Planning Commission Minutes 10-04-2016MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, October 4th, 2016 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners: Brad Fyle, Linda Buchmann, Sam Murdoff, Marc Simpson, Lucas Wynne
Council Liaison: Charlotte Gabler
Staff Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued
ADMINISTER OATH OF OFFICE TO NEWLY APPOINTED MEMBER — LUCAS
WYNNE
BRAD FYLE ADMINISTERED THE OATH OF OFFICE FOR NEWLY APPOINTED
MEMBER LUCAS WYNNE.
1. General Business
A. Call to Order
Chairman Brad Fyle called the meeting to order at 6:00 p.m.
B. Consideration of approving minutes
a. Regular Meeting Minutes — September 6th, 2016
MARC SIMPSON MOVED TO APPROVE THE REGULAR
MEETING MINUTES OF SEPTEMBER 6TH, 2016. MOTION
SECONDED BY SAM MURDOFF. MOTION CARRIED, 5 -0.
C. Citizen Comments
None.
D. Consideration of addipng items to the agenda
Angela Schumann requested providing an update on procedural items for
development, a recent land acquisition, an upcoming joint event with the
EDA, and the consideration of the Special Meeting Minutes from September
6th, 2016.
Chairman Fyle also added an item regarding signs.
SAM MURDOFF MOVED TO APPROVE THE SPECIAL MEETING
MINUTES OF SEPTEMBER 6TH, 2016. MOTION SECONDED BY MARC
SIMPSON. MOTION CARRIED, 5 -0.
2. P ulbHe Hearings
A. Public Hearing — Consideration of a request for Conditional Use Permit
for cross Parking and cross access and Preliminary and Final Plat for
Warnert Retail Second Addition for a Financial Institution in a B -3
(Highway Business District) District
Applicant: Sherburne State Bank
Steve Grittman explained Sherburne State Bank proposed development at the
corner of Highway 25 and Chelsea Road.
Grittman described the existing conditions of the site. He explained the
property line would need to be reconfigured to accommodate the new
development. Currently, the western portion contains a parking lot for Pizza
Ranch, most of which is proposed to be removed. The remainder of the site is
undeveloped.
Grittman also reviewed the proposed site plan. A shared access point along
Cedar Street exists and would allow people to easily move through the drive
through and parking areas. He noted that the drive through contains sufficient
space for vehicle stacking. There is also an access point along Chelsea Road.
Based on the recommendations in Exhibit Z, Warnert Retail has revised their
plans to include many of these conditions. They also proposed a revised
landscape plan, which would add trees along the west boundary lines and
vegetation to the parking islands.
Chairman Fyle asked if vehicle headlights from Highway 25 would result in
any problems. Grittman stated there were no concerns as headlights would be
perpendicular to the roadway. Chairman Fyle also asked the reason for
relocating the trash enclosure noted in Exhibit Z. Grittman stated the original
proposal was near the corner Chelsea Road and Cedar Street. City staff felt the
building should be the focal point and should not detract with having the trash
enclosure at a highly visible location.
Commissioner Wynne asked what the proposed `future expansion area' of the
bank would be used for during the interim. Grittman stated it would be grass
until future development.
Council Member Gabler asked about the location of the tree at the south bump
out of the drive through area. Grittman stated the tree is to help meet the code
requirements and fill in the bump out space.
Commissioner Murdoff asked about the property line adjustment. Grittman
stated often times tenants will have a required parking agreement as a part of
their lease, which is why additional parking is present on the Sherburne State
Bank site. Adequate parking is proposed for the bank, but there is a cross
parking agreement proposed in case of additional parking is needed. Murdoff
also asked about the trash structure and if it would match the building.
Grittman confirmed, however he stated the possibility of it being moved
following any additions to the building.
Chairman Fyle opened the public hearing.
Shelia DeVine, Warnert Commercial Real Estate, reviewed the questions
posed by the Planning Commission. DeVine explained it was the original
vision for Warnert Commercial Real Estate to develop the parcel, but
Sherburne State Bank requested owning the proposal. Specifically, Sherburne
State Bank needed to own the parcel to place signage on the property. She
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explained the reason behind the lot line adjustment, easements, and other
configurations needed to occur to accommodate the development. DeVine
mentioned that additional parking would be usable for Pizza Ranch with this
proposal.
