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EDA Agenda 11-09-2016AGENDA REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, November 9th, 2016 — 6:00 p.m. Mississippi Room, Monticello Community Center SPECIAL MEETING 4:30 p.m. to 5:45 p.m. REVIEW OF SMALL AREA STUDY RFP SUBMITTALS MEET IN THE ACADEMY ROOM AT CITY HALL Commissioners: President Bill Demeules, Vice President Bill Tapper, Treasurer Steve Johnson, Tracy Hinz, James Davidson, and Council members Tom Perrault and Lloyd Hilgart Staff. Jeff O'Neill, Angela Schumann, EDA Executive Director Jim Thares, Jacob Thunander, Wayne Oberg 1. SPECIAL MEETING - Call to Order 4:30 p.m. 2. Roll Call 3. Consideration of Small Areas Study RFP Submittals (Review and Scoring) 4. REGULAR MEETING — Call to Order and Roll Call 6:00 p.m. 5. Approve Meeting Minutes: a. Special Meeting — October 12th, 2016 i. Walking Tour Summary — October 12th, 2016 b. Regular Meeting — October 12th, 2016 6. Consideration of additional agenda items 7. Consideration of approving payment of bills 8. Consideration of setting a meeting date/ time for presentations of the Small Area Study 9. Consideration of Director's Report 10. Closed session — Consideration of recessing to closed session to develop or consider offers or counter - offers for the purchase or sale of real or personal property pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3). 11. Adjourn MINUTES SPECIAL MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October 12th, 2016 Academy Room, Monticello Community Center Present: Bill Demeules, Steve Johnson, Tracy Hinz, James Davidson, and Tom Perrault Absent: Bill Tapper, Lloyd Hilgart Guest: Charlotte Gabler Staff: Jeff O'Neill, Angela Schumann, Jim Thares, and Jacob Thunander 1. Call to Order Bill Demeules called the special meeting to order at 4:30 2. Roll Call 3. Walking Tour of Downtown Small Area Study Blocks The purpose of the walking tour of the downtown was to gather input from the EDA and Planning Commission that will help guide the direction of the update to the Embracing Downtown plan. Participants of the tour were each given a handout to write down their feelings and observations regarding the current downtown and their vision for a revitalized or redeveloped downtown. The tour started in the Academy Room of the Monticello Community Center and included a path of Walnut Street to Broadway Street to Cedar Street and back. Many comments from participants were centered on placemaking and making the downtown a desirable location for living, shopping, and entertainment. Participants also provided comments about the types of facilities (buildings, parks, public art, and green spaces) desired in the space and designs of these facilities. 4. Adiourn The meeting adjourned at 5:51 p.m. Recorder: Jacob Thunander Approved: November 9th, 2016 Attest: Jim Thares, Economic Development Director CITY OF Monticello Monticello Economic Development Authority & Planning Commission Walking Tour October 12th, 2016 SUMMARY A. Attendees present: Jim Davidson, Bill Demeules, Brad Fyle, Charlotte Gabler, Tracy Hinz, Tom Perrault, Jeff O'Neill, Jim Thares, Jacob Thunander and Angela Schumann. B. Purpose and Intended Outcome Develop an understanding of impressions regarding the small area, including baseline information on land use. This will be provided to the consultant. C. General Discussion Summary • Existing Condition Observations • There is ample parking available • Like mix of materials, but would desire better cohesion in mix • Like the differentiation in color of crosswalks • Like the center medians with landscaping • Community Center is a draw along Walnut corridor o Noise not a barrier to uses • Cargill is anchor employer on edge of study area • Block 34 Municipal Wells stay in place; workaround required • River is the northern edge of the area yet river park is not well connected to downtown area; • Opportunities • Highway 25 Coalition traffic and circulation planning will need to be integrated with local planning — small area study will need to stay connected with Highway 25 study to be completed in 2017 • New community entrance sign at SW corner of 25/75 • Evaluate more focused zoning to encourage restaurant, specialty retail, hospitality, entertainment and recreation uses on west side of TH 25 from River to 3 d Street. • Prefer uses generating traffic and activity on ground floor in the above area; residential or office professional above. • Long -term, move surface parking to ramp to allow for additional development and make better use of land • New street light banners, theme to City brand • More angled parking on Cedar and Walnut • More areas for outdoor seating • More landscaping • Public art encouraged • Encourage rooftop seating and river viewsheds; connections to the river • Create opportunities to explore — less vehicle orientation and more pedestrian and bicycle orientation, inclusion of bicycle parking options • Create better river access and connectivity to City Community Center • Create food truck areas and licensing • Better wayfinding signage for downtown overall • Classic and timeless building design with varied rooflines and base notations • Downtown Hotel possibilities may still exist on Block 34 • Trends • Mid -size box on "anchor block" is infeasible given market trends • Embracing Downtown evaluation of out -dated building dimensions and layouts in core is still valid • Constraints /Negatives • Lack of connection in pedestrian facilities throughout downtown • Sea of surface parking lots, • Although TH 25 is busy, was not viewed as a true barrier in terms of noise or ped crossings • Walkways along TH 25 are intimidating for pedestrians • Desired Land Uses • Office /professional uses facing Walnut from 4t" south to 7 th • Focus on expanding civic core in Walnut area as opportunities arise — DMV, liquor, fire etc. • Redevelopment (versus revitalization) for Block 34 and 52, balance of Block 53 • Commercial uses on Block 34; mixed use feasible • Mixed use housing on balance of Block 53 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October 12th, 2016 Mississippi Room, Monticello Community Center Present: Bill Demeules, Steve Johnson, Tracy Hinz, James Davidson, Tom Perrault, and Lloyd Hilgart Absent: Bill Tapper Staff: Jim Thares and Jacob Thunander 1. Call to Order Bill Demeules called the meeting to order at 6:00 p.m. 2. Roll Call 3. Approve Meeting Minutes: a. Regular Meeting — September 14th, 2016 TRACY HINZ MOVED TO APPROVE THE SEPTEMBER 14TH, 2016 REGULAR MEETING MINUTES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0. 4. Consideration of additional agenda items None. 5. Consideration of approving payment of bills LLOYD HILGART MOVED TO APPROVE PAYMENT OF BILLS THROUGH SEPTEMBER, 2016. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 6. Consideration of Membership Dues to WCEDP Jim Thares explained the Wright County Economic Development Partnership ( WCEDP) is asking for payment of the annual membership dues. The EDA has been a member of the WCEDP for several years. The 2017 membership costs are $2,529.90, which is a 3.5 percent increase from 2016. Bill Demeules asked if the contract for Economic Development Assistance with WSB could serve as the EDA membership for this entity. Thares confirmed that WSB is also a member of the WCEDP and that it could possibly cover the membership. Demeules also noted concerns of the WCEDP website being outdated and having several broken links. STEVE JOHNSON MOVED TO TABLE THE APPROVAL OF THE 2017 ANNUAL WCEDP MEMBERSHIP DUES IN THE AMOUNT OF $2,529.90 FOR FURTHER RESEARCH. