 24.104
See UASFLA Section C -1 for further guidance on technical reviews.
November 2015
ATTACHMENT A
SAMPLE APPRAISER ENGA GEMENT LETTER
<<Only for proposals to acquire land>>
<<Date>>
<<Appraiser Name>>
<<Appraiser Address>>
Re: <<Title of Acquisition
Dear <<Appraiser Name >>:
<<Applicant Name>> is pleased to submit to you this letter of engagement. It outlines our
understanding regarding the terms and conditions under which you are directed to complete a fair
market value appraisal of the <<Title of Acquisition >>, containing approximately << >>
acres located in <<County>> County, Minnesota, with an address of <<address >>.
The appraisal will establish the fair market value of the land together with improvements of
contributory value, if any. The estate to be appraised is Fee Simple Title. The appraisal will be
performed in accordance with the Uniform Appraisal Standards for Federal Land Acquisitions
(UASFLA) and with the DNR Supplemental Appraisal and Appraisal Review Guidelines
(http://files.dnr. state. mn. us / lands_ minerals / appraisal_ mgmt /appraisal_ certification.doc). In
addition to <<Applicant Name >>, the State of Minnesota and the National Park Service must be
named as intended users. You understand that the appraisal report must include a completed
DNR Appraisal Certification Form. Any technical corrections to the appraisal report required
by <<Applicant Name>> and/or the State in the course of their review and acceptance will be
performed within the fee set forth below. You will provide << >> original copies of the
completed appraisal report and an electronic file of the report in PDF format that will be
submitted to the DNR. The appraisal will be completed on or before <<Completion Date >>.
The cost of the appraisal will not exceed <<Appraisal Cost, including expenses. Payment in
full will be made by <<Applicant Name>> subject to receipt of an invoice from you.
Please indicate your acceptance of this engagement by a signature in the space provided at the
bottom of this letter and return a copy to me. I will contact you regarding notice to proceed.
Sincerely,
<<Applicant Contact>>
<<Applicant Name>>
<<Accepted this <<Acceptance Date>>
<<Appraiser Name>>
<<Appraiser's Business Name >>
WE
Its:
November 2015
CITY OF
Monticdo
COUNCIL CONNECTION
JANUARY 25, 2016
DEPARTMENT OF BUILDING SAFTEY
Commercial Construction Update
Monticello Crossing (IRET Apartment Building) continues to progress with three
framing crews on the project. They are busy placing pre -built wall panels in their
required locations, and constructing fire rated wall panels at stair wells and building
area separation locations. Floor trusses and sub -floor sheathing have been placed for
much of the building areas. The rough -in of the drainage system for the underground
parking garage has been completed.
The Auto Zone construction documents have been reviewed for compliance; a permit
will be issued after final coordination with all other departments (community
development, planning /zoning, engineering, public works, etc.).
The 2015 Minnesota Plumbing Code (2012 Uniform Plumbing Code with State
Amendments) goes into effect on January 23, 2016. This is not part of the International
Model Code System that our other codes are part of (International Building; Residential;
Mechanical Code /Fuel Gas Code; Fire Code; Energy Conservation Code; Property
Maintenance Code; Existing Building Code; MN Accessibility Code) and has specific
requirements and change than our current "home- grown" code in effect since the 1920s
— not all of them good.
There is an intent to adopt MN Rules Chapter 7511 — 2012 International Fire Code
without a public hearing, unless 25 or more requests for a hearing are received in
writing. An exact effective date is not know at this time.
CI Of
Montikeflo
COUNCIL CONNECTION
JANUARY, 2016
9]►V ` +I
Transactions
Through December, the DMV processed 72,135 transactions or 4,673 more than the
