Planning Commission Agenda 01-05-2016
AGENDA
REGULAR MEETING - MONTICELLO PLA NNING COMMISSION
th
Tuesday, January 5 , 201 6 - 6:0 0 p.m.
Mississippi Room , Monticello Community Center
Commissioners: Brad Fyle , Linda Buchmann, Sam Murdoff , John Falenschek,
Marc Simpson
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Steve Grittman ( NAC ) , John Rued
1. General Business
A. Call to O rder
B. Consideration of approving m inutes
st
a. Regular Meeting Minutes December 1 , 2015
C. Citize n Comments
D. Consideration of adding items to the agenda
2. Public Hearings
A. Public Hearing Consideration of a request for amendment to the Monticello
Zoning Ordinance, Chapter 4, Section 5(I) Temporary Signs and Chapter 8,
Section 4 Definitions for amendments to Temporary Sign regulations
Applicant: City of Monticello
B. Pub lic Hearing Con sideration of a request for amendment to the Monticello
Zoning Ordinance, Chapter 5, Section 1 Use Table, Section 2 Use - Specific
Standards , Section 3 Accessory Use Standards and Chapter 8, Section 4
Definitions for amendments regulating Massage The rapy
Applicant: City of Monticello
C. Public Hearing Consideration of adoption of the Monticello 2016 Official
Zoning Map
Applicant: City of Monticello
3. Regular Agenda
A. Consideration of election of officers for 2016
B. Consideration of an update on the Mont icello Comprehensive Plan
Transportation
C. Consideration of the Community Development Directors Report
4. Added Items
5. Adjournment
MINUTES
REGULAR MEETING - MONTICELLO PLA NNING COMMISSION
Tuesday, December 1st , 2015 - 6:0 0 p.m. Mississippi Room , Monticello Community Center
Present : Brad Fyle , Linda Buchmann, Sam Murdoff , John Falenschek, Marc Simpson
Absent: Council Liaison Charlotte Gabler
Staff: Angela Schumann, Steve Grittman ( NAC ) , John Rued
1. General Business
A. Call to O rder
Brad Fyle called the meeting to order at 6:00 p.m.
B. Approve m inutes
ND
LINDA BUCHMANN MOVED TO APPROVE THE NOVEMBER 2 , 2015
REGULAR MEETING MINUTES. MARC SIMPSON SECONDED THE MOTION.
MOTION CARRIED 5 - 0.
C. Citizen Comments
None
D. Consideration of adding items to the agenda
Council A ction Updates (Fyle)
2. Public Hearings
A Consideration of a request for an amendment to a Conditional Use Permit for a
.
Planned Unit Development for the Monticello Big Lake Community Hospital D istrict
Campus (CentraCare Health Monticello) for the continued use of an accessory
heliport Applicant: CentraCare Health System
Steve Grittman summarized that CentraCare Health Monticello had requested that the
hospital be allowed to continue to use the western portion of its facility parking lot as a
heliport until a permanent site has been established . He noted that s taff rec ommend
approval of the request to amend the conditional use permit contingent on conditions
included in Exhibit Z.
Brad Fyle opened the public hearing.
Hospital representative Troy B arr ic k responded to questions. He suggested that
exten ding the permit would provide the additional time needed to review traffic flow
and parking patterns resulting from the operational growth currently underway at th e
facility prior to planning for a permanent helipor t location . He s tated that there had
been no adverse patient outcomes or negative parking impacts resulting from utilizing
the lot for occasional medical tra nsport.
Hearing no further comment, the public hearing was closed.
Planning Commission Minutes: 12/01/15
S AM MURDOFF MOVED TO ADOPT RESOLUTION PC - 2015 - 019
RECOMMENDING APPROVA L OF AN AMENDMENT TO CONDITIONAL USE
PERMIT FOR PLANNED UNIT DEVELOP MENT FOR THE MONTICE LLO - BIG
LAKE COMMUNITY HOSPI TAL (CENTRACARE HEAL TH), APPROVING A
TEMPORARY RELOCATION OF THE HELIPORT FACI LITY, BASED ON
FINDINGS IN SAID RES OLUTION AND THOSE CONDITIONS IN EXHIBIT Z.
LINDA BUCHMANN SECON DED THE MOTION. MOTI ON CARRIED 5 - 0.
EXHIBIT Z
Amendment to Conditional Use Permit for Planned Unit Development
1013 Hart Boulevard , Lot 1, Block 1,
nd
Monticello - Big Lake Community Hospital District Campus 2 Addition
1. The PUD amendment shall be valid for a period equal to the lesser of:
a. Five Years; or
b. Notification from the City of Monticello that parking and/or circulation
congestion on the site requires a permanent relocation of the heliport
impr ovements.
2. The applicants shall enter into a development agreement or temporary use
agreement specifying the time limits noted above.
Schumann noted that this item would be considered by the City Council as part of its
th
December 14 , 2015 agenda.
3. Regular Agenda
A. Consideration of recommending appointment of Planning Commissioners for 2016
LINDA BUCHMANN MOVED TO RECOMMEND THE APP O INTMENT OF
COMMISSIONER FALENSC HEK FOR A THREE - YEAR TERM ON THE
PLANNING COMMISSION. SAM MURDOFF SECONDED THE MOTION.
MOTION CARRIED 4 - 0. (J ohn Falenschek did not vote.)
Schumann noted that t he City Council would ratify appointments retroactive to the first
of the year at its first meeting in January .
B. Consideration of a recommendation as related to Interim Ordinance #609 for
Temporary Signage
Schumann provided information related to t he h istory of establishing the interim
temporary sign ordinance . She noted the importance of amending the existing
ordinance rather than extending the interim ordinance due to expire in January , 2016 .
S chumann noted that both the existing and the interim ordinance s require a permit . T he
existing ordinance a llow s one temporary sign per parcel , up to 32 square feet in size ,
for a maximum of 40 days per year . The interim ordi nance allows one temporary sign
2
Planning Commission Minutes: 12/01/15
per business ( per 75 linear feet of right of way ) , up to 40 square f eet in size , located on
the parcel on which the business is located, for an unlimited number of days (with a
requirement that the number of days be tracked and reported ) .
Schumann presented photos of te mporary signage in place in the community . She
pointed out that , despite proactive education and responsive enforcement efforts ,
temporary signage violations often result in visual clutter which may dilut e the
message and reduc ed visibility which may compromise traffic safety .
John Rued p resented information relate d to state regulations prohibiting sign place ment
in the right of way . He also explained that the City s enforcement process emphasize s
educati o n rather than immediate formal action in response to a violation.
Schumann also provided information related to temporary sign provisions in
surrounding communities . There was some discussion related to reducing the number
of days allow able and breaking up the permi t time frame to allow for a check point .
Rued suggested that signage be defined as permanent after 180 days of use .
Schumann indicated that she would pr opose a range of days allow able and work with
the Chamber to obtain business community input . She noted that t here seemed to be
g eneral agreement related to increasing the square footage of temporary signage .
SAM MURDOFF MOVED TO RECOMMEND THAT STAFF PREPARE
ORDINANCE AMENDMENTS RELATED TO TEMPORARY SIGNAGE AS
DIRECTED BY THE PLAN NING COMMISSION AND TO CALL FOR A PUBLIC
TH
HEARING ON SUCH AMEN DMENTS FOR JANUARY 5 , 2015. JOHN
FALENSCHEK SECONDED THE MOTION . MOTION CARRIED 5 - 0.
4. Added Items
Council A ction Updates ( Fyle) - Council approved amending zoning ordinance s related
to the Quarry Church CUP , Brewer ies , Taproom s and M icrodistiller ies , a s well as
various h ousekeeping amendments . Council action updates will be provided as part of
the
Interchange L and U se S tudy (Schumann) - Staff will schedule meetings to seek board
input related to the concepts identified as part of the Interchange Land Use Study .
5. Adjourn
LINDA BUCHMANN MOVED TO ADJOURN THE MEETING AT 7:07 PM. MARC
SIMPSON SECONDED THE MOTION. MOTION CARRIED 5 - 0.
Recorder: Kerry Burri __
Approved:
Attest: ____________________________________________
Angela Schumann, Community Development Director
3
PlanningCommissionAgenda:01/05/16
2A.PublicHearing–ConsiderationofarequestforamendmenttotheMonticelloZoning
Ordinance,Chapter4,Section5(I)–TemporarySignsandChapter8,Section4–
DefinitionsforamendmentstoTemporarySignregulations.Applicant:Cityof
Monticello.
(AS)
A. REFERENCE&BACKGROUND:
InDecember,thePlanningCommissioncalledforapublichearingforconsiderationof
amendmentstothetemporarysignordinance.
TemporarySignsaredefinedbytheZoningOrdinanceasfollows:
SIGN,TEMPORARY:
Anysignwhichiserectedordisplayedforaspecifiedperiodof
time,including,butnotlimitedto,banners,searchlights,portablesigns,streamers,
pennants,inflatabledevices.