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. Lloyd Hilgart questioned how active the WCEDP is at conferences and other networking functions. Thares mentioned that the WCEDP will be involved with the MNCAR Expo on November 9, 2016 and will be sponsoring a booth which features available Wright County sites, including the City of Monticello land parcels. Hilgart asked if a comprehensive list could be created that outlines the work of the WCEDP. Tom Perrault also want to further understand the benefit of membership to the EDA. 7. Consideration of 2017 Contribution to Initiative Foundation Jim Thares stated the EDA has been contributing to the Initiative Foundation annually. He stated the EDA has in the past benefited from their loan programs and a recent example of this was referenced as the We Thrive Fitness financing proposal wherein the Initiative Foundation offered to fund a portion of the project. Thares stated in 2016, the EDA contributed $2,250 to the Initiative Foundation and the proposed contribution for 2017 is $2,300. Bill Demeules commented he was supportive of the contribution, but would like to see their loan programs highlighted in future EDA proposals. Thares stated that would be something that could be included. Tom Perrault expressed concern with approving the contribution as it is not matched by the McKnight Foundation. He also mentioned that the Initiative Foundation works on many areas outside of economic development such as social service and healthcare initiatives. TRACY HINZ MOVED TO APPROVE THE 2017 ANNUAL INITIATIVE FOUNDATION ENDOWMENT CONTRIBUTION IN THE AMOUNT OF $2,300. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -1, WITH TOM PERRAULT IN OPPOSITION. 8. Consideration of revised development plan /home for 413 — West 4th Street Jim Thares explained at the August 10th, 2016 meeting, Tim Taylor proposed a purchase agreement for 413 West 4th Street. This was approved by the EDA with specific plans for residential development. Taylor would like to have the house plan revised, with no other revisions to the purchase agreement. Thares stated the key differences between the past plan and this one is a smaller square footage and a split level style home instead of the rambler proposal. He stated it does meet all requirements set forth in the zoning code, except for the setback of the garage. 2 Lloyd Hilgart asked if the facade was changed. Tim Taylor stated that it was changed somewhat however it is still a nice fit to the surrounding neighborhood. It is also now a presold home and this plan is more economical for the client. He stated the previous house plan would have be valued at $320,000. With this new plan the values come in at about $230,000. He also stated the revised plan would be more practical for the buyer's needs. The concerns from the previous EDA meeting were also taken into account in the redesign of the house by including windows on all sides. Steve Johnson asked if the footprint was similar to the previous plan. Taylor stated they were completely different plans. Lloyd Hilgart wanted Taylor to understand the concern with meeting the code for the location of the garage. He stated a variance would need to be applied for if the new plan would be kept as is. TRACY HINZ MOVED TO APPROVE REVISED HOUSE PLANS RELATED TO THE PURCHASE AND REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY AND TAYLOR HOLDINGS, LLC AND THE CONVEYANCE OF A RESIDENTIAL LOT LOCATED AT 413 WEST 4TH STREET. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 5 -1 WITH LLOYD HILGART IN OPPOSITION. 9. Presentation by Hill Capital Corporation Jim Thares introduced Austin Bogestad from Hill Capital Corporation. Bogestad spoke about the background of Hill Capital, the James J. Hill Reference Library located in St. Paul, and how the organization supports entrepreneurship throughout a three state region. He noted that currently there are 200 individuals and institutions that have joined Hill Capital as shareholders in a 10 -20 million dollar fund to invest in small businesses throughout the region. Bill Demeules asked how much capital has been raised. Bogestad indicated they have reached halfway through their public offering of 5 million dollars. Demueles asked where Hill Capital would fit in with other programs such as MN Vest. Bogestad noted Hill Capital is an investment where individuals and organizations are shareholders in a fund that then will be deployed by Hill Capital to make numerous investments in entrepreneurial firms. He also mentioned the liquidity benefit through Hill Capital and that if individuals or organizations invest in the public offering, shares could be sold as soon as the funds are launched. Lloyd Hilgart asked for clarity regarding the funds and to explain the benefit of buying into the organization. Bogestad explained an active fund has yet to be established and that they cannot deploy capital and make investments until the fund is setup. He stated there is no at -risk capital at this fundraising stage, until launching the funds. Shares start at a minimum of one share for $1,000. The share purchase is risk free in the event that the required offering amount is never reached. Investor's dollars would be completely returned if the Fund is not able to be launched. Bogestad also noted this investment would help Monticello become a representative of the region and the opportunity to become a member of advisory committee would be available. He also stated all businesses that are invested in by Hill Capital must have significant ties to the region. 10. Consideration of quotes for Phase II Limited Site Investigation (LSI) in Block 34 Jim Thares explained at the August 2016 EDA Meeting, he was directed to seek a minimum of three bids for the Limited Site Investigation in Block 34. This would ensure a 90 percent reimbursement of the study. Thares noted a range of bids were provided, with similar but not identical work plans. The Minnesota Department of Commerce — Petrofund recommended authorization by the EDA to complete further vetting of the bids and to give feedback on the most qualified and economical bid. There is no additional charge to the EDA for the Petrofund Administrator to review the bids. Tracy Hinz asked about the timeframe of the LSI and if it would be able to be completed in time. Thares stated it must be finished by May 20th, 2017 and that adequate time exists to complete the work. STEVE JOHNSON MOVED TO AUTHORIZE THE SELECTION PROCESS INVOLVING THE MN DEPARTMENT OF COMMERCE VETTING OF BIDS TO IDENTIFY THE MOST QUALIFIED AND ECONOMICAL BIDDER TO PERFORM A STANDARD SCOPE LIMITED SITE INVESTIGATION (LSI) RELATED TO LEAK 920142 ON EDA OWNED PROPERTY IN BLOCK 34. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 6 -0. 11. Consideration of Review of Industrial Land Inventory in City of Monticello Jim Thares noted this item was placed on the agenda as a review following the September EDA Meeting regarding outdoor storage for industrial use. Thares noted the following districts with the amounts of acres remaining for development: Industrial Business Campus - 15.93 acres, the Light Industrial sites (Shovel Ready) - 29.80 acres, the Light Industrial sites (Un- Platted /need infrastructure extensions) - 40.93 acres remaining, and the Heavy Industrial sites - 24.07 acres remaining. Bill Demeules noted the I -2 Heavy Industrial has one parcel that is over 5 acres and the rest are under that size. Since large lot sizes for this district are limited for businesses like Groebner Inc., Demueles asked if there are other areas that businesses like Groebner could locate. Thares stated with Groebner Inc. they were looking for a minimum of 5.5 acres and that City Staff have are continuing the work to identify a site in the City that could accommodate them. Demueles asked if outdoor storage was permitted under transmission lines. Thares 4 confirmed and stated outdoor storage or parking would be best suited under transmission lines. Steve Johnson asked if the City is still working on calculating the acreage of industrial in the Orderly Annexation Agreement. Thares stated those results have not been summarized. 