twelve months of 2015. DMV year -to date revenue increased to $531,117.97 an increase
of $66,624.63 (6.8 %) over the same period last year. Please see the following schedules
and graphs for more detail.
DMV RECAP COMPARISON FOR 2011
-2015
Revenue -
MONTH/
YEAR
Monthly
Transaction
Count
Monthly TOTAL$
COLLECTED
Monthly DMV
Revenue
Monthly
Transaction
Count Change
over Prior Year
Monthly DMV
Revenue Change
over Prior Year
Jan -11
4,858
$ 1,055,111.55
$ 21,371.58
37,534.44
$
Jan -12
5,522
$ 1,278,495.17
$ 37,534.44
664
$ 16,162.86
Jan -13
5,633
$ 1,320,990.85
$ 39,764.77
111
$ 2,230.33
Jan -14
5,866
$ 1,446,610.41
$ 40,164.33
233
$ 399.56
Jan -15
6,408
$ 1,638,758.42
$ 46,375.32
542
$ 6,210.99
Feb -11
4,982
$ 1,032,897.31
$ 27,624.07
80,534.98
$
Feb -12
5,652
$ 1,173,015.71
$ 42,748.36
670
$ 15,124.29
Feb -13
5,500
$ 1,186,703.62
$ 40,770.21
(152)
$ (1,978.15)
Feb -14
5,817
$ 1,248,557.39
$ 38,910.70
317
$ (1,859.51)
Feb -15
6,103
$ 1,552,724.23
$ 44,029.96
286
$ 5,119.26
Mar -11
6,097
$ 1,210,709.86
$ 33,573.49
125,578.24
$
Mar -12
6,802
$ 1,496,197.56
$ 50,458.91
705
$ 16,885.42
Mar -13
5,529
$ 1,287,220.07
$ 36,276.31
(1,273)
$ (14,182.60)
Mar -14
6,587
$ 1,508,292.16
$ 46,503.21
1,058
$ 10,226.90
Mar -15
8,224
$ 1,834,522.51
$ 58,145.73
1,637
$ 11,642.52
Apr -11
5,961
$ 1,118,188.94
$ 32,097.64
198,753.03
$
Apr -12
5,528
$ 1,311,367.72
$ 44,250.68
(433)
$ 12,153.04
Apr -13
6,207
$ 1,410,940.74
$ 44,208.19
679
$ (42.49)
Apr -14
6,769
$ 1,545,140.80
$ 49,621.43
562
$ 5,413.24
Apr -15
7,138
$ 1,796,965.46
$ 50,202.02
369
$ 580.59
May -11
4,851
$ 1,104,176.43
$ 33,919.73
181,318.41
5.1%
May -12
5,974
$ 1,177,228.70
$ 37,751.18
1,123
$ 3,831.45
May -13
6,378
$ 1,416,908.77
$ 48,814.48
404
$ 11,063.30
May -14
6,705
$ 1,570,491.19
$ 47,105.14
327
$ (1,709.34)
May -15
5,789
$ 1,481,427.96
$ 45,042.09
(916)
$ (2,063.05)
Jun -11
5,788
$ 1,324,978.77
$ 32,731.90
294,710.82
$
Jun -12
5,265
$ 1,234,600.93
$ 43,378.15
(523)
$ 10,646.25
Jun -13
5,283
$ 1,265,153.04
$ 37,903.81
18
$ (5,474.34)
Jun -14
5,720
$ 1,460,919.68
$ 43,703.24
437
$ 5,799.43
Jun -15
6,615
$ 1,888,007.57
$ 47,720.84
895
$ 4,017.60
Jul -11
3,783
$ 1,024,904.55
$ 27,597.23
327,089.41
$
Jul -12
5,169
$ 1,391,660.81
$ 38,589.10
1,386
$ 10,991.87
Jul -13
4,975
$ 1,590,494.35
$ 40,822.05
(194)
$ 2,232.95
Jul -14
5,848
$ 1,949,275.49
$ 44,599.75
873
$ 3,777.70
Jul -15
5,972
$ 1,875,032.63
$ 46,171.09
124
$ 1,571.34
Aug -11
5,415
$ 1,568,535.81
$ 38,376.01
389,500.48
$
Aug -12
5,043
$ 1,742,588.88
$ 39,507.10
(372)
$ 1,131.09
Aug -13
4,909
$ 1,594,192.26
$ 38,529.59
(134)
$ (977.51)
Aug -14
5,514
$ 1,744,064.13
$ 43,820.89
605
$ 5,291.30
Aug -15
5,663
$ 1,750,523.66
$ 42,361.98
149
$ (1,458.91)
Sep -11
4,733
$ 1,607,007.19
$ 33,657.59
458,053.28
$
Sep -12
3,862
$ 1,226,543.67
$ 31,889.50
(871)
$ (1,768.09)
Sep -13
4,962
$ 1,593,901.77
$ 36,622.06
1,100
$ 4,732.56
Sep -14
4,554
$ 1,521,340.40
$ 35,071.79
(408)
$ (1,550.27)
Sep -15
5,337
$ 1,926,111.81
$ 40,759.00
783
$ 5,687.21
Oct -11
4,032
$ 1,045,550.78
$ 29,205.57
365,217.08
Oct -12
4,580
$ 1,217,258.98
$ 36,491.03
548
$ 7,285.46
Oct -13
4,375
$ 1,306,661.53
$ 32,969.10
(205)
$ (3,521.93)
Oct -14
4,879
$ 1,745,519.07
$ 38,839.96
504
$ 5,870.86
Oct -15
4,888
$ 1,615,667.44
$ 37,245.25
9
$ (1,594.71)
Nov -11
3,752
$ 1,182,584.63
$ 29,130.88
Nov -12
3,628
$ 1,100,487.25
$ 29,241.07
(124)
$ 110.19
Nov -13
3,696
$ 1,062,780.01
$ 27,357.25
68
$ (1,883.82)
Nov -14
4,205
$ 1,213,032.90
$ 33,506.13
509
$ 6,148.88
Nov -15
4,350
$ 1,373,939.02
$ 32,456.61
145
$ (1,049.52)
Dec -11
4,005
$ 1,093,117.04
$ 25,931.39
Dec -12
5,974
$ 1,026,924.27
$ 27,108.50
1,969
$ 1,177.11
Dec -13
4,973
$ 1,242,071.18
$ 32,139.83
(1,001)
$ 5,031.33
Dec -14
4,998
$ 1,549,981.22
$ 35,646.77
25
$ 3,506.94
Dec -15
5,648
$ 1,541,329.76
$ 40,608.08
650
$ 4,961.31
2011 TOTAL
58,257
$ 14,367,762.86
$ 365,217.08
2012 TOTAL
62,999
$ 15,376,369.65