AsPlanningCommissionisaware,thereiscurrentlyinplaceaninterimordinancefor
regulationoftemporarysigns.TheCityofMonticelloadoptedtheinterimordinancein
Februaryof2011.Theinterimordinanceallowedanexpansioninallowancesfor
temporarysignage.Theinterimordinanceregulatingtemporarysignswasadoptedto
allowtheCityanopportunitytoanalyzethetemporarysignusageissueoveraperiodof
timeandwhetheramendmentstothe“Signs”sub-sectionofthezoningordinancewere
necessarytoaddressissueswiththeexistingordinance.Theprimaryissuesfor
evaluationwerenumberofallowabledaysofuse,allowanceperbusinessversusbuilding
orparcel,andsignsize.
Aninterimordinancerelatingtotheusageoftemporarysignssimilartothatadoptedin
2011wasapprovedinthesubsequentyearstothispoint.
Thefollowingtableillustratesacomparisoninflexibilitybetweentheexistingzoning
ordinanceandasallowedundertheinterimordinance.
InterimOrdinanceAllowances
CodeRequirement ExistingOrdinance InterimOrdinance
SignsAllowed Perparcel Perbusiness,signmustbe
locatedonparcelonwhich
businessislocated
NumberofSignsper 1 1signevery75linearfeetof
Location ROW,1signperbusiness
NumberofDays(Annual)40 Unlimited
SquareFootageofSign 32sq.ft. 40sq.ft.
PermitRequired Yes Yes
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PlanningCommissionAgenda:01/05/16
Theinterimordinancealsoprovidesadditionaltemporarysignallowancesasfollows.
SubjecttootherprovisionsofSection4.5(I),one(1)additionalflagdevice
shallbepermittedforarestaurantbusinesswithoutdoorseatingforaperiod
ofuptoonehundredandfifty(150)days,tobelocatedwithinoralongtheir
outdoorseatingarea.Suchsignageshallnotbelimitedbytheprovisionsof
Sections4.5(I)(1).
One(1)signshallbeallowedperstreetfrontageonnon-residentialproperties
whenapropertyisseekingtohireoremploypersonnel,providedthat:
Signmaybeuptoforty(40)squarefeetinarea.
o
Signmustbeonthepropertyonwhichthebusinessislocated.
o
Signmaynotbelocatedwithinapublicrightofwayoreasement.
o
Inaddition,theinterimordinanceincorporatedprovisionswhichrelatetoenforcement
mattersfortemporarysignage.Theseareregulationswhichstipulatethattemporary
signsmaynotbeplacedwithinpublicrightsofwayoreasements,requiresthepermit
holdertotrackthenumberofdaysused,andrequiresmaintenanceforsignmaterials.
ThecurrentinterimordinancewillexpireattheendofJanuary.Statestatuteallows
interimordinancetobeinplaceforamaximumdurationof18months.Interim
ordinancesareintendedtoallowamunicipalitytheopportunitytostudyanissueas
relatedtoofficialcontrols,suchaszoningordinances.TheCityhashadfiveyearsto
studytemporarysignimpactsunderaninterimordinance.
Assuch,planningstaffhasrecommendedtotheCommissionthattheinterimordinance
notbeextendedanotheryearandthattheCityadoptamendmentstothetemporarysign
ordinance.
ProposedOrdinanceAmendments,2012
Aspreviouslynoted,inDecemberof2012,thePlanningCommissionrecommendedto
theCityCounciltheamendmentofthetemporarysignprovisionswithintheexisting
zoningordinanceratherthanextensionoftheinterimordinancefor2013.
TheproposedamendmentsrecommendedbytheCommissionatthattimewerebasedon
ananalysisoftheinterimordinanceinpracticeinthecommunity.Analysispresentedat
thattimeincludedfeedbackfromthebusinesscommunity,permitdata,violation
information,andvisualobservations.
Asecondtablewaspreparedtoillustratetheflexibilitiesproposedunderthe
Commission’srecommendedamendmentstothesignordinanceversusthetemporary
signordinanceasitexists.Interimordinanceprovisionsarenotincludedinthistable.
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PlanningCommissionAgenda:01/05/16
2012PlanningCommissionRecommendationforAmendments
CodeRequirement ExistingOrdinance ProposedOrdinance
SignsAllowed Perparcel Perbusiness,signmustbe
locatedonparcelonwhich
businessinlocated
NumberofSignsper 1 1signevery75linearfeetof
Location ROW,1signperbusiness
NumberofDays(Annual)40 150Days
Size 32sq.ft. 40sq.ft.
PermitRequired Yes Yes
ProposedOrdinanceAmendments,2016
Inanalyzingpastrecommendations,permitdata,andtheprimaryenforcementissues
associatedwithtemporarysignage,planningstaffhavepreparedproposedamendmentsto
thetemporarysignordinanceforconsiderationbythecurrentPlanningCommission.
Theproposedamendmentsareasindicatedinthetablebelowandasincludedinthedraft
OrdinanceNo.629includedassupportingdata.
2016PlanningCommissionDiscussionforAmendment
CodeRequirement ExistingOrdinance ProposedOrdinance
SignsAllowed Perparcel Perbusiness,signmustbe
locatedonparcelonwhich
businessinlocated
NumberofSignsper 1 1signevery75linearfeetof
Location ROW,1signperbusiness
NumberofDays(Annual)40 120totaldaysperyear;two(2)
multi-daypermitsmaybeissued
peryear,nottoexceedtotal
numberof120allowabledays.
Size 32sq.ft. 40sq.ft.
PermitRequired Yes Yes
Nochangesareproposedtothedefinitionssectionoftheordinancewiththisamendment.
Assuch,allpennants,flags,banners,portablesignsandinflatabledevicesareconsidered
temporarysignswouldberegulatedundertheaboveproposedamendment.
3
PlanningCommissionAgenda:01/05/16
Indiscussingtheregulationswithlandownersandtemporarysignbusinesses,therewas
statedaneedtoallowtemporarysignsonadjacentparcelsheldincommonownership. A
provisionproposedtoaddressthisissueisincludedintheordinanceasfollows:
“Temporarysignagemaybelocatedonavacantparceldirectlyadjacenttoaparcel
occupiedbyanactiveandpermittedprincipaluse,whensuchpropertiesareheldinthe
sameownership.”
Off-premisesignageremainsprohibited.
Theproposed2016amendmentsweresentoutbytheMonticelloChamberofCommerce
tothebusinesscommunityforcomment.Asummaryofthefeedbackreceivedis
includedforthePlanningCommission’sreference.Inaddition,staffhascompiled
informationcomparingneighboringcommunities’temporarysignregulations.
Summary
Instaff’sanalysisfordevelopmentoftheproposedordinanceamendments,itwas
determinedthattherearetwoprimaryissueswhichtemporarysignordinancesare
intendedtoaddress:
1)Placementoftemporarysignsforpublicsafety:Themostcommonenforcementissue
foundovertheinterimordinanceperiodwastheplacementoftemporarysignageinthe
rightofwayorpubliceasements.Thisplacementcreatesasafetyhazardandisillegal
perstatestatuteandMnDOTrules.
2)Thevisualappearanceofthecommunity:Thevisualcluttercreatedbywhathas
essentiallybecomeanadditionalsetof“permanent”signstothosealreadyexistingona
givensitehasanimpactonthevisualaestheticofthecommunity.Overtime,
maintenanceoftemporarysignsplacedforextendedperiodsoftimemayalsobecomean
aestheticissueforthecommunity.
TheaboveissuesarereflectedinthepurposestatementstheCityhasalreadyadoptedfor
theregulationofsigns.Thefollowingisthespecificpurposeandintentofthesign
ordinance,ascitedinChapter4,Section5(A):
(i)
Regulatethenumber,location,size,type,illuminationandotherphysical
characteristicsofsignswithintheCityinordertopromotethepublic
health,safetyandwelfare.
(ii)
Maintain,enhanceandimprovetheaestheticenvironmentoftheCityby
preventingvisualclutterthatisharmfultotheappearanceofthe
community.
(iii)
ImprovethevisualappearanceoftheCitywhileprovidingforeffective
meansofcommunication,consistentwithconstitutionalguaranteesand
theCity'sgoalsofpublicsafetyandaesthetics.
Atthistime,theCommissionisaskedtoconsidertheinformationprovidedinthisstaff
reportinordertodeveloparecommendationfortemporarysignamendmentswhich
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PlanningCommissionAgenda:01/05/16
providethemeansandmannerfortemporarysigncommunication,whilemeetingthe
abovepurposesandintent.
B. ALTERNATIVEACTIONS:
1. MotiontorecommendtotheCityCounciltheadoptionofOrdinanceNo.629
amendingMonticelloZoningOrdinance,Chapter4,Section5(I)–Temporary
Signs,basedonfindingsthattheproposedordinancewill:
a. Promotethepublichealth,safetyandwelfare;
b. Maintain,enhanceandimprovetheaestheticenvironmentoftheCityby
preventingvisualclutterthatisharmfultotheappearanceofthe
community;
c. ImprovethevisualappearanceoftheCitywhileprovidingforeffective
meansofcommunication,consistentwithconstitutionalguaranteesand
theCity'sgoalsofpublicsafetyandaesthetics.