DeVine also discussed the trash enclosure and noted that with future
expansion, they would potentially build around it and keep it tucked into the
building. She noted that garbage collection should not interfere with business
operations or customer access. DeVine explained the bump out was designed
to help move vehicles through the drive through, with the tree providing
shade. The tree would potentially need to be removed with a possible addition
to the bank.
Doug Carlson, Doug Carlson Development, stated he was the contractor for
the development of the site. He also commented the trash enclosure would
only have a small rollout dumpster.
Hearing no further comments from the public, Chairman Fyle closed the
public hearing.
Council Member Gabler mentioned she talked with the City Engineer and she
noted that no additional traffic concerns on Chelsea Road were apparent with
the proposed development.
Decision 11. Consideration of Resolution No. PC -2016 - 034, the
Preliminary Plat for Warnert Retail 2nd Addition (Final Plat and
Easement Vacations to be considered separately by the City Council).
MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2016 - 034,
RECOMMENDING APPROVAL OF THE PRELIMINARY PLAT FOR
WARNERT RETAIL 2ND ADDITION, BASED ON FINDINGS IN SAID
RESOLUTION, AND SUBJECT TO THE CONDITIONS IN EXHIBIT Z.
SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5 -0.
Decision 2. Consideration of Resolution No. 2016 - 035, the Conditional
Use Permit for Financial Institution with Drive Through and Cross
Parking and Access for Warnert Retail 2nd Addition Lots 1 and 2.
SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. 2016 — 035,
RECOMMENDING APPROVAL OF THE CONDITIONAL USE PERMIT
FOR FINANCIAL INSTITUTION WITH DRIVE THROUGH AND CROSS
PARKING AND ACCESS FOR WARNERT RETAIL 2ND ADDITION
BASED ON FINDINGS IN SAID RESOLUTION, AND SUBJECT TO
CONDITIONS IN EXHIBIT Z. LINDA BUCHMANN SECONDED THE
MOTION. MOTION CARRIED, 5 -0.
EXHIBIT Z
Warnert Retail Second Addition
1. Relocate the trash enclosure to a location attached to the building, or otherwise behind
the building lines from the street. One option would be adjacent to the south building
wall.
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2. Modify landscaping plan to add landscaped islands at the ends of the parking bay south
of the bank building.
3. Modify landscaping plan to relocate a portion of the proposed plantings to the space
along the parking area fronting Highway 25 if necessary to supplement existing
plantings.
4. Add a sidewalk along Chelsea Road and provide for pedestrian connections to the
pathway and sidewalk along Highway 25 and Cedar Street, respectively.
5. Prepare and record a cross easement instrument for parking and access documenting the
new conditions of the site and plat.
6. Other staff comments and recommendations.
3. Regular Agenda
A. Consideration of the Community Development Directors Report
Angela Schumann reminded the Planning Commission of Zoning Ordinance
Chapter 2, Section 4 and Chapter 4, Section 10. This ordinance allows the
Community Development Department to issue a grading permit outside a plat
approval. The project must be established with an existing lot and block.
Schumann also invited the Planning Commission to attend a walking tour of
the downtown with the EDA on Wednesday, October 12th. Their input would
help with guiding the update for the Embracing Downtown Plan.
Schumann also stated GTS provides land use trainings, which can be covered
by the budget. The Planning Commission should contact her if interested in
participating.
Lastly, Schumann mentioned that ownership of Quality RV has transferred to
Camping World. She said if the property owner plans to use the property in
the same manner that the existing CUP was approved, they could continue
without any additional approval. If changes to the site were to occur, the
owner would come before the Planning Commission in a public hearing
process.
4. Added Items
Chairman Fyle mentioned will be gathering more information about signage and bring it
to the next Planning Commission meeting.
5. Adjournment
SAM MURDOFF MOVED TO ADJOURN THE MEETING AT 6:42 P.M. LINDA
BUCHMANN SECONDED THE MOTION. MOTION CARRIED, 5 -0.
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Recorder: Jacob Thunander 9�
Approved: November 1, 201
Attest:
Angela Sch�ir qAn, �ommunity Development Director