$ 458,948.02
4,742
$ 93,730.94
2013 TOTAL
62,420
$ 16,278,018.19
$ 456,177.65
(579)
$ (2,770.37)
2014TOTAL
67,462
$ 18,503,224.84
$ 497,493.34
5,042
$ 41,315.69
2015 TOTAL
72,135
$ 20,275,010.47
$ 531,117.97
4,673
$ 33,624.63
DMV Revenue
DMV
Revenue -
Accumlative
Year -to -date
Accumlative Change
Change %
$
21,371.58
4,858
$
37,534.44
$
16,162.86
75.6%
$
39,764.77
$
2,230.33
5.9%
$
40,164.33
$
399.56
1.0%
$
46,375.32
$
6,210.99
15.5%
$
48,995.65
550
4.9%
12,511
$
80,282.80
$
31,287.15
63.9%
$
80,534.98
$
252.18
0.3%
$
79,075.03
$
(1,459.95)
-1.8%
$
90,405.28
$
11,330.25
14.3%
$
82,569.14
7.3%
22,869
(635)
$
130,741.71
$
48,172.57
58.3%
$
116,811.29
$
(13,930.42)
-10.7%
$
125,578.24
$
8,766.95
7.5%
$
148,551.01
$
12,967.25
18.3%
$
114,666.78
32,537
$
174,992.39
$
60,325.61
52.6%
$
161,019.48
$
(13,972.91)
-8.0%
$
175,199.67
$
14,180.19
8.8%
$
198,753.03
$
13,336.25
13.4%
$
148,586.51
3,807
9.6%
46,249
$
212,743.57
$
64,157.06
43.2%
$
209,833.96
$
(2,909.61)
-1.4%
$
222,304.81
$
12,470.85
5.9%
$
243,795.12
$
21,490.31
9.7%
$
181,318.41
5.1%
49,376
559
$
256,121.72
$
74,803.31
41.3%
$
247,737.77
$
(8,383.95)
-3.3%
$
266,008.05
$
18,270.28
7.4%
$
291,515.96
$
25,507.91
9.6%
$
208,915.64
54,252
$
294,710.82
$
85,795.18
41.1%
$
288,559.82
$
(6,151.00)
-2.1%
$
310,607.80
$
22,047.98
7.6%
$
337,687.05
$
27,079.25
8.7%
$
247,291.65
5,042
8.1%
72,135
$
334,217.92
$
86,926.27
35.2%
$
327,089.41
$
(7,128.51)
-2.1%
$
354,428.69
$
27,339.28
8.4%
$
380,049.03
$
25,620.34
7.2%
$
280,949.24
$
366,107.42
$
85,158.18
30.3%
$
363,711.47
$
(2,395.95)
-0.7%
$
389,500.48
$
25,789.01
7.1%
$
420,808.03
$
31,307.55
8.0%
$
310,154.81
$
402,598.45
$
92,443.64
29.8%
$
396,680.57
$
(5,917.88)
-1.5%
$
428,340.44
$
31,659.87
8.0%
$
458,053.28
$
29,712.84
6.9%
$
339,285.69
$
431,839.52
$
92,553.83
27.3%
$
424,037.82
$
(7,801.70)
-1.8%
$
461,846.57
$
37,808.75
8.9%
$
490,509.89
$
28,663.32
6.2%
$
365,217.08
$
458,948.02
$
93,730.94
25.7%
$
456,177.65
$
(2,770.37)
-0.6%
$
497,493.34
$
41,315.69
9.1%
$
531,117.97
$
33,624.63
6.8%
Dec 2015
125,998 4,742
124,840 (579) -0.5%
134,924 10,084 8.1%
144,270 9,346 6.9%
Transactions
Transactions
Transactions
Accumlative
Accumlative
Year -to -date
Change
Change %
4,858
5,522
664
13.7%
5,633
111
2.0%
5,866
233
4.1%
6,408
542
9.2%
9,840
11,174
1,334
13.6%
11,133
(41)
-0.4%
11,683
550
4.9%
12,511
828
7.1%
15,937
17,976
2,039
12.8%
16,662
(1,314)
-7.3%
18,270
1,608
9.7%
20,735
2,465
13.5%
21,898
23,504
1,606
7.3%
22,869
(635)
-2.7%
25,039
2,170
9.5%
27,873
2,834
11.3%
26,749
29,478
2,729
10.2%
29,247
(231)
-0.8%
31,744
2,497
8.5%
33,662
1,918
6.0%
32,537
34,743
2,206
6.8%
34,530
(213)
-0.6%
37,464
2,934
8.5%
40,277
2,813
7.5%
36,320
39,912
3,592
9.9%
39,505
(407)
-1.0%
43,312
3,807
9.6%
46,249
2,937
6.8%
41,735
44,955
3,220
7.7%
44,414
(541)
-1.2%
48,826
4,412
9.9%
51,912
3,086
6.3%
46,468
48,817
2,349
5.1%
49,376
559
1.1%
53,380
4,004
8.1%
57,249
3,869
7.2%
50,500
53,397
2,897
5.7%
53,751
354
0.7%
58,259
4,508
8.4%
62,137
3,878
6.7%
54,252
57,025
2,773
5.1%
57,447
422
0.7%
62,464
5,017
8.7%
66,487
4,023
6.4%
58,257
62,999
4,742
8.1%
62,420
(579)
-0.9%
67,462
5,042
8.1%
72,135
4,673
6.9%
125,998 4,742
124,840 (579) -0.5%
134,924 10,084 8.1%
144,270 9,346 6.9%
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
DMV Year -to -Date Revenue
Comparison
December December December December December
2011 2012 2013 2014 2015
DMV Year -to -Date Transaction
Comparison
December December December December December
2011 2012 2013 2014 2015
CITY OF
Monticello
COUNCIL CONNECTION
JANUARY 25, 2016
FIBERNET MONTICELLO
FiberNet January 2016 Subscriber Data
The most recent subscriber count data is attached to this report. FiberNet continues to
see trends toward internet subscribers with slight decreases in the number of television
and telephone subscribers. As a result, there is a decrease in the number of services
sold, but an increase in the total number of subscribers.