2. Motiontotableforfurtherreview.
3. Motionofother.
C. STAFFRECOMMENDATION:
Staffrecommendsalternative1above.Staffdoesnotsupporttheadoptionofaninterim
ordinanceforasixthyear.Statutedoesnotallowforcontinuedadoptionofinterim
ordinancesinlieuofamendmentstothezoningordinance.Further,staffbelievesthat
therehasbeenadequatetimetostudytheissueoftemporarysignimpactsandregulation.
Staffsupportstheproposedamendmentsasameanstohelpeducatepropertyand
businessownersontheproperplacementoftemporarysignsforsafetypurposes,andto
supportapositivevisualappearanceofthecommunity,whileprovidingadequatemeans
andmannerfortemporarysigncommunication.
Further,thebuildingcodeseemstosuggestthatsigns,onceplacedforaperiodofover
180days,becomepermanentstructures.Thisisindirectconflictwithnatureof
“temporary”signageregulationsandwouldpotentiallyrequireadditionalbuildingcode
reviewofalltemporarysigns.
D.SUPPORTINGDATA:
A. OrdinanceNo.629,Draft
B. InterimOrdinance#609
C. MonticelloZoningOrdinance,Chapter4,Section5(I),TemporarySigns
D. Comment,MonticelloChamberofCommerceEmailResponse
E. ExampleofMonticelloTemporarySignage
F. Comparison,NeighboringCommunities
5
ORDINANCENO.629
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEAMENDINGTITLE10OFTHEMONTICELLOZONINGCODE
FORTHEFOLLOWINGSECTIONS:
SECTION4.5-SIGNS,SUBSECTION(I)–TEMPORARYSIGNS
THECITYCOUNCILOFTHECITYOFMONTICELLO,MINNESOTA,HEREBY
ORDAINS:
Section1.
Section4.5(I)–TemporarySignsisherebyamendedasfollows:
(1)
ForpropertyinaBusinessDistrictoranIndustrialDistrict(seetable3-1),theuseof
commercial temporarysigndevicesshallnotexceedforty(40) onehundredtwenty(120)
dayspercalendaryearperbuilding business .(ALTERNATES:60,90,180days)Not
morethanone(1)temporarysigndeviceperbuildingshallbedisplayeduponaproperty
atanyonetime Whenmultipletemporarysignsarepermittedperparcel,suchsigns
shallbespaced75linealfeetapart .Theareaoftemporarysigndevicesshallnotexceed
A
thirty-two(32) forty(40) squarefeet. Off-premisetemporarysignageisprohibited.
temporarysignpermitisrequiredtobeobtainedpriortodisplayingthesign.
Thenumberofdaysanddatesofuseshallbeprovidedonthepermit
(a)
application.Eachbusinessmayrequestuptoatotaloftwopermits
percalendaryearoruntil120daysarereachedcumulatively,
whicheveroccursfirst.
(6)
Temporarysignagemaybelocatedonavacantparceladjacenttoaparceloccupiedby
anactiveandpermittedprincipaluse,whensuchpropertiesareheldinthesame
ownership.
Section2.
TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance
aspartoftheOfficialMonticelloCityCode,Title10,ZoningOrdinance,andto
renumberthetablesandchaptersaccordinglyasnecessarytoprovidetheintended
effectofthisOrdinance.TheCityClerkisfurtherdirectedtomakenecessary
correctionstoanyinternalcitationsanddiagramsthatresultfromsuch
amendments,providedthatsuchchangesretainthepurposeandintentofthe
ZoningOrdinanceashasbeenadopted.
Section3.
ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand
publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesof
thecompleteZoningOrdinanceareavailableonlineandatMonticelloCityHall.
ADOPTEDBY
theMonticelloCityCouncilthis11thdayofJanuary,2016.
CITYOFMONTICELLO
ORDINANCENO.629
__________________________________
BrianStumpf,Mayor
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
(I) Temporary Signs
(1)
For property in a Business District or an Industrial District (see table 3 - 1), the use
of commercial temporary sign devices shall not exceed forty (40) days per
calendar year per building. Not more than one (1) temporary sign device per
building shall be d isplayed upon a property at any one time. The area of
temporary sign devices shall not exceed thirty - two (32) square feet.
(2)
In cases where properties fore go, in writing, temporary signage allowed by
Section 4.5(I)(1) above, an additional permanent message b oard sign up to fifty
(50) square feet in area shall be allowed. Such sign may be incorporated into a
Freestanding signs shall be su bject to the height limitations of the applicable
zoning district.
(3)
Subject to other provisions of Section 4.5(I) , one (1) additional temporary sign
device shall be permitted for a business on a one - time basis for a period of up to
forty (40) days to be utilized within six (6) months of the first day of t he business
opening to the public. Such signage shall not be limited by the provisions of
Sections 4.5(I)(2) .
(4)
Businesses or organizations with their activities located in the CCD, Central
Business District, may display temporary, off - premise signs by expr ess permit
under this section shall be considered to be in addition to any other sign
allowance s, including permanent signage, other on - site temporary signs, or
under this section may, at the discretion of the Council, be permitted under the
following conditions:
(a)
Off - prem ise, temporary signs shall be no more than four (4) square feet in
area.
(b)
Off - premise temporary signs shall be no more than three (3) feet in height .
(c)
Off - premise temporary signs shall be limited to no more than one (1) sign
every seventy - five (75) lineal fe et of street frontage, but no more than three
(3) signs per parcel.
(d)
Notwithstanding other regulations to the contrary, such signs may be placed
upon the public sidewalk within a City street right of way. Any such sign
placed on the public sidewalk shall be located so as to avoid impeding
pedestrian traffic, and to avoid visual interference with vehicular traffic.
(e)
An application for an off - premise, temporary sign shall be accompanied by a
written statement of permission from the owner of the private prope rty on
which the sign is to located. Such statement shall include an express grant of
permission for City inspectors to enter the property for the purpose of
inspecting and/or removing said signs.
(f)
An application for signs subject to the provisions of this section may be made
for a single period of display, or in the alternative, the City may grant
approval for annual license for the display of such signs in accordance with
Section 2.4(K). Separate fees may be established for single - period or annual -
period permits.
(g)
Eligible days for the display of signs subject to this section shall be Thursday,
Friday, Saturday, or Sunday only.
(5)
Any temporary sign permitted under this section shall be required to display
messages related only to the activity on the premises on which the temporary sign
is located, with the exception that such sign may display messages defined as
Community Informational Signs. The display of Community Informational
signage shall not add to the number of days of temporary sign display allotted to a
particular premises, business, or property by this section, and any such sign shall
comply with all other regulations of this Chapter.
(J) District Regulations
In addition to the signs allowed by Section 4.5( C ) and Section 4.5(I) , the following
signs shal l be allowed within the specific zoning districts:
(1)
Within r esidential zoning districts (see table 3 - 1) , the following additional
regulations apply:
(a)
Except for the uses specified in Sections 4.5(J)(1)(b) and 4.5(J)(1)(c) below ,
not more than one (1) sign shall be allowed provided that:
(i)
The area of the sign shall not exceed four (4) square feet.
(ii)
Freestanding signs shall be limited to a maximum height of four ( 4 ) feet.
ResponseComments–MonticelloChamberofCommerceEmailRequest
Culver’sMonticello
Iamfinewiththeproposalaswedon'thavemuchpromotionsoutsidetherestaurantwiththe
exceptofourMonthlycarshows(MaythroughSeptember)andourLentspecials.Asyoumay
ormaynotknowwedohaveoccasionallyhavespecialvendorssuchasMonticelloChamber
whowanttoputupatemporarysignhereandthere.
RickBrendsel,Property/BusinessOwneratCedar/TH25/School
Itseemstomethatthecurrenttemporaryordinanceisworkingverywellandhasnotcausedany
problemsthatIamawareof.Iwouldliketoseeitmadepermanentratherthantheproposed
changesthatwouldrestrictbusinessesonpromotingtheirbusinesses.
Thecurrenttemporaryordinanceismorebusinessfriendlythantheproposedchanges.
TDSTelecommunications
Noconcernsfromouroffice.
Onlythingistherequestswegetfromtheuseofourparkinglotforthemobilesignbutwillbe
uptotheendusertoknowtherulesalso.
Thanksforsharingandforwarding.
ApolloInsurance
Iliketheproposedordinance!
JacobTErickson,SPOELawOffice
IthinkIwouldprefertheresimplybenoordinance.Idon’tbelievethatthereisanuisancethat
needstoberemedied,sothisseemsunnecessarilyrestrictive.However,maybethereasonI
don’tseeaproblemisthattheordinancehaspreventedabusiveuseoftemporarysignage.Had
theordinancenotbeeninplace,itispossibletherewouldbetoomanysigns,andIwouldfeel
differently.
Ifanordinanceisrequired,Iappreciatetheproposedchanges.Ithinkitisagoodideatohave
signsbeperbusinessratherthanperparcel.Thepresentrulewouldmakeitdifficultfor
buildingsthathousemultiplebusinesses,likemine.Icaneasilyseeasituationwheretenants
wouldsquabbleoverwhogetstheonesignperparcel.Thatwouldleadtobadblood,whichin
turncouldresultinlossoftenantsforbuildingownersandlossofbusinessesforourgrowing
community.Monticelloispoisedforexcellentgrowth,andIwouldhatetohavesomethinglike
thatstifleourdevelopmentasacity.