12. Consideration of Director's Report Jim Thares mentioned a large international firm is seeking 35 -60 acres, which would provide 700 jobs and a $265 million dollar investment in the community. The City's proposal made it through the first round of cuts and remains 1 of 30 eligible Minnesota sites. Lloyd Hilgart asked if the City is still considering going through a realtor for all City owned parcels. Thares stated that the process for commercial sites was in the works. Thares also reminded the EDA of the special benefit property tax levy that was approved by the City Council and noted it is essential to communicate to the City Council. There are numerous ways of communicating to the Council including: filing of the annual budget (required), joint meetings for purchase or sale of property, end -of -year economic development activities report, work plan ratification (required), and annual consideration for adoption of levy (required). Steve Johnson asked if the RFP for the downtown study would be reviewed by the EDA before being sent. Thares stated changes would be made to the RFP following the walking tour that occurred. The RFP would then be sent out to firms and due back on November 3rd. The submitted proposals and evaluation form /materials would be brought to a special workshop meeting prior to the regular scheduled November EDA meeting. 13. Closed session — Consideration of recessing to closed session to develop or consider offers or counter - offers for the purchase or sale of real or personal property pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3). 14. Adiourn STEVE JOHNSON MOVED TO ADJOURN THE MEETING AT 7:40 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0. Recorder: Jacob Thunander Approved: November 9th, 2016 Attest: Jim Thares, Economic Development Director 5 EDA Agenda: 11/9/16 7. Consideration of approving payment of bills (JT) A. REFERENCE AND BACKGROUND: Accounts Payable summary statements listing bills submitted during the previous month are included for review. B. ALTERNATIVE ACTIONS: 1. Motion to approve payment of bills through October 2016. 2. Motion to approve payment of bills through October 2016 with changes as directed by the EDA. C. STAFF RECOMMENDATION: Staff recommends approval of Alternative #l. D. SUPPORTING DATA: A. Accounts Payable Summary Statements DO N O O M •-rJ � O O O O O O o O O O O Q P -i C N E N N N ^ � O O N NC O Q .M -i o U aD Q w C7 � x x x x ¢ ¢ ¢ ¢ xxxx � O O O O O O o O O O O Q a C N E N N N NC O Q .M -i o aD Q w C7 � x x x x ¢ ¢ ¢ ¢ xxxx zzzz www w O c7 c7 c7 c7 www w O gi N N N N O O O O O O C r O I G 0 a C N E N o aD > O O (0 O N (n N > N Q+ O N � � � T O N T � � Q C � Q O Q � O � � N H ¢ Page: 1 Kennedy dy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 55402 Monticello EDA August 31, 2016 MN325-00030 Dahlheirner Property Conveyance Through August 31, 2016 For All Legal Services As Follows: Hours Amount 8012016 IVNi Closing matters- 1.00 190.00 81112016 MNI Dahlheimer closing matters - review closing docs, amail 2.00 380.00 correspondence with buyer's counsel regarding encumbrances 819 12016 CBR Update checklist; review documents: interoffice 2.25 285.75 conference; emails with client and developer's attorney 812/2016 MNI Office conference with C Rock Iitr regarding closing 0.60 114.00 status, email correspondence with developer's counsel regarding same-, review closing list - 8121016 MNI Review Development Contract language as to 2,40 456,00 encroachments, 802016 CBR Interoffice conference; prepare for closing 1 75 222,25 81312016 CBR Phone calls with closer, revrew documents; emails 0.75 95.25 81412016 N E Phone call with C Rock Iitz regarding closing documents; 4.00 508.00 review same; review and respond to emails from Ingram; phone calls and emails with R Armstrong regarding closing; review closing statement; email with M Ingram regarding same; request revisions on closing statement, 81412016 MNI Review closing statement; email correspondence with 0.40 76.00 closer regarding outstanding documents. 81412016 CBR Emaifs with developer's attorney; title and client to prepare 2.00 254.00 for closing; interoffice conference with N England regarding review of executed documents 81512016 MVI Final closing issues far Clear Creek conveyance. 0.30 57.00 81512016 GBR Update order of recording; organize and copy documents 4-50 571.50 for closing books; attend closing Page 2 Kennedy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 65402 Monticello EDA August 31, 2016 819!2016 CBR Phone calls with closer regarding plat apprcvaf; phone 0.50 calls and erraiIs regarding release issues 8110120160 MNI Tifle issues in connect*n with Release doeurnent. 0.70 811012016 CBR Interoffice conference, prone calls with closer; review 2.54 recorded dacumeMS. revise release; draft secana release Total Services; For All Disbursements As Follows: Photocopies 81512016 Federal Express; Delivery charges 81512016 American Office Products - Tabs Total Disbursements - 63.50 133.00 317.50 $ 3,723.75 24.40 29.81 11 20 65.41 Total Services and disbursements: $ 3,789.16 Julie Cheney From: Jim Thares Sent: Wednesday, September 28, 2016 4:32 PM To: Julie Cheney Subject: RE: Kennedy & Graven August Invoices (4) Hi Julie, these four invoices are all okay to pay. Please see coding. Thank you. From: Julie Cheney Sent: Tuesday, September 27, 2016 1:22 PM To: Jim Thares Subject: Kennedy & Graven August Invoices (4) Jim Attached are the following invoices from Kennedy & Graven for August services: Inv# MN325-00030 — Dahlheimer Property Conveyance - $3,789.16 Okay 213-46301-430400 Inv# MN190-00101 —General EDA Matters - $1,102.00 Okay 213-46301-430400 Inv# MN325-00032 — Sale of 413 4th St W - $493.45 Okay 213-46301-430400 Inv# MN325-00031— Conveyance of Fred's Auto Property - $625.40 Okay 213-46301-430400 Okay to pay? Please provide coding for each. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us ii�el` :; Montieflo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Page- 3 Kennedy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 66402 Monticello EDA August 31, 2016 MN325-00031 Conveyance of Fred's Auto Property Thfough August 31, 2016 For All Legal Services As Follows'. Hours BIWO16 Mil I Finalize draft PBD Contract; draft resolution approving 0.80 contract and conveyance of land. 8x1012015 MN1 Email =respondence with EDA staff regarding upcoming 050 closing, off ioe conference with C Rockiitz regarding ssrne. 8115!2016 MNl Monti cel la prepare execution copy of We 7hfive P&D 0.60 Con"ct; office conference with C Rock IAZ regarding closing certificates 8 n tirnin9. 812212016 MNI Office conference with C RockliU regarding status of 0.20 WeThrive PSD Contract and closing. 8/2312016 CBR Review contract, draft closing documents 1.00 8J25�2016 IVINl Voicernail to J T# ares regarding status of P&D Contract 010 S1311.2016 MINI Monticello We Thrive - email and phone correspondence 4.40 with j Thares regarding status of financing far purchase. Totai Services: For All Disbursements As Follows: 8123/2016 Arne rican Office Products - Tabs Fataif Disbursements - Total Services and Disbursements: $ Arnount 152.00 95.00 114.00 38.00 127.00 19.00 75.00 621.00 4.40 4.40 626.41} Julie Cheney From: Jim Thares Sent: Wednesday, September 28, 2016 4:32 PM To: Julie Cheney Subject: RE: Kennedy & Graven August Invoices (4) Hi Julie, these four invoices are all okay to pay. Please see coding. Thank you. From: Julie Cheney Sent: Tuesday, September 27, 2016 1:22 PM To: Jim Thares Subject: Kennedy & Graven August Invoices (4) Jim Attached are the following invoices from Kennedy & Graven for August services: Inv# MN325-00030 — Dahlheimer Property Conveyance - $3,789.16 Okay 213-46301-430400 Inv# MN190-00101 —General EDA Matters - $1,102.00 Okay 213-46301-430400 Inv# MN325-00032 — Sale of 413 4th St W - $493.45 Okay 213-46301-430400 Inv# MN325-00031— Conveyance of Fred's Auto Property - $625.40 Okay 213-46301-430400 Okay to pay? Please provide coding for each. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us ii�el` :; Montieflo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Page.. 1 Kennedy & Graven, Chartered 200 Smith Sixth Street, Suite 470 Minneapolis, MSU 5540 City of Monticello August 31, 2016 MN190-00101 General EDA Matters Through August 31, 2016 For All Legal Services As Follows' Hours 81212016 MNJ Daft 4th Amen drrierit to Master's Fifth contract, 0,50 613 2416 MN1 f=inalize draft Fourth Amendment to DPD Masters Fifth 0.90 daft approwng resolution; email correspondence with EDA staff on need far TIF plan modification 81412016 MNI Draft 2017 HRA levy resolution 080 811112016 MNI Monticello phare oorwersatron with J Thares regarding 0.40 FDA meeting actions for Masters Fifth. 