Residential & Business Subscribers (Customer Counts)
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD CHG %
Phone Only
31
32
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
1 3.2%
Internet Only
646
664
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
18 2.8%
Television Only
77
74
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-3 -3.9%
Phone & Internet
169
164
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-5 -3.0%
Phone & Television
45
44
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-1 -2.2%
Internet & Television
323
318
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-5 -1.5%
Triple Play
278
278
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
0 0.0%
Total Subscribers
1569
1574
0
0
0
0
0
0
0
0
0
0
0
5 0.3%
Total Phone
523
518
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-5 -1.0%
Total Internet
1416
1424
- --
- --
- --
26.9%
- --
- --
- --
- --
- --
- --
- --
8 0.6%
Total Television
723
714
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
-9 -1.2%
Total Services
2662
2656
- --
- --
- --
- --
- --
Residential & Business Subscribers (Percentage of Customers)
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Phone Only
2.0%
2.0%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet Only
41.2%
42.2%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Television Only
4.9%
4.7%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Internet
10.8%
10.4%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Television
2.9%
2.8%
- --
--
- --
- --
- --
--
- --
- --
- --
- --
- --
Internet & Television
20.6%
20.2%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Triple Play
17.7%
17.7%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Subscribers
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Total Phone
19.6%
19.5%
- --
- --
- --
- --
- --
- --
- --
- --
---
Total Internet
53.2%
53.6%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Television
27.2%
26.9%
- --
- --
- --
- --
- --
- --
- --
---
- --
- --
- --
Total Services
100.0%
100.0%
- --
- --
- --
- --
--
- --
- --
- --
--
- --
Residential and Business Service Participation (Percentage of Customers)
Service I Dec15 I Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec I YTD I CHG %
Phone 33% 33% 0% -1%
TV 46% 45% -1% -2%
Internet 90% 90% 0% 0%
Residential Subscribers (Customer Counts)
Service
Dec15
Jan 16
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD
CHG%
Phone Only
21
22
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet Only
42.8%
1 4.8%
Internet Only
612
627
- --
- --
- --
- --
- --
- --
- --
- --
Television Only
5.3%
5.1%
15 2.5%
Television Only
76
73
- --
- --
- --
- --
- --
- --
- --
Phone & Internet
6.8%
6.5%
- --
-3 -3.9%
Phone & Internet
97
94
- --
- --
- --
- --
- --
Phone & Television
3.1%
3.0%
- --
- --
-3 -3.1%
Phone & Television
44
43
1
- --
1
- --
1
Internet & Television
1
21.9%
- --
1
- --
-1 -2.3%
Internet & Television
317
315
- --
- --
- --
- --
Triple Play
18.4%
18.3%
- --
- --
- --
- --
-2 -0.6%
Triple Play
264
263
- --
- --
- --
Total Subscribers
100.0%
100.0%
1 0.0%
0.0%
1 0.0%
0.0%
1 0.0%
-1 -0.4%
Total Subscribers
1431
1437
0
0
0
0
0
0
0
0
0
0
0
6 0.4%
Total Phone
426
422
1 0
0
0
0
0
0
0
1 0
0
0
0
-4 -0.9%
Total Internet
1290
1299
0
0
0
0
0
0
0
0
0
0
0
9 0.7%
Total Television
701
694
0
1 0
1 0
1 0
1 0
1 0
0
0
0
0
0
-7 -1.0%
Total Services
2417
2415
0
1 0
1 0
1 0
1 0
1 0
0
0
0
0
0
-2 -0.19/.
Residential (Percentage of Customers)
Service
Dec15
Jan 16
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Phone Only
1.5%
1.5%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet Only
42.8%
43.6%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Television Only
5.3%
5.1%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Internet
6.8%
6.5%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Television
3.1%
3.0%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet & Television
22.2%
21.9%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Triple Play
18.4%
18.3%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Subscribers
100.0%
100.0%
1 0.0%
0.0%
1 0.0%
0.0%
1 0.0%
0.0%
0.0%
1 0.0%
0.0%
0.0%
0.0%
Total Phone
17.6%
17.5%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
---
Total Internet
53.4%
53.8%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Television
29.0%
28.7%
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Services
100.0%
100.0%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Residential Service Participation (Percentage of Customers)
Service I Dec15 I Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec I YTD I CHG% I
Phone 30% 29% 0% -1%
TV 49% 48% -1% -1%
Internet 90% 90% 0% 0%
Business Subcribers (Customer Countsl
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD
CHG %
Phone Only
10
10
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet Only
24.6%
0 0.0%
Internet Only
34
37
- --
- --
- --
- --
- --
- --
- --
- --
Television Only
0.7%
0.7%
3 8.8%
Television Only
1
1
- --
- --
- --
- --
- --
- --
- --
Phone & Internet
52.2%
51.1%
- --
0 0.0%
Phone & Internet
72
70
- --
- --
- --
- --
- --
- --
Phone & Television
0.7%
0.7%
-2 -2.8%
Phone &Television
1
1
1
- --
- --
- --
- --
1
4.3%
2.2%
- --
- --
- --
0 0.0%
Internet & Television
6
3
- --
- --
- --
1
Triple Play
10.1%
10.9%
1
- --
1
-3 -50.0%
Triple Play
14
15
- --
- --
- --
Total Subscribers
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
1 7.1%
Total Subscribers
138
137
0
0
0
0
0
0
0
0
0
0
0
-1 -0.7%
Total Phone
97
96
0
0
0
0
0
0
0
0
0
0
0
-1 -1.0%
Total Internet
126
125
0
0
0
0
1 0
1 0
1 0
1 0
0
1 0
0
1 -1 -0.8%
Total Television
22
20
0
0
0
0
0
0
0
0
0
0
0
-2 -9.1%
Total Services
245
241
0
0
0
0
0
0
0
0
0
0
0
-4 -1.6%
Business Subscribers Wercentaize of Customers)
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Phone Only
7.2%
7.3%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet Only
24.6%
27.0%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Television Only
0.7%
0.7%
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Internet
52.2%
51.1%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Phone & Television
0.7%
0.7%
- --
- --
- --
- --
- --
- --
- --
- --
- --
Internet & Television
4.3%
2.2%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Triple Play
10.1%
10.9%
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Subscribers
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Total Phone
39.6%
39.8%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
---
Total Internet
51.4%
51.9%
- --
- --
- --
- --
- --
- --
---
- --
- --
---
- --
Total Television
9.0%
8.3%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Total Services
1 100.0%
1 100.0%
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Business Service Participation (Percentage of Customers)
Service I Dec15 I Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec I YTD I CHG %
Phone 70% 70% 0% 0%
TV 16% 15% -1% -8%
Internet 91% 91% 0% 0%
CITY OF
Monticello
COUNCIL CONNECTION
JANUARY 25, 2016
FINANCE DEPARTMENT: HI -WAY LIQUORS
Hi -Way Liquors Sales through December 31, 2015
Please see the attached schedules and charts for total sales and for each major sales
category.