Iwouldliketoseesomethingthatwouldallowformoredaysofsignage,particularlyinelection
yearswhentemporarysignswillbepopular.120daysseemsveryfair,butIthinkthereshould
beanexemptionthatallowsmoretimeuponadecentshowingofreasonableusagewitha
predispositionforgivingmoretime.
Overall,Ithinkthattheproposedordinancelooksgood.Thankyouforgivingmethe
opportunitytovoicesomeinput.
LeeMielke,Manager/OwnerofLandmarkCenter(multi-tenantcommercialbuilding)
Onourtypeofbuildingswithmultipletenants,wewouldliketoseeacouplethings:
1. Tempsignageallowedforeachbusinessontheparcel.Ibelievethisisaddressedinthe
proposalbelow.
2. Eachbusinesshastheirownmaxnumberofdays,example40-120.Notrealcleartome
ontheproposalbelow.
Wedon’thavealotofrequestsforthissincewehavetheelectronicreaderboardandcanput
messagesupthere.However,ifabusinessdoesneedtomakeuseoftemporarysignageitwould
begreatiftheyeachhadtheirownabilitytodosofor“X”numberofdays.
Thanksforyourconsideration.
Archived:
Monday,December14,20152:02:03PM
From:
MarcyAnderson
Sent:
Monday,December14,20151:17:10PM
To:
AngelaSchumann
Subject:
TheCityofMonticelloisseekingcommentsfromthebusinesscommunityondraftordinance
amendments
Importance:
Normal
InFebruaryof2011,theCityofMonticelloadoptedaninterimordinanceallowingforanexpansionin
allowancesfortemporarysignage.Theinterimordinanceregulatingtemporarysignswasadoptedtoallowthe
Cityanopportunitytoanalyzetemporarysignusageoveraperiodoftimeanddeterminewhetheramendments
totheexistingzoningordinancewerenecessary.Theinterimordinancefortemporarysignshasbeen
extendedinsubsequentyears,butitwillexpireonJanuary26th,2016. Toreviewtheinterimordinancefor
temporarysigns, clickhere .
th
TheMonticelloPlanningCommissionhascalledforapublichearingonJanuary5 ,2016toreviewthe
temporarysignordinanceissueandconsiderrecommendationsforamendment.Thoserecommendationswill
thenbeforwardtotheCityCouncilfordecisionbeforetheinterimordinanceexpiresattheendofJanuary.
Thisemailisbeingsenttorequestyourfeedbackondraftordinanceamendmentsfortemporary
th
signageandtoinvitepubliccommentattheJanuary5 ,2016PlanningCommissionmeeting.
ThechartbelowillustratestheexistingCityordinancefortemporarysigns,andtheordinanceamendmentsfor
th
considerationonJanuary5 ,2016.
2016TemporarySignOrdinanceAmendmentConsideration
CodeRequirement Existing ProposedOrdinance
Ordinance
SignsAllowed Perparcel Perbusiness,signmustbe
locatedonparcelonwhich
businessinlocated
NumberofSignsper 1 1signevery75linearfeetof
Location ROW,1signperbusiness
NumberofDays(Annual)40 Rangetobediscussed–40to
120totaldaysperyear;two
(2)multi-daypermitsmaybe
issuedperyear,nottoexceed
totalallowabledays.
Size 32sq.ft. 40sq.ft.
PermitRequired Yes Yes
Toreadthefullexistingtemporarysignordinance, clickhere andclickonordinancesection4.5(I)intheTable
ofContents.
Yourcommentsregardingtheseproposedamendmentsarewelcomed.
Inputonthenumberofdaysof
temporarysignusagewouldbeparticularlyhelpful.
Pleaseemailyourcommentsand/orquestionsto:
angela.schumann@ci.monticello.mn.us orto
nd
marcy@monticellocci.com . ReceiptofcommentsbyTuesday,December22 wouldbeappreciated.
th
YouarealsowelcometoattendthepublichearingatthePlanningCommissionmeetingonJanuary5 ,2016
attheMonticelloCommunityCenterat6PM.
ThisemailwassentonbehalfofMonticelloChamberofCommerceandIndustrybyChamberMaster,24400SmileyRDSte.4,Nisswa,MN
56468.Tounsubscribe clickhere .IfyouhavequestionsorcommentsconcerningthisemailorChamberMasterservicesingeneral,please
contactusbyemailat support@chambermaster.com .
ChamberMasterisaregisteredtrademarkofMicroNetIncorporated.
PlanningCommissionAgenda:01/05/2016
2B. PublicHearing–ConsiderationofarequestforamendmenttotheMonticello
ZoningOrdinance,Chapter5,Section1–UseTable,Section2–Use-Specific
Standards,Section3–AccessoryUseStandardsandChapter8,Section4–
DefinitionsforamendmentsregulatingMassageTherapy.Applicant:Cityof
Monticello
(AS)
A. REFERENCE&BACKGROUND
TheCityCouncilhascalledforapublichearingbythePlanningCommissionon
amendmentstotheMonticelloZoningOrdinanceasrelatedtoMassageTherapyand
otherPersonalServices.
Atthistime,staffisrequestingthatthePlanningCommissiontablediscussiononthis
itemandcontinuethepublichearingtotheFebruaryregularmeetingtoallowstaff
additionaltimetoresearchandprepareordinanceinformationandarecommendation.
B. ALTERNATIVEACTIONS
1. Motiontotableactionandcontinuethepublichearingonarequestfor
amendmenttotheMonticelloZoningOrdinance,Chapter5,Section1–Use
Table,Section2–Use-SpecificStandards,Section3–AccessoryUseStandards
andChapter8,Section4–DefinitionsforamendmentsregulatingMassage
nd
TherapytotheFebruary2 ,2016regularmeetingofthePlanningCommission.
C.STAFFRECOMMENDATION
Staffrecommendsalternative1asnoted.
D.SUPPORTINGDATA
th
A. CityCouncilReport,December14 ,2015
1
CityCouncilAgenda–12/14/2015
2K. ConsiderationtocallforapublichearingbythePlanningCommissiononJanuary
th
5 ,2016regardingamendmenttotheMonticelloZoningOrdinanceasrelatedto
MassageTherapyandotherPersonalServicesandtodirectstafftoprepare
ordinancesrelatedtoMessageTherapyLicensing,
(AS/JS)
A. REFERENCE&BACKGROUND
TheCityCouncilisaskedtodirectthePlanningCommissionholdapublichearingon
amendmentstotheMonticelloZoningOrdinanceasrelatedtoMassageTherapyand
otherPersonalServicesandtodirectstafftoprepareordinancesrelatedtoMessage
TherapyLicensing.
Overthelastfewyears,Citystaffhavereceivedvariousinquiriesrelatedtomassage
therapyintermsofbothitsallowanceunderzoningregulationsandCitylicensing
requirements.
Atthistime,theCitydoesnothavealicensingprogramformessagetherapy.In
termsofzoningregulations,massagetherapyisincludedwithinthedefinitionof
“PersonalServices”intheZoningOrdinanceandregulatedassuchforlanduse
purposes.
Inresearchinvolvedinrespondingtoinquiriesonthesetypesofuses,Citystaffhave
learnedthattheStateofMinnesotadoesnotcurrentlyhaveastatewidelicensing
programforthistypeofactivity.Minnesotaisoneonlyfivestateswhichdoesnot
havesuchalicensingprogram.Inlieuofastatewidelicensingprogram,manycities
haveadoptedtheirownlicensingprograms.Minnesotacitieshavecitedhealth,safety
andwelfareasthebasisforsuchordinances.Theadoptionofmassagetherapy
licensingordinanceshasallowedcitiestotakeamoreproactiveapproachin
regulatingmassagetherapyasalegitimatebusinesspractice,servingasatoolto
preventordiscourage businesseswhichmayengageinillegalactivityunderthe
auspicesofmassagetherapy.
WhethertheCitywishestopursuealicensingprogram,distinguishingmassage
therapyfromother“PersonalServices”inthezoningordinancewouldestablish
additionallandusereviewofsuchusesthroughaconditionalusepermitprocess.If
theCityweretoadoptalicensingprogram,theamendmenttothezoningordinance
wouldalsocreateamoreclearlydefinedrelationshiptotheCitylicensingprogram.
Atpresent,thereareapproximately20-25massagetherapypracticesinMonticello,
includingindividualpractitioners,aswellasmassagetherapyservicesofferedwithin
chiropracticclinic,medicalclinicsandsalons.
Staffwouldrequestfeedbackfromthemassagetherapycommunityaspartofthe
developmentofthelicensingprogram.
A1.BudgetImpact:
Budgetimpactatthistimeislimitedtothepublicationof
thePlanningCommissionhearingnotice.Atthistime,thebudgetimpactofa
fulllicensingprogramisunknown,butwouldbeevaluatedwithstaff’s
1
CityCouncilAgenda–12/14/2015
researchontheprogramandbroughtforwardaspartofthelicensing
consideration.