8/151201$ MNI Monticello monthly finance call with EDA and City staff. 1.50 Northland 813112016 MNI Mon tioeJlo Masters Fifth - email correspondence with J 1.70 Thares regarding required steps for Finalized amendment and rnoditication of TIF plan, draft TIF modification Total Services: Amount 95.00 171.00 152.90 76.00 28500 323.00 $ 1,102,00 Total Services and Disbursements= $ 11102.00 Julie Cheney From: Jim Thares Sent: Wednesday, September 28, 2016 4:32 PM To: Julie Cheney Subject: RE: Kennedy & Graven August Invoices (4) Hi Julie, these four invoices are all okay to pay. Please see coding. Thank you. From: Julie Cheney Sent: Tuesday, September 27, 2016 1:22 PM To: Jim Thares Subject: Kennedy & Graven August Invoices (4) Jim Attached are the following invoices from Kennedy & Graven for August services: Inv# MN325-00030 — Dahlheimer Property Conveyance - $3,789.16 Okay 213-46301-430400 Inv# MN190-00101 —General EDA Matters - $1,102.00 Okay 213-46301-430400 Inv# MN325-00032 — Sale of 413 4th St W - $493.45 Okay 213-46301-430400 Inv# MN325-00031— Conveyance of Fred's Auto Property - $625.40 Okay 213-46301-430400 Okay to pay? Please provide coding for each. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us ii�el` :; Montieflo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Page: 4 Kennedy & Graven, Chartered 200 South Sixth street, ui`.e 470 Minneapolis, MN 58402 Monticello EDA, August 31, 2016 MN825-00432 Sale of 413 4t St. W. Through August 31, 2016 For All Legal Services As Follows; Hours 61212016 IVINi Draft deed City to EDA; add legal dcscrpp`:ion to Contract. 0.30 81312019 NINI draft resolution approving contract and conveyance of 0.40 property. 811012016 MNt Email rorre5pondence with EDA staff regarding upcoming 4.44 closings, office conference wi,th C Rocklitz regarding same. 812212D 16 IVINI Office confer�nce with C Rocklitz regarding status of 413 0.20 VV 4th Street P&D Conlra^t arrd closing sehedtile_ 812212016 CBR Review correspondence regarding corrtractand ctosjng; 0.5D interoffice conference Wrth Martha via emalls 812312016 GBR Review contract, draft closing documents 1.25 $125J2016 MNI Voicernail to J Thares regarding status of P&D Contract 0.10 Total Services: $ For All Disbursements As Follows: 812312016 American Office Products - Tabs Total Disbursements: Total Services and Disbursornents: S Arnount 5700 76.40 76.60 38.40 63.80 158.75 19 DO 488.25 5.20 5.20 493.45 Julie Cheney From: Jim Thares Sent: Wednesday, September 28, 2016 4:32 PM To: Julie Cheney Subject: RE: Kennedy & Graven August Invoices (4) Hi Julie, these four invoices are all okay to pay. Please see coding. Thank you. From: Julie Cheney Sent: Tuesday, September 27, 2016 1:22 PM To: Jim Thares Subject: Kennedy & Graven August Invoices (4) Jim Attached are the following invoices from Kennedy & Graven for August services: Inv# MN325-00030 — Dahlheimer Property Conveyance - $3,789.16 Okay 213-46301-430400 Inv# MN190-00101 —General EDA Matters - $1,102.00 Okay 213-46301-430400 Inv# MN325-00032 — Sale of 413 4th St W - $493.45 Okay 213-46301-430400 Inv# MN325-00031— Conveyance of Fred's Auto Property - $625.40 Okay 213-46301-430400 Okay to pay? Please provide coding for each. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us ii�el` :; Montieflo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 CHECK RE UE T CHECK AMOUNT- M . Cheek to. Harry T. Lantto 907 — 2i,d Ave Buffalo, MN 55313 Meeting 1' orked- Planning Commission REQUEST DATE: /W Vendor 0 Date / Time Amount Due EDA Meeting Date Time Amount Due Cit. Council Date Time .Amtount Dui f �=iry Council Date O A I[f Ti.,! A-5 Anurount Due 4 leo Total [)tic: Planning Commission: EDA. X 13 . r o J. #,F�,3 1gf1O t 7 O City Council f'01. 0110. 4-319-i 0 4 /;L- Authorized by. Date b4isf TIME SHEETS ATTACHED MONTICELLO COMMUNITY CENTER TIME SHEET Fmpinyee Name 14ARIZY l.ANTI Position PUBLIC MEETING RECORDER - CONTRACT DATE TIME IN TIME OUT Hours Worked Meeting Meeting Payment $ O for fiirst 3 Fours �,lreerneili: S 10 per hour for every hour after MEETI N REC t RDE Harry T, I SIGNATURE: t .. � DATE: AUTHORIZED BY: DATI ~: \ \ | \ \ | \ \ | \ | \ || \ ~ | ~ | | ^ || ^ / }\ } } }\ \ \ = 5 z \ \ \ \ \ R \ \ } / \ \ ) \ \ 2 { }\ } } }\ \ \ \ \ \ \ \ } \ } ) \ \ \ \ { � / } ) § ) \ � \ \ ) ) 2 \ / a< \ / y { / \ & \ \ _ \ § » � _ \\ \ \ }\ } } }\ \ \ CAMPBELL KNUTSON Pro fessrona! Assocfatron Attorneys at Law Federal Tax I. D. #41-1562130 Grand Dak Office Center 1 860 Blue Gen#ran Road. Suite 290 Eagan, Minnesota 5512 (651) 452-5000 ( 11 4 Page. City of monttcelle Septernber 30, 2016 City Hall ecount * 2348-13913 545 Walnut Street M4ntocelle MN 55362 rn RE: CHARLES AND DARLENE NELSON (PURCHASE A Rj SERVICES RENDERED TO DATE_ TOTAL AMOUNT DUE 165 00 Amounts due over 30 days will be subject to a finance charge of 5% per month (or an annual rate of 6%). Minimum charge - 50 cents_ HOURS 0912212015 CJH Tele phane conference with and email to Naomi at Preferred Tptle ordering title commitment open frle; small From Naorm email to Naomi. 0.40 30.00 AARP Email from Jim Thayers re: revised purchase agreement; email to Jim. 0.40 60.00 0912912016 OJH Review Purchase Agreement and prepare Closing CheckliV; prepare Limited Warranty Deed, Seller's Affidavit. FIRPTA, bring Dowry Certificate and Affidavit of Purchasers. 1.00 75.00 MOUNT DUE 1.80 165.00 TOTAL CURRENT WORE( 165 Q4 PREVIOUS BALANCE 3465.00 0912812016 Payment - thank you -465.40 TOTAL AMOUNT DUE 165 00 Amounts due over 30 days will be subject to a finance charge of 5% per month (or an annual rate of 6%). Minimum charge - 50 cents_ Julie Cheney From: Jim Thares Sent: Friday, October 14, 2016 1:31 PM To: Julie Cheney Subject: RE: Campbell Knutson Inv# 2348-139G 2 $165.00 Hi Julie, yes this is okay. Code it to: 213-46301-430400. From: Julie Cheney Sent: Tuesday, October 11, 2016 2:30 PM To: Jim Thares Subject: Campbell Knutson Inv# 2348-139G 2 $165.00 Jim Attached is Campbell Knutson Inv# 2348-139G 2. Okay to pay $165.00? Please provide coding. Thanks, _Tube Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Cheneveci.monticel lo.mn.us APGci.monticel lo.mn.us c��r cif iii&flo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 CAMPBELL KNUTSON Professional Association Attorneys at Law Federal Tax I.D. #41-1562130 Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 (651) 452-5000 Pace: 1 City of Monticello September 30, 2016 City Hall � 'j F ccount #f 2348-000G 505 Walnut Street 170 Monticello IVN 55302 � Low V ol RE ADMINISTRATION �n��(� ���t 0 SERVICES RENDERED TO DATE: 0 ICj `v' 3Ul HOURS 09!0112016 JJJ Fciiow-ups re St. Henry's. 0 50) 75.00 OP07120 ;6 JJJ Emails Jeff re: oro nance repeal. Title 15, Chapter 1 0.�0 75.00 0910912016 JJJ Community Development - Emails Angela re Pitt] signature process, rieview profec! list anc schedule C?K— 4.50 75,40 09!1212016 JJJ Review staff emails, schedule. projects. � D 0.50 75.00 JJJ Council - Review City Council packet. 0.50 7500 0916/2016 JJJ Conference call with Angela, John and Deb re. c de enforcement, rental licensing. etc. 0 1 00 150.00 JJM Review restrictive covenant- 1.50 225.00 09119/2016 JJJ Emails and telephone calls Jeff re car deale-ship directional signage 1 00 150.00 09/20!2016 JJJ Community Development - Emails and follow-ups with J;m re: West liver Street lot, PA problem. GV � 050 75.00 09!21!2016 JJJ Community Development - Emails Angela re Mills Fleet Farm 'Ie 1b - 317 � tra+l easement amendments. review and advise. pr� � 0.50 s r ANAP Review issue re deed; telephone call from Jim Thayers re - cancellation of contract_ 0.50 iWoo 0912212016 JJJ Personnel - Telephone tali Tracy and Ann re: Community Center personnel 1.00 150.00 09123!2016 JJJ Community Development - Telephone call Angela re. KjellbergtOcelio annexation, legal description issue 0262 0.50 75A0 City of Monticello RE ADMINISTRATION SERVICES RENDERED TO DATE: 0912812016 09130!2016 09128'2016 Page: 2 September 30, 2016 Account # 2348-000G 170 HOURS AMP Telephone call from Jim Thayers re: subordination agreement; email from Jim; review agreement; email to Jim. 0 50 AMP Email to Angela re; development issues. l7tG �" v 0.20 AMP Lamm Purchase Agreement - Review email from Angela reel purchase agreement; review agreement, telephone call to O� Angela; review YMCA purchase agreement. to�&o V-7 AMOUNT DUE 1\ Westlaw Research Charges - September. TOTAL DISBURSEMENTS TOTAL CURRENT WORK PREVIOUS BALANCE Payment - thank you TOTAL AMOUNT DUE 0.90 10.60 Gxnz�-aj - 1b . L4 [ Col 0- -7c�>• Amounts due over 30 days will be subject to a finance charge of 50ln per month (or an annual rate of 6%). Minimum charge - 60 cents. 