CYM — LYM: Current - year -month sales compared to last - year -month sales. For
example, December sales for this year are 3.7% higher compared to the same month last
year.
Y -T -D: Year -to -Date total sales over the same period last year. For example, Y -T -D sales
for December are 6.3% higher over the same period (January through December) last
year. Positive economic trends and lower fuel prices are providing more discretionary
income for items associated with entertainment or recreation.
Rolling - Twelve -Month Period (RTMP): The chart of RTMP may identify trends earlier
than those based on a calendar year. September (2014) through July (2015) moved the
RTMP up at healthy pace.
The liquor store has upgraded its sales processing software and equipment. The
transition from one system to another has had a few glitches. We continue to work with
the software vendor and credit card processor to resolve those glitches. To date, the
credit card chip - reading function has not been activated. The risk of a credit card fraud
loss is minimal. Indeed, no losses have been incurred since the new standard went into
effect on October 1.
Hi -Way Liquors Sales Report 12/31/2015
Total Sales
Month
2008
2009
2010
2011
2012
2013
2014
2015
CYM -LYM
Y -T -D
Jan
$ 249,670.43
$ 316,280.10
$ 300,631.85
$ 296,838.64
$ 302,114.52
$ 328,004.13 $
355,029.76
$ 380,425.45
7.2%
7.2%
Feb
255,440.36
284,988.38
285,584.50
315,239.00
307,385.41
337,923.99
333,487.18
347,777.77
4.3%
5.8%
Mar
295,257.14
318,050.39
324,062.21
335,032.60
388,195.21
408,071.17
377,391.62
388,003.16
2.8%
4.7%
Apr
281,365.81
346,738.34
369,112.88
389,543.24
347,321.09
388,395.50
389,250.82
421,280.89
8.2%
5.7%
May
377,177.10
384,337.08
399,489.67
409,309.12
433,829.01
436,195.21
498,095.67
523,401.05
5.1%
5.5%
Jun
350,727.93
381,782.23
377,458.15
409,726.07
461,423.68
440,255.04
426,392.73
474,203.81
11.2%
6.5%
Jul
409,870.50
430,838.23
466,122.69
466,738.15
447,452.18
485,459.76
479,174.06
542,973.27
13.3%
7.7%
Aug
409,575.96
383,523.07
386,245.30
408,734.83
445,158.94
503,181.84
484,955.71
470,505.22
-3.0%
6.1%
Sep
317,846.07
346,900.80
346,557.62
373,719.64
390,399.33
379,381.19
397,495.82
439,444.29
10.6%
6.6%
Oct
351,268.98
360,742.04
375,367.40
365,702.14
372,676.23
396,328.87
409,967.74
460,096.82
12.2%
7.2%
Nov
332,605.88
341,875.49
360,661.96
376,855.40
421,960.12
424,038.37
465,299.53
474,241.74
1.9%
6.6%
Dec
436,379.03
454,982.63
485,617.01
505,482.70
527,865.36
518,379.58
549,200.76
569,707.38
3.7%
6.3%
Total $4,067,185.19 $4,351,038.78 $4,476,911.24 $4,652,921.53 $4,845,781.08 $5,045,614.65 $ 5,165,741.40 $ 5,492,060.85
Change $ 283,853.59 $ 125,872.46 $ 176,010.29 $ 192,859.55 $ 199,833.57 $ 120,126.75 $ 326,319.45
Change % 7.0% 2.9% 3.9% 4.1% 4.1% 2.4% 6.3%
Monthly Hi -Way Sales
$600,000
$500,000 ■ 2008
■ 2009
$400,000
■ 2010
$300,000 - ■ 2011
$200,000 ■ 2012
■ 2013
$100,000 - - - - ■ 2014
$- ■ 2015
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hi -Way Liquors Sales Report 12/31/2015
Beer
Month
2008
2009
2010
2011
2012
2013
2014
2015
CYM -LYM
Y -T -D
Jan
$ 122,218.36
$ 157,849.78
$ 146,246.32
$ 143,906.08
$ 149,406.45
$ 160,903.32
$ 173,814.13
$ 191,370.26
10.1%
10.1%
Feb
121,734.33
137,055.23
140,624.54
150,075.08
150,589.28
162,865.75
161,168.63
164,508.11
2.1%
6.2%
Mar
138,889.05
155,196.13
164,157.70
163,595.55
203,957.25
192,607.52
185,325.68
192,955.79
4.1%
5.5%
Apr
146,613.65
178,834.20
189,978.23
194,504.16
179,486.77
186,134.31
198,195.77
219,756.39
10.9%
7.0%
May
201,232.14
210,097.48
223,678.47
208,963.65
227,664.73
234,738.30
256,188.77
259,306.91
1.2%
5.5%
Jun
193,801.97
207,793.83
206,043.42
224,769.03
259,671.21
243,389.79
238,322.11
263,421.95
10.5%
6.5%
Jul
226,317.96
229,199.79
260,971.50
258,734.60
253,648.64
273,319.54
265,555.32
301,867.65
13.7%
8.8%
Aug
226,653.65
203,222.86
211,996.32
216,546.53
242,179.20
281,577.25
267,802.95
253,141.21
-5.5%
5.7%
Sep
166,679.60
183,586.32
183,865.70
199,170.24
208,974.88
202,213.80
211,854.94
233,215.56
10.1%
6.2%
Oct
176,382.34
179,873.10
190,893.27
180,043.06
187,386.57
191,764.20
210,454.13
234,882.09
11.6%
6.7%
Nov
158,322.50
154,584.13
168,265.14
171,866.27
195,276.37
192,162.71
202,081.91
207,055.40
2.5%
6.4%
Dec
187,691.06
190,655.19
203,080.13
216,560.71