A2.StaffImpact:
TheCityClerk,CommunityDevelopmentDirector,Building
Officialandotherstaffwillbeinvolvedinthedevelopmentofordinance
documentsforPlanningCommissionandCouncilreview,aswellasgathering
stakeholderfeedback.TheCityAttorneyandPlannermayalsobeconsulted.
Stafftimeisestimatedat10-12hours,withconsultingtimeof5-10hours.
B. ALTERNATIVEACTIONS
th
1. MotiontocallforapublichearingbythePlanningCommissiononJanuary5 ,
2016regardingamendmenttotheMonticelloZoningOrdinanceasrelatedto
MassageTherapyandotherPersonalServicesandtodirectstafftoprepare
ordinancesrelatedtoMessageTherapyLicensing
2. MotiontodenycallingforapublichearingbythePlanningCommissionon
th
January5 ,2016regardingamendmenttotheMonticelloZoningOrdinanceas
relatedtoMassageTherapyandotherPersonalServicesandtodirectstaffto
prepareordinancesrelatedtoMessageTherapyLicensing
3. Motiontotableforadditionalinformation.
C.STAFFRECOMMENDATION
StaffrecommendsmovingforwardwiththeordinancedevelopmentforboththeCity
Codelicensingprogramandforzoningordinanceregulationsspecifictomassage
therapy.Asagrowingfieldofpractice,theCity’sinterestinregulatingmassage
therapyistoprotectthepublichealth,safetyandwelfare.TheWrightCounty
Sheriff’sOfficehasbeenconsultedregardingthelicensingprogramsandsupportsthe
implementationofsuchaprogram.
StaffhasincludedfortheCityCouncil’sreferenceanexcerptfromtheAmerican
MassageTherapyAssociation,whichprovidesfurthersupporttowhytheindustry
itselfsupportsregulations.TheAmericanMassageTherapyAssociation(AMTA)is
thelargestnon-profit,professionalassociationservingmassagetherapists,massage
studentsandmassageschools.
D.SUPPORTINGDATA
Excerpt,AMTA–MassageTherapyRegulation
ListofMinnesotacitieswithMassageTherapylicensingprograms,sample
2
PlanningCommissionAgenda–01/05/16
2C.Public
1
PlanningCommissionAgenda–01/05/16
2
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
PLANNINGCOMMISSION
RESOLUTIONNO.PC-2016-001
RECOMMENDINGTHATTHECITYCOUNCILADOPTANAMENDMENT
TOTHEZONINGMAPINITSENTIRETY
WHEREAS ,theZoningMapoftheCityofMonticellorequiresamendment;and
WHEREAS ,theproposedmapwouldaccommodateandfurthertheintentionsandpoliciesofthe
ComprehensivePlan;and
WHEREAS ,theproposedzoningwouldbeconsistentwiththeCity’slanduseplan;and
WHEREAS, thePlanningCommissionoftheCityofMonticellofindsthattheproposedzoningmap
willbeconsistentwiththeintentoftheComprehensivelanduseplanandproposedzoningdistrict;
and
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WHEREAS ,thePlanningCommissionhasconductedapublichearingonJanuary5 ,2016to
reviewtherequestsandreceivepubliccommentonthezoningmapamendment;and
WHEREAS ,thePlanningCommissionfindsthattheproposedzoningmaphasmettherequirements
foradoptionasfoundinthezoningordinanceandstatelaw;
NOW,THEREFORE,BEITRESOLVED ,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCounciladoptthezoningmap
amendmenttobeidentifiedasOrdinanceNo.631.
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ADOPTED this5 dayofJanuary,2016bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
BradFyle,Chair
ATTEST:
____________________________________________
AngelaSchumann,CommunityDevelopmentDirector
ORDINANCENO.631
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEAMENDINGANDADOPTINGTHE2016OFFICIAL
ZONINGMAPFORTHECITYOFMONTICELLO
THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS:
Section1.
Thezoningmapamendmentsattachedheretoandincorporatedhereinas
Exhibit“A”areadoptedastheOfficialZoningMapunderTitle10,Section3.1
oftheZoningOrdinancefortheCityofMonticello.
Section2.
ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits
passageandpublication.Revisionswillbemadeonlineafteradoptionby
Council.CopiesofthecompleteZoningOrdinanceareavailableonlineand
atMonticelloCityHalluponrequest.
th
ADOPTEDANDAPPROVEDFORPUBLICATIONBY
theMonticelloCityCouncilthis11
dayofJanuary,2016.
CITYOFMONTICELLO
_____________________________
BrianStumpf,Mayor
ATTEST:
__________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
ORDINANCENO.631
EXHIBIT“A”
FollowingaretheapprovedamendmentstotheOfficialZoningMap
PlanningCommissionAgenda:01/05/16
3A. Considerationofelectionofofficersfor2016
(AS)
A. REFERENCEANDBACKGROUND:
ThePlanningCommissionisaskedtotakeactiontoelectforpositionsofChair
andViceChairoftheCommissionfor2016.
Atpresent,theCitycodeforPlanningCommissionrequiresthattheCommission
electachairfromitsappointedmembersforatermofoneyear,andotherofficers
asitdetermines.ThePlanningCommissionhasinthepastelectedaViceChair,
inaddition.TheViceChairhasfulfilledthedutiesofthechairintheeventof
absence.
CurrentlyCommissionerFyleservesasChairoftheCommission.CommissionerSam
MurdoffcurrentlyservesasViceChair.
B.ALTERNATIVEACTIONS:
Decision1:ChairPosition
1. MotiontonominateCommissioner_____________asChairofthe
PlanningCommissionfor2016.
2. Motionofother.
Decision2:ViceChairPosition
1. MotiontonominateCommissioner___________________asViceChair
ofthePlanningCommissionfor2016.
2. Motionofother.
C.STAFFRECOMMENDATION:
StaffdeferstothePlanningCommissiononmattersofappointment.
D.SUPPORTINGDATA:
A. CityCodeTitle2,Chapter1-PlanningCommission
CHAPTER 1
PLANNING COMMISSION
SECTION:
2 - 1 - 1: Name of the Commission
2 - 1 - 2: Authorization
2 - 1 - 3: Membership
2 - 1 - 4: Term of Office
2 - 1 - 5: Attendance
2 - 1 - 6: Vacancy
2 - 1 - 7: Officers
2 - 1 - 8: Meetings
2 - 1 - 9: Quorum
2 - 1 - 10: Duties of the Commission
2 - 1 - 11: Amendments
2 - 1 - 12: Compensation
2 - 1 - 1: NAME OF THE COMMISSION : The name of the organization shall be the
Monticello Planning Commission.
2 - 1 - 2: AUTHORIZATION: The authorization for the establishment of this commission
is set forth under Minnesota Statutes, Section 462, Municipal Planning Enabling
Act. The planning commission is hereby designated the planning agency of the
C ity pursuant to the Mu nicipal Planning Act.
2 - 1 - 3: MEMBERSHIP: The Planning Commission shall consist of five members
appointed by the Council. All members shall be residents of the C ity of
Monticello and shall have equal rights and privileges.
2 - 1 - 4: TERM OF OFFICE:
(A) Appointments . All members shall be appointed for three year terms
st
ending on December 31 of a given year ; however, said term may be
terminated earlier by the Council. Terms shall be staggered so that no
en year . Said terms are
to commence on the day of appointment by Council . Every appointed
member shall, before entering upon the discharge of his duties, take an
oath that he/she will faithf ully discharge the duties of office.
(B) Renewals . When an expiri
reappointed by Council with the effective date of the new term beginning
on the first day of the ne xt year following the expiration.
MONTICELLO CITY CODE TITLE 2 / Chapter 1 / Page 1
2 - 1 - 5:
Co mmis sion members to attend all Planning Commission meetings. Should any
Planning Commission member be absent for more than three meetings in a
calendar year, that member may be subject to replacement by the City Council.
2 - 1 - 6: VACANCY: Any vacancy in t he regular or at - large membership shall be filled
by the City Council, and such appointee shall serve for the unexpired term so
filled.
2 - 1 - 7: OFFICERS:
(A) Elections . The City Planning Commission shall elect at its January
meeting from its membership a chair, vice chair, and a secretary who shall
serve for a term of one year and shall have such powers as may be
p rescribed in the rules of said C ommission.
(B) Duties of Chair . The chair shall presi de at all meetings of the Planning
Commission and shall h ave the duties normally conferred and
parliamentary usage of such officers.
(C) Duties of Vice Chair. The vice chair shall act for the chair in his absence.
(D) Duties of Secretary . A secretary may be appointed who is not a member
of the Planning Commission but can be employed as a member of city
staff. The secretary shall keep the minutes and records of the
C ommission; and with the assistance of staff as is available shall prepare
the agenda of the re gular and special meetings for C ommission members,
arrang e proper and legal notice of hearings when necessary, a ttend to
correspondence of the C ommission, and handle other duties as are
normally carried out by a secretary.
2 - 1 - 8: MEETINGS:
(A) The Planning Commission shall hold at least one regular meeting each
m onth. This meeting shall be held on the first Tuesday. Regular meetings
shall commence at 6:00 p.m. Hearings shall be heard as soon thereafter as
possible. The Planning Commission shall adopt rules for the transaction
of business and shall keep a recor d of its resolutions, transactions, and
findings, which record shall be a public record. The meeting shall be open
to the general public.