75.00 30.00 —c nn 350.39 350.39 1.940.39 $1,69500 -1,695,00 $1,940.39 Julie Cheney From: Wayne Oberg Sent: Tuesday, October 18, 2016 2:30 PM To: Julie Cheney Subject: RE: Campbell Knutson Inv# 2348 -DOG 170 $1,940.39 yes From: Julie Cheney Sent: Tuesday, October 18, 2016 11:57 AM To: Wayne Oberg <Wayne.Oberg@ci.monticello.mn.us> Subject: Campbell Knutson Inv# 2348-OOG 170 $1,940.39 Wayne Attached is Campbell Knutson Inv# 2348-OOG 170 for administration legal services for September. Angela and Jim have coded their items. Okay to code remaining balance $1,175.39 to general legal? Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us T', a I f rlh Mont*cdlo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Julie Cheney From: Jim Thares Sent: Tuesday, October 18, 2016 1:11 PM To: Julie Cheney Subject: RE: Campbell Knutson Inv# 2348-000G 170 Hi Julie, yes these three items are okay to pay. Coding is okay also. From: Julie Cheney Sent: Tuesday, October 18, 2016 11:55 AM To: Jim Thares Subject: Campbell Knutson Inv# 2348-000G 170 Jim Attached is Campbell Knutson Inv# 2348-000G 170. There are two line items I've highlighted in green that have your name in the description. Are they okay to code to the EDA 213.46301.430400 = $150.00? I will be paying this invoice in our check run tomorrow, so please reply by tomorrow morning. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Cheneveci.monticel lo.mn.us APGci.monticel lo.mn.us ri�r cif M Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 ECM Publishers, Inc, *95 Dr Rapids BNd. Ce]on eta s. NIN 55-tM A*1itm Se Reovesfoor CITY OF MONTICELLO ; ATTN_ ACC0UNTS PAYABLE 505 WALNUT ST STE 1 MONTiCELL0, MN 55362 PLEASE CHECK BOX W ADDS ESS CHANGED 8 INIDICAYE NEW ADDRESS Page A limaice E)ala U,"51�p1Cr Invoice Numh+:r I ,Ad Humber Ig7095 595799 Terms N2t 50 Chsok dumber Amount Paid Amount S2.5QO.DD ACCOUNT HUMBER S-TAHT [TATE ST43P DATlE €DMON VATE ACDOUNT REPRESENTATIVE 4292L4 TOID6fJ6 TOM6+113 104 G16 Tem Sweet 763.27 i-E�465 Rease r2tum the upper 1mr:on mth gurPayme-1 7c Bak t;1 �medrl Card Pieg*e SII Q-7- 2-Z%494 D' 877-326-36G0 PUBUCATION DATE i AN � d S � DESCRIPTIOWTAG LINE TYPE SIZE QW? I ANOUliT TIMES OU7 MontLcello 10106+2016 635799 Monticello Manufacturers Mag D 4.0 X 1 D O4 1 2,504,00 Time, Net Amount 2 W. Shipping 0.0 Tax 0.0 417095 Amount Due 2.500. NbbhrJ Inc � 530 charge assessed far returned checksL C, mid% r 1 Report errors within 5 days to ensure conslderaUorL M G[5�0 • INN 9&= Unpaid balances over 30 days past due will #rmur a 1,3% EC r O0-t.a.,.71. 712 2 4w finance charge per manta Minimum .50 per nxinthl. rPU U9-ast5 INC FM ULM V-NM.T;s Julie Cheney From: Jim Thares Sent: Monday, October 17, 2016 8:13 AM To: Julie Cheney Subject: RE: ECM Inv# 417095 $2,500.00 Morning Julie, this is okay. Please code to 213-46301-434600. From: Julie Cheney Sent: Friday, October 14, 2016 2:11 PM To: Jim Thares Subject: ECM Inv# 417095 $2,500.00 Jim Attached is ECM inv# 417095 for Ad# 595799 for Monticello Manufacturers Mag. Okay to pay $2,500.00? Please provide coding. If this isn't yours to approve, do you know who? Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Cheneveci.monticel lo.mn.us APGci.monticel lo.mn.us ri�r cif M Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Loch Jewelers 1125 S Cedar St Ste 100 Monticello, MN 55362 (763) 295-3771 Sold To: City of Monticello City of Monticello 1 Monticello -�j lL Jl Monticello, MN 55362 763-295-2711 Job #001-325804-001 entered 8/22/2016 No Merchandise. Ready by 9/3012016. Task #001-325804-001-001 [3000] Order 5 smaller Plaques and 1 large plaque. Qty: 1, Price... $326.00 Task #001-325804-001-002 [3000] Engrave logo on all plaques. Qty 1. Price $0.00 Task #001-325804-001-003 [3000] Engrave Business of the year on large plaque and one small plaque. Qty: 1. Price... $0.00 LU1 UD�C� �7�m `245 ,J1lLn l,- Repair #001-325804-001 Price... $326.00 Page 1 of 1 Julie Cheney From: Angela Schumann Sent: Monday, October 10, 2016 8:12 AM To: Julie Cheney Cc: Jim Thares Subject: RE: Loch Jewelers $326.00 OK to pay — 213-46301-434600 Angela Schumann, AICP Community Development Director City of Monticello www.ci.monticello.mn.us 763-271-3224 Email correspondence to and from the City of Monticello government office is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. From: Julie Cheney Sent: Friday, October 7, 2016 10:41 AM To: Angela Schumann <Angela.Schumann@ci.monticello.mn.us> Subject: Loch Jewelers $326.00 Angela Attached is an invoice from Loch Jewelers for plaques for the IEDC Breakfast. Please provide coding. Thanks, JuCte Cheney Finance Assistant City of Monticello 763-271-3205 Julie.Chenev@ci.monticello.mn.us APeci.monticel lo.mn.us CITY Of Montkdo Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 $ 5 = \ § « \ /u 3 3 & u \ a � \ / R \ / ) 2 / k \ - e a w - ` ] \ j t J ¥3¥ \ \ \ \ \ \ \ k E § / $ � > ± ~ § _ £ ƒ � � y c 2 \ / \ » ƒ L © \ \ \ \ \ \ / ® \ m m m z Vendor Date of Transaction LU l 51( �p CITY OF MONTICELLO City Hall Card Transaction Please attach the invoice/receipt and any other available documentation to this form. To be completed by purchaser: Amount Circle purchaser name: Jeff O'Neill Kerry Burri An ela Schumann Vicki Leel Lee office Tracy rg Wayne Oberg Sarah Rathlisberger Jennifer Schreiber Jim Thares , �, " ->P,, " - �, I/ Employee Signature Supervisor Signature Date approved Special Project # or Description Circle department code.- 101-41110 ode: 101-41110 101-41310 101-41410 101-41520 101-41800 101-41910 101-41920 101-41940 213-46500 Circle expense code: 421990 431950 431990 432200 433100 443300 443700 443990 Other q3, h, ^0 City Council Administration Elections Finance Human Resources Planning and Zoning Data Processing City Hall Economic Development HRA General Operating Supplies Newsletter Services Miscellaneous Prof Services Postage Travel/Training Expense Dues Membership & Subscrip Licenses and Permits Misc, Other Expense 16-1) C en -,e -a4, 4dl Julie Cheney From: Angela Schumann Sent: Thursday, October 6, 2016 8:38 AM To: Julie Cheney Subject: RE: Credit Card Charge - Vicki 213-46301-434600 Angela Schumann, AICP Community Development Director City of Monticello www.ci monticello. mn.Lis 763-271-3224 Email correspondence to and from the City of Monticello government office is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. From: Julie Cheney Sent: Wednesday, October 5, 2016 1:10 PM To: Angela Schumann <Angela.Schumann@ci.monticello.mn.us> Subject: Credit Card Charge - Vicki Angela Vicki submitted a credit card charge for a purchase related to the IEDC breakfast this morning. Please provide coding. Thanks, Finance Assistant City of Monticello 763-271-3205 Ju lie.Cheney@ci.monticel lo.mn.us AP@ci.monticello,mn.us Mo4i�eff ' o Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. 