224,952.83
217,491.21
234,178.12
241,996.27
3.3%
6.1%
Total
$2,066,536.61
$2,187,948.04
$2,289,800.74
$2,328,734.96
$2,483,194.18
$2,539,167.70
$ 2,604,942.46
$ 2,763,477.59
Change
$ 121,411.43
$ 101,852.70
$ 38,934.22
$ 154,459.22
$ 55,973.52
$ 65,774.76
$ 158,535.13
Change %
5.9%
4.7%
1.7%
6.6%
2.3%
2.6%
6.1%
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
Jan Feb Mar Apr
Monthly Beer Sales
May
'11
Jun
Jul Aug
Sep
Oct Nov
al
Dec
■ 2008
■ 2009
■ 2010
■ 2011
■ 2012
w2013
■ 2014
■ 2015
Hi -Way Liquors Sales Report 12/31/2015
Liquor
Month
2008
2009
2010
2011
2012
2013
2014
2015
CYM -LYM
Y -T -D
Jan
$ 73,930.87
$ 92,370.42
$ 91,472.50
$ 91,279.01
$ 93,085.69
$ 103,977.89
$ 113,943.25
$ 118,577.85
4.1%
4.1%
Feb
74,261.89
83,513.27
85,484.92
96,541.21
92,489.93
106,387.16
107,609.55
112,198.85
4.3%
4.2%
Mar
78,870.42
88,569.65
93,133.42
101,047.04
112,244.43
124,487.55
116,316.49
118,269.49
1.7%
3.3%
Apr
76,735.80
90,627.19
95,025.54
110,898.81
98,080.67
113,594.37
115,579.47
123,841.34
7.1%
4.3%
May
103,409.29
102,041.75
106,395.62
111,586.59
114,299.35
127,622.31
135,370.38
140,116.66
3.5%
4.1%
Jun
91,805.81
103,580.02
102,086.20
115,136.72
128,604.32
124,019.90
120,291.71
136,716.81
13.7%
5.7%
Jul
105,782.85
118,883.98
122,861.98
130,624.19
123,672.73
139,270.04
139,967.77
155,436.54
11.1%
6.6%
Aug
106,489.25
103,977.01
101,487.43
113,869.37
126,065.14
141,197.73
138,660.76
136,440.40
-1.6%
5.5%
Sep
88,448.34
94,335.50
94,528.17
103,373.64
109,153.56
107,605.71
115,119.19
129,195.42
12.2%
6.2%
Oct
97,046.60
102,236.90
102,983.14
103,533.14
106,326.73
116,677.74
124,271.15
140,198.97
12.8%
6.8%
Nov
97,348.39
90,996.73
102,298.02
105,501.75
120,127.29
126,412.24
134,241.85
132,261.11
-1.5%
6.0%
Dec
135,221.23
143,684.12
153,690.60
159,717.50
172,370.96
175,523.36
184,746.26
190,944.24
3.4%
5.7%
Total
$1,129,350.74
$1,214,816.54
$1,251,447.54
$1,343,108.97
$1,396,520.80
$1,506,776.00
$ 1,546,117.83
$ 1,634,197.68
Change
$ 85,465.80
$ 36,631.00
$ 91,661.43
$ 53,411.82
$ 110,255.21
$ 39,341.83
$ 88,079.85
Change %
7.6%
3.0%
7.3%
4.0%
7.9%
2.6%
5.7%
$250,000
$200,000
$150,000
$100,000
$50,000
$_ AiL
Jan Feb
Monthly Liquor Sales
Mar Apr May Jun Jul
Aug Sep Oct Nov Dec
■ 2008
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
2014
■ 2015
Hi -Way Liquors Sales Report 12/31/2015
Wine
Month
2008
2009
2010
2011
2012
2013
2014
2015
CYM -LYM
Y -T -D
Jan
$ 30,700.42
$
41,810.19
$ 43,324.18
$ 48,437.59
$
50,238.83
$ 54,949.83
$ 59,391.16
$ 61,128.65
2.9%
2.9%
Feb
33,407.17
39,410.85
42,230.84
52,847.05
54,642.27
60,573.12
57,228.51
62,600.47
9.4%
6.1%
Mar
47,603.93
45,525.38
46,165.18
54,639.16
57,735.22
77,810.58
66,425.24
67,121.51
1.0%
4.3%
Apr
31,755.42
48,303.48
61,146.04
62,289.18
57,973.74
79,736.19
63,101.05
63,285.56
0.3%
3.2%
May
38,522.75
40,963.86
45,733.08
68,701.95
78,740.40
62,491.07
92,083.62
109,512.94
18.9%
7.5%
Jun
31,796.95
37,522.00
44,211.14
49,089.65
56,607.74
59,523.15
54,270.56
59,036.14
8.8%
7.7%
Jul
36,909.44
41,813.65
48,334.93
49,664.45
54,467.20
57,115.44
57,743.98
66,029.11
14.3%
8.5%
Aug
35,932.62
41,333.00
46,871.28
53,172.68
61,825.30
64,057.61
62,446.04
63,546.01
1.8%
7.7%
Sep
33,830.69
39,798.20
47,859.52
53,916.37
60,317.17
59,121.12
59,409.30
62,210.27
4.7%
7.4%
Oct
45,750.04
48,422.79
58,081.87
60,949.40
66,423.82
75,606.28
63,659.41
70,038.32
10.0%
7.7%
Nov
50,106.64
66,331.86
71,928.30
85,933.28
97,249.52
96,824.40
117,402.23
122,947.90
4.7%
7.2%
Dec
75,866.80
84,285.84
101,676.19
109,267.01
116,610.70
113,008.24
115,617.50
120,274.96
4.0%
6.8%
Total
$ 492,182.87
$
575,521.10
$ 657,562.55
$ 748,907.77
$
812,831.91
$ 860,817.03
$ 868,778.60
$ 927,731.84
Change
$
83,338.23
$ 82,041.45
$ 91,345.22
$
63,924.14
$ 47,985.12
$ 7,961.57
$ 58,953.24
Change %
16.9%
14.3%
13.9%
8.5%
5.9%
0.9%
6.8%
Monthly Wine Sales
$140,000
$120,000 ■ 2008
$100,000 ■ 2009
2010
$80,000
■ 2011
$60,000
2012
$40,000 2013
$20,000 2014
$_ ■ 2015
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
COMMUNITY CENTER:
Year End Review
Membership and Usage review 2010 through 2015
TOTAL MEMBERSHIPS
ANNUAL MEMBERSHIP SALES SOLD EACH YEAR:
1600
1400
2010 - 1,180
1200 2011 -1,253
1000 2012-1,055
800 2013-1,426
600
400 2014-1,380
200 2015-1,384
° 2012 Pool Closed for improve-
ments for three months.