(B) In the event of conflict for a regular ly - scheduled meeting date, a majority
at any meeting may change the date , time and location of the meeting.
(C) Special meetings may be called by the Chair or t wo members of the
Planning Commission together , as needed, and shall be coordinated with
MONTICELLO CITY CODE TITLE 2 / Chapter 1 / Page 2
city staff.
2 - 1 - 9: QUORUM: A majority of all voting Planning Commission members shall
constitute a quorum for the transaction of business.
2 - 1 - 10: DUTIES OF THE COMMISSION: The C ommission has the powers and duties
assigned to it under Minnesota Statutes, Section 462, Municipal Planning
Enabling Act, by this Code, and state law.
2 - 1 - 11: AMENDMENTS: This ordinance may be amended as recommend ed by the
majority vote of the existing membership of the Planning Commission and only
after majority vote of the City Council.
2 - 1 - 12: COMPENSATION: Compensation of members of the Commission shall be as
set forth in City Code for Fee Schedule.
(#336, 11/22/99) (#337, 1/10/11) (#593, 3/10/14)
(#607, 1/26/15)
MONTICELLO CITY CODE TITLE 2 / Chapter 1 / Page 3
PlanningCommissionAgenda–01/05/16
3B.ConsiderationofanupdateontheMonticelloComprehensivePlan–
Transportation.
(AS/WSB)
A. REFERENCEANDBACKGROUND
Eachyear,thePlanningCommissionisaskedtocompleteanannualreviewofthe
adopted2008CityofMonticelloComprehensivePlan,andtoproviderecommendations
foramendment,ifdesired.
TheComprehensivePlanstatesthatanannualreviewoftheplan“keepsanactiveand
currentfocusonachievingthevisionforMonticelloandtheuseoftheComprehensive
Plan.”
Staffhasfocusedthe2016annualreviewontwoprimaryareas:
1. CoreAnnualReviewAreas–areasspecificallycitedforannualreview
2. Chapter6–Transportation–Updateonplanningcalledforwithin
TheCoreAnnualReviewwilloccurinFebruaryof2016andwillincludeanoverviewof
thefollowingareas:
1. Developmenttrendsandprojectsfromthecurrentyears.
2. SummaryofamendmentstotheComprehensivePlan.
3. DiscussionofcurrentdevelopmentissuesandimplicationsfortheComprehensive
Plan.
InJanuary,PlanningCommission’sComprehensivePlanreviewwillfocusonChapter6
-theCity’sTransportationPlan.
TheTransportationPlanincludescapitalimprovementsrecommendedfor
implementation.RepresentativesfromWSB&Associates,theCity’sengineeringfirm,
willbeonhandtoreviewtheplandocumentandupcomingcapitalimprovements.The
followingisasummaryofthecurrentstatusofthesecapitalimprovements.
1. InterchangePlanning
CityCouncilauthorizedaplanningstudytodetermineareasonablelocationorlocations
forafutureI-94InterchangewithintheCityfortheareacurrentlydesignated
“interchangeplanningarea”withintheCity’sadoptedComprehensivePlan.Thelanduse
studythatiscurrentlybeingcompletedbyNAC,willbeusedtoprojectandmodeltraffic
toultimatelyjustifyaneedandreasonablelocationoftheinterchange(s)forFHWA
consideration.Theplanningstudywillincludedevelopmentoflanduseplanconcepts
addressingeachofthefourpotentialinterchangescenarios(nobuild,interchangeat
OrchardRoad,interchangeatCountyRoad39,interchangesatbothOrchardandCounty
Road39).
PlanningCommissionAgenda–01/05/16
TheplanningstudyisanticipatedtobecompleteinFebruaryof2016.
AdraftoftheinterchangestudywillbepresentedataCCworkshoplikelyinthe
spring/summerof2016.
2. TH25/CSAH75IntersectionImprovements
TheCityreceivedfederal,stateandcountyfindingtocompleteimprovementsatthe
intersectionofTH25andCSAH75(Broadway).Constructionofwillincludeadding
turnlanes,medians,signalimprovements,pedestrianaccessandsafetyimprovementsto
easecongestion,improveaccessibilityandaddcapacityatthisbusyintersection.
LaneclosuresonTH25andCSAH75willbeineffecttoconstructtheproject.However,
driverswillstillbeabletocrosstheintersectionatalltimes. Theprojectwasre-bid
on12/15/15andbidresultswerefavorable. ConstructionisanticipatedtostartinApril
2016 andbecompleteinJuly2016 .Anopenhouseandothercommunicationeffortswill
becompletedpriortoconstructionstarting.
Theprojectcostisestimatedat$1,600,000.
AttachedinSupportingDataisadrawingoftheimprovements.
th
3. TH25/7 StIntersectionandStreetscapeImprovements
AttheDecember14,2015CityCouncilmeeting,theCityapprovedafeasibilitystudy
th
thataddressesimprovementstotheintersectionofTH25and7 Streetalongwith
reconstructionofcorestreetsbetweenTH25andWashingtonStreetandbetweenCSAH
th
75and7 Street.
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ImprovementsconsideredforimprovingthesafetyandoperationsoftheTH25/7 Street
intersectioninclude:
AdditionofrightturnlanesfornorthboundandsouthboundTH25
Additionofrightturnlaneforwestbound7thStreet
ChangetheleftturnphasingtoFlashingYellowArrowsonallapproaches
Streetscapeimprovementsareproposedtoestablishagatewayintothecity.These
improvementsutilizespecificboulevardlandscapeelements,plantmaterialsand
th th
wayfindingfortheTH25corridorbetween7 Streetand6 Streetwithenhancementsat
th th
thecornersofTH25and7 Street,6 Streetand7thStreetandCedarStreet.Aplaza
withCitymonumentsignandwayfindingmapisproposedatthenortheastcornerofTH
th
25and7 Street.
AttachedinSupportingDataisadrawingoftheintersectionlayoutandstreetscapeplan.
Theprojectcostisestimatedat$1,500,000fortheintersectionandstreetscape
improvements.
th
Constructionofaretainingwallalong7 StreetadjacenttoHillsidecemetery,whichis
neededtoaccommodateconstructionoftheproposedrightturnlane,isanticipatedtobe
PlanningCommissionAgenda–01/05/16
constructedinFebruary2016.Theremainderoftheintersectionimprovementsis
anticipatedtooccurinthesummer/fallof2016aswell.
TheadjacentstreetReconstructionprojectisanticipatedtooccurinthesummer/fallof
2016aswell.
4. FallonAveOverpass
AttheMay26,2015meeting,theCityCouncilselectedaconceptalignmentplanforthe
FallonAvenueoverpass,whichincludesroundaboutsattheintersectionsofFallonAve
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andChelseaRoadand7 StreetandWashingtonStreet.
CurrentlyCitystaffandtheCityattorneyarenegotiatingrightofwayacquisitionwithSt
Henry’sChurch.Afterthatiscompletealongwithotherparcelrightofwayacquisitions,
theCouncilwillconsiderauthorizingfinaldesignforconstruction.
Theprojectcostisestimatedat$6,000,000withconstructiontooccurin2017atthe
earliest,pendingtheoutcomeofrightofwayacquisition.
AttachedinSupportingDataistheselectedconceptplan.
th
5. 95 StExtension
OnNovember23,2015,theCityCouncilauthorizedpreparationofaFeasibilityReport
andpreliminarydesignalignmentsfortheextensionof95thStreetbetweenGillard
AvenueandBroadwayStreet.
ThisconnectingroadwayisidentifiedintheCity’sTransportationPlanwiththedatefor
constructionintendedtooccurwhentheneeddemands.Giventhegrowthintheareaand
trafficcapacityonGillardAvenue,alongwithcrashrateandseverityat39/Gillard
Avenue,itwasdeterminedthattheneedwassufficienttojustifypreparationofa
feasibilitystudyatthistime.
PreliminaryalignmentsarebeingdevelopedatthistimetobepresentedtotheCity
Councilinearly2016,withpotentialconstructionin2016ifapproved.
Theprojectcostisestimatedat$1,500,000.
6. TH25CorridorCoalition
RepresentativesfromCityofMonticello,BigLakeTownship,CityofBigLake,
SherburneCounty,andWrightCountyhavebeenworkingtowarddevelopmentofa
programsupportingjointplanningoftransportationimprovements.Thiseffortisintended
toaddressshortandlongtermcongestionalongtheHighway25CorridorbetweenState
Highway10andI-94.AdraftJointPowersagreementwasapprovedbytheCityCouncil
onDecember14,2015whichrepresentedtheculminationoftheeffortsofthegroup
towardestablishinganorganizationtoassistwithguidingandfundingtransportation
investmentsalongthecorridor.
PlanningCommissionAgenda–01/05/16
SeeinSupportingDatatheattachedagendaitemandagreement.
B.ALTERNATIVEACTIONS:
NoactionoftheCommissionrequiredatthistime.