1 Ventnor M a,;F (2f—xb-A ��4 CbMMJA CJL Daw of Transaction CITY OF MONTICELLO Ghost Card Transaction 91ease attach the Invoice/ receipt and any other avaiiabie docurnentation to this form. To be completed by purchaser: Amount Cfrde purchaser name, Debbie Davidson (Julie Cheney Egn l ry. 4 Expense Code a ( . /, -I U ' k - GO ?A4. L4 54 aQ . L4431I -Ic"CV Monticello tvhamber of Commerce Pp Box 192 205 Pine Street Monticello MIN 55362 Bill T�) Accounts Parable Monticello City of 505 Walnut Street Suite #1 VlorlticiAo, JOIN 35362 Description 21)16 Ciramk cr lunch -.MCC (Jim -!hares) 0 {�, u'?4. vq_�` Date Invoice # 811X=016 977a YIha••k "k rEr your du wkment tp tka Monp'eeU c6mm6ar or cvmmerca & kwuarg. TH# sfo eiwl Chamber -Vrtsonfs d•i iwftrmgiS Of b�i"4j and Sgew" 0 ftetrt glhtn ko the"eF and FaM&I tt rmgiOnAf Pvoiperity. Mdn6r.Alfo ChaMbar ie prpLLd tO (dr" aS fW IrX. f door' !a w fine conww..i4. TRe eha-fxr it a F.19— na f— bwsinr a, resident and viFirwi afiks_ weo"4iFW -ftA n ation and &41 Y A604C Nis A.ft, dnrauregisq . vWmig and cumrnunAV grpwdA In addilidn !A ri6jWV3 M Chi ardm TOW Amount Due Date 91112016 15.00 763-295-2700 mercy rnonticellocdcoln http-//www.moriticeIlocci_coxrt Julie Cheney From: Jird Thares Sent: Tuesday, August 30, 2016 328 PM To: hi lie Cheney Subject- RE: Monticello Chamber of Commerce Inv# 9677a S1 5.00 Julie, yes okay to pay, Code to 213-46301-431�1 From: Julie Cbeney Sent: Tuesday, August 30, 2016 2,00 PM To: Jim Thares Subject: Monticello Chamber of Commerce Inv# 9677a $15M Jim Attached is an invoice from the Monticello Chamber of Commerce for the August lunch. Okay to pay $15.00? Please provide coding. Thanks, Finance Assistant City of Monticello 763-271-3205 Ju I i e -C h en ey 2 cisnontrceI1q. ,us ��iti QF � MoWii Epwil correspondence to and from the City of Monticello government offices is subject to the Minnesota 6overnment Data Practices Act and may be disclosed to third parties_ Monticello Chamber of Commerce PD Box 192 205 Pirie Street Monticello Mini 55362 Bill To Accounts Pkyable Monticello Community Center 505 Walnut Street Suite 4 Monticello, MN 55362 Description 2116 Chamber Lunch -MCC (Ann M asack) Thank you for y4Wr tq,nw,;t-4, t tb !h6 MDr-1*eif0 4>ainber pl CMxr vC4 & f-d,4A y. TF c Mantieella 4 haMi Er x9preu-05 Ctie il'UFM6 of buiinaid ARIL sores tp perm y buSintfids AFLA €trmglAtr rugianaf prg;fsritg. JIT&*tiein0 0�4wbdr d fraud !a Yervx " tke 'fr t d"r- to Our fi-4 cor-.Nonny. TNe dwmber is a MO. rt# for b'a6-MU, reiidl45#s r'd vaiwn af&a. peyvd,tiq i-&ri .afid- And ini&jkt about the area, p-0p,.ra f..� teoFon+re 4�d td, -WN" growth in addrtiMn to e..ff,U3i,itle4yq WrteaMing VjLitort to eke Urea Date Invoice # 8/1V20.16 9684a Total Due Date 91112,0161 Amount --- 15-00 $15.40 763-295-2700 inarcy@monticellocci.com http,//www.montice1locci,com Julie Cheney From: Ann Mosack Sent: Tuesday, August 30, 2016 3:19 PM To- Julie Cheney Subject: l RE- Monti Chamber Inv# 9684a $15.00 Oka} to M - 2264512 100. l coNLIdn-L find a rc&Intion cxpcnsc line, so 1 0435e the dues memhership expe„se line. Please let me know if I should chane this in Nhc rutwc. Thanks, Ann From: Julie Cheney Sent: Tuesday, August 30, 2016 2;01 PM To: Ann Mosack <Anri.MosackC ci_manticello.rnn.us> Subject: Monti Chamber Invi# 9684a $15.00 Ann Attached is an invoice from the Monticello Chamber far the August Iunch. Okay to pay 515.007 Please provide coding if passible_ Thanks, ju-t.P Cheney Firkence Assistant City of Monticello 763-271-3205 Ju ILe_CheieYeo.mon, icel lo.rnn.u5 (t>rY ClF Monti�eflo Email correspandence to and from the tarty of Morlttceffo government offices is subject to the M nnesotc Government Dote Practices Act and noy be disclosed to third parties. 1 Merchant: Monticello Chamber of Commerce & Industry 246 Pine S1reol PO Box 192 Monliceilo, MN 553(5-� 7632952700 U Ort Descrlpllan: Aloraticello Ct}amher I n0hes Order Number: R.O. Number: Cuslamer ID: Invoice Number; 9684x. aG77a Billing lnformatlon Julie Chcnr--y CityaFMantiaeIlo Pa.-rrvrTi 1ntmm3tien UaWtrne- Transaction IQ; Transacfi0rr Type-. TransaaYion Slalus: Authohzadon Code; Payment Method: Shipping Infformat ion 1"ep-201612903;52 PDT 8652533630 Authorization wl Auto Captire CapturedAPending SePlennent 441412 Visa XX87B9 Shipping; 0.04 Tax; 4.44 Tolal; USD 30k0 Julie Cheney From- Marcy Anderson < rna rcy@ rnonticellocci.com> Sent, Friday, September 16, 2016 2:07 PM To: Julie Cheney Subject: F: receipt Attachments: SKM BT_C36016091613040.pdf Hi Julie, Here is tie receipt for your payment to invoices 9684a and 9677x. Thank you for raking care of these. Have a great weekend! Sincerely, Marcy ArA rsonn Director 763-295-2700 ti fice 763-272-3310 direct 763-295-2705 fax UPPI montkcello ■IMMM loanR iIE ChrambEr of (am meru & Industry From: monticellocci gmail.com [manito:montitellocci a@gmail.corn] Sent: Friday, September 16, 2016 1;05 PM To: Marcy Anderson <marr-y rnontkcellocci.rom> Subject: Messagefro rn KM BT -0360 cndor C4P7' 7. Date of Transaction M NTICELLO Ghost Card Transaction Please attach the invoice/ receipt and any other aVail �ible documentation to this form. To be completed by purchaser: Amount S 1. S;-. co Expense C6de . � "7j Monticello Chamber of Commerce PO Box 192 205 Pine Street Monticello MN 55362. Bill To Accounts Payable Monticello City of 505 Walnut Street Suite # Monticello, MN 55362 Description Z#tG Chamber Lunch Now the Rcyabr Candiduter,-MCC (Jim ThaNS) t� c� 2615 1 I Date lnvoice # 6/27!2016 9453a Due Date 7/12/2016 T;WrLk ynw for "wr ca..w&tnt to tFe MA tiMQ- Gh.%FLke of CtW-wdrU & hsdwstrV. YAe rau 1. 4allo Chop +6e ropetsan#s she intereca of hain■ss " serves to stri-gom Ndinoues &r 4 stirnuiate re,qi" pra€ t if g. Mantiedma Chg—bsr aF pro" to reevf M ehe 1.0-t door• to our fine eomrnenitq. Ti,e ehe..,$gr is a rjdo Fr For &ufinesiei, nESkA nft er.d wiFi VV% AfAIL. fraN4iiAy inforWwtion end infixht dIE44 04 ;rep, #p�C*Hr&' q �i; p..d oomrounrty gra i. add+tidm tO e�YtiwiMitiee(ty W&Mw ing vifiCOG W tke pF#OF Total 15.00 $15.00 763-295-2700 marcy@a monticellocci_carn http-./Iw)xr v.monticellocci.com Julie Cherie From: Jim Thares Sent: Friday, September 9, 2016 2.13 PM To: Julie Cheney Subject; RE: Monti Chamber of Commerce Frye# 9453a $15,00 Yes, It is okay to pay, From: Julie Cheney Sent: Thursday, September 08, 201.6 3.14 PM To: Jim Thares Subject: Monti Chamber of CbmmercE� Inv# 9453a 515.00 Jim Attached is an invoice from the Monticello Chamber of Commerce lunch. Inv#i 9453x, Okay to pay $75.00? Thanks, .Tuhe Cheney Fincince Assistant City of Monticello 763-271-3205 JuIie-Ch.eryeyegi,rnonti ceIlo,mn,tas CITY OF Montido Erwf) correspondence to and from the City of Monticello gaverrinwnt offices is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties, Julie Cheney From: Auto -Receipt !norepIyCka rnai1.autho6ze.net> Sent- Friday, September 23, 2016 2.23 P To: QIP Sub*t: Transaction Receipt from Monticello Chamber of Commerce 8t Industry for 315.00 (USD) Description; Member paymenI for Monticello Public Library = Chani1%cr Lunch for nm Th ares. Invoice date 8! 17/16 Invoice Number 1204230 Billing Information Shipping Iri iirrindian Julic Cheney City of Monticello SOS Walrrul Street Suitt 1 Monticello, MN 55362 U apci_monticel lo. mn, us 763-271-3205 Oatell`ime' 23 -Sep -2016 12;23:21 PDT Transaction ID; 8663136527 Payment Method, Visa xxxx8769 Transwction Type: Puruhasc Aulh Code: 009547 Monticello Chamber of Commerce & Indust -y Monticello, MN 55362 u marcy@monticellocci.com 9 Total; $15.00 (USD) Checkout Page l of 1 Checkout Successful Translate Member payrnonI for Monticello Public E_ibra ry Count: 1 15-00 Transaction ID: 8663136527 C Number: 8769 Amount, 15.00 A copy of this receipt hes been emailed to ap ci.moo icello,mn_us Thank you, Monticello Chamber of Commerce and Industry Continue haps:Pmonticellocci,chambermaster.com/checkouticart?memld=701 &repld=2798 912312016 Julie Cheney From- info@monticellocci.com Sent: Friday. September 23, 2016 2-23 PM Subject: Online Payment Confirmation Your online payment request has been received by Monticello Chamber of Commerce and Industry. Payment Confirmation Mame: Julie Cheney Company: City of Monticello Transaction Number: 8663136527 CC Number: 8769 Amount: 15.00 Description Itam(s) Quantity ^ry Total Amount Member payment far Monticek Public Chamber Lunch for Jim Thares. Invoice date q 15,00 Libr;ry WIV16 Grand Total: 15.00 This Email was automatically generated. For questions or fecdback, please contact us at, Monticello Chamber of Commerce and Industry 205 Pine Street PO Box 192 Monticello, MN 55362 (763) 295-2700 info@montieellocci.com