■ NEW ■ RENEW
MEMBERSHIP CONTRACTS vs
M E M B E RS H I P R EV I E W
NUMBER OF MEMBERS
5,701
6,000
5,586
We are beginning to see an increase in
5,000
4,788 4,969
4,506
4,095
adult only membership, either Senior
4,000
adults or regular adults.
3,000
2,000
1,14
1,75 1,82
1,26 1 3 3 1,51
1,0000
2010
2011 2012 2013 2014 2015
■ Member Constracts ■ Total Member Number
ANNUAL USAGE
REVIEW OF DAILY USERS vs
200,000 187,703
MEMBER CHECK INS
179,431
176,963
180,000
160,000
Daily users would be those individu-
140,000 117,806 115,874
120,000 113,8os
als or families who are paying to use
100,000
the facility that day.
80,000
60,000 49,80 52,86 42,63 46,70
42,07
43,41
40,000 ' ' ' '
20,0000
'
'
Members are averaging 31.7 check ins
per year, or 2.6 per month which is
2010 2011 2012 2013
2014
2015
above the national average of 1.9 times
■ DAILY USERS ■ MEMBER CHECK INS
per month.
COMMUNITY CENTER - ANCILLARY REVENUE REVIEW
$250,000
$200,000
$167,723
$150,000
$100,000
$50,000
$-
2010
I:l��l�` [ �I��: �i]►► r1s►►[ yI�R: ► :i'�����:iXil:i�s'�r[�]►1
$213,924
$192,708 $184,125
$168,159 $162,227
$48,3
5,439
$50,9 $50,9
3,712 3,712 $61,0 4,573 $63,8 4,820
1 1 1
2011 2012 2013 2014 2015
■ Uise r Fees ■ Programs ■ Concessions
User fees are facility use fees outside of the daily fees charged; Climbing wall fee only, Childcare
Fees; Public Skate fees, etc.
ANCILLARY FEES - RENTAL REVENUE
$180,000
$160,000
$140,000 528,922 $22,351 $26,786
$120,000 $30,442 $5,520 $3,332 $3,392 524,074 824,548
$5,754 $2,779 $3,,623
$100,000 545,421 542,269 $32,288 524,903 525,988
36,508
$80,000 N
$6(7.,000
$40,0' 0,: 584 588,783
$20,000
$0
2010 2011 2012 2013 2014 2015
■ Room Rentals ■ Wedding /Banquets ■ Chapel Party Room
TOTAL RENTAL REVENUES
2010 - $143,039
2011 - $160,482
2012 - $153,065
2013 - $153,746
2014 - $140,590
2015 - $142,942
1 CITY OF
r_
Monti�do
COUNCIL CONNECTION
JANUARY 25, 2016
PARKS DEPARTMENT
Staff is working on the following tasks listed below:
• Chipping requests
• Cemetery; selling and locating graves
• Locating Riverside grave lot pins
• Equipment /vehicle repairs
• Park rental setups
• Routine building maintenance
• Pathway sidewalk tree trimming
• Stump grinding
• Snow equipment repairs
• Park sign repairs
• Park sign construction
Updates:
• Park Signs: Staff is currently making repairs and constructing new parks signs
throughout the city.
• Pioneer Park Vandalism: The lights on the Pioneer Park shelter have been fixed and are
now in working order.
• Otter Creek Park: Staff removed the gazebo from Otter Creek and is in the process of
making repairs in the Parks Shop. A new gazebo is being built by staff to replace the old
one in Otter Creek Park, and after repairs are made, the old gazebo will be brought to
Bertram Chain of Lakes to replace old gazebo at the trailhead.
• 41h Street Rink: One seasonal employee was hired to work at 41h Street Park for the
skating season as a rink attendant. Rink hours are Tues, Thurs & Fri from 6:30 -9pm;
Weekends 1 -9pm; and school holidays from 3:30 -9pm.
Council Connection — 01/25/16
STREET DEPARTMENT
Shop:
The shop has been busy doing normal maintenance on equipment and vehicles with
other repairs as listed:
• Replaced rear tires and front hubs on unit 107.
• Replaced cutting edges on unit 116.
• Replace tires on unit 209.