C.STAFFRECOMMENDATION:
StaffbelievesthattheComprehensivePlandocumentcontinuestorepresentthegoalsand
objectivesoutlinedbytheCity,providingaguideforfuturedevelopment.Continued
annualreviewandamendmentasnecessaryareimportanttothecontinuedvalidityofthe
document.
D.SUPPORTINGDATA:
A. ComprehensivePlanChapter6:TransportationPlan
ToaccesstheComprehensivePlanandtheTransportationPlan(Chapter6)
pleasevisit www.ci.monticello.mn.us .Clickon“CityDepartments”,then
“CommunityDevelopment”,“Planning”,andthen”2008ComprehensivePlan”.
B. TH25/CSAH75IntersectionImprovements
th
C. TH25/7 StIntersectionandStreetscapeImprovementsConceptIllustration
D. FallonAveOverpass,ConceptDrawing
E. TH25CorridorCoalitionAgendaItem&Agreement
CityCouncilAgenda:12/14/15
2O.ConsiderationofadoptingHighway25CorridorCoalitionJointPowersAgreement
(JO/JS)
A. REFERENCEANDBACKGROUND:
Asyouknow,Citystaffandconsultantsalong,withTomPerraultandLloydHilgart,
havebeenworkingwithrepresentativesfromBigLakeTownship,CityofBigLake,
SherburneCounty,andWrightCountytowarddevelopmentofaprogramsupportingjoint
planningoftransportationimprovements.Thiseffortisintendedtoaddressshortand
longtermcongestionalongtheHighway25CorridorbetweenStateHighway10andI-
94.PresentedbeforeyouisadraftJointPowersagreementwhichrepresentsthe
culminationoftheeffortsofthegrouptowardestablishinganorganizationtoassistwith
guidingandfundingtransportationinvestmentsalongthecorridor.Pleasereviewthe
proposedJointPowersAgreement(JPA)forarticulationoftheneed,responsibilities,and
fundingoftheorganization.
FollowingisanexcerptfromtheJPApertainingtotheresponsibilitiesoftheHighway25
CoalitionasarticulatedintheJPA.
a. Examinationoftheimpactsofcontinuedgrowthinmemberjurisdictionson
trafficpatterns.
b. Conductingtrafficstudiesdefiningandidentifyingpriorityimprovements.
c. Preparationofcollaborativeprojectdesignanddeliveryrecommendations.
d. Studyofvarioustransportationrisksassociatedwithimprovementalternatives
andassociatedtimingoftheconstructionofimprovements.
e. Identificationandapplicationforfundingofactivitiesviagrantprograms.
f. Developmentofunifiedeffortamonglocalandstateinterestsinobtainingfunding
ofimprovementstoinclude:(i)providinginputandleadershipwithineach
MembercommunityonmatterspertainingtoCorridorimprovementplanningand
implementation;and(ii)advocacyattheStateandFederallevel.
g. PartneringwithMNDOTonregionaltransportationdecisionsandinvolvementin
regionalpolicydecisionsanddiscussions.
h. Incorporationofpublicinputinplanningefforts.
DuringthemonthofDecember,onanindividualbasis,eachoftheproposedparticipants
intheJPAwilldeterminewhetherornottoadopttheagreement.Accordingtothedraft
JPA,theagreementdoesnotbecomeactiveuntilallfiveofthecommunitiessignon.
1
CityCouncilAgenda:12/14/15
AquickwordofthankstoWSBfortheinitialworkinpullingthegroupandto
representativesfromMNDOTwhoparticipatedinthediscussion.
ThisagreementhasbeenreviewedbytheCityAttorney.
A1.BudgetImpact:
NA
Nonefor2016
A2.StaffWorkloadImpact:
NA
Staffattendanceatmeetingsasrequired.Meetingsexpectedtobeheldonaquarterly
basiswithfrequencytoadjustinresponsetoneed.
B. ALTERNATIVEACTIONS:
1. MotiontoadoptJointPowersAgreementasproposed.
2. Motiontomodifyandadopt.
3. Motiontodenyadoption.
4. Motiontotable.
C. STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.
D. SUPPORTINGDATA:
Highway25CorridorCoalitionJointPowersAgreement
2
DRAFT
HIGHWAY 25 CORRIDOR COALITION
JOINT POWERS AGREEMEN
T
__ _ day of
City of Monticello
____________, 2016 , by and between the , a municipal corporation under the
City of Big Lake
laws of Minnesota, the , a municipal corporation under the laws of Minnesota,
Big Lake Township Sherburne County
, a public corporation under the laws of Minnesota, , a
Wright County
body corporate and politic under the laws of Minnesota, and , a body corporate
and politic under the laws of Minnesota. The parties to this Agreement are hereafter referred to
(s)
RECITALS
WHEREAS
, Minnes ota Statute § 471.59 authorizes the joint and cooperative exercise of powers
common to the Members; and
WHEREAS
, State Highway 25 between I - 94 and S tate Highway 10 (t he Corridor) has become a
vital local transportation artery supporting the social and economic well - being of the Members;
and
WHEREAS
, the Highway 25 Corridor between I - 94 and State Highway 10 is an important
connecting link to two major highways that serves a growing regional and statewide traffic
demand; and
WHEREAS
, transportation pre ssure along t he C orridor has grown sharply in recent decades
mirroring the growth of State, regional and local populations which have caused a significant
erosion of traffic capacity; and
WHEREAS
, with the growth of local, regional and statewide traffic, along with the increase in
rail activity, the Highway 25 Corridor between I - 94 and State Highway 10 has become
increasingly congested. Continued growth is destined to further degrade the operation of t he
C orridor which will hamper economic development an d negatively impact all that travel along
and across it on a daily or periodic basis; and
WHEREAS
, a pre - existing development pattern, the Mississippi River and Burlington Northern
railroad all present physical challenges to development and operation of a corridor with
sufficient capacity to meet existing and future needs; and
WHEREAS
, given the availability of undeveloped land and projected growth in traffic demand
over time, it is appropriate for member communities to engage in a joint planning effort for the
sake of efficient and orderly transportation facilities development; and
184649v2
WHEREAS
, failure to plan and develop improvement priorities will ultimately result in added
cost and lost opportunities for members of the Highway 25 Coalition and the State of Minnesota;
and
WHEREAS
, the potential of gaining grant funds, as well as State and Federal funding
assistance , for Corridor related improvements are greatly enhanced through development of a
unified voice; and
WHEREAS
, each M ember has adopted a Resolution finding that it is in the best interests of the
citizens of each jurisdiction to enter into this Agreement.
NOW THEREFORE
, pursuant to Minnesota Statutes § 471.59 , and in consideration of the
mutual undertakings herein exp ressed, the parties agree as follows:
1. The Highway 25 Coalition mission is to have the Corridor appropriately expanded to
operate effectively to create timely mobility for workers and emergency response while
saving and enhancing lives through reducing cra shes, eliminating rail conflicts and
encouraging more broad economic growth and better connected communities.
2. Activities of the Highway 25 Coalition to include the following;
a. Examination of the impacts of continued growth in M ember jurisdictions on
traff ic patterns .
b. Conducting traffic studies defining and identifying priority improvements .
c. Preparation of collaborative project design and delivery recommendations .
d. Study of various transportation risks associated with improvement alternatives
and associa ted timing of the construction of improvements .
e. Identification and application for funding of activities via grant programs .
f. Development of unified effort among local and state interests in obtaining funding
of improvements to include: (i) providing input and leadership within each
M ember community on matters pertaining to Corridor improvement planning and
implementation; and (i i) advocacy at the State and Federal level .
g. Partnering with MNDOT on regional transportation decisions and involvement in
regional policy decisions and discussions .
h. Incorporation of public input in planning efforts.
3. Joinder of Member Political Subdivisi ons. The undersigned Members hereby agree to
join together for the purpose of coordinating short and long term Corridor planning and
system funding efforts and establishing a joint funding source for said activities through
184649v2
establishment of the Highway 25 Corridor Coalition. This Agreement shall become
effective upon adoption of a resolution by the gover ning body of no less than 5
Members, and shall be binding on all the Members who have joined through adoption of
a resolution by their respective governi ng bodies through December 3 1 , 2020, unless
otherwise extended or amended by the Members that have signed this A greement. Near
the end of the term of the A greement, Members will assess the effectiveness of the
organization and determine whether or not to continue or disband.
4. Highway 25 Coalition Board Composition. Each M ember shall appoint annually a
representative to the Highway 25 Coalition Board. Each M ember may appoint an
alternate representative who may act in the place and stead of an absent repr esentative
from that M ember jurisdiction.
5. Meetings. The Board shall meet at least quarterly on a schedule determined by the
Board. All meetings of the Board shall be conducted in a manner consistent with the
Minnesota Open Meeting Law, Minn. Stat. § 13D .01, et. seq., as amended. Special
meetings may be called by the Board Chair or upon written request of three (3) or more
m embers of the Board. Written notice of any special meetings shall be sent to all Board
m embers and to the City Clerk of each City to comply with posting requirements.