blip. //Wu'W, monticel locci, com Vendor N\,I,M 64V Date of Transaction j/ Y CITY OF MONTICELLO Ghost Cord Transaction Please attach the invoice/ receipt and any other available documentation to this form. To be completed by purchaser: AMOUnt •L--A--Of Circle purchaser name: Debbie Davidson Julie the ev ig a re Expense Code 0 i � • 44-3ol. r W Monticello C hamber of Corn Lncrce PO Box 192 205 Pirie Street Monticello NfN 55362 Accounts Payable Monticello City of 505 Walnut Street Suite #1 Monticello, MN 55362 Description 21) L6 Charrmher l.uucir -MCC (Jim Tharcs) i 0� Thank ypu Fu goer M Mwi'fm4.d eo 6C MCv.ClefbD Ck +bfr Of Cv+� ZF+ Sr rruclustr�. The ManticeND CkLnwkr rsprxunis 6M intertyti of $aline% w,d UFM 0 ArtrL.JtiWn Gds+ncs6ds Wed gtirem&te regiurwf prpsFeri - m&SejejMo Cpie bir n prwal u Le as thr mAnm t door' to awr KFiv rae di.umbtr is a vapu1r{4 Fur basinesses- rssi,(I .es a" vuito s oliis, providing i.farrnetion And insight nboat ti.t Aran. a.ecnrAgi V sonnarwie &wd [ah.h.WMeg grcwl� i' 44ditiPn tr wetcarnins vditar9 to thr Px*& rt. Date Invoice 912212016 9751a Due Date 1017/2016 Amount 13,00 33� Total $15X0 763-2.95-2700 marc} monticellocci-coni http://www.monticeliocei.cDrn Julie Cheney From: Jim Thares Sent: Monday, September 26, 2016 3:59 PIVII To: JkiIie Cheney Subject: RE; Monticello Chamber of Commerce Inv# 9751a 515.00 Yes, i# is okay. Code it to: 213,46301-433200 From: Julie Cheney Sent: Monday, September 25, 2016 3:32 PM To: Jim Thares Subject: Monticello Chamber of Commerce Inv# 9751a $15.00 Jim Attached is inv# 9751a from the Monticello Chamber of Commerce. Okay to pay $15.00? Please provide coding, Thanks, furw Chewy Finance Assistant City of Monticello 763-Z7I-3205 Ju1ie.Chinnev ca_montitelIo-mn,us APC ti.monticeI Io.mn.us � nticeno Email correspondence to and from the City of ManticeUo government offives is subject to the Minnesota Government Data Practices Act and mays be disclosed to third parties, Julie Cheney From: info monticellocci.corn Sent: Tuesday, September 27, 2016 3.09 PM Subject: Online Payment Confirmation Your online payment request has been received by Monticello Chamber of Commerce and industry. Payment Confirmation Name: Julie Cheney Company: Monticello Oily of Transaction Number: 8669102237 CC Number: 8769 Amount: 15.00 Description Item(s) Quaritilty Total Amount Member payment For Monticello City of None 1 95.00 Grand Total, 18.00 This Email was automatically generated. For questions or feedback, please contact us at: Monticello Chamber of Commerce and Industry 205 Pine Street PO Box 192 Monticello, MN 55362 (763) 295-2700 i nfo@mo nticellocci.com htip:/iih-ww.monticellocci.com Julie Cheney NEENEEPO From: Auto -Receipt <norepiy@mail authorize_net> Sent- Tuesday, September 27, 2016 3:07 PM To: AP Subject: Transaction Receipt from Monticello Cumber of Commerce & Industry for 515,00 (USD) Dcscripticn; Member payment for Montioel10 City of z Invoice Numbcr 1213994 Billing In formal ion Julie Cheney Monticello City of 545 Walnut Street Suite I Monticello, MN 55362 US apOtA. 6. Mont icel 1p_rnn. us Shipping Information Total: 515.00 (USD) R DateeTimc- 27 -Sep -241613:07; 29IV5' Trarmaion 0- 8669102237 Payment Method; Visa XXXX8769 Transaction Type: Purehase Auth Code: 099817 Monttceilo aarnber of Commerce & Industry Mordioelio. MN 55362 yrs ma rcy@ montioellocci_cnrn CITY Of MONTICELLO City Hall Gard Transaction Vendor Date of Transaction f2;51 Please attach the invoicelreceipt and any other available documentation to this form. To be completed by purchaser: Amount. Circle Purchaser name: Jeff O'Neill Jacob Thunander Angela Schumann Vicki Leerhoff Tracy Ergen Wayne Oben Sarah Rathlisberger Jennifer Schreiber _ are Rachell-w hard P Yee Signature ervisor Si nature 7 Date approved Spiel Project # or Description Circle department code: 101-41110 101-41310 101-42410 101-41520 101-41800 101-X31910 101-41920 101-41940 3-46506---- 213-46301 Circle expense code: 421990 431950 431990 4322 r.''— 433140 ..... 443300 443740 443990 Other City Council Administration Elections Finance Human Resources Planning and Zoning Data Processing City Hall <C— Economic Development A General Operating Supplies Newsletter Services Miscellaneous Prof Services Postage Travel/Training Expense Dues Membershilp & Subscrip lro2nses and Permits Misr— 01her Expense 9r23l2016 2016 Ilii tiativL? f Culdakjcn 3C6Year Cejsbrabon � r Initia } LI F 0 U N O A T I O N When 2016 Initiative Foundation 0 -Year Celebration Join us W. 7 gt the R vt r'S Edge 00nvenlion Cenler 8S we cele brace 30 years 01 people- and Add to C a lendar phdan Ihrapy-pawere�d "mmunity solutions and rook ahead to ole `Wriat if?' p ssibililies for the next threo decades Where I is r r (1:.q. 0-1-1i ii7rt.ii C., I., ;l. 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D nv ng p reCb o ns GGrYgi�r 1V donation loday to help tike Wtibtive Foundation conlin ue its good work In ttw re gion- It c EKJW bo $30 For eae h yea r of serwlc{ the Irlitialive FoundalJon has provide d to Central Minne sola, or it could be 5300 or 33.000.7hr remount is complelaly up la yoke. Contakcl Visit M113h;0grvemn.wgAwgarLizadnNlnl11401%,u-Foundalion to get Started, Trunk you, ae aktays, lot pftr past and Suture support, 7— View and print my ticW(r. r Lo&i:,LOtlnd.crg © Snare this event on kacE3book 13 T eel that you're a _lR7dl+,]g Personal Information Fkrst Name. Last Name. Organization Mow Email Address: Address 1: Address 2' City_ Slate: 21P Code: Phone Cel! Phone Jim Thams City Of Monti"No iim.twrey pi,mpfilicello.mn.us 505 Walnul Slreei Suite t Molricello Minner,otd 55382 763-271-3254 $12.21$•8357 Please e mai l your guesl names Do sgill&bund prg. Payment Summary Payment Meihq.� Paid By PayPal A"1h) O ftbrtrs Individu BI Tickel Tion owri lly Price ?Wjj 1 $75.00 575.04 Subtotal- $75.00 TOTAL: $75.00 hitP&:lAevE'rets.r20.C4n6tantcontaC'I.CCrnheglSler,rpp reflrn?Cu6tom1 OOiCkW9rnx4ExLKMrn grTS-46OXW BUUx7UnxiG(AER0tZrnp2h8kXjtv11pJ14'ni2KJ6 wuo... ill EDA Agenda — 11 /09/16 8. Consideration of setting a meeting for presentations of Small Area Study Proposals (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider setting a separate meeting date and time to hold presentation interviews for selection of the best Small Area Study Proposal. The entire EDA will be asked to attend the meeting and participate in the public meeting interview process for selecting the best qualified consultant to complete the Small Area Study in Downtown Monticello. City Council will also be invited to attend. A specific date and time is the prerogative of the EDA. A calendar is attached for your use. Although staff has yet to compile the interview questions, the basic interview structure will be 30 minutes +/- with a question and answer follow up of approximately 10 minutes. Al. Staff Impact: Current staff levels are capable of carrying out the entire process of coordinating the Small Area Study. The proposed interview step is just one of numerous work tasks involved in the objective. A specific estimate of staff time involved in the interview process is 4 to 8 hours. Staff time involved in preparing the RFP, reviewing submitted proposals and presenting the results to the EDA for consideration is 25 to 30 hours. Staff commitment during the actual study completion process may be closer to 100 hours. A2. Budget Impact: Funding is included in the proposed 2017 EDA budget. Staff has estimated the budget impact for the small area study at approximately $45,000 to $55,000. Staff time supporting the consultant in arranging meetings and disseminating information about the study to obtain stakeholder feedback can support a reduction in costs for the consultant services. The interview process is a very minimal cost consisting of copying and labor expenses. B. ALTERNATIVE ACTIONS: 1. Motion to select a date and time to conduct interviews for proposal submitters for the Downtown Small Area Study. 