• Replaced serpentine belt on unit 163.
• DOT, repaired exhaust and replaced front spring shackles and fuel filter base
on unit 110.
• Replaced battery on unit 178.
• Repaired hydraulic leak on unit 179.
• DOT, replaced batteries, replaced front brakes and drums and replaced front
spring shackles on unit 111.
Streets:
• Sign maintenance
• Boulevard tree trimming in various areas
• Sign repairs
Snow Removal:
• From December through mid - January, the department has had full crews out
five times and partial crews out seven times, with a total of 13.5 inches of snow
in that time frame. Temperatures ranged from a high of 46 degrees to a low of
-17 degrees.
Council Connection — 01/25/16
SEWER & WATER DEPARTMENT
The Sewer & Water Department has been working on the following items:
• Equipment maintenance, including our 1999 Vac -con combination sewer
jet -vac which developed a hole in one of the fresh water tanks that feeds the
sewer jet and also a hole in the 9 -yard debris tank which staff welded.
Awaiting parts to repair the hydraulic pump that pumps the liquid off the
debris tank. It is scheduled to the DOT in the next couple weeks.
• Truck and building maintenance.
• Installing radio readers: Route 8 which has a total of 218 accounts (including
the Par West, Balboul, and the Meadows additions). Staff began installing
radio readers in November and there are just five installs remaining.
• Installing radio readers: Route 13 which has a total of 271 accounts (including
all Cardinal Hills additions). Installations began January 8th, and there are 256
installations remaining.
• Superintendent is working on completing the 2015 DNR, MN Health
Department, and MN Pollution Control Agency yearly reports.
• Working on and proofing our GIS mapping system.
• Locating water, sanitary, and storm sewer services throughout the City which
included (last week) over 40 borings for the school system which included all
five schools. Braun Intertec is going to bore down 15 feet. Three of the
borings had to be moved due to conflicts with the schools water and sanitary
sewer services.
1 CITY OF
r_
Monti�do
COUNCIL CONNECTION
JANUARY 25, 2016
RECEPTION /CITIZEN SERVICES
Citizen Service Desk Summary for 2015
The Citizen Service Desk was created to provide a convenient option for citizens to
communicate with all City Offices and for City Staff to address concerns and questions,
while providing a traceable data collection.
In 2015, the Citizen Service Desk received 379 inquiries as compared to 280 in 2014. The
largest increases include Community Development and Rental License. The increase in
Rental License inquiries indicates the access to the fillable form of the 2016 license
application available on the website. Community Development requests often related
to zoning questions.
Blight /Nuisance concerns have decreased by 88% since 2009, 212 to 25. This change
suggests that vacancies and foreclosure issues caused by the fall in the housing market
were likely the dominating factor in the higher number of blight and nuisance inquiries
in the years 2009 -2012. An increase of walk -ins and calls for blight and nuisance may
also be occurring.
As a note, "Other" inquires include such items as assessments and taxes, questions on
social concerns, visitor information, employee contact inquiries and general community
services within Monticello such as Law Enforcement services.
The following topics received inquiries and concerns in 2014 and 2015:
2014 # of 2015 # of
Concern Topics Concerns Concerns
Animal Control 37 44
Blight /Nuisance 21 25
Council Connection — 01/25/16
Building
32
34
Burning Permit
0
1
Cemetery
6
0
Community Development
4
27
Compost Facility
2
8
DMV
2
3
Engineering
8
11
Events
12
20
Fall /Spring Leaf Pickup
1
1
FiberNet
5
2
Human Resources
4
10
Junk Amnesty Day
2
3
Liquor/Business License
10
5
Missed Garbage
2
0
MCC
4
4
Other
26
27
Parks & Park Rentals
13
15
Programs
1
1
Public Works
0
5
Recycling
4
5
Rental License
6
17
Road Construction
1
5
Sidewalks
1
1
Snowplowing
7
1
Street & Signal Lights
7
12
Streets
13
20
Swans
2
2
Water Bans
0
1
Water Leaks
1
2
Water Quality
3
7
Water /Sewer /Garbage
45
48
Website
12
Users have the option to originate inquiries directly to City Hall, Public Works, or
DMV.
Attached are graph summaries of inquiries for 2015.
2
2015 Citizen Service Desk Inquiries
C-?
117
N11
.— Ask a Question
■ Comment or Suggestion
Request Service
Info
50
45
40
35
30
25
20
15
10
5
0
Jan
Citizen Concerns 2014 vs. 2015
Feb Mar Apr May Jun Jul
■ 2014 Fm 2015
Aug
Sep Oct
Nov Dec
9_-5,)CTc,
—,,.s fid— d — -p y
Connecting The Community.
(218) 454 -1234 phone
(800) 753 -9104 toll free
December 13, 2016
Mr. Jeff O'Neill
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Dear Mr. O'Neill,
On behalf of all of us at CTC we want to extend our gratitude to the City Council, staff and you for
allowing CTC the opportunity to partner with the City of Monticello to manage FiberNet Monticello.
If selected to partner with the City of Monticello the City can expect and trust that CTC will work
relentlessly to increase efficiencies, reduce costs and increase revenues of FiberNet Monticello. At CTC
we accomplish these three items each day by leaning on our learned experiences we have gained as a
team and trusting in a relationship we build with the partners we work with.
The values, mission and vision of CTC represent the Cooperative and are upheld by our Board of
Directors and CEO, Kevin Larson. CTC seeks partners who want long -term partnerships that develop
relationships for the good of the communities in which we provide service and /or manage operations.
We look forward to continued discussions in which CTC can earn the trust and faith of the City as a
whole that when you engage CTC you have engaged a partner who is committed to your success and
that of the entire community.
Sincerely,
Joe Buttweiler
Partnership Development Manager