6. Powers and Duties. The powers and duties of the Board include, but are not limited to,
expending funds for the purposes noted above including:
a. Approve a work plan and annual budget. In July of each year, the Highway 25
Coalition will establish a work plan and budget for the following fiscal year.
b. Although projects are intended to be completed within a prescribed budget
approved on an annual basis, the Board has the flexibility to modify work plan
and associated expenditures as it deems necessary to support the mission of the
Highway 25 Coalition. In addition, the Board has the option to seek additional
funding from its Members outside of the budget as needs arise.
c. Seek grant funds supporting planning efforts and to utilize funds on hand as
necessary to meet grant program fund matching requirement s.
d. Apply for, receive , and expend State and Federal funds available for funding
goals of the Highway 25 Coalition, as well as funds from other lawful sources,
including donations.
e. Enter into contracts with public or private entities as the Board deems ne cessary
to accomplish the purpose for which the Board is organized, including, but not
limited to, the use of consultants.
f. Obtain such insurance as the Board deems necessary for the protection of the
Board, its property, members of the Board, and Members.
184649v2
7. Funding Formula and Accounting. In January, each M ember shall contribute its share of
the annual budget based on the following formula:
a. Sherburne County and Wright County to evenly split 50% of the total cost .
b. City of Monticello, City of Big Lake, Bi g Lake Township and other local
jurisdictions that so choose to join will evenly split the remaining 50% of the total
cost.
c. Accounting services supporting Highway 25 Coalition activities shall be provided
by one of its M embers with this assignment made by the Board on an annual basis
or as needed.
8. Jurisdiction Liaison Responsibilities. Individual Board members and associated staff are
responsible for maintaining ongoing communication with the Board he/she represents to
include presentation of the annual work plan and budget to their Board.
9. Voting. Each M ember shall have one vote on the Board. A quorum shall consist of a
simple majority (51%) of representatives from the membership. An affirmative four -
fifths (4/5) vo te of all the members of the Board shall be required by the Board to take
action.
10. Officers. There shall be a chair, a vice chair, and a secretary elected from the members of
the Board at the initial meeting of each year. The Board may elect or appoint such other
officers as it deems necessary to conduct its meetings and affairs.
11. Effective Date/Termination. This Agreement shall become effective upon execution by
all of the Members after adoption of an authorizing resolution by the governing body
repr esenting each M ember jurisdiction and shall continue in effect for five (5) years after
the date of execution of the last M ember to execute this Agreement. This Agreement
shall remain in effect until a party hereto gives notice to the Board of its intent ion to
st
withdraw. Notice of withdrawal must be given by July 1 of a given year. Termination
will be effective at the conclusion of the calendar year. This Agreement shall remain in
effect as to the remaining Members provided that there are three (3) or more Members
who desire to continue operating the Board. The withdrawing M ember shall not be
entitled to compensation or distribution of any assets of the Board. In the event of
dissolution of the Board, all remaining funds after satisfaction of all p ayments and other
financial obligations shall be returned to the Members in the same manner in which the
Members contributed funding to the Board in the last full calendar year prior to
dissolution.
12. No Waiver. Nothing herein shall be construed to waive o r limit any immunity from, or
limitation on, liability available to any jurisdiction, whether set forth in Minnesota
Statutes, Chapter 466 or otherwise.
184649v2
13. Entire Agreement. This Agreement contains the entire agreement between the parties
and supersedes al l oral agreements, representations between the parties relating to the
subject matter thereof. Any alteration, variation, modification or amendment of this
A greement shall be valid only if in writing and executed by all parties.
14. Titles of Sections. The titles of sections of this Agreement are inserted for convenience
of reference only and shall be disregarded in constructing or interpreting any of the
provisions hereof.
15. Severability. If any section, subdivision or provision of this Agreement shall be held
invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
subdivision or provision shall not invalidate or render unenforceable any of the remaining
provisions.
16. Governing Law. This Agreement shall be interp reted in accordance with the laws of the
State of Minnesota.
17. Indemnification and Hold Harmless. The Highway 25 Corridor Coalition shall fully
defend, indemnify and hold harmless the Members against all claims, losses, liability,
suits, judgments, cost and expenses by reason of the action or inactions of the Board
and/or employees and/or the agents of the Highway 25 Corridor Coalition, except for any
neglect of duty or bad faith. This Agreement to indemnify and hold harmless does not
constitute a waiver by the Highway 25 Corridor Coalition, any Member or any participant
of the limitations on liability provided under Minn. Stat. § 466.04.
To the full extent permitted by law, actions by the Parties pursuant to this Agreement are
p
liability, all as s et forth in Minn. Stat. § 471.59, subd. 1a(a); provide further that for
purposes of that statute, each p arty to this Agreement expressly declines responsibility for
the acts or omissions of the other p arties .
The p arties to this agreement are not liable for the acts or omissions of the other
participants to this Agreement except to the extent to which they have agreed in writing
to be responsible for acts or omissions of the other p arties.
Each Member acknowledges and agrees that it is insured or self - in sured consistent with
the limits established in Minnesota State Statute. Each Member agrees to promptly notify
all p arties if it becomes aware of any potential Board related claim(s) or facts giving rise
to such claims.
18. Data Practices. All government da ta shall be handled in accordance with the Minnesota
Government Data Practices Act and Federal and State laws and regulations concerning
the handling and disclosure of data. All contracts entered into by the Highway 25
184649v2
Coalition shall contain a provision which requires the vendor to comply with and defend
and indemnify the Members for a violation of this provision.
19. Counterparts. This Agreement may be executed in counterparts, each one of which will
constitute one and the same instrument.
20. Waiver. In the event that any provision contained in this Agreement should be breached
by any party and thereafter waived by any other party, such waiver shall be limited to the
particular breach so waived and shall not be deemed to waive any other concurrent,
previous or subsequent breach hereunder.
21. Amendments. This Agreement may be amended only by unanimous agreement of the
Members as evidenced by resolutions adopted by their respective governing bodies.
22. Disputes. The Members agree that they will submit any dispute s under this Agreement to
mediation prior to resorting to an action in Court.
By signing this Agreement, the parties hereto certify that the same has been approved by their
respective Boards.
Big Lake Township City of Big Lake
By_______________________ Date:______ By_______________________ Date:_____
Board Supervisor Mayor
ATTEST: ATTEST:
_________________________ Date:_______ __________________________ Date:_____
Board Clerk City Administrator
City of Monti cello Wright County
By_______________________ Date:________ By_______________________ Date:_____
Mayor Board of Commissioner Chair
ATTEST: ATTEST:
_________________________ Date:_______ __________________________ Date:_____
City Administrator County Coordinator
184649v2
Sherburne County
By_________________________ Date:_______
Board of Commissioners Chair
ATTEST:
____________________________Date:_______
County Coordinator
184649v2
PlanningCommissionAgenda:01/05/16
3C.CommunityDevelopmentDirector’sReport
PlanningCommissionSurvey2016
Inthepast,staffhaverequestedthatthePlanningCommissionmemberscompleteashort
surveydesignedtohelpstaffbetterprepareresourceandagendainformation.For2016,staff
isagainrequestingthisfeedback.Thesurveyisincludedwiththeagendapacketfor
th
completionandreturnonJanuary5 .
PlanningCommissionRecommendations
th
TheCityCounciltookthefollowingactiononDecember14 asrelatedtoitemsonthe
st
December1 agendaofthePlanningCommission:
ConsiderationtoapproveanamendmenttoaConditionalUsePermitfora
PlannedUnitDevelopmentfortheMonticelloBigLakeCommunityHospital
DistrictCampus(CentraCareHealthMonticello)forthecontinueduseofan
accessoryheliport.Applicant:CentraCareHealthSystem
Councilaction:Approvedunanimously.
AutoZone–SitePlanReview
TheCityhasapprovedasiteplanapplicationforaproposedAutoZoneretailstoreatthe
cornerofCedarStreetandDundasRoad.TheretailuseisconsideredpermittedintheB-3
(HighwayBusiness)Districtinwhichthepropertyislocated.Noassociatedaccessoryauto
repairoroutdoorstorageusesareproposed.Siteplanreviewisanadministrativelanduse
applicationandhasbeencompleted.Thedeveloperhassubmittedrevisedplandrawings
meetingstaffcomments.
Noconditionalusepermitorvariancewasfoundtoberequiredduringthesiteplanreview
process.Thesubjectpropertywaspreviouslyplattedasalotandincludesallrequiredpublic
easements,sonoadditionalplattingactionisrequired.AlthoughtheGoodwillretailstore
approvalincludedaconditionalusepermitwhichallowedforpotentialofasharedaccess
alongCedarStreetwiththisproperty,thedeveloperofthesubjectsitepreferstomaintain
separateaccesspoints.Therefore,accesstothesitewillnotbesharedwithGoodwill.The
CityEngineerhasreviewedthethreeaccesspointsproposedforthesubjectdevelopment.
Siteplanapprovalforthesubjectdevelopmentiscontingentontheexecutionandrecordingof
adevelopmentagreementcontractamendment.Councilapprovedtheamendedagreementon
th
December14 ,2016.
PlanningCommissioncanviewsiteplandocumentsincludedintheCouncilagendapacketby
clicking here .
1
CITYOFMONTICELLO
CommunityDevelopment
505WalnutStreet,Suite1
Monticello,MN55362
(763)295-2711 info@ci.monticello.mn.us