2. Motion to table selection of a date and time to conduct interviews for proposal submitters. C. STAFF RECOMMENDATION: Staff recommends that the EDA consider a date and time for conducting interviews that works well for all participants. The meeting will be posted as a public meeting and is open to the public as well. D. SUPPORTING DATA: A. Calendar with possible dates November 2016 Z. Veterans Day 13 14 15 16 17 Is 20 21 22 23 24 25 26 Thanksgiving 27 28 29 30 0� =' EDA Agenda: 11/09/16 9. Consideration of Director's Report (JT) A. REFERENCE AND BACKGROUND: The northwest Monticello site is still under consideration by the large international manufacturing firm. The most recent request for information by Greater MSP, which is the point of contact for the site search, was for land prices. Ongoing updates will be provided to the EDA and any items needing action will be brought before the EDA as needed. 2. A high tech precision machining firm is still reviewing site and financial assistance program information provided by staff. MN -DEED is coordinating this site search. As more information is received regarding this prospect, it will be provided to the EDA and any items needing action will be brought before the EDA as needed. Additional follow up meetings were held with Groebner, Inc. discussing site and building options. Potential funding assistance packages were also reviewed. 4. Submitted the 130 East Broadway (Block 34) Limited Site Investigation (LSI) proposals to MN Dep't. of Commerce Petro -Fund Administrator and received confirmation of the most economical and qualified consultant for the LSL Contacted all proposers to inform them of selection and further discuss /define next steps with selected consultant. The firm selected to conduct the LSI is METCO, LaCrosse, Wisconsin. They are very familiar with MPCA standard LSI Scope of Work activities from past experience (see attached Exhibit). On site investigation work is expected to begin in early December 2016. Other Activities during the month include: 5. Attended Greater MSP update sponsored by Wright County and held in Buffalo. 6. Follow up contact with Bill Gorton, KW Midwest regarding Block 52 and 34 Al. Staff Impact: Minimal staff time is involved in preparing the staff report A2. Budget Impact: No extraordinary budget impact; normal business activity B. ALTERNATIVE ACTIONS: None requested or required. 2. Motion if the EDA feels direction is needed on items 1 -6. C. STAFF RECOMMENDATION: No recommendation requested; informational only. A SUPPORTING DATA: A. Metco LSI Proposal dr Excellence through experience- 709 Gillette St., Ste 3 ♦ La Crosse WI 54603 ♦ 1- 800 - 552 -2932 ♦ Fax (608) 781 -8893 Email: rona @metcohq com ♦ www.metcohq.com September 16, 2016 Jim Thares City of Monticello Economic Development Manager 505 Walnut Street Suite 1 Monticello, MN 55362 RE: Limited Site Investigation Proposal for the Former Municipal Gas Facility site in Monticello, Minnesota Dear Mr. Thares, Per your request, here is the LSI (Standard Scope of Work) proposal for the Former Municipal Gas Facility site in Monticello, Minnesota. WHY HIRE METCO ? ?? We are a small, family -owned company located in Hillsboro and La Crosse that has been installing, servicing, and removing underground storage tanks for over 40 years and has been doing environmental projects in Minnesota and Wisconsin for over 26 years. To date, we have been granted Final Closure on over 654 contaminated sites. We specialize in handling all aspects of our projects for our clients and have an excellent reputation with both the regulating and funding state agencies. I am a native Minnesotan growing up in Lakeville and Ely and earned my degree in Geology from the University of Minnesota — Duluth. I am also a Licensed Professional Geologist in both Minnesota and Wisconsin. A LIST OF PETROFUND PROJECTS COMPLETED BY METCO HAVE BEEN INCLUDED WITH THIS LETTER: WORKSCOPE 1) Prepare a site - specific health and safety plan. 2) Clear public utilities through the Gopher State One Call. Private utilities will need to be located by the client. 3) Advance four borings to 25' bgs, one boring to 40' bgs, and five borings to 10' bgs in general accordance with the Minnesota Department of Health guidelines. 4) Collect and screen continuous soil samples obtained from the borings with a field PID. Also classify soils. 5) Collect seven soil samples to be analyzed for GRO and PVOC'S. 6) Collect five ground water samples to be analyzed for GRO and VOCs. 7) Collect three soil samples for grain size analysis (with hydrometer). 8) Collect five soil gas samples to be analyzed for EPA Method TO -15 (full scan). 9) Complete a risk evaluation of the site which includes receptor surveys for water wells, vapor, and surface waters. 10) Provide an Investigation Report (LSI only) to the MPCA upon completion of the investigation. 11) Pursue Final Site Closure. NOTE: We prepare all the PETROFUND Reimbursement Applications at No Cost METCO appreciates the opportunity get this site closed for you. Please call me if you have any questions or need any further information. Sincerely, Ron Anderson PG Senior Hydrogeologist Fuel System Installation Sales, Service, Supplies ♦ General Contracting ♦ Environmental Consulting PETROFUND PROJECTS COMPLETED BY METCO INCLUDE: Interstate Motor Truck — Albert Lea Woody's Service — Baudette Sustane Natural Fertilizer— Cannon Falls Hubert Residence — Chaska Yocum Oil Co. Eagan Card Lock — Eagan River County Cooperative — East Bethel Goodhue Country Station — Goodhue Croel Redi Mix - La Crescent La Crescent Bulk Plant — La Crescent La Crescent Kwik Stop - La Crescent Martin Bros. Trucking — La Crescent Old CBS Holmes Property - La Crescent Saver Stop - La Crescent Former Pahls Superette - Lakeville 118 Parkway Ave. - Lanesboro Yocum Oakdale Bulk Facility — Oakdale 1411 Hwy 19 - Redwing Rochester Transfer & Storage - Rochester 101 W. Jessie St. - Rushford 206 S. Mill St. - Rushford Gielow Property — Rushford Highland Chateau Nursing Home — St. Paul Taconite Community Center— Taconite Primeau Residence — Tonka Bay Cunningham Property —Twin Lakes Sinclair Station — Winona Westfield Golf Course — Winona Fuel System Installation Sales, Service, Supplies ♦ General Contracting ♦ Environmental Consulting Petroleum Tank Release Cleanup Fund Standardized Proposal and Invoice Form ^NESOrn DEPAttT.aE[T OF Limited Site Investigation (LSI) COMMERCE Standard Scope MPCA Leak # 20142 Applicant Name city of Monticello Address 505 Walnut St., Suite 1 Monticello, MN 55362 Leaksite Name Former Municipal Gas Facility Site Address 130 Broadway East Monticello, MN 55362 $6,290.00 Amount Invoiced fo LT., Pro osed Pro osed Tasks Page 1 of 2 7/2014 ...vu..uu. u.c..0 . .v�.ry >u. u...n ...vv.�.�.. v.... Limited Site Investigation (LSI) Standard Scope INVOICE SUMMARY (to be completed by consultant after the work has been Total amount invoiced for proposed tasks (enter amount from page 1) Total amount invoiced for tasks not proposed (enter amount associated with column A of the Change Order form) GRAND TOTAL AMOUNT INVOICED FOR WORK PERFORMED CONSULTANT Consultant Providing Above Proposal Contact Person Phone Fax E -mail Address I hereby certify that this document accurately reflects the details specified in the RFP dated: September 26, 2016 and the anticipated costs for a limited site investigation, which total $6,290.00. 1 further certify that the hourly rates to be charged for consultant services WILL X WILL NOT exceed the maximum hourly labor rates for consultant services listed in Minn. Rule 2890.1400 [maximum hourly rates areas follows: SLP = $157, MLP = $116, ELP = $85, FT = $79, DP = $67, WP = $481. If line is noted, it is_sumed to be "will not." Ronald J. Anderson Consultant Name (please print) METCO Consultant Company APPLICANT — 1-4`1 e Consultant Signature This proposal must be signed and dated by the consultant. To accept this proposal, sign and date it in front of a notary public. Signature of applicant indicating acceptance Date Applicant Name (please print) Company 09/26/16 Date 1593 Petrofund Registration Number NOTARIZATION (of applicant signature) Signed or attested before me this _ day of , 20_ Notary Public [stamp] My Commission Expires Page 2 of 2 7/2014